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January 15, 2018
c;./yo/ DICKERING Council Agenda Monday, January 15, 2018 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca Cts 0,2 DICKERING Council Meeting Agenda Monday, January 15, 2018 Council Chambers 7:00 pm 3:00 pm In Camera Council Meeting I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, December 11, 2017 1-20 Executive Committee Meeting Minutes, January 8, 2018 21-31 Planning & Development Committee Meeting Minutes, 32-40 January 8, 2018 IV) Presentations V) Delegations VI) Correspondence VII) Committee Reports Report 2018-01 of the Executive Committee Report 2018-01 of the Planning & Development Committee VIII) Reports —. New and Unfinished Business Report FIN 01-18 IX) Motions and Notice of Motions X) By-laws XI) Confidential Council = Public Report XII) Other Business 41 42-50 51-56 57-60 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts©pickering.ca GLS DICKERING Council Meeting Agenda Monday, January 15, 2018 Council Chambers 7:00 pm XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca c4 PICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt 1. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn J. Hagg S. Karwowski C. Grant B. Duffield D. Shields C Rose J. Halsall L. Narraway P. Creamer L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Fire Chief - Director, Finance & Treasurer - CEO, Pickering Public Library - Division Head, Operations - City Clerk - Chief Planner - Manager, Budgets & Internal Audit - Supervisor, Animal Services - Senior Accounting Analyst, Internal Audit - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) Disclosure of Interest There were no disclosures of interest noted. (111) Adoption of Minutes Moved by Councillor McLean Seconded by Councillor Butt Resolution #370/17 1 1 c4 �d PICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Council Meeting Minutes, November 13, 2017 Executive Committee Minutes, December 4, 2017 Planning & Development Committee Minutes, December 4, 2017 Carried (IV) Presentations 1. Paul White, President Fairport Beach Neighbourhood Association Paul White, President, Fairport Beach Neighbourhood Association appeared before Council to present a cheque in the amount of $500.00, proceeds raised through a fundraising effort to go to a new Pickering Animal Services Shelter. He noted that through their partnership with the City of Pickering, they look forward to larger projects next summer in order to assist Animal Services in funding a new location for the shelter. Mayor Ryan invited Lindsey Narraway, Supervisor, Animal Services to the dias to accept the cheque on behalf of Pickering Animal Services. (V) Delegations 1. John Sabean, Chair Sarah Sheehy, Vice -Chair Pickering Public Library John Sabean, Chair, Pickering Public Library appeared before Council to provide an outline of the Board's annual report. Through the aid of a power point presentation, he outlined various methods of engagement, noting their focus in the past ten years encompased a variety of groups and included the commissioning of community surveys. He noted that through this community engagement, residents had indicated a high rate of satisfaction, and they had received positive feedback with respect to resident's needs from program evaluations. Sarah Sheehy, Vice -Chair, Pickering Public Library, appeared before Council and continued the presentation, outlining the areas for improvement which had been received through community feedback. This included a lack of space, longer weekend hours and additional programming for children. She also noted the many positive aspects of the Library with residents noting their connection with the community, staff, as well as the digital resources available. She stated that the Library is popular among many various demographics. 2 2 e4 DICKERING Council Meeting Minutes December 11, 2017 7:00 pm Council Chambers A brief question and answer period ensued with C. Grant, CEO, Pickering Public Library responding to Members queries with respect to the Library services and how they respond to the needs of mental health and homelessness. Preet Jassal, President Pickering Activity Council for Teens (Pac 4 Teens) Preet Jassal, President, Pickering Activity Council for Teens appeared before Council. With the aid of a power point presentation, she outlined their recent Youth Forum, noting they had received a $50,000 Canada 150. Fund, and identified numerous partners they had worked with to make this event successful and also provided additional funding. She provided an outline of the various activities conducted throughout the day, which focused on youth aged 13-19. She noted the event provided hundreds of Pickering youth with an experiential Confederation Journey of the past and present, and also provided them an opportunity to be heard with respect to Pickering's future, as well as gaining entrepreneurial skills. Ms. Jassal also explained the areas of participation, providing a video on a hip hop dance in the rink they had conducted. In closing, Ms. Jassal also noted that the Youth Forum had been chosen for the Ontario Municipal Social Services (MSSA) Municipal Accessibility Awards and Recognition Program, which recognizes a champion who has displayed extrodinary leadership. She stated youth programs have. exceeded expectations and have seen high attendance throughout the year. 3. Tim Higgins, Accessibility Coordinator Accessibility Advisory Committee Tim Higgins, Accessibility Coordinator, appeared before Council on behalf of the Accessibility Advisory Committee, seeking Council support to help effect change in order to seek a more accessible perspective with Durham Transit policies. He noted there was an opportunity to identify potential improvements which included customer service for persons with disabilities and seniors, as well as support for people with invisible disabilities such as autism. He also discussed enhancements to driver training and quality standards for accessible taxi services. Mr. Higgins outlined examples of incidents where numerous calls were not returned and residents had been left feeling a lack of independence and lost dignity, which does not properly reflect the spirt of Human Rights Code or Ontario Law (AODA). He stated a need to collaboratively with area municipalities raise attention to these issues at the leadership level at Durham Transit and respectfully requested Council support in this regard. A discussion period ensued with Members seeking clarification on how assessments and standards can vary for specialized service, depending on the disability. They also questioned the degree of driver training. Members also suggested that the letter be forwarded to the Transit Advisory Committee as well. 3 3 Gtr 6f DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Resolution #371/17 Moved by Councillor Brenner Seconded by Councillor Butt That the rules of procedure be suspended in order to hear Correspondence Item 63- 17 as the next order of business. (VI) Correspondence 1. Corr. 63-17 Tim Higgins, Accessibility advisory Committee City of Pickering Resolution #372/17 Moved by Councillor Brenner Seconded by Councillor Ashe Carried That Corr. 63-17 received from Tim Higgins, Accessibility Coordinator, City of Pickering, seeking Council endorsement of a motion passed by the Accessibility Advisory Committee with respect to Durham Transit be endorsed. Carried Unanimously on a Recorded Vote Delegations Continued 4. Paul White Re: Notice of Motion Paul White appeared before Council with respect to the Notice of Motion regarding the creation of a vision for the Nautical Village and Waterfront Communities. He noted his support of the motion, but stated concerns with respect to the TRCA lands on the east side of Frenchman's Bay, questioning what would transpire on the west side. Mr. White also noted his concerns with respect to the Notice of Motion pertaining to the widening of driveways. He noted that in his area of Cliffview Drive, widening driveways has already begun, and noted his concerns with water runoff. He also questioned whether there were any by-laws in place to restrict this, and also questioned enforcement. 4 4 ceES.d DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers 5. Anita Devries Re: Report FIN 28-17 Anita Devries appeared before Council representing the Durham Builders Association with respect to the Development Charges By-law.. She noted that they were pleased with the process and background study conducted. She noted the challenges with reducing the timeline to 5 years and waiting for approvals. She stated that older homes that needed to be demolished would remain, which could invite vandalism. She indicated that it may be beneficial to allow re -development credit if built within ten years. She recommended keeping the 10 year policy currently in place to align with Durham Region and to allow for the beautification and safety of the City of Pickering. A discussion period ensued with Members questioning the different timelines in Durham municipalities, as well as public safety concerns. They also questioned whether it would be more responsive to incorporate staffs recommendation regarding the timelines. (VII) Committee Reports a) Report EC 2017-10 of the Executive Committee 1. Director, Community Services,. Report CS 13-17 Pickering Sports Medicine & Wellness Centre -Lease Agreement Council Decision 1. That the Mayor and the City Clerk be authorized to execute a Lease Agreement set out in Attachment 1 to this report, pursuant to which Pickering Sports Medicine and Wellness Centre will be permitted to operate the "Wellness Centre" at the Pickering Recreation Complex from January 1, 2018 to December 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS 25-17 The Wellness Health Centre Ltd. -Lease Agreement Council Decision 1. That the Mayor and the City Clerk be authorized to execute the Lease Agreement set out in Attachment 1 to this report, pursuant to which The 5 5 C-44 DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Wellness Health Centre Ltd. will be permitted to operate the 'Wellness Spa" at the Pickering Recreation Complex from January 1, 2018 to December 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Community Services, Report CS 31-17 Pickering Museum Village Policies Council Decision 1. That Council endorse Pickering Museum Village Policies as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 5. Director, Finance & Treasurer, Report FIN 23-17 Section 357/358 of the Municipal Act — Adjustment to Taxes Council Decision 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Finance & Treasurer, Report FIN 24-17 2018 Interim Spending Authority Council Decision 1. That the 2018 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2018 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 6 6 c4 of DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers 7. Director, Finance & Treasurer, Report FIN 25-17 2018 Temporary Borrowing