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Home My WebLink AboutNovember 13, 2017c;./yo/ DICKERING Council Agenda Monday, November 13, 2017 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca C4 eS PICKERING Council Meeting Agenda Monday, November 13, 2017 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, October 10, 2017 Council Minutes, October 10, 2017 Executive Committee Meeting Minutes, November 6, 2017 Planning & Development Committee Meeting Minutes, November 6, 2017 Under Separate Cover 1-10 11-17 18-26 IV) Presentations 27 V) Delegations 28 VI) Correspondence 29-33 Corr. 62-17 VII) Committee Reports 34-37 Report 2017-09 of the Executive Committee Report 2017-08 of the Planning & Development Committee VIII) Reports — New and Unfinished Business. 38-50 IX) Motions and Notice of Motions 51-52 X) By-laws 53-64 XI) Confidential Council — Public Report XII) Other Business For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca. o� DICKERING Council Meeting Agenda Monday, November 13, 2017 Council Chambers 7:00 pm XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca c4,0/ PICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt L Cumming B. McLean D. Pickles Also Present: T. Prevedel P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Rose D. Shields C. Hodge F. Jadoon L. Harker - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Chief Planner - City Clerk - Senior Coordinator, Business Development & Marketing - Manager, Economic Development & Strategic Projects - Deputy Clerk (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (H) Disclosure of Interest There were no disclosures of interest noted. (Ill) Adoption of Minutes Resolution #351/17 Moved by Councillor McLean Seconded by Councillor Brenner In Camera Council Minutes, September 11, 2017 Council Meeting Minutes, September 11, 2017 1 1 Cts: �L DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers Executive Committee Minutes, October 2, 2017 Planning & Development Committee Minutes, October 2, 2017 Carried (IV) Presentations 1. Sandy MacDonald, Vice President, Royal Canadian Legion Branch 606, appeared before Council to kick off their annual Remembrance Day Poppy Campaign. Mayor Ryan, Councillors, MP Jennifer O'Connell, a representative from MPP Tracy MacCharles' office, a representative from Durham Police Chief's Office, Fire Chief John Hagg, Regional Chair Roger Anderson, and Tracy Patterson, Rouge Valley Health System, were invited to come forward for the poppy pinning ceremony. 2. Colin Thomson and Clint Scott, Pickering Auxiliary Rescue Association (PARA), appeared before Council to provide an update on activities. Mr. Thomson gave a brief overview of PARA's 50 years of service, and outlined their strategic plan and business plan for 2018-2020 and noted the 2017 community highlights. Mr. Thomson presented plaques to Mayor Ryan, Councillor McLean, Chair, PARA and Fire Chief John Hagg and thanked the City for all of their support. (V) Delegations 1. David Sim, appeared before Council in support of Report CAO 03-17. Mr. Sim noted that he supports the Amazon bid and noted this business would be good for the community. He also noted that he supports an airport in Pickering. 2. Shannon Moore, Ajax -Pickering Board of Trade, appeared before Council in support of Report CAO 03-17. Ms. Moore provided an overview of the board and noted its support of the Amazon bid and an airport in Pickering. Ms. Moore provided the City Clerk with a submission on the matter. 3. Mark Tutton, Dorsay Development Corporation, appeared before Council in support of Report CAO 03-17. He noted that the Report was seeking certainty that the support and infrastructure will be in place to attract. Amazon to Pickering. Mr. Tutton also noted that most of what is farmed in Ontario is industrial operations, and not "food to table". 4. Ted Nickerson, Durham Gateway Partners Inc., appeared before Council in support of Report CAO 03-17. Mr. Nickerson noted that the report contains common objectives (Amazon, airport, enhanced rail transport), and that they are a catalyst for immense Regional prosperity. 2 2 cd -,4 DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers 5. David Hogg, 2 Garnett Drive, Ajax, appeared before Council in opposition to Report CAO 03-17. Mr. Hogg noted that the City has a duty to its citizens to examine all potential solutions for this land, and could include opportunities for an urban park or a global climate research facility. He also noted that Amazon's requirement for an airport within 45 minutes is already fulfilled by Pearson Airport. 6. Joanne Brown, 28 Erikson Drive, Whitby, appeared before Council in opposition to Report CAO 03-17. Ms. Brown noted that this report is misguided and out of touch with the needs of the future. As the Federal lands are on Class 1 farmland, she believes Pickering would be doing a disservice to the community by having an airport there, and would like to challenge the City to support food and water security. 7. David Masters, Treasurer, Land Over Landings, appeared before Council in opposition to Report CAO 03-17. Mr. Masters questioned why a potential airport was noted as a requirement within the bid for Amazon, as this need is already met by Pearson Airport. He believes the previous Council decision made in 2016 was in opposition to an airport, and would like to know why the position is now changing. 8. Mike Borie, 1044 Escott Court, Pickering, appeared before Council in opposition to Report CAO 03-17. Mr. Borie also questioned why Council was changing their position on the airport, and noted that without a strong business case, Council shouldn't consider the airport. He expressed his concern with transparency and the lack of information provided to residents regarding this decision. 9. Peter Rodrigues, 750 Whitevale Road, Pickering, appeared before Council in opposition to Report CAO 03-17. Mr. Rodrigues does not believe this decision was well thought out, and that no viable alternatives have been examined. He suggested that Council consider tabling the report or having a recorded vote. 10. Reza Rizvi, 1653 Goldenridge Road, Pickering, appeared before Council in support of Report CAO 03-17. Mr. Rizvi noted that he commutes every day to work and wishes there were employment opportunities for him and all Pickering residents so they didn't have to commute. He also noted that the City's taxes are high and this is due to a lack of commercial taxes, and any new business would help alleviate this. 11. Fareed Ali, 1754 Woodview Avenue, Pickering, appeared before Council in support of Report CAO 03-17. Mr. Ali noted that Amazon would boost the economy in Pickering and provide increased employment, with an emphasis on jobs in the technical sector. 12. Roger Anderson, Regional Chair, Region of Durham, appeared before Council in support of Report CAO 03-17. Mr. Anderson noted that this is a prime location for Amazon and an airport, and that it is useful to get our employment areas ready for investors. He noted that the City of Pickering has the full support of the Region of 3 3 Q(y,f DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers Durham, and that not having jobs for our children and making our residents commute to work is unacceptable. The feasibility of a Pickering airport has been determined through studies again and again, and there is a business case. He requested that copies of this Report be forwarded to the Prime Minister, all Boards of Trade in the Region of Durham, and Durham MP's. (VI) Correspondence 1. Corr. 61-17 Ralph Walton, Regional Clerk/Director of Legislative Services Region of Durham 605 Rossland Road East Whitby, ON L1N 6A3 Resolution #352/17 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 61-17 received from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, of a resolution passed on September 13, 2017 with respect to a request to the Federal and Provincial Governments to delay the implementation of the sale of marijuana, be endorsed. Carried (VII) Committee Reports Report EC 2017-08 of the Executive Committee 1. Fire Chief, Report FIR 01-17 Supply & Delivery of Self -Contained Breathing Apparatus (SCBA) Equipment -Quotation No. Q-73-2017 Council Decision 1. That Quotation No. Q-73-2017 submitted by Dependable Emergency Vehicles in the amount of $818,885/9 (plus HST) be accepted; 2. That the total project cost of $785,535.79 (plus HST), including the amount of $33,350.00 as credit for used SCBA Equipment purchased from the City of Pickering by Dependable Emergency Vehicles be approved; and 4 4 DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers 3. That Council authorize the Director, Finance & Treasurer to finance the net project costs of $799,362.00 as follows: a) the internal loan approved in the 2017 Fire Services Capital budget in the amount of $288,000.00 be revised to reflect the increase life of the asset from five years to ten years; b) the sum of $450,000.00 as provided for in the 2017 Fire Services Capital Budget be increased by $61,176.00 to be funded by a transfer from the Third Party Contribution -OPG Reserve Fund; c) the sum of $186.00 from property tax; and d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #353/17 Moved by Councillor Pickles Seconded by Councillor Cumming That Report 2017-08 of the Executive Committee meeting held on October 2, 2017 be adopted. Carried b) Report PD 2017-07 of the Planning & Development Committee 1. Director, City Development & CBO, Report PLN 16-17 Consultant Selection for the Kingston Road Corridor and Specialty Retailing Node Intensification Study Council Decision 1. That the proposal submitted by SvN Architects + Planners Inc., in association with AECOM, and 360 Collective, dated August 1, 2017, to undertake an Intensification Study for the Kingston Road Corridor and Specialty Retailing Node, as Phase 2 of the South Pickering Intensification Study in the amount of $211,078.34 (including HST) be accepted, utilizing the City funding identified for this project in the 5 5 G«, DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers approved 2017 Current Budget for the City Development Department, Consulting and Professional, Phases 2 & 3 South Pickering Intensification Study (Account 2611.2392.0000); 2. That the total gross project cost of $248,075.00 (HST included), including the RFP amount and contingency costs, and the total net project cost of $223,399.00 (inclusive of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost as follows: a) The sum of $60,318.00 as provided for in the 2017 Current Budget Planning & Design to be funded from property taxes; b) The sum of $163,081.00 as provided for in the 2017 Current Budget Planning & Design to be funded by a transfer from the Development Charges Reserve Fund — Growth Studies; That the appropriate City of Pickering staff be authorized to enter into any agreements to give effect hereto; and 5. That the City Clerk forward a copy of Report Number PLN 16-17 to the Region of Durham. Resolution #354/17 Moved by Councillor Pickles Seconded by Councillor Cumming That Report 2017-07 of the Planning & Development Committee meeting held on September 5, 2017, be adopted. Carried (VIII) New and Unfinished Business 1. Chief Administrative Officer, Report. CAO 03-17 Bid for Amazon — Investment Attraction and Job Creation Discussion ensued regarding the lack of support and facilities to sustain our changing population, the lack of employment available for the City's residents, and that nearby airports will reach capacity in the coming years. Resolution #355/17 6 6 czy DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers Moved by Councillor Brenner, save and except Recommendation 6 of the report Seconded by Councillor Cumming 1. That Report CAO 03-17 detailing the City's interest in submitting the Pickering Innovation Corridor as a candidate for Amazon's second North American Headquarters be endorsed, and; 2. That staff be directed to work with the Region of Durham's Economic Development Department for the submission of appropriate application information for Amazon's RFP; 3. That Council request that the Federal and Provincial Governments provide financial incentives including land, corporate tax exemptions, education property tax exemption to attract multinational prospects like Amazon, and to compete with other Canadian and American senior level government economic incentives; 4. That Council request VIA Rail Canada and Metrolinx to move forward with identifying, planning and implementing high frequency rail service on the CP Havelock rail corridor, which in turn will help attract key investment to the Pickering Innovation Corridor and the Federal Pickering Lands site; and that the appropriate Environmental Assessment (EA) process for high frequency rail service on the CP Havelock rail corridor commence no later than September 30, 2018; 5. That the Federal Government be advised that the City of Pickering supports the development of an airport in Pickering, subject to the results identified in the Aviation Sector Analysis — Pickering Airport Study and the appropriate Environmental Assessments; and 6. That a copy of this report be forwarded to the Federal Minister of Transport Canada, Federal Minister of Innovation, Science and Economic Development, Office of the Premier of Ontario, Provincial Minister of Economic Development and Growth, Provincial Minister of Infrastructure Ontario, President and CEO of the Greater Toronto Airports Authority, Chair of the Greater Toronto Airports Authority, VIA Rail Canada, CEO of Metrolinx, CP Rail, the Prime Minister, Region of Durham Boards of Trade, Durham MP's and the Region of Durham. Carried on a Recorded Vote as Follows Yes No Councillor McLean Councillor Pickles Councillor Ashe Councillor Butt 7 7 64 DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers Councillor Brenner Councillor Cumming Mayor Ryan (IX) By-laws 7582/17 Being a by-law to establish Block 78, Plan 40M-2254 and Block 6, Plan 40M- 2597 as public highway. 