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HomeMy WebLinkAboutJune 12, 2017' Il Council Meeting Minutes, June 12; 2017 7:00 pm - Council Chambers it Present: I Deputy Mayor McLean Councillors: K. Ashe +t M. Brenner: S. Butt I. Cumming : J D. Pickles, Absent: Mayor Ryan P Also Present: I� T. Prevedel Chief Administrative Officer K. Bentley - Director, City Development & CBO 1. P. Bigioni. - Director, Corporate Services & City Solicitor . vM. Carpino --D irector, Community Services R. Holbom Director, Engineering Services 1k S. Karwowski - Director, Finance & Treasurer C..Rose - Chief Planner B. Duffield Division Head, Operations " K. Senior Manager, Accounting Services : L. Harker - Deputy Clerk D. Wylie - Principal Planner, Development Review F. Jadoon. - Senior Advisor, Investment Attraction 11 V. Plouffe - Supervisor, Facilities Operations L. Roberts - Committee Coordinator (1) Invocation Deputy Mayor McLean called the meeting to order and led Council in the saying ,of the Invocation. (II). Disclosure of Interest Il There were no disclosures of interest noted. (III) Adoption of Minutes Resolution # 307117 . a{ Counctes il Meeting Minu PICKERING.- June 1.2, 2017, 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor Pickles Council Meeting -Minutes, May 15, 2017 Executive Committee Minutes, June 5,, 2017 S' dial.ln Camera Council Meeting Minutes, June 5, 2017 Special Council Meeting Minutes; June `5, 2017 Planning & Development Committee Minutes, June 5, 2017 Carried (IV) Delegations ., Paula Jesty, Deloitte LLP appeared before Council to provide an overview of the 2016 Year End Audit.. She highlighted areas of internal controls, indicating there was nothing of significance to report: She also noted the audit risks were common in all audits. She noted she was available'to repond to any questions raised. Resolution #308/17 Moved by Councillor Pickles Seconded by Councillor Brenner That the rules of procedure be suspended in order to hear -Report FIN 15-17 as the next item. Carried on : 2/3 Majority 1: Director, Finance & Treasurer,. Report FIN 15-17 2016 Year End Audit Resolution #309/17 . Moved by Councillor Pickles Seconded by Councillor Brenner 1 That the Report, to Council on the 2016 audit as submitted by Deloitte LLP (Deloitte) be' received for information; and 2. That the 2016 draftAudited Consolidated Financial Statements for the City of Pickering be approved. Carried Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers 2. Rose Rockbrune, Board Member, appeared before Council, stating that representatives had appeared before Council late in 2015 to seek input, and were now returning to provide an overview of the finalized Plan. Brad Carter, Manager of Strategic Planning (Acting), appeared before Council to present the 2017-2019 Business Plan for the Durham Region Police Service. He outlined how the details of the plan came together, which included conducting surveys, including the public as well as the business community, and conducting interviews, holding focus groups as well as attending community events. He also provided an overview of the strategic goals and objectives, noting a focus on customer service. A brief discussion ensued with Members inquiring about their mandate as well as the frequency for reporting requirements. Deputy Mayor McLean invited the delegation to return at a future date and provide an update with respect to body worn cameras. 3. Peter Rodrigues appeared before Council in support of the Notice of Motion regarding Duffin Heights West Parks, noting there is a need for additional parks. Mr. Rodrigues also appeared before Council in opposition to the Notice of Motion regarding the banning of election signs on Regional roads. He stated numerous reasons why he felt the motion should be withdrawn. He stated that if passed, this would inhibit new candidates from running, and would favour incumbents. He stated election signs are an integral part of gaining recognition and voters can be more readily aware of who is running and in which area. He also stated that safety concerns were minor, noting this was a matter of enforcement, and that candidates should be held accountable for non compliance, with fair rules in place across the Region. 4. Nolan Moss, Weston Consulting, appeared before Council in support of Report PLN 11- 17. (V) Committee Reports Report EC 2017-06 of the Executive Committee 1. Director, Corporate Services & City Solicitor, Report BYL 0 1 -17 Discharge of Firearms By-law -Council Resolution No. 215/16 Council Decision 3 Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers 1. That the City of Pickering amend the Discharge of Firearms By-law 247/75 by replacing the existing Schedule "A" map with the Schedule "A" map attached to this report. (Attachment No. 2) 2. That the Director, Corporate Services and City Solicitor and the Director of City Development be directed to review the Schedule "A" map on a bi-annual basis and to make recommendations regarding expansions of the prohibited area as are appropriate to adjust for ongoing residential development. 