By-law Council Decision 1. That the temporary borrowing limit of $45 million be established to meet 2018 current expenditures pending receipt of taxes and other revenues for the period of January 1, 2018 to September 30, 2018 inclusive, and $22 million thereafter until December 31, 2018; 2. That the temporary borrowing limit for capital purposes for 2018 be established at $34 million; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 8. Director, Finance & Treasurer, Report FIN 26-17. Establishment of the Public Benefits Reserve Fund Council Decision 1. That Report FIN 26-17 of the Director, Finance & Treasurer regarding the establishment of the Public Benefits Reserve Fund, in accordance with Section 37 of the Planning Act be received; 2. That Council approve the establishment of the Public Benefits Reserve Fund; 3. That the attached By-law be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9. Director, Finance & Treasurer, Report FIN 27-17 Insurance Renewal — January 1, 2018 to December 31, 2018 Council Decision 1. That the City of Pickering renew its property, liability and other insurance policies through Jardine Lloyd Thompson Canada Inc. (JLT) for the period January 1, 2018 to December 31, 2018 in the amount of $558,615 (plus applicable taxes) 7 7 Gty DICKERING Council Meeting Minutes December 11,2017 7:00 pm - Council Chambers and inclusive of terms and conditions acceptable to the Director, Finance & Treasurer; 2. That the insurance coverage through JLT be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for two further one year renewal terms, subject to Council approval; 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Director, Finance & Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's interest to do so; 5. That the Director, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10. Fire Chief Report FIR 02-17 Supply and Delivery of One New Latest Model Year Pumper Rescue Apparatus -Quotation, No. Q-56-2017 Council Decision 1.. That Quotation No. Q-56-2017 submitted by Dependable Truck & Tank, Ltd. for the supply and delivery of one new latest model year pumper rescue apparatus in the amount of $797,672.65 (HST included) be accepted; 2. That the total gross project cost of $1,046,273.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $942,201.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the project as follows: a) the sum of $892,201.00 to be funded from Development Charges Reserve Fund — Fire Services; b) the sum of $50,000.00 to be funded from Third Party Contribution Reserve Fund — OPG Contribution; and 8 8 C4 DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actionsas indicated in this report. Resolution #373/17 Moved by Councillor Pickles Seconded by Councillor Cumming That Report 2017-10 of the Executive Committee meeting held on December 4, 2017 be adopted, save and except Item Nos. 4 and 11. Carried 4. Director, Engineering Services, Report ENG 25-17 City of Pickering•2016 Road Needs Study A brief discussion period ensued. Resolution #374/17 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That the City of Pickering 2016 Road Needs Study prepared by R.J. Burnside & Associates Limited, February 2017, be received for information; 2. That the 2016 Road Needs Study be used by staff as a resource document for identifying and planning maintenance, rehabilitation and reconstruction strategies, programs and projects for roads under the jurisdiction of the City of Pickering; and 3. That the appropriate officials of the City,of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Corporate Services & City Solicitor, Report LEG 10-17 Proposed Election Sign By-law A brief discussion period ensued with staff providing clarificiation on allowing advertising for a current business operation, as opposed to being used for campaigning purposes. 9 9 cd, �E DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Resolution #375/17 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That the City of Pickering enact the Election Sign By-law attached to this Report, as amended; 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried Later in the Meeting [Refer to Following Motion] Resolution #376/17 Moved by Councillor Cumming Seconded by Counicllor McLean That Section 07 of By-law No. 7591,/17 be amended to include the following as Section 07.03; 07.03 Notwithstanding anything else contained in this By-law, no person shall be prohibited from displaying a business-related sign on a vehicle provided that: a) such business operation is duly registered or incorporated as required by all applicable laws and has filed a Federal income tax return for the preceding two years and/or has met the requirements of the Canada Revenue Agency as a self-employed person; b) such sign is limited to providing only information related to the business; c) such sign is not used in the course of campaigning or advocacy in relation to any Election or otherwise for the purpose of, or with the intent of promoting such person in an Election; and d) such sign complies with the provisions of By-law 6999/09. For the purposes of this section, "campaigning or advocacy in relation to any Election" includes but is not limited to: a) door-to-door visits to electors; b) distribution of any printed matter, Election Signs or paraphernalia; and 10 10 C4 00/ DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers c) public appearances, related to any Election. Carried The Main motion was then Carried as amended. b) Report PD 2017-09 of the Planning & Development Committee 1. Director, City Development, Report PLN 18-17 Metrolinx's Draft 2041 Regional Transportation Plan City of Pickering's Response Resolution #377/17 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That the comments on Metrolinx's Draft 2041 Regional Transportation Plan, contained in the Letter from the City's Manager, Policy & Geomatics to the Chief Planning Officer Planning and Policy, dated November 16, 2017, and provided as Appendix I to Report PLN 18-17 of the Director, City Development & CBO, be endorsed; and 2. That a copy of Report PLN 18-17 be forwarded to Metrolinx, the Ministry of Transportation, Transport Canada, VIA Rail Canada, and the Region of Durham. Carried Later in the Meeting [Refer to Following Motion] Resolution #378/17 Moved by Councillor Brenner Seconded by Councillor McLean That the revised letter as prepared by staff, resulting from amendments made at the December 4th Exectuive Committee meeting, be substituted as Appendix 1 to Report PLN 18-17. Carried 11 11 GGd DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers The main motion was then Carried as amended. (VIII) New and Unfinished Business 1. Director, Finance & Treasurer, Report FIN 28-17 2017 Development Charges Background Study A discussion period ensued with staff explaining the rationale of the 5 year vs. 10 year timelines. Staff also responded to questions raised with respect to public safety concerns and offered a recommendation stating a 10 year demolition credit policy for rural properties without services and 5 years for urban properties. Resolution #379/17 Moved by Councillor Ashe Seconded by Councillor Cumming 1. That Report FIN 28-17 of the Director, Finance & Treasurer be received; 2. That the Development Charges Background Study dated October 5, 2017 as amended prepared by Watson & Associates Economists Ltd. as required under Section 10(1) of the Development Charges Act, 1997 and this report be approved; 3. That the Residential Development Charges for development on Seaton Lands be approved effective January 1, 2018 to December 31, 2022 as per Table 1: Table 1 City of Pickering Development Charges - Seaton Lands Per Residential Dwelling Unit Effective January 1, 2018 • Service Single or Semi- Detached Apt. Dwellings with 2 or more Bedrooms Apt. Dwellings with less than 2 Bedrooms . Other Dwellings Other Services Related to a Highway 441 279 197 356 Protection Services 889 562 398 718 Parks and Recreation Services 4,851. 3,065 2,171 3,917 Library Services 1,086 686 486 877 Administration Studies 277 175 124 224 Stormwater Management 288 182 129 233 12 12 DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Transportation Total 7,832 4,949 3,505 6,325 4. That the Residential Development Charges for development Outside of Seaton Lands be approved effective January 1, 2018 - December 31, 2020 as per Table 2: Table 2 City of Pickering Development Charges — Outside of Per Residential Dwelling Unit Effective January 1, 2018 to December 31 Seaton Lands 2020 Service Single or Semi- Detached Apt. Dwellings with 2 or more Bedrooms Apt. Dwellings with Tess than 2 Bedrooms Other Dwellings Other Services Related to a Highway 441 223 163 356 Protection Services 889 449 329 718 Parks and Recreation Services 4,851 2,446 1,795 3,917 Library Services 1,086 548 402 877 Administration Studies 277 140 103 224 Stormwater Management 288 145 107 233 Transportation 6,517 3,286 2,412 5,261 Total 14,349 7,236 5,311 11,586 5. That the Residential Development Charges for development Outside of Seaton Lands be approved effective January 1, 2021 - December 31, 2022 as per Table 3: Table 3 City of Pickering Development Charges — Outside of Per Residential Dwelling Unit Effective January 1, 2021 to December 31 Seaton Lands 2022 Service Single or Semi- Detached Apt. Dwellings with 2 or more Bedrooms Apt. Dwellings with less than 2 Bedrooms Other Dwellings Other Services Related to a Highway 441 279 197 356 Protection Services 889 562 398 718 Parks and Recreation Services 4,851 3,065 2,171 3,917 13 13 04 PICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Library Services 1,086 686 486 877 Administration Studies 277 175 124 224 Stormwater Management 288 182 129 233 Transportation 6,517 4,117 2,917 5,261 Total 14,349 9,066 6,422 11,586 6. That the Non -Residential (Commercial, Industrial and Institutional) Development Charges be approved effective January 1, 2018 to December 31, 2022 as shown in Table 4: Table 4 City of Pickering Development Charges Non -Residential Effective January 1, 2018 Service Per ft2 of Total Floor Area Per Net Ha of Presitage Employment Land in Seaton Municipal Wide Services: Other Services Related to a Highway 0.15 5,451 Protection Services 0.34 11,431 Parks and Recreation Services 0.39 13,261 Library Services 0.08 2,605 Administration Studies 0.10 3,560 Stormwater Management 0.10 3,503 Total Municipal Wide Services 1.15 39,812 Outside of Seaton Lands Transportation 1.83 - Total Services Outside of Seaton Lands 1.83 - Seaton 1.15 39,812 Rest of Pickering 2.98 7. That the proposed capital programs contained in the Background Study be indicative of Council's intention to ensure that the studies and capital expenditures required to meet the increase in need for services related to the forecasted development will be met, as required under Paragraph 3 of subsection 5(1) of the Development Charges Act, 1997; Indexing 8. That the Director, Finance & Treasurer be directed that