7583/17 Being a by-law to declare the lands known as Block 29, Plan 40M-2086 surplus to the needs of the Corporation for the purpose of sale to the adjacent owner. Resolution #356/17 Moved by Councillor Ashe Seconded by Councillor Pickles That By-law Nos. 7582/17 through 7583/17 be approved. Carried (X) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #357/17 Moved by Councillor Pickles Seconded by Councillor Butt That Council move In Camera in that the matters to be discussed relate to personal matters about an identifiable individual, and the receiving of advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation. Carried General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. 8 C."y DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers Director, Corporate Services & City Solicitor, Confidential Report CAO 04-17 Land Acquisition and Disposal -Pre-2018 Capital Budget Approval -Pickering Innovation Corridor— Seaton Resolution #358/17 Moved by Councillor McLean Seconded by Councillor Brenner That the recommendations considered at the Closed Meeting of Council be approved. Carried Unanimously on a Recorded Vote b) Advisory Boards and Committees Appointments to Pickering Museum Village Advisory Committee Applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to the Cultural Advisory Committee. Resolution #359/17 Moved by Councillor Brenner Seconded by Councillor McLean That Mary Paula MacDonald be appointed to the Cultural Advisory Committee for a term ending November 30, 2018. Carried (XI) Other Business Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding building new municipal facilities with the potential to achieve zero net energy. (XII) Confirmation By-law By-law Number #7584/17 Councillor McLean, seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of October 10, 2017. Carried 9 9 DICKERING Council Meeting Minutes October 10, 2017 7:00 pm - Council Chambers (XIII) Adjournment Moved by Councillor Butt Seconded by Councillor Pickles That the meeting be adjourned at 9:20 pm. Dated this 10th day of October, 2017. 10 Carried David Ryan, Mayor Debbie Shields City Clerk 10 °v DICKERING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski D. Shields J. Yoshida M. Gadzovski J. Halsall K. Senior K. Cong L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - City Clerk - Deputy Fire Chief - Division Head, Water Resources & Development Services - Manager, Budgets & Internal Audit - Manager, Accounting Services - Senior Financial Analyst — Capital & Debt Management - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. Moved by Councillor Pickles Seconded by Councillor Cumming That the rules of procedure be suspended in order to change the order of business to allow for each delegation to speak to the items as presented, with Report FIN 21-17 as the first order of business and the delegation of the City Clerk to be the final delegation once all reports have been presented. Carried 1 11 DICKERING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner (II) Matters for Consideration 1. Director, Finance & Treasurer, Report FIN 21-17 2017 Year End Audit Paula Jesty, Deloitte LLP, appeared before the Committee to provide an overview of the 2017 Year End Audit. She summarized some highlights of the audit and stated an interim audit was being scheduled for November 20th Recommendation Moved by Mayor Ryan Seconded by Councillor Cumming That the Audit Service Plan as submitted by Deloitte LLP, included in this report, be received for information. Carried 2. Director, Corporate Services & City Solicitor, Report BYL 03-17 9th Annual Toys for Tickets and Food for Fines 2017 Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That parking tickets issued between December 1 through 20, 2017 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 20, 2017; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2 12 Carried a t PICKS RING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 3. Director, Corporate Services & City Solicitor, Report BYL 04-17 Power of Entry By-law Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That the City of Pickering enact the Power of Entry By-law attached to this report. (Attachment No. 1); and 2. That the appropriate. City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Community Services, Report CS 12-17 Licence Agreement -Brougham Parkette -Property PIN 614725-1 Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That the Mayor and Clerk be authorized to execute the Licence Agreement with Transport Canada set out in Attachment 1 to this Report, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3 13 DICKERING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 5. Director, Community Services, Report CS 27-17 Lease Agreement -Glendale Tennis Club Inc. Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glendale Tennis Club Inc. set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Engineering Services, Report ENG 24-17 Pre -2018 Capital Budget Approval Consulting Services for Detailed Design for the Whitevale Master Drainage Plan Implementation Project Lloyd Thomas, Chair, Whitevale Master Drainage Plan, appeared before the Committee in support of Report ENG 24-17. He stated that they had worked with the City of Pickering as well as AECOM and also noted their full support in going forward. Councillor Pickles noted correspondence had just been received from Julie Schembri, President, Whitevale and District Residents' Association indicating their support as well. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council approve the hiring of AECOM Canada Ltd. for the Detailed Design Services for the Whitevale Master Drainage Plan Implementation Project in accordance with Purchasing Policy 10.03(c), as the assignment has a value above $50,000.00 and a competitive process is not being followed, and therefore is subject to additional Council approvals; 4 14 DICKERING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 2. That the fee proposal dated October 16, 2017 submitted by AECOM Canada Ltd. for the Detailed Design Services for the Whitevale Master Drainage Plan Implementation Project in the amount of $298,896.30 (HST included) be accepted; 3. That the total gross project cost of $345,736.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $311,346.00 (net of HST rebate) be accepted; 4. That Council provide pre — 2018 Capital Budget approval of the total net project cost of $311,346.00 to retain the consulting services of AECOM Canada, and for other associated costs; That the Director, Finance & Treasurer be authorized to finance the estimated net project cost of $311,346.00 by a transfer from the Roads & Bridges Reserve Fund; That the funds required for Contract Administration and Field Inspection from AECOM Canada Ltd. as outlined in the proposal, and any required associated costs be included with the cost of construction in the appropriate year and be subject to approval through the future year's Capital Budget process; 7. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7 Director, Finance & Treasurer, Report FIN 20-17 Analysis of the 2017 Property Tax Grant for Low Income Seniors And Low Income Persons with Disabilities Discussion period ensued with staff responding to clarification on the criteria, as some residents were denied. Members also questioned any assistance for those residents who pay rent as well as any participation from the Region of Durham, noting the need for consistency among municipalities. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 5 15 DICKERING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner It is recommended that Report FIN 20-17 of the Director, Finance & Treasurer regarding the 2017 Property Tax Grant for Low Income Seniors and Low Income Persons with Disabilities be received for information. Carried 8. Director, Finance & Treasurer, Report FIN 22-17 Statutory Public Meeting Regarding Proposed 2017 Development Charge By-law and Background Study A public information meeting was held under the Development Charges Act, 1997 for the purpose of informing the public with respect to proposed development charge rates and policies. David Masters, 5230 Old Brock Road, Claremont, appeared before the Committee questioning the need to undertake another Pickering Airport Feasibility Study with respect to an airport, with numerous studies already completed. He questioned whether these costs were legal under the DC Act, indicating the Act only applies to capital works programs, which he felt an airport did not fall under. Discussion ensued with staff providing clarification with respect to the wording for the airport study, noting that "feasibility study" should have read "community engagement". Questions were raised regarding parks development with respect to the 10% statutory deduction. Concerns were noted that there would not be sufficient greenspace for parks with the large increase in anticipated development. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report FIN 22-17 of the Director, Finance & Treasurer be received; 2. That Council receive for information the City of Pickering — Development Charges Background Study prepared by Watson & Associates Economists ,Ltd. dated October 5, 2017; 3. That all written submissions made at the November 6th Public Meeting or received in writing from the public by November 17th be referred to staff and to Watson & Associates Economists Ltd. for consideration in preparation of the final Development Charge recommendations and By-law for Council's consideration on December 11th; and, 6 16 f�f DICKERING Executive Committee Meeting Minutes Monday, November 6, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 4. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. Carried (III) Delegations Debbie Shields, City Clerk Re: Bill 68 — Modernizing Ontario's Municipal Act, 2017 Debbie Shields, City Clerk, appeared before the Committee and through the aid of a power point presentation, provided an update with respect to the amendments to 'Bill 68, which will affect the Procedural By-law, identifying the amendments taking place for 2018 as follows: ® New definition of a meeting ® New closed meeting exceptions • Electronic participation in Council meetings ® Appointment of an Alternate Member to upper tier Council for temporary replacement Ms. Shields provided a brief explanation of each, as well as the potential advantages and perceived challenges. She noted some of the wording is vague with respect to appointing an alternate member to an upper tier Council for temporary replacement, and noted that the Region of Durham would be preparing a report which would provide more information on how this process would work. She also noted that staff would be reviewing electronic participation further regarding what technology would be required the costs to implement and a procedure to be included in the Procedural By-law and would update Council at a later date. In closing, she stated that additional amendments would be coming forward for 2019 and staff would update Council at that time. (IV) Other Business 1) Councillor Pickles questioned the timeframe for the completion of the Palmer Bridge reconstruction, and whether any provisions were made for the delays in order to compensate for the extended completion date. Adjournment The meeting adjourned at 3:08 pm. 7 17 DICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor C. Rose - Chief Planner J. Brooks - Manager, Policy & Geomatics N. Surti - Manager, Development Review & Urban Design L. Harker - Deputy Clerk D. Jacobs - Principal Planner — Policy K. Power - Principal Planner - Policy D. Wylie - Principal Planner, Development Review L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Butt, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 18 0,1 DICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers: Information Report No. 09-17 Official Plan Amendment Application OPA 17-002/P Zoning By-law Amendment Application A 02/17 2388116 Ontario Inc. Part of Lot 5, and Lots 8, 9, 10, 11 and 12, Plan M-89 (1280, 1288, 1290, 1292 and 1294 Wharf Street, and 607 Annland Street) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. D. Wylie, Principal Planner, Development Review, appeared before the Committee, and through the aid of a power point presentation, provided an outline of the proposed application. She noted the application is proposing an 8 storey condominium apartment building consisting of 118 dwelling units with an overall height of 27.5 metres. She also provided an overview of public comments received to date. John McDermott, McDermott & Associates Limited, appeared before the Committee representing the applicant, in support of the application. He noted that the re- development of the Wharf Street properties would not contribute to urban sprawl or adversely impact the economic base, and that it would assist in creating a sustainable and complete community. He also stated that they had looked at the Natural Heritage features, assessments and guidelines and had determined no negative impacts. He stated that it meets the transit density targets within the Provincial guidelines, as well as long term planning studies conducted. David Steele, 988 Timmins Garden, Pickering, appeared before the Committee on behalf of the Pickering West Shore Community Association, to outline a number of strong objections with regards to the proposed development. He outlined them as follows; • More appropriate in a location where high density already exists; ® Substantial investments have been made in the construction of Progress Frenchman's Bay Park, nautical themed streetscape and waterfront along Annland Street and Liverpool Road, Millennium Square, Beachfront Park and related parking facilities; ® 9 Million in investments by the Federal and Provincial Governments in the safe harbor entrance to Frenchman's Bay; ® Ensure the continued marina uses; 2 19 4o&/ DICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor. Butt • Appropriateness of intensification in waterfront places; • Must be sensitive to the natural environment. In closing, Mr. Steele stated that residential development should only be allowed here if the applicant can demonstrate how marina uses and the economic viability of the Nautical Village will be maintained. Gary Peck, 591 Liverpool Road, Pickering, appeared before the Committee in opposition to the application, noting that the Liverpool Road Waterfront Development guidelines are being ignored. He stated that this proposal does not protect the character of the historic village, and does not meet the defined criteria, noting buildings south of Annland Street should be limited to three.storeys. He questioned what would happen with the Port Restaurant if the applicant is successful, whether it would fall below the minimum area requirements for a marina. He also noted concerns for a loss of boat storage, marine fuel, seasonal boat slips and other amenities associated with a marina. He also noted concerns with respect to height restrictions and how this would impact air traffic. He stated there were a number of errors and inconsistencies with the traffic impact study, noting the studies should be conducted during the busiest summer months. He felt the applicant should commission an evacuation study as well. Kevin Tate, 1278 Commerce Street, Pickering, appeared before the Committee in opposition to the application, stating concerns with respect to parking and safety. He stated that a number of residents had moved here in order to avoid over -crowding. He also noted the development should be limited to 3 storeys with a minimum of 2 parking spaces per unit, with visitor parking taken into consideration as well, and that the number of residents opposed to this development should be recognized. Tammy Mackey, 1278 Commerce Street, Pickering, appeared before the Committee in opposition to the application, stating that the 8 storey development does not respect the street pattern and is out of character with the existing area. She felt it would negatively impact the current amenities, and does not allow sufficient greenspace, and noted concerns for tree preservation. She also noted her concerns with respect to privacy, safety, parking, volume of traffic and noise. Lynn Dunning, 853 Fairview Avenue, Pickering, appeared before the Committee in opposition to the application, noting her disagreement with larger homes on small properties and concems over property values. She also questioned what would happen once the school property gets built up and the increase in traffic. Terry Allen, 1280 Commerce Street, Pickering, appeared before the Committee in opposition to the application, stating this was a bad location for this development, noting 3 20 PICKER Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt the creation of a waterfront task force in 1999, where millions had been spent on developing the nautical village. He also stated the density was too high. Sylvain Trepanier, 822 Douglas Avenue, Pickering, appeared before the Committee in opposition to the application, stating that while he is not opposed to development, he felt the traffic study should have taken into consideration resident's routes, and been expanded beyond Liverpool Road. He also noted the development did not fit into the existing character, and that the area should be kept low density. Jeff O'Donnell, tM-1295 Wharf Street, Pickering, appeared before the Committee in opposition to the application, noting Frenchman's Bay is a Provincially significant wetland and should be protected. He stated that all levels of government had spent millions protecting the Bay, and that some marina uses have already been lost. He felt this application would set a bad precedent and felt that marina use should be a priority. He also noted concerns with respect to evacuation procedures and a lack of parking, as residents would use the Port Restaurant parking, which is already filled to capacity, and worsen the parking issues in the area. He felt there should be 2 parking spaces for each unit with .5 for visitor parking per unit. He also stated this development would drastically reduce the enjoyment of their homes and negatively impact their quality of life. Jacqueline Smart, 829 Fairview Avenue, Pickering, appeared before the Committee in opposition to the application, stating her objection to the fact that this application has gone before the Ontario Municipal Board prior to receiving all public comments. Cleveland Gervais, 1309 Wharf Street, Pickering, appeared before the Committee in opposition to the application, noting his agreement with respect to parking concerns, and also noting the lack of dedicated bike lanes. He also questioned why such a high population was allowed in Pickering within the 3 km zone of a nuclear power plant. Anthony Timperio, 853 Fairview Avenue, Pickering, appeared before the Committee in opposition to the application, noting concerns for the number of cars, questioning what would happen once the school property is developed and traffic increases. Jill Adams, 1285 Commerce Street, Pickering, appeared before the Committee in opposition to the application and requested a copy of Mr. McDermott's presentation. Thomas Dalzell, 1285 Commerce Street, Pickering, appeared before the Committee in opposition to the application, stating that consideration should be given to the fact that this area benefits all of Pickering. He also noted concerns over the location for vehicle access. 4 21 PICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt Sedat Asimi, 661 Front Street, Pickering, appeared before the Committee in opposition to the application, stating he was in agreement with previous concerns, and questioned what will happen once digging begins. He noted he resides across the street and stated concerns over disruption of the water table. Terry Allen returned to question where the lay down area for construction would be located. He stated this development would require building materials, construction trailer, equipment and questioned where this would this be located. He stated this development could not be built on this footprint, and that it would completely disrupt the entire neighbourhood for many years. Ning Zhao, 1204 Monica Cook Place, Pickering, appeared before the Committee in opposition to the application, stating she is involved with Dragon Boating at the Bay and noted concerns over parking. Frank, a Pickering resident, appeared before the Committee in opposition to the application. Gwyneth Dalzell, 1285 Commerce Street, Pickering, appeared before the Committee in opposition to the application, noting she felt this would alter the community in a way that would make it unrecognizable, stating that youth are concerned with the direction the City is taking, and that they should ensure a place for youth in the community. Cleveland Gervais returned to state concerns with respect to groundwater, given the proximity to Frenchman's Bay which is below groundwater level. Paul Demczak, 655 Annland Street, Pickering, appeared before the Committee in opposition to the application, noting his agreement with respect to the concerns noted by previous delegates, stating he felt this development is making no effort to integrate into the built form of the surrounding community, and felt the developer needs better design. David Wallace, 681 Pleasant Street, Pickering, appeared before the Committee in opposition to the application. Barry Farquharson, 675 Front Road, Pickering, appeared before the Committee in opposition to the application, questioning the timing of next application on the agenda dealing with height restrictions. A discussion period ensued with respect to the main areas of concerns noted by residents which were identified as parking, density, urban design, shadowing, water table and construction plans. Comments were also noted with respect to the perception 5 22 DICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm -Council Chambers Chair: Councillor Butt residents had at the October public meeting held by the developer. Also questioned were growth targets, the timeframes involved with respect to this going before the OMB prior to the completion of public consultations. Members also questioned how this proposal would support marine use. Staff were requested to look into addressing what the intent was with respect to the marine use designation and the nautical village during the 2006 discussions, ensure what criteria went into the planning, interpretation of "waterfront place", incorporate the pending studies and how they could impact this proposal, as well as previous studies underway. Staff were also requested to clarify parking ratios and traffic studies. The Committee took a ten minute recess and reconvened at 9:15 pm 2. Information Report No. 10-17 Draft Plan of Subdivision Application SP -2017-04 Draft Plan of Condominium Application CP -2017-02 Zoning By-law Amendment Application A 07/17 Madison Brock Limited Part of Lot 19, Concession 3; Parts 2,3,4 and 5, 40R-26764 Part 40, 40R-6934; and Part 2, 40R-29605 (2480 and 2510 Brock Road) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. D. Wylie, appeared before the Committee and through the aid of a power point presentation, provided an outline of the proposed application, noting that no public comments had been received to date. Jennifer Mastry, KLM Planning, appeared before the Committee on behalf of the applicant, in support of the application. She noted she was in attendance to answer any questions raised. No members of the public appeared in support of or in opposition to the application. Discussion ensued with Members seeking clarification on the location of the sales site, number of parking spaces, sidewalk location and whether the School. Board was aware of the proposal. 