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2017 Draft Current Budget
2017 Draft Current Budget As Submitted to Executive Committee February 16, 2017 City of Pickering 2017 Draft Current Budget Table of Contents Department Budget Summaries Chief Administrative Officer Office of the Chief Administrative Officer-Admin 2121 Customer Care Centre 2129 Economic Development & Marketing 2621 Human Resources 2139 Health & Safety 2141 City Development City Development-Admin 2610 Planning & Design 2611 Building Services 2612 Strategic Initiatives & Sustainabi1ity 2620 Committee of Adjustment 2630 Heritage Pickering 2743 Community Services Culture, Recreation & Facilities Culture & Recreation -Admin 2711 Civic Centre 2124 Senior Citizens Centre 2572 Programs 2712 Dunbarton Pool 2713 Don Beer Arena 2715 Community Centres 2719 Recreation Complex-Central Core 2731 Recreation Complex-Pool 2733 Recreation Complex-Arenas 2735 Museum 2744 Public Works Operations.-Admin 2500 Property Maintenance 2132 Fleet Services 2315 Roads 2320 Parks 2718 Page 1 6 15 19 22 27 31 34 42 46 53 58 66 68 70 76 84 89 93 98 109 113 119 126 136 140 146 155 161 165 169 174 181 City of Pickering 2017 Draft Current Budget Table of Contents Corporate Services Information Technology 2196 Legal Services 2125 Clerks Office 2122 Records Management & Elections 2191 Print Shop/ Mail Room 2199 By-Law 2220 Animal Services 2293 Engineering Services Engineering Services-Admin 2290 Crossing Guards 2230 Water Resources & Development Control 2613 Sidewalks 2323 Streetlights 2325 Finance Finance 2127 Supply & Services 2133 Fire Services Fire Protection 2240 Emergency Operations 2241 Libraries Library 2745 General Government Appendix A 189 198 203 207 210 213 216 220 226 234 240 242 248 250 253 258 266 269 274 282 285 291 298 336 Property Tax Allocation by Major Property Tax Class % 100 90 80 70 60 50 40 30 20 10 Residential Commercial Industrial • Region School board City Residential City 29.93% School Board 14 .85% Region 55.22% Commercial 20.36% 42.07% 37.56% Allocation based on 2016 tax rates. 2 Industrial 21.76% 38.11% 40.14% ~~c==========================-·=2~=~=~=o=:=~=re=-~=~=~~~=~=-·==========.-==._==_=_=.=====-~ Departmental Revenue %Change 2016 2Q17:: . 2017 Budget Approved Increase o ra«: vs. Budget (Decrease) Budget 2016 Budget 2129 Customer Care Centre $0 $ 15,000 . $: · ::. '1'5,000 . 100.0% 2621 Economic Development & Marketing 2,500 9,770 12,270 390.8% 2141 Health & Safety 32,000 0 ~2.000 0.0% 2610 City Development-Admin. 2,000 a· . ·. 2.000 0.0% 2611 Planning & Design 1,162,430 243,720 · : 1A o6:,1so 21.0% 2612 Building Services 1,282,420 197,580 . 1 :1ao~·qoo 15.4% 2620 Strategic Initiatives & Sustainability 105,865 76,180 1'8:2:o,04S 100.0% 2743 Heritage Pickering 1,980 (1 ,980) . . .. 0 -1 00.0% 2711 Cult. & Rec. Admin. 234,837 (73,1 37) .. · : ·1.a1.ro.o 0.0% 2124 Civic Centre 135,278 10,498 : :· .145,71.6 7.8% I. I 'o 2572 Senior Citizens Centre 97,600 8,800 . :: 106,490 9.0% 2712 Programs 1,617,107 242,067 .. ),8$~.1 14 15.0% 2713 Dunbarton Pool 137,136 (2,790) ·. 134,346 -2.0% 2715 Don Beer Arena 1,107,010 (18,953) .1 ,os~·.as7 -1.7% 2719 Community Centres 181,735 805 . '1$~'.540 0.4% 2731 Recreation Complex-Central Core 1,329,110 4,890 : ·1,334',obp 0.4% 2733 Recreation Complex -Pool 296,656 12,410 : . 309:,06~ 4.2% 2735 Recreation Complex -Arenas . 690,000 55,100 : ... . ::74'5:·100 8.0% ... ·' . 2744 Museum 225,766 (3.566): -22-2:206 -1.6% •• 'II, • 2500 Operations-Admin. 175,850 0 1'75:;850 0.0% 2132 Property Maintenance 10,000 7,400 :1,7~:406 74.0% 2315 Fleet Services 193,550 0 .· 1'93',:5.56 0.0% 2320 Roads 289,489 (44,489) '245·:000 -15.4% . . . 2718 Parks 111,300 103,200 '21,.i(!;!OO 92.7% 2125 Legal Services 157,454 54,667 . 21:2:,1~1 34.7% 2122 Clerks Office 247,000 0 .. 24:t'OOO 0.0% 2191 Records Management & Elections 55,600 4,400 p_b,,ooo 7.9% 2199 Print Shop/Mail Room 200 0 ~00 0.0% 2220 By-law 951,000 0 . 9$1,000 100.0% 2293 Animal Services 92,300 0 ·· .. :-· .. 92·300 0.0% ' ' I ,'', 2290 Engineering Services-Admin. 164,531 252,235 : . 416,?66 153.3% 2613 Water Resources & Development Services 903,232 200,768 1,;Hl4,poo 22.2% 2323 Sidewalks 100,000 200,000 . 3bd',dob 200.0% 2325 Street Lights 5,038 60,304 :: ':· $5.~42 0.0% 2127 Finance 3,327,641 62,520 . 3.~$6.161 1.9% 2240 Fire Protection 200,000 0 2Q0-,090 0.0% 2241 Emergency Operations 150,000 0 :· .156,000 0.0% 2745 Libraries 418,742 (33,159) :: 3~5.583 -7.9% Total Revenues $ 16,194.357 $ 1.644,240 :$ : . 17,838,597. 10.15% l ~ote: 1 fie aoove revef'iue item~ l:1re recl:lrCI~fiil'i1FfeDej2~rti'l'le~tarsuagets for controiJ20r!2oses. IJ 1/30/20175:33 PM 4 -C~~~ p](J(ERJNG The Corporation of the City of Pickering Organization Structure Mayor Members of Council Chief Administrative Officer en Office of the Chief Administrative Officer City Development Department (Chart No. 3) CommUnity Services Department (Chart No. 4) Authorized (;fJ Chief Administrative Officer (Chart No. 2) Corporate Services Department (Chart No. 5) Engineering Services Department (Chart No. 6) January 1, 2017 City of Pickering Employee Complement 87 Non-Union Full-Time (NUFT) 0 Non..:Union Part-Time (NUPT) 291 Union Full-Time (UFT) 71 Union Part-Time (UPT) 44 Unio,n Full-Time Term (UFTT) 245 Union Part-Time Term (UPTT) I Finance Department (Chart No. 7) I Fire Services O"epartment (Chart No. 8) Chart No.1 -.I -C£4; {Jf-. - PlCI<ERJNG '- The Corporation of the City of Pickering Office of the Chief Administrative Officer Employee Complement 19 Non-Union·Fuii-Time (NUFT) Chief Administrative Officer I I 0 Non-Union Part-Time (NUPT) 3 Union Fuii-Tilile (UFT) 1 Union Part-Time (UPT) 'I City Administration Division Human Resources Division (Chart No. 2a) City Administration Division Employee Complement 13 Non-Union FT 0 Non-Union PT 3 Union FT 1 Union PT '- (Chart No. 2b) .; Human Resources Division Employee Complement 6 Non-Union FT 0 Non-Union PT 0 Union FT 0 Union PT Authorized~ Chief Administrative Officer January 1, 2017 · Chart No.2 co _______.,..___ atp ~i·- PlCI<ERJNG Coordinator, Training & Safety (1-NUFT) Authorized b~ Chief Administrative Officer The Corporation of the City of Pickering Office of the Chief Administrative Officer Human Resources Division Chief Administrative Officer . 1 Division Head, Human Resources (1-NUFT) Human Resources Assistant 1-- (1-NUFT) -I Coordinator, Human Resources (1-NUFT) I Coordinator, Compensation & Benefits (1-NUFT) January 1, 2017 Employee Complement 6 Non-Union Full-Time (NUFT) Human Resources Associate, Recruitment (1-NUFT) Chart No.2 (b) Office of the CAO 2015 Actuals Expenditures Salaries & Wages 1,573,006 Overtime 1,303 Employer Contributions 412,199 Employee Recognition & Appreoiatio1 21 ,014 Conferences 7,531 Travel 14,512 Bus Dev & City Promo 10,676 Cellular Phones 6,931 Telephones 19,594 Advertising 26,694 Trade Shows, Exhlb & Displays 6,680 Subscription & Publications 961 Seminars & Education 965' Corporate Training 40,494 Purch Prnting/Broch/News Ltr 2,274 Insurance Premium 14,195 Consulting & Professional 114,749 Recpt, Prom & Sp Events 20,514 Memberships 6,628 Photo, Mapping, Printing 4,289 Outside Agency Serv 14,079 Software/Hardware Maintenance Cor 18,118 Stationery & Office Supplies 4,996 Program Supplies 42 Educational/Promotional Materials 635 Workplace Accommodations 153 System & SoftWare Upgrades 12,924 Website Support Intranet 25,984 Total Expenditures 2 382 140 Revenues Other Revenue 0 Film Permits (3,200) Total Revenues (3,200) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. (8,555) Transfer from Reserve Fund (32,000) Total Transfers (40,555) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,582,769 1,590,920 1,039 4,850 431 ,693 434,197 34,152 34,150 8,882 11 ,650 22,989 17,700 8,534 10,000 9,144 7,900 19,997 23,521 35,126 34,400 14,356 14,500 1 '127 1,220 5,798 8,000 14,565 37,000 3,531 13,000 14,303 14,303 134,633 129,000 32,176 30,750 6,406 6,075 3,629 5,650 22,703 29,850 19,298 22,362 4,725 6,300 486 500 618 1,000 488 900 0 0 32,040 41,310 2 465,207 2 531 008 0 0 (5,700) (2,500) (5,700) (2,500) 0 0 0 {32,000) 0 (32,000) 10 Run Data: 1/31/17 3:25 PM Craft Inc./Dec. Budget % CHGE, 2017 2016 152,765 1,743,685 9.60% (1,000) 3,850 (20.62%) 53,324 487,521 12.28% 0 34,150 0.00% 4,000 15,650 34.33% 5,000 22,700 28.25% 10,000 20,000 100.00% 500 8,400 6.33% 2,307 25,828 9.81% 3,000 37,400 8.72% 0 14,500 0.00% (100) 1,120 (8.20%) (150) 7,850 {1 .88%) 5,000 42,000 13.51% (5,000) 8,000 {38.46%) (1,538) 12,765 (10.75%) 6,000 135,000 4.65% 1,500 32,250 4.88% (80) 5,995 {1 .32%) 5,150 10,800 91.15% 0 29,850 0.00% 1,000 23,362 4.47% (150) 6,150 (2.38%) 20,700 21,200 4,140.00% 0 1,000 0.00% 0 900 0.00% 0 0 0.00% 9,620 50,930 23.29% 271 848 2 802 856 10.74% (15,000) (15,000) 0.00% 0 (2,500) 0.00% (15,000) (17,500) 600.00% (9,770) (9,770) 0.00% 0 (32,000) 0.00% (9,770) (41,770) 30.53% Office of the CAO 2015 Actuals Net 2 338,385 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuels Budget 2,459 507 2 496 508 11 Run Date: 1/31/17 3:25 PM Draft Inc./Dec. Budget % CHGE. 2017 2016 247,078 2 743 686 9.90% 2121 Office of the CAO-Admin 2015 Actuals Expenditures Salaries & Wages 561,802 Overtime 0 Employer Contributions 136,671 Conferences 886 Travel 11,091 Cellular Phones 3,788 Telephones 2,722 Advertising 2,945 Subscription & Publications 535 Seminars & Education 0 Purch Prnting/Broch/News Ltr 2,274 Insurance Premium 4,433 Consulting & Professional 1,018 Recpt, Prom & Sp Events 6,457 Memberships 877 Photo, Mapping, Printing 1,099 Outside Agency Serv 2,595 Software/Hardware Maintenance Cor 2,035 Stationery & Office Supplies 1,792 System & Software Upgrades 12,924 Website Support Intranet 25,984 Total Expenditures 781,928 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 781,928 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 578,400 562,896 369 750 137,270 133,894 1,914 2,700 11,939 11,300 5,988 3,900 2,746 3,160 1,603 3,500 731 400 1,270 1,500 1,526 3,000 4,466 4,466 6,004 7,500 7,076 6,500 1,088 935 1,950 1,850 3,658 5,000 3,053 6,000 1,601 1,550 0 0 32,040 41 ,310 804,692 802,111 0 0 0 0 804,692 802,111 15 Run Date: 1/28/17 3:56 PM I > .Draft . . . . . .. ·-. ... ~ INC./DEC. Budget .••.••.•. %CH(3~-i I··· 2017 • . 20~6 .•.. I (123,002) 439,894 (21.85%) 0 750 0.00% (24,713) 109,181 (18.46%) 0 2,700 0.00% 0 11,300 0.00% (1,300) 2,600 (33.33%) 574 3,734 18.16% (3,500) 0 (100.00%) 0 400 0.00% (1,000) 500 (66.67%) (3,000) 0 (100.00%) (1,764) 2,702 (39.50%) (4,000) 3,500 (53.33%) (1 ,500) 5,000 (23.08%) 0 935 0.00% (1,350) 500 (72.97%) (5,000) 0 (100.00%) (6,000) 0 (100.00%) 0 1,550 0.00% 0 0 0.00% (41,310) 0 (100.00%) (216,865) I 585,246 (27.04%) 0 0 0.00% 0 0 0.00% (216,865) ... :585,246 . I {27~04%) 2121 Office of the CAO -Admin Expenditures 2121.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information City restructuring -Transfer of Coordinator, Communications and Website Coordinator positions to 2621 Total2121.1100.0000 Salaries & Wages 2121.1200.0000 Overtime To meet service level/workload commitments Total2121.1200.0000 Overtime 2121.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to City restructuring -Transfer of Coordinator, Communications and Website Coordinator positions to 2621 Total2121.1400.0000 Employer Contributions 2121.1800.0000 Conferences Topical Conference-CAO Topical Conference-Div. Head, City Admin. Topical Conference-Coord., Communications Topical Conference-Coord., Communications -Transfer to 2621 Total 2121.1800.0000 Conferences 2121.2110.0000 Travel Car allowance -$900 per month -CAO Mileage for staff associated with CAO Office Total2121.2110.0000 Travel 2121.2131.0000 Cellular Phones Annual Smartphone Charges-CAO Annual Smartphone Charges-Div. Head, City Admin. Annual Smartphone Charges-Coordinator, Communications Annual Tablet charges-CAO, Div. Head, City Admin. & Coord. Annual Smartphone Charges-Coord., Communications-Transfer to 2621 Annual Tablet Charges-Coord., Communications-Transfer to 2621 Total2121.2131.0000 Cellular Phones 2121.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 569,027 (129,133) 439,894 750 750 137,474 (28,293) 109,181 1,500 1,200 1,000 (1 ,000) 2,700 10,800 500 11,300 800 800 800 1,500 (800) (500) 2,600 Voice I Data 3,200 Internet 534 16 City of Pickering 2017 Draft Background Information 2121 Office of the CAO -Admin Total2121.2140.0000 Telephones 2121.2210.0000 Advertising Special Advertising Needs Transfer to 2621 Total2121.2210.0000 Advertising 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Total2121.2220.0000 Subscriptions & Publicati. 2121.2340.0000 Seminars & Education Topical Seminars-Div. Head, City Administration and Educational Assistance for Coord. Communications · Topical Seminars & Educational Assistance for Coord. Communications-Transfer to 2621 Total2121.2340.0000 Seminars & Education 2121.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2121.2370.0000 Insurance Premium 2121.2392.0000 Consulting & Professional Consulting for various projects Total2121.2392.0000 Consulting & Professional 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations Your City Event, Community Engagement Promotion Your City Event, Community Engagement Promotion -Transfer to 2621 Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2121.2395.0000 Memberships Professional Engineers (PEO) -CAO Municipal Engineers Association (MEA) -CAO OMMI-Div. Head, City Admin. Association of Municipal Clerks & Treasurers (AMCTO)-Div. Head, City Admin. Total2121.2395.0000 Memberships 2121.2396.0000 Photo,Mapping,Printing To cover various printing/framing requests Various outreach/promotional pieces -Communications Various outreach/promotional pieces -Communications -Transfer to 2621 17 Run Date: 1/28/17 4:03PM 2017 Budget 3,734 3,500 (3,500) 0 400 400 1,500 (1 ,000) 500 2,702 2,702 3,500 3,500 5,000 3,000 (3,000) 5,000 250 100 135 450 935 500 1,500 (1 ,500) City of Pickering 2017 Draft Background Information 2121 Office of the CAO -Admin Total 2121.2396.0000 Photo,Mapping,Printing 2121.2399.0000 Outside Agency Services Graphics Support Graphics Support-Transfer to 2621 Total2121.2399.0000 Outside Agency Services 2121.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Pingstreet City Mobile Application Enhancement Transfer to 2621 Total2121.2479.0000 Sfwr/Hdwr Maint Contracts 2121.5300.0000 Stationery & Office Suppl General office supplies Total2121.5300.0000 Stationery & Office Suppl 2121.6100.0000 Website Support Security Certificate Annual Hosting Technical Support eNewsletter Module (annual) eCommerce Application Suite (annual licensing fee) iCreate License Fee Chat (5 licenses for Customer Care) Domain Names Registration Website enhancements -includes online service tool Google Site Search Payment Gateway License (eStore) eSpace Listing (property management web tool) Demographic Data Set (annual fee) Customized Economic Development Report Tool (annual fee) Transferred to 2621 Total2121.6100.0000 Website Support Total Expenses Total Revenues Net Expenses 18 Run Date: 1/28/17 4:03 PM 2017 Budget 500 5,000 (5,000) 0 3,500 2,500 (6,000) 0 1,550 1,550 925 3,100 2,500 1,850 3,050 2,500 250 600 20,000 350 850 1,545 1,800 1,840 (41,160) 0 585,246 0 585,246 2129 Customer Care Centre 2015 Actuals Expenditures Salaries & Wages 326,966 Overtime 9BB Employer Contributions 91,964 Conferences 776 Travel 20 Cellular Phones 336 Telephones 12,592 Subscription & Publications 0 Seminars & Education 0 Insurance Premium 2,613 Recpt, Prom & Sp Events 455 Memberships 475 Stationery & Office Supplies 325 Program Supplies 42 Total Expenditures 437,552 Revenues Other Revenue 0 Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 437,552 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 336,211 333,7B9 0 1,000 105,947 104,516 1,2B6 1,500 632 100 7B6 BOO 12,935 15,250 0 100 0 500 2,633 2,633 1,031 750 254 4B5 1B9 750 4B6 500 462,390 462,673 0 0 0 0 0 0 462,390 462,673 1 9 Run Date: 1/28/17 3:56PM ; ;: • Draft.> ./: l·.,·[~j > ic'l :~~ri~j:•··••• INC./DEC. ...... ••••.•. ~-::: < ., •. j~:ri•q ... I -~0_16, ... 57,194 390,9B3 17.13% 0 1,000 0.00% 22,831 127,347 21.B4% 0 1,500 0.00% 0 100 0.00% 0 BOO 0.00% 977 16,227 6.41% (100) 0 (100.00%) (150) 350 (30.00%) (100) 2,533 (3.BO%) 0 750 0.00% 0 4B5 0.00% (150) 600 (20.00%) 20,700 21,200 4,140.00% 101,202 I 563,875 21.87% (15,000) (15,000) 0.00% (15,000) (15,000) 0.00% 0 0 0.00% I 86,2o2 I · 548,875 ··, 18~63% 2129 Customer Care Centre Expenditures 2129.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Transfer of full-time Receptionist Clerk Typist, Operations Centre position from 2500. Total2129.1100.0000 Salaries & Wages 2129.1200.0000 Overtime To meet service level/workload commitments Total2129.1200.0000 Overtime 2129.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Transfer of full-time Receptionist Clerk Typist, Operations Centre position from 2500. . Total2129.1400.0000 Employer Contributions 2129.1800.0000 Conferences Service Delivery Officials Conference-Manager, Customer Care Total2129.1800.0000 Conferences 2129.2110.0000 Travel Parking & mileage Total 2129.2110.0000 Travel 2129.2131.0000 Cellular Phones Smartphone-Manager, Customer Care Total2129.2131.0000 Cellular Phones 2129.2140.0000 Telephones Run Date: 1/28/17 4:03 PM 2017 Budget 340,161 50,822 390,983 1,000 1,000 109,087 18,260 127,347 1,500 1,500 100 100 800 800 Voice I Data 3,846 Internet 381 Accu-Tell after hours answering service (Operations, Animal Services, By-law & Customer Care) Total2129.2140.0000 Telephones 2129.2340.0000 Seminars & Education Management Course-(1) Customer Care Rep. II Total 2129.2340.0000 Seminars & Education 2129.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 20 12,000 16,227 350 350 2,533 City of Pickering 2017 Draft Background Information 2129 Customer Care Centre Total2129.2370.0000 Insurance Premium 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To .cover various promotional items Total2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2129.2395.0000 Memberships Ontario Municipal Management Institution (OMMI)-Manager, Customer Care Municipal Service Delivery Officials (MSDO) Total 2129.2395.0000 Memberships 2129.5300.0000 Stationery & Office Suppl General office supplies. Total2129.5300.0000 Stationery & Office Suppl 2129.5320.0000 Program Supplies To cover training supplies Customer Care Centre Kiosks (feedback boxes replacement, including addition of iPad Kiosks pilot program for select facilities) Total2129.5320.0000 Program Supplies 2129.5320.0001 Garbage Collection Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2.50 a tag) (expense is offset by revenue from the program)-Transfer from 2620 Total2129.5320.0001 Garbage Collection Total Expenses Revenues· 2129.9990.0000 Miscellaneous Revenue Garbage Bag Tag Sales-Transfer from 2620 Total2129.9990.0000 Miscellaneous Revenue Total Revenues Net Expenses 21 Run Date: 1/28/17 4:03 PM 2017 Budget 2,533 750 750 135 350 485 600 600 700 5,500 6,200 15,000 15,000 563,875 (15,000) (15,000) (15,000) 548,875 2621 Economic Development & Marketing 2015 Actuals Expenditures Salaries & Wages 151,727 Overtime 0 Employer Contributions 45,851 Conferences 4,931 Travel 3,009 Bus Dev & City Promo 10,676 Cellular Phones 1,463 Telephones 1,557 Advertising 17,163 Trade Shows, Exhib & Displays 6,680 Subscription & Publications 426 Seminars & Education 0 Purch Prnting/Broch/News Ltr 0 Insurance Premium 1,961 Consulting & Professional 15,060 Recpt, Prom & Sp Events 12,055 Memberships 2,983 Photo, Mapping, Printing 3,190 Outside Agency Serv 11,484 Software/Hardware Maintenance Cor 0 Stationery & Office_ Supplies 1,863 Website Support Intranet 0 Total Expenditures 292,079 Revenues Film Permits (3,200) Total Revenues (3,200) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. (8,555) Total Transfers (8,555) Net 280,324 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 155,703 152,917 516 500 46,951 45,969 4,056 5,000 10,296 5,500 8,534 10,000 1,875 1,600 1,570 1,941 24,614 23,900 14,356 14,500 396 720 891 2,000 2,005 10,000 1,976 1,976 10,160 10,000 22,682 22,000 3,314 3,365 1,679 3,500 19,045 24,850 0 0 1,594 2,500 0 0 332,213 342,738 (5,700) (2,500) (5,700) (2,500) 0 0 0 0 326,513 340,238 22 Run Date: 1/28/17 3:56PM Draft ....... %C~~E INC./DEC. Budget •••••• ~~··2~1{ ·::. 2017 : 233,056 385,973 152.41% 0 500 0.00% 59,038 105,007 128.43% 4,000 9,000 80.00% 5,000 10,500 90.91% 10,000 20,000 100.00% 2,600 4,200 162.50% 193 2,134 9.94% 3,500 27,400 14.64% 0 14,500 0.00% 0 720 0.00% 1,000 3,000 50.00% (2,000) 8,000 (20.00%) 1,383 3,359 69.99% 10,000 20,000 100.00% 3,000 25,000 13.64% 0 3,365 0.00% 6,500 10,000 185.71% 5,000 29,850 20.12% 6,000 6,000 0.00% 0 2,500 0.00% 50,930 50,930 0.00% 399,200 741,938 116.47% 0 (2,500) 0.00% 0 (2,500) 0.00% (9,770) (9,770) 0.00% (9,770) (9,770) 0.00% 389,430 729~668· 114,46% City of Pickering 2017 Draft Background Information 2621 Economic Development & Marketing Expenditures 2621.1100.0000 Salaries & Wages Base Salaries and Wages City restructuring -Transfer of salaries and wages from 2113 and 2121. Positions transferred are Manager, Business Development & Public Affairs, Coordinator, Communications and Website Coordinator. Total 2621.1100.0000 Salaries & Wages 2621.1200.0000 Overtime To meet service level/workload commitments Total2621.1200.0000 Overtime 2621.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental City restructuring-Transfer of benefits from 2113 and 2121. Positions transferred are Manager, Business Development & Public Affairs, Coordinator, Communications and Website Coordinator. Total 2621.1400.0000 Employer Contributions 2621 . 1800.0000 Conferences Economic Development Conferences (2 staff) Topical Conference Economic Development Topical Conference -Manager, Business Development & Public Affairs Topical Conference-Coord., Communications -Transfer from 2121 Total 2621.1800.0000 Conferences 2621.2110.0000 Travel Parking & Mileage Airfare & Train for Trade Shows, Conferences and Business Missions Total 2621.2110.0000 Travel 2621.2115.0000 Business Development Business Activities & Special City Initiatives Total2621.2115.0000 Business Development 2621.2131.0000 Cellular Phones Annual Smartphone Charges-Senior Advisor, Investment Attraction & Senior Coordinator, Business Development & Marketing Annual Smartphone Charges-Mgr. Business Develop. & Public Affairs-Transfer from 2113 Annual Smartphone Charges-Coordinator, Communications-Transfer from 2121 Annual Tablet Charges-Mgr. Business Develop. & Public Affairs 23 Run Date: 1/28/17 4:03PM 2017 Budget 161,480 224,493 385,973 500 500 49,106 55,901 105,007 5,000 1,500 1,500 1,000 9,000 2,500 8,000 10,500 20,000 20,000 1,600 800 800 500 City of Pickering 2017 Draft Background Information 2621 Economic Development & Marketing Annual Tablet Charges-Coordinator, Communications-Transferred from 2121 Total2621.2131.0000 Cellular Phones 2621.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 500 4,200 Voice I Data 1 ,829 Internet 305 Total2621.2140.0000 Telephones 2621.2210.0000 Advertising Economic Development Promotional Advertising Special City Advertising Special City Advertising-Transfer from 2121 Total 2621.2210.0000 Advertising 2621.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows (displays, rentals & exhibit materials) Municipal/Regional Economic Development Partnership (trade shows, displays, advertising) City Centre Street Banners & Hardware Total2621.2211.0000 Tr Shows,Exhib.& Displays 2621.2220.0000 Subscriptions & Publicati Journals and Reports NRU Total2621.2220.0000 Subscriptions & Publicati 2621.2340.0000 Seminars & Education Seminars Topical Seminar & Educational Assistance-Coord. Communications-Transfer from 2121 Total 2621.2340.0000 Seminars & Education 2621.2365.0000 Purch. Pr/Broch./Newsltr Brochures/Promotional & Marketing initiatives Total2621.2365.0000 Purch. Pr/Broch./Newsltr 2621.2370.0000 Insurance premium Annual cost of insurance policy that provides protection for municipal activities and property (Policy coverage includes: liability, automobile and property) - reallocation due to City Re-organization Total 2621.2370.0000 Insurance premium 2621.2392.0000 Consulting & Professional Consulting for Economic Development Projects Total 2621.2392.0000 Consulting & Professional 24 2,134, 10,000 13,900 3,500 27,400 2,500 7,000 5,000 14,500 250 470 720 2,000 1,000 3,000 8,000 8,000 3,359 3,359 20,000 20,000 City of Pickering 2017 Draft Background Information 2621 Economic Development & Marketing 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen City of Pickering Promotional Items (corporate merchandise) and City Pins Public Relations including Announcements City Business Events Corporate Sponsorship for Events (e.g. Board of Trade events, GTMA, DSEA) Your City Event, Community Engagement Promotion-Transfer from 2121 Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen 2621.2395.0000 Memberships Economic Dev. Council of Ontario (2 staff) Economic Dev. Assoc. of Canada (1 staff) Project Management Institute Ajax/Pickering Board of Trade International Economic Development Council (IEDC) Total2621.2395.0000 Memberships 2621.2396.0000 Photo,Mapping,Printing To cover professional services for photo enlargements, map and printing reproductions Photography services for City's promotional publications & oblique aerials Various outreach/promotional pieces-Communications -Transfer from 2121 Total2621.2396.0000 Photo,Mapping,Printing 2621.2399.0000 Outside Agency Services Economic Development Writing Services (including translation services) Graphics Support Graphics Support-Transfer from 2121 Printing of Marketing Materials Commercial Real Estate Information (CoStar) Region Business Count Data (TGT Solutions) Total 2621.2399.0000 Outside Agency Services 2621.24 79.0000 Sfwr/Hdwr Maint Contracts Maintenance-Pingstreet City Mobile Application-Transfer from 2121 Enhancement-Transferfrom 2121 Total2621.2479.0000 Sfwr/Hdwr Maint Contracts 2621.5300.0000 Office Supplies General Office Supplies Total2621.5300.0000 Office Supplies 2621.6100.0000 Website Support Security Certificate-Transfer from 2121 25 Run Date: 1/28/17.4:03 PM 2017 Budget 7,000 2,000 4,000 9,000 3,000 25,000 800 290 200 1,400 675 3,365 500 8,000 1,500 10,000 2,500 10,000 5,000 6,000 5,700 650 29,850 3,500 2,500 6,000 2,500 2,500 925 City of Pickering 2017 Draft Background Information 2621 Economic Development & Marketing Annual Hosting-Transfer from 2121 Technical Support-Transfer from 2121 eNewsletter Module (annual)-Transfer from 2121 eCommerce Application Suite (annual licensing fee) -Transfer from 2121 iCreate License Fee-Transfer from 2121 Chat (5 licenses for Customer Care)-Transfer from 2121 Domain Names Registration-Transfer from 2121 Website enhancements-includes online service tool-Transfer from 2121 Google Site Search-Transfer from 2121 Payment Gateway License (eStore)-Transfer from 2121 eSpace Listing (property management web tool) -Transfer from 2121 Demographic Data Set (annual fee)-Transfer from 2121 Customized Economic Development Report Tool (annual fee)-Transfer from 2121 Funded from Cont. Studies Res. for Website Redesign-P0#160 191 Total 2621.6100.0000 Website Support Total Expenses Revenues 1511.0000.0000 LIC & PERMITS-FILM PERMIT Film Permit Fees (public road use) Total1511.0000.0000 LIC & PERMITS-FILM PERMIT 1911.2621.0000 Trsf frm Res -Econ Devel Cont. Studies Res. funding for website redesign Total 1911.2621.0000 Trsf frm Res -Econ Devel Total Revenues Net Expenses 26 Run Date: 1/28/17 4:03PM 2017 Budget 3,100 2,500 1,850 3,050 2,500 250 600 20,000 350 850 1,545 1,800 1,840 9,770 50,930 741,938 (2,500) (2,500) (9,770) (9,770) (12,270) 729,668 2139 Human Resources 2015 Actuals Expenditures Salaries & Wages 416,047 Overtime 0 Employer Contributions 115,076 Employee Recognition & Appreciati01 21,014 Conferences 605 Travel 0 Cellular Phones 1,204 Telephones 2,335 Advertising 6,586 Seminars & Education 76 Corporate Training 5,168 Insurance Premium 4,317 Consulting & Professional 98,671 Recpt, Prom & Sp Events 1,547 Memberships 1,781 Photo, Mapping, Printing 0 Software/Hardware Maintenance Cor 11,094 Stationery & Office Supplies 928 Total Expenditures 686,449 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 686,449 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 417,161 458,461 0 2,000 117,643 125,512 34,152 34,150 1,626 1,800 122 300 495 BOO 2,355 2,637 8,909 7,000 3,490 3,500 132 5,000 4,350 4,350 118,469 111,500 1,387 1,500 1,615 740 0 300 11,496 10,862 1,325 1,200 724,727 771,612 0 0 0 0 724,727 771,612 27 Run Date: 1/28/17 3:56PM ' ;· >Draft li'..Jk~· , ..... ;· ·' INC./DEC. BudgEd: .··.'.·, 2017 • l,, ' (24,846) 433,615 (5.42%) (1,000) 1,000 (50.00%) (1 ,961) 123,551 (1.56%) 0 34,150 0.00% 0 1,800 0.00% 0 300 0.00% 0 800 0.00% 563 3,200 21.35% 3,000 10,000 42.86% 0 3,500 0.00% 5,000 10,000 100.00% (908) 3,442 (20.87%) 0 111 ,500 0.00% 0 1,500 0.00% 0 740 0.00% 0 300 0.00% 1,000 11,862 9.21% 0 1,200 0.00% (19,152) 752,460 (2.48%) I o\ 0 0.00% 0 0 0.00% (19,152) .:••···,··· 752,460 . ··········.' {2.48%): 2139 Human Resources Expenditures 2139.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total2139.1100.0000 Salaries & Wages 2139.1200.0000 Overtime To meet service level/workload commitments Total 2139.1200.0000 Overtime 2139.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2139.1400.0000 Employer Contributions 2139.1700.0000 Employee Recog'n &Apprec Run Date: 1/28/17 4:03PM 2017 Budget 433,615 433,615 1,000 1,000 123,551 123,551 Annual Luncheon 8,900 Retirements -Union Affiliated Retirements -Non -Union Employee Recognition Program Awards Total 2139.1700.0000 Employee Recog'n & Apprec 2139.1800.0000 Conferences Benefits & HR Conferences Total2139.1800.0000 Conferences 2139.2110.0000 Travel Parking and mileage Total 2139.2110.0000 Travel 2139.2131.0000 Cellular Phones Annual smartphone charges-Division Head, Human Resources Total2139.2131.0000 Cellular Phones 2139.2140.0000 Telephones 1,750 3,500 20,000 34,150 1,800 1,800 300 300 800 800 Voice I Data 2,743 Internet Total 2139.2140.000~ Telephones 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost increases Total2139.2210.0000 Advertising 2139.2340.0000 Seminars & Education 28 457 3,200 10,000 10,000 2139 Human Resources City of Pickering 2017 Draft Background Information Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues Employee education assistance under Policy (HUR 160) Total2139.2340.0000 Seminars & Education 2139.2341.0000 Corporate Training Corporate Training: ongoing team-building and corporate training initiatives Total 2139.2341.0000 Corporate Training 2139.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2139.2370.0000 Insurance Premium 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution441/97) Pre-employment Medicals (City Policy HUR-040 + Retainer Fee) Pre-employment Criminal Reference Checks (City Policy HUR-040) Ongoing legal advice Requested Medical Certificates Total 2139.2392.0000 Consulting & Professional 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences Total2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2139.2395.0000 Memberships HRPAO (Coordinator, Human Resources) HRPAO (Employment & Compensation Specialist) Total 2139.2395.0000 Memberships 2139.2396.0000 Photo,Mapping,Printing Run Date: 1/28/17 4:03PM 2017 Budget 1,500 2,000 3,500 10,000 10,000 3,442 3,442 60,000 5,000 4,500 40,000 2,000 111,500 1,500 1,500 320 420 740 Misc. Printing 300 Total2139.2396.0000 Photo,Mapping,Printing 2139.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Organization Software Maintenance-Info: HR Maintenance -Parklane Total2139.2479.0000 Sfwr/Hdwr Maint Contracts 2139.5300.0000 Stationery & Office Suppl General office supplies Total2139.5300.0000 Stationery & Office Suppl 29 300 512 8,300 3,050 11,862 1,200 1,200 2139 Human Resources Total Expenses Total Revenues Net Expenses City of Pickering 2017 Draft Background Information 30 Run Date: 1/28/11 4:03 PM 2017 Budget 752,460 0 752,460 2141 Health & Safety 2015 Actuals Expenditures Salaries & Wages 116,464 Overtime 315 Employer Contributions 22,637 Conferences 333 Travel 392 Cellular Phones 140 Telephones 388 Seminars & Education 889 Corporate Training 35,326 Insurance Premium 871 Memberships 512 Software/Hardware Maintenance Cor 4,989 Stationery & Office Supplies 88 Educational/Promotional Materials 635 Workplace Accommodations 153 Total Expenditures 184,132 Revenues Total Revenues 0 Transfers from Reserves & R.F. Transfer from Reserve Fund (32,000) Total Transfers (32,000) Net 152,132 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 95,294 82,857 154 600 23,882 24,306 0 650 0 500 0 800 391 533 147 500 14,433 32,000 878 878 135 550 4,749 5,500 16 300 618 1,000 488 900 141,185 151,874 0 0 0 (32,000) 0 (32,000) 141,185 119,874 31 Run Date: 1/28/17 3:56PM ··············~:RJ;!i:::···\;·····::•· J I ' . > ..• ; INC./DEC. 1··.% CHGE.. I•······ ; ~ui1 :>:. .. : . I• •'• 2016 • 10,363 93,220 12.51% 0 600 0.00% (1 ,871) 22,435 (7.70%) 0 650 0.00% 0 500 0.00% (800) 0 (100.00%) 0 533 0.00% 0 500 0.00% 0 32,000 0.00% (149) 729 (16.97%) (80) 470 (14.55%) 0 5,500 0.00% 0 300 0.00% 0 1,000 0.00% 0 900 0.00% 7,463 159,337 4.91% 0 0 0.00% 0 (32,000) 0.00% ol (32,000) 0.00% 7,463 I •. ,. ···1.27,337 • ••• 6~23% 2141 Health & Safety Expenditures 2141.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information . Total2141.1100.0000 Salaries & Wages 2141.1200.0000 Overtime To meet service level/workload commitments Total 2141.1200.0000 Overtime 2141.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2141.1400.0000 Employer Contributions 2141.1800.0000 Conferences PSHSA (Public Services Health & Safety Association) membership meetings Total 2141.1800.0000 Conferences 2141.2110.0000 Travel Parking and mileage Total 2141.211 0.0000 Travel 2141.2140.0000 Telephones Run Date: 1/28/11 4:03 PM 2017 Budget 93,220 93,220 600 600 22,435 22,435 650 650 500 500 Voice I Data 457 Internet 76 Total 2141.2140.0000 Telephones 2141.2340.0000 Seminars & Education Education Assistance-Coordinator, Health & Safety Total2141.2340.0000 Seminars & Education 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure includes: in-house training, external trainers, wellness initiatives, safety supplies inclusive of food and beverage. Program funded from the WSIB reserve. Total 2141.2341.0000 Corporate Training 2141.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2141.2370.0000 Insurance Premium 2141.2395.0000 Memberships HRPAO Membership-Coordinator, Health & Safety OMHSA Membership-Coordinator, Health & Safety Total 2141.2395.0000 Memberships 32 533 500 500 32,000 32,000 729 729 320 150 470 City of Pickering 2017 Draft Background Information 2141 Health & Safety 2141.2479.0000 SFWRIHDWR MAINT CONTRACTS MSDS Online (H&S compliance) Total2141.2479.0000 SFWRIHDWR MAINT CONTRACTS 2141.5300.0000 Stationery & Office Suppl General office supplies Total2141.5300.0000 Stationery & Office Suppl 2141.5380.0000 Educational Material Training & Educational Material Total2141.5380.0000 Educational Material 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured workers) Total 2141.5390.0000 Workplace Accommodation Total Expenses Revenues 1920.2141.0000 Trsffrm RF-Hlth & Sfty Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training Total1920.2141.0000 Trsf frm RF-Hlth & Sfty Total Revenues Net Expenses 33 Run Date: 1/28/17 4:03 PM 2017 Budget 5,500 5,500 300 300 1,000 1,000 900 900 159,337 (32,000) (32,000) {32,000) 127,337 -Cd:;of- Pl(I(ERJNG The Corpor"ation of the City of Pickering City Development Department Employee Complement Director, City Development & CBO c..J ~ I Supervisor, City Development Adll)inistration (1-NUFT) 1 Administrative Assistant, City Development (1-NUFT) . I Clerk, Support Services (1-UFT) Planning Division (Chart No. 3a) Director's Office Employee Complement 3 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT Authorized by: . ~x/) I/) u~ Chief Administrative Officer Planning Division Employee Complement 10 Non-Union FT 0 Non-Union PT 12 Union FT 0 Union PT January 1, 2017 15 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 25 Union Full-Time (UFT) 0 Union Part-Time (UPT) Building Services Employee Complement 2 Non-Union FT 0 Non-Union PT 12 l,Jnion FT 0 Union PT l Building Services (Chart No. 3b) Chart No.3 -Cti#of~ P1CI<ER1NG w m The Corporation of the City of Pickering City Development Departr,nent Building Services Director, City Development & CBO Supervisor, Building Supeniisor, Building r--Inspections Permits r--(1-NUFT) (1-NUFT) ' Inspector II, Building Senior t-Services Examiner/Inspector 1-(3-UFT) (3-UFT) Clerk, Building Services Examiner/Inspector '---(2-UFT) (1-UFT) r-- Zoning Examiner (2-UFT) Coordinator, Building Permits (1-UFT) Authorized by: ()~J Chief Administrative Officer January 1, 2017 Employee Complement 2 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 12 Union Full-Time (UFT) 0 Union Part-Time (UPT) Chart No. 3(b) City Development Department 2015 Actuels Expenditures Salaries & Wages 3,151,996 Overtime 10,709 Employer Contributions 890,811 Conferences 6,557 Uniforms 2,947 Travel 21,224 Cellular Phones ~.995 Telephones 15,954 Advertising 9,989 Trade Shows, Exhib & Displays 2,745 Subscription & Publications 5,342 Seminars & Education 8,188 Insurance Premium 32,348 Ins. Deductible 0 Consulting & Professional 201,201 Recpt, Prom & Sp Events 10,840 Memberships 18,170 Photo, Mapping, Printing 3,164 Garbage Collection 15,000 Outside Agency Setv 5,890 Software/Hardware Maintenance Cor 103,985 BLiilding Rentals 0 Rental Mise Equip 9,845 Stationery & Office Supplies 15,231 Forms 1,542 Program Supplies 78,161 Gift Shop Plaques 0 Gas, Oil Tires 0 supplies & Tools 723 System & Software Upgrades 4,895 Total Expenditures 4 636 452 Revenues Sale of Serv -Plan Admin (776) Sale of Serv-Plan Appl (487,785) Licenses & Permits (1 ,223,537) Donations (1 0.473) On!. Specific Grants 0 Other Revenue (53,267) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 3,247,956 3,512,985 9,029 20,300 906,399 976,788 14,418 18,245 2,802 3,850 19,990 29,420 8,384 10,150 16,088 18,637 8,319 12,500 3,167 3,500 3,686 5,900 8,331 28,250 31,894 31,894 2,109 1,000 169,341 726,180 14,956 12,900 19,156 21,825 2,506 12,950 15,000 15,000 24,904 17,500 138,252 136,370 0 300 9,845 9,850 17.793 16,650 1,007 2,000 54,557 89,500 0 1,000 919 0 230 1,800 0 0 4 751 038 5 737 244 (9,595) (2,000) (593,120) (385,400) {2,304, 156) (1,250,000) (8,905) (11 ,500) 0 0 (88,374) (110,000) 37 Run Date: 1/31/17 3:25PM Craft Inc./Dec. Budget % CHGE. 2017 2016 9,763 3,522,748 0,28% (8,550) 11,750 (42.12%) 16,607 993,395 1.70% 2,380 20,625 13.04% 650 4,400 14.29% (3,000) 26,420 (10.20%) 650 10,700 5.42% 3,232 21,869 17.34% 0 12,500 0.00% 0 3,500 0.00% 0 5,900 0.00% 6,150 34,400 21 .77% {4,772) 27,122 {14.96%) 1,000 2,000 100.00% 157,902 884,082 21 .74% 9,000 21,900 69.77% 2,445 24,270 11.20% 0 12,950 0.00% (15,000) 0 (100.00%) 2,000 19,500 11.43% (13,470) 122,900 (9.88%) 0 300 0.00% 0 9,850 0.00% 4,000 20,650 24.02% 0 2,000 0.00% 57,570 147,070 64.32% 2,000 3,000 200.00% 0 0 0.00% 0 1,800 0.00% 0 0 0.00% 230 357 5 967 601 4.02% 0 (2,000) 0.00% (113,200) (498,600) 29.37% (200,000) (1,450,000) 16.00% 0 (1 1 ,500) 0.00% (5,470) (5,470) 0.00% 95,000 (15,000) (86.36%) City Development Department 2015 Actuals Event Vendor Fees 0 York Region Funded Proj (25,730) Cost Recoveries 0 Mise Income (14,281) Oth Rev-Rebatesllncentive (20,583) Rntl -CCC Roof Solar Panel (3,000) Total Revenues (1,839,432) Transfers from Reserves & R.F. Transfer from Reserve (336,599) Trans. from Continuing Studies Res. (6,293) Transfer from Reserve Fund (19,487) Total Transfers {362,379). Net 2,434,641 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 0 0 (2,186) 0 0 0 (13,218) (16,625) (41,920) (20,000) (6,000) (6,000) (3,067,474) (1,801,525) 0 (529,925) (3,136) (28,995) 0 (194,250) {3136) (753170) 1,680 428 3,182 549 38 Run Date: 1131117 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 (20,000) (20,000) 0.00% 0 0 0.00% (96,000) (95,000) 0.00% 11,000 {5,625) (66.17%) (72,000) (92,000) 360.00% 0 (6,000) 0.00% {399,670) (2 201195) 22.19% 12,625 (517,300) (2.38%) 17,546 (11,450) (60.51%) (146,000) (340,250) 75.16% (115 830) (869 000) 16.38% (286,143) 2,897 408 (8.96%) 2610 City Development -Admin 2015 Actuals Expenditures Salaries & Wages 410,109 Overtime 0 Employer Contributions 101,165 Conferences 873 Travel 406 Cellular Phones 729 Telephones 3,501 Subscription & Publications 3,453 Seminars & Education 691 Insurance Premium 3,851 Recpt, Prom & Sp Events 1,050 Memberships 660 Photo, Mapping, Printing 3,013 Software/Hardware Maintenance Cor 103,985 Rental Mise Equip 9,845 Stationery & Office Supplies 11,000 Supplies & Tools 0 System & Software Upgrades 4,895 Total Expenditures 659,226 Revenues Sale of Serv -Plan Admin (776) Total Revenues (776) Transfers from Reserves & R.F. Total Transfers 0 Net 658,450 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 349,097 413,976 0 500 90,456 97,175 985 1,000 102 500 572 800 3,531 3,956 2,731 3,500 182 1,500 3,880 3,880 407 500 956 920 0 500 138,252 136,370 9,845 9,850 2,235 4,000 0 100 0 0 603,231 679,027 (9,595) (2,000) (9,595) (2,000) 0 0 593,636 677,027 42 Run Date: 1/28/17 3:56PM .... ~yi '. ··.·· ··' INC./DEC. %GHGE''i ' /. 21l17.. . 1 :. '·2o1s ,: . 2,144 416,120 0.52% 0 500 0.00% (761) 96,414 (0.78%) 1,800 2,800 180.00% 0 500 0.00% 0 800 0.00% 845 4,801 21.36% 0 3,500 0.00% 0 1,500 0.00% (828) 3,052 (21.34%) 0 500 0.00% 280 1,200 30.43% 0 500 0.00% (13,470) 122,900 (9.88%) 0 9,850 0.00% (2,000) 2,000 (50.00%) 0 100 0.00% 0 0 0.00% (11 ,990) 667,037 (1.77%) 0 (2,000) 0.00% 0 (2,000) 0.00% 0 0 0.00% (11,990) . 665,037 . .; . (1.77%) 2610 City Development -Admin Expenditures 2610.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total 2610.1100.0000 Salaries & Wages 2610.1200.0000 Overtime To meet service level/workload commitments Total 2610.1200.0000 Overtime 2610.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2610.1400.0000 Employer Contributions 2610.1800.0000 Conferences City Development Related Conference -Director-Registration and Accommodations LMCBO Fall & Spring Workshop (CBO)-Transfer from 2612 Total2610.1800.0000 Conferences 2610.2110.0000 Travel Parking & mileage Mileage -Conference Total 2610.2110.0000 Travel 2610.2131.0000 Cellular Phones Annual Smartphone -Director Total 2610.2131.0000 Cellular Phones 2610.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 416,120 416,120 500 500 96,414 96,414 1,000 1,800 2,800 300 200 500 800 800 Voice I Data 4,115 Internet 686 Total2610.2140.0000 Telephones 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations Total 261 0.2'220.0000 Subscriptions & Publicati 2610.2340.0000 Seminars & Education General Education Assistance Adobe lnDesign Total2610.2340.0000 Seminars & Education 2610.2370.0000 Insurance Premium 43 4,801 3,500 3,500 1,000 500 1,500 City of Pickering 2017 Draft Background Information 2610 City Development-Admin Annual cost 6f insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total2610.2370.0000 Insurance Premium 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations- lunches & consultant workshops Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2610.2395.0000 Memberships OPPI/CIP Full Membership-Director Urban Land Institute-Director-Associate Membership Professional Engineers Ontario, Director-Transfer from 2612 Total 2610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing Records Management Scanning Total2610.2396.0000 Photo,Mapping,Printing 2610.