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS O4-17 Beverley Morgan Community Park -Licence Renewal Agreement Council Decision 1. That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure — Hydro One Networks Inc. for a further five year term, commencing August 1, 2017 and ending on July 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Community Services, Report CS 06-17 Tender for Pickering Recreation Complex Roof Repairs -Tender No. T-7-2017 Council Decision That Tender No. T-7-2017 for the Pickering Recreation Complex Roof Repairs Central Core — Roof Restoration and Partial Replacement project and Pickering Recreation Complex Pool Roof Replacement project be combined as "Pickering Recreation Complex Roof Repairs" project; 2. That Tender No. T-7-2017 submitted by T. Hamilton & Son Roofing Inc. in the amount of $563,870.00 (HST included) be accepted; 10 Cc ° Council Meeting Minutes PICKER�NG June12,2017 7:00 pm - Council Chambers 3. That the total gross project cost of $620,370.00 (HST included), including the amount of the tender, and contingency, and the total net project cost of $558,662.00 (net of HST rebate), be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $558,662.00 as follows: a) the financing source and term for the Pickering Recreation Complex Central Core — Roof Restoration and Partial Replacement project be changed to external debt and for 15 years; b) the sum of $550,000.00 as provided for in the 2017 Facilities Capital Budget, and as amended in 4a) be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years; c) the sum of $8,662.00 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $48,600.00 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 07-17 Request to rename Petticoat Creek Library & Community Centre -George Ashe Library & Community Centre Council Decision 1. That Council approve the request to rename Petticoat Creek Library & Community Centre to George Ashe Library & Community Centre; and, 2.. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 5 Council Meeting Minutes June 12,2017 BICKERING 7:00 pm - Council Chambers 5. Director, Community Services, Report CS 11-17 Don Beer Arena Parking Lot -Licence Renewal Agreement Council Decision 1. That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure — Hydro One Networks Inc. set out in Attachment 1 for a further 5 year term, commencing March 1, 2017 and ending on February 28, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Community Services, Report CS 18-17 Quotation No. Q-17-2017 -Quotation for Pickering Recreation Complex Arena Concession Council Decision That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement set out in Attachment 1 to which Centro Food Services will be permitted to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2017 to April 30, 2020 with two optional 8 month term extensions, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Community Services, Report CS 19-17 Quotation No. Q-18-2017 -Quotation for Operation of the Don Beer Pro Shop Council Decision That the Mayor and Clerk be authorized to execute the Don Beer Arena Pro Shop Licence Agreement set out in Attachment 1 to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop for a 3 year term beginning September 1, 2017 and ending April 30, 2020, with two optional 8 month term extensions, subject to minor revisions acceptable to the 0 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm . Council Chambers Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 8. Director, Community Services, Report CS 20-17 Don Beer Arena Snack Bar Concession -Licence Agreement Renewal Council Decision That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement set out in Attachment 1 that permits the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2017 to April 30, 2020, with the option for a mutually agreed extension of two 8 month terms, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9. Director, Community Services, Report CS 21-17 Movies in the Park -Request to permit Esplanade Park Council Decision That Council authorize staff to issue a permit to Pickfair Family Dental for the use of Esplanade Park on July 5, July 19, August 2, August 16 and August 30, 2017 for the purpose of hosting free Movies in the Park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 10. Director, Engineering Services, Report ENG 12-17 Consulting Services for Sandy Beach Road Reconstruction -Request for Proposal No. RFP-1-2017 Council Decision 7 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 1. That Proposal No. RFP-1-2017, for Consulting Services for Sandy Beach Road Reconstruction; to include the Class Environmental Assessment, Detailed Design and Contract Administration/Field Inspection Services (Montgomery Park Road to Bayly Street) submitted by The Municipal Infrastructure Group Ltd. in the amount of $649,594.06 (HST included) be accepted; 2. That the total gross project cost of $749,558.00 (HST included), including the RFP amount, and associated costs, and the total net project cost of $675,000.