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Home My WebLink AboutJune 5, 2017�� P1CI�E R1 NG Present: Mayor Ryan Councillors: M. Brenner S. Butt B. McLean D. Pickles Absent: K. Ashe I. Cumming Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski B. Duffield D. Shields N. Emery L. Roberts ��) Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner - Chief Administrative Officer - Director, City Development & Chief Building Official - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Division Head, Operations - City Clerk - Coordinator, Traffic Operations - Committee Coordinator Disclosure of Interest No disclosures of interest were noted. Matters for Consideration 1. Director, Corporate Services & City Solicitor, Report BYL 01-17 Discharge of Firearms By-law -Council Resolution No. 215/16 A brief discussion ensued with staff being requested to look into bringing forward a separate by-law regarding the use of bows and arrows. 1 �� PICI�ERING 2 3 Recommendation Moved by Mayor Ryan Seconded by Councillor McLean Executive Committee Meeting Minutes Mon�lay, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner That the City of Pickering amend the Discharge of Firearms By-law 247/75 by replacing the existing Schedule "A" map with the Schedule "A" map attached to this report. (Attachment No. 2) 2. That the Director, Corporate Services and City Solicitor and the Director of City Development be directed to review the Schedute "A" map on a bi-annual basis and to make recommendations regarding expansions of the prohibited area as are appropriate to adjust for ongoing residential development. 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Director, Community Services, Report CS O4-17 Beverley Morgan Community Park -Licence Renewal Agreement Recommendation Moved by Councillor Pickles Seconded by Councillor Butt That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure — Hydro One Networks Inc. for a further five year term, commencing August 1, 2017 and ending on July 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Comrnunity Services, Report CS 06-17 Tender for Pickering Recreation Complex Roof Repairs -Tender No. T-7-2017 2 �J Cf�1/� � - �� PICKERING Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 2 Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner Thaf Tender No. T-7-2017 for the Pickering Recreation Complex Roof Repairs Central Core — Roof Restoration and Partial Replacement project and Pickering Recreation Complex Pool Roof Replacement project be combined as "Pickering Recreation Complex Roof Repairs" project; That Tender No. T-7-2017 submitted by T. Hamilton & Son Roofing Inc. in the amount of $563,870.00 (HST included) be accepted; 3. That the total gross project cost of $620,370.00 (HST included), including the amount of the tender, and contingency, and the total net project cost of $558,662.00 (net of HST rebate), be approved; L� �'� That Council authorize the Director, Finance & Treasurer to finance the net project cost of $558,662.00 as follows: a) the financing source and term for the Pickering Recreation Complex Central Core — Roof Restoration and Partial Replacement project be changed to external debt and for 15 years; b) the sum of $550,000:00 as provided for in the 2017 Facilities Capital Budget, and as amended in 4a) be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years; c) the sum of $8,662.00 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $48,600.00 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; That the draft by-law attached to this report be enacted; and 3 �� P1�I�E R1 I�� Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Community Services, Report CS 07-17 Request to rename Petticoat Creek Library & Community Centre -George Ashe Library & Community Centre 5 Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council approve the request to rename Petticoat Creek Library & Community Centre to George Ashe Library & Community Centre; and, 2. That the appropriate City of Pickering officials be authorized to take the � necessary actions as indicated in this report. Carried Director, Community Services, Report CS 11-17 Don Beer Arena Parking Lot -Licence Renewal Agreement Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure — Hydro One Networks Inc. set out in Attachment 1 for a further 5 year term, commencing March 1, 2017 and ending on February 28, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 0 Carried �� P1�I�E R1 N� Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 6. Director, Community Services, Report CS 18-17 Quotation No. Q-17-2017 -Quotation for Pickering Recreation Complex Arena Concession 7 Discussion ensued with staf# responding to clarification being sought regarding the Vendor, the additional 8 month term extension, as well as the possibility of locating vendors in the front lobby of the Recreation Complex. Members alsa questioned whether advertising had commenced as well as revenue increases. Recommendation Moved by Mayor Ryan Seconded by Councillor McLean That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement set out in Attachment 1 to which Centro Food Services will be permitted to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2017 to April 30, 2020 with two optional 8 month term extensions, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Community Services, Report CS 19-17 Quotation' No. Q-18-2017 -Quotation for Operation of the Don Beer Pro Shop Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That the Mayor and Clerk be authorized to execute the Don Beer Arena Pro Shop Licence Agreement set out in Attachment 1 to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop for a 3 year term beginning September 1, 2017 and ending April 30, 2020, with two optional 8 month term extensions, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor. � E:� E �L � d� Pi�I�E R1 NG Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried Director, Community