residential and non- residential Development Charges be indexed annually on July 1 each year by 14 14 GGA o� DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers applying the annual change in the Statistics Canada Quarterly "Construction Price Statistics" to March 31 of each year, unless otherwise approved by Council; Exemptions 9. That all exemptions and exceptions be as required under the Development Charges Act, 1997 and as defined in the proposed By-law; Administration 10. That the City continue the Reserve established for the City's share (ie. the non - development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the Annual Current Budget for consideration by Council; 11. That the originally proposed By-law has been modified since the public meeting on November 6, 2017, and Council confirms that no further public meeting under the Development Charges Act, 1997 (S.12) is necessary as a result; 12. That the City Clerk be instructed to undertake the By-law passage notification provisions under the Development Charges Act, 1997 and Ontario Regulation 82/98; 13. That the By-law attached to this report be approved at this meeting of Council; and 14. That the appropriate staff of the City of Pickering be authorized to give effect thereto. Resolution #380/17 Moved by Councillor Pickles Seconded by Councillor Butt Carried Later in the Meeting [Refer to Following Motions] That the main motion be amended under Part IV of By-law 7595/17, as Section 14.3 to include the following; Notwithstanding subsection 14(3)(a), fees paid under the Seaton Financial Impacts Agreement dated November 26, 2015 shall not be credited against development charges payable. Carried 15 15 c4 DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Resolution #381/17 Moved by Councillor Pickles Seconded by Councillor Brenner That By-law 7595/17 be further amended under Part I, Section 3 to add the following as (b) and that Section 3 be relettered accordingly; (b) the building permit for those properties that do not have municipal services that include sanitary sewer, storm sewer and watermain for the replacement residential units or non-residential area is issued not more than 10 years after the date of demolition; Carried The main motion was then Carried as amended. Director, Community Services, Report CS 30-17 Lake Front Water Damage -Information Report Resolution #382/17 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council receive Information Report CS 30-17 regarding Lake Front Water Damage. Carried (IX) Notice of Motions a) Creating a Vision for the Nautical Village and Waterfront Communities A brief discussion period ensued with Members noting the need to allow for area residents to be included in the decision making process. Resolution #383/17 Moved by Councillor McLean Seconded by Councillor Brenner 16 16 C4 o01 DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Whereas the City of Pickering has taken steps to commence a study that recognizes the importance of community character and its preservation where infill construction takes place in mature communities; Whereas in 1997, the City of Pickering adopted the Waterfront 2001 Interim Report Task Force on the Pickering Waterfront; Whereas the Task Force Report provided a foundation for the development of a vision for the Nautical Village that has evolved into becoming a vibrant waterfront destination point with an emphasis on marine uses; And Whereas all land use within the Nautical Village are guided by the Planning Act in conjunction with the City of Pickering's Official Plan; Now Therefore be it resolved that the City of Pickering under the leadership of the City Development Department be directed to prepare a work plan for the commencement of a visionary exercise to commence no later than the second quarter of 2018, through engagement with the community that will enable Pickering to incorporate this vision into land use policies for the Nautical Village and that staff report back to Council on a work plan no later than March 12, 2018. Carried Unanimously on a Recorded Vote b) Addressing Risks. Associated with the Widening of Driveways Resolution #384/17 Moved by Councillor Brenner Seconded by Councillor McLean Whereas the demographics of the City of Pickering continue to change; Whereas the intensification in urban areas has contributed to smaller lots; Whereas economic factors have contributed to changes in the nucleus family; Whereas these changes have resulted in more and more homes to increase their available parking by paving and or through cement interlocking over grassed areas; Whereas issues associated with global warming and climate change continue to impact levels of rain and/or snowfall; 17 17 Gty �J DICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Whereas unpredictable environmental conditions coupled with the decreasing amount of grassed areas in Pickering communities has a significant impact on the storm water management system which flows into Frenchman's Bay and Lake Ontario; Now therefore be it resolved that staff be directed to review options of materials that would permit absorption where a resident is considering widening their parking area; And further develop procedures that would require residents to apply to the City of Pickering for a permit to widen their parking area on a minimal cost recovery basis; And report back to Council no later than the April 3, 2018 Council meeting. Carried (X) By-laws 7588/17 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2018. 7589/17 Being a by-law to exempt Part of Lot 5, Plan 40M-1918, being Part 4, Plan 40R- 19416 from part lot control. . 7590/17 Being a by-law to establish the Public Benefits Reserve Fund pursuant to Section 37 of the Planning Act, R.S.O. 1990, c.P 13, as amended. 7591/17 Being a by-law to Regulate Election Signs. 7592/17 Being a by-law to exempt Blocks 82 to 99, Plan 40M- , from the part lot control provisions of the Planning Act (regarding lands within Part of Lots 25 and 26, Concession 3, City of Pickering). 7593/17 Being a by-law to assume Block 3, Plan 40M-2519, Pickering (Fairport Road) as public highway. 7594/17 Being a by-law to designate a property legally described as Part of Lot 26, Concession 5, being Part 12, 40R-24276 (the "William Major House") and municipally known as 940 Whitevale Road, City of Pickering, as being of cultural heritage value or interest. 7595/17 Being a By-law Regarding Development Charges. 18 18 e4 PICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Resolution #385/17 Moved by Councillor Pickles Seconded by Councillor Butt That By-law Nos. 7588/17 through 7595/17 be approved, save and except By-law Nos. 7591/17 and 7595/17. Carried By-law Nos. 7591/17 and 7595/17 were then Carried as amended. (XI) Other Business 1) Councillor McLean provided the City Clerk with a petition received from residents with respect to the Natural Budz Shop. 2) Councillor McLean requested staff to look into the effects of tall buildings on radio communication systems and that the Police Service Board be advised of all proposals of this nature in order to allow them to comment. 3) Councillor Brenner advised that he would be bringing forward a Notice of Motion with respect to a diversity and inclusive strategy for the City of Pickering at the January 15, 2018 Council meeting. 4) Councillor Brenner advised that he would be bringing forward a Notice of Motion at the February 26th Council meeting with respect to community safety zones in the City of Pickering. (XII) Confirmation By-law By-law Number#7596/17 Councillor McLean, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of December 11, 2017. (XIII) Adjournment Moved by Councillor Ashe Seconded by Councillor Butt Carried That the meeting be adjourned at 9:10 pm. 19 19 GIS PICKERING Council Meeting Minutes December 11, 2017 7:00 pm - Council Chambers Dated this 11th day of December, 2017. Carried David Ryan, Mayor Debbie Shields City Clerk 20 20 c44 DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt L Cumming D. Pickles Absent: B. McLean Also Present: K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karvvowski B. Duffield M. Gadzovski D. Shields C Rose F. Jadoon J. Morris R. Gagen T. Ryce R. Pym A. Mostert N. Emery A. Syed C. Whitaker L. Roberts - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Division Head, Operations - Division Head, Water Resources & Development Services - City Clerk - Chief Planner - Manager, Economic Development & Strategic Initiatives - Manager, Facility Programs & Administration - Supervisor, Parks Operations - Supervisor; Cultural Services - Principal Planner — Strategic Initiatives - Sr. Coordinator, Landscape & Parks Development - Coordinator, Traffic Operations - Coordinator, Energy Management - Coordinator, Sustainability - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. 1 21 Cts o� PICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles (II) Matters for Consideration 1. Director, Community Services, Report CS 06-18 Recreation & Parks Master Plan and Skateboard Park Strategy Final Reports Todd Brown, Monteith Brown Planning Consultants, appeared before the Committee in support of Report CS 06-18. Through the aid of a power point presentation, he provided an outline of the Recreation & Parks Master Plan, stating the intent was to guide the decision making process related to recreation and parks facilities, programs and service delivery. He noted the purpose of enhancing the City's capacity to meet the needs of a growing community, with the expected population growth in Seaton. He outlined their consultation strategies, which included workshops and open houses Mr. Brown also outlined the proposal to construct a Seniors' and Youth Community Centre, and the repurposing of one racquetball court at the Pickering Recreation Complex, as well as a multi -use facility in Seaton. He also noted opportunities to acquire additional parkland as a pro -active approach to meet the needs of an increased population. Travis Martin, van der Zalm & Associates, appeared before the Committee to continue the presentation in support of the skateboard park strategy report. He outlined the purpose in promoting outdoor activity through the creation of a skateboard facility to meet the current population needs now and over the next ten years. He noted this outdoor activity would promote well being among our youth, and outlined the three options which were being explored, noting that areas were determined by population. He stated they had looked at city wide sites for suitability, explaining the proposed design concepts. Mr. Martin also noted that after receiving public feedback, it was determined to consolidate this into one large skateboard park which would include accessibility features. Susan and John Philips appeared before the Committee to oppose the repurposing of the racquetball court as contained in Recommendation No. 26 in Report CS 06-18. Through the aid of a power point presentation, they outlined the