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $675,000.00 as follows: a) The sum of $300,000.00 as approved in the 2016 Capital Budget — Development Projects to be financed by an Internal Loan for 10 Years; b) The sum of $337,500.00 as approved in the 2016 Capital Budget — Development Projects to be funded by a transfer from the Development Charges Roads & Related Reserve Fund; c) The additional sum of $37,500.00 to be funded by a transfer from the Accelerated Infrastructure Program Reserve (AIP); and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. Director, Engineering Services, Report ENG 14-17 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Wildwood Crescent Council Decision 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the north and west sides of Wildwood Crescent near Major Oaks Park; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 12. Director, Finance & Treasurer, Report FIN 11-17 2017 Final Tax Due Date for Commercial, Industrial and Multi -Residential Realty Tax Classes FV c� o/ PICKERING Council Decision Council Meeting Minutes. June 12, 2017 7:00 pm . Council Chambers That Report FIN 11-17 of the Director, Finance & Treasurer be received; 2. That the Director, Finance & Treasurer be authorized to issue the final 2017 Tax Bills for Commercial, Industrial and Multi -residential properties with a due date of September 28, 2017; 3. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 13. Director, Finance & Treasurer, Report FIN 12-17 Annual Indexing and Development Charges for City -Wide and Seaton Lands Council Decision That Report FIN 12-17 of the Director, Finance & Treasurer be received; 2. That effective July 1, 2017 as provided for in By-law 7324/13, the Development Charges (the "DCs") referred to in Schedule "C" of that By-law be increased by 3.9 percent; 3. That the DCs that are specific for the Seaton Lands and the additional contributions as specified in Articles 4 through 6 of the Seaton Financial Impacts Agreement dated November 26, 2015 be approved; 4. That effective July 1, 2017 the payments related to 10% Soft Services" as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015 be increased by 3.9 percent; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 14. Director, Finance & Treasurer, Report FIN 13-17 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December 31, 2016 0 DICKERING Council Decision Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers That Report FIN 13-17 of the Director, Finance & Treasurer respecting the Development Charges Reserve Fund be received for information. 15. Director, Finance & Treasurer, Report FIN 14-17 Investment Portfolio Activity for the Year Ended December 31, 2016 Ontario Regulation 438/97 under the Municipal Act, 2001 Council Decision It is recommended that report FIN 14-17 of the Director, Finance & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2016 be received for information. Resolution #310/17 Moved by Councillor Pickles Seconded by Councillor Butt That Report 2017-06 of the Executive Committee meeting held on June 5, 2017 be adopted. Carried b) Report PD 2017-05 of the Planning & Development Committee Director, Corporate Services & City Solicitor, Report LEG 05-17 Cougs (Tillings) Ltd. Plan of Subdivision 40M-2461 -Final Assumption of Plan of Subdivision -Lots 1 to 128, Blocks 129 to 131 and Block 133, Plan 40M-2461 -Parts 2 and 7, 40R-27228 (Zents Drive)/Part 2, 40R-27282 (Winville Road) Council Decision That Scenic Lane Drive, Elmsley Drive, Edgecroft Drive, Teak Mews, Winville Road within Plan 40M-2461 and Zents Drive within Parts 2 and 7, 40R-27228 and Winville Road within Part 2, 40R-27282 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2461, Parts 2 and 7, 40R-27228 and Part 2, 40R-27282, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, 10 C ° Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers save and except for the stormwater management pond obligations as defined in Schedule E; 3. That Cougs (Tillings) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2461, Parts 2 and 7, 40R-27228 and Part 2, 40R-27282, save and except from the stormwater management pond obligations as defined in Schedule E; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, City Development & CBO, Report PLN 11-17 City Initiated Official Plan Amendment Application -Amendment 29 to the Pickering Official Plan Council Decision That Official Plan Amendment Application OPA 17-001/P, initiated by the City of Pickering, to remove the density cap for the City Centre, within Table 6 of the Pickering Official Plan, as set out in Exhibit "A" to Appendix I to Report PLN 11- 17, be approved; and 2. That the Draft By-law to adopt Amendment 29 to the Pickering Official Plan, to remove the density cap for the City Centre, within Table 6 of the Pickering Official Plan, as set out in Appendix I to Report PLN 11-17, be forwarded to Council for enactment. 