3. Information Report No. 08-17 Zoning By-law Amendment Application A 09/17 City Initiated: Maximum Building Height 6 23 cdro PICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. K. Power appeared before the Committee and through the aid of a power point presentation, outlined the proposed amendments to By-law 2511 in order to regulate the maximum building height in established neighbourhoods that currently do not have regulations. She noted the maximum building height being proposed is 9.0 metres in "R3" and "R4" zones which would incorporate the Rosebank, West Shore and Bay Ridges neighbourhoods. She outlined the notification procedures which were completed, explaining the rationale for the amendments. She also provided an outline of the comments raised at the October 30th open house. David Steele, 988 Timmins Garden, Pickering, was not in attendance for his delegation, but provided a copy of his submission. Paul White, 507 Cliffview Road, Pickering, appeared on behalf of the Fairport Beach Resident's Association, commenting on the various different rooflines. He referred to character studies conducted by Halton Hills, where large home re -builds are taking place in mature neighbourhoods, noting this would be a good example for the City to follow. He stated that 9.0 metres is a good start and noted it should move along as quickly as possible. He also noted that he supports development, but would like to see some controls to allow for staff input. Marie Hardie -Beaudoin, 734 Leaside Street, Pickering, appeared before the Committee, noting that after attending the Open House in October, she discovered that West Shore is covered by By-law 2520 which has a height restriction of 10.5 metres, whereas the amendment to By-law 2511 is proposing 9.0 metres. She felt standardized height restrictions should be implemented to 9.0 metres at grade level, noting they should be built according to existing structures. She also commented on the number of homes being built above grade. She also requested that consideration be given to the environment impacts on the area. Craig Marshall, 714 Simpson Avenue, Pickering, appeared before the Committee to recommend a maximum height of 10.5 metres, and to maintain 2 storey dwellings. He also noted that people want 9 and 10 foot ceilings and also stated that 9.0 metres could have a negative impact by decreasing property values. Paul White returned to state a desire to see a policy or by-law implemented to regulate building height. 7 24 2 f J DICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt Marie Hardie -Beaudoin returned to remind Members of Durham Region's Age -Friendly community plan and requested that Pickering look into the scope of an age -friendly community as well when reviewing by-laws. Jacqueline Smart, 829 Fairview Avenue, Pickering, appeared before the Committee stating that a number of new homes by the Bay were flooded this year, and that homes in the area should not have basements. She stated that builders should do their due diligence when building in areas such as this. Susan Bullock, 669 Pleasant Street, Pickering, appeared before the Committee, stating the maximum height should be 8 or 9.0 metres and noted that some residents plan to stay in their neighbourhood and are not concerned with resale values. Rick Gayford, 916 Cecilia Court, Pickering, appeared before the Committee in support of the 9.0 metre height for all areas, and also in agreement with two storey limits. He also agreed there should not be basements and noted his concerns with shadowing and flooding. He noted this requires careful consideration, as this could be a precedent setting decision. He questioned how it is measured, and felt inspections should be conducted part way through the building process. Thomas Dalzell, 1285 Commerce Street, Pickering, appeared before the Committee noting his concerns for property values with the change in height restrictions. He noted this is a unique area of homes and felt the 9.0 metre restriction would not protect the area. He also noted concerns for diminished views. Paul Demczak, 655 Annland Street, Pickering, appeared before the Committee, noting that Oakville had updated their Official Plan policies and zoning by-laws similar to what this report is proposing in order to mitigate monster homes, and saw mixed results, noting that residents want higher ceilings. He also recommended that Council implement an interim control by-law at 10 —10.5 metres until such time as the character study has been completed. Terry Alien, 1280 Commerce Street, Pickering, appeared before the Committee noting there seems to be some confusion on where the height is measured from. A discussion period ensued with Members seeking clarification on how the height is measured and the term "interim control by-law". Staff noted the objective is to get controls in areas where they currently do not exist. (III) Part "B" Planning & Development Reports 8 25 G1 DICKERING Planning & Development Committee Meeting Minutes Monday, November 6, 2017 7:00 pm - Council Chambers Chair: Councillor Butt 1. Director, City Development & CBO, Report PLN 17-17 Official Plan Amendment Application OPA 15-004/P Amendment 27 to the Pickering Official Plan Informational Revision 22 to the Pickering Official Plan City Initiated Official Plan review: The Environmental and Countryside Carolyn Molinari, CM Planning Inc., appeared before the Committee on behalf of Fourteen Estates to request a modification to the definition of "landscape industry" within Amendment 27 of the Pickering Official Plan's to allow for an increase in size and to allow for a retail business. Staff were requested to follow up with the applicant prior to•the next Council meeting. Recommendation Moved by Councillor McLean Seconded by Mayor Ryan 1. That the Region of Durham be advised that Pickering Council concurs with the proposed modifications to Amendment 27 to the Pickering Official Plan, as set out in Appendix I to Report PLN 17-17; That Council approve the modifications to Informational Revision 22 to the Pickering Official Plan, arising from related modifications to Amendment 27, as set out in Appendix II to Report PLN 17-17; 3. That the Region of Durham be requested to defer the identification of a portion of the significant wetlands and a portion of the significant woodlot on the lands located west of Church Street and north of Bayly Street, on Schedules I (Sheet 1), IIIA, IIIB and IIIC to Amendment 27, as identified on Attachments #1 to #4 to Report PLN 17-17, to allow for further discussion between the landowner, the Ministry of Natural Resources and Forestry, the Toronto and Region Conservation Authority, the Region of Durham, and the City of Pickering; and 4. That a copy of Report PLN 17-17 and Council's Resolution be forwarded to Ministry of Natural Resources and Forestry, the Toronto and Region Conservation Authority, the Region of Durham, Triple Properties, and Geranium Corporation. (IV) Adjournment The meeting adjourned at 10:35 pm. 26 9 Carried ty DICKERING November 13, 2017 Presentations 1. Ben Freeman, Executive Director Canadian Food Truck Festivals Re: Cheque Presentation to SickKids Foundation 27 DICKERING Delegations 1. Lorraine Sunstrum-Mann Grandview Childrens Centre Re: Update on Capital Build 2. Peter Rodrigues Re: Recorded Voting November 13, 2017 28 CGS �f DICKERING November 13, 2017 Correspondence Pages 1. Corr. 62-17 John Henry, Mayor City of Oshawa 50 Centre Street South Oshawa, ON L1 H 3Z7 Motion to Endorse 30-33 Correspondence received from John Henry, Mayor, City of Oshawa, seeking Council support to maintain on-going Canadian Border services at the Oshawa Executive Airport. 29 OSHAWA ONTARIO, CANADA MAYOR JOHN HENRY URGENT September 27, 2017 ` ORIGINAL TO:- COPYTO: CORR. FILE AKE APR. ACTION itc> O El;'C\--C-7:1:;;-:) The Honorable Ralph Goodale Minister of Public Safety and Emergency Preparedness House of Commons Ottawa, Ontario K1A 0A6 ralph.goodale@parl.gc.ca OFFICE OF THE MAYOR CiTY OF OSHAWA 50 CENTRE STREET SOUTH OSHAWA, ONTARIO L1 H 3Z7 TELEPHONE (905) 436-5674 FAX (905) 436-3884 E-MAIL rnavor(o)oshawa.ca Re: Proposed Removal of Canadian Border Services Agency (CBSA) Services from the Oshawa Executive Airport Dear Minister Goodale: On behalf of Oshawa City Council, I am requesting that the recent decision made by the Canadian Border Services Agency to remove its commercial and personal entry processing services and close its offices at the Oshawa Executive Airport on September 29, 2017 be rescinded. This office provides not only service to the Airport but to thirteen sufferance warehouses, including the Federal Port Authority at the Oshawa Harbour. Oshawa learned about CBSA's decision without adequate notice and no consultation with the City, or the Airport. The impact of this decision is extensive and costly. We understand there was virtually no discussion with .the Oshawa Executive Airport Manager, airport users or business stakeholders within the region. We respectfully ask that a meeting take place at the earliest possible date, between the Ministry, City, CBSA officials and interested area municipalities so we can discuss the continuation of these services which impact the economic growth and prosperity of our local and regional communities. The Oshawa Executive Airport and Federal Port Authority at the Oshawa harbour are key transportation and economic assets for the City of Oshawa and the eastern GTA. They strengthen the ability of Canadian companies to undertake international business and act as a crucial component of our competitive t2 30 -2 - advantage. The Oshawa.Executive Airport is an active member of the Southern Ontario Airport Network (SOAN) with a key role of relieving corporate aircraft traffic congestion from Toronto Pearson Airport. The removal of service and closure of the offices will have a significant negative impact with respect to: • Increasing the costs of companies using the services , increasing the time it takes to process their customer's orders, and diminishing their ability to retain and compete for new business • Meeting the goals, objectives and growth targets as set out in the Oshawa Executive Airport Business Plan, particularly with the planned closure of the Buttonville Airport • Jeopardizing the millions of dollars that the City, Nav Canada and the private sector are investing in a new runway, a. new control tower and new private hangars A long term and strategic approach toward maintaining and enhancing air transportation infrastructure is needed. The immediate first step must be keeping the CBSA offices open at the Airport and the existing services in place. I would then urge that we meet as soon as possible to find a positive resolution to this issue. I have attached a motion approved by Oshawa City Council during a council meeting held on September 25, 2017.. I look forward to hearing from you. Yours truly, Mayor, City of Oshawa Att'd: Oshawa City Council Motion of September 25, 2017 Cc: John Ossowski, President, CBSA Tina Namiesniowski, Executive Vice President, CBSA Laurefie Doxey, Director — Outports and Postal Operations District, CBSA 31 Oshawa City Council Motion Approved at the September 25, 2017 Council Meeting Whereas, the Canadian Border Services Agency (C.B.S.A.) notified the Airport Manager of the Oshawa Executive Airport on September 14, 2017 that it would be closing its office at the Airport on September 29, 2017 (approximately 2 weeks' notice) and proposing to provide its commercial and personal entry processing services (customs and immigration) from its Billy Bishop Airport and Mississauga offices; and, Whereas, there was no consultation with stakeholders, including the City of Oshawa as the owner of the Airport, that we were aware of before the decision was made to close the C.B.S.A. office ; and, Whereas the use of the Oshawa Executive Airport will continue