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-AMANDA Property Maintenance -Microfiche Scanner & Printer Maintenance -ESRI and Geocortex Maintenance -AutoCAD License Maintenance -Adobe Creative Suite Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and Registered Plans (Year 3 of 5) Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl General office supplies Transfer to 2611 Total 2610.5300.0000 Stationery & Office Suppl 2610.5902.0000 Supplies & Tools Small office equipment Total2610.5902.0000 Supplies & Tools Total Expenses Revenues 44 Run Date: 1/28/17 4:03PM 2017 Budget 3,052 3,052 500 500 700 240 260 1,200 500 500 64,100 2,800 38,500 16,100 1,400 122,900 9,850 9,850 4,000 (2,000) 2,000 100 100 667,037 2610 City Development-Admin City of Pickering 2017 Draft Background Information 1460.0000.0000 SALE OF SERV-PLAN ADMIN Sale of Services -maps and other planning documents Total1460.0000.0000 SALE OF SERV-PLAN ADMIN Total Revenues Net Expenses 45 , Run Date: 1/28/17 4:03PM 2017 Budget (2,000) (2,000) (2,000) 665,037 2611 Planning & Design 2015 Actuals Expenditures Salaries & Wages 1,356,525 Overtime 9,152 Employer Contributions 392,229 Conferences 3,259 Uniforms 128 Travel 2,296 Cellular Phones 2,241 Telephones 5,447 Advertising 0 Seminars & Education 1,504 Insurance Premium 15,833 Ins. Deductible 0 Consulting & Professional 177,222 Recpt, Prom & Sp Events 0 Memberships 8,752 Photo, Mapping, Printing 0 Building Rentals 0 Stationery & Office Supplies 0 Supplies & Tools 0 Total Expenditures 1,974,588 Revenues Sale of Serv -Plan Appl (487,785) Other Revenue (35,900) Cost Recoveries 0 Total Revenues (5~3,685) Transfers from Reserves & R.F. Transfer from Reserve (336,599) Trans. from Continuing Studies Res. (6,293) Transfer from Reserve Fund 0 Total Transfers (342,892) Net 1,108,011 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,440,215 1,593,880 3,189 15,800 410,568 445,773 5,267 7,220 708 600 2,128 3,150 2,298 2,400 5,495 6,320 0 2,000 3,358 4,450 15,254 15,254 1,000 0 150,270 650,040 4,663 850 9,328 10,455 2,320 7,200 0 300 9,509 7,000 0 200 2,065,570 2,772,892 (593, 120) (385,400) (53,902) (80,000) 0 0 (647,022) (465,400) 0 (529,925) (2,571) (2,855) 0 (164,250) (2,571) (697,030) 1,415,977 1,610,462 46 Run Date: 1/28/17 3:56 PM I: \it.:>;£··, ~; c. %:::CHGE.! . INC./DEC. : ;;_~~~; ,;;l, . 201, ,···~······ 16 (102,002) 1,491,878 (6.40%) (8,550) 7,250 (54.11%) (15,697) 430,076 (3.52%) (1,220) 6,000 (16.90%) 0 600 0.00% 0 3,150 0.00% 0 2,400 0.00% 1 '147 7,467 18.15% 0 2,000 0.00% 6,550 11,000 147.19% (2,334) 12,920 (15.30%) 1,000 1,000 0.00% 174,960 825,000 26.92% 0 850 0.00% (1,545) 8,910 (14.78%) 0 7,200 0.00% 0 300 0.00% 6,000 13,000 85.71% 0 200 0.00% 58,309 2,831,201 2.10% (113,200) (498,600) 29.37% 80,000 0 (100.00%) (80,000) (80,000) 0.00% (113,200) (578,600) 24.32% 12,625 (517,300) (2.38%) 2,855 0 (100.00%) (146,000) (310,250) 88.89% (130,520) (827,550) 18.73% (185,411) /1;425,051; '· (11;51%) City Development Department-Planning & Design (2611) Funding Source for 2017 Consulting & Professional 2611.2392.0000 Consulting & Professional Project Professionalffechnical Assistance General/Urban Design/Heritage Phases 2 & 3 South Pickering Intensification Study (Vision Implementation - 2 year project) 73% DC Funded Comprehensive Zoning By-law Update Study- Multi-year Project (First Phase: Discussion Papers and Consultation) 73% DC Funded) Funding Source Property Tax Property Tax Development Charges Property Tax Development Charges Cost $50,000.00 60,750.00 164,250.00 $225,000.00 54,000.00 146,000.00 $200,000.00 2017 Property Tax Impact $164,750.00 2611.2392.0002 Consulting -Funded by Seaton App. Fees Seaton Development, Implementation & Legal Assistance (including planning, heritage, economic development, broadband and sustainability) Seaton LED Streetlight Reviews Seaton App. Fees $260,000.00 Seaton App. Fees 10,000.00 2611.2392.0003 Consulting -Funded from Developers/Landowners Urban Design Review Services Developers/Land owners $80,000.00 BL# 160472 (funded 100% from Developers) Updated: January 27, 2017 47 2611 Planning & Design Expenditures 2611.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information City restructuring-salary and wages transfer to 2620 Conversion of one full time Planner II position to a full time Planner I position (net cost savings) Conversion of one full time Principal Planner-Urban Design & Policy position to a full time Principal Planner-Development Review position (net cost savings) New full time Senior Planner position-Start date Oct 1, 2017 Total 2611.1100.0000 Salaries & Wages 2611.1200.0000 Overtime Ontario Municipal Board Preparation Priority Projects/Applications Resident Mtgs Council/Planning Committee Meetings/Statutory Public Meetings Heritage Pickering -11 Meetings Secretary-Treasurer-Committee of Adjustment-18 meetings Advisory Committee meetings Total 2611.1200.0000 Overtime 2611.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental City restructuring-transfer of benefits to 2620 Benefits related to conversion of one full time Planner II position to a full time Planner I position (net cost savings) Benefits related to conversion of one full time Principal Planner-Urban Design & Policy position to a full time Principal Planner-Development Review position (net cost) Benefits related to new full time Senior Planner, Development Review position - Start date Oct 1, 2017 Total 2611.1400.0000 Employer Contributions 2611.1800.0000 Conferences Ontario Assn of CIA-3 Days (1 Staff) Registration, hotel and expenses OPPI Conference -(3 Staff) Registration and hotel OPPI or similar conference for Principal Planner-Strategic Initiatives transfer to 2620 48 Run Date: 1/31/17 10:15 AM 2017 Budget 1,593,523 (111 ,037) (5,960) (8,203) 23,555 1,491,878 2,000 2,000 1,000 750 750 500 250 7,250 451,984 (30,841) (1 '136) 3,194 6,875 430,076 1,000 3,900 (1 ,300) City of Pickering 2017 Draft Background Information 2611 Planning & Design Run Date: 1/28/17 4:03 PM OPPI or similar conference for Principal Planner-Strategic Initiatives transfer to 2620 Urban Land Institute/Municipal Affairs Conference/Strategy Institute ESRI Regional Conference Total 2611.1800.0000 Conferences 2611.1900.0000 Uniforms As per the Collective Agreement Total2611.1900.0000 Uniforms 2611.2110.0000 Travel Parking & Mileage OPPI or Similar Conference-(3 Staff) Ontario Assn. of CIA Conference Total2611.2110.0000 Travel 2611.2131.0000 Cellular Phones Annual Smartphone Charges or Reimbursements-Chief Planner & Mgr. Dev Review & Urban Design, and Mgr. Policy & Geomatics Total 2611.2131.0000 Cellular Phones 2611.2140.0000 Telephones 2017 Budget (1 ,300) 2,000 400 6,000 600 600 2,700 250 200 3,150 2,400 2,400 Voice I Data 6,400 Internet 1,067 Total2611.2140.0000 Telephones 2611.2210.0000 Advertising Public meetings regarding various studies and notification of City-initiated zonings & official plans; RFP notices Total2611.2210.0000 Advertising 2611.2340.0000 Seminars & Education Planner Progression -Education/Training Manager/Planner Training Canadian Green Building Council & LEED Training Planning & Design Seminars Durham Region Planners Seminars & Workshops SQL Queries for Oracle Databases Oracle PUSQ Programming Developing Workflows for Geocortex Planning & Design Seminar-Principal Planner-Strategic Initiatives transfer to 2620 Total2611.2340.0000 Seminars & Education 49 7,467 2,000 2,000 500 1,000 500 500 500 3,300 3,700 1,200 (200) 11,000 City of Pickering 2017 Draft Background Information 2611 Planning & Design 2611.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2611.2370.0000 Insurance Premium 2611.2371.0000 Insurance Deductible Insurance Deductible Total2611.2371.0000 Insurance Deductible 2611.2392.0000 Consulting & Professional Professionalffechnical Assistance-General/Urban Design/Heritage Phases 2 & 3 South Pickering Intensification Study (Vision/Implementation - 2 year project) 73% DC Funded Comprehensive Zoning By-law Update-Multi-year Project (1st Phase: Discussion Papers & Consultation-2 years) -73% DC Funded · Total 2611.2392.0000 Consulting & Professional 2611.2392.0002 Consulting-Funded by Seaton App Fees Seaton Development, Implementation & Legal Assistance in response to unknown development issues as they arise related to planning, heritage, economic development, sustainability, broadband infrastructure and OMB. Seaton LED Streetlight Reviews Total 2611.2392.0002 Consulting -Funded by Seaton App Fees 2611.2392.0003 Consulting-Funded Developers/Land Owners Urban Design Review Services (funded 100% from Developers) PO# 160472 Total 2611.2392.0003 Consulting -Funded Developers/Land Owners 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen Refreshments for public planning meetings/workshops and promotional situations - lunches & consultant workshops OPPI Sponsor Registrations Total2611.2394.0000 Recpt, Prom & Sp.Ev., Gen 2611.2395.0000 Memberships OPPI/CIP Full Membership-12 staff OPPI/CIP Provisional Membership-2 staff Ontario Assn of CIA-2 staff@ $120 each URISA Ontario-1 Staff URISA International-1 Staff AMANDA Central User Group Annual Fee Urban Land Institute (Associate Membership) 50 Run Date: 1/28/17 4:03PM 2017 Budget 12,920 12,920 1,000 1,000 50,000 225,000 200,000 475,000 260,000 10,000 270,000 80,000 80,000 600 250 850 7,100 1,400 240 80 300 250 240 City of Pickering 2017 Draft Background Information 2611 Planning & Design OPPI/CIP Full Membership-Principal Planner-Strategic Initiatives transfer to 2620 Total 2611.2395.0000 Memberships 2611.2396.0000 Photo,Mapping,Printing Paragon (printing, laminating, enlargement/reduction) Report Reproduction Records Management Scanning Total 2611.2396.0000 Photo,Mapping,Printing 2611.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings Total 2611.2635.0000 Building Rentals 2611.5300.0000 Stationery & Office Suppl General office supplies & plotter/drafting supplies Transfer from 261 0 Paper/print cartridges Total 2611.5300.0000 Stationery & Office Suppl 2611.5902.0000 Supplies & Tools Small office & drafting equipment Total2611.5902.0000 Supplies & Tools Total Expenses Revenues 1461.0000.0000 SALE OF SERV-PLAN APPL Zoning By-law Amendments Official Plan Amendment Draft Plan of Subdivision/Condominium Site Plan Telecommunications Towers Committee of Adjustment-Variances Land Division Minister's Zoning Order Total1461.0000.0000 SALE OF SERV-PLAN APPL 1910.7048.2611 Trsf Seaton Dev R-Pianng Funding for Seaton Development, Implementation & Legal Assistance Funding for (2) Principal Planners, inCluding benefits Funding for Seaton LED Streetlight Reviews Total1910.7048.2611 Trsf Seaton Dev R-Pianng 51 Run Date: 1/28/17 4:03PM 2017 Budget (700) 8,910 300 4,400 2,500 7,200 300 300 7,000 2,000 4,000 13,000 200 200 2,831,201 (120,000) (26,000) (100,000) (130,000) (15,000) (75,000) (30,000) (2,600) (498,600) (260,000) (247,300) (10,000) (517,300) 2611 Planning & Design City of Pickering 2017 Draft Background Information 1920.2611.0000 Trsf frm RF-Planning Funding for Phase 2 South Pickering Intensification Study (Vision/Implementation) 73% DC Funded Funding for 1st Phase of Comprehensive Zoning By-law Update Study (Discussion Papers & Consultation)-73% DC Funded Total1920.2611.0000 Trsffrm RF-Planning 2611.9965.0000 Cost Recoveries Funded from Developers 100% -Urban Design Review Services Total 2611.9965.0000 Cost Recoveries Total Revenues Net Expenses 52 Run Date: 1/28/17 4:03 PM 2017 Budget (164,250) (146,000) (310,250) (80,000) (80,000) {1 ,406, 150) 1,425,051 2612 Building Services 2015 Actuals Expenditures Salaries & Wages 1,005,851 Overtime 1,300 Employer Contributions 291,484 Conferences 1 '165 Uniforms 2,669 Travel 16,016 Cellular Phones 4,357 Telephones 5,449 Subscription & Publications 1,889 Seminars & Education 5,932 Insurance Premium 8,782 Ins. Deductible 0 Consulting & Professional 17,641 Recpt, Prom & Sp Events 295 Memberships 5,688 Stationery & Office Supplies 3,786 Forms 1,542 Gas, Oil Tires 0 Supplies & Tools 723 Total Expenditures 1,374,569 Revenues Licenses & Permits (1 ,223,537) Other Revenue (17,367) Cost Recoveries 0 Total Revenues (1,240,904) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Total Transfers 0 Net 133,665 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,074,905 1 '130,960 4,871 3,000 309,802 329,466 4,371 5,500 2,094 3,000 15,374 22,950 4,113 4,950 5,492 6,420 822 2,000 4,449 19,000 8,849 8,849 1,109 1,000 0 27,420 397 1,400 5,751 7,270 5,503 5,000 1,007 2,000 919 0 230 1,500 1,450,058 1,581,685 (2,304, 156) (1 ,250,000) (34,472) (30,000) 0 0 (2,338,628) (1,280,000) 0 (2,420) 0 (2,420) (888,570) 299,265 53 Run Date: 1/28/17 3:56 PM Draft l;r·%~.L~:\. auliget : ., INC./DEC. 201'1' , .....•......... '2o1s:······•·••··· 816 1,131,776 0.07% 0 3,000 0.00% 2,165 331,631 0.66% 500 6,000 9.09% 500 3,500 16.67% (3,000) 19,950 (13.07%) 50 5,000 1.01% 1,047 7,467 16.31% 0 2,000 0.00% (600) 18,400 (3.16%) (1 ,610) 7,239 (18.19%) 0 1,000 0.00% (2,420) 25,000 (8.83%) 2,500 3,900 178.57% (130) 7,140 (1.79%) 0 5,000 ~ 0.00% 0 2,000 0.00% 0 0 0.00% 0 1,500 0.00% (182) 1,581,503 (0.01%) (200,000) (1 ,450,000) 16.00% 15,000 (15,000) (50.00%) (15,000) (15,000) 0.00% (200,000) (1 ,480,000) 15.63% 2,420 0 (100.00%) 2,420 0 (100.00%) (197,762) .····: .. · 101,503 .. ·· (sa:os%)' City of Pickering 2017 Draft Background Information 2612 Building Services Run Date: 1/28/17 4:03 PM Expenditures 2612.1100.0000 Salaries & Wages Base Salaries and Wages Conversion of one full time Building Information & Compliance position to a full time Examiner/Inspector position (net cost) Conversion of one full time Inspector II, Building Services position to a full time Zoning examiner position (net cost savings) Chief Building Official -position unfunded Clerk, Building Services contract position. Funded from increase in Building Permit revenues Total2612.1100.0000 Salaries & Wages 2612.1200.0000 Overtime To meet legislated building permit timeframes Total2612.1200.0000 Overtime 2612.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to conversion of one full time Building Information & Compliance position to a full time Examiner/Inspector position (net cost) Benefits related to conversion of one full time Inspector II, Building Services position to a full time Zoning examiner position (net cost savings) Decrease in benefits for Chief Building Official -position unfunded Benefits related to Clerk, Building Services contract position. Funded from increased in Building Permit revenues Total 2612.1400.0000 Employer Contributions 2612.1800.0000 Conferences Ontario Building Officials Association (3 Staff)-Hotei!Reg'n-Huntsville LMCBO Fall Workshop (CBO) LMCBO Spring Workshop (CBO) LMCBO Fall & Spring Workshop (CBO)-Transfer to 2610 Total2612.1800.0000 Conferences 2612.1900.0000 Uniforms As per the Collective Agreement Total2612.1900.0000 Uniforms 2612.2110.0000 Travel Ontario Building Officials Association Conference (2 Staff) 54 2017 Budget 1,202,476 10,439 (8,939) (127,200) 55,000 1,131,776 3,000 3,000 360,233 2,050 (1 ,652) (33,500) 4,500 331,631 6,000 750 1,050 (1 ,800) 6,000 3,500 3,500 400 City of Pickering 2017 Draft Background Information 2612 Building Services Run Date: 1/28/17 4:03 PM Construct Canada-(CBO) Annual mileage for Supervisor & inspectors Mileage/Parking for CBO, Supervisor, Senior Examiner/Inspector Total2612.2110.0000 Travel 2612.2131.0000 Cellular Phones Annual Smartphone Charges -Supervisor and 3 staff Total2612.2131.0000 Cellular Phones 2612.2140.0000 Telephones 2017 Budget 50 17,000 2,500 19,950 5,000 5,000 Voice I Data 6,400 Internet 1,067 Total 2612.2140.0000 Telephones 2612.2220.0000 Subscriptions & Publicati Building Codes, Referenced Standards, and Fire Codes Total2612.2220.0000 Subscriptions & Publicati 2612.2340.0000 Seminars & Education Building Code & other technical training programs-all staff HRAI Courses -Senior Examiner/Inspector (Plumbing & HVAC) General Educational Assistance Construct Canada-CBO and 3 Inspector ll's OBOA or similar Course (to be facilitated by the City & is 100% cost recoverable) OBOA Zoning Course (2 staff) Total2612.2340.0000 Seminars & Education 2612.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2612.2370.0000 Insurance Premium 2612.2371.0000 Insurance Deductible Insurance Deductible Total2612.2371.0000 Insurance Deductible 2612.2392.0000 Consulting & Professional Investigation & Assessment of illicit grow operations. 1 00% recoverable Professional engineers, building science specialists and environmental consultants retained to provide specialized examination and inspection services Total2612.2392.0000 Consulting & Professional 2612.2394.0000 Recpt, Prom & Sp Events Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety Month) 55 7,467 2,000 2,000 5,000 1,000 1,000 400 10,000 1,000 18,400 7,239 7,239 1,000 1,000 15,000 10,000 25,000 1,000 City of Pickering 2011 Draft Background Information 2612 Building Services Conference Meals Corporate Apparel Promotional Items Total2612.2394.0000 Recpt, Prom & Sp Events 2612.2395.0000 Memberships Assn of Architectural Technologists of Ont.-(2 staff) MMA-Director Filings Ontario Building Officials Assn-(10 staff@ $315 each) Code Interpretation Advisory Committee-(1 staff) Mechanical Services Advisory Committee-(1 staff) Plumbing Advisory Committee-(1 staff) Building Inspection Advisory Committee-(1 staff) American Society of Heating Refrigeration & Air Condition Engineers-(1 staff) Structural Advisory Committee-(1 staff) Large Municipalities Chief Building Officials -(1 staff) Ontario Association of Certified Engineering Technologists-(2 staff) MMAH BCIN Annual Registration Fees-(12 staff) Membership Contingency Fund Professional Engineers Ontario -(2 staff) Professional Engineers Ontario, Director-Transfer to 2610 Total 2612.2395.0000 Memberships 2612.5300.0000 Stationery & Office Suppl General office supplies Total 2612.5300.0000 Stationery & Office Suppl 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers, brochures, information packages Total 2612.5302.0000 Forms 2612.5902.0000 Supplies & Tools Personal Protective Equipment (Grow operations and other hazardous sites) Incidental inspection and testing devices Total 2612.5902.0000 Supplies & Tools Total Expenses Revenues 1517.0000.0000 BUILDING PERMITS 56 Run Date: 1/28/17 4:03PM 2017 Budget 400 2,000 500 3,900 500 200 3,150 50 50 50 50 280 50 250 550 1,200 500 520 (260) 7,140 5,000 5,000 2,000 2,000 500 1,000 1,500 1,581,503 City of Pickering 2017 Draft Background Information 2612 Building Services Run Date: 1/28/17 4:03PM Residential Non-residential Sign permits Other permits Total1517.0000.0000 BUILDING PERMITS 2612.9965.0000 Cost Recoveries Charge-back for costs incurred respecting Investigation & Assessment of illicit grow operations Total2612.9965.0000 Cost Recoveries 2612.9990.0000 Other Revenue Revenue from attendance by outside municipalities to offset cost for OBOA course Compliance Letters Total2612.9990.0000 Other Revenue Total Revenues Net Expenses 57 2017 Budget (1 ,005,000) (350,000) (5,000) (90,000) (1 ,450,000) (15,000) (15,000) (1 0,000) (5,000) (15,000) (1 ,480,000) 101,503 2620 Strategic Initiatives & Sustainability 2015 Actuals Expenditures Salaries & Wages 373,591 Overtime 257 Employer Contributions 105,447 Conferences 1,260 Uniforms 150 Travel 1,996 Cellular Phones 1,668 Telephones 1,557 Advertising 9,989 Trade Shows, Exhib & Displays 2,745 Subscription & Publications 0 Seminars & Education 61 Insurance Premium 3,882 Consulting & Professional 2,446 Recpt, Prom & Sp Events 9,495 Memberships 2,420 Photo, Mapping, Printing 151 Garbage Collection 15,000 Outside Agency Serv 5,890 Stationery & Office Supplies 445 Program Supplies 74,529 Total Expenditures 612,979 Revenues Donations (10,473) Ont. Specific Grants 0 Event Vendor Fees 0 York Region Funded Proj (25,730) Mise Income (14,281) Oth Rev-Rebates/Incentive (20,583) Rntl -CCC Roof Solar Panel (3,000) Total Revenues (74,067) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund (19,487) Total Transfers (19,487) Net 519,425 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 378,139 367,369 969 1,000 95,144 103,899 3,495 3,000 0 250 1,732 1,500 1,401 2,000 1,570 1,941 8,319 10,500 3,167 3,500 133 400 342 3,000 3,911 3,911 17,672 41,740 9,477 9,750 2,446 2,480 186 5,000 15,000 15,000 24,904 17,500 546 500 54,557 89,500 623,110 683,740 (8,905) (11 ,500) 0 0 0 0 (2, 186) 0 (13,218) (16,625) (41,920) (20,000) (6,000) (6,000) (72,229) (54,125) 0 (21,740) 0 (30,000) 0 (51 ,740) 550,881 577,875 58 Run Date: 1/28/17 3:56 PM ! ':. (Qrat't, ; ,:' . > ·.·•·•· .. ·•.•· ; > INC./DEC. • ......• >,20'1~ ' •.•. ,. · % CHGE. . .··.·.,.::.·. ,··.·· <:'> 17 ' 2016 •: 108,805 476,174 29.62% 0 1,000 0.00% 30,924 134,823 29.76% 1,300 4,300 43.33% 50 300 20.00% 0 1,500 0.00% 500 2,500 25.00% 193 2,134 9.94% 0 10,500 0.00% 0 3,500 0.00% 0 400 0.00% 200 3,200 6.67% 0 3,911 0.00% (15,658) 26,082 (37.51%) 6,500 16,250 66.67% 3,840 6,320 154.84% 0 5,000 0.00% (15,000) 0 (100.00%) 2,000 19,500 11.43% 0 500 0.00% 57,570 147,070 64.32% 181,224 I 864,964 26.50% 0 (11,500) 0.00% (5,470) (5,470) 0.00% (20,000) (20,000) 0.00% 0 0 0.00% 11,000 (5,625) (66.17%) (72,000) (92,000) 360.00% 0 (6,000) 0.00% (86,470) (140,595) 159.76% 10,290 (11 ,450) (47.33%) 0 (30,000) 0.00% 10,290 (41,450) (19.89%) 105,044 .. ·.:· 682~919 . .•..• 18.18% City of Pickering Draft 2017 Current Budget Pickering Farmers' Market Operating Expenses & Revenue Summary Item 2016 Actuals Expenses Marketing, including signage, electronic and print ads, market $ 11,833 brand development Site Logistics, including production company to manage set up 34,000 and strike of market equipment Equipment including purchase of tables, table cloths, and tent 11,855 replacements, etc. Maintenance, including storage pod padlocks and miscellaneous 6,318 repairs Entertainment, including fees associated with value added 3,182 entertainment and educational programming Sub-total $ 67,i88 Revenues Less Vendor Fees $ (19,635) Net Estimated Costs $ 47,553 2017 Budget $ 4,500 35,050 2,450 1,100 3,500 $ 46,600 $ (20,000) $ 26,600 In 2016, the City purchased one-time items such as picnic tables and table clothes, refurbishment and rebranding of donated signage, repair and artwork on the storage pods, etc. reducing the City's funding requirements for the 2017 Pickering Farmers' Market. 59 City of Pickering 2017 Draft Background Information Strategic Initiatives & Sustainability Run Date: 1/28/17 4:03 PM Expenditures 2620.1100.0000 Salaries & Wages Base Salaries and Wages City restructuring -salary and wages transfer from 2611 Conversion of one full time Supervisor, Energy Management & Projects position to a full time Coordinator, Energy Management position (net cost savings) New Sustainability Events Coordinator (Farmers' Market, etc.) term position (35 hrs/week for 18 weeks) Total2620.1100.0000 Salaries & Wages 2620.1200.0000 Overtime To meet service level/workload commitments Total 2620.1200.0000 Overtime 2620.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental City restructuring-transfer of benefits from 2611 Benefits related to conversion of one full time Supervisor, Energy Management & Projects position to a full time Coordinator, Energy Management position (net cost savings) Benefits related to new Sustainability Events Coordinator (Farmers' Market, etc.) term position (35 hrs/week for 18 weeks) Total2620.1400.0000 Employer Contributions 2620.1800.0001 Conferences Special Projects & Sustainability Conferences OPPI or similar conference for Principal Planner, Strategic Initiatives -transfer from 2611 Total 2620.1800.0001 Conferences 2620.1900.0000 Uniforms As per the Collective Agreement Total2620.1900.0000 Uniforms 2620.2110.0000 Travel Parking & Mileage Total2620.2110.0000 Travel 2620.2131.0000 Cellular Phones Smartphone Charges (Manager & 3 Coordinators) Total 2620.2131.0000 Cellular Phones 60 2017 Budget 369,909 111,037 (20, 172) 15,400 476,174 1,000 1,000 107,289 30,841 (4,557) 1,250 134,823 3,000 1,300 4,300 300 300 1,500 1,500 2,500 2,500 City of Pickering 2017 Draft Background Information Strategic Initiatives & Sustainability 2620.2140.0000 Telephones Run Date: 1/28/17 4:03 PM 2017 Budget Voice I Data 1,829 Internet 305 Total 2620.2140.0000 Telephones 2620.2210.0001 Advertising Advertising programs/events within publications (SNAP/Retail Pages, News Advertiser) Total 2620.2210.0001 Advertising 2620.2210.0012 Advtsing-Sustain Nghbrhds Program Advertising Total 2620.2210.0012 Advtsing-Sustain Nghbrhds 2620.2211.0001 Tr Shows,Exhib & Displays Events (supplies for various displays/activities) Total2620.2211.0001 Tr Shows,Exhib & Displays 2620.2211.0012 Tr Shows-Sustain Nghbrhds Program Exhibits and Displays (Funded from Sustainable Pickering Contributions) Total 2620.2211.0012 Tr Shows-Sustain Nghbrhds 2620.2220.0000 Subscriptions & Publicati Reference material Total 2620.2220.0000 Subscriptions & Publicati 2620.2340.0000 Seminars & Education Sustainability & Related Projects Staff Training -Professional Development Planning & Design Seminar-Principal Planner, Strategic Initiatives -transfer from 2611 Total 2620.2340.0000 Seminars & Education 2620.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2620.2370.0000 Insurance Premium 2620.2392.0000 Consulting & Professional Measuring Sustainability Indicator Update (Website & Marketing) Total2620.2392.0000 Consulting & Professional 2620.2392.0001 Consulting-Funded from Continuing Studies Measuring Sustainability Report-Editorial Services-PO# 150681 Measuring Sustainability Report-Research -PO# 150696 61 2,134 7,000 7,000 3,500 3,500 1,500 1,500 2,000 2,000 400 400 1,000 2,000 200 3,200 3,911 3,911 14,632 14,632 5,100 2,000 City of Pickering 2017 Draft Background Information Strategic Initiatives & Sustainability Measuring Sustainability Indicator Update-Report Preparation -PO# 160587 Total 2620.2392.0001 Consulting -Funded from Continuing Studies 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen Sustainability Corporate Wear Refreshment/Food for Events Seaton Workshop Series Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen 2620.2394.0012 Rec/Prm -Sustain Nghbrhds Program Receptions/Events (partially funded from Sustainable Pickering Contributions) Total 2620.2394.0012 Rec/Prm -Sustain Nghbrhds 2620.2395.0000 Memberships OPPI/CIP Full Membership-Manager Clean Air Council Durham Sustainability OPPI/CIP Full Membership-Principal Planner, Strategic Initiatives-transfer from 2611 International Society of Sustainability Professionals Total 2620.2395.0000 Memberships 2620.2396.0000 Photo,Mapping,Printing Printing of Reports & Rackcards (Third Measuring Sustainability Report) Photography services for City's promotional publications Total 2620.2396.0000 Photo,Mapping,Printing 2620.2398.0000 Garbage Collection Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2.50/tag) (expense is offset by revenue from the program) Transfer to 2129 Total2620.2398.0000 Garbage Collection 2620.2399.0001 Outside Agency Services Environics-Subscription (year 3 of 3) General Design Services Durham Community Energy Plan (year 2 of 2) Total 2620.2399.0001 Outside Agency Services 2620.2399.0012 Out Agncy-Sustain Nghbrhd Program Design Services (Funded from Sustainable Pickering Contributions) Video Editing (Funded from Sustainable Pickering Contributions) 62 Run Date: 1/28/17 4:03PM 2017 Budget 4,350 11,450 1,500 250 6,500 8,250 8,000 8,000 700 1,800 3,000 700 120 6,320 4,000. 1,000 5,000 15,000 (15,000) 0 7,500 2,500 4,000 14,000 3,500 2,000 City of Pickering 2017 Draft Background Information Strategic Initiatives & Sustainability Total2620.2399.0012 Out Agncy-Sustain Nghbrhd 2620.5300.0000 Stationery & Office Suppl General office supplies Total2620.5300.0000 Stationery & Office Suppl 2620.5320.0001 Program Supplies Promotional Activities & Materials Great Lakes Guardian Community Fund Total 2620.5320.0001 Program Supplies 2620.5320.0003 Corporate Awareness Program Supplies Total 2620.5320.0003 Corporate Awareness 2620.5320.0004 Comm Awareness Event Mgmt Program Supplies Total 2620.5320.0004 Comm Awareness Event Mgmt 2620.5320.0005 Dog Waste Diversion Program Supplies (14 Parks) Total2620.5320.0005 Dog Waste Diversion 2620.5320.0006 Community Clean-ups Program Supplies Total 2620.5320.0006 Community Clean-ups 2620.5320.0007 Waterfowl Mgmt Prgm Program Supplies (includes goose relocation, egg oiling) Total 2620.5320.0007 Waterfowl Mgmt Prgm 2620.5320.0010 Tree Planting Program Supplies-Tree Planting (Funded from Duffin Heights Terrestrial Habitat RF) Total 2620.5320.0010 Tree Planting 2620.5320.0011 Stream Restoration Program Supplies -Stream Restoration (Funded from Duffin Heights Fish Habitat RF) Total 2620.5320.0011 Stream Restoration 2620.5320.0015 Farmers Market Program supplies (includes marketing, site logistics, equipment, maintenance and entertainment) -Transfer from 2712 Transfer from 2712 Total 2620.5320.0015 Farmers Market 63 Run Date: 1/28/17 4:03 PM 2017 Budget 5,500 500 500 9,000 5,470 14,470 2,000 2,000 4,000 4,000 40,000 40,000 4,000 4,000 6,000 6,000 15,000 15,000 15,000 15,000 35,350 11,250 46,600 City of Pickering 2017 Draft Background Information Strategic Initiatives & Sustainability Run Date: 1/28/17 4:03PM 2017 Budget Total Expenses 864,964 Revenues 1530.2620.0000 Rnti-CCC Roof Solar Panel Rental of Tomlinson Community Centre rooftop solar panels Total1530.2620.0000 Rnti-CCC Roof Solar Panel 1592.2620.0000 Donations Sustainable Pickering Contributions Total1592.2620.0000 Donations 1623.2620.0000 Ont Grant-Sustainability Great Lakes Guardian Community Fund Total1623.2620.0000 Ont Grant-Sustainability 1911.2620.0000 T rsf frm Res -Sustain Cont. Studies Res. funding for Measuring Sustainability Report-Editorial Services Cont. Studies Res. for Measuring Sustainability Report-Research Cont. Studies Res. funding for Measuring Sustainability Indicator Update-Report Preparation Total1911.2620.0000 Trsffrm Res-Sustain 1920.2620.0000 Trsf frm RF-Sustainablty Tree Planting -Duffin Heights Terrestrial Hapitat Stream Restoration -Duffin Heights Fish Habitat Total1920.2620.0000 Trsf frm RF-Sustainablty 2620.9950.0015 Farmers Market Vendor table fees Total 2620.9950.0015 Farmers Market 2620.9990.0000 Misc. Income Waste Bin Advertising Program-Creative Outdoor Advertising Seaton Workshop Series-Seaton Landowners Funding Garbage Bag Tag Sales Transfer to 2129 Total 2620.9990.0000 Misc. Income 2620.9993.0000 Oth Rev-Rebates/1 ncentive Green Initiatives-Incentives and Rebates received from Corporate Energy Programs Total 2620.9993.0000 Oth Rev-Rebates/Incentive Total Revenues 64 (6,000) (6,000) (11 ,500) (11 ,500) (5,470) (5,470) (5, 1 00) (2,000) (4,350) (11 ,450) (15,000) (15,000) (30,000) (20,000) (20,000) (1 ,625) (4,000) (15,000) 15,000 (5,625) (92,000) (92,000) {182,045) City of Pickering 2017 Draft Background Information Strategic Initiatives & Sustainability Net Expenses 65 Run Date: 1/28/17 4:03 PM 2017 Budget 682,919 2630 Committee of Adjustment 2015 Actuals Expenditures Salaries & Wages 5,920 Employer Contributions 486 Conferences 0 Travel 510 Memberships 550 Total Expenditures 7,466 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 7,466 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 5,600 6,800 429 475 0 1,000 415 820 600 600 7,044 9,695 0 0 0 0 7,044 9,695 66 Run Date: 1/28/17 3:56PM Draft .··, . ' ·····. INC./DEC. I• Bud~lrt· . ' ; %2016 .· ... · .... :· .,':.:.-· · .. ··•·· ' 2017' 0 6,800 0.00% (24) 451 (5.05%) 0 1,000 0.00% 0 820 0.00% ol 600 0.00% (24) 9,671 (0.25%) ol 0 0.00% 0 0 0.00% (24) ··/· ..... ··· ... ··· 9,671 ' · ..••. (lt25%} 2630 Committee of Adjustment Expenditures 2630.1100.0000 Salaries & Wages Honorarium-5 Members City of Pickering 2017 Draft Background Information Total 2630.11 00.0000 Salaries & Wages 2630.1400.0000 Employee Benefits This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2630.1400.0000 Employee Benefits 2630.1800.0000 Conferences Ontario Association of CIA Conference (1 member) Total 2630.1800.0000 Conferences 2630.2110.0000 Travel CIA Members -17 meetings@ 55km per meeting@ $.531km CIA Members -Site Visits -200km @ $.531km Ontario Association of CIA Conference (1 member) Total 2630.2110.0000 Travel 2630.2395.0000 Memberships Ontario Association of CIA-5 Members@ $120 each Total2630.2395.0000 Memberships Total Expenses Total Revenues Net Expenses 67 Run Date: 1/28/17 4:03PM 2017 Budget 6,800 6,800 451 451 1,000 1,000 500 120 200 820 600 600 9,671 0 9,671 2743 Heritage Pickering 2015 Actuals Expenditures Conferences 0 Travel 0 Seminars & Education 0 Consulting & Professional 3,892 Recpt, Prom & Sp Events 0 Memberships 100 Photo, Mapping, Printing 0 Stationery & Office Supplies 0 Program Supplies 3,632 Gift Shop Plaques 0 Total Expenditures 7,624 Revenues / Total Revenues 0 Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Total Transfers 0 Net 7,624 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 300 525 239 500 0 300 1,399 6,980 12 400 75 100 0 250 0 150 0 0 0 1,000 2,025 10,205 0 0 (565) (1,980) (565) (1,980) 1,460 8,225 68 Run Date: 1/28/17 3:56 PM I': Draft .· J2.:i_~;. INC./DEC. I' Bljdget 1 702~f6of : 2017' 0 525 0.00% 0 500 0.00% 0 300 0.00% 1,020 8,000 14.61% 0 400 0.00% 0 100 0.00% 0 250 0.00% 0 150 0.00% 0 0 0.00% 2,000 3,000 200.00% 3,020 13,225 29.59% I 0 0 0.00% 1,980 0 (100.00%) 1,s8o I 0 (100.00%) 5,000 ; 13,225 .• ,.__ 60.79% 27 43 Heritage Pickering Expenditures 27 43.1800.0000 Conferences City of Pickering 2017 Draft Background Information Heritage Conference - 1 staff (registration and accommodation) Total 27 43.1800.0000 Conferences 27 43.2110.0000 Travel Parking & Mileage Education Seminars and Conferences-Out of Town Total 27 43.2110.0000 Travel 27 43.2340.0000 Seminars & Education Run Date: 1/28/17 4:03PM 2017 Budget 525 525 250 250 500 General 300 Total2743.2340.0000 Seminars & Education 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage permit review, cultural heritage assessments Total2743.2392.0000 Consulting & Professional 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Designation events ( 2 @ approximately $200.00 each) Total2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 27 43.2395.0000 Memberships Annual fee for Community Heritage Ontario (Chair) Total2743.2395.0000 Memberships 27 43.2396.0000 Photo,Mapping,Printing General printing Total2743.2396.0000 Photo,Mapping,Printing 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags Total2743.5300.0000 Stationery & Office Suppl 27 43.5400.0000 Gift Shop/Plaques Plaques for designated properties (2 @ $500) Signage for Whitevale Heritage Conservation District (4@ $500)-New Total2743.5400.0000 Gift Shop/Plaques Total Expenses Total Revenues Net Expenses 69 300 8,000 8,000 400 400 100 100 250 250 150 150 1,000 2,000 3,000 13,225 0 13,225 -..J 0 -Ct:Jof-- PlCKERJNG I Cultural Services The Corporation of the City of Pickering Community Services Department Director, Community Services (1-NUFT) Administrative Assistant, 1-Community Services {1-NUFT) I I Operations Facility Programs Employee Complement . 17 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 112 Union Full-Time (UFT) 67 Union Part-Time (UPT) I Recreation Services {Chart No. 5a) {Chart No. 5b & 5c) {Chart No. 5d) (Chart No. 5e) Director's Office Employee Complement 2 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT ----_____ __J Cultural Services Employee Complement 1 Non-Union FT 0 Non-Union PT 6 Union FT 2 Union PT 0 Union FT Term · 39 Union PT Term Note: 66 Speciality Course Instructors Authorized by: Zh2/--'./) ' I '; I f / (). £j)~£f Chief Administrative Officer Facilities Operations Employee Complement 5 ·Non-Union FT 0 Non-Union PT 27 Union FT 22 Union PT 0 Union FT Term 11 Union PT Term Public Works Employee Complement 6 Non-Union FT 62 Union FT 7 Union PT 43 Union FT Term 0 Union PT Term January 1, 2017 - Facility Programs Employee Complement 2 Non~Union FT 0 Non-Union PT 12 Union FT . 26 Union PT 0 Union FT Term 84 Union PT Term ~ Recreation Services Employee Complement 1 Non-Union FT 0 Non-Union PT 4 UnionFT 10Union PT 0 Union FT Term 108 Union PT Term Chart No.4 -.J ...... ~Ctt:f oJ-· - PlCI<ERJNG The Corporation of the City of Pickering Community Services Department Cultural Services Section Director, Community Services I Supervisor, Cultural Services (1-NUFT) I Employee Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 6 Union Full-Time (UFT) ) T) Event Staff Coordinator, Cultural Coordinator, Museum Event & Volunteer 1-1-Services (20-UPTI) (t-UFT) Coordinator, Community -Partnerships (1-UFT) Communications 1-Coordinator, Cultural Services (1-UFT) '-./ Authorized by: //") //:>/A ;/ /} Chief Adm· . U J-twc/R.i:-' lmstrative Off' 1cer . Operations 1-1-· Programmer (1-UFT) (1-UFT) I-Museum Program Assistant (1-UFT) 1-Conservator (1-UPT) -[ . Costumer j (1-UPT) Education Instructors 1--1 (14-UPTT) J Seasonal Tours Staff l (5-UPTI) :· Chart No. 4 (a) January 1, 2.017 -.1 'I'.) -CJ::jof- Pl(J(ERJNG The Corporation of the City of Pickering Community Services Department Facilities Operations Section Director, Community Services I Division Head, Operations . I (1-NUFl) Administrative Assistant, I Facilities Operations (1-NUFJ) Supervisor, Facilities Operations (3-NUFl) I Coordinator, Facilities ~ Operations (1-UFT) Foreperson on, Ice Lead Hand, Arena 1-Facility Maintenance (2-UFT) (2-UFT) Swimming Pool Maintenance 1-Person Facility Attendants · (2-UFT) (8-UPT) Facility Maintenance (6-UPTT) 1-Person (6-UFT: Facility Custodian .Maintenance Worker, Ice 1-(1-UPT) Arena (11-UFT) Facility Attendant , __ (13-UPT) (5-UPTT) Facility Maintenance Person, '----Museum Site (1-UFT) Authorized by: ,.·,.,..~) ..... 1 -·-/_/ ,I •.· ,/ ''\ / ' l'/ / . {J lt£:}Nt:<;l(e/{ Ch.ief Administrative Officer January 1, 2017 Foreperson, Mechanical Systems & Facilities Operations (1-UFT) Maintenance Mechanic, Facilities (1-UFT) UFT) UPT) 1- 1- FTT) PTT) Chart No_ 4 (b) -Oi:Jo/- PJ(J(ERJNG The Corporation of the City of Pickering Community Services Department Public Works Section Director, Community Services Division Head, Operations Man~ger, Public Works (1-NUFT) Administrative Assistant, Public Works ·~ -·U-11 I '-'HI IIIII'-' 0 Union Part-Time Maintenance Worker (20-UFT) Supervisor, Public Works Supervisor, Fleet Operations Labourer (7-UPT & 8-UFTI) Administration (1-NUFTi . Student Labourer (35-UFTI) (1-NUFT) . Foreperson, Parks & Foreperson, Roads Inspector, Municipal Coordinator, Central Property Infrastructure Stores & Support (1-UFT) Lead Hand, ·Parks & Maintenance (1-UFT) Services Foreperson, Municipal Garage (1-UFT) (1-UFT) Property (1-UFT) f1-UFTl Heavy Equipment Foreperson, Roads Clerk, Municipal Garage Coordinator, Parks, Operator I Rehabilitation Clerk, Operations Ce~tre Infrastructure (13-UFT) (1-UFT) (1-UFT) . Lead Hand Lead Hand, Parks Municipal Garage Inspector, Parks Turf Operations Heavy Equipment Lead Hand, Roads Stores Clerk/Building (1-UFT) (1-UFT) Ope,rator II Maintenance Attendant Operalions (2-UFT) (1-UFT) (1-UFT) (1-UFT) Heavy Equipment Horticulturalist I Operator Ill (2-UFT) (1-UFT) Repairperson, Truck Automotive Service Person, Mechanic, Apprentice Municipal Garage Small Equipment Municipal Garage Mechanic (1-UFTl (1-UFT) (5-UFT) (1-UFT) Authorized by: /')-,...---,/ Jii //"• / i / I I , () tbta~& /: 1/ January 1, 2017 Chart No.4 (c) Chief Administrative Officer -.1 ~ -·Cl~o/ PJCKERJNG r I . The Corporation of the City of Pickering · Community Services Department Facility Programs Section Director, Community Services I Supervisor, Facility Programs I (1-NUFT)J I I Employee Complement 2 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) l ) T) Coordinator, Aquatic Aquatic Programmer [Coordinator, Facility J Aquatic Program Assistant (4-UPT) Health & Fitness Programs (1-UFT) Coordinator, Program Registration (1-UFl) Asst. Coordinator, Program Registration (1-UFT) Coordinator, Facility Bookings (1-UFl) Clerk, Program Registration (2-UPTT) Note: 66 Speciality Course Instructors not included Authorized by: /} ·, /1 ,···;/ / /! ' ut~t~J?~<Yfil>· Chief Administrative Officer (1-UFT) / " Aquatic Staff (70-UPTT} Specialist (4-UPT) Child Care Worker (1-UPT + 4-UPTT) (1-NUFT) Child Supervision Leader (1-UPT) l ' Coordinator, Recreation Complex Coordinator, Fitness Services (3-UFl) Administration (1-UFT) Coordinator, Fitness Rooms (1-UPl) Clerk-Typist (Complex) (1-UFT) Fitness Instructors (9-UPT, a UPTT) Clerk, Recreation Complex (6-UPl) Clerk, Rec. Complex Memberships (1-UFT) Shift Leader, Recreation Complex (1-UFT) / Chart No.4 (d) January 1, 2017 .....,J C.T1 -u~(J~-· - P1CKER1NG ( ---r-Cier_k_T_y-pi-st __ _ Clerk Typist (1UFT) The Corporation of the City of Pickering Community Services Department Recreation Services Section [Director, Community Services' {Supervisor, Recreation Services J (1-NUFT) Coordinator, Recreation Programmer, Employ~e Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 5 Union Full-Time (UFT) Accessibility Coordinator UFTT) (UPTT) . Coordinator, Recreation Programs Community Recreation Petticoat Creek (1-UPT) (17UFT) Coordinator, Marketing Recreation Services Note: 66 Speciality Course Instructors not included (1-UFT) 1-- Authorized by: ) .. 1/ •' /l /'7 /-. / .// ' :/ /' .. ·· /-""j IIi! . {) ~;1:/JcJC:~:lJ/ Chief Administrative Officer Programs (1-UFT) (1-UFT) / Program Staff (4-UPTTJ ' · Youth· Staff (35-UPTT) Camp Staff (ss-UPTT) Facility Security Guard (7-UPT + 1-UPTT) \.. Assistant Recreation Programmer (2-UPT) __.