HomeMy WebLinkAboutCLK 06-17/.
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_ ,ICKE
Report to
Council
Report Number: CLK 06-17
Date: November 13, 2017
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: Request for Proposal -- Ward Boundary Review
- No. RFP -10-2017
- File: A-2000
Recommendation:
1. That Report CLK 06-17 regarding a Ward Boundary Review, be received;
2. That Proposal No. RFP -10-2017 submitted by Watson & Associates Economists Ltd., in the
amount of $53,030 (HST extra) to conduct a Ward Boundary Review be accepted; and
3. That the appropriate City of Pickering officials be authorized to take the necessary actions as
indicated in this report.
Executive Summary: On September 26, 2017, the City of Pickering issued an RFP for a
Ward Boundary Review. Request for Proposal No. RFP -10-2017 was posted on the City's website
and two proposals were received by the closing date and time. Watson & Associates Economists
Ltd., is the top ranked proponent.
Financial Implications: In June 2016, Council approved Report CLK 03-16, which provided for
$60,000 to be placed in the 2017 Current Budget for a Ward Boundary Review.
Discussion: On June 27, 2016, Council approved Report CLK 03-16, which directed the City
Clerk to commence a Ward Boundary Review to be completed before the 2022 Municipal
Election. On September 26, 2017, RFP -10-2017 was issued, and two proposals were received.
An Evaluation Committee consisting of Clerks staff met on October 23, 2017 and each Committee
member evaluated the proposals based on the rated criteria. A combined average score for each
proposal was determined of the evaluation process and the top ranked proponent is Watson &
Associates Economists Ltd., in association with Dr. Robert J. Williams. References provided by
Watson & Associates Economists Ltd., have been checked and are deemed acceptable. The
signed Health & Safety Regulation Form is received and on file. The Certificate of Insurance has
been reviewed by the Manager, Budgets & Internal Audit and is deemed acceptable.
Upon careful examination of all proposals and relevant documents received, the Legislative
Services Division recommends the acceptance of Proposal RFP -10-2017 submitted by Watson &
Associates Economists Ltd., in the amount of $53,030 (HST extra).
Report CLK 06-17 December 4, 2017
Subject: Ward Boundary Review
Page 2
Attachments:
1. Supply & Services Memorandum dated October 25, 2017..
Prepared By:
Lisa Harker, MPA
Deputy Clerk
Ap •roved/Endorsed By:
Vera A. Felgemacher
CSCMP, CPPO, CPPB, CPM, CMM III
Manager, Supply& Services
Aved/Endorsed By:
Paul igi
Director,
rate Services & City Solicitor
Approved/Endorsed By:
Debbie Shields
City Clerk
Approved/Endorsed By:
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
1\40- 61 2-0 (7
CORP0227-07101 revised
c/y,
DICKERING
Memo
To: Paul Bigioni October 25, 2017
Director, Corporate Services & City Solicitor
From: Vera A. Felgemacher
Manager; Supply & ServicesErk
Copy: Legal & Legislative Services Assistant
Supervisor, Supply& Services
OCT 52017
Subject: Proposal No. RFP -10-2017
Ward Boundary Review
Closing Date: October 10, 2017
- File: F-5300-001
CITU SOL CiTOR
CITY OF PICKER N
Further to earlier memo dated October 10, 2017, 2 proposals proceeded to Stage II evaluation.
The Evaluation Committee, consisting of City Staff from Corporate Services conducted
independent evaluations of the proposals. A summary of average scores is completed and a copy
is attached.
In accordance with Item 2.5 Stage IV — Ranking and Contract Negotiations, all scores from Stage
II and Stage III have been added together and the proponents have been ranked based on their
total scores.
Watson & Associates Economists is the highest ranking proponent in the amount of
$53,030.00 plus HST. The highest ranking proponent may be selected for contract
negotiations. Please advise if this is required.
A budget of $60,000 was provided to Supply & Services for this procurement.
In accordance with Section B Material Disclosures, Item 1, as a pre -condition of award, the
selected proponent — Watson & Associates Economists will be required to provide the
following documents for review. Please advise if we are to proceed with this task. •
(a) A copy of the City's Health and Safety Policy form currently dated and signed; and
.(b) The City's certificate of insurance or approved alternative form shall be completed by
the Proponent's agent, broker or insurer.
In accordance with Purchasing Policy Item 10.04, where written proposals are obtained by the
Manager in accordance with procedures set out in Section 06 and funds are available in the
approved budget:
(c) An award over $50,000 is subject to the additional approval of Council.