to increase as set out in the Airport Business Plan particularly with the planned closure of the Buttonville Airport; and, Whereas the City, Nav Canada and the private sector are investing millions of dollars in a new runway, a new control tower and new private hangars to facilitate economic growth; and, Whereas, the reduced level of service from the C.B.S.A. will increase the costs of companies needing the service, and diminish their competitive business position within the industry; and, Whereas, Oshawa, the Region and other Durham municipalities promote the Oshawa Executive Airport's ability to serve international business as a key transportation asset that is a crucial component of our competitive advantage and, Whereas the Oshawa Executive Airport is a member of the Southern Ontario Airport Network (S.O.A.N.) with a key role of relieving corporate aircraft traffic congestion from Toronto Pearson Airport and the C.B.S.A. office is essential for the Airport to fulfill its role within S.O.A.N.; and, Whereas the C.B.S.A. services offered at the Airport must continue since they are an important part of assisting in economic growth and job creation and business retention for this region; Therefore be it resolved. that: 1. City Council request the Honourable Minister Ralph Goodale and the Canadian Border Services Agency to rescind the decision to close the Canadian Border Services Agency offices at Oshawa Executive Airport on September 29, 2017; and, 32 2. The Mayor and City Manager lead the efforts to ensure the services of Canadian Border Services Agency are continued to be provided at the Oshawa Executive Airport to facilitate economic growth in the region and to correspond with the. Federal government and other stakeholders as needed; and, 3. The Regional Municipality of Durham, its lower -tier municipalities, Chambers of Commerce in the Region, Durham M.P.'s and M.P.P.'s be informed of the Canadian Border Services Agency decision to close the office at the Airport and of this direction of Oshawa Council and that they be requested to support the need to provide on-going Canadian Border services at the Oshawa Executive Airport; and, . 4. That a copy of this motion be sent to UNIFOR and General Motors of Canada. 33 PICKE RING November 13, 2017 Committee Reports a) Report EC 2017-09 of the Executive Committee Executive Pages 1. Director, Finance & Treasurer, Report FIN 21-17 1-16 2017 Year End Audit Recommendation That the Audit Service Plan as submitted by Deloitte LLP, included in this report, be received for information. 2. Director, Corporate Services & City Solicitor, Report BYL 03-17 17-18 9th Annual Toys for Tickets and Food for Fines 2017 Recommendation 1. That parking tickets issued between December 1 through 20, 2017 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 20, 2017; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, Corporate Services & City Solicitor, Report BYL 04-17 19-24 Power of Entry By-law Recommendation That the City of Pickering enact the Power of Entry By-law attached to this report. (Attachment No. 1); and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 12-17 Licence Agreement -Brougham Parkette -Property PIN 614725-1 Recommendation 25-35 34 1. That the Mayor and Clerk be authorized to execute the Licence Agreement with Transport Canada set out in Attachment 1 to this Report, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Director, Community Services, Report CS 27-17 Lease Agreement -Glendale Tennis Club Inc. Recommendation 36-48 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glertdale Tennis Club Inc. set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 24-17 49-54 Pre -2018 Capital Budget Approval Consulting Services for Detailed Design for the Whitevale Master Drainage Plan Implementation Project Recommendation 1. That Council approve the hiring of AECOM Canada Ltd. for the Detailed Design Services for the Whitevale Master Drainage Plan Implementation Project in accordance with Purchasing Policy 10.03(c), as the assignment has a value above $50,000.00 and a competitive process is not being followed, and therefore is subject to additional Council approvals; 2. That the fee proposal dated October 16, 2017 submitted by AECOM Canada Ltd. for the Detailed Design Services for the Whitevale Master Drainage Plan Implementation Project in the amount of $298,896.30 (HST included) be accepted; 3. That the total gross project cost of $345,736.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $311,346.00 (net of HST rebate) be accepted; 4. That Council provide pre — 2018 Capital Budget approval of the total net project cost of $311,346.00 to retain the consulting services of AECOM Canada, and for other associated costs; 35 5. That the Director, Finance & Treasurer be authorized to finance the estimated net project cost of $311,346.00 by a transfer from the Roads & Bridges Reserve Fund; 6. That the funds required for Contract Administration and Field Inspection from AECOM Canada Ltd. as outlined in the proposal, and any required associated costs be included with the cost of construction in the appropriate year and be subject to approval through the future year's Capital Budget process; 7 That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Finance & Treasurer, Report FIN 20-17 Analysis of the 2017 Property Tax Grant for Low Income Seniors And Low Income Persons with Disabilities Recommendation 55-59 It is recommended that Report FIN 20-17 of the Director, Finance & Treasurer regarding the 2017 Property Tax Grant for Low Income Seniors and Low Income Persons with Disabilities be received for information. 8. Director, Finance &Treasurer, Report FIN 22-17 60-217 Statutory Public Meeting Regarding Proposed 2017 Development Charge 'By-law and Background Study Recommendation 1. That Report FIN 22-17 of the Director, Finance & Treasurer be received; 2. That Council receive for information the City of Pickering — Development Charges Background Study prepared by Watson & Associates Economists Ltd. dated October 5, 2017; 3. That all written submissions made at the November 6th Public Meeting or received in writing from the public by November 17th be referred to staff and to Watson & Associates Economists Ltd. for consideration in preparation of the final Development Charge recommendations and By- law for Council's consideration on December 11th; and, 4. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. 36 DICKERING November 13, 2017 Committee Reports b) Report PD 2017-08 of the Planning & Development Committee Pages 1 Director, City Development, Report PLN 17-17 43-82 Official Plan Amendment Application OPA 15-004/P Amendment 27 to the Pickering Official Plan Informational Revision 22 to the Pickering Official Plan City Initiated Official Plan Review: The Environment and Countryside Recommendation 1. That the Region of Durham be advised that Pickering Council concurs with the proposed modifications to Amendment 27 to the Pickering Official Plan, as set out in Appendix I to Report PLN 17-17; 2. That Council approve the modifications to Informational Revision 22 to the Pickering Official Plan, arising from related modifications to Amendment 27, as set out in Appendix II to Report PLN 17-17; 3. That the Region of Durham be requested to defer the identification of a portion of the significant wetlands and a portion of the significant woodlot on the lands located west of Church Street and north of Bayly Street, on Schedules I (Sheet 1), IIIA, IIIB and IIIC to Amendment 27, as identified on Attachments #1 to 1t'l to Report PLN 17-17, to allow for further discussion between the landowner, the Ministry of Natural Resources and Forestry, the Toronto and Region Conservation Authority, the Region of Durham, and the City of Pickering; and 4. That a copy of Report PLN 17-17 and Council's Resolution be forwarded to Ministry of Natural Resources and Forestry, the Toronto and Region Conservation Authority, the Region of Durham, Triple Properties, and Geranium Corporation. 37 city aF DICKERING November 13, 2017 New and Unfinished Business Pages 1. Director, Community Services, Report CS 29-17 Consulting Services for the Reconstruction of the Conservation Building at Pickering Museum Village -Request for Proposal No. RFP -11-2017 Recommendation 39-47 1. That Proposal No. RFP -11-2017 submitted by The Ventin Group in the amount of $100,005.00 (HST included) be accepted; 2. That the total gross project cost of $150,855.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $135,850.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $135,850.00 as follows: a) The sum of $90,000.00 as provided for in the 2016 Capital Budget Museum from the Provincial Grant: Investing in Ontario; b) The balance of $45,850.00 from property taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report CLK 06-17 48-50 Request for Proposal — Ward Boundary Review -No. RFP -10-2017 Recommendation 1. That Report CLK 06-17 regarding a Ward Boundary Review, be received; 2. That Proposal No. RFP -10-2017 submitted by Watson & Associates Economists Ltd., in the amount of $53,030 (HST extra) to conduct a Ward Boundary Review be accepted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 38 DICKERING Report to Council Report Number: CS 29-17 Date: November 13, 2017 From: Marisa Carpino Director, Community Services Subject: Consulting Services for the Reconstruction of the Conservation Building at Pickering Museum Village - Request for Proposal No. RFP -11-2017 File: A-1440 Recommendation: 1. That Proposal No. RFP -11-2017 submitted by The Ventin Group in the amount of $100,005.00 (HST included) be accepted; 2. That the total gross project cost of $150,855.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $135,850.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $135,850.00 as follows: a) The sum of $90,000.00 as provided for in the 2016 Capital Budget Museum from the Provincial Grant: Investing in Ontario; b) The balance of $45,850.00 from property taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report: Executive Summary: The City is planning to partially demolish and reconstruct the existing Steam Barn on the lower site of Pickering Museum Village in order to upgrade and re -purpose it as the site's new Conservation Building. The existing building consists of an unheated and uninsulated metal roof and cladding on wood post and timber construction. The roof and cladding are at the end of their serviceable life. Consulting services are required to determine the extent of the existing structure that can be retained and to complete design and construction documents for its reconstruction. The approved 2016 Capital Budget includes funding for the project of which the selection of the design consulting team is the first step. The project's 2018 construction timetable is based on having the design completed by early 2018. Five consultants attended an optional site visit held on September 29, 2017. Three proponents submitted proposals to Request for Proposal No. RFP -11-2017 for Consulting Services for the Reconstruction of the Conservation Building at Pickering Museum Village, which closed on October 17, 2017. 39 Report CS 29-17 November 13, 2017 Subject: Consulting Services for the Reconstruction of the Page 2 Conservation Building at Pickering Museum Village The proposal submitted by The Ventin Group in the amount of $100,005.