4. Director, City Development & CBO, Report PLN 12-17 Zoning By-law Amendment Application A 14/11 BanCan Homes Inc. Part of Lot 10, Plan 509, Part 3, 40R-2509 (1954 Valley Farm Road) Council Decision That Zoning By-law Amendment Application A 14/11, submitted by BanCan Homes Inc., to facilitate a residential development consisting of 4 freehold townhouses fronting Valley Farm Road on lands being Part of Lot 10, Plan 509, Part 3, 40R-2509, be endorsed subject to the provisions contained in Appendix I to Report PLN 12-17, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. 11 Counci;l Meeting Minutes PICKERING - Ju`ne�,12;.2017 7:00.pm - Council Chambers Resolution #311/17 _ Moved by Councillor Pickles Seconded by Councillor Butt That Report 2017-05 of the Planning& Development Committee meeting ;held'on-June 5, 2017, be adopted, save and exceptItem No.. 2. ~ Carried 2. Director, City Development & CBO, Report PLN 10-17 " VIA Rail Activities = .-Delivering SustainablelMobility to Canadians Resolution#312/17 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council request VIA. Rail and Metrolinx to move forward with identifying-, planning and implementing a joint:Pickering.GO and VIA Rail station -within -the - Pickering City Centre; 2. That Council support the, efforts of VIA'Rail in investigating the introduction of high frequency rail service in the CN Havelock rail corridor; and 3. _ That a copy of this report,'PLN 10-17,.be forwarded to,VIA Rail, Metrolink, the Provincial and Federal Ministries -of. Transportation,'the Region of.Durham,. and - MP Jennifer O'Connell. Carried Unanimously on a Recorded Vote (VI). New and Unfinished Business J 2. -Director, Community Services, Report CS 22-17 r Quotation No. Q-34-2017 -Quotation for Supply & Delivery` of Various Trucks Resolution #313/17 Moved by Councillor Pickles Seconded" by Councillor Cumming - 12 4 Council Meeting Minutes June12,2017 DICKERING 7:00 pm - Council Chambers 1. That Quotation No. Q-34-2017, submitted by Fraser Auto Group, in the amount of $258,391.46 (HST included) and East Court Ford Lincoln in the amount of $34,475.17 (HST included) be accepted; 2. That the total gross quotation cost of $292,866.63 (HST included) and the total net project cost of $265,567.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $265,567.00 from the Vehicle Replacement Reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. Carried 3. Director, Community Services, Report CS 23-17 Quotation No. Q-43-2017 -Quotation for the Supply and Delivery of Street Sweeper General discussion ensued with Members questioning the life expectancy of street sweepers. They also questioned with the unprecedented expected growth, whether two sweepers would be sufficient, or if the City would be operating at minimal capcity. It was recommended that staff look into acquiring an additional sweeper in the 2018 budget. Resolution #314/17 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Quotation No. Q-43-2017, submitted by Amaco Construction Equipment Inc. in the total amount of $347,730.38 (HST included), be accepted; 2. That the total gross project cost of $347,730.00 (HST included) and the total net project cost of $313,142.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the projects as follows: a) the sum of $250,000.00, as provided for in the 2017 Roads Equipment Capital Budget be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 5 years, at a rate to be determined; 13 0� 4 Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers b) the sum of $63,142.00 to be funded by a transfer from the Vehicle Replacement Reserve; c) the annual repayment charges in the amount of approximately $55,000.00 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Engineering Services, Report ENG 09-17 Timmins Gardens & Boxworth Place Road Reconstruction -Tender No. T-9-2017 Resolution #315/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Tender No. T-9-2017 for Timmins Gardens & Boxworth Place Road Reconstruction as submitted by Blackstone Paving & Construction Ltd. in the total tendered amount of $542,171.18 (HST included) be accepted; 2. That the total gross project cost of $660,212.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $594,541.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $594,541.00 as follows: a) The sum of $198,740.00 as approved in the 2016 Roads Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; 14 Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers b) The sum of $395,801.00 as approved in the 2016 Roads Capital Budget to be funded by a transfer from the Roads & Bridges Reserve Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Engineering Services, Report ENG 13-17 Tender for Palmer Bridge Rehabilitation -Tender No. T-14-2017 Discussion ensued with Members seeking clarification with respect to sidewalks and bike lanes. Members also questioned the timing of the project, as well as traffic patterns in order to determine any potential impact on neighbouring streets. Staff also responded to questions raised with respect to correcting existing deficiencies during this project. Resolution #316/17 Moved by Councillor Ashe Seconded by Councillor Pickles That Tender No. T-14-2017 for Palmer Bridge Rehabilitation as submitted by Bob Hendricksen Construction Ltd. in the total tendered amount of $2,168,321.97 (HST included) be accepted; 2. That the total gross project cost of $2,522,461.