importance of maintaining racquetball and handball, noting the numerous health benefits related to the sport. They also stated that this location is a regional centre for racquetball and handball players in Durham Region, and disagreed with some of the statistics regarding membership, noting usage has increased. They stated it would be premature to downsize fitness activities with the predicted growth in the Seaton area, as well as the aging population, and also noted their volunteers would like to assist in training front line staff. In closing, they respectfully requested that Recommendation 26 of the report be removed, and that they be given more time and support to increase usage. A discussion period ensued with members inquiring about the number of racquetball clubs in Durham Region, seeking clarification on what constitutes a regional hub. They 2 22 cdy �6 PICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles also questioned whether their group Would be willing to reach out to other clubs to participate in tournaments and competitions in Pickering. Richard Sogawa appeared before the Committee on behalf of the 1St Pickering Pickleball Club of Pickering, to express his concerns with respect to the lack of permanent pickleball courts in the area, as well as their design. He noted his support of the consultant's recommendation relating to pickleball being included in future use facilities such as Seaton. He noted low public awareness and support for pickleball, but indicated this is a fast growing sport which is gaining popularity with all age groups. He explained the challenges with not having a permanent space for pickleball, noting it was very labour intensive to set up and remove the tape for the courts. He also noted the current temporary location has rough textured walls which create a safety hazard. He also stated this sport is not in competition with racquetball, but should be seen as an alternative to allow seniors to remain active, and also attract youth to the sport. Mr. Sogawa also stated that the size of the court is equivalent to'/ of the size of a tennis court, which would allow for 4 pickleball courts to be utilized within one tennis court. He stated this could be used during non -prime time and that the pickleball organization was prepared to volunteer their time and work with staff. A discussion period ensued with Members seeking clarification on court sizes, sharing of space, as well as the suitability of the East Shore Community Centre. Scott Loyst appeared before the Committee in support of the recommendations contained within the skateboard park strategy report. He noted this would be inclusive for all users, stating there had been some positive feedback at the open house. Discussion ensued with Members questioning the impact on the community with respect to noise, the number of residents using the space, as well as hours of operation. Safety concerns were also noted with respect to the concrete surface, as well as concerns over the front entrance being proposed as the preferred location, it being noted that the location chosen for a new skateboard park should be visible to the public. Mr. Shukla, 966 Essa Crescent, Pickering, appeared before the Committee, noting his firm had designed the Recreation Complex in 1983. He stated they had not been contacted for consultation with respect to the proposed changes, which he felt was customary when changes to the design were being proposed. He stated that while skateboarding should be accommodated somewhere, he felt the front entrance was not the proper location, and questioned why funds could not be spent to redesign Princess of Wales Park to accommodate a skateboard park, noting it would still be visible. Gerry May, 1535 Diefenbaker Court, long time resident and regular user of the gym at the Recreation Complex, appeared before the Committee, stating that he felt it would 3 23 6/14 DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles be impractical to have the skateboard facility located at the front entrance. He noted it would not blend in with the present structure and style, and would prevent ready access to the double front doors. He also noted a concern with noise and parking, as well as the close proximity to a seniors' residence. He suggested that the City should consider an indoor facility then it would be available for year round use. Rosemarie Vanderheijden, 990 Timmins Garden, Pickering, appeared before the Committee, outlining concerns with respect to the Waterfront Trail. She stated that with a lack of winter maintenance on the trails, it does not promote year round outdoor activities, noting she would like to see this issue re -visited. Discussion ensued with respect to maintaining the paved portion of trails in order to ensure safe trails year round. Questions were also raised on how surrounding municipalities manage their trails. A member of the Racquetball Club appeared before the Committee in support of keeping the racquetball courts. She noted that this was a great inexpensive sport which involved the entire family and noted a need to look into promotion of the sport. Mrs. Shukla, 966 Essa Crescent, Pickering, appeared before the Committee in support of the delegation made by her husband, as well as support for maintaining the waterfront trail. Becky Arsenault, 1945 Glendale Drive, Pickering, appeared before the Committee in support of maintaining the tennis courts. She noted concerns with respect to the future of their league, stating that you must maintain three courts for league matches. She questioned how you could take one court and turn it into four pickleball courts, noting a need to look further into this. She also stated there could be concerns over noise issues with pickleball so close, indicating there should be a dedicated area for pickleball. She also stated her concerns with respect to the location of the skateboard facility. Mike Temos, 1740 Bronte Square, Pickering, appeared before the Committee, in support of the report. He indicated his desire for a skateboard facility, but noted the location could be elsewhere, provided it was highly visible to the public, well lit and preferably in a high traffic area. He also noted this could bring in more youth for competitions. Richard Crumpton, 1728 Ada Court, Pickering, appeared before the Committee with respect to adding lines to courts for pickleball. He noted that adding extra lines to the court would not be an issue, it has been done in other sports. He did note concerns 4 24 G4 �f DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles with having four courts in one, noting that the side by side playing could create safety issues. John Frank, President, Pickering Lawn Bowling, appeared before the Committee to seek clarification on the intent for Pickering lawn bowling with respect to the maintenance of the greens. He noted that their organization had between 160 -180 members, and host a number of tournaments in Pickering. He also requested that their organization have an opportunity to participate in the final decision making process. An area skateboarder appeared before the Committee in support of a skateboard facility, and sought clarification on the location, expressing his desire to ensure a location with high visibility, noting that with a high traffic volume, it could potentially deter vandalism. Discussion ensued with Members expressing concerns over a number of the recommendations contained in the report, and felt more work needed to be done on a number of items, including winter maintenance of the trails, the loss of a racquetball court and the location for a skateboard park. Members also sought clarification on plans for lawn bowling, timeframes for the racquetball courts, conducting a space needs analysis, as well as other opportunities being pursued in Seaton. It was recommended that new facilities for the Seaton area be mapped out and shared with the community. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That the Recreation & Parks Master Plan Final Report (December 2017) be endorsed in principle; 2. That the Skateboard Park Strategy (December 2017) be endorsed in principle; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Moved by Councillor Brenner Seconded by Councillor Ashe 5 Carried Later in the Meeting [Refer to Following motions] 25 c4 PICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles That Report CS -06-18 be referred back to staff to facilitate a further engagement process through the creation of working group(s) to include and not limited to (a) service groups, (b) volunteer/non-profit groups that provide recreational/social programs to residents of Pickering (c) sport groups (d) representatives from respective school boards (d) Pickering Public Library (e) Community Organizations (f) Board of Trade. Motion Lost Moved by Councillor Brenner Seconded by Councillor Cumming That Recommendations Nos. 1, 2 and 3 be divided in order to be dealt with separately. Motion Lost The Main Motion was then Carried 2. Director, Community Services, Report CS 01-18 Community Festivals and Events -Policy Recommendation Moved by Councillor Cumming Seconded by Councillor Butt 1. That Council approve the Community Festivals and Events Policy as set out in Attachment 1, subject to minor revisions deemed acceptable to the Director, Community Services; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Ajax -Pickering Rotary Clubs from May 30 to June 4, 2018 (inclusive) for ' Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 9, 2018 for Aboriginal Celebration Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 6 26 cdy DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Filipino -Canadian Heritage and Resource of Durham on June 16, 2018 for Filipino Festival & Santacruzan, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 5. That Council authorize staff to issue a park permit for the use of Canadian Food Truck Festivals from August 8 .to August 13, 2018 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Community Services, Report CS O4-18 Sports Field Allocation -Standard Operating Procedure Recommendation Moved by Councillor Butt Seconded by Councillor Brenner 1. That Council endorse the Sports Field Allocation Standard Operating Procedure, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 07-18 Seniors Active Living Centres -Program Expansion Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming 7 Carried 27 C4 DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1. That Council endorse the City of Pickering's proposal to Ministry of Seniors Affairs, Seniors Active Living Centres Program Expansion and confirm the municipal commitment of funding, by way of a Council Resolution; and 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried Director, Engineering Services, Report ENG 01-18 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Craighurst Court Discussion period ensued with staff responding to concerns raised with respect to safety issues noted by area residents. Recommendation Moved by Councillor Butt Seconded by Councillor Brenner 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the curve on the south side of Craighurst Court, 95 metres to 145 metres east of Whites Road; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Engineering Services, Report ENG 02-18 Review of Accessible Parking Space Requirements -Traffic & Parking By-law 6604/05 A brief discussion ensued with clarification sought on whether the Accessibility Advisory Committee had been consulted and endorsed the proposed recommendations outlined in the report. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt. 28 8 Gty ./ DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1. That the existing accessible parking space requirements contained in the Traffic & Parking By-law 6604/05 remainunchanged at this time; 2. That City of Pickering staff review accessible parking space requirements with the City of Pickering Accessible Advisory Committee every three years and, temporary event parking every other year, unless there is a recognized need to review the requirements sooner, and if necessary, a by-law be prepared with any amendments resulting from those discussions; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7 Director, Engineering Services, Report ENG 03-18 Tree Removal Compensation Discussion ensued with respect to the penalties in place to ensure trees are not removed without City approval. Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming 1. That the City adopt a fee for Tree Removal Compensation as a condition of a draft plan of subdivision, zoning, land division or site plan approval application; 2. That the Director, Engineering Services be authorized to include fees for Tree Removal Compensation in the 2018 Budget (Summary of Fees & Charges); 3. That the City continue to use the existing Reserve established for Tree Removal Compensation and that funds collected for this purpose be placed in this reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 9 29 GGd DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 8. Director, City Development & CBO, Report PLN 01-18 2017 Measuring Sustainability Report -Reporting on Key Indicators of Sustainability in Pickering Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner That Report PLN 01-18 regarding the 2017 Measuring Sustainability Report be received for information. Carried 9. Director, City Development & CBO, Report PLN 02-18 Update on Energy Management Initiatives -Corporate Energy Management Plan -LED Streetlight Conversion Program -Municipal GHG Challenge Fund Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming That Report PLN 02-18 regarding the status of three energy management initiatives be received for information. Carried 10. Chief Administrative Officer Report CAO 01-18 Land Acquisition and Disposal -Pickering Innovation Corridor — Seaton Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That Council approve the Agreement of Purchase and Sale dated August 28, 2017 between Ontario Infrastructure and Land Corporation, as vendor, and the City, as purchaser;. 10 30 Gtn DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 2. That City staff be directed: (i) not to make any environmental objection pursuant to Section 5 of the Agreement of Purchase and Sale and (ii) not to terminate the Agreement of Purchase and Sale pursuant to Section 5.02(d); 3. That Council approve the waiver of the City sale condition contained in Section 6.04(a) of the said Agreement of Purchase and Sale, such that the Agreement will become a binding obligation on both the Province and the City; 4. That City staff be directed to proceed with completion of the said Agreement of Purchase and Sale; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. (111) Adjournment The meeting adjourned at 5:00 pm. 11 Carried 31 e4 DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent B. McLean Also Present: P. Bigioni K. Bentley C. Rose D. Shields J. Brooks N. Surti D. Bhatt R. McNeil R. Michaud - Director, Corporate Services & City Solicitor - Director, City Development and Chief Building Officer - Chief Planner - City Clerk - Manager, Policy & Geomatics - Manager, Development Review & Urban Design - Planner II, Policy - Planner - (Acting) Deputy Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Ashe, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 32 C-44 DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe C. Rose, Chief Planner, appeared before the. Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1. Information Report No. 01-18 City Initiated Official Plan Amendment: Information & Communication Technology Proposed Amendment 31 to the Pickering Official Plan OPA 17-003/P A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. D. Bhatt, Planner 11, appeared before the committee and with the aid of a power point presentation provided information with regards to the City initiated Pickering Official Plan Amendment for Information and Communication Technology (ICT). He outlined the factors which led to this amendment when the CRTC declared that access to broadband Internet was a basic service. The City of Pickering was recognized as a top 21 Smart Community, therefore Council adopted a "Dig Once" standard, which established that conduit be included within all municipal rights-of-way for fiber optic cable. The proposed amendment supports the development of a robust information communication technology network and ensures that new development is able to connect to the ICT network. There were no comments from members of the public. A discussion period ensued with Members of Council seeking clarification to the installation of the new fiber optics cable and whether this would enhance the current services. P. Bigioni indicated that -this does not directly provide new provisions to the current services, but rather is the new standard for installation of broadband network cabling for all new subdivisions. It was noted that this is a land use policy required for any new draft plan of subdivisions and included in all Site Plan applications. 2. Information Report No. 02-18 Draft Plan of Subdivision Application SP -2017-05 Zoning By-law Amendment Application A 10/17 CPC 11 Management Inc. Block 54, Plan 40M-1498 (1520 Notion Road) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. 2 33 cry �h DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe R. McNeil, Planner, appeared before the committee and with the aid of a power point presentation provided an outline of the proposed application, indicating the location of the subject lands as well as the current land uses. The subject lands are currently zoned "M1-4" which permits uses such as light manufacturing plants; laboratory; and a warehouse. The applicant is requesting to rezone the areas subject to these applications to "S4", the same residential zone category as the abutting properties for a residential development of 9 detached dwellings. Mark Yarranton, KLM Planning, appeared on behalf of the applicant and noted their support of the report and that they would be available to respond to any questions raised. Ralph Vanderwel, 1545 Marshcourt Drive, appeared before the Committee to note his concerns regarding the previous environmental issues in this area. He stated that he has lived in the area for 29 years and is an original property owner. He mentioned that 3 months after they moved in, the residents on Marshcourt received a letter from the Ministry of Environment detailing environmental problems with the site where the homes were built and stated that it had undergone a contamination clean up. He stated he was concerned this could occur again with the new development and wanted to make the City aware. He noted many other concerns from the neighbouring aggregate gravel plant, such as noise and soil dust. He also collected and brought a sample of soil from the proposed development site which contained remnants of batteries from the previous auto wrecking yard. Discussion ensued with regards to MOE's clean up of the contaminated site, follow ups on compliance issues and full disclosure clauses for potential buyers. M. Yarranton mentioned that the applicant is working with the Region of Durham to complete the Phase 1 Environmental Assessment (EA) as well as undergoing a Phase 2 Environmental Soil Assessment (ESA) due to concerns expressed by surrounding property owners. He noted that the current EA and ESA standards have improved from 1988 and that the soil will be remedied to comply. He further noted that noise and air quality will also be reviewed to be within acceptable levels as per the approved standards of the City of Pickering and Region of Durham. The consultant noted that the applicant will complete his due diligence on the site and provide full disclosure in the purchasing agreements. C. Rose indicated that the land use compatibility study will provide a detailed report on any outstanding matters. 3 34 '4 �a DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe (111) Part "B" Planning & Development Reports 1. Director, Corporate Services & City Solicitor, Report LEG 01-18 17-20 Pickering Shores Development Inc. — Plan of Subdivision 40M-2469 -Final Assumption of Plan of Subdivision -Lots 1 to 34, Block 39, Plan 40M-2469 -Parts 1 and 2, 40R-27560 Recommendation Moved by Councillor Pickles Seconded by Councillor Butt That Gillmoss Road and Cowan Circle within Plan 40M-2469 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2469 together with Plan 40R-27560, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and. except for Blocks 35, 36, 37, 38, 40 and 41; 3. That Pickering Shores Development Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2469 together with Plan 40R-27560, save and except from Blocks 35, 36, 37, 38, 40 and 41; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Corporate Services & City Solicitor, Report LEG 02-18 Emery Homes Glendale Limited — Plan of Subdivision 40M-2500 - Final Assumption of Plan of Subdivision - Blocks 2 to 5, Plan 40M-2500 4 35 CLQ of DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Glenanna Road within Plan 40M-2500 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2500, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands Tying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 1 and 6; 3. That Emery Homes Glendale Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2500, save and except from Blocks 1 and 6; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Corporate Services & City Solicitor, Report LEG 03-18 Transfer of City Lands -Rouge National Urban Park -Stop-up and Close By-law, Road Establishing By-law Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Council enact a by-law to: (a) stop -up and close the following road allowances as public highway; (b) declare them surplus to the needs of the City of Pickering ("Pickering"); (c) authorize their conveyance, for nominal consideration to: (i) Her Majesty the Queen in Right of Canada, as represented by the Minister of the Environment 5 36 644 PICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe ("Parks Canada") for inclusion into the Rouge National Urban Park ("Rouge Park"), (ii) The Regional Municipality of York ("York Region") as part of the York Region/Region of Durham sanitary system, (iii) Canadian National Railways ("CN") as part of the CN rail system or (iv) Hydro One Networks Inc. ("Hydro One") as part of the hydro corridor, as set out below: (i) that part of the road allowance between Lots 32. and 33, Range 3, BFC, being Part 1, Plan 40R-28840; (Property #1 — Part of PIN 26300-0147 — Parks Canada) (ii) Morgan Avenue, Plan 189, Riverside Lane, Plan 189 and lanes on Plan 189 lying south of Hwy. Plan 45 and west of road allowance between Lots 32 and 33, Range 3, BFC; (Property #4 - All of PIN 26300-0157 — Parks Canada) (iii) those parts of the road allowance between Lots 34 and 35, Range 3, BFC, being Parts 1 and 2, Plan 40R-28865; (Property #5 - All of PIN 26301-0307 — Parks Canada) (iv) road allowance between Township of Scarborough and Township of Pickering, Concession 1, eastof centre line, save and except Parts 1 and 2, Plan 40R-29779 (Twyn Rivers Drive), Parts.1 and 2, Plan 40R-29659 (Finch Avenue) — (both being retained by Pickering), Part 1, Plan 40R- 29853 (6a below) and Part 1, Plan 40R-29780 (6b below); (Property #6 — Part of PIN 26369-0001 — Parks Canada) (v) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 1, Plan 40R-29853; (Property #6a - Part of PIN 26369-0001— CN) (vi) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 1, Plan 40R-29780; (Property #6b - Part of PIN 26369-0001 — Hydro One) that part of the road allowance between Lots 34 and 35, Concession 1, being Part 6, Plan 40R-28938; (Part of Property #9 - Part of PIN 26369-0652 — Parks Canada) 6 37 C4 DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe (viii) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 7, Plan 40R-29181; (Property #10 - Part of PIN 26370-0131 — Parks Canada) (ix) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 5, 40R-20479; (Property #10a — Part of PIN 26370-0131 — York Region) (x) road allowance between Township of Scarborough and Pickering, Range 3, BFC, between Twyn Rivers Drive and Rouge River, east of the centre line; and (Property #11 — All of PIN 26301-0308 — Parks Canada) (xi) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 3, Plan 40R-29779. (Property #16 — Part of PIN 26369-0001 — Parks Canada) The conveyance of the closed road allowances will be subject to all required easements for utilities and otherwise. 2. That Council pass a Resolution to declare the following lands (not established as public highway) surplus to the needs of Pickering for the purpose of sale, for nominal consideration, to Parks Canada for inclusion in the Rouge Park: (a) that part of Block 115, Plan 40M-1735, being Part 1, Plan 40R-29163; and (Property #7 — Part of PIN 26369-0226) (b) Block 84, Plan 40M-1778, being Parts 1 and 2, Plan 40R-28864. (Property #8 — All of PIN 26369-0318) The conveyance of the lands will be subject to all required easements for utilities and otherwise. 3. That Council pass a Resolution authorizing the acquisition, by Pickering of the following lands from Toronto and Region Conservation Authority ("TRCA"), for nominal consideration for road purposes: (a) those parts of Lot 35, Concession 2, being Parts 2, 9 and 10, Plan 40R-29181; (Property #12 — Part of PIN 26370-0013) 7 38 oto erg DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe (b) those parts of Block 40, Plan 40M-2343, being Parts 4 and 6, Plan 40R-29181; (Property #13 — Part of PIN 26370-0344) (c) those parts of Lot 35, Concession 1, being Parts 2 and 4, Plan 40R-28938; (Property #14 — Part of PIN 26369-0432) (d) that part of Lot 35, Concession 1, being Part 2, Plan 40R-28875; and (Property #15 — Part of PIN 26369-0561) (e) that part of West Point Crescent (known as Woodgrange Avenue), Plan 283, being Part 1, Plan 40R-29359. (Property #17 — Part of PIN 26300-0177) 4. That Council enact a by-law establishing the following lands as public highways: (a) those parts of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Parts 1 and 2, Plan 40R-29779 (Twyn Rivers Drive) and Parts 1 and 2, Plan 40R-29659 (Finch Avenue); (Property #6 - Part of PIN 26369-0001) (b) that part of the road allowance between Lots 34 and 35 Concession 1, being Part 5, 40R-28938 (Finch Avenue); (Remainder of Property #9 - Part of PIN 26369-0652) (c) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 8, Plan 40R-29181 (Finch Avenue); (Part of Property #10 — Part of PIN 26370-0131) (d) those parts of Lot 35, Concession 2, being Part 2 (Finch Avenue), Part 9 (Scarborough -Pickering Townline Road) and,Part 10 (Finch Avenue), Plan 40R-29181; (Property #12 — Part of PIN 26370-0013) (e) those parts of Block 40, Plan 40M-2343, being Parts 4 and 6, Plan 40R-29181 (Finch Avenue); (Property #13 — Part of PIN 26370-0344) those parts of Lot 35, Concession 1, being Parts 2 and 4, Plan 40R-28938 (Finch Avenue); (Property #14 — Part of PIN 26369-0432) (f) 8 39 Gtr DICKERING Planning & Development Committee Meeting Minutes Monday, January 8, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe (g) that part of Lot 35, Concession 1, being Part 2, Plan 40R-28875 (Twyn Rivers Drive); and (Property #15 — Part of PIN 26369-0561) (h) that part of West Point Crescent (known as Woodgrange Avenue), Plan 283, being Part 1, Plan 40R-29359 (West Point Crescent known as Woodgrange Avenue). (Property 17 — Part of PIN 26300-0177). 5. That Council authorize the Mayor, City Clerk and Director, Corporate Services & City Solicitor to execute all documentation necessary to effect the above. 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. (IV) Adjournment The meeting adjourned at 7:53 pm. 40 9 Carried cizy DICKERING Delegations January 15, 2018 1. Susan deRyk, Executive Vice President Mark Murphy, Senior Director, Capital .Planning & Development Lakeridge Health Master Planning & Stakeholder Engagement 2. Michael AuCoin Re: Report CS 06-18 Recreation & Parks Master Plan Peter Rodrigues Re: Term Limits 41 • cd/ DICKERING January 15, 2018 Committee Reports a) Report EC 2018-01 of the Executive Committee Executive Pages 1. Director, Community Services, Report CS 06-18 1-23 Recreation & Parks Master Plan and Skateboard Park Strategy Final Reports Recommendation 1. That the Recreation & Parks Master Plan Final Report (December 2017) • be endorsed in principle; 2. That the Skateboard Park Strategy (December 2017) be endorsed in principle; and 3. That the appropriate officials of the City of Pickering be authorized'to take the necessary actions as indicated in this report. Director, Community Services, Report CS 01-18 Community Festivals and Events -Policy Recommendation 24-38 1. That Council approve the Community Festivals and Events Policy as set out in Attachment 1, subject to minor revisions deemed acceptable to the Director, Community Services; 2. That Council authorizestaff to issue a park permit for the use of Esplanade Park by Ajax -Pickering Rotary Clubs from May 30 to June 4, 2018 (inclusive) for Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 9, 2018 for Aboriginal Celebration Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Filipino -Canadian Heritage and Resource of Durham on June 16, 2018 for Filipino Festival & Santacruzan, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 42 5. That Council authorize staff to issue a park permit for the use of Canadian Food Truck Festivals from August 8 to August 13, 2018 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Community Services, Report CS O4-18 39-75 Sports Field Allocation -Standard Operating Procedure Recommendation 1. That Council endorse the Sports Field Allocation Standard Operating Procedure, as set out in Attachment 1 •to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 07-18 Seniors Active Living Centres -Program Expansion Recommendation 76-95 1. That Council endorse the City of Pickering's proposal to Ministry of Seniors Affairs, Seniors Active Living Centres Program Expansion and .confirm the municipal commitment of funding, by way of a Council Resolution; and 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 5. Director, Engineering Services, Report ENG 01-18 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Craighurst Court Recommendation 96-101 1 That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the curve on the south side of Craighurst Court, 95 metres to 145 metres east of Whites Road; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions,as indicated in this report. 43 Director, Engineering Services, Report ENG 02-18 Review of Accessible Parking Space Requirements -Traffic & Parking By-law 6604/05 Recommendation 102-111 1. That the existing accessible parking space requirements contained in the Traffic & Parking By-law 6604/05 remain unchanged at this time; 2. That City of Pickering staff review accessible parking space requirements with the City of Pickering Accessible Advisory Committee every three years and, temporary event parking every other year, unless there is a recognized need to review the requirements sooner, and if necessary, a by-law be prepared with any amendments resulting from those discussions; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7 Director, Engineering Services, Report ENG 03-18 112-123 Tree Removal Compensation Recommendation 1. That the City adopt a fee for Tree Removal Compensation as a condition of a draft plan of subdivision, zoning, land division or site plan approval application; 2. That the Director, Engineering Services be authorized to include fees for Tree Removal Compensation in the 2018 Budget (Summary of Fees & Charges); 3. That the City continue to use the existing Reserve established for Tree Removal Compensation and that funds collected for this purpose be placed in this reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, City Development & CBO, Report PLN 01-18 124-127 2017 Measuring Sustainability Report -Reporting on Key Indicators of Sustainability in Pickering Recommendation That Report PLN 01-18 regarding the 2017 Measuring Sustainability Report be received for information. 44 Director, City Development & CBO, Report PLN 02-18 Update on Energy Management Initiatives -Corporate Energy Management Plan -LED Streetlight Conversion Program -Municipal GHG Challenge Fund Recommendation 128-133 That Report PLN 02-18 regarding the status of three energy management initiatives be received for information. 