~ Chart No.4 (e) l~=m"~uu 1 ?n 17 Culture, Recreation & Facilities 2015 Actuals Expenditures Salaries & Wages 6,285,780 Salaries & Wages -Prg. 744,230 Overtime 136,765 0001 Program Overtime 7,540 Employer Contributions 1,458,072 Conferences 882 Uniforms 40,206 Travel 20,472 Freight, Express & Cartage 93 Cellular Phones 32,570 Telephones 115,075 Advertising 153,631 Trade Shows, Exhib & Displays 532 Subscription & Publications 932 Seminars & Education 26,975 Purch Pmting/Broch/News Ltr 54,839 Insurance Premium 77,522 Ins. Deductible 1,333 Consulting & Professional 0 Recpt, Prom & Sp Events 38,938 Memberships 12,163 Photo, Mapping, Printing 0 Outside Agency Serv 225,694 Build Repairs & Mtce 1,174,269 Veh -Repairs & Maintenance 7,249 Mise Equip Repairs 243,328 Software/Hardware Maintenance Cor 41 ,223 Antiques Repairs Mtce. 6,001 Other Fix. Assets Rep & Mtce. 62,577 Grounds Upkeep 654 Community Use of Schools 4,577 Building Rentals 26,584 Prgm -Build Rentals 191,000 Rental Mise Equip 2,331 Land Rentals 0 Stationery & Office Supplies 14,557 Forms 1,419 Program Supplies 9,697 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 6,464,404 6,462,500 762,585 721,176 153,535 179,970 4,430 0 1,533,998 1,540,303 2,423 3,600 36,866 46,610 17,497 12,400 4,061 2,000 27,227 33,980 109,549 116,446 153,580 159,200 682 750 1,034 1,000 22,928 33,270 58,347 55,000 76,815 76,815 5,010 9,000 171,288 343,472 44,006 50,145 13,469 14,232 450 500 180,970 229,324 1,171,259 1,261 ,330 13,045 9,500 230,698 281,995 53,773 111,500 4,251 5,800 57,233 54,300 415 2,500 2,074 3,100 65,090 64,235 191,000 191 ,000 1,394 3,500 32,240 4,100 19,002 15,650 900 1,900 58,891 23,050 76 Run Dato: J/31/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 161,583 6,624,083 2.50% 51,328 772,504 7.12% (3,500) 176,470 (1.94%) 0 0 0.00% 35,698 1,576,001 2.32% (300) 3,300 (8.33%) 490 47,100 1.05% 5,700 18,100 45.97% (1,000) 1,000 (50.00%) 1,300 35,280 3.83% (4,537) 111,909 (3.90%) 0 159,200 0.00% 250 1,000 33.33% 400 1,400 40.00% (3,235) 30,035 (9.72%) 2,000 57,000 3.64% (10,770) 66,045 (14.02%) 2,000 11,000 22.22% (82,722) 260,750 (24.08%) (1,160) 48,985 (2.31%) 1,999 16,231 14.05% 0 500 0.00% 102,971 332,295 44.90% (75,750) 1 '185,580 (6.01%) 500 10,000 5.26% (16,980) 265,015 (6.02%) (12,000) 99,500 (10.76%) 0 5,800 0.00% (2,000) 52,300 (3.68%) 300 2,800 12.00% 1,500 4,600 48.39% 7,775 72,010 12.10% 5,000 196,000 2.62% 300 3,800 8.57% 42,060 46,160 1,025.85% (4,650) 11,000 (29.71%) 0 1,900 0.00% (12,750) 10,300 (55.31%) Culture. Recreation & Facilities 2015 Actuals Event Supplies 193,634 Prgms Supplies 74,995 Athletic Equip. Playroom 12,226 Drop-In Centre Supplies 4,467 Supplies -Special Events 16,808 Antique Purchases 605 Committee Expenses 480 Gift Shop Plaques 6,451 Utilities -Water 135,494 Utilities -Gas 287,629 Utilities -Hydro 1,124,595 Utilities -Oil 5,21 1 Utilities-Cable T.V. 978 Gas, Oil Tires 6,725 Supplies & Tools 36,935 Minor Furniture & Fixtures 6,352 Misc. Equipment 28,452 Taxes Tenant 0 Total Expenditures 13,161 747 Revenues Federal Grant (57,526) Ont. Specific Grants (95,815) Other Agency Grts (7,598) Program Registrations {1 ,529, 114) Gift Shop (8,033) Snack Bar (14,477) Vending Machines (11 ,765) Rentals (4,452) Advertising Space (27,101) Memberships-Pool/Health Club (7,000) Programs (10,998) Child Supervision (29,634) Fitness Testing (39,145) Donations (1,218) Other Revenue (43) Admissions-Public & Edu. (1 01 ,767) Admissions-Tennis (89,725) Admissions -Skating (21,573) Admissions -Public Swimming (60,180) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuels Budget 176,460 208,050 82,978 96,142 14,359 1,800 3,959 4,400 17,343 18,600 824 600 2,093 8,500 5,103 4,500 152,003 146,629 243,489 298,072 1,258,918 1,234,571 4,141 5,683 1,299 850 8,173 8,825 39 ,183 47,650 26,105 22,200 12,122 16,000 0 1,575 13 794 971 14 249 800 (65,956) (42,000) (114,624) (117,760) 0 0 (1,538,305) (1 ,480, 147) (9,479) (8,000) (14,413) (14,465) (10,690) (13,000) (4,466) (4,200) (60,387) (77,000) (8,000) (7,000) (10,330) (10,000) (47,187) (24,000) (48,999) (35,000) (474) (750) (253) 0 (1 09,461) (1 10,000) (91,008) (85,000) (21,660) (25,500) (58,601) (67,036) 77 Run Date: 1/31/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 79,142 287,192 38.04% ' {5,757) 90,385 (5.99%) 0 1,800 0.00% 0 4,400 0.00% {2,400) 16,200 (12.90%) 0 600 0.00% 0 8.500 0.00% 1,000 5,500 22.22% 6,336 152,965 4.32% 14,928 313,000 5.01% 212,586 1 ,447,156 17.22% 0 5,683 0.00% 0 850 0.00% 0 8,825 0.00% 6,911 54,561 14.50% 7,500 29,700 33.78% 2,650 18,650 16.56% 0 1,575 0.00% 514 695 14 764 495 3.61% (8,000) (50,000) 19.05% (57,864) (175,624) 49.14% 0 0 0.00% (168,703) (1 ,648,850) 11.40% 0 (8,000) 0.00% {560) (15,025) 3.87% 500 (12,500) (3.85%) (332) (4,532) 7.90% 25,000 (52,000) (32.47%) (150) (7,150) 2.14% (39,000) (49,000) 390.00% (6,000) (30,000) 25.00% (15,000) (50,000) 42.86% (260) ( 1,000) 33.33% 0 0 0.00% 1,500 (108,500) (1.36%) (5,000) (90,000) 5.88% 0 (25,500) 0.00% 6,440 (60,596) (9.61%) Culture, Recreation & Facilities 2015 Actuals Admissions -Squash (20,870) Admissions -Fitness Room (5,948) Admissions-Racquet Ball (4,035) Rentals· Ice Surface (1 ,487,260) Rentals -Pool (285,630) Rentals -Mtg. Room/Public (61,416) Rentals • Mig. Room/Prog. (27,000) Rentals-Halls (133,942) Rentals -Pool-School Board (2,448) Rentals-West Shore C.C. (54,795) Rentals -East Shore C. C. (48,154) Rentals -Lockers (132) Membertships-Tennis (29, 151 ) Memberships -Pool/Health Club (675,156) Memberships -Squash (80,819) Memberships -General (143,504) Memberships • Racquet Ball (24,702) Rentals -Claremont C.C. (691) Rentals -Petticoat Creek (44,875) Rentals-Wellness Clinic (40,221) Rentals-Pottery Studio (10,020) Arena Floor Rentals 0 Other Mise Revenue (146,239) Misc. Event Revenue 0 Netted Revenue (119,980} Event Vendor Fees 0 Sponsorships 0 Other Revenue -Membership NSF F• (2,958) Total Revenues (5,567,110) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 Net 7,594,637 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuels Budget (1 8,565) (21 ,000) (4,847) (6,000) (3,736) (10,000) (1 ,432,096) (1 ,557,245) (243,928) (289,435) (75,383) (80,100) (27,000) (27,000) (127,648) (133,000) (2,166) (2,000) (60,356) (54,935) (52,920) (48,000) (83) (450) (25,593) (31,000) (680,600) (688,321) (82,002) (90,000) (137,646) (150,000) (24,886) (24,000) (675) (800) (45,915) (44,000) (40,664) (41 ,000) (10,260) (10,260) 0 0 (1 34,653) (210,200) (19,230) 0 (1 28,289) (130,309) 0 0 0 0 (7,565) (2,400) (5,600,999} (5,772,313) (17,605) (31,407) (38, 160) (248,515) (55,765) (279 922) 8,138,207 8,197,565 78 Run Date: 1/31/17 3;25 PM Draft Inc./Dec. Budget % CHGE. 2017 2016 0 (21,000) 0.00% 0 (6,000) 0.00% 5,000 (5,000) (50.00%) 32,245 (1 ,525,000) (2.07%) 1,769 (287,666) (0.61%) 11,100 (69,000) (13.86%) 0 (27,000) 0.00% (2,000) (135,000) 1.50% 0 (2,000) 0.00% (1,656) (56,590) 3.01% (1,000) (49,000) 2.08% 350 (100) (77.78%) 1,000 (30,000) (3.23%) 2,321 (686,000) (0.34%) 5,000 (85,000) (5.56%) . 10,000 (140,000) (6.67%) 0 (24,000) 0.00% 0 (800) 0.00% (1,000) (45,000) 2.27% 0 (41,000) 0.00% (240) (10,500) 2.34% (38,000) (38,000) 0.00% 181,700 (28,500) (86.44%) 0 0 0.00% (1,967) (132,276) 1.51% (16,000) (16,000) 0.00% (212,500) (212,500) 0.00% 0 (2,400) 0.00% (291,296) (6,063,609) 5.05% (26,693) (58,100) 84.99% 81,865 (166,650) (32.94%) 55172 (224 750) (19.71%) 278,571 8,476,136 3.40% 2711 Cult. & Rec. Admin. 2015 Actuals Expenditures Salaries & Wages 1,253,501 Overtime 20,113 Employer Contributions 349,005 Conferences 882 Uniforms 1,818 Travel 12,090 Cellular Phones 7,737 Telephones 19,608 Advertising 111,207 Subscription & Publications 736 Seminars & Education 4,274 Insurance Premium 11,840 Consulting & Professional 0 Recpt, Prom & Sp Events . 540 Memberships 3,612 Photo, Mapping, Printing 0 Outside Agency Serv 17,203 Software/Hardware Maintenance Cor 40,170 Building Rentals 26,574 Stationery & Office Supplies 3,339 Committee Expenses 480 Utilities -Hydro 12,745 Minor Furniture & Fixtures 0 Total Expenditures 1,897,474 Revenues Other Revenue 0 Misc. Event Revenue 0 Total Revenues 0 Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 Net 1,897,474 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,307,329 1,358,896 36,030 26,840 357,471 372,559 2,423 3,600 1,229 2,500 9,712 5,000 6,983 7,800 13,823 19,802 117,775 116,000 421 400 3,930 4,730 12,105 12,105 136,593 266,087 1,807 4,500 6,155 6,964 450 500 15,773 17,535 50,804 103,020 65,080 64,225 4,531 3,100 2,093 8,500 10,367 8,415 1,441 4,200 2,164,325 2,417,278 (253) 0 (19,230) 0 (19,483) 0 (12,720) (26,522) (38, 160) (208,315) (50,880) (234,837) 2,093,962 2,182,441 84 Run Date: 1/28/17 3:56 PM Draft ' ... • ;::~ ' INC./DEC. ·. :••sudget ...... I' ·•. ···•• 2D'VT •·•·······';-zci~i.·•••• 91,555 1,450,451 6.74% 0 26,840 0.00% 26,837 399,396 7.20% (300) 3,300 (8.33%) 0 2,500 0.00% 3,000 8,000 60.00% 600 8,400 7.69% ( 1 0,786) 9,016 (54.47%) 0 116,000 0.00% 400 BOO 100.00% (3,530) 1,200 (74.63%) (1 ,751) 10,354 (14.47%) (104,387) 161,700 (39.23%) 0 4,500 0.00% 9 6,973 0.13% 0 500 0.00% (735) 16,800 (4.19%) (17,000) 86,020 (16.50%) 7,775 72,000 12.11% 0 3,100 0.00% 0 8,500 0.00% (8,415) 0 (100.00%) (3,200) 1,000 (76.19%) (19,928) 2,397,350 (0.82%) 0 0 0.00% 0 0 0.00% 0 0 0.00% (8,028) (34,550) 30.27% 81 '165 (127,150) (38.96%) 73,137 (161,700) (31.14%) 53,209 . . 2,235,650. . .. 2;.44%£ 2711 Cult. & Rec. Admin. Expenditures 2711.11 00.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Coordinator, Marketing Partnerships contract position. Funded from increased revenues through new sponsorships and partnership arrangements Total 2711.1100.0000 Salaries & Wages 2711.1200.0000 Overtime Program Registration ( 3 sessions ) Programs and Events Department Graphics Administration Facilities Total2711.1200.0000 Overtime 2711.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to Coordinator, Marketing Partnerships contract position. Total 2711.1400.0000 Employer Contributions 2711.1800.0000 Conferences Ontario Association of Architects-Supervisor, Facilities Operations The Municipal Forum on Sponsorship Total 2711.1800.0000 Conferences 2711.1900.0000 UNIFORMS For City Event Staff Total2711.1900.0000 UNIFORMS 2711.2110.0000 Travel Parking & Mileage Total2711.2110.0000 Travel 2711.2131.0000 Cellular Phones Annual Smartphone charges -various staff (Manager, Supervisor (2), Coordinator (5). Annual Smartphone & Tablet charges-Director, Community Services Total2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 1,373,167 77,284 1,450,451 2,300 10,230 6,230 1,830 6,250 26,840 394,008 5,388 399,396 2,000 1,300 3,300 2,500 2,500 8,000 8,000 7,200 1,200 8,400 Voice I Data 6,684 Internet 2,332 85 City of Pickering 2017 Draft Background Information 2711 Cult. & Rec. Admin. Total 2711.2140.0000 Telephones 2711.2210.0000 Advertising Includes all Sections within the Division -radio advertising, additional City promotion Accessible Communications Community Page Program & Teen Advertising Corporate Tourism Total 2711.2210.0000 Advertising 2711.2220.0000 Subscriptions & Publicati Includes all Division Sections excluding Museum and Complex Total 2711.2220.0000 Subscriptions & Publicati 2711.2340.0000 Seminars & Education · CPRC & First Aid Training-Various staff Accessibility Conference -Accessibility Coordinator Total 2711.2340.0000 Seminars & Education 2711.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2711.2370.0000 Insurance Premium 2711.2392.0000 Consulting & Professional Facility Condition Assessments (Fire Hall 2, 5, 6 & Dr. Tomlinson CC) -funded from FGT Facility Asset Management Plan-PO# 150705 (75% DC funded and 25% funded from Continuing Studies Res.) Recreation Services Master Plan (75% DC Funded and 25% funded from Continuing Studies Res.)-PO# 160681 Total 2711.2392.0000 Consulting & Professional 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area Total 2711.2394.0000 Recpt,Prom. & S p.Ev .,Gen 2711.2395.0000 Memberships (1x$630) Ont.Rec & Facilities Assoc., (1x$404) Festivals & Events Royal Architectural Institute of Canada (RAIC) Canadian Institute of Quantity Surveyors (CIQS) Ontario Association of Architects 86 Run Date: 1/28/17 4:03PM 2017 Budget 9,016 20,200 1,000 83,600 5,000 6,200 116,000 800 800 200 1,000 1,200 10,354 10,354 23,500 9,200 129,000 161,700 4,500 4,500 1,034 415 550 915 City of Pickering 2017 Draft Background Information 2711 Cult. & Rec. Admin. Creative City Network of Canada Parks and Recreation Municipal Membership Total2711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing To cover professional services for photography map & printing reproductions Total 2711.2396.0000 Photo,Mapping,Printing 2711.2399.0000 Outside Agency Services Environics data mining software (year 3 of a 3 year agreement) Total 2711.2399.0000 Outside Agency Services 2711.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Recreation -Active Maintenance -Auto Cad Maintenance -Facility Asset Management Transition from Active to Active Net (year 2 of 2) Maintenance -Adobe Photo Shop Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts 2711.2648.0000 Building Rentals Rental charges associated with 11 01 Kingston Road lease Total 2711.2648.0000 Building Rentals 2711.5300.0000 Stationery & Office Suppl General office supplies Minor office supplies & equipment-1101 Kingston Road offices Total2711.5300.0000 Stationery & Office Suppl 2711.5350.0002 Cttee Exp-Access Cttee Committee Special Event expenses Total2711.5350.0002 Cttee Exp-Access Cttee 2711.5350.0003 Cttee Exp-Cultural Advsry Committee related expenses Total 2711.5350.0003 Cttee Exp-Cultural Advsry 2711.5973.0000 Furniture & Fixtures Office chairs replacement Total 2711.5973.0000 Furniture & Fixtures Total Expenses Revenues 1911.2711.0000 Trsf frm Res-C&R Admin 87 Run Date: 1/28/17 4:03 PM 2017 Budget 444 3,615 6,973 500 500 16,800 16,800 33,300 600 30,000 22,000 120 86,020 72,000 72,000 1,600 1,500 3,100 6,000 6,000 2,500 2,500 1,000 1,000 2,397,350 2711 Cult. & Rec. Admin. City of Pickering 2017 Draft Background Information Continuing Studies Res. Funding (25%) for Facility Asset Management Plan Continuing Studies Res. Funding (25%) for Recreation Services Master Plan Total1911.2711.0000 Trsf frm Res -C&R Admin 1920.2711.0000 Trsf frm RF-C&R Admin Federal Gas Tax funding for Facility Condition Assessments (Fire Hall 2, 5, 6 & Dr. Tomlinson CC) Funding for Facility Asset Management Plan (75% DC Funded) Funding for Recreation Services Master Plan (75% DC Funded) Total1920.2711.0000 Trsf frm RF-C&R Admin Total Revenues Net Expenses 88 Run Date: 1/28/17 4:03 PM 2017 Budget (2,300) (32,250) (34,550) (23,500) (6,900) (96,750) (127, 150) (161,700) 2,235,650 2124 Civic Centre 2015 Actuals Expenditures Salaries & Wages 191,660 Overtime 3,554 Employer Contributions 27,878 Uniforms 2,266 Travel 26 Seminars & Education 0 Insurance Premium 4,233 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 2,485 Outside Agency Serv 5,800 Build Repairs & Mtce 165,887 Mise Equip Repairs 31,727 Rental Mise Equip 0 Utilities-Water 12,302 Utilities -Gas 28,313 Utilities-Hydro 136,032 Utilities-Cable T.V. 978 Supplies & Tools 2,053 Minor Furniture & Fixtures 6,352 Total Expenditures 621,546 Revenues Federal Grant (3,900) Vending Machines (497) Netted Revenue (119,980) Total Revenues (124,377) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 Net 497,169 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 210,493 222,739 4,283 5,230 28,026 45,240 2,611 2,500 0 0 47 0 4,015 4,015 0 1,000 3,969 3,969 15 0 1,303 5,800 209,478 205,680 27,893 33,100 0 500 12,493 13,032 22,103 29,121 165,846 149,824 1,299 850 724 3,000 8,894 0 703,492 725,600 0 0 (211) (1,000) (128,289) (130,309) (128,500) (131,309) (3,969) (3,969) 0 0 (3,969) (3,969) 571,023 590,322 89 Run Date: 1/28/17 3:56PM ) • ·•• [)raft}. ·i~~~~~' INC./DEC. .: .. : ..• ::···········f3~dget .. : 2017'':· : ... I... .·· < 14,283 237,022 6.41% 0 5,230 0.00% 1,291 46,531 2.85% 0 2,500 0.00% 0 0 0.00% 0 0 0.00% (306) 3,709 (7.62%) 0 1,000 0.00% (3,969) 0 (100.00%) 0 0 0.00% 59,500 65,300 1,025.86% (11,735) 193,945 (5.71%) 10,000 43,100 30.21% 0 500 0.00% 653 13,685 5.01% (3,044) 26,077 (10.45%) 40,000 189,824 26.70% 0 850 0.00% 0 3,000 0.00% 0 0 0.00% 106,673 I 832,273 14.70% 0 0 0.00% 0 (1,000) 0.00% (1,967) (132,276) 1.51% (1,967) (133,276) 1.50% 3,969 0 (100.00%) (12,500) (12,500) 0.00% (8,531) (12,500) 214.94% 96,175 . 68~,497 16.29% 2124 Civic Centre Expenditures 2124.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Coop Students to complete Civic Centre Space Use Study (2 students at 35hrs/wk X 12 wks) Total 2124.1100.0000 Salaries & Wages 2124.1200.0000 Overtime To meet service level/workload commitments Total2124.1200.0000 Overtime 2124.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to Coop Students to complete Civic Centre Space Use Study (2 students at 35hrs/wk X 12 wks) Total2124.1400.0000 Employer Contributions 2124.1900.0000 Uniforms Run Date: 1/28/17 4:03PM 2017 Budget 223,522 13,500 237,022 5,230 5,230 45,451 1,080 46,531 Uniforms 2,500 Total 2124.1900.0000 Uniforms 2124.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2124.2370.0000 Insurance Premium 2124.2371.0000 Insurance Deductible Insurance Deductible Total2124.2371.0000 Insurance Deductible 2124.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Technical support Fire Alarm and Security Monitoring Contract Security Contract Total2124.2399.0000 Outside Agency Services 2124.2435.0000 Building Repairs & Mainte Provision for building repairs & services Provision for furniture repairs Provision for supplies Misc. Costs (outside lighting, signage, etc.) (50%) 90 2,500 3,709 3,709 1,000 1,000 1,000 4,800 1,500 58,000 65,300 25,000 4,000 12,000 6,000 City of Pickering 2017 Draft Background Information 2124 Civic Centre Run Date: 1/28/17 4:03PM Underground -power washing/floor repairs/line painting Provision for inspection and replacement of worn components (HVAC system) GE Lighting -Transformer Maintenance Card Access System Window, door and lock repair/replacement Defibrillator Monitoring Contract Tower Roof Drain Inspection Tower Clock Inspection & Repairs Chemical treatment of boilers and condensing equipment (50% costs shared with Library) Carpet Service-Mats Carpet Cleaning Snow Removal, 50% of costs shared with Library Window Washing Carpet Replacement (2nd floor Main Lobby & Tower Room) Council Chambers Sound System Repairs Painting & Drywall Repairs Carpet Replacement (1st floor-City Development) Wiring for two new workstations in City Development and drywall for new wall to be built in City Development's Library Total 2124.2435.0000 Building Repairs & Mainte 2124.2478.0000 Misc.Equipment Repairs & Standby Generator (diesel generator)-Cost shared with Library York Centrifugal Chiller & Starters -Cost shared with Library Boilers -Cost shared with Library Elevator -Cost shared with Library Fire Alarm, Sprinkler System & Fire Extinguishers -Cost shared with Library Overhead garage doors Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code) Energy Management System -Service Contract Security Camera Repairs & Replacement Switch Station Sub Panel Inspection Light fixtures replacements with LED in public parking lot-funded from FGT Total 2124.2478.0000 Misc.Equipment Repairs & 2124.2678.0000 Mise Equipment Rentals 91 2017 Budget 7,000 19,500 1,575 3,150 5,000 220 1,000 1,500 3,000 2,000 3,500 8,000 5,500 15,000 3,000 3,000 60,000 5,000 193,945 3,000 4,000 3,000 4,600 3,200 1,000 6,400 2,000 1,400 2,000 12,500 43,100 City of Pickering 2017 Draft Background Information 2124 Civic Centre Rental of tools for specific jobs Total 2124.2678.0000 Mise Equipment Rentals 2124.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total2124.5510.0000 Utilities· Water 2124.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017 Total 2124.5520.0000 Utilities-Gas 2124.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total 2124.5530.0000 Utilities-Hydro 2124.5550.0000 Cable TV Local cable TV charges for Civic Complex building. Total2124.5550.0000 Cable TV 2124.5902.0000 Supplies & Tools First Aid & Safety supplies Small tools Total 2124.5902.0000 Supplies & Tools Total Expenses Revenues 1920.2124.0000 Trsffrm RF-Civic Cmplx Light fixtures replacements with LED in public parking lot-funded from FGT Total1920.2124.0000 Trsf frm RF ·Civic Cmplx 2124.9916.0000 Vending Machines Civic Complex vending machine sales Total 2124.9916.0000 Vending Machines 2124.9954.0000 Net Rev-Cining Chrgbk Janitorial staff-City (cost recovery from Library) Janitorial staff-City (cost from Operations Adm.) Janitorial staff-City (cost from Animal Services) Total2124.9954.0000 Net Rev-Cining Chrgbk Total Revenues Net Expenses · 92 Run Date: 1/28/17 4:03 PM 2017 Budget 500 500 13,685 13,685 26,077 26,077 189,824 189,824 850 850 2,500 500 3,000 832,273 (12,500) (12,500) (1 ,000) (1 ,000) (94,280) (36,360) (1 ,636) (132,276) (145,776) 686,497 2572 Senior Citizens Centre 2015 Actuals Expenditures Salaries & Wages 262,019 Overtime 5,793 Employer Contributions 59,372 Uniforms 762 Travel 894 Telephones 6,442 Advertising 0 Seminars & Education 758 Insurance Premium 2,329 Recpt, Prom & Sp Events 14,346 Memberships 450 Outside Agency Serv 725 Build Repairs & Mtce 61,998 Mise Equip Repairs 13,194 Software/Hardware Maintenance Cor 0 Athletic Equip. Playroom 12,226 Utilities -Water 4,841 Utilities -Gas 9,015 Utilities -Hydro 23,067 Supplies & Tools 1 '114 Misc. Equipment 0 Total Expenditures 479,345 Revenues Federal Grant 0 Ont. Specific Grants (54,242) Programs 0 Other Mise Revenue (25,598) Event Vendor Fees 0 Total Revenues (79,840) Transfers from Reserves & R.F. Transfer from Reserve Fund 0 Total Transfers 0 Net 399,505 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 247,123 226,969 4,522 2,000 63,982 43,410 298 610 565 1,000 6,433 6,433 0 200 1 '182 1,400 2,347 2,347 11,260 13,345 450 500 366 1,000 71,966 88,055 6,453 19,100 1,637 1,200 14,359 1,800 6,504 5,080 5,907 9,525 27,800 22,802 1,694 1,500 8,593 8,000 483,441 456,276 (20, 155) 0 (64,097) (59,700) 0 0 (24,789) (27,700) 0 0 (109,041) (87,400) 0 (10,200) 0 (10,200) 374,400 358,676 93 Run Date: 1/28/17 3:56PM Dratt.•·· 1 •••• \····%···(···-:·~··· INC./DEC. Budget .. 2017 I< ·2o1s• :· 38,166 265,135 16.82% 1,500 3,500 75.00% 10,102 53,512 23.27% 190 BOO 31.15% 0 1,000 0.00% 689 7,122 10.71% 0 200 0.00% 100 1,500 7.14% 0 2,347 0.00% (600) 12,745 (4.50%) 0 500 0.00% 770 1,770 77.00% (2,235) 85,820 (2.54%) (2,000) 17,100 (10.47%) 0 1,200 0.00% 0 1,800 0.00% 1,255 6,335 24.70% 0 9,525 0.00% 9,500 32,302 41.66% 0 1,500 0.00% (8,000) 0 (100.00%) 49,437 505,713 10.83% 0 0 0.00% 5,000 (54,700) (8.38%) (38,000) (38,000) 0.00% 27,700 0 (100.00%) (3,500) (3,500) 0.00% {8,800) (96,200) 10.07% 0 (10,200) 0.00% 0 (10,200) 0.00% 40,637 :-<?399.313 : >11.33%} .·. 2572 Senior Citizens Centre Expenditures 2572.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Additional hours (832 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Increase in hours for contract program instructors (new programs offset 100% by program revenues) New part time Assistant Recreation Programmer position (1 ,738 hours). Funded from reduction in hours for Facility Security Guard part time positions in cost centres 2719 and 2572. Reduction in hours (460 hrs) for pa~ time Facility Security Guard positions. Total 2572.1100.0000 Salaries & Wages 2572.1200.0000 Overtime To meet service level/Workload commitments Total 2572.1200.0000 Overtime 2572.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Benefits related to additional hours (832 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Benefits related to new part time Assistant Recreation Programmer position (1 ,738 hrs). Funded from reduction in hours for Facility Security Guard part time positions in cost centres 2719 and 2572. Benefit savings from reduction in hours (460 hrs) for part time Facility Security Guard positions. Total 2572.1400.0000 Employer Contributions 2572.1900.0000 Uniforms As per the Collective Agreement Total2572.1900.0000 Uniforms 2572.2110.0000 Travel Parking & Mileage Total 2572.2110.0000 Travel 94 Run Date: 1/28/17 4:03PM 2017 Budget 228,619 (22,963) 17,206 7,000 47,969 (12,696) 265,135 3,500 3,500 50,706 (2,015) 1,466 4,565 (1,210) 53,512 800 800 1,000 1,000 2572 Senior Citizens Centre 2572.2140.0000 Telephones City of Pickering 2017 Draft Background Information Run Date: 1/28/17 4:03 PM 2017 Budget Voice I Data 2,587 Internet 3,138 Cable 1 ,397. Total 2572.2140.0000 Telephones 2572.221 0. 0000 Advertising Display and promotion Total2572.2210.0000 Advertising 2572.2340.0000 Seminars & Education Older Adults Centre's Association (OACAO) Seniors Conference-Coordinator, Recreation Programs Total 2572.2340.0000 Seminars & Education 2572.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2572.2370.0000 Insurance Premium 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 7,122 200 200 1,500 1,500 2,347 2,347 Big Band Events 3,470 Poinsettia Tea Mayor's Light Tour Seniors'.Month Celebration-June each year Total2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2572.2395.0000 Memberships Older Adult Centres Association of Ontario Total 2572.2395.0000 Memberships 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Fire Alarm & Security Monitoring Contract Total 2572.2399.0000 Outside Agency Services 2572.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Electrical and Plumbing Doors, Windows & Locks & Skylight repairs/replacement Defibrillator Monitoring Contract Snow Ploughing & Salting 95 5,890 3,110 275 12,745 500 500 1,000 770 1,770 6,300 2,100 4,000 13,000 220 14,000 City of Pickering 2017 Draft Background Information 2572 Senior Citizens Centre Carpet Cleaning Service Elderly Persons Centre Grant Special Projects (offset by EPC Special Projects Grant) Painting & Plaster Repairs (Hallways) Replace T8 ballasts and lamps (community room)-(funded 100% by FGT) Fire Separation Repairs (new doors/partitions to upper mechanical room ) Total 2572.2435.0000 Building Repairs & Mainte 2572.2478.0000 Misc.Equipment Repairs & Run Date: 1/28/17 4:03 PM 2017 Budget 2,000 15,000 5,500 10,200 13,500 85,820 HVAC Servicing 3,000 General Repairs and Maintenance Boiler Repair and Maintenance Fire Inspection Emergency Lighting Energy Management -Service Contract TSSA Inspection and Maintenance lift Chairlift Inspection Total2572.2478.0000 Misc.Equipment Repairs & 2572.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -MySeniorCentre software Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue Total 2572.5320.0000 Athletic Equip & Playroom 2572.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total2572.5510.0000 Utilities-Water 2572.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017 Total2572.5520.0000 Utilities-Gas 2572.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total 2572.5530.0000 Utilities-Hydro 2572.5902.0000 Supplies & Tools First Aid & Safety (replacement) and Small tools (replacement) Total2572.5902.0000 Supplies & Tools 96 6,000 1,000 500 3,500 500 1,600 1,000 17,100 1,200 1,200 1,800 1,800 6,335. 6,335 9,525 9,525 32,302 32,302 1,500 1,500 City of Pickering 2017 Draft Background Information 2572 Senior Citizens Centre Total Expenses Revenues 1623.2572.0000 Ont Grant-Senior Citize Elderly Persons Centre Operating Grant EPC Special Projects Grant Total1623.2572.0000 Ont Grant-Senior Citize 1920.2572.0000 Trsf frm RF-Seniors Ctr Federal Gas,Tax funding to replace T8 ballasts and lamps (community room) Total1920.2572.0000 Trsffrm RF-Seniors Ctr 2572.9950.0000 Event Vendor Fees Seniors Events -Ticket Sales & Sponsorship Total2572.9950.0000 Event Vendor Fees 2572.9955.0000 Older Adults 55+ Programs Arts & Crafts Dancing Total2572.9955.0000 Older Adults 55+ Programs Total Revenues Net Expenses 97 Run Date: 1/28/17 4:03PM 2017 Budget 505,713 (42,700) (12,000) (54,700) (10,200) (1 0,200) (3,500) (3,500) (22,000) (16,000) (38,000) (106,400) 399,313 2712 Programs 2015 Actuals Expenditures Salaries & Wages 493,285 Salaries & Wages -Prg. 744,230 Overtime 6,576 0001 Program Overtime 7,540 Employer Contributions 151,586 Uniforms 3,672 Travel 3,781 Cellular Phones 1,062 Telephones 3,542 Subscription & Publications 40 Seminars & Education 3,251 Purch Prnting/Broch/News Ltr 54,839 Insurance Premium 12,227 Recpt, Prom & Sp Events 2,492 Memberships 2,526 Outside Agency Serv 98,527 Mise Equip Repairs 0 Community Use of Schools 4,577 Prgm -Build Rentals 191,000 Forms 0 Program Supplies 0 Event Supplies 193,634 Prgms Supplies 74,995 Drop-In Centre Supplies 4,467 Supplies & Tools 460 Misc. Equipment 6,049 Total Expenditures 2,064,358 Revenues Federal Grant (37,018) Ont. Specific Grants 0 Other Agency Grts (7,014) Program Registrations (1 ,529, 114) Advertising Space (17,351) Other Mise Revenue (49,730) Event Vendor Fees 0 Sponsorships 0 Total Revenues (1,640,227) Transfers fromReserves & R.F. City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 522,935 483,473 762,585 721 '176 9,866 11,900 4,430 0 167,270 153,208 4,037 5,000 2,840 2,500 1,193 1,500 3,531 3,706 0 100 1,533 2,650 58,347 55,000 11,620 11,620 13,771 15,300 1,541 1,300 93,667 128,479 0 200 2,074 3,100 191,000 191,000 0 500 48,619 11,250 176,460 208,050 82,978 96,142 3,959 4,400 2,360 3,200 3,529 8,000 2,170,145 2,122,754 (39,917) (31 ,000) (11 ,264) (15,960) 0 0 (1 ,538,305) (1 ,480, 147) (22,315) (19,000) (60,750) (71,000) 0 0 0 0 (1,672,551) (1,617,107) 98 Run Date: 1/28/1.7 3:56 PM ···. Draft· •·> i . · .. INC./DEC. sud~llt ' ... •. l;··•····~r;7,·•: •• .• , 2o·f1 i! '· (440) 483,033 (0.09%) 51,328 772,504 7.12% 0 11,900 0.00% 0 0 0.00% 1,451 154,659 0.95% 0 5,000 0.00% 1,500 4,000 60.00% 0 1,500 0.00% 1,095' 4,801 29.55% 0 100 0.00% 350 3,000 13.21% 2,000 57,000 3.64% (1 ,474) 10,146 (12.69%) 0 15,300 0.00% 1,200 2,500 92.31% 20,921 149,400 16.28% 0 200 0.00% 1,500 4,600 48.39% 5,000 196,000 2.62% 0 500 0.00% (11 ,250) 0 (100.00%) 79,142 287,192 38.04% (5,757) 90,385 (5.99%) 0 4,400 0.00% (400) 2,800 (12.50%) (2,000) 6,000 (25.00%) 144,166 2,266,920 6.79% (8,000) (39,000) 25.81% (62,864) (78,824) 393.88% 0 0 0.00% (168,703) (1 ,648,850) 11.40% 0 (19,000) 0.00% 61,000 (10,000) (85.92%) (12,500) (12,500) 0.00% (51 ,000) (51 ,000) 0.00% (242,067) (1,859,174) 14.97% 2712 Programs Expenditures 2712.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total 2712.1100.0000 Salaries & Wages 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance Prg -(930 1) Languages Prg -(9306) Summer Camps-3 to 12 Prg -(9307) Fitness Prg-(9314) Learn to Swim Prg -(9316) Culinary Arts Prg-(9317) March Break Camp Prg -(9320) Arts Prg -(9321) Photography Prg -(9322) Pre-School Skating Prg -(9325) Badminton Prg-(9334) Babysitting Prg -(9338) Volleyball Prg -(9339) Karate Prg -(9340) Pre-School Prg -(9353) Youth Prgms Prg-(9361) Pre Teen Dances Prg-(9362) Kindergym Prg -(9369) Adult Leisure Prg -(9384) Standby Allowance Prg -(9388) New Programs Prg -(9999) Camps 13+ Prg-(9319) Total2712.1100.9000 PROGRAMS SALARIES & WAGES 2712.1200.0001 C.S.& F.-Overtime To meet service level/workload commitments Total2712.1200.0001 C.S.& F.-Overtime 2712.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefit costs related to program instructors Total2712.1400.0000 Employer Contributions 2712.1900.0000 Uniforms 100 Run Date: 1/28/11 4:03 PM 2017 Budget 483,033 483,033 14,000 650 180,000 38,000 365,500 500 20,000 8,000 500 2,000 2,500 500 4,000 10,000 28,000 18,312 12,000 13,000 900 39,142 10,000 5,000 772,504 11,900 11,900 99,137 55,522 154,659 -2712 Programs City of Pickering 2011 Draft Background Information As per the Collective Agreement & Security Guards (legislated) Total2712.1900.0000 Uniforms 2712.2110.0001 TRAVEL Parking & Mileage Total2712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones Cellular Phone Charges. Various staff (Coordinator, Rec. Programs, Rec. Programmer, Coordinator, Youth Leadership Programs, Facility Security Guards) Total 2712.2131.0001 Cellular Phones 2712.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 5,000 5,000 4,000 4,000 1,500 1,500 Voice I Data 4,115 Internet 686 Total2712.2140.0000 Telephones 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library Total2712.2220.0000 Subscriptions & Publicati 2712.2340.0000 Seminars & Education High Five Quality Assurance Program -New camp staff and program instructors Defibrillator Training & Recertifications-Various staff (PRO) MBA Annual Youth Symposium-Coord., Recreation Programs High Five Trainer Renewal Total 2712.2340.0000 Seminars & Education 2712.2365.0000 Purch. Pr./Broch./News Lt Printing costs as$ociated with City brochures and promotional activities Total2712.2365.0000 Purch. Pr./Broch./News Lt 2712.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2712.2370.0000 Insurance Premium 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Sponsorship Program (100% offset by sponsorship revenue) Total2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2712.2395.0000 Memberships High Five Annual Renewal High Five Accreditation Fee Total 2712.2395.0000 Memberships 1 01 4,801 100 100 1,000 800 1,000 200 3,000 57,000 57,000 10,146 10,146 15,300 15,300 1,300 1,200 2,500 2712 Programs City of Pickering 2017 Draft Background Information 2712.2399.9307. Outsd Agncy-Sum Camp 3-12 Contracted Programs and Services Total2712.2399.9307 Outsd Agncy-Sum Camp 3-12 2712.2399.9316 C.S. & F. OutsideAg. Swi Busing for Swim to Survive Program (completely offset by grant and school fees) Total2712.2399.9316 C.S. & F. Outside Ag. Swi 2712.2399.9319 Outsd Agncy-Sum Camps 13+ Contracted Programs Total2712.2399.9319 Outsd Agncy-Sum Camps 13+ 2712.2399.9320 Outsd Agncy-Mar Brk Camps Contracted Programs and Services Total2712.2399.9320 Outsd Agncy-Mar Brk Camps 2712.2399.9325 Outsd Agncy-Pre Sch Skate Contracted Programs Total2712.2399.9325 Outsd Agncy-Pre Sch Skate 2712.2399.9361 Outsd Agncy-Yth Prgms Contracted Programs Total2712.2399.9361 Outsd Agncy-Yth Prgms 2712.2399.9362 Outsd Agncy-Pre Teen Contracted Services Total2712.2399.9362 Outsd Agncy-Pre Teen 2712.2399.9384 Outsd Agncy-Adult ~eisure Run Date: 1/28/17 4:03 PM 2017 Budget 65,000 65,000 31,600 31,600 6,700 6,700 6,000 6,000 10,200 10,200 15,400 15,400 14,000 14,000 Adult Leisure 500 Tota12712.2399.9384 Outsd Agncy-Adult Leisure 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment Total2712.2478.0000 Misc.Equipment Repairs & 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs Total2712.2642.0000 Community Use of Schools 2712.2648.0000 C.S & F Prog Summer camp rentals Learn to swim rentals March break rentals Arts rentals Pre-school skating Pre-school rentals Prg-(9307) Prg-(9316) Prg-(9320) Prg-(9321) · Prg -(9325) Prg-(9353) 102 500 200 200 4,600 4,600 10,000 164,000 1,000 3,700 5,000 4,000 City of Pickering 2017 Draft Background Information 2712 Programs Pre-teen dances rentals Kindergym rentals Prg-(9362) Prg-(9369) Total 2712.2648.0000 C.S & F Prog 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system Total 2712.5302.0000 Forms 2712.5320.0000 C.S & F Prog. Supp Dance supplies Prg-(9301) Summer camp supplies Prg -(9307) Fitness supplies Prg-(9314) Learn to swim supplies Prg -(9316) Camps-13+ supplies Prg-(9319) March break camp supplies Prg -(9320) Arts supplies Prg -(9321) Pre-school skating supplies Prg -(9325) Badminton supplies Prg-(9334) Volleyball supplies Prg-(9339) Karate supplies Prg -(9340) Pre-school supplies Prg -(9353) Youth program supplies Prg-(9361) Pre-teen dance supplies Prg -(9362) Adult Leisure Prg -(9384) Kindergym supplies Prg -(9369) New program supplies Prg -(9999) Babysitting supplies Prg -(9338) Culinary Arts Supplies Prg -(9317) Total2712.5320.0000 C.S & F Prog. Supp 2712.5320.9000 Community Events Run Date: 1/28/17 4:03PM 2017 Budget 6,300 2,000 196,000 500 500 300 11,000 18,000 30,500 1,450 2,385 1,000 200 1,200 600 200 2,200 4,000 6,000 200 750 10,000 200 200 90,385 Event Supplies 10,000 Total2712.5320.9000 Community Events 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost offset by donations from the community. Total 2712.5320.9001 Canada Day Community Grps 2712.5320.9002 Canada Day-Daytime 103 10,000 6,000 6,000 City of Pickering 2017 Draft Background Information 2712 Programs Electrical Rentals of various equipment Citizenship Ceremony in Council Chambers on Canada Day Total2712.5320.9002 Canada Day-Daytime 2712.5320.9003 Canada Day-Evening Fireworks Mainstage & Evening Program Police, Security & EMS Total 2712.5320.9003 Canada Day -Evening 2712.5320.9004 Supplies-Celebrate Winter Various supplies used for Winterfest Fireworks Total 2712.5320.9004 Supplies-Celebrate Winter 2712.5320.9006 Community Grp Activity Santa Claus Parade Remembrance Day Events Community Engagement Activities Total 2712.5320.9006 Community Grp Activity 2712.5320.9007 Waterfront Events Thursday and Sunday concerts (insurance and socan fees) Driftwood Theatre Total2712.5320.9007 Waterfront Events 2712.5320.9008 Youth Events Youth Events Youth Skateboarding event-Two events@ $1,000 Pickering's Confederation Journey-National Youth Week (offset by Canada 150 Fund) Total2712.5320.9008 Youth Events 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician and Craft supplies "I am Ontario" Youth Arts Showcase (offset 100% by Provincial Grant) Total2712.5320.9009 Artfest 2712.5320.9010 Civic Awards Costs associated with hosting this event Total2712.5320.9010 Civic Awards 2712.5320.9013 New Years Countdown 104 Run Date: 1/28/17 4:03PM 2017 Budget 3,000 4,900 5,500 13,400 21,000 49,000 27,450 97,450 22,300 5,500 27,800 2,000 1,550 12,850 16,400 12,600 1,500 14,100 7,000 2,000 40,000 49,000 3,700 25,192 28,892 12,000 12,000 City of Pickering 2017 Draft Background Information 2712 Programs Various supplies related to this event such as entertainment, decorations and refreshments Total 2712.5320.9013 New Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1st such as catering and entertainment Total2712.5320.9014 Mayor's Levee 2712.5320.9015 Pickering Farmer's Market Various costs, such as promotion, advertising, signage, rentals, entertainment, etc. Transfer to 2620 __ Total 2712.5320.9015 Pickering Farmer's Market 2712.5330.0000 Drop in Centre Supplies Assist in provision of supplies and equipment for various Youth and Teen Programs Total 2712.5330.0000 Drop in Centre Supplies 2712.5902.0000 Supplies & Tools Various Sports Equipment for Youth and Teen Programs First Aid Supplies (replacement) Various Camp Equipment (replacement) Total 2712.5902.0000 Supplies & Tools 2712.5978.0000 Misc. Equipment Program equipment for youth programs & camps (gaming equipment & accessories, various games, sports equipment) Program equipment for kindergym & preschool programs. Replacements: kindergym equipment; creative centre equipment Total 2712.5978.0000 Misc. Equipment Total Expenses Revenues 1610.2712.0000 Federal Pgm Grants Program Grant -Federal Celebrate Canada Grant Total161 0.2712.0000 Federal Pgm Grants 1623.2712.0000 Ont Grant-Programs Swim to Survive Program 105 Run Date: 1128117 4:03 PM 2017 Budget 5,150 5,150 7,000 7,000 11,250 (11 ,250) 0 4,400 4,400 2,000 400 400 2,800 4,000 2,000 6,000 2,266,920 (18,000) (21 ,000) (39,000) (13,632) City of Pickering 2017 Draft Background Information 2112 Programs Pickering's Confederation Journey-National Youth Week-Canada 150 Fund Grant "I am Ontario" Youth Arts Showcase-Ontario 150 Community Celebration Program Grant Total1623.2712.0000 Ont Grant-Programs 2712.9397.9301 REV-DANCE Program Registrations Total 2712.9397.9301 REV-DANCE 2712.9397.9306 REV-LANGUAGES Program -Languages Total2712.9397.9306 REV-LANGUAGES 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 Program -Summer Camps Total2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 2712.9397.9314 REV-FITNESS CLASSES Program -Fitness Total 2712.9397.9314 REV-FITNESS CLASSES 2712.9397.9316 REV-AQUATICS Program -Learn to swim Total2712.9397.9316 REV-AQUATICS 2712.9397.9317 REV-CULINARY ARTS Culinary Arts Total2712.9397.9317 REV-CULINARY ARTS 2712.9397.9319 REV-SUMMER CAMPS 13+ Program -Camps age 13 + Total2712.9397.9319 REV-SUMMER CAMPS 13+ 2712.9397.9320 REV-CAMPS-SPRING BREAK Program -March Break Camp Total2712.9397.9320 REV-CAMPS-SPRING BREAK 2712.9397.9321 REV-ART/CARTOONING Program -Arts Total 2712.9397.9321 REV-ART/CARTOONING 2712.9397.9322 REV-PHOTOG/CAMERA CLUB Program -Photography Total2712.9397.9322 REV-PHOTOG/CAMERA CLUB 2712.9397.9325 REV-PRESCHOOL SKATING 106 Run Date: 1/28/17 4:03PM 2017 Budget (40,000) (25, 192) (78,824) (33,000) (33,000) (1 ,000) (1 ,000) (360,000) (360,000) (1 00,000) (1 00,000) (800,000) (800,000) (800) (800) (26,000) (26,000) (36,000) (36,000) (18,000) (18,000) (700) (700) City of Pickering 2017 Draft Background Information 2712 Programs Program -Pre-School Skating Total2712.9397.9325 REV-PRESCHOOL SKATING 2712.9397.9334 REV-BADMINTON Program-Badminton Total2712.9397.9334 REV-BADMINTON 2712.9397.9338 REV-BABYSITIER TRAINING Program -Babysitting Total2712.9397.9338 REV-BABYSITTER TRAINING 2712.9397.9339 REV-VOLLEYBALL Program -Volleyball Total2712.9397.9339 REV-VOLLEYBALL 2712.9397.9340 REV-KARATE Program -Karate Total2712.9397.9340 REV-KARATE 2712.9397.9353 REV-PRESCHOOL ACTIVITIES Program -Pre-School Total2712.9397.9353 REV-PRESCHOOL ACTIVITIES 2712.9397.9361 REV-YOUTH PRGM Program -Youth programs Total2712.9397.9361 REV-YOUTH PRGM 2712.9397.9362 REV-PRE-TEEN Program -Pre-teen dances Total2712.9397.9362 REV-PRE-TEEN 2712.9397.9369 REV-KINDERGYM Program-Kindergym Total2712.9397.9369 REV-KINDERGYM 2712.9397.9384 REV-ADULT LEISURE Program -Adult Leisure Total2712.9397.9384 REV-ADULT LEISURE 2712.9397.9999 Prog Rev-New Programs New Programs Total2712.9397.9999 Prog Rev-New Programs 2712.9940.0000 Advertising Space Sale of advertising space in City Brochures -Spring/ Summer Fall Advertisers Winter Advertisers Total2712.9940.0000 Advertising Space 107 Run Date: 1/28/17 4:03PM 2017 Budget (22,000) (22,000) (13,000) (13,000) (750) (750) (13,000) (13,000) (18,000) (18,000) (45,000) (45,000) (55,000) (55,000) (48,000) (48,000) (36,000) (36,000) (2,600) (2,600) (20,000) (20,000) (9,000) (5,000) (5,000) (19,000) City of Pickering 2017 Draft Background Information 2712 Programs 2712.9950.9001 Canada Day Event Vendor Fees _Food Vendor & Activation Sales Total 2712.9950.9001 Canada Day Event Vendor Fees 2712.9950.9004 Celebrate Winter Event Vendor Fees Food Vendors Total2712.9950.9004 Celebrate Winter Event Vendor Fees 2712.9950.9009 Artfest Event Vendor Fees Sponsorship Contributions Food Vendors Total 2712.9950.9009 Artfest Event Vendor Fees 2712.9985.0001 Sponsorships Sponsorship Marketing Partnerships Total 2712.9985.0001 Sponsorships 2712.9985.9000 Community Events Sponsorships Sponsorship Marketing Partnerships Total 2712.9985.9000 Community Events Sponsorships 2712.9985.9001 Canada Day Sponsorships Sponsorship Contributions Total2712.9985.9001 Canada Day Sponsorships 2712.9985.9004 Celebrate Winter Sponsorships Sponsorship Contributions Total 2712.9985.9004 Celebrate Winter Sponsorships 2712.9985.9007 Waterfront Event Sponsorships Sponsorship Contributions Total 2712.9985.9007 Waterfront Event Sponsorships 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security costs Total 2712.9990.0001 Other Revenue 2712.9990.9001 Canada Day Community Grps Donations from various community groups to be used to offset supply costs used for Canada Day Total 2712.9990.9001 Canada Day Community Grps Total Revenues Net Expenses 108 Run Date: 1/28/17 4:03PM 2017 Budget (8,000) (8,000) (1 ,000) (1 ,000) (3,000) (500) (3,500) {5,000) {5,000) (1 0,000) (1 0,000) (17,000) (17,000) (13,000) (13,000) (6,000) (6,000) (4,000) (4,000) (6,000) (6,000) (1 ,859, 174) 407,746 2713 Dunbarton Pool 2015 Actuals Expenditures Salaries & Wages 168,867 Overtime 2,204 Employer Contributions 44.454 Uniforms 1,743 Travel 158 Cellular Phones 763 Telephones 5,125 Seminars & Education 865 Insurance Premium 1,990 Consulting & Professional 0 Recpt, Prom & Sp Events 15 Memberships 95 Outside Agency Serv 1,850 Build Repairs & Mtce 16,731 Mise Equip Repairs 13,631 Stationery & Office Supplies 0 Utilities -Gas 30,044 Supplies & Tools 2,549 Total Expenditures 291,084 Revenues Memberships-Pool/Health Club (7,000) Admissions -Public Swimming (3,942) Rentals -Pool (119,184) Total Revenues (130,126) Transfers from Reserves & R.F. Total Transfers 0 Net 160,958 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 177,698 206,082 1,158 1,000 45,110 51,363 1,546 2,200 194 200 495 800 5,597 5,274 575 1,240 2,006 2,006 0 0 0 0 96 95 1,000 1,900 24,063 28,420 13,117 11,500 33 350 20,932 31,582 379 4,100 293,999 348,112 (8,000) (7,000) (2,271) (5,036) (98,697) (125,100) (108,968) (137, 136) 0 0 185,031 210,976 109 Run Date: 1/28/17 3:56 PM ' Draft .. '\j'j_:_j_ . ' INC./DEC. Budget ';;·~2016 >, ·. 2017' .. 10,512 216,594 5.10% 1,000 2,000 100.00% 2,584 53,947 5.03% 0 2,200 0.00% 0 200 0.00% 0 800 0.00% 1,373 6,647 26.03% (240) 1,000 (19.35%) (347) 1,659 (17.30%) 5,000 5,000 0.00% 0 0 0.00% 5 100 5.26% 0 1,900 0.00% (4.400) 24,020 (15.48%) 500 12,000 4.35% 0 350 0.00% (421) 31,161 (1.33%) 0 4,100 0.00% 15,566 363,678 4.47% (150) (7,150) 2.14% (60) (5,096) 1.19% 3,000 (122,100) (2.40%) 2,790 (134,346) (2.03%) 0 0 0.00% 18,356 . .. 229,332 >;;·s.7o%' 2713 Dunbarton Pool Expenditures 2713.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Additional hours (471 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions. Total2713.1100.0000 Salaries & Wages 2713.1200.0000 Overtime To meet service level/workload commitments Total 2713.1200.0000 Overtime 2713.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits savings from the phasing out of part time F aciiity Custodian positions due to collective agreement changes Benefits related to additional hours (471 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Total2713.1400.0000 Employer Contributions 2713.1900.0000 Uniforms As per the Collective Agreement Total 2713.1900.0000 Uniforms 2713.2110.0000 Travel Parking & Mileage Total2713.2110.0000 Travel 2713.2131.0000 CellularPhones Cell Phone Charges Total 2713.2131.0000 Cellular Phones 2713.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 219,854 (13,000) 9,740 216,594 2,000 2,000 54,258 (1 ,066) 755 53,947 2,200 2,200 200 200 800 800 Voice I Data 4,826 Internet 1,821 Total2713.2140.0000 Telephones 2713.2340.0000 Seminars & Education Defibrillator Training & Recertification -Various staff Standard First Aid -Aquatic Programmer Certified Pool Operator Training-new Facility Maintenance staff 11 0 6,647 500 50 450 City of Pickering 2017 Draft Background Information 2713 Dunbarton Pool Total 2713.2340.0000 Seminars & Education 2713.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2713.2370.0000 Insurance Premium 2713.2392.0000 Consulting & Professional Fire Safety Plan Total2713.2392.0000 Consulting & Professional 2713.2395.0000 Memberships Life Saving Society Total 2713.2395.0000 Memberships 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Pool Inspection & Audit Total 2713.2399.0000 Outside Agency Services 2713.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Chlorine and Chemicals Door, Window & Lock Repairs/Replacement Defibrillator Monitoring Contract· General repairs and maintenance Electrical and Plumbing Total 2713.2435.0000 Building Repairs & Mainte 2713.2478.0000 Misc.Equipment Repairs & Heating and Air Handling (contract) Boiler repair and maintenance (contract) Automatic Pool Vacuum repairs & maintenance Energy Management -Service Contact Total 2713.2478.0000 Misc.Equipment Repairs & 2713.5300.0000 Stationery & Office Suppl General office supplies Total2713.5300.0000 Stationery & Office Suppl 2713.