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $2,271,554.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $2,271,554.00 as follows: a) the sum of $1,900,000.00 as approved in the 2015 Roads Capital Budget be increased by $371,554.00 to be funded from the York Region Southeast Collector (SEC) Enhancement Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 15 C ° Council Meeting Minutes DICKERING June 12,2017 7:00 pm - Council Chambers 6. Director, Engineering Services, Report ENG 15-17 Request for Additional Funding for Consulting Services -Proposal No. RFP-4-2015 — Palmer Bridge Rehabilitation Resolution #317/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That the additional fee proposal as submitted by AECOM Canada Ltd. in the amount of $114,194.41 (HST included) for the change in scope of work for the Palmer Bridge Rehabilitation detail design, contract administration and field inspection be accepted; 2. That the total revised gross project cost of $372,558.00 (HST included) and the total revised net project cost of $335,500.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total revised net project cost as approved in the 2014 Roads Capital Budget in the amount of $335,500.00 by an additional transfer of $50,500.00 from the York Region Southeast Collector Funding Agreement; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7. Director, City Development & CBO, Report PLN 13-17 Official Plan Amendment Application OPA 15-002/P Zoning By-law Amendment Application A 12/15 2399478 Ontario Inc. Plan 388, Part of Lots 2 and 3 (1956 Altona Road) Brian Moss appeared before Council on behalf of Marshall Homes in support of the report. Moved by Councillor Ashe Seconded by Councillor Pickles Resolution #318/17 16 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers That Official Plan Amendment Application OPA 15-002/P, submitted by 2399478 Ontario Inc., to re -designate the lands being Plan 388, Part of Lots 2 and 3, from "Urban Residential Areas — Low Density Areas" to "Urban Residential — Medium Density Areas" to allow a condominium development consisting of 27 townhouse units, be approved, and that the draft by-law to adopt Amendment 30 to the Pickering Official Plan as set out in Appendix I to Report PLN 13-17 be forwarded to Council for enactment; and 2. That Zoning By-law Amendment Application A 12/15, submitted by 2399478 Ontario Inc., to facilitate a residential condominium development consisting of 27 townhouse units on lands being Plan 388, Part of Lots 2 and 3, be approved, and that draft Zoning By-law Amendment as set out in Appendix II to Report PLN 13-17 be forwarded to Council for enactment. Carried 8. Director, Corporate Services & City Solicitor, Report CLK 04-17 Request for Proposal — Internet/Telephone Voting for the 2018 Municipal Election No. RFP-5-2017 A question and answer period ensued with staff responding to questions raised with respect to the budget estimates as well as cost comparisons with other municipalities. Resolution #319/17 Moved by Councillor Ashe Seconded by Councillor Pickles That Report CLK 04-17 regarding Internet/Telephone Voting Vendor selection for the 2018 Municipal Election, be received; 2. That Proposal RFP-5-2017 submitted by Dominion Voting Systems in the amount of $175,704.42 (HST included) to provide Internet/Telephone Voting for the 2018 Municipal Election be accepted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Finance & Treasurer, Report FIN 17-17 Authority to Engage Consulting & Professional Services to Conduct a Peer Review of the Hydro Merger Valuation and Business Case 17 0� 6f DICKERING Resolution #320/17 Moved by Councillor Ashe Seconded by Councillor Pickles Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 1. That Report FIN 17-17 of the Director, Finance & Treasurer regarding the Authority to Engage Consulting & Professional Services to Conduct a Peer Review of the Hydro Merger Valuation and Business Case be received; 2. That Council grant the Treasurer the authority to hire a consultant and professional services for the specific purpose of conducting a peer review of the hydro merger valuation and business case in accordance with Purchasing Policy 10.03(c), as the assignment may be more than $50,000.00; 3. That the hiring of the consultant be on the condition that Pickering is reimbursed by Veridian for all of its costs; 4. That the consulting engagement be charged to General Government Consulting account (2126.2392.0000) and the reimbursement of costs be allocated to Miscellaneous Revenue account (1599.9990.0000); and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10. Director, Finance & Treasurer, Report FIN 16-17 Consulting and Professional Services for the Engagement of a Market Sounding Consultant for the Grande Esplanade Project Resolution #321/17 Moved by Councillor Ashe Seconded by Councillor Pickles Carried That Report FIN 16-17 of the Director, Finance & Treasurer regarding Consulting and Professional Services for the Engagement of a Market Sounding Consultant for the