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $150,855.00 and the total net project cost is estimated at $135,850.00 (net of HST rebate). Financial Implications: 1. Proposal Amount Proposal No. RFP -11-2017 HST (13%) Total Gross Project Cost $88,500.00 11,505.00 $100,005.00 2. Estimated Project Costing Summary Proposal No. RFP -11-2017 Testing and Investigation Contingency Total Cost HST (13%) Total Gross Project Costs HST Rebate (11.24%) Total Net Project Costs $88,500.00 15,000.00 30,000.00 $133,500.00 17,355.00 $150,855.00 (15,005.00) $135,850.00 Approved Source of Funds 2016 Capital Budget — Museum Account Code 5744.1603.6230 Source of Funds Invest in Ontario Grant 2017 Property Taxes Budget $90,000.00 0.00 Total Funds $90,000.00 Required $90,000.00 45,850.00 $135,850.00 Project Cost under (over) approved funds by ($45,850.00) The approach of reusing existing materials (posts, beams, etc.) during the reconstruction, brings some uncertainty as to what the consultants actually determine can be reused. The uncertainty results in a larger contingency than normal; which brings this project over -budget by 50% or approximately $45,850.00 This entire contingency provision may not be required. Also the original budget was prepared in 2015 (for the 2016 budget), so we have experienced some inflation to the project design cost. 40 Report CS 29-17 November 13, 2017 Subject: Consulting Services for the Reconstruction of the Page 3 Conservation Building at Pickering Museum Village In accordance with Section 11.04 of the City's Financial Control Policy, over expenditure exceeding 10% of the approved capital expenditures shall require the approval of the Treasurer, the Chief Administrative Officer, and Council. Council approval is being sought at this time for the additional funds required. The Treasurer has concurred that the over -expenditures will be funded from property taxes. If the contingency is not required, the funds will be returned to source. Proposal No. RFP -11-2017 includes the scope of work necessary for architectural and engineering services that are required to design and produce working drawings sufficient to obtain a building permit, and provide contract administration services during the construction phase of the work. A large contingency has been carried to allow for any additional work that may be required if investigations show that the existing structure cannot be re -used as proposed. Discussion: The existing Steam Barn at Pickering Museum Village was constructed in the. late 1970s, shortly after the Museum relocated to its current site from its previous location in Brougham. Additions were added for workshop spaces on the south side of the main structure in 2007 and 2008. The original building is approximately 100 feet long by 60 feet wide and of wood post and timber column construction with prefinished sheet metal cladding. Wood trusses support a sheet metal roof. The floor is a concrete slab on grade. The interior is uninsulated and unheated. Minimal lighting is provided by translucent fiberglass panels on the north face and high bay industrial fixtures. The building is currently monitored by a security alarm, but has no water supply or septic system. The building currently houses many of the heritage larger vehicles and pieces of equipment, including steam -powered engines and other machinery. Indoor storage protects these artefacts from direct exposure to the elements, but they remain vulnerable to large fluctuations in temperature and humidity, pests, and other factors that negatively impact efforts to conserve them. Limited available storagespace, compared to the size of the existing collection and other materials currently stored across the Museum, has been a persistent and growing issue. Museum staff have been working diligently to update their collection inventory and de -accession redundant items, or those without provenance to the City's history. Reconstruction of the Conservation Building is intended to upgrade the existing facility while retaining as much of the existing structure as possible, including both existing workshop additions. RFP -11-2017 was issued to request proposal for architectural and engineering consulting services to undertake the required investigations and prepare design and construction documents suitable for tender early next year, with an anticipated construction start date of May 2018. 41 Report CS 29-17 November 13, 2017 Subject: Consulting Services for the Reconstruction of the Page 4 Conservation Building at Pickering Museum Village The following tasks and requirements have been included in the scope of work: • Assess existing building electrical, mechanical and structural systems to determine potential for re -use; • Replace existing building shell with insulated assembly, re -using existing components to fullest possible extent; • Provided dedicated lunch room, office, large artefact conservation workspace and washroom(s), including relocation of the main entrance to the north face of the building (facing the rest of the village); • Provision of permanent potable water and septic systems; • Provision of HVAC system capable of maintaining class B (tempered) air, including dedicated fume hood for conservation; • Modifications to existing electrical system; • Exterior access wood storage to allow for disposal of existing trailer; • Upgrade existing life safety systems to meet current code requirements; • Upgrade existing security system, including the provision of cameras; • Replace existing racking storage system; and • Rough -in for future rooftop solar. Funding of $90,000 was approved in the 2016 Capital Budget for the design of the Conservation Barn Reconstruction project. A separate budget of $900,000 was approved for reconstruction, subject to securing grant funding for at least half of this value. In 2017, the City secured $450,000 in Federal grant funding from the Canada Cultural Spaces Fund, to be allocated toward construction costs. Design work will need to commence immediately in order to achieve the target construction start date in May 2018. Provided this start date can be met, construction is estimated to be complete by the end of 2018. Request for Proposal No. RFP -11-2017 was issued on September 22, 2017 and closed on October 17, 2017. Three proponents submitted proposals to provide the City with Architectural and Engineering Design Services for this project and were evaluated. The Ventin Group was the highest ranking proponent. The City's Health & Safety. Regulations Form has been executed and received by the City. The Certificate of Insurance is deemed acceptable to Manager, Budgets & Internal Audit. In conjunction with the foregoing approvals, staff have reviewed the previous work experience of The Ventin Group, the references provided and the proposal is deemed acceptable. Upon careful examination of all proposals and relevant documents received, the Community Services Department recommends the acceptance of Proposal No. RFP -11-2017 submitted by The Ventin Group in the amount of $100,005.00 (HST included) and that the total net project cost of $135,850.00 be approved. 42 Report CS 29-17 November 13, 2017 Subject: Consulting Services for the Reconstruction of the Page 5 Conservation Building at Pickering Museum Village Attachments: 1. Supply & Services Memorandum dated October 26, 2017 2. Supply & Services Memorandum dated October 19, 2017 Prepared By: Vince Plou Manager, Facilities Capital Projects Br!,. Divilion Head, Operations Vera A. Felgemacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services MC:vp Approved/Endorsed By: Marisa Carpin •, MA Director, Community Services Stan Karwowski, CPA, CMA, MBA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council 1 Adae Tony Prevedel, P.Eng. Chief Administrative Officer 5, Zot 7 43 HME DICKERING J: # CS Qq -11 Memo To: Marisa Carpino October 26, 2017 Director, Community Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Administrative Assistant, Community Services Supervisor, Supply & Services Subject: Proposal No. RFP -11-2017 Consulting Services for the Reconstruction of the Conservation Building at the PMV Closing Date: October 17, 2017 - File: F-5300-001 Further to earlier memo dated October 19, 2017, three proposals proceeded to Stage II evaluation. The Evaluation Committee, consisting of City Staff from Community Services conducted independent evaluations of the proposals. A summary of average scores is completed and a copy is attached. In accordance with Item 2.5 Stage IV — Ranking and Contract Negotiations, all scores from Stage II and Stage III have been added together, the proponents have been ranked based on their total scores, and may be selected to attend an interview in Stage IV. The Evaluation Committee has confirmed that the Stage V - Interview, will not be required. The Ventin Group is the highest ranking proponent in the amount of $88,500.00 plus HST. The highest ranking proponent may be selected for contract negotiations. Please advise if this is required. A budget of $90,000.00 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with part B. Material Disclosures, Item 1, as a pre -condition of award, the selected proponent — The Ventin Group - will be required to provide the following documents for review. Please advise if we are to proceed with this task. (a) A copy of the City's Health and Safety Policy form currently dated and signed; and (b) The City's certificate of insurance or approved alternative form shall be completed by the Proponent's agent, broker or insurer. 44 In accordance with Purchasing Policy Item 10.04, where written proposals are obtained by the Manager in accordance with procedures set out in Section 06 and funds are available in the approved budget: (c) An award over $50,000 is subject to the additional approval of Council. Please include the following items in your Report to Council 1. if Items (a) and noted above is acceptable to the Co-ordinator, Health & Safety or designate, if required; 2. if Item (b) is acceptable to the Manager, Budgets & Internal Audit; 3. any past work experience with the highest ranking proponent The Ventin Group including work location; 4. the appropriate account number(s) to which this work is to be charged; 5. the budget amount(s) assigned thereto; 6. Treasurer's confirmation of funding; 7. related departmental approvals; and 8. related comments specific to the project. Upon receiving Council's approval, an approved "on-line" requisition will be required to proceed, Do not disclose any information to enquiries during this time. The Proponents will be advised of the outcome in due course. If yQQ'u require further information, please feel free to contact me or a member of Supply & Se ices. VAFIrr attachments Request for Proposal No. RFP -11-2017 Consulting Services for Reconstruction of the Conservation Building at the Pickering Museum Village Page 2 of 2 45 PICKERING ATTACHMENT# 02 TO REPORT# CS a' I4 Memo To: Marisa Carpino October 19, 2017 Director, Community Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Administrative Assistant, Community Services Supervisor, Supply & Services Subject: Proposal No. RFP -11-2017 Consulting Services for the Reconstruction of the Conservation Building at the Pickering Museum Village Closing Date: October 17, 2017 File: F-5300-001 Terms of Reference for RFP -11-2017 Consulting Services for the Reconstruction of the Conservation Building at the Pickering Museum Village was advertised on the City's website. Four companies have submitted a proposal. Stage 1— Mandatory Submission Requirements — determines which submissions satisfy all the mandatory submission requirements and provides Respondents the opportunity to rectify deficiencies. One submission was returned unopened in accordance with the Purchasing Policy, Section 23.02, Item #1 Late bid. Three proposals proceeded to Stage 11— Evaluation. Proposals are attached for evaluation along with the evaluation criteria included in the RFP document. Each member of the evaluation committee shall independently review and score the submissions on the basis of the rated criteria outlined in Terms of Reference, Part 2, Item D — Rated Criteria and sign the evaluation form. Attachments: 1. Stage I — Evaluation of Submission Requirements 2. Evaluation Form 3. Copy of the Terms of Reference 4. Pricing Evaluation 5. Copy of the proposals received Evaluation committee members shall forward the completed evaluation forms to Ray Rodrigues. In accordance with Purchasing Procedures 14.02 Item 17, committee members' scores for each Respondent will be totaled to establish an average score. A summary of average scores will be prepared by Supply & Services for review and discussion at a meeting set up for the evaluation committee, if required. Please direct all enquiries to Supply & Services. Respondents will be advised of the outcome when the contract has been awarded. Ifni©u require further information, please contact me, or a member of Supply & Services. VAF 4 %' ttachme is (4) Consulting Services for the Reconstruction of the Conservation Building at the Pickering Museum Village RFP -11-2017 Stage 1 — Evaluation of Mandatory Requirements Stage I will consist of a review to determine which proposals satisfy all of the mandatory submission requirements. Proposals failing to satisfy the mandatory submission requirements as of the submission date will be provided an opportunity to rectify any