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017 Total 2713.5520.0000 Utilities-Gas 2713.5902.0000 Supplies & Tools 1 1 1 Run Date: 1/28/17 4:03 PM 2017 Budget 1,000 1,659 1,659 5,000 5,000 100 100 1,000 900 1,900 4,000 6,000 6,300 4,000 220 1,500 2,000 24,020 2,500 1,500 1,500 6,500 12,000 350 350 31,161 31,161 City of Pickering 2017 Draft Background lnfonnation 2713 Dunbarton Pool Tools & Safety supplies (replacement) First Aid and program supplies (replacement) Total 2713.5902.0000 Supplies & Tools Total Expenses Revenues 2713.9923.0000 Admissions-Public Swimm Youth singles Adult singles Family singles Youth-10 pass Adult-1 0 pass Total2713.9923.0000 Admissions-Public Swimm 2713.9932.0000 Rentals-Pool Learn to swim Private Masters Swim Club Prg-(9316) Total 2713.9932.0000 Rentals -Pool 2713.9943.0000 Membership-Pool/Health Memberships Total2713.9943.0000 Membership-Pool/Health Total Revenues Net Expenses 112 Run Date: 1/28/17 4:03 PM 2017 Budget 3,000 1 '100 4,100 363,678 (2,600) (686) (950) (564) (296) (5,096) (66,000) (3, 100) (15,000) (38,000) (122, 100) (7,150) (7, 150) (134,346) 229,332 2715 Don Beer Arena 2015 Actuals Expenditures Salaries & Wages 577,445 Overtime 19,891 Employer Contributions 138,239 Uniforms 6,606 Travel 183 Cellular Phones 2,369 Telephones 17,392 Seminars & Education 3,600 Insurance Premium 6,480 Ins. Deductible 1,333 Recpt, Prom & Sp Events 210 Memberships 295 Outside Agency Serv 1,169 Build Repairs & Mtce 85,247 Mise Equip Repairs 63,961 Rental Mise Equip 0 Land Rentals 0 Stationery & Office Supplies 314 Utilities-Water 23,093 Utilities -Gas 37,529 Utilities-Hydro 224,463 Supplies & Tools 13 Misc. Equipment 4,900 Total Expenditures 1,214,732 Revenues Snack Bar (9,245) Vending Machines (4,177) Rentals (4,452) Admissions -Skating (2,604) Rentals -Ice Surface (922,145) Rentals -Halls (31,175) Arena Floor Rentals 0 Other Mise Revenue (31,202) Sponsorships 0 Total Revenues (1 ,005,000) Transfers from Reserves & R.F. Total Transfers 0 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 571,708 570,603 16,095 32,000 138,123 149,256 2,960 6,300 145 200 1,486 2,800 16,706 17,389 2,155 4,000 6,530 6,530 0 2,000 330 0 160 800 1,348 1,450 88,464 80,790 50,910 54,200 0 500 . 32,240 4,100 248 250 27,156 24,750 35,794 38,057 270,921 225,848 828 1,000 0 0 1,264,307 1,222,823 (9,432) (9,065) (3,912) (5,000) (4,466) (4,200) (2,750) (3,500) (906,687) (1 ,002,245) (32,280) (33,000) 0 0 (18,911) (50,000) 0 0 (978,438) (1,107,010) 0 0 113 Run Date: 1/28/17 3:56PM I :•••::•,•••:·•:••:Jr:ft••· I ;:;:;~iii~~~~) I INC./DEC. 1!::::, ' i ,, ;:• :~~c:~~~. 1 •• 2o1ri \ j ;:(U.lti .· ... , 2,013 572,616 0.35% (2,000) 30,000 (6.25%) 6,302 155,558 4.22% 300 6,600 4.76% 0 200 0.00% 0 2,800 0.00% (2,910) 14,479 (16.73%) (1 ,420) 2,580 (35.50%) (284) 6,246 (4.35%) 0 2,000 0.00% 0 0 0.00% (400) 400 (50.00%) 1,200 2,650 82.76% 14,650 95,440 18.13% 0 54,200 0.00% (200) 300 (40.00%) 42,060 46,160 1,025.85% 50 300 20.00% 1,240 25,990 5.01% 5,903 43,960 15.51% 83,000 308,848 36.75% 0 1,000 0.00% 0 0 0.00% 149,504 1,372,327 12.23% (460) (9,525) 5.07% 500 (4,500) (10.00%) (332) (4,532) 7.90% 0 (3,500) 0.00% 52,245 (950,000) (5.21%) 0 (33,000) 0.00% (25,000) (25,000) 0.00% 50,000 .o (100.00%) (58,000) (58,000) 0.00°/o 18,953 (.1 ,088;057) (1.71%) 0 0 0.00% 2715 Don Beer Arena Expenditures 2715.11 00.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total 2715.1100.0000 Salaries & Wages 2715.1200.0000 Overtime To meet service level/workload commitments Total2715.1200.0000 Overtime 2715.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2715.1400.0000 Employer Contributions 2715.1900.0000 Uniforms As per the Collective Agreement Total 2715.1900.0000 Uniforms 2715.2110.0000 Travel Parking & Mileage Total 2715.2110.0000 Travel 2715.2131.0000 Cellular Phones Cellular Phone Charges Total 2715.2131.0000 Cellular Phones 2715.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 572,616 572,616 30,000 30,000 155,558 155,558 6,600 6,600 200 200 2,800 2,800 Voice I Data 13,536 Internet 457 Cable 486 Total2715.2140.0000 Telephones 2715.2340.0000 Seminars & Education ORFA B Ticket Renewal-Foreperson and Maintenance Worker (6) ORFA Ice Arena Operational Forum and Recertification-Maintenance Worker (4) Defibrillator Training & Recertification -Various staff Total2715.2340.0000 Seminars & Education 2715.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2715.2370.0000 Insurance Premium 2715.2371.0000 Insurance Deductible Insurance Deductible Total2715.2371.0000 Insurance Deductible 115 14,479 560 500 1,520 2,580 6,246 6,246 2,000 2,000 City of Pickering 2017 Draft Background Information 2715 Don Beer Arena 2715.2395.0000 Memberships Memberships and other related associations Total 2715.2395.0000 Memberships 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Alarm Monitoring Contract Total 2715.2399.0000 Outside Agency Services 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting Storage Bunker Caretaking supplies/services General repairs (supplies) Electrical repairs Plumbing repairs Door and lock repairs/replacements Parking lot maintenance Defibrillator Monitoring Contract Replacement of dasher board, kickboard, stay white, tempered glass Paint, drainage and disposal system Total 2715.2435.0000 Building Repairs & Mainte 2715.24 78.0000 Misc. Equipment Repairs & Refrigeration repairs maintenance and dehumidifiers (contract) Overhaul Compressor {1) plus {1) minor overhaul Fan and motor repairs, supplies and accessories Ice Resurfacer maintenance Misc. small equipment repairs Goal Frames & Mesh Elevator Inspection Kitchen Hood Inspection Annual regulatory inspections Total2715.2478.0000 Misc.Equipment Repairs & 2715.2678.0000 Mise Equipment Rentals Rental of tools for specific jobs -Man Lift Total 2715.2678.0000 Mise Equipment Rentals 2715.2682.0000 Land Rentals Parking Lot lease with Hydro One, including property taxes Arena Encroachment agreement with Hydro One, including property taxes 11 6 Run Date: 1/28/17 4:03 PM 2017 Budget 400 400 1,450 ·1,200 2,650 20,500 5,300 20,500 17,000 10,000 7,750 7,000 1,000 440 3,500 2,450 95,440 20,000 15,000 4,000 5,000 1,500 3,000 1,000 600 4,100 54,200 300 300 41,650 4,510 City of Pickering 2017 Draft Background Information 2715 Don Beer Arena · Total2715.2682.0000 Land Rentals 2715.5300.0000 Stationery & Office Suppl General office supplies Total2715.5300.0000 Stationery & Office Suppl 2715.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total 2715,5510.0000 Utilities-Water 2715.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017 Total2715.5520.0000 Utilities-Gas 2715.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total2715.5530.0000 Utilities-Hydro 2715.5902.0000 Supplies & Tools First Aid Supplies (replacement) Small tools, etc. (replacement) Total 2715.5902.0000 Supplies & Tools Total Expenses Revenues 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snack Bar 2715.9916.0000 Vending Machines Don Beer vending machines Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions-Pleasure Ska Daily admissions for individuals to play shinny hockey-daytime Total2715.9922.0000 Admissions-Pleasure Ska 2715.9930.0000 Rentals-User Fees Yearly contract Total2715.9930.0000 Rentals-User Fees 2715.9931.0000 Rentals-Ice Surface Ice Surface Rentals Total 2715.9931.0000 Rentals -Ice Surface 2715.9935.0000 Rentals-Halls 1 1 7 Run Date: 1128117 4:03 PM 2017 Budget 46,160 300 300 25,990 25,990 43,960 43,960 308,848 308,848 500 500 1,000 1,372,327 (9,525) (9,525) (4,500) (4,500) (3,500) (3,500) (4,532) (4,532) (950,000) (950,000) City of Pickering 2017 Draft Background Information 2715 Don Beer Arena Various Hall rentals, activities Total 2715.9935.0000 Rentals-Halls 2715.9959.0000 Arena Floor Rentals Ball Hockey Lacrosse Total2715.9959.0000 Arena Floor Rentals 2715.9985.0000 Sponsorships Sponsorship Marketing Partnerships revenue to be generated from new Coordinator, Marketing Partnerships contract position Total2715.9985.0000 Sponsorships Total Revenues Net Expenses 11 8 Run Date: 1/28/17 4:03 PM 2017 Budget (33,000) (33,000) (4,000) (21 ,000) (25,000) (58,000) (58,000) (1 ,088,057) 284,270 2719 Community Centres 2015 Actuals Expenditures Salaries & Wages 314,707 Overtime 5,191 Employer Contributions 59,815 Uniforms 1,919 Travel 0 Cellular Phones 5,183 Telephones 16,402 Seminars & Education 1,046 Insurance Premium 5,411 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 2,475 Outside Agency Serv 3,826 Build Repairs & Mtce 337,733 Veh -Repairs & Maintenance 2,385 Mise Equip Repairs 29,420 Building Rentals 10 Utilities -Water 9,294 Utilities -Gas 31,651 Utilities-Hydro 104,144 Utilities-Oil 4,090 Gas, Oil Tires 5,803 Supplies & Tools 1,612 Misc. Equipment 6,974 Total Expenditures 949,091 Revenues Vending Machines (1 ,046) Rentals-West Shore C.C. (54,795) Rentals-East Shore C. C. (48, 154) Rentals -Claremont C. C. (691) Rentals -Petticoat Creek (44,875) Other Mise Revenue (1,623) Total Revenues (151, 184) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 296,899 310,012 7,903 9,000 52,975 55,121 1,720 2,200 0 500 3,210 5,000 16,863 16,653 582 1 ,DOD 5,000 5,000 0 2,000 6,687 15,500 1,177 1,000 2,956 7,000 249,949 396,105 6,431 5,000 27,131 45,000 10 10 10,957 9,955 24,425 34,673 119,327 116,187 2,963 4,867 6,119 7,362 301 2,000 0 0 843,585 1,051,145 (1,076) (1,000) (60,356) (54,935) (52,920) (48,000) (675) (800) (45,915) (44,000) 0 (3,000) (160,942) (151,735) 0 0 0 (30,000) 0 (30,000) 119 Run Date: 1/28/17 3:56 PM Draft :......... : INC./DEC. ····aud9Eit .'••:!~ •••• ;>~r6GE.·:•.••: ... 2017 (48,520) 261,492 (15.65%) (1,000) 8,000 (11.11%) (5,989) 49,132 (10.87%) 0 2,200 0.00% 0 500 0.00% 0 5,000 0.00% 1,857 18,510 11.15% 160 1,160 16.00% (668) 4,332 (13.36%) 0 2,000 0.00% 37,850 53,350 244.19% (1,000) 0 (1 00.00%) 2,320 9,320 33.14% (56,045) 340,060 (14.15%) 0 5,000 0.00% (18,480) 26,520 (41.07%) 0 10 0.00% 500 10,455 5.02% (5,266) 29,407 (15.19%) 25,000 141,187 21.52% 0 4,867 0.00% 0 7,362 0.00% 0 2,000 0.00% 0 0 0.00% (69,281) 981,864 (6.59%) 0 (1,000) 0.00% (1,655) (56,590) 3.01% (1 ,ODD) (49,000) 2.08% 0 (800) 0.00% (1 ,DOD) (45,000) 2.27% 500 (2,500) (16.67%) (3, 155) (154,890) 2.08% (10,850) (1 0,850) 0.00% 13,200 (16,800) (44.00%) 2,350 (27,650) (7.83%) 2719 Community Centres Expenditures 2719.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Additional hours (2,067 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions. New part time Assistant Recreation Programmer position (1 ,738 hrs). Funded from reduction in hours for Facility Security Guard part time positions in cost centres 2719 and 2572. Reduction in hours (3,016 hrs) for part time Facility Security Guard positions Total2719.1100.0000 Salaries & Wages 2719.1200.0000 Overtime To meet service level/workload commitments Total 2719.1200.0000 Overtime 2719.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Benefits related to additional hours (2,067 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Benefits related to new part time Assistant Recreation Programmer position (1 ,738 hrs). Funded from reduction in hours for Facility Security Guard part time positions in cost centres 2719 and 2572. Benefit savings from reduction in hours (3,016 hrs) for part time Facility Security Guard positions Total2719.1400.0000 Employer Contributions 2719.1900.0000 Uniforms As per the Collective Agreement Total2719.1900.0000 Uniforms 2719.2110.0000 Travel Parking & mileage Total2719.2110.0000 Travel 2719.2131.0000 Cellular Phones Cellular Phone and Pager Charges 1 21 Run Date: 1/28/17 4:03 PM 2017 Budget 311,068 (57,049) 42,746 47,969 (83,242) 261,492 8,000 8,000 54,906 (10, 153) 7,747 4,565 (7,933) 49,132 2,200 2,200 500 500 5,000 City of Pickering 2017 Draft Background Information 2719 Community Centres 2719.2140.0000 Voice I Data Internet Cable Total 2719.2131.0000 Cellular Phones Telephones Total2719.2140.0000 Telephones 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification -Facility Security Guards (7) and volunteers at Dr. Nelson F. Tomlinson Community Centre (10) Security Guard Licence Renewals-Facility Security Guards (7) Total2719.2340.0000 Seminars & Education 2719.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2719.2370.0000 Insurance Premium 2719.2371.0000 Insurance Deductible Insurance Deductible Total2719.2371.0000 Insurance Deductible 2719.2392.0000 Consulting & Professional Fire Safety Plans (Northern Facilities and Petticoat Creek CC/Library) Designated Substance Survey (Mt.Zion CC) Total 2719.2392.0000 Consulting & Professional 2719.2392.0001 Consulting-Funded from Continuing Studies Res. Brougham Hall Roofing and Structural Audit-PO# 160837 Tomlinson CC Lighting System Audit-PO# 160634 Total2719.2392.0001 Consulting-Funded from Continuing Studies Res. 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program-Petticoat Creek and Dr. Nelson F. Tomlinson Community Centres ($1 ,000 x 2) Technical Support Fire Alarm & Security Monitoring Contract Total2719.2399.0000 Outside Agency Services 2719.2435.0000 Building Repairs & Mainte Run Date: 1/28/17 4:03 PM 2017 Budget 5,000 5,747 11,743 1,020 18,510 600 560 1,160 4,332 4,332 2,000 2,000 41,000 1,500 42,500 7,100 3,750 10,850 2,000 5,000 2,320 9,320 Pest Control 6,100 Caretaking supplies General supplies 122 28,000 16,300 City of Pickering 2017 Draft Background Information 2719 Community Centres Window, door and lock repair/replacement Service Contracts (garbage, snow removal & salting) Electrical/Plumbing Repairs Provision for pumping out septic system (Mt. Zion, Greenwood, Dr. Nelson F .. Tomlinson & Whitevale CC) Environmental Monitoring -water treatment and testing of wells Defibrillator Monitoring Contract Window cleaning Emergency repairs/equipment replacement (aging buildings) Door and Hardware Replacement (Greenwood Community Centre -year 2 of 2) Window Replacement (Mt. Zion CC) Demolish Storage Shed (Mt. Zion CC) Outdoor Storage Bunker (PCCC) Water System Enclosure (Whitevale CC) Exterior Sealant Replacement (PCCC) Foundation Repairs & Parging (Whitevale Arts Cultural Centre) Flooring Replacement (Greenwood CC) Painting Interior (Greenwood CC) Gym Stage Curtain Replacement (Dr. Tomlinson CC) LED Conversion (Tomlinson CC)-PO# 160812-Funded from FGT Total 2719.2435.0000 Building Repairs & Mainte 2719.2457.0000 Vehicle-Repair & Maintena Culture & Recreation -vehicle Total2719.2457.0000 Vehicle-Repair & Maintena 2719.2478.0000 Misc.Equipment Repairs & HVAC Pumps, motor, etc. Boiler repair and maintenance Kitchen Hood Exhaust System Inspection Energy Management-Service Contract Generator Testing Life Safety System Testing (fire alarms/extinguishers & emerg. lighting) Total 2719.2478.0000 Misc.Equipment Repairs & 2719.2648.0000 Rec. Building Rentals Brougham Community Centre-Federal rental charge Total 2719.2648.0000 Rec. Building Rentals 2719.5510.0000 Utilities-Water 123 Run Date: 1/28/17 4:03PM 2017 Budget 11,200 51,800 47,000 5,000 23,000 660 4,200 23,000 12,500 5,000 13,500 10,000 5,000 8,000 9,000 16,000 20,000 8,000 16,800 340,060 5,000 5,000 5,000 1,000 2,000 1,200 6,500 820 10,000 26,520 10 10 City of Pickering 2017 Draft Background Information 2719 Community Centres Budget based on 2016 projected actuals and regional water rate increase in 2017 Total 2719.5510.0000 Utilities· Water 2719.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017. Total 2719.5520.0000 Utilities -Gas 2719.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total 2719.5530.0000 Utilities-Hydro 2719.5540.0000 Utilities-Oil Mt. Zion Community Centre Total 2719.5540.0000 Utilities-Oil 2719.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 7,009 litres @ $.91/litre Oil changes and tires Total 2719.5900.0000 Gas, Oil, Tires Etc. 2719.5902.0000 Supplies & Tools First Aid and Safety (replacement), small tools, etc. (replacement) Total 2719.5902.0000 Supplies & Tools Total Expenses Revenues 1911.2719.0000 Trsf frm Res-Community Centres Cont. Studies Reserve funding for Brougham Hall Roofing and Structural Audit Cont. Studies Reserve funding for Tomlinson CC Lighting System Audit Total1911.2719.0000 Trsf frm Res -Community Centres 1920.2719.0000 Trsffrm RF-Facilities Federal Gas Tax funding for LED Conversion (Tomlinson CC) Total 1920.2719.0000 Trsf frm RF-Facilities 2719.9916.0000 Vending Machines East Shore C.C. Total2719.9916.0000 Vending Machines 2719.9937.0000 Rentals-West Shore C.C. West Shore Community Centre -Nursery School Lease Hall Rentals Total2719.9937.0000 Rentals-West Shore C.C. 2719.9938.0000 Rentals-East Shore C.C. 124 Run Date: 1/28/17 4:03PM 2017 Budget 10,455 10,455 29,407 29,407 141,187 141 '187 4,867 4,867 6,378 984 7,362 2,000 2,000 981,864 (7, 1 00) (3,750) (1 0,850) (16,800) (16,800) (1 ,000) (1 ,000) (4,590) (52,000) (56,590) 2719 Community Centres Hall & Room Rentals City of Pickering 2017 Draft Background Information Total2719.9938.0000 Rentals-East Shore C.C. 2719.9947.0000 Rentals-Claremont C. C. Hall Rentals (Saturday evenings only) Total2719.9947.0000 Rentals-Claremont C. C. 2719.9949.0000 Rentals-Petticoat Creek Estimated Revenues Total2719.9949.0000 Rentals-Petticoat Creek 2719.9990.0000 Other Revenue Damage deposit forfeited Total 2719.9990.0000 Other Revenue Total Revenues Net Expenses 125 Run Date: 1/28/17 4:03 PM 2017 Budget (49,000) (49,000) (800) (800) (45,000) (45,000) (2,500) (2,500) (182,540) 799,324 2731 Recreation Complex-Central Core 2015 Actuals Expenditures Salaries & Wages 1,658,641 Overtime 28,968 Employer Contributions 346,074 Uniforms 9,008 Travel 1,049 Cellular Phones 12,214 Telephones 16,066 Advertising 20,400 Subscription & Publications 156 Seminars & Education 5,479 Insurance Premium 17,384 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 11,117 Memberships 2,846 Outside Agency Serv 55,488 Build Repairs & Mtce 261,155 Mise Equip Repairs 31,246 Software/Hardware Maintenance Cor 0 Other Fix. Assets Rep & Mtce. 62,577 Rental Mise Equip 2,331 Stationery & Office Supplies 8,997 Forms 1,419 Supplies -Special Events 4,673 Utilities -Water 38,684 Utilities -Gas 64,907 Utilities -Hydro 249,808 Supplies & Tools 26,179 Minor Furniture & Fixtures 0 Misc. Equipment 6,110 Taxes Tenant 0 Total. Expenditures 2,942,976 Revenues Federal Grant (3,900) Vending Machines (5,266) Child Supervision (29,634) Fitness Testing (39, 145) Other Revenue (43) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,818,444 1,738,657 30,367 50,000 406,465 389,319 10,484 12,000 1,419 1,500 10,347 11,700 16,218 16,455 20,413 25,000 613 500 5,184 5,300 17,767 17,767 0 4,000 11,440 12,000 7,884 10,000 2,533 2,375 56,814 54,940 279,156 224,045 55,662 59,595 0 6,180 57,233 54,300 1,394 2,000 12,135 9,500 900 1 '100 7,727 6,000 42,702 41,902 57,350 66,758 263,816 283,714 28,821 26,850 15,770 18,000 0 0 0 1,575 3,239,058 3,153,032 0 0 (4,335) (4,000) (47,187) (24,000) (48,999) (35,000) 0 0 126 Run Date: 1/28/17 3:56PM Draft .. • • 1:_!~~-· INC./DEC. I'· . ·••·Budget' I ~0 ·'· I' 2017' i', 68,085 1,806,742 3.92% (8,000) 42,000 (16.00%) (13,819) 375,500 (3.55%) 0 12,000 0.00% 0 1,500 0.00% 600 12,300 5.13% 3,949 20,404 24.00% 0 25,000 0.00% 0 500 0.00% 850 6,150 16.04% (3,197) 14,570 (17.99%) 0 4,000 0.00% (7,000) 5,000 (58.33%) 440 10,440 4.40% 890 3,265 37.47% 18,195 73,135 33.12% (16,735) 207,310 (7.47%) 0 59,595 0.00% 5,000 11 '180 80.91% (2,000) 52,300 (3.68%) 500 2,500 25.00% (4,700) 4,800 (49.47%) 0 1 '100 0.00% 0 6,000 0.00% 1,093 42,995 2.61% 5,838 72,596 8.75% 24,000 307,714 8.46% 7,311 34,161 27.23% 4,700 22,700 26.11% 0 0 0.00% 0 1,575 0.00% 86,000 3,239,032 2.73% 0 0 0.00% 0 (4,000) 0.00% (6,000) (30,000) 25.00% (15,000) (50,000) 42.86% 0 0 0.00% 2731 Recreation Complex-Central Core 2015 Actuals Admissions -Tennis (89,725) Admissions -Squash (20,870) Admissions -Fitness Room (5,948) Admissions -Racquet Ball (4,035) Rentals -Mtg. Room/Public (20,615) Rentals -Mtg. Room/Prog. (27,000) Rentals -Halls (102,767) Rentals -Lockers (132) Membertships-Tennis (29,151) Memberships -Pool/Health Club (614,868) Memberships -Squash (80,819) Memberships -General (143,504) Memberships -Racquet Ball (24,702) Rentals -Wellness Clinic (40,221) Rentals -Pottery Studio (10,020) Other Mise Revenue (15,564) Other Revenue-Membership NSF F (2,958) Total Revenues (1,310,887) Transfers from Reserves & R.F. Total Transfers 0 Net 1,632,089 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget (91,008) (85,000) (18,565) (21,000) (4,847) (6,000) (3,736) (1 0,000) (21,667) (25,000) (27,000) (27,000) (95,368) (1 00,000) (83) (450) (25,593) (31,000) (625,655) (620,000) (82,002) (90,000) (137,646) (150,000) (24,886) (24,000) (40,664) (41,000) (10,260) (1 0,260) (19,722) (23,000) (7,565) (2.400) (1,336,788) (1,329,110) 0 0 1,902,270 1,823,922 127 Run Date: 1/28/17 3:56PM I >< i :ur:et, i :: li•::i < .. ·•· .• INC./DEC. l:·••••:::•:•:i····· 1 ••2ni7: •. •.i .. ;··.,··i.·.·, 1 :·2(he (5,000) (90,000) 5.88% 0 (21,000) 0.00% 0 (6,000) 0.00% 5,000 (5,000) (50.00%) 0 (25,000) 0.00% 0 (27,000) 0.00% (2,000) (102,000) 2.00% 350 (100) (77.78%) 1,000 (30,000) (3.23%) (5,000) (625,000) 0.81% 5,000 (85,000) (5.56%) 10,000 (140,000) (6.67%) 0 (24,000) 0.00% 0 (41,000) 0.00% (240) (10,500) 2.34% 7,000 (16,000) (30.43%) 0 (2.400) 0.00% (4,890) (1,334,000) 0.37% 0 0 0.00% 81,110 I i ·,'. 1,005,032 • .\ iC 4.45% City of Pickering 2017 Draft Background Information 2731 Recreation Complex-Central Core Expenditures _ 2731.1100.0000 Salaries & Wages Base Salaries and Wages Savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Additional hours (1, 140 hrs) for term Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions. Additional hours (285 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions. Workplace accommodation (12 months) Total 2731.1100.0000 Salaries & Wages 2731.1200.0000 Overtime Facilities Front Desk and Program Total2731.1200.0000 Overtime 2731.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Benefits related to additional hours (1, 140 hrs) for term Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Benefits related to additional hours (285 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Benefits related to workplace accommodation (12 months) Total 2731.1400.0000 Employer Contributions 2731.1900.0000 Uniforms As per the Collective Agreement Total2731.1900.0000 Uniforms 2731.2110.0000 Travel Parking & Mileage Total 2731.2110.0000 Travel 2731.2131.0000 Cellular Phones Annual cell phone charges for staff and Smartphone charges for Supervisor (2), Foreperson (1) and Complex Secretary (1) Total 2731.2131.0000 Cellular Phones 128 Run Date: 1/28/17 4:03PM 2017 Budget 1,773,341 (39,302) 20,808 5,895 46,000 1,806,742 32,000 10,000 42,000 372,999 (3,746) 1,985 562 3,700 375,500 12,000 12,000 1,500 1,500 12,300 12,300 City of Pickering 2017 Draft Background Information 2731 Recreation Complex -Central Core Run Date: 1/28/17 4:03 PM 2731.2140.0000 Telephones 2017 Budget Voice I Data 18,575 Internet 1 ,829 Total2731.2140.0000 Telephones 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages Total 2731.2210.0000 Advertising 2731.2220.0000 · Subscriptions & Publicati Reference material, journals and reports Total 2731.2220.0000 Subscriptions & Publicati 2731.2340.0000 Seminars & Education Can-Fit Pro Training -Health & Fitness Specialist First Aid/CPR Defibrillator Training & Recertification ..:. Various staff CSEP (Canadian Society for Exercise Physiology) -Health & Fitness Specialist and Coordinator, Fitness Rooms (3) International Health & Racquet Sports Association Conference College of Kinesiology -Health & Fitness Specialist Total2731.2340.0000 Seminars & Education 2731.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2731.2370.0000 Insurance Premium 2731.2371.0000 Insurance Deductible Insurance Deductible Total2731.2371.0000 Insurance Deductible 2731.2392.0000 Consulting & Professional 20,404 25,000 25,000 500 500 700 2,000 1,000 1,800 650 6,150 14,570 14,570 4,000 4,000 Fire Safety Plan 5,000 Total 2731.2392.0000 Consulting & Professional 2731.2394.0000 Rec!Prom & Sp:Ev./Gen P/R Open House & Anniversary Celebration Family Day Membership Recognition Initiative Total2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2731.2395.0000 Memberships Facility Licences : Mech. Lie., Prof. fees, etc. Program memberships: Squash Ontario 129 5,000 4,440 2,500 3,500 10,440 100 280 City of Pickering 2017 Draft Background Information 2731 Recreation Complex-Central Core Tennis Ontario Fitness Centre Accreditation (4 staff) Ontario Kinesiology Association Can Fit Pro CSEP Membership (4 staff) Total2731.2395.0000 Memberships 2731.2399.0000 Outside Agency Services Tennis Professional Squash Professional Base Hospital Support Defibrillation Program Security Contract Fire Alarm Monitoring Contract Total 2731.2399.0000 Outside Agency Services 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies General Supplies Glass Cleaning (quarterly) Snow Removal & Salting Building Supplies and Repairs Electrical Repairs Plumbing Repairs Lamps, Ballasts, Fuse Inventory Locks (rekeying -new master system for Recreation Complex -year 2 of 2) Window, Door and Lock Repairs Various repairs to infrastructure due to aging facility Defibrillator Monitoring Contract Duct Cleaning on Various Areas Replace Windows Window Cleaning Mirror Replacements Carpet Service -mats Painting and Tile Repairs Door Replacement Program Pottery Wheel Replacement Outdoor Fencing for PreSchool Programs Foot Sprayer Units for Changerooms Digital Sign Maintenance 130 Run Date: 1/28/17 4:03 PM 2017 Budget 1,040 180 215 250 1,200 3,265 13,300 38,860 3,240 17,000 735 73,135 15,000 6,300 8,000 20,000 8,000 12,000 11,000 8,000 28,250 7,000 20,000 660 5,000 3,000 4,000 2,000 6,000 12,000 5,000 5,000 3,000 4,100 3,000 City of Pickering 2017 Draft Background Information 2731 Recreation Complex-Central Core Replace Mats in Kindergym Room Total2731.2435.0000 Building Repairs & Mainte 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex Treadmill Belt replacements DBS Printer Repairs Security Camera -DVR Repairs Electrical Substation Inspection Hot Water Tank Inspection Kitchen Hood Inspection Ladder/Lift Inspection Commercial Grade Shower Fixtures (women members showers) Total 2731.2478.0000 Misc.Equipment Repairs & 2731.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-Recreation -DBS Game Time software maintenance contract Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts 2731.2481.0000 Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) Elevator Inspection & Repair (contract out) Air Conditioning (contract out) Energy Management--Service Contract Boiler Inspection and Repair (contract out) Water Treatment Fire Alarm Inspection and Service (contract out) Motors, Belts, Filters Tennant Floor machine service Diesel Generator Repair and Maintenance (contract out) Chiller Maintenance Contract Total 2731.2481.0000 Other Fixed Assets-Rpr & 2731.2678.0000 Mise Equipment Rentals Occasional equipment needs, other equipment rentals Total2731.2678.0000 Mise Equipment Rentals 2731.5300.0000 Stationery & Office Suppl General office supplies Total2731.5300.0000 Stationery & Office Suppl 2731.5302.0000 Forms 1 31 Run Date: 1/28/17 4:03PM 2017 Budget 11,000 207,310 20,000 13,600 1,000 10,000 5,045 2,000 600 1,350 6,000 59,595 6,180 5,000 11 '180 5,000 4,800 7,000 4,500 3,500 5,000 3,000 3,000 5,000 5,500 6,000 52,300 2,500 2,500 4,800 4,800 City of Pickering 2017 Draft Background Information 2731 Recreation Complex -Central Core Professional printing services (Gift Cards) Total2731.5302.0000 Forms 2731.5340.0000 Supplies-Spec.Events/Ba Provide mix for banquet hall and meeting room rentals Total 2731.5340.0000 Supplies -Spec.Events/Ba 2731.5510.0000 Utilities-Water Budget based on 2016 proj~cted actuals and regional water rate increase in 2017 Total2731.5510.0000 Utilities-Water 2731.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017 Total2731.5520.0000 Utilities-Gas 2731.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total2731.5530.0000 Utilities-Hydro 2731.5902.0000 Supplies & Tools Card Access supplies (cards, cartridges) Racquets, balls, eyewear for Elective Programs (replacement) Fitness Testing supplies (replacement) Creative Centre Combination Locks (replacement) First Aid Supplies (replacement) Small Tools Child Supervision Centre Bathing Suit Dryer Total 2731.5902.0000 Supplies & Tools 2731.5973.0000 Furniture & Fixtures Replace tables and chairs in Banquet Hall -year 2 of 2 Replacement of Child Supervision Room Office Desk & Chair Replacement office chairs Total2731.5973.0000 Furniture & Fixtures 2731.8960.0000 Taxes-Tenant Run Date: 1/28/17 4:03 PM 2017 Budget 1 '100 1,100 6,000 6,000 42,995 42,995 72,596 72,596 307,714 307,714 23,606 1,200 1,000 900 750 1,600 1,500 2,130 1,475 34,161 18,000 3,200 1,500 22,700 Taxes (Tenant) 1,575 Total 2731.8960.0000 Taxes -Tenant 1,575 Total Expenses 3,239,032 Revenues 132 City of Pickering 2017 Draft Background Information 2731 Recreation Complex-Central Core 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales Total2731.9916.0000 Vending Machines 2731.9921.0000 Admissions-Tennis Prime time court admissions Non Prime time court admissions Total2731.9921.0000 Admissions-Tennis 2731.9924.0000 Admissions-Squash Pay as you play-Prime time court admissions Non prime time court admissions Total 2731.9924.0000 Admissions -Squash 2731.9925.0000 Admissions-Fitness Room Adult -Singles Adult - 5 Pass Adult - 1 0 Pass Total 2731.9925.0000 Admissions -Fitness Room 2731.9926.0000 Admissions-Racquet Ball Pay as you play -Prime time court admissions Non prime time court admissions Total 2731.9926.0000 Admissions -Racquet Ball 2731.9933.0000 Rentals-Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1 ,2 & 3) Total2731.9933.0000 Rentals-Mtg. Room/Publi 2731.9934.0000 Rentals-Mtg. Room Prg. Rentals for Division Cui. & Rec. operating at the Pickering Recreation Complex Total 2731.9934.0000 Rentals -Mtg. Room Prg. 2731.9935.0000 Rentals-Halls Various private rentals for Complex East and West Salons (Banquet Halls) Total2731.9935.0000 Rentals-Halls 2731.9939.0000 Rentals-Misc. Equipment Misc. Racquet Rentals Total2731.9939.0000 Rentals-Misc. Equipment 2731.9941.0001 Membership-Tennis Tennis Total2731.9941.0001 Membership-Tennis 2731.9941.0002 Membership-New Tennis Tennis (new memberships) 133 Run Date: 1/28/17 4:03 PM 2017 Budget (4,000) (4,000) (61 ,000) (29,000) (90,000) (18,000) (3,090) (21 ,000) (3,000) (1 ,000) (2,000) (6,000) (3,000) (2,000) (5,000) (25,000) (25,000) (27,000) (27,000) (102,000) (102,000) (100) (100) (1 0,000) (10,000) (20,000) City of Pickering 2017 Draft Background Information 2731 Recreation Complex -Central Core Total 2731.9941.0002 Membership-New Tennis 2731.9943.0000 Health Memberships Health Health (Basic) Health (Plus) Specialty (All inclusive) Total2731.9943.0000 Health Memberships 2731.9944.0000 Squash Memberships Squash Total2731.9944.0000 Squash Memberships 2731.9945.0000 Membership-Fitness Fitness (new memberships) Golden/Combination Total2731.9945.0000 Membership-Fitness 2731.9946.0000 Racquet Ball Memberships Racquetball Total 2731.9946.0000 Racquet Ball Memberships 2731.9957.0000 Rentals-Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space Total 2731.9957.0000 Rentals -Pottery Studio 2731.9958.0000 Rentals-Wellness Clinic Wellness Health Centre Ltd. Pickering Sports Medicine & Wellness Centre Total2731.9958.0000 Rentals-Wellness Clinic 2731.9970.0000 Child Supervision Single hour admission 10 hour pass Total 2731.9970.0000 Child Supervision 2731.9975.0000 Fitness Testing In House Personal Training and Fitness Testing Total 2731.9975.0000 Fitness Testing 2731.9990.0000 Other Revenue Leased equipment /space Total2731.9990.0000 Other Revenue 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue Total2731.9992.0000 OTH REV-MEMBRSHP NSF FEE 134 Run Date: 1128117 4:03PM 2017 Budget (20,000) (10,000) (455,000) (110,000) (50,000) (625,000) (85,000) (85,000) (115,000) (25,000) (140,000) (24,000) (24,000) (10,500) (10,500) (14,500) (26,500) (41 ,000) (12,000) (18,000) (30,000) (50,000) (50,000) (16,000) (16,000) (2,400) (2,400) City of Pickering 2017 Draft Background Information 2731 Recreation Complex-Central Core Total Revenues Net Expenses 135 Run Date: 1/28/17 4:03 PM 2017 Budget (1 ,334,000) 1,905,032 2733 Recreation Complex -Pool 2015 Actuals Expenditures Salaries & Wages 474,707 Overtime 13,557 Employer Contributions 88,799 Uniforms 4,580 Travel 68 Cellular Phones 375 Telephones 1,530 Seminars & Education 1,203 Insurance Premium 5,951 Recpt, Prom & Sp Events 30 Memberships 309 Build Repairs & Mtce 100,244 Mise Equip Repairs 14,987 Utilities -Water 38,684 Utilities -Gas 64,907 Utilities -Hydro 176,693 Supplies & Tools 720 Total Expenditures 987,344 Revenues Admissions -Public Swimming (56,238) Rentals -Pool (166,446) Rentals-Pool-School Board (2,448) Memberships -Pool/Health Club (60,288) Sponsorships 0 Total Revenues (285,420) Transfers from Reserves & R.F. Total Transfers 0 Net 701,924 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 453,701 475,554 9,945 10,000 85,448 83,978 4,292 5,000 187 300 235 500 2,098 1,591 1,920 2,650 5,547 5,547 0 0 310 95 73,995 88,000 14,831 17,500 42,702 41,902 57,350 66,758 186,601 201,798 1,483 2,000 940,645 1 ,003,173 (56,330) (62,000) (145,231) (164,335) (2,166) (2,000) (54,945) (68,321) 0 0 (258,672) (296,656) 0 0 681,973 706,517 136 Run Date: 1/28/17 3:56 PM I Draft, : ~-; 'cHG~_[j i' ,, ·::_,. -·: .. ·'··'·····-· ,: ~ ,· .. ' .. · INC./DEC. Budget··· 1.:. 2017 >'::'; 2oA~; .. , ... (35,632) 439,922 (7.49%) 0 10,000 0.00% (2,250) 81,728 (2.68%) 0 5,000 0.00% 0 300 0.00% (100) 400 (20.00%) 543 2,134 34.13% 0 2,650 0.00% (1 ,088) 4,459 (19.61%) 0 0 0.00% 5 100 5.26% (8,000) 80,000 (9.09%) (2,000) 15,500 (11.43%) 1,093 42,995 2.61% 5,838 72,596 8.75% 15,000 216,798 7.43% 0 2,000 0.00% (26,591) 976,582 (2.65%) 6,500 (55,500) (10.48%) (1 ,231) (165,566) 0.75% 0 (2,000) 0.00% 7,321 (61,000) (10.72%) (25,000) (25,000) 0.00% (12,410) (309,066) 4.18% 0 0 0.00% (39,001) ' ' 667.51tr< · •••rs;52%) 2733 Recreation Complex -Pool Expenditures 2733.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Additional hours (250 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions. Reduction in hours (980 hrs) for term Lifeguard positions Total2733.1100.0000 Salaries & Wages 2733.1200.0000 Overtime To meet service level/workload commitments Total 2733.1200.0000 Overtime 2733.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits savings from the phasing out of part time Facility Custodian positions due to collective agreement changes Benefits related to additional hours (250 hrs) for part time Facility Attendant positions. Funded from the phasing out of part time Facility Custodian positions Benefits related to reduction in hours (980 hrs) for term Lifeguard positions Total 2733.1400.0000 Employer Contributions 2733.1900.0000 Uniforms As per the Collective Agreement Total 2733.1900.0000 Uniforms 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & Mileage Total 2733.2110.0000 Travel 2733.2131.0000 Cellular Phones Cell phone located at lifeguard office to be used for emergency purposes. Total2733.2131.0000 Cellular Phones 2733.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 459,552 (6,900) 5,170 (17,900) 439,922 10,000 10,000 83,648 (1,104) 784 (1 ,600) 81,728 5,000 5,000 300 300 400 400 Voice I Data 1,829 Internet 305 Total2733.2140.0000 Telephones 2,134 2733.2340.0000 Seminars & Education Defibrillator Training -Various staff 900 137 2733 Recreation Complex-Pool City of Pickering 2017 Draft Background Information (CPO) Certified Pool Operator training and recertifications-Pool Operators and New Facility Maintenance staff Technical Training HVAC Workshops-2 staff Total 2733.2340.0000 Seminars & Education 2733.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2733.2370.0000 Insurance Premium 2733.2395.0000 Memberships Life Saving Society Total2733.2395.0000 Memberships 2733.2435.0000 Building Repairs & Mainte Run Date: 1/28/17 4:03PM 2017 Budget 950 800 2,650 4,459 4,459 100 100 Pool Chemicals 23,000 Cleaning Supplies Miscellaneous Electrical and Plumbing Repairs Lamps, Ballasts and Fuse Inventory Filters, etc. Tile, painting, door and lock repairs Contract for snow removal & salting Mirror Replacement-change rooms Total 2733.2435.0000 Building Repairs & Mainte 2733.2478.0000 Misc.Equipment Repairs & 11 ,000 2,000 14,000 4,000 3,000 12,000 10,000 1,000 80,000 Filter System 6,500 HVAC Services 2,000 Pumps, Motors, Valves, Seals Repair parts for pool vacuum Bleacher Safety Inspection Total 2733.2478.0000 Misc.Equipment Repairs & 2733.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total2733.5510.0000 Utilities-Water 2733.5520.0000 Utilities-Gas Budget based on 2016 actuals and rate increase in 2017 Total2733.5520.0000 Utilities-Gas 2733.5530.0000 Utilities-Hydro 138 3,000 2,000 2,000 15,500 42,995 42,995 72,596 72,596 2733 Recreation Complex -Pool City of Pickering 2017 Draft Background Information Budget based on 2016 projected actuals and rate increase in 2017 Total 2733.5530.0000 Utilities-Hydro 2733.5902.0000 Supplies & Tools Run Date: 1/28/17 4:03 PM 2017 Budget 216,798 216,798 First Aid Supplies 800 Toys and Program Supplies (replacement) Small Tools etc. Total 2733.5902.0000 Supplies & Tools 700 500 2,000 Total Expenses 976,582 Revenues . 2733.9923.0000 Admissions -Public Swimm Youth singles Adult singles Family singles Youth-10 pass Adult-1 0 pass Total2733.9923.0000 Admissions-Public Swimm 2733.9932.0000 Rentals-Pool Learn to swim Private Pickering Swim Club Special Children's Swim Prg-(9932) Total 2733.9932.0000 Rentals -Pool 2733.9936.0000 Rentals-Pool-School B School Pool rentals Total 2733.9936.0000 Rentals -Pool -School 8 2733.9943.0000 Membership-Swim Memberships Total 2733.9943.0000 Membership -Swim 2733.9985.0000 Sponsorships Sponsorships Total 2733.9985.0000 Sponsorships Total Revenues Net Expenses 139 (26,500) (15,000) (8,000) (2,500) (3,500) (55,500) (98,000) (14, 175) (53,076) (315) (165,566) (2,000) (2,000) (61 ,000) (61,000) (25,000) (25,000) (309,066) 667,516 2735 Recreation Complex -Arenas 2015 Actuals Expenditures Salaries & Wages 445,250 Overtime 28,685 Employer Contributions 104,193 Uniforms 4,604 Cellular Phones 1 '125 Telephones 3,348 Seminars & Education 2,815 Insurance Premium 5,163 Ins. Deductible 0 Recpt, Prom & Sp Events 45 Outside Agency Serv 140 Build Repairs & Mtce 76,613 Mise Equip Repairs 33,909 Rental Mise Equip 0 Stationery & Office Supplies 250 Forms 0 Utilities -Water 8,596 Utilities-Gas 16,468 Utilities -Hydro 182,786 Gas, Oil Tires 0 Supplies & Tools 1 ,911 Minor Furniture & Fixtures 0 Misc. Equipment 0 Total Expenditures 915,901 Revenues Snack Bar (1,885) Vending Machines (779) Advertising Space (9,750) Admissions -Skating (18,969) Rentals -Ice Surface (565, 115) Rentals-Mtg. Room/Public (38,500) Arena Floor Rentals 0 Other Mise Revenue (12,877) Sponsorships 0 Total Revenues (647,875) Transfers from Reserves & R.F. Total Transfers 0 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 398,043 403,610 29,456 25,000 97,854 102,908 4,172 5,000 706 1,000 4,396 3,446 1,233 2,640 5,202 5,202 5,010 0 92 0 0 710 96,675 78,920 32,155 34,300 0 500 144 450 0 300 9,489 10,008 14,791 17,093 193,036 208,791 696 0 1,491 2,500 0 0 0 0 894,641 902,378 (1,525) (2,000) (1,156) (2,000) (38,072) (58,000) (18,910) (22,000) (525,409) (555,000) (41,409) (36,000) 0 0 (4,785) (15,000) 0 0 (631,266) (690,000) 0 0 140 Run Date: 1/28/17 3:56PM Draft••• ' INC./DEC. Budget • •• < I''• , '\ 2o11• ,,,, ''., 2016''/ ., 1,416 405,026 0.35% 5,000 30,000 20.00% 0 102,908 0.00% 0 5,000 0.00% 200 1,200 20.00% 1,320 4,766 38.31% (865) 1,775 (32.77%) (859) 4,343 (16.51%) 2,000 2,000 0.00% 0 0 0.00% 0 710 0.00% 8,250 87,170 10.45% 0 34,300 0.00% 0 500 0.00% 0 450 0.00% 0 300 0.00% 502 10,510 5.02% 2,855 19,948 16.70% 16,000 224,791 7.66% 0 0 0.00% 0 2,500 0.00% 6,000 6,000 0.00% 12,650 12,650 0.00% 54,469 956,847 6.04% (100) (2,100) 5.00% 0 (2,000) 0.00% 25,000 (33,000) (43.10%) 0 (22,000) 0.00% (20,000) (575,000) 3.60% (4,000) (40,000) 11.11% (13,000) (13,000) 0.00% 15,000 0 (100.00%) (58,000) (58,000) 0.00% (55,100) (745,100) 7.99% 0 0 0.00% City of Pickering 2017 Draft Background Information 2735 Recreation Complex-Arenas Expenditures 2735.1100.0000 Salaries & Wages Base Salaries and Wages Total 2735.1100.0000 Salaries & Wages , 2735.1200.0000 Overtime To meet service level/workload commitments Total2735.1200.0000 Overtime 2735.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2735.1400.0000 Employer Contributions 2735.1900.0000 Uniforms As per the Collective Agreement Total2735.1900.0000 Uniforms 2735.2131.0000 Cellular Phones Cellular Phone Charges Total 2735.2131.0000 Cellular Phones 2735.2140.0000 Voice I Data Internet Cable Telephones Total2735.2140.0000 Telephones 2735.2340.0000 Seminars & Education ORF A B Ticket Renewal -Foreperson and Maintenance Worker (5) First Aid & Defibrillation Training & Certification Total 2735.2340.0000 Seminars & Education 2735.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2735.2370.0000 Insurance Premium 2735.2371.0000 Insurance Deductible Insurance Deductible Total 2735.2371.0000 Insurance Deductible 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2735.2399.0000 Outside Agency Services 2735.2435.0000 Building Repairs & Mainte 142 Run Date: 1/28/17 4:03PM 2017 Budget 405,026 405,026 30,000 30,000 102,908 102,908 5,000 5,000 1,200 1,200 1,914 1,532 1,320 4,766 375 1,400 1,775 4,343 4,343 2,000 2,000 710 710 City of Pickering 2017 Draft Background Information 2735 Recreation Complex-Arenas Caretaking supplies/services Building repair supplies & services Electrical repairs Plumbing repairs Door and lock repairs Facility Decals Parking lot maintenance (snow removal and salting and garbage) Defibrillator Monitoring Contract Carpet service -mats Replace Rink light bulbs Condenser Water Treatment Program Replace dasher board, netting & glass repair HVAC repairs Paint Drainage & Disposal System Storage Bunker Total 2735.2435.0000 Building Repairs & Mainte 2735.2478.0000 Misc.Equipment Repairs & Annual Regulatory inspections Refrigeration repairs maintenance and dehumidifiers (contract) Overhaul.compressor (2) Fan & motor repairs, supplies & fuse inventory Ice resurfacer maintenance Misc. small equipment repairs Energy Management System--Service Contract Kitchen Hood Inspection Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting) Total 2735.2478.0000 Misc.Equipment Repairs & 2735.2678.0000 Mise Equipment Rentals Rental of tools for specific jobs Total2735.2678.0000 Mise Equipment Rentals 2735.5300.0000 Stationery & Office Suppl General office supplies Toners for printer Total2735.5300.0000 Stationery & Office Suppl 2735.5302.0000 Forms Printing of facility permits and receipt forms Total 2735.5302.0000 Forms 143 Run Date: 1/28/17 4:03 PM 2017 Budget 15,100 12,600 9,500 5,500 3,000 600 14,200 220 2,000 3,500 2,900 3,500 3,500 2,450 8,600 87,170 2,400 8,500 10,000 2,150 4,000 2,700 1,500 850 2,200 34,300 500 500 200 250 450 300 300 City of Pickering 2017 Draft Background Information 2735 Recreation Complex -Arenas 2735.5510.0000 Utilities -Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total 2735.5510.0000 Utilities-Water 2735.5520.0000 Utilities-Gas Budget based on 2016 projected actuals and rate increase in 2017 Total 2735.5520.0000 Utilities-Gas 2735.