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HomeMy WebLinkAboutSeptember 5, 2017 C4 ° Executive Committee PICKERING Meeting Minutes Tuesday,,September 5, 2017 2:00 pm Council Chambers Chair: Councillor.Cumming • • Present: Mayor Ryan Councillors:, - K. Ashe • M. Brenner . S. Butt • I. Cumming B. McLean D. Pickles • Also Present: T. Prevedel - Chief Administrative Officer K. Bentley . - Director, City Development & Chief Building Official P. Bigioni • - Director, Corporate Services & City Solicitor M. Carpino - Director, Community Services J. Hagg ' Fire Chief S. Karwowski - Director, Finance & Treasurer C. Rose - Chief Planner M. Gadzovski - Division Head, Water Resources &'Development Services D. Shields - City Clerk D. Quaife - Manager, Information Technology K. Thompson - Manager, By-law Services N. Emery " - Coordinator, Traffic Operations L. Roberts • - Committee.Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Andrew Parker 'We Own It" Andrew Parker appeared before the Committee to provide an overview of the 'We Own It" campaign, an initiative which began in September, 2016 and is being brought across Ontario to bring support for public services and assets. Mr. Parker provided handouts, 1 czy ° Executive Committee P1CKERINGMeeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming noting they were present to provide a draft motion for consideration and support from the City of Pickering. Andrea Gordon appeared before the Committee to provide a brief history of the campaign, which originated in the UK to preserve their rail service. She indicated they had been present at the AMO conference and noted they would be happy to work with the City to gain support for their motion. A question and answer period ensued with Members questioning which municipalities have seen or adopted their motion, and what their next steps were. The delegations indicated they would be happy to come back in the future, noting some municipalities were close to endorsements, and noted they would provide Members with a list. (II) Matters for Consideration 1. Director, Corporate Services & City Solicitor, Report BYL 02-17 Update on Regulating Transportation Network Companies Discussion ensued with staff responding to questions raised,regarding the incorporation of Airbnb's, ride sharing consultation, and how our controls will level the playing field. Members also questioned whether Uber or the individual drivers would be responsible, and whether any penalties were in place for failure to register drivers. Discussion continued pertaining to the set number of cabs in Pickering, and whether there would be an increase in the ratio with Uber as well as an increase in applications for plates. Members also sought clarification on enforcement, and whether the City has a database of all complaints registered for future reference should any action be required. It was noted that the main purpose of the report was to incorporate regulations to ensure safe, clean options for the residents of Pickering and to provide a more level playing field in the transportation industry . Recommendation Moved by Councillor Pickles Seconded by Councillor Brenner . 1. That this report be received for information purposes; 2. That staff be authorized to schedule a public and industry stakeholder consultation meeting to receive feedback regarding proposed Transportation Network Company regulations; 2 Oly Executive Committee PiCKERING Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 3. That staff develop by-law provisions taking into account feedback from the consultation process and report back to Council at the November 6, 2017 Executive Committee meeting; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Community Services, Report CS 09-17 Municipal Security Services Review A question and answer session ensued with respect to the different levels of security service, the adequacy of the level of service, overlap in security and harmonizing the level of service. Members also sought clarification with regards to contract costs with the implementation of new legislation coming into effect and whether the new increases would be factored in as well as HST. Members also expressed a need for further information with respect to a cost perspective and whether restructuring of the City's by- law department was being considered. They also questioned whether information from area municipalities had been received, and whether the City records any issues that occur within the City building. Concerns were noted over scheduling which does not allow for all complaints to be addressed on weekends. Members also requested staff provide further information on staffing, clarification of pay grades and skill sets as well as re-classification of current staff prior to the next meeting of Council. It was also requested that cost estimates be brought forward for the 2018 budget. Recommendation Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report CS 09-17 of the Director, Community Services regarding the Municipal Security Services Review be received for information; 2. That Council authorize staff to investigate the feasibility of a municipal Security Risk Assessment and to bring forward appropriate cost estimates during the 2018 budget process; and 3. That the appropriate City of Pickering officials be authorized to take necessary action. Carried 3 046'7)/ Executive Committee P1CKERI G Meeting Minutes 1 Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 3. Director, Engineering Services, Report ENG 16-17 Please Slow Down Campaign A discussion period ensued with Members seeking clarification on whether this was to be a pilot project, replacement costs for signs, and the number of signs allowed per household. It was also requested that any complaints•which had been received by Customer Care in this regard, be made aware of this program. Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles 1. That the City of Pickering adopt a "Please Slow Down Campaign", which allows residents to place a lawn sign in front of their property within the City's road allowance annually from April 1 to November 30, commencing April 1, 2018. 2. That funding be considered through the annual budget process commencing in 2018 for the purchase of"Please Slow Down" lawn signs, which will be given to residents and community groups at no charge, upon request. 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting [Refer to Following Motion] Moved by Mayor Ryan Seconded by Councillor Brenner That Item 1 be amended to read as follows: 1. That the City of Pickering adopt a "Please Slow Down Campaign", which allows residents to place a lawn sign on their property annually from April 1 to November 30, commencing April 1, 2018. Carried The main motion was then Carried as amended. 