Grande Esplanade Project be received; 2. That Council approve the hiring of Ernst & Young Orenda for consulting and professional services in accordance with Purchasing Policy 10.03(c), as the assignment is more than $50,000.00; 3. That the fee proposal submitted by Ernst & Young Orenda for Consulting and Professional Services for the Engagement of a Market Sounding Consultant for m Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers the Grande Esplanade Project in the amount of $50,880.00 (HST included) be accepted; 4. That the total gross project cost of $56,500.00 (HST included), including the amount of the proposal and provision for contingency, and the total net project cost of $50,880.00 (net of HST rebate) for the Engagement of a Market Sounding Consultant for the Grande Esplanade Project accepted; 5. That Council authorize the Director, Finance & Treasurer to fund the total net project cost of $50,880.00 through the Contingency account (2900.0000.0000); and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Community Services, Report CS 14-17 Tender for Construction of the New Operations Centre Tender No. T-8-2017 Discussion ensued with Members questioning whether this would have any financial impacts on other City projects. They also questioned the timing as well as the management of the project, and also inquired whether the facility would have the capacity for possible future revenue generation during down time. Members also questioned whether energy efficiencies and sustainability were being incorporated into the design. Resolution #322/17 Moved by Councillor Ashe Seconded by Councillor Pickles That Tender No. T-8-2017 submitted by Aquicon Construction Company Ltd. in the amount of $26,865,750 (HST included) be accepted; 2. That the total gross project cost of $28,786,750 (HST included), including the amount of the tender and contingency costs, and the total net project cost of $25,923,360 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $25,923,360 as follows: 19 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers a) the sum of $16,014,700 be funded from the Operations Centre Reserve Fund; b) the sum of $9,907,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed twenty years to address the funding shortfall of the Development Charges -Operations Services Reserve Fund ("DC -Operations Services RF"), and this amount be repaid from future development charge collections, as the first source of repayment; c) the sum of $1,660 be funded from property taxes; d) the annual repayment charges in the amount of approximately $729,000 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid from future development charge collections as the first source of repayment, and the cost of the annual repayment charges be included in the 2017 Development Charges Background Study; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate City of Pickering (the "City") officials be authorized to take the necessary actions as indicated in this report. Carried (VII) Notice of Motion a) Duffin Heights West Parks A brief question and answer period ensued with concerns with limited parking being available. Members also questioned how this relates to the Recreation Master Plan. Moved by Councillor Pickles Seconded by Councillor Butt Resolution #323/17 20 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers WHEREAS: The relatively new development of Creekwood in the west part of Duffin Heights neighbourhood is a relatively high density neighbourhood presently containing 472 households and about 1,500 residents; WHEREAS: The neighbourhood presently contains one village green. The larger neighbourhood park is in the east part of Duffin Heights on the opposite side of Brock Road and is not easily accessible by residents on the west side of Brock Road; WHEREAS: The expected buildout of Duffin Heights West is presently expected to include an additional 2,000 households, 5,600 residents and two additional village greens; WHEREAS:'Although there is a community park in the new development of Creekside in Duffin Heights East, it is not readily accessible to residents on the west side of Brock Road; WHEREAS: An anticipated public school with a schoolyard active recreation area is expected to be located on the decommissioned City Operations Centre, although the present timing is unclear; WHEREAS: Many residents are concerned that there are not presently sufficient outdoor recreation areas, playgrounds, or parks for this highly populated neighbourhood nor will be in place in the short term; NOW THEREFORE that City Staff contact and work with the developers, the Province of Ontario, Hydro One and the Public School Board to plan and provide appropriate outdoor recreation areas/parks in the neighbourhood; NOW THEREFORE that the City of Pickering review its present policies, including park land dedication and inclusion, to ensure that higher density neighbourhoods have appropriate outdoor recreation areas/parks. Carried as Amended [Refer to Following Motion] Resolution #324/17 Moved by Councillor Brenner Seconded by Councillor Pickles That the