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total 2735.5530.0000 Utilities-Hydro 2735.5902.0000 Supplies & Tools First Aid supplies (replacement) Small tools, etc. (replacement) Total 2735.5902.0000 Supplies & Tools 2735.5973.0000 Minor Furniture & Fixtures Desk & Chair Replacement (Foreperson, Arena Office) Total 2735.5973.0000 Minor Furniture & Fixtures 2735.5978.0000 Misc. Equipment Mobile Stage with Stairs Glass Door Fridge Total2735.5978.0000 Misc. Equipment Total Expenses Revenues 2735.9915.0000 Snack Bar Snack Bar lease agreement Total2735.9915.0000 Snack Bar 2735.9916.0000 Vending Machines Arena vending machines Total2735.9916.0000 Vending Machines 2735.9922.0000 Admissions-Pleasure Ska Daily admissions for individuals for Public Skating Total 2735.9922.0000 Admissions -Pleasure Ska 2735.9931.0000 Rentals-Ice Surface Ice Surface Rentals Pre-School Skating Rentals Prg-(9931) Total 2735.9931.0000 Rentals -Ice Surface 144 Run Date: 1/28/17 4:03 PM 2017 Budget 10,510 10,510 19,948 19,948 224,791 224,791 1,000 1,500 2,500 6,000 6,000 10,500 2,150 12,650 956,847 (2, 100) (2, 1 00) (2,000) (2,000) (22,000) (22,000) (570,000) (5,000) (575,000) City of Pickering 2017 Draft Background Information 2735 Recreation Complex -Arenas 2735.9933.0000 Rentals-Mtg. Room/Publi Various hall rentals, activities Total2735.9933.0000 Rentals-Mtg. Ro!)m/Publi 2735.9940.0000 Advertising Space Rink Board advertising Total 2735.9940.0000 Advertising Space 2735.9959.0000 Arena Floor Rentals Ball Hockey Lacrosse Total 2735.9959.0000 Arena Floor Rentals 2735.9985.0000 Sponsorships Sponsorship Marketing Partnerships revenue to be generated from new Coordinator, Marketing Partnerships contract position Total 2735.9985.0000 Sponsorships Total Revenues Net Expenses 145 Run Date: 1/28/17 4:03PM 2017 Budget (40,000) (40,000) (33,000) (33,000) (11 ,000) (2,000) (13,000) (58,000) (58,000) (745,100) 211,747 2744 Museum 2015 Actuals Expenditures Salaries & Wages 445,698 Overtime 2,233 Employer Contributions 88,657 Uniforms 3,228 Travel 2,223 Freight, Express & Cartage 93 Cellular Phones 1,742 Telephones 25,620 Advertising 22,024 Trade Shows, Exhib & Displays 532 Seminars & Education 3,684 Insurance Premium 4,514 Consulting & Professional 0 Recpt, Prom & Sp Events 5,183 Memberships 2,030 Outside Agency Serv 40,966 Build Repairs & Mtce 68,661 Veh -Repairs & Maintenance 4,864 Mise Equip Repairs 11,253 Software/Hardware Maintenance Cor 1,053 Antiques Repairs Mtce. 6,001 Grounds Upkeep 654 Stationery & Office Supplies 1,657 Program Supplies 9,697 Supplies -Special Events 12,135 Antique Purchases 605 Gift Shop Plaques 6,451 Utilities -Gas 4,795 Utilities -Hydro 14,857 Utilities-Oil 1 '121 Gas, Oil Tires 922 Supplies & Tools 324 Misc. Equipment 4,419 Total Expenditures 797,896 Revenues Federal Grant (12,708) Ont. Specific Grants (41,573) Other Agency Grts (584) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 460,031 465,905 3,910 7,000 91,274 93,941 3,517 3,300 2,435 1,200 4,061 2,000 2,572 2,880 23,884 25,697 15,392 18,000 682 750 4,587 7,660 4,676 4,676 12,599 45,916 7,670 6,000 2,224 2,103 7,743 10,510 77,513 71,315 6,614 4,500 2,546 7,500 1,332 1 '100 4,251 5,800 415 2,500 1,911 2,000 10,272 11,800 9,616 12,600 824 600 5,103 4,500 4,837 4,505 21,204 17,192 1 '178 816 1,358 1,463 1 '102 1,500 0 0 797,333 847,229 (5,884) (11 ,000) (39,263) (42,100) 0 0 146 Run Date: 1/28/17 3:56 PM I' .... . .... f.; ,~l~~~' INC./DEC. I '.I, .• ;;,; ., •.••.•••• ,,,>~1~,. 20,145 486,050 4.32% 0 7,000 0.00% 9,189 103,130 9.78% 0 3,300 0.00% 1,200 2,400 100.00% (1,000) 1,000 (50.00%) 0 2,880 0.00% (1,667) 24,030 (6.49%) 0 18,000 0.00% 250 1,000 33.33% 1,360 9,020 17.75% (796) 3,880 (17.02%) (10,216) 35,700 (22.25%) 0 6,000 0.00% 290 2,393 13.79% BOO 11 ,310 7.61% 500 71,815 0.70% 500 5,000 11.11% (5,000) 2,500 (66.67%) 0 1 '100 0.00% 0 5,800 0.00% 300 2,800 12.00% 0 2,000 0.00% (1,500) 10,300 (12.71%) (2,400) 10,200 (19.05%) 0 600 0.00% 1,000 5,500 22.22% 3,225 7,730 71.59% 8,500 25,692 49.44% 0 816 0.00% 0 1,463 0.00% 0 1,500 0.00% 0 0 0.00% 24,680 871,909 2.91% 0 (11 ,000) 0.00% 0 (42,100) 0.00% 0 0 0.00% 2744 Museum 2015 Actuals Gift Shop (8,033) Snack Bar (3,347) Programs (10,998) Donations (1,218) Admissions -Public & Edu. (101,767) Rentals -Mtg. Room/Public (2,301) Other Mise Revenue (9,645) Sponsorships 0 Total Revenues (192,174) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Total Transfers 0 Net 605,722 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget (9,479) (8,000) (3,456) (3,400) (10,330) (10,000) (474) (750) (1 09,461) (110,000) (12,307) (19,100) (5,696) (20,500) 0 0 (196,350) (224,850) (916) (916) (916) (916) 600,067 621,463 Run Date: 1/28/17 3:56PM INC./DEC. l~i~~titf~~lflq~~:~···· r~~i 0 (8,000) 0.00% 0 (3,400) 0.00% (1,000) (11,000) 10.00% (250) (1,000) 33.33% 1,500 (108,500) (1.36%) 15,100 (4,000) (79.06%) 20,500 0 (100.00%) (20,500) (20,500) 0.00% 15,350 (209,500) (6.83%) (11,784) (12,700) 1,286.46% (11,784) (12,700) 1,286.46% 28,246 [<-,< Y649,7o9i . 2. :}: 4.s5•/. Staff have calculated approximately $268,580 in volunteer human resources and skills (based on 2016 volunteer hours totaling 13,429 hours at a value of $20.00 per hour) 147 City of Pickering 2017 Draft Background Information 2744 Museum Expenditures 2744.1100.0000 Salaries & Wages Base Salaries and Wages Additional hours (260 hrs) for full-time Maintenance Person Museum position (from 35 hrs a week to 40 hrs a week) . Funded from the phasing out of part time Facility Custodian positions. Increase in hours (51 0 hrs) from part-time to full time hours for Conservator position. Funded partially from the phasing out of part time Facility Custodian positions. Elimination of Coordinator, Museum Summer Tours term position (519 hrs). Reduction in hours (218 hrs) for Education Instructor term positions. New Assistant Heritage Programmer term position (746 hrs). Funded from above salary savings. Total2744.1100.0000 Salaries & Wages 2744.1200.0000 Overtime To meet service level/workload commitments Total 2744.1200.0000 Overtime 2744.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to additional hours (260 hrs) for full-time Maintenance Person Museum position (from 35 hrs a week to 40 hrs a week). Funded from the phasing out of part time Facility Custodian positions. Benefits related to Increase in hours (51 0 hrs) from part-time to full time hours for Conservator position. Funded partially from the phasing out of part time Facility Custodian positions. Benefits related to elimination of Coordinator, Museum Summer Tours term position (519 hrs). Benefits related to reduction in hours (218 hrs) for Education Instructor term positions. Benefits related to new Assistant Heritage Programmer term position (7 46 hrs). Funded from above benefits savings. Total2744.1400.0000 Employer Contributions 27 44.1900.0000 Uniforms Repair and Replacement of Costumes Costumes & protective equipment for volunteers 148 Run Date: 1/28/17 4:03PM 2017 Budget 467,914 7,904 10,233 (13,146) (5,751) 18,896 486,050 7,000 7,000 95,169 1,559 6,402 (1,080) (548) 1,628 103,130 2,300 1,000 2744 Museum City of Pickering 2017 Draft Background Information Total2744.1900.0000 Uniforms 2744.2110.0000 Travel Parking & Mileage Total2744.2110.0000 Travel 2744.2122.0000 Freight,Express & Cartage Shipment of artefacts, steam engines or displays Total2744.2122.0000 Freight,Express & Cartage 27 44.2131.0000 Cellular Phones Cell phone c~arges. Motorola Radios (Replacement) Total2744.2131.0000 Cellular Phones 2744.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 3,300 2,400 2,400 1,000 1,000 2,080 800 -2,880 Voice I Data 21,037 Internet 2,993 Total2744.2140.0000 Telephones 2744.2210.0000 Advertising Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods Total2744.2210.0000 Advertising 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios Totai2744.2211.0000.Tr Shows,Exhib.& Displays 27 44.2340.0000 Seminars & Education Canadian Association of Conservators High FIVE Quality Assurance Program -new staff OMA (Ontario Museums Association) Conference 2 Webinar-Coordinator, Museum Operations Genesee County Conference -Event & Volunteer Programmer Defibrillator Training & Certification -Various staff Health & Safety Training-Maintenance person and applicable Muse_um volunteers Total 2744.2340.0000 Seminars & Education 27 44.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2744.2370.0000 Insurance Premium 149 24,030 18,000 18,000 1,000 1,000 1;350 210 1,225 900 1,000 4,335 9,020 3,880 3,880 2744 Museum City of Pickering 2017 Draft Background Information 2744.2392.0000 Consulting & Professional Architectural consulting services Fire safety plans Archaeological survey of new land for Visitor's Centre Total 2744.2392.0000 Consulting & Professional 2744.2392.0001 Consulting-Funded from Continuing Studies Res. Architectural Consulting Services-PO# 160580 Geotechnical of new land for Visitor's Centre-PO# 160734 Fire Safety Plan -PO# 160829 Total 2744.2392.0001 Consulting-Funded from Continuing Studies Res. 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very important volunteer night and appreciation event to cover food, pins, entertainment & awards for volunteers, roast event/volunteer appreciation night Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2744.2395.0000 Memberships Run Date: 1/28/17 4:03 PM 2017 Budget 10,000 5,000 8,000 23,000 4,800 5,850 2,050 12,700 6,000 6,000 Ancestry.ca 750 York-Durham Association of Museums & Galleries Canadian Museum Association Ontario Museum Association Ontario Historical Society Culinary Historians Membership York Pioneer Newsletter American Association of State & Local History Canadian Association of Conservators Total 2744.2395.0000 Memberships 2744.2399.0000 Outside Agency Services Security Patrol Services Base Hospital Support Defibrillation Program Defibrillator monitoring contract Miller Waste Green Waste pick up Fire & Security Alarm Monitoring Total2744.2399.0000 Outside Agency Services 2744.2435.0000 Building Repairs & Mainte Daily maintenance supplies and building repairs Environmental monitoring & water treatment Routine plumbing and electrical services and repairs Window, door and lock repair/replacement 150 25 800 400 78 30 25 115 170 2,393 5,620 1,450 440 1,800 2,000 11 ,310 20,300 5,500 4,200 3,000 City of Pickering 2017 Draft Background Information 2744 Museum Collins House Roof and Wall Repairs Pest control Chimney sweeping & inspections Plaster & painting of heritage buildings HVAC Maintenance & Repairs Replace two sets of double doors in the Administration Building (Health & Safety) Total2744.2435.0000 Building Repairs & Mainte 2744.2457.0000 Vehicle-Repairs & Maint Vehicle-Repair and Maintenance Total2744.2457.0000 Vehicle-Repairs & Maint 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Woodwrights (minor bldg repairs and gift shop merchandise) Total2744.2478.0000 Misc.Equipment Repairs & 2744.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Museum -Past Perfect Total2744.2479.0000 Sfwr/Hdwr Maint Contracts 2744.2480.0000 Antiques-Repairs & Maint Conservation & restoration materials, on going repairs and restoration of artefacts in collection Reproduction window coverings Research Materials Total2744.2480.0000 Antiques-Repairs & Maint 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium chloride for driveway Road & Grounds repairs Total2744.2482.0000 Grounds Upkeep 2744.5300.0000 Stationery & Office Suppl General office supplies Total2744.5300.0000 Stationery & Office Suppl 2744.5320.0000 Program Supplies On Site Program supplies Firewood Total 2744.5320.0000 Program Supplies 2744.5340.0000 Supplies-Spec.Events/Ba 1 51 Run Date: 1/28/17 4:03PM 2017 Budget 5,000 4,900 915 20,000 2,000 6,000 71,815 5,000 5,000 2,500 2,500 1 '100 1 '100 4,700 800 300 5,800 800 2,000 2,800 2,000 2,000 8,800 1,500 10,300 City of Pickering 2017 Draft Background Information 2744 Museum History in action Saturdays Spirit Walk Christmas in the Village, Winter in the Woods General Events Supplies Total 27 44.5340.0000 Supplies -Spec.Events/Ba 2744.5345.0000 . Antique Purchases Reproduction items for programming artefacts for the Collection Total 2744.5345.0000 Antique Purchases 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop Display and Sales supplies Snack Bar Supplies Total2744.5400.0000 Gift Shop/Plaques 2744.5520.0000 Utilities-Gas Budget based on 2016 actuals and rate increase in 2017 Total 2744.5520.0000 Utilities-Gas 2744.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total 2744.5530.0000 Utilities-Hydro 2744.5540.0000 Utilities-Oil To purchase fuel for the heater in the schoolhouse Total 2744.5540.0000 Utilities -Oil 27 44.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 780 litres @ $.91/litre Fuel: Diesel 246 litres @ $.95/litre Oil changes and tires Total2744.5900.0000 Gas, Oil, Tires Etc. 2744.5902.0000 Supplies & Tools Gardening supplies Grounds Tools Total2744.5902.0000 Supplies & Tools Total Expenses Revenues 1610.2744.0000 Fed Grnts-Museum Program Grant-Federal 152 Run Date: 1/28/17 4:03PM 2017 Budget 3,000 2,300 2,500 2,400 10,200 600 600 2,000 500 3,000 5,500 7,730 7,730 25,692 25,692 816 816 710 233 520 1,463 500 1,000 1,500 871,909 (11 ,000) City of Pickering 2017 Draft Background Information 2744 Museum Total1610.2744.0000 Fed Grnts-Museum 1623.27 44.0000 Ont Grant-Museum Museum Operating Grant Summer Experience Program Rural Summer Jobs Total1623.2744.0000 Ont Grant-Museum 1911.2744.0000 Trsffrm Res-Museum Cont. Studies Reserve funding for Architectural Consulting Services Cont. Studies Reserve funding for Geotechnical of new land for Visitor's Centre Cont. Studies Reserve funding for Fire Safety Plan Total1911.2744.0000 Trsffrm Res-Museum 27 44.9910.0000 Gift Shop Retail purchases: Jan/May July/ August/Sept Oct./ Nov./Dec. Total2744.9910.0000 Gift Shop 2744.9915.0000 Snack Bar Gift Shop Snack Bar Tea Room (sp. events & weekends) Total2744.9915.0000 Snack Bar 27 44.9920.0000 Admissions-Public & Edu Admissions during Special Events On Site Education Programs for Spring On Site Education Programs for Fall General Admissions/ Kids in the Village/History in Action Spirit Walk Season's Pass Total2744.9920.0000 Admissions-Public & Edu 2744.9933.0000 Rentals-Mtg. Room/Publi Rentals -various supplies I artefacts Redman House rentals Grounds Rentals Total 2744.9933.0000 Rentals-Mtg. Room/Publi 2744.9955.0000 Programs Outreach Programs Public workshops & programs Total2744.9955.0000 Programs 153 Run Date: 1/28/17 4:03 PM 2017 Budget (11 ,000) (39,000) (2,600) (500) (42,100) (4,800) (5,850) (2,050) (12,700) (2,800) (3,500) (1 ,700) (8,000) (2,400) (1 ,000) (3,400) (3,000) (54,000) (37,600) (5,000) (6,600) (2,300) (1 08,500) (2,000) (1 ,000) (1 ,000) (4,000) (2,000) (9,000) (11 ,000) 2744 Museum 2744.9977.0000 Donations Donations & Donation Box City of Pickering 2017 Draft Background Information Total2744.9977.0000 Donations 27 44.9985.0000 Sponsorships Sponsorship Marketing Partnerships Increase in revenue to be generated from new Coordinator, Marketing Partnerships contract position Total2744.9985.0000 Sponsorships Total Revenues Net Expenses 154 Run Date: 1/28/17 4:03 PM 2017 Budget (1 ,000) (1 ,000) (5,500) (15,000) (20,500)· (222,200) 649,709 Public Works 2d15 Actuals Expenditures Salaries & Wages 5,399,097 Overtime 288,612 Employer Contributions 1,380,158 Uniforms 71,783 Travel 832 Freight, Express & Cartage 1,333 Environmental Charges 360 Cellular Phones 16,078 Telephones 24,594 Subscription & Publications 39 Seminars & Education 17,548 Insurance Premium 201,940 Ins. Deductible 30,394 Consulting & Professional 23,570 Recpt, Prom & Sp Events 7,117 Memberships 6,616 Photo, Mapping, Printing 0 Qutslde Agency Serv 55,545 Rpr & Mnt-Winter Control 619,906 Rpr & Mnt -Contract Services 716,138 Rpr Main. Malnt Mater 555,055 Engineering Rpr & Mnt 0 Highway Aids -Repair Main!. 143,035 Parks Repairs & Maintenance 119,063 Build Repairs & Mtce 400,642 Tree Maintenance 241,459 Lighting & Repair Maint. 30,835 Veh • Repairs & Maintenance 365,382 Mise Equip Repairs 356,470 Software/Hardware Maintenance Cor 5,732 Grounds Upkeep 441,496 Building Rentals 47,657 Rental Mise Equip 104,603 Stationery & Office Supplies 2,518 Forms 3,994 Program Supplies 55,036 Utilities -Water 35,319 Utilities • Gas 16,420 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuels Budget 5,573,744 5,882,361 312,749 312,560 1,419,643 1,543,193 77,050 66,510 1,558 1,150 1,793 1,050 266 500 14,364 16,250 22,413 26,488 95 600 26,101 31,150 203,540 203,540 16,313 39,000 55,970 97,865 4,323 7,450 6,507 7,680 0 200 87,257 64,800 680,756 655,000 592,170 779,000 398,221 525,000 0 0 179,269 193,500 106,562 120,000 321,063 357,373 206,010 200,000 13,284 25,000 305,0S8 352,750 419,076 385,000 14,332 11,100 425,880 375,000 45,505 55,000 89,749 114,800 4,229 2,000 1,465 3,000 159,502 180,000 66,046 40,292 13,462 17,790 155 Run Date: 1131/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 90,430 5,972,791 1.54% 3,000 315,560 0.96% 21,347 1,564,540 1.38% 1,740 68,250 2.62% 0 1,150 0.00% 0 1,050 0.00% 0 500 0.00% 40 16,290 0.25% (891) 25,597 (3.36%) 0 600 0.00%' 2,360 33,510 7.58% (12,891) 190,649 (6.33%) (4,950) 34,050 (12.69%) (79,865) 18,000 (81.61%) 0 7,450 0.00% 640 8,320 8.33% 0 200 0.00% 12,400 77,200 19.14% 0 655,000 0.00% (619,000) 160,000 (79.46%) 0 525,000 0.00% 674,000 674,000 0.00% (118,500) 75,000 (61.24%) (20,000) 100,000 (16.67%) (24,463) 332,910 (6.85%) 190,000 390,000 95.00% 0 25,000 0.00% 0 352,750 0.00% 0 385,000 0.00% 5,600 16,700 50.45% (137,100) 237,900 (36.56%) (55,000) 0 (100.00%) 10,000 124,800 8.71% 2,000 4,000 100.00% (1,000) 2,000 (33.33%) 43,000 223,000 23.89% 28,508 68,800 70.75% 4,390 22,180 24.68% Public Works 2015 Acluals Utilities-Hydro 217,486 Small Tools 9,175 Gas, 011 Tires 423,879 Fertilizer, Grass Etc. 36,060 Supplies & Tools 12,436 Shop Supplies 47,426 Minor Furniture & Fixtures 5,274 System & Software Upgrades 22,394 Hardware Replacements 12,662 M1sc. Equipment 45,224 Other Minor Fixed Assets 47,294 Taxes Tenant 324,698 Total Expenditures 12 990 384 Revenues Sale of Services -Public Works (86,055) Other Agency Grts (28,958) Vending Machines (344) Rentals (135,998) Programs 0 Other Mise Revenue (119,899) Netted Revenue (360,656) Total Revenues _(731,910) Transfers from Reserves & R.F. Transfer from Reserve 0 Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund (94,279) Total Transfers (94,279) Net 12,164,196 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuels Budget 217,024 237,832 8,208 8,000 382,730 486,488 6,093 43,000 9,664 14,000 44,543 45,000 5,037 5,000 0 0 0 0 34,307 45,600 48,595 50,000 323,449 333,060 12 944 975 13 961 932 (81 ,070) (76,624) 0 0 (247) (500) (159, 179) (97,300) 0 0 (107,562) (74,550) (320,901) (368,350) (668,959) (617,324) 0 0 0 (17,865) 0 (145,000) 0 (162,865) 12,276,016 13181 743 156 Run Date: 1/31/17 3:25PM Draft Inc./Dec. Budget % CHGE 2017 2016 19,550 257,382 8.22% 0 8,000 0.00% 0 486,488 0.00% 0 43,000 0.00% 0 14,000 0.00% 0 45,000 0.00% {2,000) 3,000 (40.00%) 0 0 0.00% 0 0 0.00% (13,500) 32,100 (29.61 %) 16,000 65,000 30.00% 0 333,060 0.00% 34 845 13 996 777 0.25% 6,624 (70,000) (8.64%) 0 0 0.00% 0 (500) 0.00% (73,200) (170,500) 75.23% (34,000) {34,000) 0.00% 10,000 (64,550) (13.41%) 0 (368,350) 0.00% (90,576) {707,900) 14.67% (13,400) (13,400) 0.00% 17,865 0 (100.00%) 20,000 (125,000) (13.79%) 24,465 (1 38,400) (15.02%) 131,2661 13,150,477 (0.24%) 2500 Operations Admin 2015 Actuals Exp~nditures Salaries & Wages 441,715 Overtime 1,083 Employer Contributions 107,632 Travel 97 Cellular Phones 0 Telephones 3,112 Subscription & Publications 39 Seminars & Education 672 Insurance Premium 3,518 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 828 Memberships 377 Outside Agency Serv 0 Build Repairs & Mtce 0 Software/Hardware Maintenance Cor 0 Stationery & Office Supplies 2,518 Utilities-Water 0 · Utilities -Gas 0 Utilities -Hydro 0 Minor Furniture & Fixtures 5,274 Total Expenditures 566,865 Revenues Vending Machines 0 Netted Revenue 0 Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 566,865 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 517,796 526,233 262 1,000 117,716 156,437 127 250 521 800 3,139 3,483 19 200 d 1,600 5,945 5,945 0 2,000 9,425 10,000 558 1,000 383 840 2,724 1,050 101,277 159,023 0 350 4,204 2,000 2,019 3,165 13,462 17,790 99,454 106,105 5,037 5,000 884,068 1,004,271 (247) (500) (175,350) (175,350) (175,597) (175,850) 0 0 708,471 828,421 1 61 Run Date: 1/28/17 3:56PM c···,·····~~~ij Jc i\'% ··,··.· . INC./DEC. ! :: ,,; ' !f, :dojti' ·.; (43,137) 483,096 (8.20%) 0 1,000 0.00% (30,388) 126,049 (19.43%) 0 250 0.00% 0 800 0.00% 784 4,267 22.51% 0 200 0.00% 1,000 2,600 62.50% (1 ,767) 4,178 (29.72%) 0 2,000 0.00% (2,000) 8,000 (20.00%) 0 1,000 0.00% (450) 390 (53.57%) 1,800 2,850 171.43% (24,463) 134,560 (15.38%) 0 350 0.00% 2,000 4,000 100.00% (845) 2,320 (26.70%) 4,390 22,180 24.68% 4,750 110,855 4.48% (2,000) 3,000 (40.00%) (90,326) 913,945 (8.99%) 0 (500) 0.00% 0 (175,350) 0.00% 0 (175,850) 0.00% ol 0 0.00% (90,326) ; . . ' 738,095··. l• (10.90%) City of Pickering 2011 Draft Background Information 2500 Operations Admin Run Date: 1/28/17 4:03PM Expenditures 2500.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of full-time Receptionist Clerk Typist, Operations Centre position to 2129. Total2500.1100.0000 Salaries & Wages 2500.1200.0000 Overtime To meet service level/workload commitments Total2500.1200.0000 Overtime 2500.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of full-time Receptionist Clerk Typist, Operations Centre position to 2129. Total2500.1400.0000 Employer Contributions 2500.2110.0000 Travel Parking & Mileage Total 2500.2110.0000 Travel 2500.2131.0000 Cellular Phones Annual Smartphone Charges -Manager, Public Works Total2500.2131.0000 Cellular Phones 2500.2140.0000 Telephones 2017 Budget 533,918 (50,822) 483,096 1,000 1,000 144,309 (18,260) 126,049 250 250 800 800 Voice I Data 3,657 Internet 610 Total 2500.2140.0000 Telephones 2500.2220.0000 Subscriptions & Publicati Miscellaneous Manuals Total2500.2220.0000 Subscriptions & Publicati 2500.2340.0000 Seminars & Education Health & Safety training and seminars Office Administration Course -Clerk Fork Lift Training Total2500.2340.0000 Seminars & Education 2500.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2500.2370.0000 Insurance Premium 162 4,267 200 200 500 600 1,500 2,600 4,178 4,178 City of Pickering 2017 Draft Background Information 2500 Operations Admin 2500.2371.0000 Insurance Deductible Insurance deductible for low dollar value claims. Total 2500.2371.0000 Insurance Deductible 2500.2392.0000 Consulting & Professional Soil Contamination Monitoring Total2500.2392.0000 Consulting & Professional 2500.2394.0000 Recpt, Prom & Sp Events Miscellaneous meetings, functions & promotional events Total 2500.2394.0000 Recpt, Prom & Sp Events 2500.2395.0000 Memberships SupeNisor Administration -AMCT membership Total 2500.2395.0000 Memberships 2500.2399.0000 Outside Agency SeNices Base hospital support defibrillation program (4 inspections) Nexgen Radio Charge -Base Radios Total 2500.2399.0000 Outside Agency Services 2500.2435.0000 Building Repairs & Maint General Building Maintenance Overhead Doors Repairs and Maintenance Janitorial Staff City (Term employees) Waste Disposal Defibrillator Monitoring Program Total 2500.2435.0000 Building Repairs & Maint 2500.2479.0000 Sfwr/Hdwr Maint Contracts LiveCycle and Adobe Acrobat X Pro-License Cost Total 2500.2479.0000 Sfwr/Hdwr Maint Contracts 2500.5300.0000 Stationery & Office Suppl General office supplies for all cost centres Total 2500.5300.0000 Stationery & Office Suppl 2500.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total2500.5510.0000 Utilities-Water 2500.5520.0000 Utilities -Gas Budget based on 2016 projected actuals and rate increase in 2017 Total 2500.5520.0000 Utilities -Gas 2500.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 163 Run Date: 1/28/17 4:03PM 2017 Budget 2,000 2,000 8,000 8,000 1,000 1,000 390 390 1,050 1,800 2,850 60,000 15,000 36,360 23,000 200 134,560 350 350 4,000 4,000 2,320 2,320 22,180 22,180 110,855 2500 Operations Admin City of Pickering 2017 Draft Background Information Total 2500.5530.0000 Utilities -Hydro 2500.5973.0000 Furniture & Fixtures 8 New Office Desk Chairs Total2500.5973.0000 Furniture & Fixtures Total Expenses Revenues 2500.9916.0000 Vending Machines Works Centre -Vending Machines Total2500.9916.0000 Vending Machines 2500.9954.0000 Netted Revenue-Storage Storage Charges Total2500.9954.0000 Netted Revenue-Storage Total Revenues Net Expenses · 164 Run Date: 1/28/17 4:03 PM 2017 Budget 110,855 3,000 3,000 913,945 (500} (500) (175,350) (175,350) (175,850) 738,095 2132 Property Maintenance 2015 Actuals Expenditures Salaries & Wages 191,479 Overtime 10,794 Employer Contributions 53,815 Uniforms 1,888 Cellular Phones 1,533 Seminars & Education 350 Insurance Premium 5,414 Ins. Deductible 873 Recpt, Prom & Sp Events 0 Outside Agency Serv 394 Tree Maintenance 241,459 Lighting & Repair Maint. 30,835 Veh -Repairs & Maintenance 4,019 Mise Equip Repairs 24,879 Grounds Upkeep 75,547 Rental Mise Equip 22,907 Program Supplies 0 Gas, Oil Tires 13,223 Supplies & Tools 0 Mise, Equipment 14,047 Other Minor Fixed Assets 14,944 Total Expenditures 708,400 Revenues Other Mise Revenue (12,665) Total Revenues (12,665) Transfers from Reserves & R.F. Transfer from Reserve 0 Total Transfers 0 Net 695,735 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 289,310 340,174 18,117 18,810 72,830 72,102 824 2,000 1,760 1,800 205 650 4,950 4,950 0 0 15 150 2,703 3,350 206,010 200,000 13,284 25,000 1,446 4,000 23,460 18,000 25,702 20,000 10,689 27,000 101,626 110,000 11,785 15,061 442 1,000 5,458 13,300 16,025 20,000 806,641 897,347 (14,741) (10,000) (14,741) (10,000) 0 0 0 0 791,900 887,347 165 Run Date: 1/28/17 3:56 PM <. .Pratt.• •> .;• . . INC./DEC. .. :· .. ·· 1 r , · •. :::; .. :: 2()w~: ·i:. . . • . ':2~1 ~-•• ~ ·:•. 11,596 351,770 3.41% 0 18,810 0.00% 3,355 75,457 4.65% 0 2,000 0.00% 0 1,800 0.00% 0 650 0.00% (892) 4,058 (18.02%) 0 0 0.00% 0 150 0.00% 0 3,350 0.00% (60,000) 140,000 (30.00%) 0 25,000 0.00% 0 4,000 0.00% 0 18,000 0,00% 3,400 23,400 17.00% 0 27,000 0.00% 16,000 126,000 14.55% 0 15,061 0.00% 0 1,000 0.00% (8,200) 5,100 (61.65%) 15,000 35,000 75.00% (19,741) 877,606 (2.20%) (4,000) (14,000) 40,00% (4,000) (14,000) 40.00% (3,400) (3,400) 0.00% (3,400) (3,400) 0.00% (27,141) : • • • ·~;. . .·•• 860.206 •·. (3.06%) 2132 Property Maintenance Expenditures 2132.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background lnfonnation Total2132.1100.0000 Salaries & Wages 2132.1200.0000 Overtime Run Date: 1/28/17 4:03 PM 2017 Budget 351,770 351,770 Winter Control 15,700 Emergency Call-in Total2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2132.1400.0000 Employer Contributions 2132.1900.0000 Uniforms As per the Collective Agreement, personal protective equipment Total2132.1900.0000 Uniforms 2132.2131.0000 Cellular Phones Cellular Phone Charges & Smartphone Charges Total2132.2131.0000 Cellular Phones 2132.2340.0000 Seminars & Education 3,110 18,810 75,457 75,457 2,000 2,000 1,800 1,800 Health & Safety 200 IPM Symposium-Foreperson, Parks & Property Operations OPA-Summer Operational Forum Sports Turf Association -Foreperson, Parks & Property Operations Total2132.2340.0000 Seminars & Education 2132.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2132.2370.0000 Insurance Premium 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance as per Collective Agreement Total 2132.2394.0000 Recpt, Prom & Sp Events 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription for vehicles/equipment Nexgen Radio Licensing Total2132.2399.0000 Outside Agency Services 2132.2437.0000 Tree Maintenance Tree Replacement, Removal & Maintenance 166 125 100 225 650 4,058 4,058 150 150 3,000 350 3,350 100,000 City of Pickering 2017 Draft Background Information 2132 Property Maintenance Run Date: 1/28/17 4:03 PM EAB Treazin Treatment or replacement trees-Required for ash trees that were treated in 2015, the remaining dollars would be used to purchase replacement trees. Total2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting Total2132.2438.0000 Lighting Repair & Maint. 2132.2457.0000 Vehicle-Repair & Maintena Repairs and maintenance of vehicles Total2132.2457.0000 Vehicle-Repair & Maintena 2132.24 78.0000 Misc. Equipment Repairs & Repair and maintenance of equipment Total 2132.2478.0000 Misc.Equipment Repairs & 2132.2482.0000 Grounds Upkeep Maintenance and repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways Install a LED illuminated lockable poster frame for the aluminum wayfinding monument sign at the Esplanade parking lot Total2132.2482.0000 Grounds Upkeep 2132.2678.0000 Mise Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental of dozer to maintain City pit Total 2132.2678.0000 Mise Equipment Rentals 2132.5320.0000 Seniors Snow Removal Prgm Senior Snow Removal Total2132.5320.0000 Seniors Snow Removal Prgm 2132.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 4,510 litres @ $.91/litre Fuel: Diesel 9,084 litres@ .95/litre Oil changes and tires Total2132.5900.0000 Gas, Oil, Tires Etc. 2132.5902.0000 Supplies & Tools Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades Total 2132.5902.0000 Supplies & Tools 2132.5978.0000 Misc. Equipment 2 -Chainsaws -28" 4 -Gas Pole Saws 167 2017 Budget 40,000 140,000 25,000 25,000 4,000 4,000 18,000 18,000 20,000 3,400 23,400 12,000 15,000 27,000 126,000 126,000 4,104 9,811 1 '146 15,061 1,000 1,000 1,500 3,600 2132 Property Maintenance City of Pickering 2017 Draft Background Information Total 2132.5978.0000 Misc. Equipment 2132.5981.0000 Other Fixed Assets Garbage/recycle receptacles for roadside garbage Cemeteries-Construct new foundations, removal of tombstones as required and reset monuments as per Cemetery Act. Budget Increase due to major repairs required at the Bethel Cemetery. Total 2132.5981.0000 Other Fixed Assets Total Expenses Revenues 1910.7053.2132 Trsffrm Res-Sustainable Initiative Reserve Funding for Installing a LED illuminated lockable poster frame for the aluminum wayfinding monument sign at the Esplanade parking lot Total1910.7053.2132 Trsf frm Res-Sustainable Initiative Reserve 2132.9990.0000 Other Revenue Senior Snow Removal program fees Total2132.9990.0000 Other Revenue Total Revenues Net Expenses 168 Run Date: 1/28/17 4:03 PM 2017 Budget 5,100 10,000 25,000 35,000 877,606 (3,400) (3,400) (14,000) (14,000) (17,400) 860,206 2315 Fleet Services 2015 Actuals Expenditures Salaries & Wages 643,727 Overtime 12,09B Employer Contributions 1B9,9B7 Uniforms 1B,713 Travel 112 Freight, Express & Cartage 1,333 Environmental Charges 360 Cellular Phones 1,271 Telephones 16,B15 Subscription & Publications 0 Seminars & Education 1,760 Insurance Premium B,046 Consulting & Professional 9,725 Recpt, Prom & Sp Events 301 Memberships 925 Outside Agency Serv 2,002 Build Repairs & Mtce 195,343 Veh -Repairs & Maintenance 6,252 Mise Equip Repairs 16,334 Software/Hardware Maintenance Cor 5,732 Rental Mise Equip 639 Forms 3,994 Utilities -Water 277 Utilities -Gas 16,420 Utilities -Hydro 97,196 Gas, Oil Tires 5,649 Supplies & Tools 12,436 Shop Supplies 47,426 Misc. Equipment 0 Total Expenditures 1,314,873 Revenues Vending Machines (344) Other Mise Revenue (265) Netted Revenue (360,656) Total Revenues (361,265) Transfers from Reserves & R.F. Total Transfers 0 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 715,4B9 B65,7BO 10,400 15,000 201,634 262,062 21,400 1B, 150 96B 300 1,793 1,050 266 500 1,B57 1,600 14,263 17,1B1 76 200 5,539 7,700 7,107 7,107 0 0 345 400 1,055 940 0 0 17,919 0 4,93B 5,000 30,070 12,000 7,210 4,750 0 1,000 1,465 3,000 0 0 0 0 0 0 5,B36 7,01B 7,347 12,000 44,543 45,000 0 0 1,101,520 1,287,738 0 0 (476) (550) (145,551) (193,000) (146,027) (193,550) 0 0 169 Run Date: 1/28/17 3:56PM I'', Draft, . ······ ,'' ~: .. ~.L < INC./DEC. I < i""~"····• ... :i:: ., 2~~tr• l';: 2017' 502 B66,2B2 0.06% 0 15,000 0.00% 4,B24 266,BB6 1.B4% 0 1B, 150 0.00% 0 300 0.00% 0 1,050 0.00% 0 500 0.00% (BOO) BOO (50.00%) (3,962) 13,219 (23.06%) 0 200 0.00% 2,500 10,200 32.47% (1 ,241) 5,B66 (17.46%) 0 0 0.00% 0 400 0.00% 0 940 0.00% 0 0 0.00% 0 0 0.00% 0 5,000 0.00% 0 12,000 0.00% 3,250 B,OOO 6B.42% 0 1,000 0.00% (1,000) 2,000 (33.33%) 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 7,01B 0.00% 0 12,000 0.00% 0 45,000 0.00% 3,000 3,000 0.00% 7,073 1,294,811 0.55% 0 0 0.00% 0 (550) 0.00% 0 (193,000) 0.00% 0 (193,550) 0.00% 0 0 0.00% 2315 Fleet Services Expenditures 2315.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total2315.1100.0000 Salaries & Wages 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in Totai2315.1200.0000 Overtime 2315.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2315.1400.0000 Employer Contributions 2315.1900.0000 Uniforms As per the Collective Agreement-Personal protective equipment Coverall rental/cleaning service Tool Allowance-10 staff Total2315.1900.0000 Uniforms 2315.2110.0000 Travel Parking & Mileage Total 2315.2110.0000 Travel 2315.2122.0000 Freight,Express & Cartage To pay for shipment of auto repair parts Total2315.2122.0000 Freight,Express & Cartage 2315.2123.0000 Environmental Chrg Environmental Charges Total 2315.2123.0000 Environmental Chrg 2315.2131.0000 Cellular Phones Annual Smartphone Charges-Lead Hand Lead Hand, Municipal Garage Total 2315.2131.0000 Cellular Phones 2315.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 866,282 866,282 15,000 15,000 266,886 266,886 7,100 5,400 5,650 18,150 300 300 1,050 1,050 500 500 800 800 Voice I Data 12,990 Internet 229 Total 2315.2140.0000 Telephones 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's Total2315.2220.0000 Subscriptions & Publicati 2315.2340.0000 Seminars & Education Health & Safety training and seminars 1 71 13,219 200 200 500 2315 Fleet Services Spartan Chassis training Smeal Aerial training Waterous Pump Training City of Pickering 2017 Draft Background Information Total2315.2340.0000 Seminars & Education 2315.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2315.2370.0000 Insurance Premium 2315.2394.0000 Recpt, Prom & Sp Events Run Date: 1/28/17 4:03PM 2017 Budget 2,200 5,000 2,500 10,200 5,866 5,866 Meal Allowance 200 Receptions/Business Meetings Total2315.2394.0000 Recpt, Prom & Sp Events 2315.2395.0000 Memberships Licence Renewals (7 x $120) Commercial Vehicle Operators Registration Number Renewal Total2315.2395.0000 Memberships 2315.2457.0000 Vehicle-Repair & Maintena Repair & maintenance of service vehicles (3) Total2315.2457.0000 Vehicle-Repair & Maintena 2315.2478.0000 Misc.Equipment Repairs & To cover repairs and maintain hoists, jacks, scopes, etc. Total2315.2478.0000 Misc.Equipment Repairs & 2315.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -RTA-Fleet Maintenance Software Renewal (diagnostics) Cummins Insight Program Total2315.2479.0000 Sfwr/Hdwr Maint Contracts 2315.2678.0000 Mise Equipment Rentals For rental of tools or equipment for specific jobs Total2315.2678.0000 Mise Equipment Rentals 2315.5302.0000 Forms To supply vehicles w/check books-MTO requirement Total 2315.5302.0000 Forms 2315.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 2,693 litres@ $.91/litre Fuel: Diesel 3,965 litres @ $.95/litre Oil changes and tires 172 200 400 840 100 940 5,000 5,000 12,000 12,000 4,000 2,000 2,000 8,000 1,000 1,000 2,000 2,000 2,451 3,767 800 2315 Fleet Services City of Pickering 2017 Draft Background Information Total2315.5900.0000 Gas, Oil, Tires Etc. 2315.5902.0000 Supplies & Tools To cover supplies purchased throughout the year Tool upgrades/replacement Total2315.5902.0000 Supplies & Tools 2315.5903.0000 Shop Supplies Various shop supplies, miscellaneous hardware, and fasteners Total2315.5903.0000 Shop Supplies 2315.5978.0000 Misc. Equipment Small Equipment Lift Total 2315.5978.0000 Misc. Equipment Total Expenses Revenues 2315.9954.0000 Netted Revenue Services Charges Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue Waste Oil -Used Tires Total2315.9990.0000 Other Revenue Total Revenues Net Expenses 173 Run Date: 1/28/17 4:03 PM 2017 Budget 7,018 4,000 8,000 12,000 45,000 45,000 3,000 3,000 1,294,811 (193,000) (193,000) (550) (550) (193,550) 1,101,261 2320 Roads 2015 Actuals Expenditures Salaries & Wages 2,372,861 Overtime 209,171 Employer Contributions 657,862 Uniforms 29,539 Travel 332 Cellular Phones 6,344 Telephones 1,944 Subscription & Publications 0 Seminars & Education 10,605 Insurance Premium 162,301 Ins. Deductible 27,241 Consulting & Professional 13,845 Recpt, Prom & Sp Events 4,839 Memberships 3,169 Outside Agency Serv 41,580 Rpr & Mnt -Winter Control 619,906 Rpr & Mnt-Contract Services 716,138 Rpr Main. Maint Mater 555,055 Engineering Rpr & Mnt 6 Highway Aids -Repair Maint. 143,035 Build Repairs & Mtce 135.459 Tree Maintenance 0 Veh -Repairs & Maintenance 266,446 Mise Equip Repairs 170,939 Software/Hardware Maintenance Cor 0 Rental Mise Equip 34,815 Small Tools 9,175 Gas, Oil Tires 282,512 System & Software Upgrades 22,394 Misc. Equipment 5,828 Total Expenditures 6,503,335 Revenues Sale of Services -Public Works (86,055) Other Mise Revenue (83,763) Total Revenues (169,818) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund (94,279) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 2,285,781 2.434,095 199,131 215,000 635,970 652,863 25,872 25,360 235 400 4,885 6,200 1,961 2.414 0 200 10,346 10,800 163,138 163,138 14,137 25,000 46,545 87,865 2,426 4,800 3,029 3,200 57,585 47,500 680,756 655,000 592,170 779,000 398,221 525,000 0 0 179,269 193,500 135,460 135.450 0 0 225.428 260,000 228,031 200,000 2,035 0 27,500 30,000 8,208 8,000 261,713 322,542 0 0 10,012 10,000 6,199,844 6,797,327 (81,070) (76,624) (55,902) (50,000) (136,972) (126,624) 0 (17,865) 0 (145,000) 174 Run Date: 1/28/17 3:56PM i 'Draft 1': r'~ :; _.: .·· ··' INC./DEC. ·.···s~d~et t 2017 . ... r2~~:t: .. · ... 21,379 2,455.474 0.88% 0 215,000 0.00% 14,401 667,264 2.21% (260) ~ 25,100 (1.03%) 0 400 0.00% 0 6,200 0.00% 253 2,667 10.48% 0 200 0.00% 500 11,300 4.63% (5,384) 157,754 (3.30%) 0 25,000 0.00% (87,865) 1 0 (100.00%) 0 4,800 0.00% 40 3,240 1.25% (6,500) 41,000 (13.68%) 0 655,000 0.00% (619,000) 160,000 (79.46%) 0 525,000 0.00% 674,000 674,000 0.00% (118,500) 75,000 (61.24%) 0 135.450 0.00% 125,000 125,000 0.00% 0 260,000 0.00% 0 200,000 0.00% 2,100 2,100 0.00% 0 30,000 0.00% 0 8,000 0.00% 0 322,542 0.00% 0 0 0.00% 0 10,000 0.00% 164 6,797,491 0.00% 6,624 (70,000) (8.64%) 0 (50,000) 0.00% 6,624 (120,000) (5.23%) 17,865 0 (100.00%) 20,000 (125,000) (13.79%) 2320 Roads Expenditures 2320.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Increase in budgeted hours (234 hrs) for Labourer part-time positions to reflect actual hours Total2320.1100.0000 Salaries & Wages 2320.1200.0000 Overtime Winter Control and Road Patrols Special Events Emergency Call-in Total 2320.1200.0000 Overtime 2320.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to increase in budgeted hours (234 hrs) for Labourer part-time positions to reflect actual hours Total2320.1400.0000 Employer Contributions 2320.1900.0000 Uniforms Clothing allowance-30 Full time @ $350.00 Clothing allowance - 2 Part time @ $260.00 Safety boot allowance-33 @$180.00-average 2 per year Students Misc. safety equipment Total2320.1900.0000 Uniforms 2320.2110.0000 Travel Parking & Mileage Total 2320.2110.0000 Travel 2320.2131.0000 Cellular Phones Annual Smartphone Charges -Supervisor, Road Operations, Lead Hand, Road Maintenance, Forepersons (2) Cell Phones Temporary Cell Phones (Winter Control) Total2320.2131.0000 Cellular Phones 2320.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 2,448,156 7,318 2,455,474 177,000 27,000 11,000 215,000 667,122 142 667,264 10,500 520 11,880 200 2,000 25,100 400 400 3,200 1,400 1,600 6,200 Voice I Data 2,286 Internet 381 176 City of Pickering 2017 Draft Background Information 2320 Roads Total 2320.2140.0000 Telephones 2320.2220.0000 Subscriptions & Publicati Allowance for standards, regulations and legislation, reference materials Total 2320.2220.0000 Subscriptions & Publicati 2320.2340.0000 Seminars & Education First Responder Training - 3 staff CPR & First Aid Training -30 staff T. J. Mahoney Road School-1 staff AORS Accredited School Supervisor Training Equipment Training Business related workshops & seminars Total 2320.2340.0000 Seminars & Education 2320.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2320.2370.0000 Insurance Premium 2320.2371.0000 Insurance Deductible Insurance Deductible Total 2320.2371.0000 Insurance Deductible 2320.2392.0000 Consulting & Professional Asset Management Needs Bridge Deck Condition Survey Transfer to 2290 Total 2320.2392.0000 Consulting & Professional 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen Meal Allowances as per Collective Agreement Receptions /Business Meetings Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists-Inspector, Municipal Infrastructure Ontario Good Roads Association (City Membership) Ontario Association of Roads Supervisors (2 Forepersons, 2 Lead Hand, etc) Total 2320.2395.0000 Memberships 2320.2399.0000 Outside Agency Services 177 Run Date: 1/28/17 4:03PM 2017 Budget 2,667 200 200 300 1,000 1,000 3,000 2,000 3,000 1,000 11,300 157,754 157,754 25,000 25,000 10,000 10,000 (20,000) 0 3,800 1,000 4,800 240 2,200 800 3,240 City of Pickering 2017 Draft Background Information 2320 Roads Pelmorex -Weather Network Internet-Based GPS/AVL Subscription for vehicles/equipment Nexgen -Radio -Operating, Maintenance & Licensing Antenna Site Rental Ontario One call fees (legislated requirement) Ontario One call fees (legislated requirement) -Transfer to 2325 Total2320.2399.0000 Outside Agency Services 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand Winter Salt Winter Brine Snow Removal (Cui-de-sacs and bridges) Total2320.2408.0001 Rpr & Mnt-Winter Control 2320.2408.0002 Rpr & Mnt-Contract Serv Liquid Magnesium Contract and Flake Calcium purchase (dust control) Ditching Contract Total2320.2408.0002 Rpr & Mnt-Contract Serv 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates Asphalt and Concrete Topsoil and Sod (ditches and boulevards) Hydroseeding Culverts (Partially offset by Revenue) Easement Charges for storm sewer crossings Catchbasin and Manhole Repair Materials Neighbourhood Issues (incl. illegal dumping & miscellaneous items) Total2320.2408.0003 Rpr & Mnt-Maint Materials 2320.2409.0000 Highway Aids-Repair & Mai CN/CP Railroad Signal Charges Misc. signs (incl. hardware & posts) Purchase of Traffic Marking Paint Total 2320.2409.0000 Highway Aids-Repair & Mai 2320.2410.0001 Rpr & Mnt-Eng. Roads Contract Serv Curb Cutting Contract (primarily offset by revenue) Spill Responses & Clean-up Asphalt and Concrete Repair Program. Line Painting & Street Print Contract Bridge Washing Program 178 Run Date: 1128117 4:03 PM 2017 Budget 500 16,000 19,000 5,500 10,000 (1 0,000) 41,000 50,000 570,000 15,000 20,000 655,000 95,000 65,000 160,000 330,000 100,000 25,000 40,000 5,000 15,000 10,000 525,000 40,000 30,000 5,000 75,000 12,000 50,000 45,000 55,000 30,000 City of Pickering 2017 Draft Background Information 2320 Roads Crack Sealing Program Total 2320.2410.0001 Rpr & Mnt-Eng. Roads Contract Serv 2320.2410.0002 Rpr & Mnt-Eng. Storm Sewer Contract Serv Catchbasin & Manhole Adjustment Repairs Contract Oil and Grit Separator Cleaning Contract Storm Sewer Repairs Sewer Flushing and Inspection Program Catchbasin Cleaning Contract Total2320.2410.0002 Rpr & Mnt-Eng. Storm Sewer Contract Serv 2320.2410.0003 Rpr & Mnt-Eng. Highway Aids Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS Guiderail repairs Total 2320.2410.0003 Rpr & Mnt-Eng. Highway Aids 2320.2435.0000 Building Repairs & Mainte Share of Overhead for Municipal Garage (incl. cross charge ) Total 2320.2435.0000 Building Repairs & Mainte 2320.2437.0000 Tree Maintenance Tree Maintenance within road allowances, block pruning Total 2320.2437.0000 Tree Maintenance 2320.2457.0000 Vehicle-Repair & Maintena Repair and maintenance of (20) Roads Section Licensed vehicles Total2320.2457.0000 Vehicle-Repair & Maintena 2320.