10. Chief Administrative Officer Report CAO 01-18 Land Acquisition and Disposal -Pickering Innovation Corridor — Seaton Recommendation 134-212 1. That Council approve the Agreement of Purchase and Sale dated August 28, 2017 between Ontario Infrastructure and Land Corporation, as vendor, and the City, as purchaser; 2. That City staff be directed: (i) not to make any environmental objection pursuant to Section 5 of the Agreement of Purchase and Sale and (ii) not to terminate the Agreement of Purchase and Sale. pursuant to Section 5.02(d); 3. That Council approve the waiver of the City sale condition contained in Section 6.04(a) of the said Agreement of Purchase and Sale, such that the Agreement will become a binding obligation on both the Province and the City; 4. That City staff be directed to proceed with completion of the said Agreement of Purchase and Sale; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 45 64 of PICKERING January 15, 2018 Committee Reports b) Report PD 2018-01 of the Planning & Development Committee Pages 1. Director, Corporate Services & City Solicitor, Report LEG. 01-18 17-20 Pickering Shores Development Inc. — Plan of Subdivision 40M-2469 -Final Assumption of Plan of Subdivision -Lots -1 to 34, Block 39, Plan 40M-2469 -Parts 1 and 2, 40R-27560 Recommendation 1. That Gillmoss Road and Cowan Circle within Plan 40M-2469 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2469 together with Plan 40R-27560, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance,.save and except for Blocks 35, 36, 37, 38, 40 and 41; 3. That Pickering Shores Development Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2469 together with Plan 40R-27560, save and except from Blocks 35, 36, 37, 38, 40 and 41; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Corporate Services & City Solicitor, Report LEG 02-18 21-24 Emery Homes Glendale Limited — Plan of Subdivision 40M-2500 -Final Assumption of Plan of Subdivision -Blocks 2 to 5, Plan 40M-2500 Recommendation 1. That Glenanna Road within Plan 40M-2500 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2500, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands Tying immediately adjacent thereto, including lands that are subject to easements transferred to the 46 City, be accepted and assumed for maintenance, save and except for Blocks 1 and 6; 3. That Emery Homes Glendale Limited be released.from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2500, save and except from Blocks 1 and 6; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, Corporate Services & City Solicitor, Report LEG 03-18 25-74 Transfer of City Lands -Rouge National Urban Park -Stop-up and Close By-law, Road Establishing By-law ' Recommendation 1. That Council enact a by-law to: (a) stop -up and close the following road allowances as public highway; . (b) declare them surplus to the needs of the City of Pickering ("Pickering"); (c) authorize their conveyance, for nominal consideration to: (i) Her Majesty the Queen in Right of Canada, as represented by the Minister of the Environment ("Parks Canada") for inclusion into the Rouge National Urban Park ("Rouge Park"), (ii) The Regional Municipality of York ("York Region") as part of the York Region/Region of Durham sanitary system, (iii) Canadian National Railways ("CN") as part of the CN rail system or (iv) Hydro One Networks Inc. ("Hydro One") as part of the hydro corridor, as set out below: (i) that part of the road allowance between Lots 32 and 33, Range 3, BFC, being Part 1, Plan 40R-28840; (Property #1 — Part of PIN 26300-0147 — Parks Canada) (ii) Morgan Avenue, Plan 189, Riverside Lane, Plan 189 and lanes on Plan 189 lying south of Hwy. Plan 45 and west of road allowance between Lots 32 and 33, Range 3, BFC; (Property #4 - All of PIN 26300-0157 — Parks Canada) (iii) those parts of the road allowance between Lots 34 and 35, Range 3, BFC, being Parts 1 and 2, Plan 40R-28865; (Property #5 - All of PIN 26301-0307 — Parks Canada) (iv) road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, save and except Parts 1 and 2, Plan 40R-29779 (Twyn Rivers Drive), Parts 1 and 2, Plan 40R-29659 (Finch Avenue) — (both being retained by Pickering), Part 1, Plan 40R-29853 (6a below) and Part 1, Plan 47 40R-29780 (6b below); (Property #6 — Part of PIN 26369-0001 — Parks Canada) (v) that part of the road allowance between and Township of Pickering, Concession Part 1*, Plan 40R-29853; (Property #6a - Part of PIN 26369-0001 (vi) that part of the road allowance between and Township of Pickering, Concession Part 1, Plan 40R-29780; (Property #6b - Part of PIN 26369-0001 Township of Scarborough 1, east of centre line, being — CN) Township of Scarborough 1, east of centre line, being — Hydro One) (vii) that part of the road allowance between Lots 34 and 35, Concession 1, being Part 6, Plan 40R-28938; (Part of Property #9 - Part of PIN 26369-0652 - Parks Canada) (viii) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 7, Plan 40R-29181; (Property #10 - Part of PIN 26370-0131 - Parks Canada) (ix) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 5, 40R-20479; (Property #10a — Part of PIN 26370-0131 — York Region) (x) road allowance between Township of Scarborough and Pickering, Range 3, BFC, between Twyn Rivers Drive and Rouge River, east of the centre line; and (Property #11 — All of PIN 26301-0308 — Parks Canada) (xi) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 3, Plan 40R-29779. (Property#16 — Part of PIN 26369-0001 — Parks Canada) The conveyance of the closed road allowances will be subject to all required easements for utilities and otherwise. - 2. That Council pass a Resolution to declare the following lands (not establishedas public highway) surplus to the needs of Pickering for the purpose of sale, for nominal consideration, to Parks Canada for inclusion in the Rouge Park: (a) that part of Block 115, Plan 40M-1735, being Part 1, Plan 40R-29163; and (Property #7 — Part of PIN 26369-0226) (b) Block 84, Plan 40M-1778, being Parts 1 and 2, Plan 40R-28864. (Property #8 — All of PIN 26369-0318) 48 The conveyance of the lands will be subject to all required easements for utilities and otherwise. 3. That Council pass a Resolution authorizing the acquisition, by Pickering of the following lands from Toronto and Region Conservation Authority ("TRCA"), for nominal consideration for road purposes: (a) those parts of Lot 35, Concession 2, being Parts 2, 9 and 10, Plan 40R-29181; (Property #12 - Part of PIN 26370-0013) (b) those parts of Block 40, Plan 40M-2343, being Parts 4 and 6, Plan 40R-29181; (Property #13 - Part of PIN 26370-0344) (c) those parts of Lot 35, Concession 1, being Parts 2 and 4, Plan 40R-28938; (Property #14 - Part of PIN 26369-0432) (d) that part of Lot 35, Concession 1, being Part 2, Plan 40R-28875; and (Property #15 - Part of PIN 26369-0561) (e) that part of West Point Crescent (known as Woodgrange Avenue), Plan 283, being Part 1, Plan 40R-29359. (Property 17 - Part of PIN 26300-0177) 4. That Council enact a by-law establishing the following lands as public highways: (a) those parts of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Parts 1 and 2, Plan 40R-29779 (Twyn Rivers Drive) and Parts 1 and 2, Plan 40R-29659 (Finch Avenue); (Property #6 - Part of PIN 26369-0001) (b) that part of the road allowance between Lots 34 and 35 Concession 1, being Part 5, 40R-28938 (Finch Avenue); (Remainder of Property #9 - Part of PIN 26369-0652) (c) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 8, Plan 40R-29181 (Finch'Avenue); (Part of Property #10 - Part of PIN 26370-0131) (d) those parts of Lot 35, Concession 2, being Part 2 (Finch Avenue), Part 9 (Scarborough -Pickering Townline Road) and Part 10 (Finch Avenue), Plan 40R-29181; (Property #12 - Part of PIN 26370-0013) (e) those parts of Block 40, Plan 40M-2343, being Parts 4 and 6, Plan 40R-29181 (Finch Avenue); (Property #13 - Part of PIN 26370-0344) those parts of Lot 35, Concession 1, being Parts 2 and 4, Plan 40R-28938 (Finch Avenue); (Property #14 - Part of PIN 26369-0432) (f) 49 (g) that part of Lot 35, Concession 1, being Part 2, Plan 40R-28875 (Twyn Rivers Drive); and (Property #15 — Part of PIN 26369-0561) (h) that part of West Point Crescent (known as Woodgrange Avenue), Plan 283, being Part 1, Plan 40R-29359 (West Point Crescent known as Woodgrange Avenue). (Property 17 — Part of. PIN 26300-0177). 5. That Council authorize the Mayor, City Clerk and Director, Corporate Services & City Solicitor to execute all documentation necessary to effect the above. 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. • 50 cify ,f DICKERING New and Unfinished Business January 15, 2018 Pages 52-56 1. Director, Finance & Treasurer, Report FIN 01-18 2018 Interim Levy and Interim Tax Instalment Due Dates Recommendation 1. That an interim property tax levy be adopted for all realty property classes for 2018; That the interim property tax levy tax instalment due dates be February 27 and April 27, 2018; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 51 CZ „h DICKERING Report to Council Report Number: FIN 01-18 Date: January 15, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: 2018 Interim Levy and Interim Tax Instalment Due Dates Recommendation: 1. That an interim property tax levy be adopted for all realty property classes for 2018; 2. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2018; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Each year, prior to the adoption of the estimates for the year, Council authorizes the adoption of a by-law that establishes an interim tax levy to all property classes, payment due dates, and penalty and. interest charges. Under Provincial legislation, the interim levy can be no more than 50% of the previous year's annualized taxes. The tax levy raises funds that are used for the continuing operations of the City, Region and the School Boards. These due dates are relatively unchanged from prior years. Financial Implications: This is an annual report which is procedural in nature. Enacting a by-law that establishes an interim tax levy to all properties will permit the City to meet its financial obligations and reduce borrowing costs until such time as the 2018 Budget and 2018 Final Tax Levy By-laws are approved by Council. (The first instalments payable to the School Boards and Region are due on March 31, 2018). 