Services, Report CS 20-17 Don Beer Arena Snack Bar Concession -Licence Agreement Renewal Recommendation Moved by Mayor Ryan Seconded by Councillor McLean That the Mayor and the City Clerk be authorized to execute a renewal �oncession Licence Agreement set out in Attachment 1 that permits the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2017 to April 30, 2020, with the option for a mutually agreed extension of two 8 month terms, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering ofFicials be authorized to take the necessary actions as indicated in this report. Carried Director, Community Services, Report CS 21-17 Movies in the Park -Request to permit Esplanade Park Recommendation Moved by Mayor Ryan Seconded by Councillor McLean That Council authorize staff to issue a permit to Pickfair Family Dental for the use of Esplanade Park on Juiy 5, July 19, August 2, August 16 and August 30, 2017 for the purpose of hosting free Movies in the Park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, [� � � �� P1CI�E R1 NG Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 2. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 10. Director, Engineering Services, Report ENG 12-17 Consulting Services for Sandy Beach Road Reconstruction -Request for Proposal No. RFP-1-2017 Carried Discussion ensued with Members seeking clarification on previous works completed by the proposed bidder, the list of other bidders, as well as the timeframes for the project. They also noted the importance of continuing a dialogue with the area residents. Recommendation Moved by Councillor McLean Seconded by Mayor Ryan That Proposal No. RFP-1-2017, far Consulting Services for Sandy Beach Road Reconstruction; to include the Class Environmental Assessment, Detailed Design and Contract Administration/Field Inspection Services (Montgomery Park Road to Bayly Street) submitted by The Municipal Infrastructure Group Ltd. in the amount of $649,594.06 (HST included) be accepted; 2. That the total gross project cost of $749,558.00 (HST included), including the RFP amount, and associated costs, and the total net project cost of $675,000.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $675,000.00 as follows: a) The sum of $300,000.00 as approved in the 2016 Capital Budget — Development Projects to be financed by an Internal Loan for 10 Years; b) The sum of $337,500.00 as approved in the 2016 Capital Budget — Development Projects to be funded by a transfer from the Development Charges Roads & Related Reserve Fund; c) The additional sum of $37,500.00 to be funded by a transfer from the Accelerated Infrastructure Program Reserve (AIP); and 7 Executive Committee �, � �E �� N � Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Engineering Services, Report ENG 14-17 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Wildwood Crescent Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking; to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the north and west sides of Wildwood Crescent near Major Oaks Park; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 12. Director, Finance & Treasurer, Report FIN 11-17 2017 Final Tax Due Date for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That Report FIN 11-17 of the` Director, Finance & Treasurer be received; 2. That the Director, Finance & Treasurer be authorized to issue the final 2017 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of September 28, 2017; 3. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to E: ��, �� P1CI�E R1 N� 0 5 Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner ensure that the tax billing process is completed and in order to comply with Provincial Regulations; That the draft By-law attached to this report be enacted; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 13. Director, Finance & Treasurer, Report FIN 12-17 Annual Indexing and Development Charges for City-Wide and Seaton Lands Discussian ensued with clarification sought on the 3.9% Development Charge and how this compares with areas outside of Durham Region. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That Report FIN 12-17 of the Director, Finance & Treasurer be received; 2. That effective July 1, 2017 as provided for in By-law.7324/13, the Development Charges (the "DCs") referred to in Schedule "C" of that By-law be increased by 3.9 percent; 3. That the DCs that are specific for the Seaton Lands and the additional contributions as specified in Articles 4 through 6 of the Seaton Financial Impacts Agreement dated November 26, 2015 be approved; 4. That effective July 1, 2017 the payments related to "10% Soft Services" as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015 be increased by 3.9 percent; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried � �� f�1�KERING Executive Committee Meeting Minutes Monday, June 5, 2017 2:00 pm Council Chambers Chair: Councillor Brenner 14. Director, Finance & Treasurer, Report FIN 13-17 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December 31, 2016 Recommendation Moved by Mayor Ryan Seconded by Councillor Butt That Report FIN 13-17 of the Director, Finance & Treasurer respecting the Development Charges Reserve Fund be received for information. Carried 15. Director, Finance & Treasurer, Report FIN 14-17 Investment Portfolio Activity for the Year Ended December 31, 2016 Ontario Regulation 438/97 under the Municipal Act, 2001 Recommendation Moved by Mayor Ryan Seconded by Councillor Butt It is recommended that report FIN 14-17 of the Director, Finance & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2016 be received for information. Carried (III) Other Business 1. Councillor McLean asked if staff had information on the amount of damage, if any on the Boardwalk or any City facilities with respect to the high water levels of Lake Ontario, as well as any possible effects this may have had on the Pickering Nuclear Station. (IV) Adjournment The meeting adjourned at 2:30 pm. 10