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2320.2478.0000 Misc.Equipment Repairs & 2320.2479.0000 Sfwr/Hdwr Maint Contracts M.R. Compliance Annual License Fee Total 2320.2479.0000 Sfwr/Hdwr Maint Contracts 2320.2678.0000 Mise Equipment Rentals Large & Small Equipment Rentals (Road/sidewalk repairs) Total 2320.2678.0000 Mise Equipment Rentals 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total2320.5640.0000 Small Tools 2320.5900.0000 Gas, Oil, Tires Etc. ' Fuel: Diesel270,341 litres @ $.95/litre 179 Run Date: 1/28/17 4:03 PM 2017 Budget 125,000 317,000 50,000 7,000 75,000 45,000 70,000 247,000 60,000 50,000 110,000 135,450 135,450 125,000 125,000 260,000 260,000 200,000 200,000 2,100 2,100 30,000 30,000 8,000 8,000 256,824 City of Pickering 2017 Draft Background Information 2320 Roads Fuel: Unleaded 23,4121itres@ $.91/litre Oil changes and tires Total2320.5900.0000 Gas, Oil, Tires Etc. 2320.5978.0000 Misc. Equipment Replacement small gas powered equipment 1 -Plate Tamper Total 2320.5978.0000 Misc. Equipment Total Expenses Revenues 1430.0000.0000 SALE OF SERVICES-ROADS Miscellaneous charges -Road Occupancy Permits Total1430.0000.0000 SALE OF SERVICES-ROADS 1920.2320.0000 Trsf frm RF-Roads Federal Gas Tax funding for crack seal program Total1920.2320.0000 Trsf frm RF-Roads 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total2320.9990.0000 Other Revenue Total Revenues Net Expenses 180 Run Date: 1/28/17 4:03 PM 2017 Budget 21,305 44,413 322,542 7,000 3,000 10,000 6,797,491 (70,000) (70,000) (125,000) (125,000) (50,000) (50,000) {245,000) 6,552,491 2718 Parks 2015 Actuals Expenditures Salaries & Wages 1,749,315 Overtime 55,466 Employer Contributions 370,862 Uniforms 21,643 Travel 291 Cellular Phones 6,930 Telephones 2,723 Seminars & Education 4,161 Insurance Premium 22,661 Ins. Deductible 2,280 Consulting & Professional 0 Recpt, Prom & Sp Events 1,149 Memberships 2,145 Photo, Mapping, Printing 0 Outside Agency Serv 11,569 Parks Repairs & Maintenance 119,063 · Build Repairs & Mtce 69,840 Tree Maintenance 0 Veh -Repairs & Maintenance 88,665 Mise Equip Repairs 144,318 Software/Hardware Maintenance Cor 0 Grounds Upkeep 365,949 Building Rentals 47,657 Rental Mise Equip 46,242 Stationery & Office Supplies 0 Program Supplies 55,036 Utilities -Water 35,042 Utilities-Hydro 120,290 Gas, Oil Tires 122,495 Fertilizer, Grass Etc. 36,060 Supplies & Tools 0 Hardware Replacements 12,662 Misc. Equipment 25,349 Other Minor Fixed Assets 32,350 Taxes Tenant 324,698 Total Expenditures 3,896,911 Revenues Other Agency Grts (28,958) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,765,368 1,716,079 84,839 62,750 391,493 399,729 28,954 21,000 228 200 5,341 5,850 3,050 3,410 10,011 10,400 22,400 22,400 2,176 12,000 0 0 979 1,100 2,040 2,700 0 200 24,245 12,900 106,562 120,000 66,407 62,900 0 0 73,246 83,750 137,515 155,000 5,087 6,000 400,178 355,000 45,505 55,000 51,560 56,800 25 0 57,876 70,000 64,027 37,127 117,570 131,727 103,396 141,867 6,093 43,000 1,875 1,000 0 0 18,837 22,300 32,570 30,000 323,449 333,060 3,952,902 3,975,249 0 0 181 Run Date: 1/28/17 3:56 PM l:<•~;:..s~ ; : >i .i ..... INC./DEC. ··· 2ci1e7::z : · 1~·: .--J~,ic : ..... .. . ' 100,090 1 ,816,169 5.83% 3,000 65,750 4.78% 29,155 428,884 7.29% 2,000 23,000 9.52% 0 200 0.00% 840 6,690 14.36% 2,034 5,444 59.65% (1,640) 8,760 (15.77%) (3,607) 18,793 (16.10%) (4,950) 7,050 (41.25%) 10,000 10,000 0.00% 0 1,100 0.00% 1,050 3,750 38.89% 0 200 0.00% 17,100 30,000 132.56% (20,000) 100,000 (16.67%) 0 62,900 0.00% 125,000 125,000 0.00% 0 83,750 0.00% 0 155,000 0.00% 250 6,250 4.17% (140,500) 214,500 (39.58%) (55,000) 0 (100.00%) 10,000 66,800 17.61% 0 0 0.00% 27,000 97,000 38.57% 29,353 66,480 79.06% 14,800 146,527 11.24% 0 141,867 0.00% 0 43,000 0.00% 0 1,000 0.00% 0 0 0.00% (8,300) 14,000 (37.22%) 0 30,000 0.00% 0 333,060 0.00% 137,675 4,112,924 3.46% 0 0 0.00% 2718 Parks 2015 Actuals Rentals (135,998) Programs 0 Other Mise Revenue (23,206) Total Revenues (18.8, 162) Transfers from Reserves & R.F. Transfer from Reserve 0 Total Transfers 0 Net 3,708,749 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget (159,179) (97,300) 0 0 (36,443) (14,000) (195,622) (111,300) 0 0 0 0 3,757,280 3,863,949 182 Run Date: 1/28/17 3:56PM il•·•::-:f . ::······· .. . . .. . "' ··: • • ••••••••• INC./DEC. ••••.. Budget ..•..••• ::::(. :~616~.-z .. '.2017•"'··· ' (73,200) (170,500) 75.23% (34,000) (34,000) 0.00% 14,000 0 (100.00%) (93,200) (204,500) 83.74% (1o,ooo) 1 (10,000) 0.00% (10,000) (10,000) 0.00% I 34,475 L• 3,898,424 • \ .•: o:ss% 2718 Parks Expenditures 2718.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Increase in budgeted hours (234 hrs) for Labourer part-time positions to reflect actual hours New full time Maintenance Worker position. This position is dedicated to winter and summer sidewalk maintenance. Total2718.1100.0000 Salaries & Wages 2718.1200.0000 Overtime Special Events (Includes Canada Day) Emergency Call-in/Winter Control Park Lighting Inspection Claremont Rink Maintenance Total 2718.1200.0000 Overtime 2718.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to increase in budgeted hours (234 hrs) for Labourer part-time positions to reflect actual hours Benefits related to new full time Maintenance Worker position. Total2718.1400.0000 Employer Contributions 2718.1900.0000 Uniforms As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, boots, ear protection, safety glasses, hard hat liners, small safety kits) Total2718.1900.0000 Uniforms 2718.2110.0000 Travel Parking & Mileage Total 2718.2110.0000 Travel 2718.2131.0000 Cellular Phones Cellular Phone and Smartphone Charges Total2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones Run Date: 1128117 4:03 PM 2017 Budget 1,743,738 7,318 65,113 1,816,169 45,750 8,000 2,000 10,000 65,750 407,148 1,219 20,517 428,884 23,000 23,000 200 200 6,690 6,690 Voice I Data 4,910 Internet 534 Total2718.2140.0000 Telephones 5,444 2718.2340.0000 Seminars & Education 183 City of Pickering 2017 Draft Background Information 2718 Parks Run Date: 1/28/17 4:03PM CPR & First Aid Training-14 staff First Responder Training - 6 staff IPM Symposium (6 staff@ $150.00 each) OPA Sports Turf Seminar-Supervisor & Foreperson Parks OPA Summer Operational Forum-Supervisor and Foreperson Parks Operations OGRA Courses-Supervisor, Parks Operations OALA-AGM, Ottawa-Coordinator, Parks Infrastructure (including 2 night accommodations) Chainsaw Training - 2 staff HVAC Systems & Building Envelope-Coordinator, Parks Infrastructure Certified Playground Practitioner-1 staff Total 2718.2340.0000 Seminars & Education 2718.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total2718.2370.0000 Insurance Premium 2718.2371.0000 Insurance Deductible Insurance Deductible Total 2718.2371.0000 Insurance Deductible 2718.2392.0000 Consulting & Professional General Consulting (Parks Lighting Assessments, Turf Maintenance Specifications, etc.) Total2718.2392.0000 Consulting & Professional 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance Receptions/Business Meetings Total2718.2394.0000 Recpt, Prom & Sp Events 2718.2395.0000 Memberships Ontario Parks Association -(City Membership) OALA Annual Fees -Coordinator, Parks Infrastructure ISAO Membership Ontario-Horticulturist ISA Professional Membership (USA) -Horticulturalist IPM (Horticulturalist, Foreperson, Parks & Property) Sports Turf Association -(2 Lead Hand, Foreperson, Parks, Supervisor Parks) Green Roof Professional Cert. -Coordinator, Parks Infrastructure AORS Certification Annual Renewal -Foreperson Parks 184 2017 Budget 1,400 600 900 500 200 1,500 700 600 1,360 1,000 8,760 18,793 18,793 7,050 7,050 10,000 10,000 600 500 1 '100 1,000 780 110 130 200 640 270 220 City of Pickering 2017 Draft Background Information 2718 Parks Ontario Turfgrass -(2 Lead Hands Foreperson Parks, Supervisor Parks) Total2718.2395.0000 Memberships 2718.2396.0000 Photo;Mapping,Printing Colour printing of maps Total2718.2396.0000 Photo,Mapping,Printing 2718.2399.0000 Outside Agency Services NexGen (Region of Durham) Radio Licence Internet-Based GPS/AVL Subscription for vehicles/equipment Total 2718.2399.0000 Outside Agency Services 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports fields, utility buildings, etc.) Replace Roof on Esplanade Gazebo Replace all Esplanade Park light bulbs with LED Total 2718.2429.0000 Parks Repairs & Maintenan 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning supplies Contracted repairs and maintenance to accessory buildings I clubhouses Share of Overhead for Municipal Garage ( Includes Cross Charge ) Total 2718.2435.0000 Building Repairs & Mainte 2718.2437.0000 Tree Maintenance Tree removal, replacement & maintenance (due to increase of ash removal & replacement and to maintain current maintenance standards. Total2718.2437.0000 Tree Maintenance 2718.2457.0000 Vehicle-Repair & Maintena Repair & Maint of Parks Section Licensed Vehicles Total 2718.2457.0000 Vehicle-Repair & Maintena 2718.2478.0000 Misc.Equipment Repairs & Repairs to large and small equipment (off road) Total2718.2478.0000 Misc.Equipment Repairs & 2718.2479.0000 Sfwr/Hdwr Maint Contracts Parks Inspection Software Annual Licences (unlimited users) Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) Fencing repairs (sports fields, property line) 185 Run Date: 1/28/17 4:03 PM 2017 Budget 400 3,750 200 200 13,000 17,000 30,000 60,000 30,000 10,000 100,000 8,000 15,000 39,900 62,900 125,000 125,000 83,750 83,750 155,000 155,000 6,250 6,250 10,000 20,000 City of Pickering 2017 Draft Background Information 2718 Parks Topsoil and Sod (including top dressing or compost sports fields, hydroseeding) Lumber to repair (picnic tables, park benches, bleachers) Flowers Shrubs (renovate existing beds) Misc. supplies Interlock Brick repairs Signs (replacements) Play Unit maintenance (equipment & safety surface top up) Aggregates (pathway repairs) Plumbing maintenance and repairs to irrigation systems Paint and parking lot line painting (contract) P Gates and soccer posts Walkway repairs -concrete & asphalt Bleacher pads for various parks Total2718.2482.0000 Grounds Upkeep 2718.2678.0000 Mise Equipment Rentals Portable Washrooms Vehicles for trim crews, blvd maint, horticulture, inspections Power tools and equipment (generators, augers) Equipment for winter control Total 2718.2678.0000 Mise Equipment Rentals 2718.5320.0005 Other Events Supplies, materials and rentals for City events Total2718.5320.0005 Other Events 2718.5320.0006 Pickering Blooms Run Date: 1/28/17 4:03PM 2017 Budget 17,500 7,500 20,000 6,000 1,500 5,000 10,000 50,000 5,000 15,000 7,000 10,000 20,000 10,000 214,500 22,000 37,800 2,000 5,000 66,800 25,000 25,000 Pickering Blooms 10,000 Total 2718.5320.0006 Pickering Blooms 2718.5320.0007 Memorial Trees & Benches Memorial trees and benches (partially offset by fees) Total2718.5320.0007 Memorial Trees & Benches 2718.5320.0008 Sustain Neighborhood Prgm Sustainable Neighbourhoods Program Total 2718.5320.0008 Sustain Neighborhood Prgm 2718.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Additional increase for Amberlea Park Splash Pad (installed in 2016) Total 2718.5510.0000 Utilities-Water 186 10,000 52,000 52,000 10,000 10,000 41,480 25,000 66,480 City of Pickering 2017 Draft Background Information 2718 Parks 2718.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total2718.5530.0000 Utilities-Hydro 2718.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 43771 litres@ $.91/litre Fuel: Diesel 81,343 litres @ $.95/litre Oil changes and tires Total2718.5900.0000 Gas, Oil, Tires Etc. 2718.5901.0000 Fertilizer,Grass Seed,Wee Fertilizer Seed -2 applications per year Miscellaneous (alternatives to pesticides) weed control & topdress materials Total 2718.5901.0000 Fertilizer,Grass Seed,Wee 2718.5902.0000 Supplies & Tools Small hand tools, wrenches, hammers etc. Total2718.5902.0000 Supplies & Tools 2718.5978.0000 Misc. Equipment 15 -Grass Trimmers (Replacement) 4-65HP Snow Blowers (Replacement) 4 -16" Chainsaws (Replacement) 6 -Gas Powered Hand Blower (Replacement) Total 2718.5978.0000 Misc. Equipment 2718.5981.0000 Other Fixed Assets Garbage receptacles, picnic tables, benches, bleachers Total2718.5981.0000 Other Fixed Assets 2718.8960.0000 Taxes-Tenant Conservation Authority Frenchman's Bay Ratepayers Ontario Power Generation I Hydro One-Greenspace Licences Rosebank Reservoir West Duffin Creek Trail/Ontario Realty Corp Total2718.8960.0000 Taxes-Tenant Total Expenses Revenues 1910.7053.2718 Trsffrm Res-Sustainable Initiative Reserve 187 Run Date: 1/28/17 4:03PM 2017 Budget 146,527 146,527 39,832 77,276 24,759 141,867 15,000 18,000 10,000 43,000 1,000 1,000 6,000 3,400 2,800 1,800 14,000 30,000 30,000 5,690 4,690 300,000 20,100 2,580 333,060 4,112,924 2718 Parks City of Pickering 2017 Draft Background Information Funding for replacing all Esplanade Park light bulbs with LED Total1910.7053.2718 Trsffrm Res-Sustainable Initiative Reserve 2718.9930.0000 Rentals-User Fees Parks Permits/Sports Camps/Tournaments Hydro Costs Tennis Courts Total 2718.9930.0000 Rentals -User Fees 2718.9955.0000 Memorial Trees/Benches.Revenue Memorial trees and benches Total2718.9955.0000 Memorial Trees/Benches Revenue Total Revenues Net Expenses 188 Run Date: 1/28/17 4:03 PM 2017 Budget (1 0,000) (1 0,000) (165,000) (5,500) (170,500) (34,000) (34,000) (214,500) 3,898,424 _.. 00 co -~of-. - PICKERING The Corporation of the City of Pickering Corporate Services Department Employee Complement 12 Non-Union Full-Time (NUFT) 20 Union Full-Time (UFT) l Information Technology (Chart No. 4b) Information Technology Employee Complement 3 Non-Union FT 0 Non-Union PT 6 Union FT 0 Union PT 0 Union FT Term 0 Union PT Term Authorized by: , ... --..,/ ' /l /;' )2. 7 (/ {~~~ti!t-'C?lfz(/ Chief Administrative Officer Director, Corporate Services & City Solicitor (1-NUFT) 3 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT)- 3 Union Part-Time Term (UPTT) I Legal Services · (Chart No. 4c) legal Services Employee Complement 2 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT 0 Union FT Term 0 Union PT Term I Legislative Services Division (Chart No. 4d) Legislative Services . Division Employee Complement 4 Non-Union FT 0 Non-Union PT 3 Union FT 1 Union PT 0 Union FT Term 0 Union PT Term January 1, 2017 l Municipal Law Enforcement (Chart No. 4e). Municipal law Enforcement Employee Complement · 2 Non-Union FT 0 Non-Union PT 10 Union FT 2 Union PT 0 Union FT Term 3 Union PT Term Chart No.5 ....... co 0 -Cdyo/-.· PJCI<ERJNG The Corporation of the City of Pickering Corporate Services Department Information Technology Section Director, Corporate Services & City Solicitor I Manager, Information . Technology (1-NUFT) I I omplement nion Full-Time (NUFT) · nion Part-Time (NUPT) Full-Time (UFT) Supervisor, Application Supervisor, Network Support Development & Support (1-NUFT) (1-NUFT) ·I Network Analyst '1 Web/Database Telecommunications & ,--t Developer Network Support Analyst 1-(1-UFT)j {1-UFT) (1-UFT) f-Systems Administrator 1 (1-UFT) I . J ( Helpdesk Analyst J-N t k Ad . . t t L.-.....1 e wor mm1s ra or (1-UFT) (1-UFT) ' Authorized by: .. ,/) /'j /'/ ;J /< . / / 1/ i i i .· / . I / () ;_:tt:;:tUC /.7,'~/ Chief Administrative Officer January 1, 2017 Chart No. 5 (a) -~o~ PJCKERJNG The Corporation of the City of Pickering Corporate Services Department _.. CD _.. Legal Services Section Director, Corporate Services & City Solicitor Legal & Legislative Services Assistant 1- (1-NUFT) Supervisor, Property & Development Services (1-NUFT) Law Clerk, Property & · Development Services 1- (1-UFT) Authorized by: /~·) ~ . . /~-/ ;J'_ .. ,. . y / / .·· . I '1.-/ f.i . / / 7 . -/!f/'7 / [) C·r''Wl~'U.:rtf:'./* Chief Administrative Officer January 1, 2017 ~ ~ Employee Complement 2 Non-Union Full-Time (NUFT) 1 Union Full-Time (UFT) Chart No.5 (b) ........ co "' -Ctf;jo/- PJ(I(ERJNG 1 The Corporation of the City of Pickering Corporate Services Department Legislative Services Division Director, Corporate Services & City Solicitor I City Clerk (1-NUFT) I l Committee Coordinator (1-NUFT) Deputy Clerk Employee Complement 4 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 3 Union Full-Time (UFT) 1 Union Part-Time (UPT) (1-NUFT) Coordinator, Records & 1--l Elections . (1-NUFT) I Clerk, Administration (2-UFT) Clerk, Printroom ~ (1-UFT) Clerk, Mailroom (1-UPT) Authorized by: . ,).. . . / f /7 _ _../ t// . r y' , U/ l;/ ;:;ll/;,P /t<1 / ~, " t:.._..,t..;.""' lr ~ .......... ~C/ ~- Chief Administrative Officer January 1, 2017 Chart No. 5 (c) -04bJ-·- PJCKERJNG ....... co w Parking Control Officer f-- (3-UFT) First Attendance Facilitator 1---(1-UPT) Administration Clerk II '---(1-UFT) Authorized by: __ . . . ,~· //.! . ff/:/./ !_) (. ~,...,,-::;_,·~.·) •/ I .. / ,JAj,:;_..,::,..A-;,:;..t; \. <'/ ,,.,..(;.. • Chief Administrative Officer The Corporation of the City of Pickering Corporate Services Department Municipal Law Enforcement Director, Corporate Services & City Solicitor Manager, By-law Enforcement Services (1-NUFT) T r- · Municipal Law Enforcement I-'-Officer II (4-UFT) ,_ f--Animal Services Officer (2-UFT) l---j '---Summer Enforcement Officer (1-Term) ~ January 1, 2017 Employee Complement 2 Non-Union Full-Time (NUFT) ..... ·-···· Supervisor, Animal Services (1-NUFT) Animal Services Attendant (1-UPT) Animal Shelter Worker (1-Term) Animal Shelter Summer Student (1-Term) rt-Time (NUPT) me (UFT) me (UPT) 1-- Chart No.5 (d) Corporate Services Department 2015 Actuals Expenditures Salaries & Wages 2,647,039 Overtime 36,61 1 Employer Contributions 726,206 Conferences 163 Uniforms 9,748 Travel 2,301 Postage 124,385 Freight, Express & Cartage 1,286 Cellular Phones 18,892 Telephones 26,801 Advertising 305 Subscription & Publications 6,922 Legal Services 8,242 Seminars & Education 33,204 Corporate Training 0 Insurance Premium 27,172 Ins. Deductible 0 Consulting & Professional 56,155 Recpt, Prom & Sp Events 1,421 Memberships 5,146 Outside Agency Serv 84,267 Build Repairs & Mtce 11,294 Veh -Repairs & Maintenance 21,572 Mise Equip Repairs 5,796 Software/Hardware Maintenance Cor 387,458 Building Rentals 13,178 Rental Mise Equip 0 Stationery & Office Supplies 11,146 Printing Supplies 173,480 Forms 3,317 Utilities -Hydro 5,815 Utilities -Oil 3,514 Gas, Oil Tires 23,446 Supplies & Tools 6,508 Shop Supplies 15,401 System & Software Upgrades 94,135 Hardware Replacements 49,866 Misc. Equipment 5,540 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actual& Budget 2,717,291 2,824,387 29,514 57,820 740,380 787,057 2,817 5,250 10,944 9,500 2,527 2,700 136,359 146,500 1,268 5,500 12,583 16,160 28,239 29,461 833 600 7,235 8,400 10,748 12,000 42,469 47,600 0 0 23,766 23,766 0 2,000 50,233 80,000 2,122 2,200 5,512 6,516 73,676 86,550 11,422 14,874 13,844 17,800 18,308 21,175 351,221 433,039 13,507 15,002 25,135 27,91 1 10,325 18,800 169,103 200,000 1,636 10,000 7,622 6,398 2,208 6,500 20,241 22,263 6,787 7,000 8,014 9,700 40,093 97,900 39,545 45,650 13,094 16,400 194 Run Date: 1/31/17 3:25 PM Draft Inc./Dec. Budget % CHGE. 2017 2016 (30,446) 2,793,941 (1.08%) (11 ,000) 46,820 (19.02%) 8,985 796,042 1.14% 1,500 6,750 28.57% 0 9,500 0.00% (100) 2,600 (3.70%) (3,000) 143,500 (2.05%) (2,600) 3,000 (45.45%) (400) 15,760 (2.48%) 854 30,315 2.90% 200 800 33.33% 0 8,400 0.00% 0 12,000 0.00% 900 48,500 1.89% 1,000 1,000 0.00% (40) 23,726 (0.17%) 0 2,000 0.00% 17,600 97,500 21.88% 2,650 4,850 120.45% 34 6,550 0.52% 60,450 147,000 69.84% (864) 14,010 (5.81 %) 0 17,800 0.00% 14,000 35,175 66.12% (6,510) 426,529 (1.50%) 372 15,374 2.48% (27,911) 0 (100.00%) (10,300) 8,500 (54.79%) 0 200,000 0.00% 0 10,000 0.00% 2,750 9,148 42.98% 0 6,500 0.00% 0 22,263 0.00% 500 7,500 7.14% 0 9,700 0.00% 16,100 114,000 16.45% (3,900) 41,750 (8.54%) (400) 16,000 (2.44%) Corporate Services Department 2015 Actuals Parking -MOT 63,768 Livestock Killed 600 Total Expenditures 4 712122 Revenues Sale of Services-Administration (75,030) Sale of Services -Legal (1,450) Sale of Services· Agreements (150,615) Lie. & Per-Business (164,735) Lie. & Per-Amusement (197,593) Lie. & Per-Taxi (48,808) Fines (746,614) Licences (52,220) Licenses & Permits-Marriage (36,258) Adoptions (26,860) Impound Fees (6,470) Service Fees (6,081) Donations (270) Ont. Specific Grants (630) Other Revenue (324) Other Mise Revenue (8,809) Mise Rev (11, 153) Total Revenues (1 533 920) Transfers from Reserves & R.F. Transfer from Reserve 0 Total Transfers 0 Net 3,178,202 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 68,719 60,000 3,131 2,000 4 722 471 6 186 379 (70,591) (72,000) (1,600) (1,000) (102,225) (100,000) (175,280) (165,000) (163,522) (145,000) (39,975) (45,000) (693,700) (742,000) (55,255) (60,000) (33,976) (30,000) (27,140) (21,000) (6,450) (4,000) (3,696) (3,300) (627) 0 (3,191) (2,000) 0 (200) (9,301) (1,000) (8,631) (7,000) (1,395,160) (1 398,500) 0 (105,054) 0 (105,054) 3,327 311 3,682,825 195 Run Date: 1/31/17 3:25 PM Draft Inc./Doc. Budget % CHGE. 2017 2016 0 60,000 0.00% 0 2,000 0.00% 30424 5 216 803 0.69% 0 (72,000) 0.00% 0 (1,000) 0.00% (2,000) (102,000) 2.00% 0 (165,000) 0.00% 0 (145,000) 000% 0 (45,000) 0.00% 0 (742,000) 0.00% 2,000 (58,000) (3.33%) 0 (30,000) 0.00% (2,000) (23,000) 9.52% 0 (4,000) 0.00% 0 (3,300) 0.00% 0 0 0.00% 0 (2,000) 0.00% 0 (200) 0.00% 0 (1,000) 0.00% (1,000) (8,000) 14.29% (3 000) (1,401,500) 0.21% (56,067) (161,121) 53.37% (56,067) (161,121) 53.37% (28 643) 3,664,182 (0.78%) 2196 Information Technology 2015 Actuals Expenditures Salaries & Wages 732,364 Overtime 13,115 Employer Contributions 192,631 Conferences 0 Travel 873 Cellular Phones 6,357 Telephones 3,537 Subscription & Publications 0 Seminars & Education 23,647 Corporate Training 0 Insurance Premium 8,B60 Consulting & Professional 5,342 Recpt, Prom & Sp Events 446 Memberships 447 Outside Agency Serv 6,600 Mise Equip Repairs 5,796 Software/Hardware Maintenance Cor 372,737 Stationery & Office Supplies 2,250 System & Software Upgrades 94,135 Hardware Replacements 49,BBB Misc. Equipment 5,540 Total Expenditures 1,524,565 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 1,524,565 City of 'Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 799,698 854,853 16,716 25,000 212,091 239,337 9B9 2,500 B48 BOO 5,168 6,200 7,049 4,260 0 200 33,B67 35,000 0 0 5,400 5,400 13,636 20,000 273 450 447 466 5,642 6,500 18,308 21,175 329,947 396,004 1,291 2,000 40,093 97,900 39,545 42,650 13,094 16,400 1,544,102 1,777,095 0 0 0 0 1,544,102 1,777,095 198 Run Date: 1/28/17 3:56PM INC./DEC. '<· ;;~l~ , ........ ,·. 'o/oCHGE. , ·. 2D17'i' ; <~' 2016 (101,B35) 753,018 (11.91%) 0 25,000 0.00% (18,072) 221,265 (7.55%) 1,500 4,000 60.00% 0 BOO 0.00% 0 6,200 0.00% 4,424 B,6B4 103.85% 0 200 0.00% 900 35,900 2.57% 1,000 1,000 0.00% 2,311 1 7,711 42.80% 17,500 37,500 87.50% 150 600 33.33% 34 500 7.30% 0 6,500 0.00% 14,000 35,175 66.12% (11,510) 3B4,494 (2.91%) 0 2,000 0.00% 16,100 114,000 16.45% (900) 41,750· (2.11%) (400) 16,000 (2.44%) (74,798) 1,702,297 (4.21%) 0 0 0.00% 0 0 0.00% (74,798) I 1,702,297 . <i. i (4.21%) 2196 Information Technology Expenditures 2196.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total 2196.1100.0000 Salaries & Wages 2196.1200.0000 Overtime Onsite Support for Council meetings and other service level commitments After hours support for 2017 Total 2196.1200.0000 Overtime 2196.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2196.1400.0000 Employer Contributions · 2196.1800.0000 Conferences IT Conferences CSDC -Annual User Conference-Supervisor, Applications Total 2196.1800.0000 Conferences 2196.2110.0000 Travel Parking & Mileage Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phones Annual cell phone and Smartphone charges for staff Total 2196.2131.0000 Cellular Phones 2196.2140.0000 Telephones Run Date: 1/28/17 4:03 PM 2017 Budget 753,018 753,018 20,050 4,950 25,000 221,265 221,265 2,500 1,500 4,000 800 800 6,200 6,200 Voice I Data 6,150 Internet 2,534 Total2196.2140.0000 Telephones 2196.2220.0000 Subscriptions & Publicati Technical books & IT related subscriptions Total2196.2220.0000 Subscriptions & Publicati 2196.2340.0000 Seminars & Education Information Technology Staff Training Training & Exam -related expenditures Total 2196.2340.0000 Seminars & Education 2196.2341.0000 Corporate Training Security awareness training for all staff Total2196.2341.0000 Corporate Training 2196.2370.0000 Insurance Premium 199 8,684 200 200 35,000 900 35,900 1,000 1,000 City of Pickering 2017 Draft Background Information 21961nformation Technology Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2196.2370.0000 Insurance Premium 2196.2392.0000 Consulting & Professional CSDC Support to Integrate Upgraded ESRI Connection Support for Network (15 hours) Broadband consulting and preparing grant application Consulting for investigation of new Telecommunications/PBX system. Total2196.2392.0000 Consulting & Professional 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2196.2395.0000 Memberships Municipal Information Systems Association-Manager I.T. Total2196.2395.0000 Memberships 2196.2399.0000 Outside Agency Services Recording of Meetings within Council Chambers Total 2196.2399.0000 Outside Agency Services 2196.2478.0000 Misc.Equipment Repairs & General Equipment Repair & General Expenditures Cabling Audit-Upgrade cabling in Civic Complex and Firehall 5 General Network Cabling Web Streaming Hosting (annual) Web Streaming Live Rogers Rocket Hub Total 2196.2478.0000 Misc.Equipment Repairs & 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-MS-Enterprise Agreement (Year 3 of 3). This license agreement allows the City to receive upgrades of the Microsoft licenses. Maintenance-Oracle Licenses Maintenance -Firewall Maintenance-Server Intrusion Prevention Software Maintenance -Email Archiver Maintenance -IT Help Desk Software Maintenance -VMware Maintenance -Network Data Backup 200 Run Date: 1/28/17 4:03 PM 2017 Budget 7,711 7,711 4,500 3,000 10,000 20,000 37,500 600 600 500 500 6,500 6,500 15,000 12,000 6,000 750 675 750 35,175 98,000 . 73,700 6,000 2,425 2,909 3,600 35,000 4,555 2196 Information Technology City of Pickering 2017 Draft Background Information Maintenance -WhatsUpGold -Systems Monitoring Maintenance-Liebert-Uninterruptible Power Supply Maintenance-APC -Uninterruptible Power Supply Maintenance-HP Support Maintenance-Storage Area Network (SAN) -Civic Complex Maintenance-Storage Area Network (SAN) -Recreation Complex Maintenance-Endpoint and Network Anti-Virus Maintenance-Internet Email Spam Prevention Maintenance-Annual Assessment View Data Conversion Maintenance -Citrix Maintenance-Network Computer Room Switch Maintenance -Desktop Alerts Maintenance-Server Blade Enclosure Maintenance-Netscalar Network Security Maintenance-Veeam Backup & Replication & Management Suite Contract-Internet Security Certificates Contract-External network penetration assessment-Security Assessment Contract-Managed Services-Network Security Maintenance -Cisco Access Point-Additional Licensing Total2196.2479.0000 Sfwr/Hdwr Maint Contracts 2196.5300.0000 Stationery & Office Suppl General office supplies Total2196.5300.0000 Stationery & Office Suppl 2196.5974.0000 System & Software Upgrade Security and System Monitoring Upgrades Corporate-PC-based Software Upgrades Corporate-Adobe Licenses Upgrade to Cloud Connect Corporate -Change Control Application Corporate -Azure Active Directory Corporate -(3) Laserfiche Named Licenses iPads and Replacement devices for Staff Cloud Backup Services-Azure Backup Cloud based Security Filter OpenDNS ESRI ArcGIS/Geocortex Licensing Wi-Fi-Upgrades for City Facilities-Rec Complex, Fire Hall 5, Fire Hall4 Additional Software Licencing for new employees Run Date: 1/28/17 4:03PM 2017 Budget 6,135 3,000 2,600 7,995 19,185 23,141 8,000 11,829 510 22,000 5,535 1,500 2,225 4,500 13,000 3,500 8,900 12,000 2,750 384,494 2,000 2,000 20,000 6,000 4,000 5,000 8,000 5,000 5,000 10,000 15,000 5,000 8,500 3,500 Laserfiche -upgrading from 50 concurrent licences to unlimited number of licences 19,000 201 City of Pickering, 2017 Draft Background Information 2196 Information Technology Total2196.5974.0000 System & Software Upgrade 2196.5975.0000 Hardware Replacements Electrical Closet UPS Upgrades Replacement for Edge Network Switches PCs, Laptop Replacements, Tablets & LEOs LED Monitor Replacements Total2196.5975.0000 Hardware Replacements 2196.5978.0000 Misc. Equipment PCs, Monitors and devices for new employees IT -Datacenter monitoring solution C&R -Biometric Entry Devices Miscellaneous Items Total2196.5978.0000 Misc. Equipment Total Expenses Total Revenues Net Expenses 202 Run Date: 1/28/17 4:03PM 2017 Budget 114,000 6,000 19,500 8,000 8,250 41,750 5,000 3,500 3,500 4,000 16,000 1,702,297 0 1,702,297 2125 Legal Services 2015 Actuals Expenditures Salaries & Wages 404,573 Overtime 8,150 Employer Contributions 105,894 Travel 141 Cellular Phones 1,342 Telephones 1,558 Subscription & Publications 5,799 Legal Services 8,242 Seminars & Education 2,604 Insurance Premium 3,353 Consulting & Professional 50,813 Recpt, Prom & Sp Events 241 Memberships 2,858 Stationery & Office Supplies 1,059 Total Expenditures 596,627 Revenues Sale of Services -Legal (1 ,450) Sale of Services-Agreements (150,615) Mise Rev (11 '1~3) Total Revenues (163,218) Transfers from Reserves & R.F. Transfer from Reserve 0 Total Transfers 0 Net 433,409 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 385,969 445,936 205 10,000 101,790 117,365 722 500 709 1,200 1,570 1,841 6,656 7,000 10,748 12,000 2,296 3,000 3,400 3,400 36,597 60,000 661 500 2,768 3,500 1,052 1,200 555,143 667,442 (1,600) (1,000) (102,225) (100,000) (8,631) (7,000) (112,456) (108,000) 0 (49,454) 0 (49,454) 442,687 509,988 203 Run Date: 1/28/17 3:56 PM ,. ····· ~~~·i::;:.: 'i; ..... INC./DEC. .... ~; ,, IJ ;~~. i .. •··. '2of7:': · 59,818 505,754 13.41% (5,000) 5,000 (50.00%) 15,069 132,434 12.84% 0 500 0.00% (400) BOO (33.33%) 293 2,134 15.92% 0 7,000 0.00% 0 12,000 0.00% 0 3,000 0.00% 0 3,400 0.00% 0 60,000 0.00% 0 500 0.00% 0 3,500 0.00% 0 1,200 0.00% 69,78o I 737,222 10.45% 0 (1 ,DOD) 0.00% (2,000) (102,000) 2.00% (1 ,DOD) (8,000) 14.29% {3,000) (111 ,000) 2.78% (51,667) (101,121) 104.47% (51 ,667) (101,121) 104.47% 15,113 1>·.·········· 525~101 ; ,:; 2..96% 2125 Legal Services Expenditures 2125.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Temporary part-time Law Clerk-January to June, 2017 Totai2125.1100.0000Salaries & Wages 2125.1200.0000 Overtime To meet service level/workload commitments Total2125.1200.0000 Overtime 2125.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHD and employer provided benefits such as extended health and dental Total 2125.1400.0000 Employer Contributions 2125.2110.0000 Travel Parking and mileage Total 2125.2110.0000 Travel 2125.2131.0000 Cellular Phones Annual Smartphone charges-Director, Corporate Services & City Solicitor Total2125.2131.0000 Cellular Phones 2125.2140.0000 Telephones Run Date: 1/28/11 4:03 PM 2017 Budget 485,754 20,000 505,754 5,000 5,000 132,434 132,434 500 500 800 800 Voice I Data 1 ,829 Internet 305 Total 2125.2140.0000 Telephones 2125.2220.0000 Subscriptions & Publicati 2017 LexisNexis Quicklaw @ 240.00 per month Canada Law Book Reference material, journals and reports Miscellaneous Total 2125.2220.0000 Subscriptions & Publicati 2125.2320.0000 Legal Services Expenses Searching titles, registering documents, filing documents and obtaining transcripts. These costs are offset by revenues (Sale of Service Agreements). Total 2125.2320.0000 Legal Services Expenses 2125.2340.0000 Seminars & Education Topical Seminar-City Solicitor, mandatory CLE (Legal Ed.) Topical Seminar-Legal Services Assistant Continuing Education course-Legal Services Assistant Total 2125.2340.0000 Seminars & Education 204 2,134 2,880 80 3,480 560 7,000 12,000 12,000 2,000 500 500 3,000 City of Pickering 2017 Draft Background Information 2125 Legal Services 2125.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2125.2370.0000 Insurance Premium 2125.2392.0000 Consulting & Professional Contract services -Provincial Offences Act (POA) enforcement General legal matters Total2125.2392.0000 Consulting & Professional 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General meetings Total2125.2394.0000 Recpt, Prom&Sp Ev, Gen 2125.2395.0000 Memberships General Law Society Memberships Total2125.2395.0000 Memberships 2125.5300.0000 Stationery & Office Suppl General office supplies Total2125.5300.0000 Stationery & Office Suppl Total Expenses Revenues 1413.0000.0000 SALE OF SERVICES-LEGAL Notarizing documents Total1413.0000.0000 SALE OF SERVICES-LEGAL 1416.0000.0000 Sale of Serv-Agreements Revenues from various legal services Revenue recovery from registering documents Totai1416.0000.0000 Sale of Serv-Agreements 1910.7048.2125 Frm Seaton Dev-Legal Funding for one position, including benefits-from Seaton App Fees (Law Clerk, Prop. Dev. Services) Total1910.7048.2125 Frm Seaton Dev-Legal 2125.9995.0000 Other Revenue (Disb Recov Chargebacks for registration and search fees paid by the City and billed back to the developers. Total2125.9995.0000 Other Revenue (Disb Recov 205 Run Date: 1/28/17 4:03PM 2017 Budget 3,400 3,400 50,000 10,000 60,000 500 500 3,500 3,500 1,200 1,200 737,222 (1 ,000) (1 ,000) (97,000) (5,000) (102,000) (101,121) (101,121) (8,000) (8,000) 2125 legal Services Total Revenues Net Expenses City of Pickering 2017 Draft Background Information 206 Run Date: 1/28/17 4:03 PM 2017 Budget (212,121) 525,101 2122 Clerks Office 2015 Actuals Expenditures Salaries & Wages 440,019 Overtime 417 Employer Contributions 129,042 Conferences 163 Travel 211 Cellular Phones 665 Telephones 2,723 Subscription & Publications 348 Seminars & Education 515 Insurance Premium 3,342 Recpt, Prom & Sp Events 140 Memberships 728 Stationery & Office Supplies 2,381 Total Expenditures 580,694 Revenues Sale of Services-Administration (75,030) Lie. & Per-Amusement (197,593) Licenses & Permits-Marriage (36,258) Total Revenues (308,881) Transfers from Reserves & R.F. Total Transfers 0 Net 271,813 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 384,594 405,325 371 2,000 116,737 117,859 1,828 2,750 568 600 631 1 '100 2,746 3,360 117 250 873 1,000 2,967 2,967 77 250 1,046 1,100 552 2,000 513,107 540,561 (70,591) (72,000) (163,522) (145,000) (33,976) (30,000) (268,089) (247,000) 0 0 245,018 293,561 207 Run Date: 1/28/17 3:56 PM li,:,',~B' ~' I ,~~~)~ INC./DEC. ' .... . ';': ~ .. 3,756 409,081 0.93% (1 ,500) 500 (75.00%) 4,840 122,699 4.11% 0 2,750 0.00% (100) 500 (16.67%) 0 1 '100 0.00% 374 3,734 11.13% 0 250 0.00% 0 1,000 0.00% (457) 2,510 (15.40%) 0 250 0.00% 0 1,100 0.00% 0 2,000 0.00% 6,913 I 547,474 1.28% 0 (72,000) 0.00% 0 (145,000) 0.00% 0 (30,000) 0.00% 0 (247,000) 0.00% 0 0 0.00% 6,913 ·. . ·. < 300,474<' .2;35%< 2122 Clerks Office Expenditures 2122.11 00.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total2122.1100.0000 Salaries & Wages 2122.1200.0000 Overtime To meet service level/workload commitments and Boards and Committees Total2122.1200.0000 Overtime 2122.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHn and employer provided benefits such as extended health and dental Total 2122.1400.0000 Employer Contributions 2122.1800.0000 Conferences AMCTO Conference -Deputy Clerk IIMC Conference -City Clerk Total2122.1800.0000 Conferences 2122.2110.0000 Travel Run Date: 1/28/17 4:03PM 2017 Budget 409,081 409,081 500 500 122,699 122,699 1,250 1,500 2,750 Misc. Travel 500 Total 2122.2110.0000 Travel 500 2122.2131.0000 Cellular Phones Annual Smartphone charges -City Clerk 1 '1 00 Total 2122.2131.0000 Cellular Phones 1,100 2122.2140.0000 Telephones Voice I Data 3,200 Internet 534 Total2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total2122.2220.0000 Subscriptions & Publicati 2122.2340.0000 Seminars & Education Education for Clerk's staff Total2122.2340.0000 Seminars & Education 2122.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2122.2370.0000 Insurance Premium 2122.2394.0000 Recpt, Prom, & Spec Event Refreshments for workshops and meetings. 208 3,734 250 250 1,000 1,000 2,510 2,510 250 City of Pickering 2017 Draft Background Information 2122 Clerks Office Total2122.2394.0000 Recpt, Prom, & Spec Event 2122.2395.0000 Memberships AMCTO -City Clerk and Coordinator of Records & Elections International Institute of Municipal Clerks-City Clerk Total2122.2395.0000 Memberships 2122.5300.0000 Stationery & Office Suppl General office supplies Transfer to 2220 Transfer to 2293. Total2122.5300.0000 Stationery & Office Suppl Total Expenses Revenues 1411.0001.0000 Commission & Certificat'n Commissioning and certifications Total1411.0001.0000 Commission & Certificat'n 1411.0003.0000 Burial Permits Burial permits Total1411.0003.0000 Burial Permits 1411.0004.0000 Clerks Other Revenue Marriage ceremonies, FOI requests, etc. Total1411.0004.0000 Clerks Other Revenue 1513.0000.0000 LIC.&PERMITS-LOTIERIES Issuance of licences for raffles, bingos, etc. Total1513.0000.0000 LIC.&PERMITS-LOTTERIES 1519.0000.0000 LIC.&PERMITS-MARRIAGE Issuance of marriage licences Total1519.0000.0000 LIC.&PERMITS-MARRIAGE Total Revenues Net Expenses 209 Run Date: 1/28/17 4:03 PM 2017 Budget 250 850 250 1 '100 3,000 (600) (400) 2,000 547,474 (31 ,000) (31 ,000) (16,000) (16,000) (25,000) (25,000) (145,000) (145,000) (30,000) (30,000) (247,000) 300,474 2191 Records Management & Elections 2015 Actuals Expenditures Salaries & Wages 88,287 Overtime 0 Employer Contributions 31,086 Travel 197 Postage 0 Seminars & Edu·cation 724 Insurance Premium 840 Outside Agency Serv 9,261 Software/Hardware Maintenance Cor 12,804 Rental Mise Equip 0 Stationery & Office Supplies 3,788 Total Expenditures 146,987 Revenues Total Revenues 0 Transfers from Reserves & R.F. Transfer from Reserve 0 Total Transfers 0 Net 146,987 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 72,993 76,000 2,169 5,000 21,283 17,441 146 200 0 7,500 539 1,000 847 847 6,760 12,000 19,325 21,765 25,135 27,911 4,253 10,000 153,450 179,664 0 0 0 (55,600) 0 (55,600) 153,450 124,064 210 Run Date: 1/28/17 3:56 PM l'i~ .. . .. ·· INC./DEC. %CHGE~·.· .. f.:' ' •'' . 2016 ' ; (5,889) 70,111 (7.75%) (4,500) 500 (90.00%) 4,931 22,372 28.27% 0 200 0.00% (7,500) 0 (100.00%) 0 1,000 0.00% 0 847 0.00% 60,000 72,000 500.00% 5,000 26,765 22.97% (27,911) 0 (100.00%) (9,800) 200 (98.00%) 14,331 193,995 7.98% 0 0 0.00% (4,400) (60,000) 7.91% (4,400) (60,000) 7.91% 9,931 ::· ·.'·. 133,995 .. 8.00% City of Pickering 2017 Draft Background Information 2191 Records Management & Electic:;ms Expenditures 2191.1100.0000 Salaries & Wages Base Salaries and Wages Total2191.1100.0000 Salaries & Wages 2191.1200.0000 Overtime To meet service level/workload commitments Total 2191.1200.0000 Overtime 2191.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2191.1400.0000 Employer Contributions 2191.2110.0000 Travel Run Date: 1/28/17 4:03PM 2017 Budget 70,111 70,111 500 500 22,372 22,372 Various Travel 200 Total2191.2110.0000 Travel 2191.2340.0000 Seminars & Education AMCTO Zone Meetings for Clerk, Deputy Clerk & Coordinator Records & Elections Total 2191.2340.0000 Seminars & Education 2191.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2191.2370.0000 Insurance Premium 2191.2399.0000 Outside Agency Services Maintain and update municipal voters list for Elections ($12,000 for 4 year contract $3,000 a year) Outside shredding services for all depts. (2 new locations) Outside shredding for special Clerks functions MTL-Microimage Technologies -scanning Consultant Ward Boundary Review Resolution # 179/16 (Funding from Election Contingency Reserve) Total2191.2399.0000 Outside Agency Services 2191.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Laserfiche (upgrading from 50 concurrent licences to unlimited number of licences) Total2191.2479.0000 Sfwr/Hdwr Maint Contracts 2191.5300.0000 Stationery & Office Suppl General office supplies. 211 200 1,000 1,000 847 847 3,000 4,500 . 1,500 3,000 60,000 72,000 26,765 26,765 200 City of Pickering 2011 Draft Background Information 2191 Records Management & Elections Total2191.5300.0000 Stationery & Office Suppl Total Expenses Revenues 1910.7012.2191 Frm Elec R-Records Mgmt Funding from Election Contingency Reserve Total1910.7012.2191 Frm Elec R-Records Mgmt Total Revenues Net Expenses 212 Run Date: 1/28/17 4:03PM 2017 Budget 200 193,995 (60,000) (60,000) (60,000) 133,995 2199 Print Shop/Mail Room 2015 Actuals Expenditures Salaries & Wages 96,651 Overtime 0 Employer Contributions 26,040 Postage 124,385 Freight, Express & Cartage 1,286 Telephones 778 Insurance Premium 2,769 Outside Agency Serv 32,913 Stationery & Office Supplies 1,103 Printing Supplies 173,480 Total Expenditures 459,405 Revenues Other Revenue (324) Total Revenues (324) Transfers from Reserves & R.F. Total Transfers 0 Net ,459,081 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 110,714 88,877 0 500 27,411 24,445 136,359 139,000 1,268 5,500 785 1,046 2,790 2,790 31,384 35,000 2,197 2,000 169,103 200,000 482,011 499,158 0 (200) 0 (200) 0 0 482,011 498,958 213 Run Date: 1/28/17 3:56PM INC./bEC. ' {~~:1':. n,t'· ..••.•. ~~~~f~'i 8,689 97,566 9.78% 0 500 0.00% 1,941 26,386 7.94% 4,500 143,500 3.24% (2,500) 3,000 (45.45%) 20 1,066 1.91% (496) 2,294 (17.78%) 0 35,000 0.00% (500) 1,500 (25.00%) 0 200,000 0.00% 11,654 510,812 2.33% 0 (200) 0.00% 0 (200) 0.00% ol 0 0.00% 11,654 ... •··.··•· 510,612 • 2;34%: City of Pickering 2017 Draft Background Information 2199 Print Shop/Mail Room Expenditures 2199.1100.0000 Salaries & Wages Base Salaries and Wages Medical accommodation-6 months Total2199.1100.0000 Salaries & Wages 2199.1200.0000 Overtime To meet service level/workload commitments Total 2199.1200.0000 Overtime 2199.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to medical accommodation - 6 months Total2199.1400.0000 Employer Contributions 2199.2121.0000 Postage Corporate wide postage co:>ts Total2199.2121.0000 Postage 2199.2122.0000 Freight,Express & Cartage Cost of Courier Services Total2199.2122.0000 Freight,Express & Cartage 2199.2140.0000 Telephones Voice I Data Internet Total 2199.2140.0000 Telephones 2199.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2199.2370.0000 Insurance Premium 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery-does not include other courier charges. Total2199.2399.0000 Outside Agency Services 2199.5300.0000 Stationery & Office Suppl Stationery Total2199.5300.0000 Stationery & Office Suppl 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment and envelopes for corporate-wide use. 214 Run Date: 1/28/17 4:03 PM 2017 Budget 89,196 8,370 97,566 500 500 25,036 1,350 26,386 143,500 143,500 3,000 3,000 914 152 1,066 2,294 2,294 35,000 35,000 1,500 1,500 200,000 2199 Print Shop/Mail Room City of Pickering 2017 Draft Background Information Total2199.5301.0000 Printing Supplies Total Expenses Revenues . 2199.9990.0000 Other Revenue Printing for outside agencies Total 2199.9990.0000 Other Revenue Total Revenues Net Expenses 215 Run Date: 1/28/17 4:03 PM 2017 Budget 200,000 510,812 (200) (200) {200) 510,612 2220 By-law 2015 Actuals Expenditures Salaries & Wages 605,633 Overtime 6,656 Employer Contributions 175,907 Uniforms 7,660 Travel 49B Cellular Phones B,3B1 Telephones 2,335 Subscription & Publications 736 Seminars & Education 4,456 Insurance Premium 5,245 Ins. Deductible 0 Memberships 676 Outside Agency Serv 7,993 Veh -Repairs & Maintenance 17,70B Software/Hardware Maintenance Cor 0 Stationery & Office Supplies 0 Forms 3,317 Gas, Oil Tires 17,944 Supplies & Tools 3,B09 Hardware Replacements 0 Parking -MOT 63,76B Total Expenditures 932,722 Revenues Lie. & Per-Business (164,735) Lie. & Per-Taxi (4B,BOB) Fines (745,B14) Other Mise Revenue (B,B09) Total Revenues (968,166) Transfers from Reserves & R.F. Total Transfers 0 Net (35,444) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 674,341 672,33B 1,956 7,320 193,554 197,463 B,745 7,000 99 300 4,574 5,760 2,355 2,637 442 BOO 3,967 5,000 5,57B 5,57B 0 2,000 B17 1,050 7,740 5,600 11 ,291 15,000 0 13,270 205 600 1,636 10,000 14,274 15,763 277 2,000 0 3,000 6B,719 60,000 1,000,570 1,032,479 (175,2BO) (165,000) (39,975) (45,000) (691,95B) (740,000) (9,301) (1,000) (916,514) (951,000) 0 0 84,056 81,479 216 Run Date: 1128117 3:56PM ;i;;' ·oraft.·'.'···., · .. · 1\%~;$~ INC./DEC. '' Budget 2017. . . ...... 3,399 675,737 0.51% 0 7,320 0.00% 5,694 203,157 2.BB% 0 7,000 0.00% 0 300 0.00% 0 5,760 0.00% 563 1 3,200 21.35% 0 BOO 0.00% 0 5,000 0.00% (B36) 4,742 (14.99%) 0 2,000 0.00% 0 1,050 0.00% (100) 5,500 (1.79%) 0 15,000 0.00% 0 13,270 0.00% 0 600 0.00% 0 10,000 0.00% 0 15,763 0.00% 0 2,000 0.00% (3,000) 0 (100.00%) 0 60,000 0.00% 5,720 1,038,199 0.55% 0 (165,000) 0.00% 0 (45,000) 0.00% 0 (740,000) 0.00% 0 (1,000) 0.00% 0 (951,000) 0.00% 0 0 0.00% 5,720 I , : 87,199: 7.02% 2220 By-law Expenditures 2220.