52 Report FIN 01-18 January 15, 2018 Subject: 2018 Interim Levy and Interim Tax Instalment Due Dates Page 2 Discussion: In accordance with the Municipal Act, 2001, as amended, the City issues Interim property tax bills based on the previous year's annualized taxes. A Province -wide re -assessment is not taken into consideration when calculating the interim taxes payable. For those property owners whose assessment increases or decreases, the impact of the assessment change will be reflected on the 2018 Final tax bill, which has two instalment dates. If a property experienced an assessment increase in 2017 due to an additional supplementary or omitted assessment, or a decrease in assessment due to an appeal, demolition or class change, the 2018 interim levy would be based on the adjusted annualized 2017 taxes. Those taxpayers that utilize the City's Pre -authorized Tax Payment Plan (PTP) will have the benefit of spreading any potential tax increase due to re -assessment over the six instalments that occur after the City's budget has been .passed and after the Province sets the 2018 (final) education tax rates. The City currently has approximately 10,000 ratepayers using the monthly PTP program. Taxpayers who have taxes included with their mortgage payments pay their taxes over a 12 -month period and also do not experience the impact of re -assessment to the same extent as a taxpayer who pays their taxes on the four regular instalment due dates. Attachments: 1. By-law to Establish the 2018 Interim Instalment Due Dates Prepared By: 7eft Mike Jones Supervisor, Taxation Approved/Endorsed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer 53 ATTACHMENT SI J E 'tFPO bi I The Corporation of the City of Pickering By-law No. /18 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2018 Whereas Section 317, of the Municipal Act, 2001, S.O.2001, c.25, as amended, provides that the council of a local municipality may, before the adoption of the estimates for the year, pass a By-law levying amounts on the assessment of property, in the local municipality ratable for local municipality purposes; and Whereas, the Council of the Corporation of the City of Pickering deems it appropriate to provide for such an interim levy on the assessment of property in this municipality. Now therefore, the Council of the Corporation of the City of Pickering hereby enacts as follows: 1 The amounts levied shall be as follows: a. For the residential, pipeline, farmland and managed forest property classes there shall be imposed and collected an interim levy of: If no percentage is prescribed, 50% of the total annualized taxes for municipal and school purposes levied in the year 2017. b. For the multi -residential, commercial and industrial property classes there shall be imposed and collected an interim levy of: If no percentage is prescribed, 50% of the total annualized taxes for municipal and school purposes levied in the year 2017. c. For the payment -in -lieu property classes, there shall be imposed and collected an interim levy of: If no percentage is prescribed, 50% of the total annualized taxes for municipal and where applicable for school purposes, levied in the year 2017. For the purposes of calculating the total amount of taxes for the year 2018 under paragraph one, the Treasurer has the authority to prescribe the percentage for the calculation of the interim taxes, and if any taxes for municipal and school purposes were levied on a property for only part of 2017 because assessment was added to the collector's roll during 2017, an amount shall be added equal to the additional taxes that would have been levied on the property if taxes for municipal and school purposes had been levied for the entire year. 3. The provisions of this By-law apply in the event that assessment is added for the year 2017 to the collector's roll after the date this By-law is passed and an interim levy shall be imposed and collected. 54 By-law No. Page 2 4. Taxes shall be payable to the Treasurer, City of Pickering. When not in default, the payment of taxes, or any instalment thereof, may also be made at any financial institution permitted by Subsection 346 (2) of the Municipal Act, 2001, S.O. 2001 c. 25, as amended. 6. The Treasurer may mail, or cause to be mailed, all notices of taxes required in accordance with the provisions of the Municipal Act, 2001, S.O. c. 25, as amended, to the address of the residence or place of business or to the premises in respect of which the taxes are payable unless the taxpayer directs the Treasurer in writing to send the bill to another address, in which case it shall be sent to that address. Notices will not be mailed to tenants. It is the responsibility of the person taxed to notify and collect taxes from tenants or other persons. 7 The Treasurer is hereby authorized to accept part payment from time to time on account of any taxes due, in accordance with the provisions of subsection 347 (1) and (2) of the Municipal Act 2001, S.O. c.25 as amended, and to give a receipt for such part payment under Section 346 (1) of the Municipal Act 2001, S.O. c.25, as amended. 8. The Treasurer is hereby authorized to prepare and give one separate tax notice for the collection of 2018 taxes, one notice being an INTERIM notice, with two instalments under the provisions of Section 342 of the Municipal Act 2001, S.O. 2001, c.25 as amended, as follows: Interim Tax Notice Due date of the first instalment February 27, 2018 Due date of the second instalment April 27, 2018; or either date adjusted by the Director, Finance & Treasurer. 9. Section 8 of this by-law in respect to the due dates does not apply to those taxpayers who participate in the City's monthly Pre -authorized Tax Payment plan (PTP). Monthly PTP interim due dates are the 1st, 8th, and 16th day of each month.. 10. Except in the case of taxes payable in respect of assessments made under Sections 33 and 34 of the Assessment Act, R.S.O. 1990, c.A31, as amended, the late payment charge of one and one-quarter percent for non-payment of taxes and monies payable as taxes shall be added as a penalty to every tax or assessment, rent or rate of any instalment or part thereof remaining unpaid on the first day of default and on the first day of each calendar month thereafter in which such default continues pursuant to subsections 345 (1), (2) and (3) of the Municipal Act 2001, S.O. c.25 as amended. The Treasurer shall collect by distress or otherwise under the provisions of the applicable statutes all such taxes, assessments, rents, rates or instalments or parts thereof as shall not have been paid on or before the several dates named as aforesaid, together with the said percentage charges as they are incurred pursuant to sections 349, 350 and 351 of the Municipal Act 2001, S.O. c.25 as amended. 55 By-law No. Page 3 11. In the case of taxes payable in respect of assessments made under Sections 33 and 34 of the Assessment Act, R.S.O. 1990, c.A.31, as amended, the late payment charge of one and one-quarter percent for non-payment of taxes and monies payable as taxes shall be added as a penalty to every tax so payable remaining unpaid on the first day after twenty-one days from the date of mailing by the Treasurer of a demand for payment thereof and on the first day of each calendar month thereafter in which default continues pursuant to subsections 345 (1), (2) and (3) of the Municipal Act 2001, S.O. c.25 as amended. It shall be the duty of the Treasurer immediately after the expiration of the said twenty-one days to collect at once by distress or otherwise under the provisions of the applicable statutes, all such taxes as shall not have been paid on or before the expiration of the said twenty-one day period, together with the said percentage charges as they are incurred pursuant to sections 349, 350 and 351 of the Municipal Act 2001, S.O. c.25 as amended. 12. Nothing herein contained shall prevent the Treasurer from proceeding at any time with the collection of any rate, tax or assessment, or any part thereof, in accordance with the provisions of the statutes and By-laws governing the collection of taxes. 13. Where tenants of land owned by the Crown or in which the Crown has an interest are liable for the payment of taxes and where any such tenant has been employed either within or outside the municipality by the same employer for not less than thirty days, such employer shall pay over to the Treasurer on demand out of any wages, salary or other remuneration due to such employee, the amount then payable for taxes under this By-law and such payment shall relieve the employer from any liability to the employee for the amount so paid. 14. If any section or portion of this By-law is found by a court of competent jurisdiction to be invalid, it is the intent of Council for the Corporation of the City of Pickering that all remaining sections and portions of this By-law continue in force and effect. 15. That this By-law is to come into effect on the 1st day of January, 2018. By-law passed this 15th day of January, 2018. David Ryan, Mayor Debbie Shields, Clerk 56 azo �f DICKERING By-laws January 15, 2018 7597/18 Being a by-law to assume Block 5, Plan 40M-2500, Pickering (Glenanna Road) as public highway. [Refer to Planning & Development Agenda page 24] 7598/18 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Agenda pages 100-101] 7599/18 Being a by-law to stop -up and close certain road allowances within Pickering as public highway and deem them surplus to the needs of the Corporation. [Refer to Planning & Development Agenda pages 71-72] 7600/18 Being a by-law to establish the following lands within the City of Pickering as public highways. [Refer to Planning & Development Agenda pages 73-74] 7601/18 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2018. [Refer to New and Unfinished Business pages 54-56] 7602/18 Being a by-law to establish Part Lot 42, Plan 40M-2536, being Part 2, Plan 40R-29794 as public highway. (By-law attached) 57 Gf e< DICKERING Memo To: Debbie Shields City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Supervisor, Development Services Subject: Request for Road Establishing By-law - Applicants: Pooja Raakumaar and Rajkumar Ramaswamy - Part Lot 42, Plan 40M-2536, being Part 2, 40R-29794 - (Park Crescent) File: L4610-3-17/Roadded.577 January 4, 2018 At the request of the Applicants to have their lot reconfigured, and as City Development staff have confirmed that the conveyance of Part 2, Plan 40R-29794 would not create a zoning compliance problem, Part 2, Plan 40R-29794, being a triangular parcel fronting 568 Park Crescent can be transferred to the City. As the Applicants have conveyed Part 2, 40R-29794 to the City and as City Engineering staff have concurred with its establishment as public highway, it is now appropriate to pass a by-law establishing Part 2, 40R-29794 as public highway, providing legal road frontage. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for January 15, 2018. PB:bg Attachments Location Map Draft By-law 58 CLIFFVIEW ROAD Part 2 40R-29794 v 75n vNA 568 Park Cres. 54 • SURF AVENUE C4 Location Map File: ROADDED 577 o4 PICKERING City Development Department Applicant: Raakumaar / Ramaswamy Property Description: Part 2, 40R-29794 Date: Sep. 25, 2017 gibe corparamaao,eCry ofP,mannyPloot latal)unrier licenw000:aoaeensPlwe!.°MarioennlmymnaholRemove, M n J�maKOrs,MdaOMceMce0kaas4appersadalsemn40 SCALE: 1:1 000 THISHOTUFUVY' 59 The Corporation of the City of Pickering By-law No.. /18 Being a by-law to establish Part Lot 42, Plan 40M-2536, being Part 2, Plan 40R-29794 as public highway. Whereas The Corporation of the City of Pickering is the owner of Part Lot 42, Plan 40M-2536, being Part 2, Plan 40R-29794, and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Part Lot 42, Plan 40M-2536, being Part 2, Plan 40R-29794 is hereby established as public highway (Park Crescent). By-law passed this 15th day of January, 2018. David Ryan, Mayor Debbie Shields, City Clerk 60