HomeMy WebLinkAboutFIN 24-17DICKERING
Report to
Executive Committee
Report Number: FIN 24-17
Date: December 4, 2017
From: Stan Karwowski
Director, Finance & Treasurer
Subject: 2018 Interim Spending Authority
Recommendation:
1. That the 2018 Interim Operating Expenditures be approved at 50% of the prior
year's budget, including adjustments, as contained in Attachment 1, pending
approval of the formal 2018 Current Budget by Council; and
That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
Executive Summary: Adoption of the interim current operating spending authority
will provide funding authorization for the payment of salaries, overhead and such other
accounts as may be necessary for the normal day-to-day operations of the City pending
approval of the 2018 Current Budget.
Financial Implications: Adoption of the interim current operating appropriations does
not constitute approval of a formal budget but rather is required to provide funding
authorization at the transitional stage. At the conclusion of the Budget process, all
interim current operating appropriations are nullified and replaced with the
appropriations as approved by Council.
Discussion: Each year, pending approval by City Council of the annual Current
Budget, it is necessary to provide expenditure authority respecting the payment of
accounts for the interim period from January 1 until the Budget is adopted by Council.
Such authority is in the form of interim current operating appropriations to meet
estimated expense requirements of the individual departments, agencies and boards.
Staff are seeking approval to provide for interim spending authority for up to the first six
Report FIN 24-17 December 4, 2017
Subject: 2018 Interim Spending Authority Page 2
months of 2018 or when Council approves the 2018 Budget, whichever occurs first.
The Roads cost centre has been adjusted to reflect greater than six months of the
annual budget due to the seasonal nature of this cost centre and past spending
patterns. This has been reflected in Attachment 1.
With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible
capital assets being effective since January 1, 2009, small capital items previously
included under the Capital Budget have been gradually transferred to the Current
Budget in the last few years. The 50% interim provision is sufficient to cover this
change.
Under the same PSAB requirements regarding tangible capital assets, library materials
have been deemed capital and included in the Capital Budget starting from 2010. in the
library business, the publishing cycle demands that materials be purchased while they
are "in print". As a result, certain materials must be purchased in a timely mariner, and
it is essential for the Library to continue purchasing materials throughout the year. On
this basis, greater than 50% of last's year library capital materials has been included in
the interim appropriations and reflected in Attachment 1.
A minor provision has been included for small capital expenditures from current funds.
Specific capital projects proposed prior to the approval of the 2018 Capital Budget will
require specific approval by Council. In October 2017, the Whitevale Master Drainage
Plan Implementation Project has been identified as a pre -2018 Capital Budget project.
Request for specific approval for a net project cost of $311,346, to be funded by a
transfer from the Roads and Bridges Reserve Fund has been forwarded to Council.
Report ENG 24-17 submitted to the Executive Meeting dated November 6, 2017
provides further background information on this pre -2018 Capital Budget project.
Attachments:
1. 2018 Interim Appropriations for Current Budget Operating Expenditures
Prepared By: Approved/Endorsed By:
Caryn Kong, CPA, CGA
Senior Financial Analyst — Capital &
Debt Management
Stan Karwowski, CPA, CMA, MBA
Director, Finance & Treasurer
Report FIN 24-17 December 4, 2017
Subject: 2018 Interim Spending Authority Page 3
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
City of Pickering
2018 interim Current Operation Appropriations
Cost Centres
2121 Office of the CAO - Admin.
2129 Customer Care Centre
2621 Economic Development & Marketing
2139 Human Resources
2141 Health & Safety
2610 City Development - Admin.
2611 Planning & Design
2612 Building Services
2620 Strategic Initiatives & Sustainability
2630 Committee of Adjustment
2743 Heritage Pickering
2711 Cult. & Rec. Admin.
2124 Civic Centre
2572 Senior Citizens Centre
2712 Programs
2713 Dunbarton Pool
2715 Don Beer Arena
2719 Community Centres
2731 Recreation Complex - Central Core
2733 Recreation Complex - Pool
2735 Recreation Complex - Arenas
2744 Museum
2500 Operations - Admin.
2132 Property Maintenance
2315 Fleet Services
2320 Roads
2718 Parks
2196 Information Technology
2125 Legal Services
2122 Clerks Office
2191 Records Management & Elections
2199 Print Shop/Mail Room
2220 By-law
2293 Animal Services
2290 Engineering Services - Admin.
2230 Crossing Guards
2613 Water Resources & Development Servic
2323 Sidewalks
2325 Street Lights
2127 Finance
2133 Supply & Services
2240 Fire Protection
2241 Emergency Operations
2745 Libraries
Gen Government -Various
Capital -Library Materials
Capital -Equipment & Furniture
Total
2017 Approved
Budget
585,246
563,875
741,938
752,460
159,337
667,037
2,831,201
1,581,503
864,964
9,671
13,225
2,397,350
832,273
505,713
2,266,920
363,678
1,372,327
981,864
3,239,032
976,582
956,847
871,909
913,945
877,606
1,294,811
6,797,491
4,112,924
1,702,297
737,222
547,474
193,995
510,812
1,038,199
486,804
2,129,179
511,110
1,777,030
535,404
1,590,646
3,526,912
403,409
16,284,865
143,926
5,678,476
16,068,369
396,000
0
91,793,858
'. ACHMr iN a-
�.` REPORT L, ,
2018 (Jan. 1- June 30)
interim Appropriations
292,623
281,938
370,969
376,230
79,669
333,519
1,415,601
790,752
432,482
4,836
6,613
1,198,675
416,137
252,857
1,133,460
181,839
686,164
490,932
1,619,516
488,291
478,424
435,955
456,973
438,803
647,406
4,078,495
2,056,462
851,149
368,611
273,737
96,998
255,406
519,100
243,402
1,064,590
255,555
888,515
267,702
795,323
1,763,456
201,705
8,142, 433
71,963
2,839,238
7,114, 825
237,600
200,000
45,896,929
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