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total2220.1100.0000 Salaries & Wages 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required Total2220.1200.0000 Overtime 2220.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2220.1400.0000 Employer Contributions 2220.1900.0000 Uniforms Run Date: 1/28/17 4:03 PM 2017 Budget 675,737 675,737 7,320 7,320 203,157 203,157 Uniforms 5,000 Vests 2,000 Total2220.1900.0000 Uniforms 2220.2110.0000 Travel Officers: Parking & Mileage Total 2220.2110.0000 Travel 2220.2131.0000 Cellular Phones Annual cell phone charges for staff, data plans for all staff to run new parking ticket application Total 2220.2131.0000 Cellular Phones 2220.2140.0000 Telephones 7,000 300 300 5,760 5,760 Voice I Data 2,743 Internet Total2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publicati Weather Network -Cost share between Operations Total2220.2220.0000 Subscriptions & Publicati 2220.2340.0000 Seminars & Education 457 3,200 800 800 MLEO Course 600 Miscellaneous Courses Training required under Workplace Violence Legislation Ontario Traffic Conference Total2220.2340.0000 Seminars & Education 2220.2370.0000 Insurance Premium 217 1,000 3,000 400 5,000 2220 By-law City of Pickering 2017 Draft Background Information Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2220.2370.0000 Insurance Premium 2220.237.1.0000 Insurance Deductible Insurance Deductible Total 2220.2371.0000 Insurance Deductible 2220.2395.0000 Memberships Four (4) memberships to Ontario Assoc. of Property Standards Officers and one certification. Municipal Law Enforcement Officers Association Membership AMCTO Membership OMMI Membership Total 2220.2395.0000 Memberships 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of Pickering Expense for those property owners charged under the Clean and Clear By-Law which is offset in Miscellaneous Revenue Internet-Based GPS/AVL Subscription for vehicles Total 2220.2399.0000 Outside Agency Services 2220.2457.0000 Vehicle-Repair & Maintena Servicing of vehicles Total 2220.2457.0000 Vehicle-Repair & Maintena 2220.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-Groupe Techna Software Maintenance -ldenticam -Printer Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts 2220.5300.0000 Stationery & Office Suppl General office supplies-Transfer from 2122 Total2220.5300.0000 Stationery & Office Suppl 2220.5302.0000 Forms Various related documents -purchase of parking tickets, taxicab plate forms and daybooks Total 2220.5302.0000 Forms 2220.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 14,870 litres@ $.91/litre Oil changes and tires 218 Run Date: 1/28/17 4:03PM 2017 Budget 4,742 4,742 2,000 2,000 600 350 100 1,050 1,000 1,000 3,500 5,500 15,000 15,000 12,500 770 13,270 600 600 10,000 10,000 13,532 2,231 2220 By-law City of Pickering 2017 Draft Background Information Total 2220.5900.0000 Gas, Oil, Tires Etc. 2220.5902.0000 Supplies & Tools Purchase of extraordinary items Total 2220.5902.0000 Supplies & Tools 2220.6000.0000 Parking-MOT Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal Total 2220.6000.0000 Parking -MOT Total Expenses Revenues 1512.0000.0000 LIC & PERMITS-BUSINESS Licence revenue from wrecking yards, signs, hawkers & peddlers, body rub parlours Licence revenue from Flea Market Total1512.0000.0000 LIC & PERMITS-BUSINESS 1514.0000.0000 LIC & PERMITS-TAXI Taxi Permits Total1514.0000.0000 LIC & PERMITS-TAXI 1520.0000.0000 FINES-PARKING/PROSECUT. Parking and other by-law fines from "Plate Denial" Program Total1520.0000.0000 FINES-PARKING/PROSECUT. 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law Total2220.9990.0000 OTHER REVENUE Total Revenues Net Expenses 219 Run Date: 1/2'8/17 4:03PM 2017 Budget 15,763 2,000 2,000 60,000 60,000 1,038,199 (61 ,000) (104,000) (165,000) (45,000) (45,000) (740,000) (740,000) (1 ,000) (1 ,000) (951,000) 87,199 2293 Animal Services 2015 Actuals Expenditures Salaries & Wages 279,512 Overtime 8,273 Employer Contributions 65,606 Uniforms 2,088 Travel 381 Cellular Phones 2,147 Telephones 15,870 Advertising 305 Subscription & Publications 39 Seminars & Education 1,258 Insurance Premium 2,763 Recpt, Prom & Sp Events 594 Memberships 437 Outside Agency Serv 27,500 Build Repairs & Mtce 11,294 Veh -Repairs & Maintenance 3,864 Software/Hardware Maintenance Cor 1,917 Building Rentals 13,178 Stationery & Office Supplies 565 Utilities-Hydro 5,815 Utilities -Oil 3,514 Gas, Oil Tires 5,502 Supplies & Tools 2,699 Shop Supplies 15,401 Livestock Killed 600 Total Expenditures 471,122 Revenues Fines (800) Licences (52,220) Adoptions (26,860) Impound Fees (6,470) Service Fees (6,081) Donations (270) Ont. Specific Grants (630) Total Revenues (93,331) Transfers from Reserves & R.F. Total Transfers 0 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 288,982 281,058 8,097 8,000 67,514 73,147 2,199 2,500 144 300 1,501 1,900 13,734 16,317 833 600 20 150 927 2,600 2,784 2,784 1' 111 1,000 434 400 22,150 27,450 11,422 14,874 2,553 2,800 1,949 2,000 13,507 15,002 775 1,000 7,622 6,398 2,208 6,500 5,967 6,500 6,510 5,000 8,014 9,700 3,131 2,000 474,088 489,980 (1,742) (2,000) (55,255) (60,000) (27, 140) (21,000) (6,450) (4,000) (3,696) (3,300) (627) 0 (3, 191) (2,000) (98,101) (92,300) 0 0 220 Run Date: 1/28/17 3:56 PM '1~'~' i ' ....... INC./DEC. j'> ~2~7t2 .. ,. ·•·······~······•• ··zo1l · .. ,·,•·· •:.... . >,······ .. ' '····'·'·· 1,616 282,674 0.57% 0 8,000 0.00% (5,418) 67,729 (7.41 %) 0 2,500 0.00% 0 300 0.00% 0 1,900 0.00% (4,820) 11,497 (29.54%) 200 800 33.33% 0 150 0.00% 0 2,600 0.00% (562) 2,222 (20.19%) 2,500 3,500 250.00% 0 400 0.00% 550 28,000 2.00% (864) 14,010 (5.81%) 0 2,800 0.00% 0 2,000 0.00% 372 15,374 2.48% 0 1,000 0.00% 2,750 9,148 42.98% 0 6,500 0.00% 0 6,500 0.00% 500 5,500 10.00% 0 9,700 0.00% 0 2,000 0.00% (3,176) 486,804 (0.65%) 0 (2,000) 0.00% 2,000 (58,000) (3.33%) (2,000) (23,000) 9.52% 0 (4,000) 0.00% 0 (3,300) 0.00% 0 0 0.00% 0 (2,000) 0.00% 0 (92,300) 0.00% 0 0 0.00% 2293 Animal Services Expenditures 2293.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total 2293.1100.0000 Salaries & Wages 2293.1200.0000 Overtime Overtime -Officer Call-ins, no part-time staff response Total2293.1200.0000 Overtime 2293.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2293.1400.0000 Employer Contributions 2293.1900.0000 Uniforms Uniforms to ensure officers are professionally outfitted for various job functions Uniforms for shelter staff Total 2293.1900.0000 Uniforms 2293.2110.0000 Travel Parking & Mileage Total 2293.2110.0000 Travel 2293.2131.0000 Cellular Phones Annual cellphone charges for staff and Smartphone charges for the Supervisor, Animal Services. Total 2293.2131.0000 Cellular Phones 2293.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 282,674 282,674 8,000 8,000 67,729 67,729 2,000 500 2,500 300 300 1,900 1,900 Voice I Data 11,192 Internet 305 Total2293.2140.0000 Telephones 11,497 2293.2210.0000 Advertising Advertising 600 Increase as a result of new branding guidelines to begin to replace items Total2293.2210.0000 Advertising 2293.2220.0000 Subscription & Publicati Animal Sheltering and National Animal Control Association Magazines Total 2293.2220.0000 Subscription & Publicati 2293.2340.0000 Seminars & Education AASAO Seminar fee (2 x $100) Bite Stick!OC Spray Training (2 x $200) Other Seminars/Workshops + MLEO I Training 222 200 800 150 150 200 400 2,000 City of Pickering 2017 Draft Background Information 2293 Animal Services Total2293.2340.0000 Seminars & Education 2293.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2293.2370.0000 Insurance Premium 2293.2394.0000 Recpt, Prom & Sp Events To promote Petapolooza and other special events Implementation of the Blue Paw Animal Licencing Incentive Program Total 2293.2394.0000 Recpt, Prom & Sp Events 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, Humane Society of United States OMMI Total2293.2395.0000 Memberships 2293.2399.0000 Outside Agency Services Emergency veterinary costs Miscellaneous services (injured wildlife) Disposal of dead animals (wild and domestic) removed from public areas and roads Internet-Based GPS/AVL Subscription for Animal Services vehicles Security for Animal Shelter Total2293.2399.0000 Outside Agency Services 2293.2435.0000 Building Repairs & Maint Cleaning-$21/hour x 8 hours/month Snow removal at Animal Shelter Waste removal Mat Rentals -$25 every 2 weeks General repairs Environmental Monitoring -water treatment and testing of well Janitorial City staff (Term employees) Total2293.2435.0000 Building Repairs & Maint 2293.2457.0000 Vehicle Repairs & Maint Servicing of vehicle Vehicle cleaning once a year ($300 per cleaning) Total2293.2457.0000 Vehicle Repairs & Maint 2293.2479.0000 Sfwr/Hdwr Maint Contracts 223 Run Date: 1/28/17 4:03 PM 2017 Budget 2,600 2,222 2,222 1,500 2,000 3,500 200 200 400 18,600 5,000 2,500 1,000 900 28,000 2,016 3,500 1,000 700 4,500 658 1,636 14,010 2,500 300 . 2,800 2293 Animal Services Maintenance-Animal Shelter City of Pickering 2017 Draft Background Information Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts 2293.2648.0000 Building Rentals Brougham -lease location ($1,131A1/mnth x 11 + $1,159.70) + HST Total 2293.2648.0000 Building Rentals 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books Transfer from 2122 Total 2293.5300.0000 Stationery & Office Supp 2293.5530.0000 Utilities-Hydro Brougham located facility-Budget based on 2016 projected actuals and rate increase in 2017. Total2293.5530.0000 Utilities-Hydro 2293.5540.0000 Utilities-Oil Estimated oil costs for the Brougham facility. Total 2293.5540.0000 Utilities -Oil 2293.5900.0000 Gas, Oil, Tires Fuel: Unleaded 5,987 litres@ $.91/litre Oil changes and tires Total 2293.5900.0000 Gas, Oil, Tires 2293.5902.0000 Supplies & Tools Purchase of license tags -increase to reflect 2016 costs Purchase of supplies as required. Cleaning supplies Total2293.5902.0000 Supplies & Tools 2293.5903.0000 Shop Supplies Run Date: 1/28/17 4:03 PM 2017 Budget 2,000 15,374 15,374 600 400 1,000 9,148 9,148 6,500 6,500 5,448 1,052 6,500 1,500 1,000 3,000 5,500 Animal feed 2,000 Medication 2,500 Microchips 1 ,400 Litter 800 Other 3,000 Total 2293.5903.0000 Shop Supplies 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293) Total2293.7181.0000 Livestock Killed 224 9,700 2,000 2,000 2293 Animal Services City of Pickering 2017 Draft Background Information Run Date: 1/28/17 4:03PM 2017 Budget Total Expenses 486,804 Revenues 1293.1516.0001 Dog Licences Dog Licences Total1293.1516.0001 Dog Licences 1293.1516.0002 Cat Licences Cat Licences Total1293.1516.0002 Cat Licences 1293.1516.0003 Other Licences Other Licences Total 1293.1516.0003 Other Licences 1293.1520.0000 FINES Fines Total1293.1520.0000 FINES 1293.1570.0001 Dog Adoptions Dog Adoptions Total1293.1570.0001 Dog Adoptions 1293.1570.0002 Cat Adoptions Cat Adoptions Total1293.1570.0002 Cat Adoptions 1293.1571.0000 IMPOUND FEES Impound Fees Total1293.1571.0000 IMPOUND FEES 1293.1572.0001 Owner Surrender Owner Surrender Fees-resident and non resident Total1293.1572.0001 Owner Surrender 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee Totiil1293.1572.0002 Dead Animal Pickup 1623.2293.0000 Ont Grant-Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals Total1623.2293.0000 Ont Grant-Animal Contro Total Revenues Net Expenses 225 (45,000) (45,000) (12,000) (12,000) (1 ,000) (1 ,000) (2,000) (2,000) (8,000) (8,000) (15,000) (15,000) (4,000) (4,000) (3,000) (3,000) (300) (300) (2,000) (2,000) (92,300) 394,504 -edt; oJ-· - P1CI<ER1NG N N en Authorized by: ·Administrative Assistant, Engineering Services I Capital Projects & Infrastructure (Chart No. 6a) Director's Office Employee Complement . 2 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT :) /1 .---·~ . .1! ,. / • :v // / I / !J. l/ lj U {h'{!oc.:;t;zi: Chief Administrative Officer The Corporation of the City of Pickering · Engineering Services Department Director, Engineering Services (1-NUFT) r- (1-NUFT) Receptionist/Clerk-Typist, (-Engineering Services Capital Projects & Infrastructure Employee Complement 1 Non-Union FT 0 Non-Union PT ·11 Union FT 0 Union PT 1 Union FT Term (1-UFT) l Water Resources & Development Services (Chart No. 6b) Water Resources & Development Services Employee Complement 4 Non-Union FT 0 Non-Union PT 9 Union FT 0 Union PT January 1, 2017 Employee Complement 7 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 21 Union Full-Time (UFT) 0 Union Part-Time (UPT) 1 Union Fui!-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Chart No.6 -·Cuff of- PJCKERJNG ~ Senior Coordinator, Capital ,..:._ Projects (1-UFT) Coordinator, Roads & Infrastructure I-Maintenance Contracts (1-UFT) Technician, Roadway Illumination & -.Traffic Signal Infrastructure (1-UFT) Student Labourer '--(1-UFTT) Authorized by: .. ·· ···;· //)'. ;/ /' .' ,·· ,../ /./ /. / ' r 1 /;/7 /~4 // .. I~ () t/,-.::.e>v r:..-&ct.-t Chief Administrative Officer The Corporation of the City of Pickering Engineering Services Department Capital Projects & Infrastructure Section Director, Engineering Services '' _ .. ,~ .. ' ~" ""'~ \-' 'I Manager, Capital Projects & Infrastructure 0 Union Part-Time (UPT) 1 Union Full-Time Term (UFTT) (1-NUFT) 0 Union Part-Time Term (UPTT) Senior Coordinator, Senior Coordinator, Landscape . - -Design & Asset & Parks Development Management (1-UFT). '-(1-UFT) ) Coordinator, Forestry 1- Technician, Construction Management -& Design · (1-UFT) (2-UFT) I I Coordinator, Transportation f.-I Engineering ._____ GIS Technician, Asset (1-UFT) Management (1-UFT) Coordinator, Traffic Operations 1- (1-UFT) ~ January 1, 2017 Chart No. 6 (a) -~6J-· PICKERING N N 00 Water Resources Engineer (1-NUFT) I Coordinator, Water Resources . (1-UFT) Authorized by: ·'.') I/} /) ( .. ~~<<~I rc/:? _,..,.;,/; !/ (__/ ~-·/"··'" ~l~>··~--J~.;..X-e.. .. -(· Chief Administrative Officer The Corporation of the City of Pickering Engineering Services Department Water Resources & Development Services Division Director, Engineering Services ~, Division Head, Water Resources & Development Services (1-NUFT) Employee Complement 4 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 9 Union Full-Time (UFT) o Union Part-Time (UPT) ~------~~~======~---------- 0 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Administrative Assistant, 1--1 Water Resources & Development Services (1-NUFT) ] Supervisor, Development Services Development Engineer (1-UFT) I 1- (1-NUFT) Senior Coordinator, Development Services (1-UFT) Coordinator, Development ,- Approvals · I I Inspector, Development Services (2-UFT) f----1 (3-UFT) Technician, Development Approvals January 1, 2017 (1-UFT) 1-- Chart No. 6 (b) Engineering Services Department 2015 Actuals Expenditures Salaries & Wages 1,912,282 Overtime 36,442 Employer Contributions 510,071 Uniforms 2,557 Travel 1,975 Cellular Phones 9,440 Telephones 9,871 Subscription & Publications 517 Seminars & Education 7,365 Insurance Premium 168,874 Ins. Deductible 16,688 Consulting & Professional 25,500 Recpt, Prom & Sp Events 94 Memberships 6,930 Photo, Mapping, Printing 3,860 Outside Agency Serv 447,744 Roads Repair & Mtce 11,257 Rpr Main. Maint Mater 24,073 Veh -Repairs & Maintenance 12,754 Mise Equip Repairs 509,028 Software/Hardware Maintenance Co1 4,41 1 Rental Mise Equip 2,833 Stationery & Office Supplies 4,531 Forms 0 Utilities -Hydro 782,307 Gas, Oil Tires 12,084 Supplies & Tools 224 Minor Furniture & Fixtures 0 System & Software Upgrades 0 Misc. Equipment 0 Other Minor Fixed Assets 180,414 Total Expenditures 4 704126 Revenues Sale of Serv-Dev Cntrl (435,325) Other Revenue (8,407) Other Mise Revenue (16,687) Cost Recoveries 0 Total Revenues (460,419) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 2,038,927 2,286,343 28,319 30,000 553,235 642,286 2,377 3,000 1,981 2,500 9,054 13,000 9,905 11 ,021 1,063 1,000 10,172 15,475 172,816 172,816 23,130 3,000 62,026 384,028 113 400 8,045 8,040 3,465 3,500 508,800 508,800 19,851 20,000 34,430 30,000 11 ,434 8,500 405,367 450,700 9,077 14,050 2,909 3,400 3,907 3,500 201 200 892,782 867,131 10,543 11,835 4,936 5,150 0 1,600 13,054 19,500 0 0 138,557 145,000 4 980 476 5 665 775 (1,215,469) (424,500) (1 ,714) (2,990) (124,514) (148,000) 0 0 (1 341 697) (575,490) 229 Run Date: 1/31/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 82,724 2,369,067 3.62% 1,000 31,000 3.33% 18,345 660,631 2.86% 500 3,500 16.67% 0 2,500 0.00% (700) 12,300 (5.38%) 2,313 13,334 20.99% 360 1,360 36.00% (780) 14,695 {5.04%) 4,984 177,800 2.88% 4,950 7,950 165.00% 324,848 708,876 84.59% 200 600 50.00% 1,350 9,390 16.79% 0 3,500 0.00% 10,000 518,800 1.97% (5,000) 15,000 (25.00%) 30,000 60,000 100.00% (1,000) 7,500 (1 1.76%) 60,000 510,700 13.31% 2,100 16,150 14.95% (1,000) 2,400 (29.41%) (200) 3,300 (5.71%) 400 600 200.00% 156,000 1,023,131 17.99% 0 11,835 0.00% 5,500 10,650 106.80% (1,600) 0 (100.00%) (19,500) 0 {100.00%) 1,800 1,800 0.00% 200,000 345,000 137.93% 877 594 6 543 369 16.49% (108,000) (532,500) 25.44% 2,990 0 (100.00%) 133,000 (15,000) (89.86%) (141 ,000) (141,000) 0.00% (113010) (688,500) 19.64% Engineering Services Department 2015 Actuals Transfers from Reserves & R.F. Transfer from Reserve (201,433) Trans. from Continuing Studies Res. (159,226) Transfer from Reserve Fund (83,387) Total Transfers (444 046) Net 3 799,661 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 0 (427,773) (7,428) (5,038) 0 (164,500) (7 428) (597 311) 3,631 351 4,492 974 230 Run Date: 1/31/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 51 (427,722) (0.01%) (149,848) (154,886) 2,974.35% (450,500) (615,000) 273.86% (600,297) (1!197 608) 100.50% 164,287 4,667 261 3.66% 2290 Engineering Services -Admin. 2015 Actuals Expenditures Salaries & Wages 1,052,394 Overtime 23,367 Employer Contributions 277,325 Uniforms 1,218 Travel 538 Cellular Phones 4,585 Telephones 5,447 Subscription & Publications 517 Seminars & Education 2,973 Insurance Premium 9,670 Ins. Deductible 0 Consulting & Professional 25,500 Recpt, Prom & Sp Events 94 Memberships 5,014 Photo, Mapping, Printing 3,860 Veh-Repairs & Maintenance 9,831 Mise Equip Repairs 0 Software/Hardware Maintenance Cor 1,277 Rental Mise Equip 2,833 Stationery & Office Supplies 2,652 Forms 0 Gas, Oil Tires 7,367 Supplies & Tools 134 System & Software Upgrades 0 Misc. Equipment 0 Total Expenditures 1,436,596 Revenues Other Revenue (8,407) Total Revenues {8,407) Transfers from Reserves & R.F. Transfer from Reserve (95,428) Trans. from Continuing Studies Res. (159,226) Transfer from Reserve Fund 0 Total Transfers (254,654) Net 1,173,535 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,154,332 1,260,385 24,223 19,000 301,632 345,701 346 1,500 825 1,000 4,557 6,200 5,589 5,970 520 750 5,917 6,725 13,900 13,900 0 2,000 6,993 75,990 113 200 4,851 4,480 3,465 3,500 6,538 6,000 0 200 5,505 9,6.50 2,909 3,400 2,432 2,700 201 200 5,181 6,408 290 150 11,601 18,000 0 0 1,561,920 1,794,009 (1 ,714) (2,990) {1,714) {2,990) 0 (97,041) (2,391) 0 0 (64,500) {2,391) (161,541) 1,557,815 1,629,478 234 Run Date: 1/28/17 3:56 PM 1::::: .·.. ·.:··: I ' i INC./DEC. :.,;. . l•i~1~~~ I (~~;;:{::: 28,414 1,288,799 2.25% 5,000 24,000 26.32% 5,693 351,394 1.65% 0 1,500 0.00% 0 1,000 0.00% 0 6,200 0.00% 1,497 7,467 25.08% 0 750 0.00% 1,745 8,470 25.95% (4,163) 9,737 (29.95%) 0 2,000 0.00% 314,554 390,544 413.94% 0 200 0.00% 830. 5,310 18.53% 0 3,500 0.00% (1,000) 5,000 (16.67%) 0 200 0.00% 0 9,650 0.00% (1,000) 2,400 (29.41%) (600) 2,100 (22.22%) 400 600 200.00% 0 6,408 0.00% 0 150 0.00% (18,000) 0 (100.00%) 1,800 1,800 0.00% 335,170 2,129,179 18.68% 2,990 0 (100.00%) 2,990 0 (100.00%) (2,181) (99,222) 2.25% (2,544) (2,544) 0.00% (250,500) (315,000) 388.37% (255,225) {416,766) 157.99% 82,935 1.,712,413 ..•. ·•· <5.09% City of Pickering 2017 Draft Background Information 2290 Engineering Services -Admin. Expenditures 2290.1100.0000 Salaries & Wages Base Salaries and Wages Decrease in hours (85 hrs) for one Student Labourer term position to reflect a 35 hrwork week Total 2290.1100.0000 Salaries & Wages 2290.1200.0000 Overtime Design and Construction Traffic and Engineering (Special Events and Data Collection) Streetlight Inspections Total 2290.1200.0000 Overtime 2290.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to decrease in hours (85 hrs) for one Student Labourer term position to reflect a 35 hr work week Total 2290.1400.0000 Employer Contributions 2290.1900.0000 Uniforms As per the Collective Agreement, Personal Protective Equipment Total2290.1900.0000 Uniforms 2290.2110.0000 Travel Parking & Mileage Total 2290.2110.0000 Travel 2290.2131.0000 Cellular Phones Smartphone and Tablet Charges-Director, Engineering Services Smartphone Charges: Manager, Capital Projects & Infrastructure, Senior Coordinator, Capital Projects, Coordinator, Roads & Infrastructure Maintenance Contracts, Coordinator, Forestry Management & Sr. Coordinator, Parks & Landscape Cell Phones Total 2290.2131.0000 Cellular Phones 2290.2140.0000 Telephones Run Date: 1/28/17 4:03 PM 2017 Budget 1,290,349 (1 ,550) 1,288,799 18,000 3,000 3,000 24,000 351,544 (150) 351,394 1,500 1,500 1,000 1,000 1,200 4,000 1,000 6,200 Voice I Data 6,400 Internet 1 ,067 Total2290.2140.0000 Telephones 7,467 2290.2220.0000 Subscriptions & Publicati 235 City of Pickering 2017 Draft Background Information 2290 Engineering Services -Admin. Run Date: 1/28/17 4:03PM Reference material, standards, regulations, AutoCAD publications, safety legislations, traffic & transportation publications Total 2290.2220.0000 Subscriptions & Publicati 2290.2340.0000 Seminars & Education Business Related Seminars & Workshops Ontario Traffic Council Workshops (Coord. Traffic Oper. & Coord. Transp. Eng) International Society of Arboriculture Ontario, Conference (Niagara Falls) -Coord, Forestry Management Ontario Good Roads Association -Managing Data for Municipal Assets (Mgr. Capital Projects & Infrastructure and Senior Coord. Design & Asset Management) Ontario Traffic Council -Traffic Impact Study Course -Coordinator, Transportation Engineering Pavement Design & Construction of Municipal Roadways (Technician, Construction & Design) Road Design: Intersections-Ontario Good Roads Association Course - Technician, Construction & Design Total 2290.2340.0000 Seminars & Education 2290.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes~ liability, automobile and property). Total 2290.2370.0000 Insurance Premium 2290.2371.0000 Insurance Deductible Insurance Deductible Total2290.2371.0000 Insurance Deductible 2290.2392.0000 Consulting & Professional Centralized Collision Reporting Program (shared services with Region of Durham) Annual Average Daily Traffic (AADT) Count Program Pre-Engineering -Soils Investigation, Surveys & Utility Locates for Capital Works Projects Integrated Transportation Master Plan (90% DC Funded) Asset Management Needs-Transfer from 2320 Bridge Deck Condition Survey-Transfer from 2320 Total2290.2392.0000 Consulting & Professional 2290.2392.0001 Consulting-Funded from Continuing Studies Res. Roads Needs Study Completion -P0#170015 Total 2290.2392.0001 Consulting -Funded from Continuing Studies Res. 236 2017 Budget 750 750 500 500 800 3,600 570 1,240 1,260 8,470 9,737 9,737 2,000 2,000 3,000 5,000 10,000 350,000 10,000 10,000 388,000 2,544 2,544 City of Pickering 2017 Draft Background Information 2290 Engineering Services -Admin. 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Miscellaneous Meetings I Functions I Promotional Events Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2290.2395.0000 Memberships Association of Professional Engineers of Ontario (2) -Director Eng Services, Coordinator, Transportation Engineering Ontario Association of Certified Engineering Technicians & Technologists-(6) Manager, Capital Projects & Infrastructure, Senior Coord., Capital Projects, Tech, Constr. & Design. (2), Coord. Traffic Operations, Coord. Roads & Infrastructure Contracts Municipal Engineers Association -Director, Eng Services Ontario Association of Landscape Architects -Senior Coordinator, Parks & Landscape Development Ontario Municipal Management Institute-Manager, Capital Projects & Infrastructure, Senior Coordinator, Capital Projects Association of Road Supervisors-Senior Coordinator, Capital Projects Canadian Association of Certified Planning Technicians (Technician, Constr. & Design) Crime Prevention Through Environmental Design Ontario Membership -Senior Coordinator, Landscape & Parks Development Institution of Transportation Engineers -Coord. Traffic Oper. Ontario Traffic Council (City Membership) International Society of Arboriculture -Coord, Forestry Management Society of Municipal Arborists -Coord, Forestry Management Professional Traffic Operations Engineer Application, Exam, Membership- Coordinator, Transportation Engineering Total 2290.2395.0000 Memberships 2290.2396.0000 Photo,Mapping,Printing Plotting (cartridges), colour printing, oversize scanning Total 2290.2396.0000 Photo,Mapping,Printing 2290.2457.0000 Vehicle-Repair & Maintena Repairs to Section's utility vehicles (6) Total2290.2457.0000 Vehicle-Repair & Maintena 2290.2478.0000 Misc.Equipment Repairs & Traffic counting classifier and portable speed message board. Total 2290.2478.0000 Misc.Equipment Repairs & 237 Run Date: 1/28/17 4:03PM 2017 Budget 200 200 500 1,440 120 700 250 190 200 50 300 600 350 125 485 5,310 3,500 3,500 5,000 5,000 200 200 City of Pickering 2017 Draft Background Information 2290 Engineering Services -Admin. 2290.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Traffic Engineering Software (TES) License Upgrade Maintenance -Adobe Acrobat Pro Upgrades (x3) Maintenance -Corel Desktop Publishing Upgrades (x4) Maintenance-Synchro Upgrade (x1) Maintenance -Auto Turn Upgrades (x2) Maintenance-HP DesignJet T71 00 Plotter Total2290.2479.0000 Sfwr/Hdwr Maint Contracts 2290.2678.0000 Mise Equipment Rentals Miscellaneous equipment rentals Vehicle for sidewalk inspections/streetlights inspections (Term employee) Total 2290.2678.0000 Mise Equipment Rentals 2290.5300.0000 Stationery & Office Suppl General office supplies Total2290.5300.0000 Stationery & Office Suppl 2290.5302.0000 Forms Miscellaneous forms and door knockers Total2290.5302.0000 Forms · 2290.5900.0000 Gas, Oil, Tires Etc. Fuel: 5,508 litres @ $.91/litre Oil changes and tires, vehicle washes Total 2290.5900.0000 Gas, Oil, Tires Etc. 2290.5902.0000 Supplies & Tools Various sundry items such as spray paint, small tools, traffic counter tubes, etc. Total 2290.5902.0000 Supplies & Tools 2290.5978.0000 Misc. Equipment Hand Held Speed Radar Gun & Accessories Total 2290.5978.0000 Misc. Equipment Total Expenses Revenues 1910.7048.2290 Trsf Seaton Dev R-MPE Funding for one position, including benefits-from Seaton App Fees (Technician, Design & Construction) Total1910.7048.2290 Trsf Seaton Dev R-MPE 1911.2290.0000 Trsf frm Res-MPE 238 Run Date: 1/28/17 4:03PM 2017 Budget 1,400 750 1,000 2,500 2,000 2,000 9,650 200 2,200 2,400 2,100 2,100 600 600 5,013 1,395 6,408 150 150 1,800 1,800 2,129,179 (99,222) (99,222) City of Pickering 2017 Draft Background Information 2290 Engineering Services -Admin. Cont. Studies Res. funding for Roads Needs Study Completion Total1911.2290.0000 Trsf frm Res-MPE 1920.2290.0000 Trsf frm RF-MPE Integrated Transportation Master Plan (ITMP) (90% DC Funded) Total1920.2290.0000 Trsf frm RF-MPE Total Revenues Net Expenses 239 Run Date: 1/28/17 4:03 PM 2017 Budget (2,544) (2,544) (315,000) (315,000) (416,766) 1,712,413 2230 Crossing Guards 2015 Actuals Expenditures Insurance Premium 2,514 Outside Agency Serv 447,744 Total Expenditures 450,258 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 450,258 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 2,833 2,833 508,800 508,800 511,633 511,633 0 0 0 0 511,633 511,633 240 Run Date: 1/28/17 3:56 PM )<~~1; i,·· 1: •.. ··.· ...• ,:,;,. __ INC./DEC. 1;;,:; .. · ...•. .. :;#~!!_:::· ':"2b~~ .?· (523) 2,310 (18.46%) 0 508,800 0.00% (523) 511,110 (0.10%) 0 0 0.00% 0 0 0.00% (523) · .•.. ·····< 511,110 :·; (0;10%) 2230 Crossing Guards Expenditures City of Pickering 2017 Draft Background Information 2230.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2230.2370.0000 Insurance Premium 2230.2399.0000 Outside Agency Services School Crossing Guard Program as per Tender T-8-2015 (Year 2 of 3) Total 2230.2399.0000 Outside Agency Services Total Expenses Total Revenues Net Expenses 241 Run Date: 1/28/17 4:03 PM 2017 Budget 2,310 2,310 508,800 508,800 511,110 0 511,110 City of Pickering 2017 Draft Current Budget 2613 Water Resources & Development Services 2015 2016 2016 Actuals YTD Approved Actuals Budget Expenditures Salaries & Wages 859,888 884,595 1,025,958 Overtime 13,075 4,096 11,000 Employer Contributions 232,746 251,603 296,585 Uniforms 1,339 2,031 1,500 Travel 1,437 1 '156 1,500 Cellular Phones 4,855 4,497 6,800 Telephones 4,424 4,316 5,051 Subscription & Publications 0 543 250 Seminars & Education 4,392 4,255 8,750 Insurance Premium 14,583 14,494 14,494 Ins. Deductible 0 0 1,000 Consulting & Professional 0 50,016 293,000 Recpt, Prom & Sp Events 0 0 200 Memberships 1,916 3,194 3,560 Roads Repair & Mtce 11,257 19,851 20,000 Veh -Repairs & Maintenance 2,923 4,896 2,500 Mise Equip Repairs 1,588 0 500 Software/Hardware Maintenance Cor 3,134 3,572 4,400 Stationery & Office Supplies 1,879 1,475 800 Gas, Oil Tires 4,717 5,362 5,427 Supplies & Tools 90 4,646 5,000 Minor Furniture & Fixtures 0 0 1,600 System & Software Upgrades 0 1,453 1,500 Total Expenditures 1,164,243 1,266,051 1,711,375 Revenues Sale of Serv-Dev Cntrl (435,325) (1 ,215,469) (424,500) Other Mise Revenue (16,687) (124,514) (148,000) Cost Recoveries 0 0 0 Total Revenues (452,012) (1 ,339,983) (572,500) Transfers from Reserves & R.F. Transfer from Reserve (106,005) 0 (330,732) Trans. from Continuing Studies Res. 0 0 0 Total Transfers (106,005) 0 (330,732) Net 606,226 (73,932) 808,143 242 Run Date: 1/28/17 3:56 PM li.!l·i·::····••··.-~irR~·· ······J.i_ INC./DEC. I :, .~~J;i-t·•·:i~· ·:•• k• .,•. k' .... 2016 ·• 54,310 1,080,268 5.29% (4,000) 7,000 (36.36%) 12,652 309,237 4.27% 500 2,000 33.33% 0 1,500 0.00% (700) 6,100 (10.29%) 816 5,867 16.16% 360 610 144.00% (2,525) 6,225 (28.86%) (6,378) 8,116 (44.00%) 0 1,000 0.00% 10,000 303,000 3.41% 200 400 100.00% 520 4,080 14.61% (5,000) 15,000 (25.00%) 0 2,500 0.00% 0 500 0.00% 2,100 6,500 47.73% 400 1,200 50.00% 0 5,427 0.00% 5,500 10,500 110.00% (1 ,600) 0 (100.00%) (1 ,500) 0 (100.00%) 65,655 1,777,030 3.84% (108,000) (532,500) 25.44% 133,000 (15,000) (89.86%) (141,000) (141 ,000) 0.00% (116,000) (688,500) 20.26% 62,232 (268,500) (18.82%) (147,000) (147,000) 0.00% (84,768) (415,500) 25.63% (135, 113) l'_c( • 673;030 •••• •·•·· (16.72%) City of Pickering 2017 Draft Background Information 2613 Water Resources & Development Services Expenditures 2613.1100.0000 Salaries & Wages Base Salaries and Wages Total 2613.1100.0000 Salaries & Wages 2613.12 00.0000 Overtime Development Review Various Inspection Water Resources Totai2613.1200.0000 Overtime 2613.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2613.1400.0000 Employer Contributions 2613.1900.0000 Uniforms As per the collective agreement -Personal protective equipment Total 2613.1900.0000 Uniforms 2613.211 0. 0000 Travel Mileage and Parking Total 2613.2110.0000 Travel 2613.2131.0000 Cellular Phones Run Date: 1/28/17 4:03PM 2017 Budget 1,080,268 1,080,268 2,000 4,000 1,000 7,000 309,237 309,237 2,000 2,000 1,500 1,500 Cell Phones - 3 600 Charges for 8 Smartphones-Div. Head, Water Res. & Dev. Serv., Supervisor. Dev. Services, Water Resources Engineer, Dev. Eng., Sr. Coord. Dev. Services and 3 Inspectors Total 2613.2131.0000 Cellular Phones 2613.2140.0000 Telephones 5,500 6,100 Voice I Data 5,029 Internet 838 Total2613.2140.0000 Telephones 2613.2220.0000 Subscriptions & Publicati Development Services-Cana Data Cost Index Total2613.2220.0000 Subscriptions & Publicati 2613.2340.0000 Seminars & Education General Education Assistance and Various Seminars and Workshops First Aid/CPR-C Recertification -(11 staff@ $50.00 each) 243 5,867 610 610 400 550 City of Pickering 2017 Draft Background Information 2613 Water Resources & Development Services Run Date: 1/28/17 4:03 PM Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and exam fee for Inspector, Coordinator, Development Approvals and Technician Development Approvals TRIECA 2017 Workshop for 2 Inspectors, Sr. Coord. Dev. Services, Water Res. Eng. & Coord. Water Res., Coord. Dev Approval Ontario Good Roads Association Municipal Legislation -Inspector Dev. Serv. Municipal Road Technologies-Inspector Dev. Serv. Municipal Class EA Course-Supervisor Dev. Serv. and Dev. Engineer Total2613.2340.0000 Seminars & Education 2613.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total2613.2370.0000 Insurance Premium 2613.2371.0000 Insurance Deductible Insurance Deductible Total2613.2371.0000 Insurance Deductible 2613.2392.0000 Consulting & Professional Amberlea Creek-Post Construction Monitoring Program -year 2 of 3 Total2613.2392.0000 Consulting & Professional 2613.2392.0001 Consulting-Funded from Continuing Studies Res. Claremont Drainage Plan (partially funded by Region of Durham) -yr 1 of 2 Total 2613.2392.0001 Consulting-Funded from Continuing Studies Res. 2613.2392.0002 Consulting -Funded from Developers/Land Owners Technical Peer Reviews for Development Applications Stormwater Facility Monitoring Program/Study Total 2613.2392.0002 Consulting-Funded from Developers/Land Owners 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR Miscellaneous Meetings/Functions/Promotional Events Total 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR 2613.2395.0000 Memberships Ontario Assn. of Certified Engineering Technicians & Technologists-7 staff Certified Inspector of Sediment & Erosion Control - 7 staff Association of Professional Engineers of Ontario, PEO-Div. Head, Water Res. & Dev. Ser., Supervisor, Dev. Ser., Dev. Eng., Water Resources Eng., Coord. Water Res. International Erosion Control Association -Sr. Coord. Dev. Serv. Municipal Engineers Association -Div. Head, Water Res. & Dev. Serv. 244 2017 Budget 750 1,600 1,250 275 1,400 6,225 8,116 8,116 1,000 1,000 15,000 15,000 197,000 197,000 30,000 61,000 91,000 400 400 1,700 810 1,250 200 120 City of Pickering 2017 Draft Background Information 2613 Water Resources & Development Services Total2613.2395.0000 Memberships 2613.2407.0000 Road Maintenance Curb Cuts, Newspaper Pads and Sidewalk Repairs Total 2613.2407.0000 Road Maintenance 2613.2457.0000 Vehicle-Repair & Maintena Repairs to four Division utility vehicles Total2613.2457.0000 Vehicle-Repair & Maintena 2613.2478.0000 Misc.Equipment Repairs & Repairs and annual maintenance to confined space equipment. Total2613.2478.0000 Misc.Equipment Repairs & 2613.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-PCSWMM Professional 2D License Annual Upgrade (x2) Maintenance -Visual Otthymo License Annual Upgrade Total2613.2479.0000 Sfwr/Hdwr Maint Contracts 2613.5300.0000 Stationery & Office Suppl Office supplies Total2613.5300.0000 Stationery & Office Suppl 2613.5900.0000 Gas, Oil, Tires Etc. Fuel-Unleaded 5,3991itres@ $.91/litre Oil changes tires, and vehicle washes Total 2613.5900.0000 Gas, Oil, Tires Etc. 2613.5902.0000 Supplies & Tools Confined space entry equipment & various sundry items (i.e. Gas Detectors, Stop/Slow Paddle) Total2613.5902.0000 Supplies & Tools Total Expenses Revenues 1429.0001.0001 Eng Design Review Fees Engineering Design Review fees Total1429.0001.0001 Eng Design Review Fees 1429.0001.0002 Dev Inspect Fees-Subdvsns Development Inspection fees for subdivisions Total1429.0001.0002 Dev Inspect Fees-Subdvsns 1429.0001.0003 Dev Inspect Fee-Site Plan Development Inspection fees for site plans 245 Run Date: 1/28/17 4:03 PM 2017 Budget 4,080 15,000 15,000 2,500 2,500 500 500 5,000 1,500 6,500 1,200 1,200 4,913 514 5,427 10,500 10,500 1,777,030 (175,000) (175,000) (175,000) (175,000) (100,000) City of Pickering 2017 Draft Background Information · 2613 Water Resources & Development Services Total1429.0001.0003 Dev Inspect Fee-Site Plan 1429.0001.0004 Development Inspect Fees-Monthly/Direct Billed Development Inspection fees for monthly and direct billed accounts Total1429.0001.0004 Development Inspect Fees-Monthly/Direct Billed 1429.0002.0000 Topsoi/Fill Permits Topsoil/Fill Permits Total1429.0002.0000 Topsoi/Fill Permits 1429.0003.0000 Mise/General Sale of Serv City's component of fees associated with Ministry of Environment & Climate Change Environmental Compliance Approval for storm sewer installation related to development, and residential lot grading fees Total1429.0003.0000 Mise/General Sale of Serv 1429.0004.0000 Pool Enclosure Permits Pool Enclosure Permits Total1429.0004.0000 Pool Enclosure Permits 1429.0005.0000 Municipal Consent Fees Revenue from Telecommunication and Utility Companies for Municipal Consent & Occupancy of Right of Ways Total1429.0005.0000 Municipal Consent Fees 1910.7021.2613 Frm Rate Stblz R-Dev Serv Funding for Claremont Drainage Plan -yr 1 of 2 Total1910.7021.2613 Frm Rate Stblz R-Dev Serv 1910.7048.2613 Trsf Seaton Dev R-Dev Srv Funding for one position, including benefits-from Seaton App Fees (Coordinator, Water Resources) · Total1910.7048.2613 Trsf Seaton Dev R-Dev Srv 1911.2613.0000 Trsf frm Res-Developmnt Cont. Studies Res. funding for Claremont Drainage Plan (yr 1 of 2) Total 1911.2613.0000 Trsffrm Res -Developmnt 2613.9965.0000 Cost Recoveries Technical Peer Reviews for Development Applications (Funded by Developers) Stormwater Facility Monitoring Program/Study (Funded by Developers) Funding from Region of Durham (Claremont Drainage Plan-yr 1 of 2) Total2613.9965.0000 Cost Recoveries 2613.9990.0000 Other Revenue Curb Cuts I Newspaper Pads I Sidewalk Repairs Total2613.9990.0000 Other Revenue 246 Run Date: 1/28/17 4:03PM 2017 Budget (100,000) (10,000) (1 0,000) (25,000) (25,000) (25,000) (25,000) (7,500) (7,500) (15,000) (15,000) (150,000) (150,000) (118,500) (118,500) (147,000) (147,000) (30,000) (61 ,000) (50,000) (141 ,000) (15,000) (15,000) City of Pickering 2011 Draft Background Information 2613 Water Resources & Development Services Total Revenues Net Expenses 247 Run Date: 1/28/17 4:03PM 2017 Budget (1, 104,000) 613,030 2323 Sidewalks 2015 Actuals Expenditures Insurance Premium 134,461 Ins. Deductible 16,688 Rpr Main. Maint Mater 24,073 Other Minor Fixed Assets 100,076 Total Expenditures 275,298 Revenues Total Revenues 0 Transfers from Reserves & R.F. Transfer from Reserve Fund (83,387) Total Transfers (83,387) Net 191,911 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 133,885 133,885 23,130 0 34,430 30,000 90,960 120,000 282,405 283,885 0 0 0 (100,000) 0 (100,000) 282,405 183,885 248 Run Date: 1/28/17 3:56PM I ; [)raft ' : ,. ' , ....... ,' •.. , INC./DEC. 1,· •••••••.••. %'·.e~GE••··· I• ••J;\ , ~o'1i. , 'I !ii.·\·2016 ,.{ 16,569 150,454 12.38% 4,950 4,950 0.00% 30,000 60,000 100.00% 200,000 320,000 166.67% 251,519 535,404 88.60% 0 0 0.00% (200,000) (300,000) 200.00% (200,000) (300,000) 200.00% 51,519 I , 235,404 •. • 28.02"/a . 2323 Sidewalks Expenditures City of Pickering 2017 Draft Background Information 2323.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2323.2370.0000 Insurance Premium 2323.2371.0000 Insurance Deductible Insurance Deductible Total2323.2371.0000 Insurance Deductible 2323.2408.0000 Sidewalk Repairs & Mainte Sidewalk repair materials (forms, expansion joint, concrete) Sidewalk Grinding (Contracted) Total2323.2408.0000 Sidewalk Repairs & Mainte 2323.5981.0000 Other Fixed Assets Sidewalk Installation -miscellaneous locations (TBD) Sidewalk Rehabilitation program (funded 100% from FGT) Total 2323.5981.0000 Other Fixed Assets Total Expenses Revenues 1920.2323.0000 Trsf frm RF-Sidewalks Federal Gas Tax Funding for sidewalk rehabilitation program. Total 1920.2323.0000 Trsf frm RF -Sidewalks Total Revenues Net Expenses 249 Run Date: 1/28/17 4:03 PM 2017 Budget 150,454 150,454 4,950 4,950 20,000 40,000 60,000 20,000 300,000 320,000 535,404 (300,000) (300,000) (300,000) 235,404 2325 Street Lights 2015 Actuals Expenditures Insurance Premium 7,646 Consulting & Professional 0 Outside Agency Serv 0 Mise Equip Repairs 507.440 Utilities -Hydro 782,307 other Minor Fixed Assets 80,338 Total Expenditures 1,377,731 Revenues Total Revenues 0 Transfers from Reserves & R.F. Transfer from Reserve 0 Trans. from Continuing Studies Res. c 0 Total Transfers 0 Net 1,377,731 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 7.704 7,704 5,017 15,038 0 0 405,367 450,000 892.782 867,131 47,597 25,000 1,358,467 1,364,873 0 0 0 0 (5,037) (5,038) (5,037) (5,038) 1,353,430 1,359,835 250 Run Date: 1/28/17 3:56 PM p~rt :·of.~t~~~l=_·:;:···• INC./DEC. i ' ·""".;; ,, .•..... I• ::j,-~Jf~-: • ; i•• !;' • 2()16 ·: (521) 7,183 (6.76%) 294 15,332 1.96% 10,000 10,000 0.00% 60,000 510,000 13.33% 156,000 1,023,131 17.99% 0 25,000 0.00% 225,773 1,590,646 16.54% 0 0 0.00% (60,000) (60,000) 0.00% (304) (5,342) 6.03% (60,304) (65,342) 1,196.98% 165,469 :.·. : • ·1,s2s;3o4 ··.·.·••·•··• 12~17% City of Pickering 2017 Draft Background Information 2325 Street lights Expenditures 2325.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2325.2370.0000 Insurance Premium 2325.2392.0000 Consulting & Professional General consulting for streetlighting needs Funded from Cont. Studies Res. for detail design of streetlight installations (Brock Rd. & Mowbray St., Taunton Rd. & William Jackson Drive) -P0#160826. · Total 2325.2392.0000 Consulting & Professional 2325.2399.0000 Outside Agency Services Ontario One call fees (legislated requirement) -Transfer from 2320 Total2325.2399.0000 Outside Agency Services 2325.2478.0000 Misc.Equipment Repairs & Monthly repairs on existing streetlights by contractor, including labour, vehicle, material costs for replacements and U/G cable repairs, street light locate requests and streetlight lens cleaning. Cracked concrete pole replacement program (20 poles per year). In 2016, the project was delayed due to pole supply and therefore, funds were unspent. The 2017 budget reflects two years worth of activity. Total 2325.2478.0000 Misc.Equipment Repairs & 2325.