following clause be amended to read as follows: NOW THEREFORE that the City of Pickering review its present policies, including park land dedication and inclusion, to ensure that higher density neighbourhoods have appropriate outdoor recreation areas/parks and that staff report back to Council no later than the December 11, 2017 Council meeting and that these policies be reviewed in sync with the Recreation Master Plan. Carried 21 cJ� o/ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers The main motion as amended was then Carried. b) Banning Municipal Election Signs on Regional Roads A discussion period ensued, with Members noting the importance of enforcement. Resolution #325/17 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS the use of municipal election signs on public road boulevards can create traffic and pedestrian safety concerns by blocking the line of vision, impeding traffic and pedestrians and signs blowing on to the roads. Signs also include iron bars, wooden sticks and wire that can create safety concerns even long after campaigns are over; WHEREAS these signs are also viewed as aesthetically unpleasing as they are often vandalized and occur in large numbers for long periods of time and are grouped at intersections; WHEREAS the City of Pickering passed a by-law in 2013 prohibiting campaign election signs on City of Pickering boulevards (along roads); therefore, the City of Pickering does not permit municipal election signs on its property and boulevards; WHEREAS although there are Region of Durham by-laws in place to regulate election signs on Regional property and roads it is not a ban and given the size of the Region and availability of Regional resources to enforce by-laws, violations are frequent and long occurring thus presenting traffic and safety issues; NOW THEREFORE be it resolved that Pickering Council request the Region of Durham through the implementation of a by-law to ban municipal election signs from Regional property in the City of Pickering, including its roads and boulevards; NOW THEREFORE this by-law be in place for the 2018 municipal elections; NOW THEREFORE be it further resolved that this motion be sent to the Region of Durham and all Region of Durham municipalities. Motion Lost on a Recorded Vote as Follows 22 PICKERING Yes 1,21561 Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Councillor Butt Councillor Ashe Councillor Pickles Councillor Brenner Councillor Cumming Deputy Mayor McLean c) Developing an Age Friendly Strategy for Pickering Resolution #326/17 Moved by Councillor Brenner Seconded by Councillor Ashe Whereas the population of older Canadians is growing faster than any other time in Canada's history; Whereas according to Statistics Canada 2015, by the year 2030 more than 25% of Canada's population is projected to be over the age of 65; Whereas 2015 population estimates in Durham Region identifies 27% of the population age 55 and over; Whereas it is projected that by the year 2031 this age group will represent 34% of the population of Durham with the largest gains being seen in seniors age 90 and over; Whereas statistics confirm that between 2005 — 2015, the 90 plus age group increased by 154% with the greatest growth in the City of Pickering where there was an increase of 200%; Whereas the World Health Organization has developed a comprehensive framework for assessing age -friendliness for cities and communities; Whereas the Region of Durham has completed a Regional Age -Friendly Strategy and Action Plan intended to guide the direction of its services over the next 5 years; Whereas the City of Pickering is committed to achieving a vision of inclusiveness for all residents; Now therefore be it resolved that the CAO be directed to include in the 2018 Budget for Council's consideration, an interdepartmental work plan including the necessary funding line item that will enable Pickering to address this demographic shift in our community. Carried Unanimously On a Recorded Vote 23 Cr ° Council Meeting Minutes PICKERING June 12,2017 7:00 pm - Council Chambers Resolution #327/17 Moved by Councillor Pickles Seconded by Councillor Butt That the rules of procedure be suspended and leave be granted to introduce the following Notice of Motion. Resolution #328/17 Moved by Councillor Pickles Seconded by Councillor Butt Carried on 2/3 Majority Vote That the rules of procedure be suspended in order to allow an additional delegation to come forward. Motion Lost on 2/3 Majority d) Rouge National Urban Park — Additional Lands Resolution # 329/17 Moved by Councillor Pickles Seconded by Councillor Butt Discussion ensued with Members noting concerns that the inclusion of this motion would negatively impact the Federal Government's position with respect to the development of an airport. Members also pointed out that a rail line runs through the area noted on the map, indicating this would not be condusive to a National Park. WHEREAS: 5,200 acres of land in the City of Pickering are being transferred to the new Rouge National Urban Park; WHEREAS: it is desirable to provide appropriate gateways