HomeMy WebLinkAboutMarch 28 2017
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee Tuesday, March 28, 2017 7:00 pm City Hall – Main Committee Room
Attendees: Tanya Ryce, Supervisor, Cultural Services Vince Plouffe, Supervisor, Facility Operations Katrina Pyke, Coordinator, Museum Programs Mandy Smiles, Event & Volunteer Programmer
Sandrine Regina, Communications Coordinator, Cultural Services
Joan De Gennaro, Clerk-Typist (recording secretary) Don Hudson, Pickering Museum Village Advisory Committee Rose Ann Cowan, Pickering Museum Village Advisory Committee Graham Lowman, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee Laura Coulter, Pickering Museum Village Advisory Committee Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Absent: Laura Drake, Pickering Museum Village Advisory Committee Pamela Fuselli, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee Greg Oakes, Chair, Pickering Museum Village Foundation
Item/
Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
1. Welcome
T. Ryce advised that the Visitor Centre is going to
proceed.
V. Plouffe provided updates on the steps moving forward with the Visitor Centre.
2. Approval of Minutes and Agenda
Motion: to approve the agenda as written.
Moved: P. Savel
Seconded: G. Lowman
Carried
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Item/
Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Motion to accept the minutes as amended – removal of orphaned bullet section 4.
Moved: L. Coulter
Seconded: P. Savel
Carried
3. Business Arising from Past Minutes
T. Ryce reviewed action items from January &
February minutes.
G. Lowman confirmed that he has received Councillor Butt’s contact information
M. Smiles confirmed that VIV invitations are out in mail tomorrow
T. Ryce confirmed that the Committee
complement is to be 9 members
T. Arvisais no longer requires assistance to distribute a posting for a Youth member on the Board of Directors
K. Pyke confirmed that she had sent Strategic Plan Survey link to the committee members to share
V. Plouffe to provide
completion percentages
and notes on projects to D.
Hudson prior to next
meeting.
Updated Education
Program Chart to be
included with minutes.
K. Pyke to contact Western
Front to do a guest
presentation.
J. DeGennaro to distribute
2016 work plans to
Committee.
Members to share link to
Strategic Plan Survey with
friends and family.
4. Foundation Report
T. Arvisais provide a verbal update from the Foundation.
PMVF will reinstitute a membership with the
Ajax Pickering Board of Trade. PMVF has received a grant package from the Board of Trade.
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Item/
Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
PMVF is pursuing Seaton developers; will offer a tour of PMV, in an effort to gain
financial support from developers
Working toward a website redevelopment.
A Youth Member will join the board of
directors in April
Monthly minutes will be shared with T. Ryce regularly; AGM minutes will be shared after membership has approved at 2018 AGM.
5. Year End Work Report & Plan
Collections
P. Savel provided a written and verbal report on the year end and 2017 Work Plan.. There is now a clearer delineation between staff work and responsibilities, and work tasked to the
Collections Sub Committee.
Motion: That the PMV Advisory Committee approves the artifacts recommended by the Collections Subcommittee for accession into the Core Collection.
Moved: P. Savel
Seconded: R. Cowan
Carried
Volunteer Recognition
G. Lowman provided a written report on the Work Plan for 2017 – 2020 and reviewed with the
committee.
Motion: to accept the report as written from the Volunteer Recognition Sub committee
Moved: R. Cowan
Seconded: L. Coulter
Carried
M. Smiles provided an update on the upcoming VIV event.
Written reports from
Collections and Volunteer
Recognition Sub-
Committees to be
distributed with minutes.
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Item/
Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
G. Lowman thanked Backwoods Players for their support and participation at the 2016 VIV.
6. 2017 Marketing Plan
T. Ryce introduced S. Regina, Communication Coordinator, Cultural Services who presented the 2017 PMV Marketing Plan.
In addition to this strategy, PMV promotional
material is distributed by Destination Pickering event staff at 35 City events each year. T. Ryce will be presenting the Canada 150
Marketing Plan to council in April, and will share with the Committee afterwards.
Power point presentation
to be attached to minutes.
S. Regina to provide a
percentage of Pickering
residents interested in the
Museum.
T. Ryce to present the
Canada 150 Marketing
Plan to the Committee in
April.
7. 2016 Events Report
M. Smiles reviewed the 2016 Events report with the
committee.
Power point presentation
to be attached to minutes.
8. New Business
V. Plouffe provided an update on projects related to the Museum:
Conservation Barn design will proceed in
2017. No update on the Cultural Spaces
Grant application. Construction will be deferred to 2018. The grant coordinator confirms this will not impact eligibility, and that there are no spending deadlines for this grant.
Combination Barn project will proceed this summer. It will include placing the building on a new concrete slab at the same location, structural, cladding, and roofing repairs. Staff
are clearing space in the Gas & Steam Barn to allow the relocation of artifacts presently stored in the Combination Barn.
The City will be proceeding with cedar shake
roof replacements for: Log House, Miller Cole
House, Collins House, and Steam Barn Drive Shed (east side only).
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Item/
Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
The following tentative timeline is in place for the phased 1 of the new Visitor’s Services
Centre. Phase 1 will include new office and collections storage spaces: 2017:
Complete archaeological and geotechnical
surveys of the TRCA lands to the west of
PMV. 2018:
Complete design of the new Visitor
Services Centre, including a Site Use Study of the entire site.
Complete acquisition of lands from TRCA
Construction of building to temporarily store
artifacts storage and site maintenance building. 2019:
Tender and construction of Phase 1.
2020:
Relocate staff from existing Administration Building to new Visitor Services
Centre. Grand opening to coincide with
start of programing season.
Relocate artifacts from temporary storage to Visitor Services Centre. (This is
projected for Phase 1, but may be re-
evaluated and added to Phase 2). Future:
Construction of Phase 2 of Visitor Services
Centre (public spaces).
9. Adjournment & Next Meeting
Motion: to adjourn the meeting
Moved: D. Hudson
Seconded: P. Savel & R. Cowan
Carried
Next meeting – April 25, 2017 – City Hall – Main
Committee Room
Meeting Adjourned: 9:20 pm
Copy: M. Carpino
Director, Community Services