Loading...
HomeMy WebLinkAboutDecember 4, 2017DICKERING 0/ Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski D. Shields L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - City Clerk - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Joseph Runza Joseph Runza, Pickering resident, appeared before the Committee on behalf of the Toronto East Rotary Club to advise Members of a fundraising event he will be undertaking on Friday, December 8t" at the Pickering Civic Recreation Complex. He stated this was a personal skate he was participating in with a goal to raise $1,000.00 with proceeds going towards Lakeridge and East General Hospital Cancer research. He also stated he has exceeded his goal with currently raising close to $4,000.00. 1 City DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming (111) Matters for Consideration 1. Director, Community Services, Report CS 13-17 Pickering Sports Medicine & Wellness Centre -Lease Agreement Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the Mayor and the City Clerk be authorized to execute a Lease Agreement set out in Attachment 1 to this report, pursuant to which Pickering Sports Medicine and Wellness Centre will be permitted to operate the "Wellness Centre" at the Pickering Recreation Complex from January 1, 2018 to December 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Community Services, Report CS 25-17 The Wellness Health Centre Ltd. -Lease Agreement Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the Mayor and the City Clerk be authorized to execute the Lease Agreement set out in Attachment 1 to this report, pursuant to which The Wellness Health Centre Ltd. will be permitted to operate the "Wellness Spa" at the Pickering Recreation Complex from January 1, 2018 to December 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2 cdy DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Community Services, Report CS 31-17 Pickering Museum Village Policies A brief discussion period ensued with Members seeking clarification on whether the Pickering Museum Village Advisory Committee had reviewed and endorsed the policies. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Council endorse Pickering Museum Village Policies as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Engineering Services, Report ENG 25-17 City of Pickering 2016 Road Needs Study A brief discussion period ensued with staff responding to questions raised regarding how the roads are identified and prioritized, the timelines for the various categories as well as how pot holes are identified. They also questioned whether other options were being considered for assessment purposes. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 3 cly DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 1 That the City of Pickering 2016 Road Needs Study prepared by R.J. Burnside & Associates Limited, February 2017, be received for information; 2. That the 2016 Road Needs Study be used by staff as a resource document for identifying and planning maintenance, rehabilitation and reconstruction strategies, programs and projects for roads under the jurisdiction of the City of Pickering; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Finance & Treasurer, Report FIN 23-17 Section 357/358 of the Municipal Act — Adjustment to Taxes Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Finance & Treasurer, Report FIN 24-17 2018 Interim Spending Authority Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the 2018 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2018 Current Budget by Council; and 4 City DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 7. Director, Finance & Treasurer, Report FIN 25-17 2018 Temporary Borrowing By-law Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the temporary borrowing limit of $45 million be established to meet 2018 current expenditures pending receipt of taxes and other revenues for the period of January 1, 2018 to September 30, 2018 inclusive, and $22 million thereafter until December 31, 2018; 2. That the temporary borrowing limit for capital purposes for 2018 be established at $34 million; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 8. Director, Finance & Treasurer, Report FIN 26-17 Establishment of the Public Benefits Reserve Fund A brief discussion period ensued with staff responding to questions raised with respect to density bonusing and the potential for using it in the City Centre, and whether it could help fund age -friendly programs. The importance of parkland and greenspace was also noted with the proposed future increase in densities. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 5 cdy DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 1 That Report FIN 26-17 of the Director, Finance & Treasurer regarding the establishment of the Public Benefits Reserve Fund, in accordance with Section 37 of the Planning Act be received; 2. That Council approve the establishment of the Public Benefits Reserve Fund; 3. That the attached By-law be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Finance & Treasurer, Report FIN 27-17 Insurance Renewal — January 1, 2018 to December 31, 2018 A brief discussion period ensued with staff being requested to look into options as well as comparables. They also sought information on surrounding municipalities participating in the Durham Municipal Insurance Fund. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the City of Pickering renew its property, liability and other insurance policies through Jardine Lloyd Thompson Canada Inc. (JLT) for the period January 1, 2018 to December 31, 2018 in the amount of $558,615 (plus applicable taxes) and inclusive of terms and conditions acceptable to the Director, Finance & Treasurer; 2. That the insurance coverage through JLT be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for two further one year renewal terms, subject to Council approval; 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Director, Finance & Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's interest to do so; 6 cdy DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 5. That the Director, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 10. Fire Chief Report FIR 02-17 Supply and Delivery of One New Latest Model Year Pumper Rescue Apparatus -Quotation No. Q-56-2017 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Quotation No. Q-56-2017 submitted by Dependable Truck & Tank, Ltd. for the supply and delivery of one new latest model year pumper rescue apparatus in the amount of $797,672.65 (HST included) be accepted; 2. That the total gross project cost of $1,046,273.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $942,201.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the project as follows: a) the sum of $892,201.00 to be funded from Development Charges Reserve Fund — Fire Services; b) the sum of $50,000.00 to be funded from Third Party Contribution Reserve Fund — OPG Contribution; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7 cdy DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 11. Director, Corporate Services & City Solicitor, Report LEG 10-17 Proposed Election Sign By-law Discussion period ensued with Members seeking clarification on size limitations and timing for election signs, as well as the City's portable issued magnetic signs for Members of Council vehicles. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That the City of Pickering enact the Election Sign By-law attached to this Report; 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried Later in the Meeting [Refer to following motion] Moved by Councillor McLean Seconded by Mayor Ryan That the draft Election Sign by-law attached to this report be amended regarding the exemption to City issued portable magnet signs for Mayor and Council and that Section 06.07 h) be amended and a new Section 09.04 be added to note the timeline for the use of the portable magnet signs: 06.07 h) Includes the City of Pickering's logo, crest or seal in whole or in part, however, official City of Pickering portable magnet signs issued to the sitting Mayor and Councillors are exempt from this paragraph. 09. 04 Portable magnet signs issued by the City to the sitting Mayor and Councillors must not be displayed at any time after commencement of the 25 day period referred to in section 9.02. Carried The main motion was then Carried unanimously on a recorded vote. 8 City DICKERING Executive Committee Meeting Minutes Monday, December 4, 2017 2:00 pm Council Chambers Chair: Councillor Cumming (IV) Other Business 1. Councillor Pickles requested that staff follow up on the status of the property owned by Infrastructure Ontario and currently listed for sale, located north of Whitevale, municipally known as Block 10. He noted that there was an interest in preserving the site prior to the lands being sold or rezoned. He also stated the community would like to see this kept as greenspace. (V) Adjournment The meeting adjourned at 2:43 pm. 9