and natural linkages between the Rouge National Urban Park and the surrounding land and adjacent communities in the City of Pickering; WHEREAS: there are two areas that particularly could have better connections by adding additional Federal lands to the Rouge National Urban Park: one is an area to link the Rouge National Urban Park with Seaton (area A — approximately 551 acres on the attached map) and 24 CGa �,f DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers the other area is a link adjacent to the southwest Hamlet of Claremont (generally shown as area B — approximately 358 acres on the attached map). These maps were received by the Green Durham Association; WHEREAS: Although these two areas (A & B) are within the designated airport site, they are also included in the Green Belt and neither is likely, due to their natural features, to be used for airport uses; NOW THEREFORE the City of Pickering requests that the Federal Government consider adding the lands generally shown as A and B on the attached map, in order to enhance linkages between the Rouge National Urban Park and the developing community of Seaton and the Hamlet of Claremont, both in the City of Pickering; NOW THEREFORE in considering these land additions, the Federal Government consult with tenants, adjacent landowners, stakeholders, Provincial Government and City of Pickering; NOW THEREFORE that the Federal Government confirm that the addition of these lands to the Rouge National Urban Park would be neutral, neither support nor discourage, the consideration of the development of an airport in Pickering; NOW THEREFORE this motion be copied to Jennifer O'Connell, MP, Pickering -Uxbridge, The Honourable Tracy MacCharles, MPP, Pickering -Scarborough East, Joe Dickson, MPP Ajax - Pickering and the Region of Durham. Resolution #330/17 Moved by Councillor Pickles Seconded by Councillor Butt That the following clause be amended to read as follows: NOW THEREFORE that the Federal Government confirm that the addition of these lands to the Rouge National Urban Park would be neutral, neither support nor discourage, the consideration of the development of an airport in Pickering and would not impact any decision regarding the enhancement of the rail line. Yes Councillor Ashe Councillor Butt Councillor Pickles Motion Lost on a Recorded Vote as Follows No Councillor Brenner Councillor Cumming Deputy Mayor McLean The main motion was then lost on a recorded vote as follows: 401 Council Meeting Minutes DICKERING Yes Councillor Butt Councillor Pickles (VIII) By-laws June 12, 2017 7:00 pm - Council Chambers in$ Councillor Ashe Councillor Brenner Councillor Cumming Deputy Mayor McLean 7564/17 Being a by-law to amend Schedule A of By-law 247/75 regulating the discharge of firearms within the City of Pickering. 7565/17 Being a by-law to authorize the Pickering Recreation Complex Roof Repairs project in the City of Pickering and the issuance of debentures in the amount of $550,000.00. 7566/17 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7567/17 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 29, Range 3 BFC, Part 1, 40R-5809, Except Part 5, 40R-6139, and Part 2 40R-28802, City of Pickering. (A 08/16) 7568/17 Being a by-law to establish the 2017 final property taxes and due date for the Commercial, Industrial and Multi -Residential Tax Classes. 7569/17 Being a By-law to adopt Amendment 30 to the Official Plan for the City of Pickering. (OPA 15-002/P) 7570/17 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Plan 388, Part of Lots 2 and 3, City of Pickering. (OPA 15-002/P and A 12/15) 7571 /17 Being a by-law to authorize the Supply and Delivery of Street Sweeper project in the City of Pickering and the issuance of debentures in the amount of $250,000.00. 7572/17 Being a by-law to authorize the Construction of the New Operations Centre project in the City of Pickering and the issuance of debentures in the amount of $9,907,000.00 for the Development Charges -Operations Services Reserve Fund funding of the New Operations Centre project, and that the first source of repayment for this debt is future development charge collections. 26 Cc ° Council Meeting Minutes PICKERING June 12, 2017 7:00 pm - Council Chambers 7573/17 Being a by-law to establish Block 18, 40M-1728 as public highway. 7574/17 Being a By-law to adopt Amendment 29 to the Official Plan for the City of Pickering. (OPA 17-001/P) Resolution #331 /177 Moved by Councillor Pickles Seconded by Councillor Brenner That By-law Nos. 7564/17 through 7574/17, be approved. Carried (IX) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #332/17 Moved by Councillor Ashe Seconded by Councillor Cumming That Council move In Camera in that the matters to be discussed relate to a proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Carried Director, Corporate Services & City Solicitor, Confidential Report LEG 06-17 City of Pickering Sale to Altona Land Development Corporation -Block 90 and Part Blocks 84, 94 and 95, Plan 40M-1515 (Parts 1 to 4, Plan 40R-28842) [City Clerk has custody and control of the In Camera minutes] 27