4 04d ° Executive Committee P 1 C K E R I N G Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 4. Director, Engineering Services, Report ENG 17-17 Amendment to Traffic & Parking By-law 6604/05 Proposed Parking Restrictions, Old Brock Road A brief discussion ensued with Members requesting that the City ensure coordination of events to alleviate any parking concerns. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address on-street parking concerns on both sides of Old Brock Road in front of Pickering Fire Station #4 — Claremont. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Engineering Services, Report ENG 19-17 Frenchman's Bay Ratepayers Memorial Park Reconstruction -Tender No. T-12-2017 Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Tender No. T-12-2017 as submitted by Gray's Landscaping & Snow Removal Inc. in the total tendered amount of $272,349.44 (HST included) be accepted; 2. That the total gross project cost of$366,760.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $330,279.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $330,279.00 as follows: 5 g � Executive Committee PICKERINGMeeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming a) The sum of$275,000.00 as approved in the 2017 Parks Capital Budget to be funded from Third Party Contributions account 7501.0103.0000; b) The additional sum of$55,279.00 to be funded by a transfer from the Parkland Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this.report. Carried 6. Director, Engineering Services, Report ENG 20-17 Glengrove Park Reconstruction Tender No. T-11-2017 Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Tender No. T-11-2017 as submitted by Loc Pave Construction Ltd. in the total tendered amount of $262,120.45 (HST included) be accepted; 2. That the total gross project cost of$335,274.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $301,925.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $301,925.00 as follows: a) The sum of$250,000.00 as approved in the 2017 Parks Capital Budget be increased by $28,210.00 to be funded by a transfer from the Parkland Reserve Fund; b) The additional sum of$23,715.00 be funded by a transfer from the Third Party Contributions Reserve Fund for Tree Compensation; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6 edy ey Executive Committee P1CKE R1 NG Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 7. Director, Engineering Services, Report ENG 21-17 Consulting and Professional Services for the Detailed Design for Maintenance and Retrofit of Abbott Crescent Pond (Stormwater Management Facility) Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the fee proposal submitted by The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in the amount of$145,199.35 (HST included) be accepted; 3. That Council authorize the Mayor and City Clerk to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement, on such terms satisfactory to the Director, Engineering Services and any other necessary documentation, including the necessary by-law to permit the City of Pickering to enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement; 4. That the total gross project cost of$175,709.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $158,231.00 (net of HST rebate) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of$158,231.00 as follows: a) The sum of $77,747.00 to be funded from the Clean Water and Wastewater Fund (CWWF), federal contribution; b) The sum of $38,873.00 to be funded from the Clean Water and Wastewater Fund, provincial contribution; c) The sum of $41 ,611.00 to be funded from property taxes; and 7 fo Executive Committee PiCKERING • Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 6. That the appropriate officials of the City of Pickering be authorized'.to:take the necessary actions as indicated in this report. Carried • 8. Director, Finance & Treasurer, Report FIN 18-17 • Tender/Contract Approval -Approvals During.Council Recess 2017 . • - Discussion ensued with respect to the timing of parks projects in the summer months, prior to school beginning. Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Report FIN 18-17 of the Director, Finance.&Treasurer regarding tender and contract approvals be received; 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Council's recess being: RFP-4-2017 Integrated Transportation Master Plan; T-13-2017 City Hall Accessibility Upgrades at the Pickering Civic Complex; Q-40=2017 Supply and Delivery. of Two Multi-Purpose Tractors; and 3. That the.appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Finance & Treasurer, Report FIN 19-17 Section 357/358 of the Municipal Act'—Adjustment to Taxes Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles 1 . That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357/358 of the Municipal Acf,'2001 be approved; and • 8: 047 °6 Executive Committee P 1 C KE R N G Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10. Director, Corporate Services & City Solicitor, Report IT 01-17 Ricoh Print Management Proposal and Purchase of Print Management Software Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report IT-01-17, regarding the proposal of Ricoh Canada for multi-function devices and printers for a period of five years, from October 1, 2017 to • September 30, 2022, based on the terms of Standing Agreement VOR OSS- 00457979 - Managed Print Services from the Ministry of Government and Consumer Services of the Province of Ontario, be received; 2. That the proposal by Ricoh Canada be accepted; 3. That Council authorize staff to execute a Lease Agreement with Ricoh Canada in accordance with the proposal and on terms satisfactory to the Director, Corporate Services & City Solicitor; 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11. Director, City Development & CBO, Report PLN 14-17 Revised By-law for the Registration of Two-Dwelling Unit Properties Discussion ensued with clarification being provided that this report was simply to bring City by-laws into compliance with Provincial legislation. Recommendation Moved by Councillor Butt Seconded by Mayor Ryan 9 • a Executive Committee PICKERING Meeting Minutes Tuesday, September 5, 2017, . 2:00 pm Council Chambers Chair: Councillor Cumming. That Council repeal and replace By-law 6399/04 with a revised By-law to provide for the Registration of Two-Dwelling Unit Properties in the City of Pickering. Carried • 12. Director, Corporate Services & City Solicitor, Report CLK 05-1.7 2018 Committee and.Council.Meeting Schedule • • . Recommendation • Moved by Councillor Brenner Seconded by Mayor Ryan , That the 2018.Standing Committee and Council Meeting Schedule included as Attachment 1 to this report,S be approved. • Carried • (III) Other Business 1. Councillor Pickles inquired about the tender for paving the northern roads. Staff indicated there were delays due to problems with the existing road allowance, and it was requested that area residentsbe advised accordingly. 2. Councillor McLean,requested that staff look into additional options for parking at the bottom of Liverpool Road. • (IV) Adjournment The meeting adjourned at 3:34 pm. • • • • 10