deficiencies. Proposals failing to satisfy the mandatory requirements as of the rectification date will be excluded from further consideration. Those submissions that satisfy the mandatory requirements will proceed to Stage 11. Proposals are to include the following mandatory requirements: A. Submission Form (Appendix B); B. Addendums Acknowledged; C. Pricing Form (Appendix C) D. Reference Form (Appendix E) Company Item A Item B Item C Item D Aecom Canada Architects Inc. -/ Z Lynch + Comisso Archtecture + Light / VI/ \,/ ',/ The Ventin Group V -/ V V/ 47 PICKER1 Nci Report to Council Report Number: CLK 06-17 Date: November 13, 2017 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Request for Proposal — Ward Boundary Review - No. RFP -10-2017 - File: A-2000 Recommendation: 1. That Report CLK 06-17 regarding a Ward Boundary Review, be received; 2. That Proposal No. RFP -10-2017 submitted by Watson & Associates Economists Ltd., in the amount of $53,030 (HST extra) to conduct a Ward Boundary Review be accepted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: On September 26, 2017, the City of Pickering issued an RFP for a Ward Boundary Review. Request for Proposal No. RFP -10-2017 was posted on the City's website and two proposals were received by the closing date and time. Watson & Associates Economists Ltd., is the top ranked proponent. Financial Implications: In June 2016, Council approved Report CLK 03-16, which provided for $60,000 to be placed in the 2017 Current Budget for a Ward Boundary Review. Discussion: On June 27, 2016, Council approved Report CLK 03-16, which directed the City Clerk to commence a Ward Boundary Review to be completed before the 2022 Municipal Election. On September 26, 2017, RFP -10-2017 was issued, and two proposals were received. An Evaluation Committee consisting of Clerks staff met on October 23, 2017 and each Committee member evaluated the proposals based on the rated criteria. A combined average score for each proposal was determined of the evaluationprocess and the top ranked proponent is Watson & Associates Economists Ltd., in association with Dr. Robert J. Williams. References provided by Watson & Associates Economists Ltd., have been checked and are deemed acceptable. The signed Health & Safety Regulation Form is received and on file. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit and is deemed acceptable. Upon careful examination of all proposals and relevant documents received, the Legislative Services Division recommends the acceptance of Proposal RFP -10-2017 submitted by Watson & Associates Economists Ltd., in the amount of $53,030 (HST extra). 48 Report CLK 06-17 December 4, 2017 Subject: Ward Boundary Review Page 2 Attachments: 1. Supply & Services Memorandum dated October 25, 2017.. Prepared By: Lisa Harker, MPA Deputy Clerk Ap roved/Endorsed By: Vera A. Felgemacher CSCMP, CPPO, CPPB, CPM, CMM 111 Manager, Supply& Services A•pr•ved/Endorsed By: Paul Direc rate Services & City Solicitor Approved/Endorsed By: Debbie Shields City Clerk Approved/Endorsed By: Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer i7(2)-. I zor7 CORP0227-07/01 revised 49 czy,‘ DICKERING Memo To: Paul Bigioni Director, Corporate Services & City Solicitor From: Vera A. Felgemacher Manager, Supply & Services Copy: Legal & Legislative Services Assistant Supervisor, Supply& Services Subject: Proposal No. RFP -10-2017 Ward Boundary Review Closing Date: October 10, 2017 - File: F-5300-001 October 25, 2017 OCT t52017 cm? SOUClTOP - CITY OF PICKER NG Further to earlier memo dated October 10, 2017, 2 proposals proceeded to Stage II evaluation. The Evaluation Committee, consisting of City Staff from Corporate Services conducted independent evaluations of the proposals. A summary of average scores is completed and a copy is attached. In accordance with Item 2.5 Stage IV — Ranking and Contract Negotiations, all scores from Stage II and Stage III have been added together and the proponents have been ranked based on their total scores. Watson & Associates Economists is the highest ranking proponent in the amount of $53,030.00 plus HST. The highest ranking proponent may be selected for contract negotiations. Please advise if this is required. A budget of $60,000 was provided to Supply & Services for this procurement. In accordance with Section B Material Disclosures, Item 1, as a pre -condition of award, the selected proponent — Watson & Associates Economists will be required to provide the following documents for review. Please advise if we are to proceed with this task. (a) A copy of the City's Health and Safety Policy form currently dated and signed; and ,(b) The City's certificate of insurance or approved alternative form shall be completed by the Proponent's agent, broker or insurer. In accordance with Purchasing Policy Item 10.04, where written proposals are obtained by the Manager in accordance with procedures set out in Section 06 and funds are available in the approved budget: (c) An award over $50,000 is subject to the additional approval of Council. 50 DICKERING Notice of Motion a) Sustainable Seaton Municipal Facilities Moved by Councillor Brenner Seconded by Councillor McLean November 13, 2017 Whereas the City of Pickering is a leader in sustainability; Whereas the City of Pickering is working with community partners/business/ government to create and build Seaton to the highest standards as a centre of sustainable excellence; Whereas Solera Sustainable Energies Company has been working with the City of Pickering and builders in an effort to construct homes that are solar ready, energy storage ready and EV charging ready; Whereas the 2017 City of Pickering Development Charges Background Study has identified the need for various capital/facilities projects to address increased growth in Seaton; Now therefore be it resolved that all future municipal facilities to be built in Seaton include systems complete with a rooftop solar array in place, with EV charging in place and with energy storage. b) Community Grant for Royal Canadian Legion Branch 483 (Claremont) Accessibility Project Moved by Councillor Butt Seconded by Councillor Pickles Whereas: Royal Canadian Legion Branch 483 (Claremont) and community volunteers have been fundraising to make the Legion accessible to persons with accessibility needs; Whereas: The current washrooms, steps, and entrance at the Legion are not accessible; Whereas: The City of Pickering has recently issued a building permit to the Legion for the construction of an accessible washroom. The cost of this project is coming from community fundraising. The project is under construction. The City permit fee of $135 was applied. 51 Whereas: The Legion is expecting to proceed with the installation of a lift at the front interior two storey steps to make it accessible. The cost of the project is being covered by community funding and a federal grant. A further City permit and fee may apply; Whereas: The City of Pickering provided a grant of $3,000 in 2017 for the removal of stairs and construction of a ramp at the front entrance; Whereas: The volunteers have identified that the front entrance of the Legion requires accessible automatic doors which are not included in the federal grant or covered by community funding. The cost of the automatic door openers is estimated at $1,500. There may be ancillary additional components of the total project such as fire prevention/safety that may be needed but not included in the existing grants/funds raised; Now Therefore as these projects are community driven and involve fundraising initiatives to make the Legion accessible and recognizing that our veterans who answered the call of service and duty and were put in harm's way to protect the freedoms that we enjoy as Canadians today and acknowledging that these veterans who answered the call may now avail themselves of the accessible features and functions that will be constructed for the Legion and that the planned expenditures meet the City's objective to have accessible facilities in the City for all residents and that Council approve a grant of $2,000 to be funded from the 2017 General Government grants account and these funds be applied to offset the cost of the automatic door openers, City permit fees, and towards any associated accessibility costs such as fire safety. 52 DICKERING By-laws November 13, 2017 7585/17 Being a By-law to regulate the power of entry onto land. [Refer to Executive Agenda pages 21 to 24] 7586/17 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots 18 and 19, Concession 3 and Part of Lots 4,5,7 and 8, Registered Plan 585, City of Pickering (A 01/14; SP -2014-01; CP -2014-01) (By-law attached) OMB Decision - no action required. By-law being assigned a number for record keeping purposes. 53 The Corporation of the City of Pickering By-law No. 7586/17 OMB ORDER No. PL161283 August 3, 2017 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots. 18 and 19, Concession 3 and Part of. Lots 4, 5, 7 and 8, Registered Plan 585, City of Pickering (A 01/14; SP -2014-01; CP -2014-01) Whereas the Council of The Corporation of the City of Pickering received an application to rezone the subject lands being Part of Lots 18 and 19, Concession 3 and Part of Lots 4, 5, 7 and 8, Registered Plan 585, in the City of Pickering to permit the development of a condominium consisting of townhouse, lane townhouse and stacked townhouse units accessed from a private road; And whereas an amendment to By-law 3037, as amended by By-law 6577/05, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedules land 11 Schedules I and II to this By-law with notations and references shown thereon are hereby declared to be part of this By. -law. Area Restricted The provisions of this By-law shall apply to those lands in, Part of Lots 18 and 19, Concession 3 and Part of Lots 4, 5, 7 and 8, Registered Plan 585 in the City of Pickering; designated "MU -29" and "MU -30" on Schedule 1 to this By-law.: General Provisions No building, structure, land or part thereof shall hereafter be used,occupied, erected,' moved or structurally altered except in conformity with the provisions of this By-law. Definitions In this By-law, (1) 'Air Conditioner" means any mechanical equipment which is required for residential domestic use and which must be installed outdoors including central air conditioning units, heat pumps, heat exchange units, emergency generators and other such equipments. 54 By-law No. 7586/17 Page 2 (2) "Amenity Area" means an outdoor area located anywhere on a lot, or the roof of a parking structure, private garage or any other building which includes landscape area, but which may also include areas of decking, decorative paving or other similar surface and includes a balcony, porch or deck and which has direct access from the interior of the dwelling unit. (3) "Balcony" means an attached covered or uncovered platform projecting from the face of an exterior wall, including above a porch, which is only directly accessible from within a building, usually surrounded by a balustrade or railing, and does not have direct exterior access to grade. (4) "Basement" means a portion of a building below the first storey. (5) "Bay, Bow, Box Window" means a window that protrudes from the main wall, usually bowed, canted, polygonal, segmental, semicircular or square sided with window on front face in plan; one or more storeys in height, which may or may not include a foundation; may or may not include a window seat; and may include a door: (6) "Building" means a structure occupying an area greater than 10 square. metres and consisting of any combinationof walls, roof and floor but shall not include a mobile home. (7) (a) "Dwelling means a building or part .of.a building containing one or. more dwelling units, but does not include a mobile home or trailer; (b) "Dwelling, Block Townhouse" means a residential use building containing three or more attached principal dwelling units divided vertically, and where all dwelling units are located on one lot and accessed from a private street, laneway or common condominium aisle; (8) 55 (c) "Dwelling Unit" means a residential unit that: i) consistsof a self-contained set of rooms located in a building or structure; ii) is used or intended for use as a residential premises; iii) contains kitchen and bathroom facilities that are intended for the use of the unit only; and iv) is not a mobile home or any vehicle. (d) "Dwelling, Stacked" means a residential use building of four or fewer storeys in height containing three or more principal dwelling units where the units are divided horizontally and vertically, and in which each dwelling unit has an independent entrance to the interior. "Grade" or "Established Grade means the average elevation of the finished level of the ground adjoining all exterior walls of a building. By-law No. 7586/17 Page 3 (9) "Height" means the vertical distance between the established grade, and in the case of a flat roof, the highest point of the roof surface or parapet wall, or in the case of a mansard roof the deck line, or in the case of a gabled; hip or gambrel roof, the mean height level between eaves and ridge. When the regulation establishes height in storeys, means the number of storeys. The height requirements of this By-law shall not apply to roof top mechanical penthouses. (10) "Lands, Subject" means the lands subject of this by-law. (11) (a) "Lot" means an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot, Corner" means a lot situated at the intersection of two or more streets or upon two parts of the same street having an angle of intersection not exceeding 135 degrees. (c) "Lot, Through" means a lot bounded on opposite sides by a street. (12) "Lane" means a thoroughfare not intended for general traffic circulation that provides means of vehicular access to the rear of a lot where the lot also fronts or flanks onto a street, or where a lot fronts onto public or private open space. The lane may be maintained by a condominiurn corporation as a private road condominium or by a government authority. (13) "Mobile Home" means a prefabricated building that is designed to be made Mobile and is intended to provide permanent residence but does not include any trailer otherwise defined in this By-law. (14) "Parapet Wall" means the portion of an exterior wall extending above the roof. (15) "Parking Lot" means a lot or portion thereof provided for the parking of motor vehicles accessory or incidental to the main use. (16) "Porch" means a roofed deck or portico structure attached to the exterior wall of a building. Abasement may be located under the porch. (17) "Premises" means the whole or part of lands, buildings or structures, or any combination of these. (18) "Primary Entrance Door" means the principal entrance by which the resident enters or exits a dwelling unit. 56 By-law No. 7586/17 Page 4 (19) "Private garage" means an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise. (20) (a) "Storey" means that portion of a building other than a basement, cellar, or attic, included between the surface of any floor, and the surfaceof the floor, roof deck or ridge next above it. (b) "Storey; First" means the storey with its floor closest to grade and having its ceiling more than 1.8 metres above grade. (21) (a) "Street" means a public highway but does not include a lane. Where a 0.3 metre reserve abuts a street, or where a daylight triangle abuts a street, for the purposes of determining setbacks the street shall be deemed to include the 0.3 metre reserve and/or the daylight triangle, however, nothing herein shall be interpreted as granting a public right of access over the 0.3 metre reserve or an assumption of the 0.3 metre reserve as a public highway for maintenance purposes under the Municipal Act. (b) "Street Line" means the dividing line between a lot and a street. (c) "Street, Private" means: i) a right-of-way or roadway that is used by vehicles and is maintained by a condominium corporation; ii) a private road condominium, which. provides access to individual freehold lots; iii) a roadway maintained by a corporation to provide vehicular and pedestrian access to parking lots and individual retail/commercial units; iv) a private right-of-way over private property, that affords access to Tots abutting a private road; but is not maintained by a public body and is not lane. (22) "Structure" means anything that is erected, built or constructed of parts joined together with a fixed location on the ground, or attached to something having a fixed location in or on the ground and shall include buildings, walls or any sign, but does not include fences below six feet in height or inground swimming pools. (23) "Water Meter Building" means a building or structure that contains devices supplied by the Region of Durham which measures the quality of water delivered to "a property. 57 By-law No. 7586/17 Page 5 Provisions (1) Uses Permitted ("MU -29" and "MU -30" Zones) (a) No person shall within the lands zoned "MU -29" on Schedule I to this By-law,, use any lot or erect, alter, or use any building•or structure for any purpose except the following: (i) Dwelling, Stacked (ii) Dwelling, Block Townhouse (b) No person shall within the lands zoned "MU -30" on Schedule I to this By-law, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) Dwelling, Stacked (2) Zone Requirements ("MU -29" and "MU -30" Zones) No person shall within the lands zoned "MU -29" and "MU -30" on Schedule I to this By-law, use any lot or erect, alter, or use any building except in accordance with the following provisions: (a) Building Location and Setbacks: (i) No building or part ofa building, .or structure shall be erected outside of the building envelope as illustrated on Schedule 11 attached hereto; (ii) No building or portion of a building or structure shall be erected unless a minimum of 60 percent of the length of the build -to -zone along the Brock Road frontage, and a minimum of 60 percent of the length of the build -to -zone along the Street `A' frontage, as illustrated on Schedule II attached hereto, contains a building or part of a building; (iii) Minimum separation between buildings: 3.0 metres; (b) Minimum and Maximum Number of Dwelling Units for Parcels A, B and C identified on Schedule Hof this By-law: (i) Parcel A A. Minimum Number of Dwelling Units 31 B. Maximum Number of Dwelling Units 142 58 By-law No. 7586/17 Page 6 (ii) Parcels B A. Minimum Number of Dwelling Units 35 B. Maximum Number of Dwelling Units 161 Parcel C A. Minimum .Number of Dwelling Units 28 B. Maximum Number of Dwelling Units 131 (c) Building Height (maximum):. 13.0 metres (d) Parking Requirements (minimum): (1)� Block Townhouse Dwelling: (ii) Stacked Dwelling: 2.0 parking spaces per dwelling unit .plus 0.2 of a parking space per dwelling unit for visitors 2:0 parking spaces .per dwelling unit plus 0.2 of a parking space per dwelling unit for visitors (e) Driveway Width (maximum): (i) Block Townhouse Dwelling: 3.7 metres (f) Garage. Requirements: (i) Block Townhouse Dwelling: Minimum 1.private garage per unit attached to the main building, the vehicular entrance of which shall be located a minimum of 6 metres from the private street that provides vehicle access to the private garage. (ii) Stacked Dwelling: Any vehicular entrance for an enclosed private garage shall be located a minimum of 6 metres from the private street that provides vehicle access to the private garage. 59 By-law No. 7586/17 Page 7 (3) (g) Interior Garage Size (minimum): (1) Block Townhouse Dwelling: : A private garage shall have a minimum width of 2.9 metres and a minimum depth of 6.0 metres; however, the width may include 1 interior step and the depth may include 2 interior steps. (iii) Stacked Dwelling: Each parking space within a private garage for stacked dwelling units shall have a minimum width of 2.7 metres and a minimum depth of 6.0 metres; however, the width may include 1 interior step and the depth may include 2 interior steps. Special Provisions ("MU -29 and "MU -30" Zones) (a) Despite Section 5.(2)(a)(i) of this By-law, architectural projections including balconies, covered porches, platforms and awnings, window sills, chimney breasts, fireplaces, belt courses, cornices, pilasters, eaves, eave troughs and other similar architectural features may project outside the building envelope identified on Schedule U of this By-law, to a maximum of 2.5 metres from the main wall of the building, and uncovered steps may project outside the required building envelope to the lot line. (b) The minimum pavement width for private street shall be 6.5 metres. (c) Air conditioners shall not be located any closer than 0.6 metres to the building envelope_ and shall not be located on any easement in favour of the City.. (d) Amenity Area (minimum) - 5.0 square metres per dwelling unit (e) Private Parks:. (1) Parcel A - minimum total area shall be 100 square metres (ii) Parcel B — minimum total area shall be 1,000 square metres (iii) Parcel C - not applicable 60 By-law No. 7586/17 Page 8 (f) Despite the provisions of Section 5.6 of By-law 3037, as amended,. the requirement for the frontage on a public street shall be satisfied by establishing frontage on a private street. Despite provision 5.(1)(a) and 5.(2) of this By-law, a water meter building required by the Region of Durham for the purpose of measuring the quantity of water delivered shall be exempt from the "MU -29" and "MU -30" zone use provisions and zone requirements. (g) (h) Clauses 5.19.2(a), 5.19.2(b), 5.19.2(e), 5.19.2(f), 5.19.2(g), and 5.19.2(k) of By-law 3037, as amended, shall not apply. Restrictions on the Parking and Storage of Vehicles No person shall use any lot for the parking or storage of vehicles except in accordance with the following provisions:: (1) Number of Vehicles: A maximum of 4 vehicles, only 1 of which may be a trailer, are permitted to park on a driveway: (2) Size of Vehicles: (a) for those vehicles parked on any lot, the maximum permissible height is 2.6 metres, and the maximum permissible length is 6.7 metres; (b) notwithstanding Section (a) above, 1 vehicle parked on a driveway in a side yard or rear yard can be of a size up to a maximum permissible height of 3.5 metres, and a maximum permissible length of 8.0 metres; and (c) height is measured from the established grade immediately beside the vehicle up to the vehicle's highest point, which excludes lights, antennas and other such. items ancillary to the vehicle's body.. Location of Vehicles: No part of any front yard except a driveway is to be used for the parking or storage of -vehicles and no vehicle is to encroach onto any road allowance. (3) (4) Inoperative Vehicles: The parking or storage of an inoperative vehicle is not permitted on any lot unless it is entirely within a fully enclosed building or structure. (5) 61 Construction Vehicles: The parking or storage of a construction vehicle or a commercial vehicle is not permitted., unless itis entirely within a fully enclosed building or structure. By-law No. 7586/17 Page 9 (6.) Oversize Vehicles: A vehicle that exceeds the maximum permissible vehicle size provisions of Section 7.(2), is permitted to park temporarily on a lot for the sole purpose of delivering to, servicing or constructing the premises on that lot. Model Homes (1) A maximum of 2 blocks, together with not fewer than 2 parking spaces per Model Home; may constructed on the lands zoned "MU -29" and "MU -30" as set out in Schedule .I attached to this By-law. (2) For the purpose of this By-law, "Model Home" shall mean a dwelling unit which is not used for residential purpose, but which is used exclusively for sales, display and marketing purposes pursuant to an agreement with the City of Pickering. Bylaw 3037 By-law 3037, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedules I and 11 to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3037, as amended. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. 62 J. LOT 2 PLAN 585 — L— W LLI (n r— LOT 3 PLAN 585 126.3m 0 MU -29 127.4 LOT 6 PLAN 585 DERSAN/ STREET U 0 m Q 2 \ I �/Z A IR DA K CHASE 25.Dm 169.5m 11111 - II 11 I I 1 1 1 (n w BYFORD STREET w z n w BLVD 1(n/ 1� __-_ Q z` ---- I I III 1 I I I 0 I I MISTHOL DRIVE WILLLIA vi / SCHEDULE I TO BY-LAW 7586/17 APPROVED BY THE ONTARIO MUNICIPAL BOARD FINAL DECISION ISSUED AUGUST 3, 2017 63 40M-2437 LOT 2 PLAN 585 L._ LOT 3 PLAN 585 W W F- () 3.0 3.om PARCEL B S.Um- t.m ,Q - LOT 6 PLAN 585 / PARCEL C / 3.0m 5.0 ;" LOT. 10 PLAN 585 DERSAN, STREET U O m (n 1 1) n r1\ u J O Y ir) O d m ` Z A IR NDA K C IASE PARCEL A 1 1 c 1 1 In Zj BYFORS STREET z 0 (n I, 1111 --I-1-I-1-I- - 111 11111 w 2 w KALMAR 0 1 BLVD WLLLIA vi J \ / MISTHOL DRIVE 40M-2437 • BUILD TO ZONE BUILDING. ENVELOPE SCHEDULE II TO BY-LAW 7586/17 APPROVED BY THE ONTARIO MUNICIPAL BOARD FINAL DECISION ISSUED AUGUST 3, 2017 64