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total 2325.5530.0000 Utilities-Hydro 2325.5981.0000 Other Fixed Assets Streetlight installations -miscellaneous locations (TBD) Total 2325.5981.0000 Other Fixed Assets Total Expenses Revenues 1910.7021.2325 Trsf Rate Stblz R-Streetlights Rate Stabilization Reserve funding for cracked concrete pole replacement program. Total1910.7021.2325 Trsf Rate Stblz R-Streetlights 1911.2325.0000 Trsf frm Res-Streetlights 251 Run Date: 1/28/17 4:03 PM 2017 Budget 7,183 7,183 10,000 5,332 15,332 10,000 10,000 390,000 120,000 510,000 1 ,023,131 1,023,131 25,000 25,000 1,590,646 (60,000) (60,000) 2325 Street lights City of Pickering 2017 Draft Background Information Cont. Studies Res. funding for detail design of streetlight installations (Brock Rd. & Mowbray St., Taunton Rd. & William Jackson Drive). Total1911.2325.0000 Trsffrm Res-Streetlights Total Revenues Net Expenses 252 Run Date: 1/28/17 4:03 PM 2017 Budget (5,342) (5,342) (65,342) 1,525,304 -CdJ;of- PJCKERJNG. I The Corporation of the City of Pickering Finance Department Chief Administrative Officer Director, Finance & Treasurer (1-NUFT) Employee Complement 12 Non-Union Full-Time (NUFT) 0 · Non-Union Part-Time (NUPT) 14 Union Full-Time (UFT) Administrative Assistant, .J Finance (1-NUFT) I l Supervisor, Taxation (1-NUFT) Manager, Budgets Sr. Financial Analyst (1-NUFT) Manager, Accounting Services (1-NUFT) Manager, Supply & Services (1-NUFT) & Internal Audit C~inator, Taxation (11 Services w 1-H (1-Unfundedl Tax Cl.erk 1· }- (2-UFT) Tax Clerk II }-· . (1-UFT) Authorized by: Tax Analyst (1-UFT) ·.) ., / .. , /... // ~. /1: 1'//' / -/J /' c) ( /Zb-~-.:'ff~F· Chief Administrative Officer (1-NUFT) Sr. Financial Analyst, Capital & Debt Mgmt. I r (1-NUFT) SuperVisor, Accounting Services H Sr. Accounting Analyst, Internal Audit (1-NUFT) '--I Accounting Clerk I f- (1-UFT) [ l Accounting Clerk li (1-UFT)}...J January 1, 2017. (1-NUFT) Accounts Payable Clerk (3-UFT) Accounting/Special Projects Support Clerk (1-UFT) I Supervisor, Payroll (1-NUFT) I Payroll Administrator (1-UFT) .._ Supervisor, Supply & Services (1-NUFT) I Buyer I (2-UFT)j Chart No.7 Finance Department 2015 Actuals Expenditures Salaries & Wages 2,068,366 Overtime 9,598 Employer Contributions 540,861 Conferences 2,630 Uniforms 0 Travel 2,366 Cellular Phones 1,125 Telephones 10,895 Data Processing Services 141,728 Subscription & Publications 3,930 Seminars & Education 10,400 Purch Prnting/Broch/News Ltr 27,844 Insurance Premiurn 19,927 Consulting & Professional 160,606 Recpt, Prom & Sp Events 1,727 Memberships 10,457 Outside Agency Serv 20,991 Mise Equip Repairs 1,883 Software/Hardware Maintenance Cor 47,029 Financial Service Charges 162,706 Stationery & Office Supplies 10,863 Forms 3,041 System & Software Upgrades 4,579 Total Expenditures 3 263 552 Revenues Tax Certificates & Other Fees {25M79) Interest on Investments {404,957) Penalties & Interest on Taxes (2,334,925) Other Mise Revenue (72,807) Total Revenues (3,071~368) Transfers from Reserves & R.F. Transfer from Reserve 0 Trans. from Continuing Studies Res. (14,736) Transfer from Reserve Fund 0 Total Transfers (14 736) Net 177,448 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 2,036,653 2,103,537 5,534 20,250 543,248 571,614 4,543 6,570 147 0 2,384 3,100 588 700 10,990 11,890 137,425 149,500 3,862 3,500 5,625 19,750 14,488 25,000 20,378 20,378 284,314 468,641 1,585 2,000 13,186 17,060 13,710 14,300 2,096 2,300 95,914 113,350 151,745 162,500 12,187 13,000 1,170 1,500 27,602 40,500 3 389 374 3 770 940 (308,779) (284,000) (339,814) (320,000) {2,373,829) (2,275,000) {70,694) (55,000) (3,093,11 6) (2,934,000) 0 (214,000) (8,141} (8,141) 0 (171,500) (8,141) (393,641) 288,117 443,299 254 Run Data: 1/31117 3:25PM Draft lnc.IDec. Budget % CHGE. 2017 2016 118,372 2,221,909 5.63% (4,000) 16,250 (19.75%) 35,162 606,776 6.15% 630 7,100 8.07% 0 0 0.00% (225) 2,875 (7.26%) 0 700 0.00% 3,045 14,935 25.61% 0 149,500 000% 0 3,500 0.00% (1 ,850) 17,900 (9.37%) (3,000) 22,000 (12.00%) (2,773) 17,605 (13.61%) 40,420 509,061 8.62% 0 2,000 0.00% 0 17,060 0 00% 0 14,300 0.00% 0 2,300 0.00% 2,600 115,950 2.29% 0 162,500 0.00% (1,000) 12,000 {7.69%) 0 1,500 0.00% (27,900) 12,600 {68.89%) 159 381 3 930 321 4.23% {10,000) (294,000) 3.52% 0 (320,000) 0.00% (40,000) (2,315,000) 1.76% 0 (55,000) 0.00% (60,000) (2,984,000) 1.70% 166,000 (49,000} (77.10%) (105.420) (1 13,561) 1,294.93% (72,100) (243,600) 42.04% (12,620) (406161) 3.18% 96 861 540160 21.85% 2127 Finance 2015 Actuals Expenditures Salaries & Wages 1,782,581 Overtime 9,598 Employer Contributions 488,966 Conferences 2,233 Travel 1,926 Cellular Phones 1 '125 Telephones 9,338 Data Processing Services 141,728 Subscription & Publications 3,930 Seminars & Education 9,412 Purch Prnting/Broch/News Ltr 27,844 Insurance Premium 17,636 Consulting & Professional 160,606 Recpt, Prom & Sp Events 1,584 Memberships 9,618 Outside Agency Serv 19,634 Mise Equip Repairs 1,883 Software/Hardware Maintenance Cor 47,029 Financial Service Charges 162,706 Stationery & Office Supplies 9,788 Forms 3,041 System & Software Upgrades 4,579 Total Expenditures 2,916,785 Revenues Tax Certificates & Other Fees (258,679) Interest on Investments (404,957) Penalties & Interest on Taxes (2,334,925) Other Mise Revenue (72,807) Total Revenues (3,071 ,368) Transfers from Reserves & R.F. Transfer from Reserve 0 Trans. from Continuing Studies Res. (14,736) Transfer from Reserve Fund 0 Total Transfers (14,736) Net (169,319) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 1,723,882 1,790,308 5,534 19,750 482,561 499,185 3,437 4,970 1,778 2,400 588 700 9,420 10,049 137,425 149,500 3,862 3,500 5,074 17,350 14,488 25,000 18,070 18,070 284,314 468,641 1,247 1,600 11,656 14,645 12,342 13,000 2,096 2,300 95,914 113,350 151,745 162,500 11,877 12,200 1 '170 1,500 27,602 40,500 3,006,082 3,371,018 (308,779) (284,000) (339,814) (320,000) (2,373,829) (2,275,000) (70,694) (55,000) (3,093, 116) (2,934,000) 0 (214,000) (8, 141) (8, 141) 0 (171 ,500) (8,141) (393,641) (95,175) 43,377 258 Run Date: 1/28/17 3:56 PM ~' ~~~cf;i /:: 0 .L. · .. ··· INC./DEC. •• •::·· '2016 ••··.·. I 116,920 1,907,228 6.53% (4,000) 15,750 (20.25%) 33,361 532,546 6.68% 530 5,500 10.66% (225) 2,175 (9.38%) ol 700 0.00% 2,752 12,801 27.39% 0 149,500 0.00% 0 3,500 0.00% (2,250) 15,100 (12.97%) (3,000) 22,000 (12.00%) (2,314) 15,756 (12.81%) 40,420 1 509,061 8.62% 0 1,600 0.00% 0 14,645 0.00% 0 13,000 0.00% 0 2,300 0.00% 2,600 115,950 2.29% 0 162,500 0.00% (1,000) 11,200 (8.20%) 0 1,500 0.00% (27,900) 12,600 (68.89%) 155,894 3,526,912 4.62% (10,000) (294,000) 3.52% 0 (320,000) 0.00% (40,000) (2,315,000) 1.76% 0 (55,000) 0.00% (50,000) (2,984,000) 1.70% 165,000 (49,000) (77.10%) (1 05,420) (113,561) 1,294.93% (72,100) (243,600) 42.04% (12,520) (406,161) 3.18% 93,374 ,· 136,751 '.·· ' 215~26%.· City of Pickering 2017 Draft Background Information 2127 Finance Run Date: 1/31/17 1:52PM Expenditures 2127.1100.0000 Salaries & Wages Base Salaries and Wages Conversion from temporary to permanent position -workplace accomodation New Assessment Appeal Officer contract position (24 mths). Position funded from anticipated cost savings from a reduction in assessment/taxation revenue losses. Total2127.1100.0000 Salaries & Wages 2127.1200.0000 Overtime Year End Processing Payroll Budgets Tax Due Dates Total2127.1200.0000 Overtime 2127.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to workplace accommodation Benefits related to new Assessment Appeal Officer contract position (24 mths). Position funded from anticipated cost savings from a reduction in assessment/taxation revenue losses. Total2127.1400.0000 Employer Contributions 2127.1800.0000 Conferences Municipal Finance Officers' Association -Treasurer Property Tax Conference (Spring & Fall)-Assessors & Compliance (Supervisor & Tax Analyst) CityWide User Group Conference -Registration and accommodation for two nights (Manager, Budgets & Internal Audit and Senior Financial Analyst) Total 2127.1800.0000 Conferences 2127.2110.0000 Travel Staff: Parking & Mileage Mileage-CityWide User Group Conference London, ON (450 km rtn. -Mgr, Budgets & Internal Audit and Senior Financial Analyst) Totai2127.2110.0000 Travel 2127.2131.0000 Cellular Phones Annual Smartphone Charges -Division Head, Finance & Treasurer Total 2127.2131.0000 Cellular Phones 259 2017 Budget 1,779,728 57,500 70,000 1,907,228 4,000 2,750 4,750 4,250 15,750 508,975 18,050 5,521 532,546 1,500 2,500 1,500 5,500 1,900 275 2,175 700 700 2127 Finance 2127.2140.0000 Telephones City of Pickering 2017 Draft Background Information Run Date: 1/28/17 4:03 PM 2017 Budget Voice I Data 10,972 Internet Total 2127.2140.0000 Telephones 2127.2191.0000 Data Processing Services Processing of City's payroll. Increase due to implementation of electronic pay stubs and T 4s Total 2127.2191.0000 Data Processing Services 2127.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Internal Audit Reference Materials Total2127.2220.0000 Subscriptions & Publicati 2127.2340.0000 Seminars & Education Public Sector Acting Board (PSAB) -Accounting staff Accounting, Finance and Payroll PD courses-Accounting & Payroll staff Property Tax Courses-Tax staff Insurance, risk mgmt. and internal audit courses-Mgr, Budgets & lA and Director, Finance & Treasurer PD courses -Senior Financial Analyst Capital & Debt Management Tangible Capital Assets Mgmt. courses-Finance staff CPA Courses-Accounting/Tax staff (3) CGA Transition Courses-Accounting/Tax staff (2) CPA Public Sector Financial Reporting & Accounting Course-Finance staff Total2127.2340.0000 Seminars & Education 2127.2365.0000 Purchased Printing Printing costs for tax bills. Total 2127.2365.0000 Purchased Printing 2127.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2127.2370.0000 Insurance Premium 2127.2392.0000 Consulting & Professional FMW budget software custom reports and enhancements & Vailtech accounting system Audit & Professional Services (City, Library & PSAB) 260 1,829 12,801 149,500 149,500 3,000 500 3,500 1,000 1,500 1,600 1,500 500 500 4,000 3,500 1,000 15,100 22,000 22,000 15,756 15,756 5,000 85,000 City of Pickering 2017 Draft Background Information 2127 Finance Run Date: 1/28/17 4:03 PM Property tax base strategic analysis and defence of appeals. Additional funds required to wrap up outstanding property tax assessment files. Funded from Assessment Appeal Reserve Municipal BMA Study Property tax legislation changes, capping & vacancy issues, preparation & review of tax rates and various property tax issues Commercial & industrial vacancy verification and appeals-Funded from Assessment Appeal Reserve 2017 Development Charge Background Study. City has to update its development charges due to the fact it will expire on December 31, 2018. The process involves the use of external consulting resources to develop the five year capital growth plan. Asset Management Planning (AMP) (Year 2 of 2)-Funded from FGT. This project will consist of completion of Roadmap process, 2017 AMP Report to include full risk assessment, life cycle intervention models, deterioration curves, optimised budget development and a defined level of service framework. Consulting services for OPG reassessment values-PO #160428, -Funded from Cont. Studies Res. Consulting services for tax appeal roll numbers, assessment analytics and rural roads area tax rates-PO #s 160103, 160458, 160456, 160457 & 160741- Funded from Cont. Studies Res. Development of system requirements and RFP specifications for New Financial System as per Council report FIN 27-15 -PO# 160689 -Funded from Cont. Studies Res. Development of E-Billing Option for the mailing of property tax bills Consulting services to assist in the reconciliation of AMP data to CityWide Tangible Assets Data -Funded from FGT. Consulting services to support TXM system Total2127.2392.0000 Consulting & Professional 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt., & Promo. Total2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2127.2395.0000 Memberships Chartered Public Accountants of Ont. -Corporate (1 0 staff) Ont. Mun. Tax & Rev. Assoc.-Tax Supervisor & Tax Analyst Assoc. of Mun. Managers, Clerks & Treasurers-Acct. Mgr., Senior Fin. Analyst, & Taxation Supervisor 261 2017 Budget 15,000 5,500 12,500 7,500 125,000 100,000 43,445 13,589 56,527 20,000 10,000 10,000 509,061 1,600 1,600 10,100 500 1,265 City of Pickering 2017 Draft Background Information 2127 Finance Municipal Financial Officers Assoc. -Corporate (8 staff) Canadian Payroll Assoc.-Payroll Supervisor, Payroll Admin. and Mgr., Accounting Services Insurance and Internal Audit Associations-Mgr, Budgets & lA and Division Head, Corporate Services & Treasurer Total2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services Armoured car services for daily pick-up of bank deposits (Civic Complex & Recreation Complex). Total2127.2399.0000 Outside Agency Services 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator Service contract for cash handling machines Total 2127.2478.0000 Equipment Repairs & Maint 2127.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Vailtech -Financials Maintenance-FMW Web Budget Software & Salary Planning Module Contract -Reamined -Assessment Data Conversion Contract-MPAC-Property Information Maintenance-CityWide Tangible Assets Maintenance-TXM system maintenance fees for tax system Maintenance -AlP Scanners Software Maintenance-CityWide CPA Maintenance-CityWide GIS Viewer Total2127.2479.0000 Sfwr/Hdwr Maint Contracts 2127.5300.0000 Stationery & Office Suppl General office supplies Budget document supplies Total2127.5300.0000 Stationery & Office Suppl · 2127.5302.0000 Forms Cash Receipt Forms Total2127.5302.0000 Forms 2127.5974.0000 System & Software Upgrade Purchase of Risk, Incidents, Safety & Claims (RISC) Software-Funded from Insurance Reserve CityWide CPA modules-Funded from FGT 262 Run Date: 1/28/17 4:03PM 2017 Budget 1,680 450 650 14,645 13,000 13,000 800 1,500 2,300 26,050 13,500 700 350 7,150 55,000 4,500 6,600 2,100 115,950 10,200 1,000 11,200 1,500 1,500 4,000 8,600 City of Pickering 2017 Draft Background Information 2127 Finance Total2127.5974.0000 System & Software Upgrade 2819.0000.0000 FINANCIAL SERVICE CHARGES Property Tax Processing (Royal Bank) Debit & credit card charges (All banks) Electronic Funds Transfer (EFT) charges for pre-authorized payment plans and direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other Parking tickets electronic payment Total2819.0000.0000 FINANCIAL SERVICE CHARGES Total Expenses Revenues 1412.0001.0001 Regular Tax Certificates Tax Certificates Total1412.0001.0001 Regular Tax Certificates 1412.0001.0002 Rush Tax Certificates Tax certificates (24 hr. turnaround) Total 1412.0001.0002 Rush-Tax Certificates 1412.0002.0000 Dup Tax Rcpt!Biii/Stmt Duplicate tax receipts/reprint of tax bills/statement of accounts Total1412.0002.0000 Dup Tax Rcpt/Biii/Stmt 1412.0003.0000 Returned Pymt!Chq Fee Electronic payment correction Total1412.0003.0000 Returned Pymt/Chq Fee 1412.0004.0000 Change in Ownership Fee Ownership change fee Total1412.0004.0000 Change in Ownership Fee 1412.0005.0000 Mortgage Co. Fee Tax billing for mortgage companies Total1412.0005.0000 Mortgage Co. Fee 1412.0006.0000 Other Fees (Water,POA,etc Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of costs for tax collection and tax registration letters, roll# set-up fees, registration of farm debt notices, etc.) Total1412.0006.0000 Other Fees (Water,POA,etc 1412.0007.0000 Arrears Notice Fee 263 Run Date: 1/28/17 4:03 PM 2017 Budget 12,600 13,100 119,600 17,200 100 12,500 162,500 3,526,912 (38,000) (38,000) (21 ,000) (21 ,000) (5,000) (5,000) (12,000) (12,000) (55,000) (55,000) (85,000) (85,000) (8,000) (8,000) City of Pickering 2017 Draft Background Information 2127 Finance Run Date: 1/28/17 4:03 PM Property tax arrears reminder notices fees Total1412.0007.0000 Arrears Notice Fee 1550.0000.0000 INCOME-INVEST. (EXT.) Investment income is based on 2016 estimated actuals. Total1550.0000.0000 INCOME -INVEST. (EXT.) 1560.0000.0000 PEN. & INTEREST-TAXES The City Charges 15% per annum for unpaid property taxes Total1560.0000.0000 PEN. & INTEREST-TAXES 1910.7011.2127 Frm Assmt Appeals-Finance General assessment appeals Vacancy verification & appeals Total1910.7011.2127 Frm Assmt Appeals-Finance 1910.7020.2127 Trsf Self Ins-Finance Purchase of Risk, Incidents, Safety & Claims (RISC) Software-Insurance Reserve Total1910.7020.2127 Trsf Self Ins-Finance 1910.7049.2127 TrsfFin Sys R-Finance Funding for Development of E-Billing Option for the mailing of property tax bills Total1910.7049.2127 Trsf Fin Sys R-Finance 1911.2127.0000 Trsffrm Res-Finance Cont. Studies Res. funding for consulting services for OPG reassessment value. Cont. Studies Res. funding for consulting services for tax appeal roll numbers, assessment analytics and rural roads area tax rates. Cont. Studies Res. for development of system requirements and RFP specifications for New Financial System as per Council report FIN 27-15 Total1911.2127.0000 Trsffrm Res-Finance 1920.2127.0000 Trsffrm RF-Finance Federal Gas Tax Funding for Asset Management Planning (AMP) (Year 2 of 2). Federal Gas Tax Funding for CityWide GIS Viewer & Capital Planning and Analysis CPA) modules-PO# 160247 City has to update its Development Charges By-law due to the fact it will expire on December 31, 2018. The process involves City staff from many departments and requires consulting resources to complete. Federal Gas Tax funding for consulting services to assist in the reconciliation of AMP data to CityWide Tangible Assets Data Total1920.2127.0000 Trsffrm RF-Finance 2127.9990.0000 Other Revenue 264 2017 Budget (70,000) (70,000) (320,000) (320,000) (2,315,000) (2,315,000) (15,000) (10,000) (25,000) (4,000) (4,000) (20,000) (20,000) (43,445) (13,589) (56,527) (113,561) (100,000) (8,600) (125,000) (10,000) (243,600) 2127 Finance City of Pickering 2017 Draft Background Information Internal management fee for investment portfolio Total2127.9990.0000 Other Revenue Total Revenues Net Expenses 265 Run Date: 1/28/17 4:03PM 2017 Budget (55,000) (55,000) (3,390, 161) 136,751 2133 Supply & Services 2015 Actuals Expenditures Salaries & Wages 285,785 Overtime 0 Employer Contributions 51,895 Conferences 397 Uniforms 0 Travel 440 Telephones 1,557 Seminars & Education 988 Insurance Premium 2,291 Recpt, Prom & Sp Events 143 Memberships 839 Outside Agency Serv 1,357 Stationery & Office Supplies 1,075 Total Expenditures 346,767 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 346,767 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 312,771 313,229 0 500 60,687 72,429 1,106 1,600 147 0 606 700 1,570 1,841 551 2,400 2,308 2,308 338 400 1,530 2,415 1,368 1,300 310 800 383,292 399,922 0 0 0 'o 383,292 399,922 266 Run Date: 1/28/17 3:56PM Draft' ' ,,~~· INC./DEC. Budget : ':!:.) ci~~l~ ··· . ' 2017 ,,' '\ ,, 1,452 314,681 0.46% 0 500 0.00% 1,801 74,230 2.49% 0 1,600 0.00% 0 0 0.00% 0 700 0.00% 293 2,134 15.92% 400 2,800 16.67% (459) 1,849 (19.89%) 0 400 0.00% 0 2,415 0.00% 0 1,300 0.00% 0 800 0.00% 3,487 403,409 0.87% ol 0 0.00% 0 0 0.00% 3,487 ,, ' ',.,.',,' 403,409 j 0.87% 2133 Supply & Services Expenditures 2133.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total2133.1100.0000 Salaries & Wages 2133.1200.0000 Overtime To meet service level/workload commitments Total 2133.1200.0000 Overtime 2133.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, Er; EHT) and employer provided benefits such as extended health and dental Total 2133.1400.0000 Employer Contributions 2133.1800.0000 Conferences Ontario Public Buyers Assoc. Total2133.1800.0000 Conferences 2133.2110.0000 Travel Parking & mileage Total 2133.2110.0000 Travel 2133.2140.0000 Telephones Run Date: 1/28/17 4:03 PM 2017 Budget 314,681 314,681 500 500 74,230 74,230 1,600 1,600 700 700 Voice I Data 1 ,829 Internet 305 Total2133.2140.0000 Telephones 2133.2340.0000 Seminars & Education PMAC, Pro-Dev Program, Credit Seminar-Buyer PMAC, Pro-Dev Program -Supervisor, Supply & Services Ontario Public Buyers Association (OPBA) Seminars -Buyer LAS Energy Workshop, Supervisor, Supply & Services Total2133.2340.0000 Seminars & Education 2133.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2133.2370.0000 Insurance Premium 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 2133.2395.0000 Memberships Manager-Purchasing Management Association of Canada (PMAC) Manager-Ontario Public Buyers Association (OPBA) 267 2,134 900 900 600 400 2,800 1,849 1,849 400 400 465 220 City of Pickering 2017 Draft Background Information 2133 Supply & Services Manager-Ontario Municipal Management Institute (OMMI) Manager-Canadian Public Procurement Council (CPPC) Supervisor-Ontario Municipal Management Institute (OMMI) Supervisor-Ontario Public Buyers Association (OPBA) Buyer-Purchasing Management Association of Canada (PMAC) Buyers -Ontario Public Buyers Association (OPBA) Total2133.2395.0000 Memberships 2133.2399.0000 Outside Agency Services Access Copyright fee -add digital copies Total 2133.2399.0000 Outside Agency Services 2133.5300.0000 Stationery & Office Suppl General office supplies Total2133.5300.0000 Stationery & Office Suppl Total Expenses Total Revenues Net Expenses 268 Run Date: 1/28/17 4:03PM 2017 Budget 140 325 140 220 465 440 2,415 1,300 1,300 800 800 403,409 0 403,409 Fire Services Department 2015 Actuals Expenditures Salaries & Wages 10,507,094 Overtime 325,648 Employer Contributions 2,896,007 Conferences 1,559 Uniforms 137,179 Travel 656 Cellular Phones 15,967 Telephones 82,568 Dispatch Communications 911,732 Advertising 0 Subscription & Publications 2,007 Seminars & Education 117,399 Insurance Premium 86,099 Ins. Deductible 0 Consulting & Professional 511 Recpt, Prom & Sp Events 2,333 Memberships 2,204 Photo, Mapping, Printing 0 Outside Agency Serv 795 Build Repairs & Mtce 99,510 Veh -Repairs & Maintenance 175,414 Mise Equip Repairs 54,358 Stationery & Office Supplies 6,696 Forms 0 Program Supplies 11,295 Utilities -Water 9,220 Utilities -Gas 25,609 Utilities -Hydro 68,732 Gas, Oil Tires 73,390 Supplies & Tools 34,227 Minor Furniture & Fixtures 3,914 Misc. Equipment 13,508 Total Expenditures 15 665 631 Revenues Sale of Services -Fire Prot. (117,519) Ont. Specific Grants 0 Other Agency Grts 0 Other Revenue (94,628) City of Picketing 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 10,772,383 10,607,281 351,551 350,000 2,978,161 2,866,699 3,553 4,000 122,445 133,100 633 1,500 15,039 16,800 78,151 81,600 922,188 943,323 0 1,000 904 2,000 93,933 106,225 85,802 85 ,~02 2,035 1,500 4,839 8,000 3,065 3,200 2,304 3,355 414 800 750 750 99,518 125,221 169,521 165,500 53,120 74,500 4,859 6,400 158 1,000 15,391 15,000 9,439 10,194 20,468 26,991 76,291 74,210 75,879 72,879 45,823 35,000 2,681 5,500 11 ,686 14,000 16 022 984 15 843 330 (117,833) (100,000) (3,789) 0 (15,784) 0 (100,150) (100,000) 270 Run Date: 1/31/17 3:25 PM Draft Inc./Dec. Budget % CHGE. 2017 2016 352,631 10,959,912 3,32% 0 350,000 0.00% 227,727 3,094,426 7.94% 500 4,500 12.50% 450 133,550 0.34% (500) 1,000 (33.33%) (200) 16,600 (1 .19%) (1,694) 79,906 (2.08%) 6,991 950,314 0.74% 0 1,000 0.00% 0 2,000 0.00% (1,500) 104,725 (1.41%) (12,351) 73,451 (14.39%) 500 2,000 33.33% 0 8,000 0.00% (500) 2,700 (15.63%) 45 3,400 1.34% 200 1,000 25.00% 0 750 0.00% (5,000) 120,221 (3.99%) 4,000 169,500 2.42% (8,000) 66,500 (10.74%) (1,000) 5,400 (15.63%) 0 1,000 0.00% 0 15,000 0.00% 11 10,205 0.11% 1,350 28,341 5.00% 15,000 89,210 20.21% 4,000 76,879 5.49% 3,800 38,800 10.86% 0 5,500 0.00% (1,000) 13,000 (7.14%) 585 460 16 428 790 3.70% 0 (100,000) 0.00% 0 0 0.00% 0 0 0.00% 100,000 0 (100.00%) Fire Services Department 2015 Actuals Other Mise Revenue (150,000) Cost Recoveries 0 Total Revenues (362 147) Transfers from Reserves & R.F. Total Transfers 0 Net 15 303 484 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuels Budget (150,000) (1 50,000) 0 0 (387,666) (350,000) 0 0 16,635 428 15,493,330 271 Run Date: 1/31/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 160,000 0 (100.00%) (250,000) (250,000) 0.00% 0 (350,000) 0.00% 0 0 0.00% 585,460 16 078 790 3.78% 2240 Fire Protection 2015 Actuals Expenditures Salaries & Wages 10,401,684 Overtime 325,648 Employer Contributions 2,866,049 Conferences 1,559 Uniforms 137,179 Travel 656 Cellular Phones 15,112 Telephones 80,942 Dispatch Communications 911,732 Advertising 0 Subscription & Publications 2,007 Seminars & Education 117,145 Insurance Premium 85,303 Ins. Deductible 0 Consulting & Professional 511 Recpt, Prom & Sp Events 2,218 Memberships 2,204 Photo, Mapping, Printing 0 Outside Agency Serv 795 Build Repairs & Mtce 99,510 Veh -Repairs & Maintenance 175,414 Mise Equip Repairs 54,358 Stationery & Office Supplies 6,565 Forms 0 Program Supplies 11,295 Utilities -Water 9,220 Utilities -Gas 25,609 Utilities -Hydro 68,732 Gas, Oil Tires 73,390 Supplies & Tools 33,256 Minor Furniture & Fixtures 3,914 Misc. Equipment 13,508 Total Expenditures 15,525,515 Revenues Sale of Services -Fire Prot. (117,519) Ont. Specific Grants 0 Other Agency Grts 0 Other Revenue (94,628) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 10,663,307 10,502,530 351,551 350,000 2,947,407 2,839,898 2,912 2,500 122,445 133,100 633 1,500' 14,279 15,800 71 '182 79,718 922,188 943,323 0 1,000 904 2,000 93,933 103,225 85,000 85,000 2,035 1,500 4,839 8,000 2,980 2,200 2,191 3,075 414 500 750 750 99,518 125,221 169,521 165,500 53,120 74,000 4,600 6,000 158 1,000 15,391 15,000 9,439 10,194 20,468 26,991 76,291 74,210 75,879 72,879 45,823 34,000 2,681 5,500 11,686 14,000 15,873,525 15,700,114 (117,833) (100,000) (3,789) 0 (15,784) 0 (1 00, 150) (100,000) 274 Run Date: 1/28/17 3:56 PM •·· Draft I 'i:~ I·· •• t / INC./DEC. Budget I•· 201.7. li:··i' 201 ··•·•· 352,631 10,855;161 3.36% 0 350,000 0.00% 227,025 3,066,923 7.99% 500 3,000 20.00% 450 133,550 0.34% (500) 1,000 (33.33%) 0 15,800 0.00% (4,000) 75,718 (5.02%) 6,991 950,314 0.74% 0 1,000 0.00% 0 2,000 0.00% 0 103,225 0.00% (12,208) 72,792 (14.36%) 500 2,000 33.33% 0 8,000 0.00% 0 2,200 0.00% 0 3,075 0.00% 0 500 0.00% 0 750 0.00% (5,000) 120,221 (3.99%) 4,000 169,500 2.42% (8,000) 66,000 (10.81%) (1,000) 5,000 (16.67%) 0 1,000 0.00% 0 15,000 0.00% 11 10,205 0.11% 1,350 28,341 5.00% 15,000 89,210 20.21% 4,000 76,879 5.49% 4,000 38,000 11.76% 0 5,500 0.00% (1,000) 13,000 (7.14%) 584,750 16,284,864 3.72% 0 (100,000) 0.00% 0 0 0.00% 0 0 0.00% 100,000 0 (100.00%) 2240 Fire Protection 2015 Actuals Cost Recoveries 0 Total Revenues (212,147) Transfers from Reserves & R.F. Total Transfers 0 Net 15,313,368 City of Pickering 2017 Draft Current Budget . 2016 2016 YTD Approved Actuals Budget 0 0 (237,556) (200,000) 0 0 15,635,969 15,500,114 275 Run Date: 1/28/17 3:56PM ,, . ·. . I ,: INC./DEC. 1····::•~2~~:.~·::•··· I . 2Q17'. (100,000) (100,000) 0.00% 0 (200,000) 0.00% 0 0 0.00% 584,750 ... ,.,, ••.•.. 16,084,864 .... ·3.77% City of Pickering 2017 Draft Background lnfonnation 2240 Fire Protection Expenditures 2240.11 00.0000 Salaries & Wages Base Salaries and Wages Two new Firefighter positions-Start date April 1, 2017 Total2240.1100.0000 Salaries & Wages 2240.1200.0000 Overtime Emergency callback Overtime Total 2240.1200.0000 Overtime 2240.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits for two new 4th Class Firefighters Total2240.1400.0000 Employer Contributions 2240.1800.0000 Conferences Ontario Association of Fire Chiefs Conference Fire and Life Safety Educators Conference Training Officers Annual Conference (Ontario Fire College) Fire Prevention Annual Conference (Ontario Fire College) Total 2240.1800.0000 Conferences 2240.1900.0000 Uniforms Uniform Articles -Coats, t-shirts, hats, epaulettes, equipment bags, etc. Station wear & bunker gear Testing and cleaning contract for bunker gear Cleaning allowance Dress uniforms Firefighting boots, gloves, helmets & shields, balaclavas Statfon boots Total 2240.1900.0000 Uniforms 2240.2110.0000 Travel Parking & Mileage Total 2240.2110.0000 Travel 2240.2131.0000 Cellular Phones Annual cell phone charges (on trucks) Annual smartphone charges-Deputy Chief, Fire Inspectors (4), Chief Training Officer, Training Officer, Platoon Chief, Chief Fire Prevention Officer Annual smartphone & tablet-Fire Chief 276 Run Date: 1/28/17 4:03PM 2017 Budget 10,757,161 98,000 10,855,161 50,000 300,000 350,000 3,031,923 35,000 3,066,923 2,000 700 150 150 3,000 32,000 35,000 10,000 8,550 23,000 15,000 10,000 133,550 1,000 1,000 2,600 7,200 1,500 2240 Fire Protection City of Pickering 2017 Draft Background Information Annual charges for cellular data cards -Crisys truck data terminals Total 2240.2131.0000 Cellular Phones 2240.2140.0000 Voice I Data Internet Cable Telephones Total2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications Pickering portion of Regional shared costs (NextGen System) Operational cost for joint fire dispatch-PFS/AFES Total2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising Run Date: 1/28/17 4:03 PM 2017 Budget 4,500 15,800 69,180 5,714 824 75,718 37,561 912,753 950,314 Advertising 1 ,000 Total 2240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes Total2240.2220.0000 Subscriptions & Publicati 2240.2340.0000 Seminars & Education Continuous Education Courses Fire Prevention courses/symposiums/seminars Training Officer resource material Certification and recertification for trainers (high angle, ice & water rescue, incident command, auto extrication, etc.) Emergency Medical Response training Human Resources & Development-Fire Chief and Deputy Fire Chiefs Vehicle extrication training Other training as required Fire Prevention resource materials Municipal management courses-UOIT Computer based instruction and resource materials TAP P-C Ontario Fire College Incident Command Training Total 2240.2340.0000 Seminars & Education 2240.2370.0000 Insurance Premium 277 1,000 2,000 2,000 7,000 2,500 2,500 10,000 25,000 3,500 10,000 4,500 1,000 4,000 24,000 1,225 3,000 5,000 103,225 City of Pickering 2017 Draft Background Information 2240 Fire Protection Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2240.2370.0000 Insurance Premium 2240.2371.0000 Insurance Deductible Insurance Deductible Total2240.2371.0000 Insurance Deductible 2240.2392.0000 Consulting & Professional To review process-Prosecutions for non compliance issues. Total 2240.2392.0000 Consulting & Professional 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Visitors, Fire Marshal, Guests, Honoraria Host Durham Regional Fire Chiefs Fire Services Bars/Medals Service Awards Host Durham Regional/Provincial Training Officers Host Durham Regional Fire Prevention Officers Host Regional TAPP-C, Arson Investigation Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2240.2395.0000 Memberships Ontario Association of Fire Chiefs Canadian Assoc. of Fire Chiefs Durham Regional Fire Chiefs Municipal Fire Prevention Officers Association Municipal Fire Service Instructors Association WETI Designation BCIN National Fire Prevention Association National Association of Fire Investigators Association of Fire Engineers Fire Marshal's Fire Safety Council CMM Annual membership Total2240.2395.0000 Memberships 2240.2396.0000 Photo,Mapping,Printing Printing map book updates Total 2240.2396.0000 Photo,Mapping,Printing 2240.2399.0000 Outside Agency Services Retainer fee for Critical Incident Stress Support Team Total 2240.2399.0000 Outside Agency Services 278 Run Date: 1/28/17 4:03PM 2017 Budget 72,792 72,792 2,000 2,000 8,000 8,000 500 400 1,000 100 100 100 2,200 750 275 150 150 150 150 350 200 300 200 100 300 3,075 500 500 750 750 City of Pickering 2017 Draft Background Information 2240 Fire Protection 2240.2435.0000 Building Repairs & Mainte HVAC repairs & maintenance Emergency generators (repairs, service & fuel tank flushing) Apparatus bay doors repairs & maint. Pump out of hazardous waste tank at fire stations #4 & #6 Recycling pick-up ( Stations #2, #4, #5, #6 ) Electrical repairs Plumbing repairs Diesel exhaust removal systems repairs & maint. Pest control Cleaning products Cleaning contract for Administration Office-Hall #5 General repairs Drinking water for fire station #4 Bio-hazardous waste removal Preventative start-up/shut down/MTC-HVAC Lighting LED upgrades Total 2240.2435.0000 Building Repairs & Mainte 2240.2457.0000 Vehicle-Repair & Maintena Pump, engine and aerial device repairs Annual testing and certification for aerial devices PMVCI (periodic motor vehicle certification inspections) Annual pump tests Total2240.2457.0000 Vehicle-Repair & Maintena 2240.2478.0000 Misc.Equipment Repairs & Portable and mobile radio repairs SCBA air cylinder hydrostatic testing Fire extinguisher repairs, refill and testing Breathing air compressor maintenance & testing Traffic pre-emption system maintenance/repairs General repairs Recalibrate Posi-Gheck & PortaCount machines Ground ladder testing Thermal Imaging Camera repairs Gas detector calibration & repairs Repairs to Fire Prevention props New intersection traffic pre-emption device installation 279 Run Date: 1/28/17 4:03PM 2017 Budget 5,000 6,000 6,000 2,500 5,000 8,000 8,000 8,500 1,000 10,000 13,221 30,000 500 5,000 3,500 8,000 120,221 121,300 4,400 36,800 7,000 169,500 3,000 2,000 2,500 16,000 6,000 6,000 3,000 4,500 1,500 2,500 1,500 12,000 City of Pickering 2017 Draft Background Information 2240 Fire Protection Repairs to fitness equipment Fire hose testing and repairs Repairs to turnout gear extractor wash machines Total 2240.2478.0000 Misc.Equipment Repairs & 2240.5300.0000 Stationery & Office Suppl General office supplies Total2240.5300.0000 Stationery & Office Suppl 2240.5302.0000 Forms Fire Services Forms Total2240.5302.0000 Forms 2240.5320.0000 Program Supplies Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada Day) Total 2240.5320.0000 Program Supplies 2240.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017 Total2240.5510.0000 Utilities-Water 2240.5520.0000 Utilities -Gas Budget based on 2016 projected actuals and rate increase in 2017 Total 2240.5520.0000 Utilities -Gas 2240.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total2240.5530.0000 Utilities-Hydro 2240.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 15,008 litres@ $.91/litre Fuel: Diesel 51,168 litres@ $.95/litre Oil changes and tires Total 2240.5900.0000 Gas, Oil, Tires Etc. 2240.5902.0000 Supplies & Tools Fire hose/nozzles/couplings Spill absorbent materials Miscellaneous supplies Rescue equipment & tools Station Supplies Ladder (replacement) Firefighting foam Miscellaneous medical response equipment Food and drink for emergency situations 280 Run Date: 1/28/17 4:03 PM 2017 Budget 3,000 1,000 1,500 66,000 5,000 5,000 1,000 1,000 15,000 15,000 10,205 10,205 28,341 28,341 89,210 89,210 13,657 48,609 14,613 76,879 4,500 3,000 3,500 6,000 3,500 1,500 5,500 5,000 5,500 2240 Fire Protection City of Pickering 2017 Draft Background Information Total 2240.5902.0000 Supplies & Tools 2240.5973.0000 Furniture & Fixtures Replacement of furniture in Fire Stations #2, #4, #5, and #6 Total 2240.5973.0000 Furniture & Fixtures 2240.5978.0000 Misc. Equipment SCBA Voice Amps SCBA parts for repairs Accountability system 10 tags Total2240.5978.0000 Misc. Equipment Total Expenses Revenues 1424.0000.0000 SALE OF SERVICES-FIRE Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies Total1424.0000.0000 SALE OF SERVICES-FIRE 2240.9965.0000 Cost Recoveries Re-imbursement from OPG -Annual Fire Inspection Service Re-imbursement from OPG -Annual Fire Safety Plan Review and Approval Re-imbursement from OPG -Joint Fire Training Re-imbursement from OPG -Specialized Training for City of Pickering Fire Fighters Reimbursement from OPG -Equipment & Supplies Total2240.9965.0000 Cost Recoveries Total Revenues Net Expenses 281 Run Date: 1/28/17 4:03 PM 2017 Budget 38,000 5,500 5,500 3,000 9,000 1,000 13,000 16,284,864 (100,000) (100,000) (5,000) (3,000) (60,000) (15,000) (17,000) (1 00,000) (200,000) 16,084,864 2241 Emergency Operations 2015 Actuals Expenditures Salaries & Wages 105,410 Employer Contributions 29,958 Conferences 0 Cellular Phones 855 Telephones . 1,626 Seminars & Education 254 Insurance Premium 796 Recpt, Prom & Sp Events 115 Memberships 0 Photo, Mapping, Printing 0 Mise Equip Repairs 0 Stationery & Office Supplies 131 Supplies & Tools 971 Total Expenditures 140,116 Revenues Other Mise Revenue (150,000) Cost Recoveries 0 Total Revenues (150,000) Transfers from Reserves & R.F. Total Transfers 0 Net {9,884) City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 109,076 104,751 30,754 26,801 641 1,500 760 1,000 6,969 1,882 0 3,000 802 802 85 1,000 113 280 0 300 0 500 259 400 0 1,000 149,459 143,216 (150,000) (150,000) 0 0 (150,000) (150,000) 0 0 (541) (6,784) 282 Run Date: 1/28/17 3:56 PM .... [)raft .···· IC~~~}i INC./DEC. ; BJt~et: • f':. ::~ '· il''' 0 104,751 0.00% 702 27,503 2.62% 0 1,500 0.00% (200) 800 (20.00%) 2,306 4,188 122.53% (1,500) 1,500 (50.00%) (143) 659 (17.83%) (500) 500 (50.00%) 45 325 16.07% 200 500 66.67% 0 500 0.00% 0 400 0.00% (200) 800 (20.00%) 110 I 143,926 0.50% 150,000 0 (100.00%) (150,000) (150,000) 0.00% 0 (150,000) 0.00% 0 0 0.00% 710 ........ ,. ' (6;074) : .···.. ' (10.47%) 2241 Emergency Operations Expenditures 2241.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2017 Draft Background Information Total2241.1100.0000 Salaries & Wages 2241.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2241~1400.0000 Employer Contributions 2241.1800.0000 Conferences Conference on Disaster Management Total2241.1800.0000 Conferences 2241.2131.0000 Cellular Phones Smartphone-Deputy Fire Chief Total 2241.2131.0000 Cellular Phones 2241.2140.0000 Telephones Run Date: 1/28/17 4:03PM 2017 Budget 104,751 104,751 27,503 27,503 1,500 1,500 800 800 Voice I Data 2,388 Cable 1,260 Satellite Phone 540 Total 2241.2140.0000 Telephones 2241.2340.0000 Seminars & Education · Emergency Management courses -MECG Total2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2241.2370.0000 Insurance Premium 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements Total2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2241.2395.0000 Memberships Ontario Association of Emergency Managers Emergency Management Accreditation Prg. Total 2241.2395.0000 Memberships 2241.2396.0000 Photo, Mapping, Printing Photo, Mapping, Printing Total2241.2396.0000 Photo, Mapping, Printing 2241.2478.0000 Mise Equip Rep & Maint 283 4,188 1,500 1,500 659 659 500 500 125 200 325 500 500 2241 Emergency Operations General equipment repairs City of Pickering 2017 Draft Background Information Total 2241.2478.0000 Mise Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies Total 2241.5300.0000 Stationery & Office Suppl 2241.5902.0000 Supplies & Tools Misc. equipment/tools Total2241.5902.0000 Supplies & Tools Total Expenses Revenues 2241.9965.0000 Cost Recoveries OPG Grant for Emergency Management Coordinator's Salary Total2241.9965.0000 Cost Recoveries Total Revenues Net Expenses 284 Run Date: 1/28/17 4:03PM 2017 Budget 500 500 400 400 BOO BOO 143,926 (150,000) (150,000) (150,000) (6,074) Library 2015 Actuals Expenditures Salaries & Wages 3,300,164 Overtime 166 Employer Contributions 863,223 Employee Recognition & Appreciatio1 2,447 Conferences 7,522 Uniforms 541 Travel 4,010 Postage 3,758 Freight, Express & Cartage 217 Cellular Phones 2,609 Telephones 59,381 Advertising 10,382 Legal Services 13,540 Seminars & Education 25,858 Purch Prnting/Broch/News Ltr 7,620 Insurance Premium 29,975 Ins. Deductible 0 Consulting & Professional 22,883 Recp1, Prom & Sp Events 11,592 Memberships 6,294 Outside Agency Serv 40,829 Build Repairs & Mtce 176,767 Veh -Repairs & Maintenance 961 Mise Equip Repairs 39,468 Software/Hardware Maintenance Cor 103,510 Stationery & Office Supplies 19,575 Catalogue Processing Supp 4,685 Lib Materials 157,094 Program Supplies 18,416 Utilities -Water 15,177 Utilities -Gas 39,668 Utilities-Hydro 167,297 Gas, Oil Tires 1,598 Supplies & Tools 6,425 Minor Furniture & Fixtures 8,161 system & Software Upgrades 0 Hardware Replacements 53,717 Total Expenditures 5 225 530 City of Pickering 2017 Draft Current Budget 2016 2016 YTD Approved Actuals Budget 3,432,307 3,415,066 957 2,110 888,379 904,467 3,602 3,850 11,360 12,700 490 500 5,298 4,250 3,219 3,000 587 350 6,475 3,100 58,503 63,786 14,233 13,000 5,910 8,500 40,253 32,000 8,077 6,800 30,300 30,300 0 2,000 58,876 56,647 8,447 9,000 4,852 5,380 58,498 48,190 181,008 203,029 1,811 3,000 39,508 42,618 99,664 123,315 20,732 19,000 4,886 5,000 190,406 180,000 42,050 25,000 15,501 16,179 29,838 38,887 196,491 178,802 1,978 1,943 8,465 9,000 23,340 28,000 2,198 6,100 92,680 103,950 5 591179 5 608 819 286 Run Date: 1131117 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 72,308 3,487,374 2.12% (800) 1,310 (37.91%) 31,078 935,545 3,44% 650 4,500 16,88% 1,300 14,000 10.24% 500 1,000 100.00% 0 4,250 0.00% (200) 2,800 (6.67%) 0 350 0.00% 8,580 11 ,680 276.77% 0 63,786 0.00% 1,000 14,000 7.69% 0 8,500 0.00% (9,700) 22,300 (30.31%) 500 7,300 7.35% (4,382) 25,918 (14.46%) 0 2,000 0.00% (40,952) 15,695 (72.29%) 500 9,500 5.56% 0 5,380 0.00% 3,735 51,925 7.75% (2,858) 200,171 (1.41%) (1,000) 2,000 (33.33%) 1,707 44,325 4.01% 7,386 130,701 5.99% 500 19,500 2.63% 0 5,000 0.00% 25,000 205,000 13.89% 3,600 28,600 14.40% 811 16,990 5.01% (1,556) 37,331 (4.00%) 48,500 227,302 27.12% 0 1,943 0.00% (600) 8,500 (5.56%) (5,000) 23,000 (17.86%) (6,100) 0 (100.00%) (64,950) 39,000 (62.48%) 69 657 5 678 476 1.24% Library 2015 Actuals Revenues Fines -Library Matl$. (107,236) Misc. -Photocopies Lib. (34,133) Donations (10,449) Federal Grant (11,133) Ont. Specific Grants (163,256) Vending Machines (1 ,860) Rentals-Mtg. Room/Public (8,763) Other Mise Revenue (5,217) Total Revenues (342,047) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 Net 4,883,483 City of Pickering 201 7 Draft Current Budget 2016 2016 YTD Approved Actuals Budget (98,921) (11 0,000) (38,655) (34,000) (16,274) (20,000) (6,881) (6,865) (234,827) (207,425) (1,766) {1,000) (6,624) (8,000) . {16,038) {3,500) (419,986) (390 790) (11,076) (11 ,077) (20,783) (16,875) (31,869) (27,952) 6,139,334 6,190,077 287 Run Date: 1/31/17 3:25PM Draft Inc./Dec. Budget % CHGE. 2017 2016 0 (110,000) 0.00% (1,000) (35,000) 2.94% 5,000 (15,000) (25.00%) 6,865 0 (100.00%) (6,658) (213,083) 2.73% 0 ( 1,000) 0.00% 0 (8,000) 0.00% 0 (3,500) 0.00% 5,207 (385 583) _{1.33%) 11,077 0 (100.00%) 16,875 0 (100.00%) 27,962 0 (100.00%) 102,816 5,292,893 1.98% City of Pickering 2017 Draft Background Information 27 45 libraries Expenditures 27 45. 11 00.0000 Salaries & Wages Base Salaries and Wages Staffing related to Research and Innovation Grant New full time Digital Outreach Specialist position Two new part time Circulation Assistant positions New full time Senior Information Services Technician position One full time Senior Circulation Assistant position eliminated Two part time General Librarian Assistant positions eliminated One part time Senior Information Services Technician position eliminated One part time Information Services Technician position eliminated Reduction in Page staffing Total2745.1100.0000 Salaries & Wages 2745.1200.0000 OVERTIME To meet service level/workload commitments Total2745.1200.0000 OVERTIME 2745.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits for staffing related to Research and Innovation Grant Benefits related to new full time Digital Outreach Specialist position Benefits related to two new part time Circulation Assistant positions Benefits related to new full time Senior Information Services Technician position Benefits related to one full time Senior Circulation Assistant position eliminated Benefits related to two part time General Librarian Assistant positions eliminated Benefits related to one part time Senior Information Services Technician position eliminated Benefits related to one part time Information Services Technician position eliminated Total2745.1400.0000 Employer Contributions 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff Recognition event for volunteers Total2745.1700.0000 Employee Recog'n & Apprec 2745.1800.0000 Conferences Ontario Library Association Annual Conference (OLA) 291 Run Date: 1/28/17 4:03PM 2017 Budget 3,411,401 66,287 62,815 51,257 55,282 (53,050) (39,706) (31 ,594) (30,318) (5,000) 3,487,374 1,310 1,310 921,946 11,699 16,245 11,617 16,305 (19,153) (1 0,066) (7,813) (5,235) 935,545 3,500 1,000 4,500 4,000 27 45 Libraries City of Pickering 2017 Draft Background Information Other Conferences (PLA, ALA, OAL T, COSUGI etc.) Total 27 45.1800.0000 Conferences 27 45.1900.0000 Uniforms Uniform and Safety apparel for staff Total2745.1900.0000 Uniforms 2745.2110.0000 Travel Staff and Board travel at City's approved rate Travel costs for seminars and education Total 27 45.2110.0000 Travel 2745.2121.0000 Postage Run Date: 1/28/17 4:03 PM 2017 Budget 10,000 14,000 1,000 1,000 3,450 800 4,250 Overdue notices 2,000 Other mail 800 Total 27 45.2121.0000 Postage 2745.2122.0000 Freight,Express & Cartage Freight, express & cartage Total2745.2122.0000 Freight,Express & Cartage 2745.2131.0000 Cellular Phones Library cell phones PPL Connects Project hotspots Total 2745.2131.0000 Cellular Phones 27 45.2140.0000 Telephones 2,800 350 350 3,100 8,580 11 ,680 Voice I Data 31,786 Internet 32,000 Total 2745.2140.0000 Telephones 27 45.221 0. 0000 Advertising Advertising (recreation newsletter, advertisements, job postings) Total2745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses Provision for legal counsel Total2745.2320.0000 Legal Services Expenses 2745.2340.0000 Seminars & Education Staff training based on Staff Development plan Legally required staff training APLL training (1 staff members) Total 27 45.2340.0000 Seminars & Education 2745.2365.0000 Purch. Pr./Broch./News Lt Miscellaneous, includes printed brochures, newsletters etc. 292 63,786 14,000 14,000 8,500 8,500 16,500 4,000 1,800 22,300 7,300 27 45 Libraries City of Pickering 2017 Draft Background Information Total 2745.2365.0000 Purch. Pr./Broch./News Lt 2745.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for Library activities and property. (Policy coverage includes: liability, automobile and property) Total2745.2370.0000 Insurance Premium 2745.2371.0000 Insurance Deductible Insurance Deductible Total2745.2371.0000 Insurance Deductible 2745.2392.0000 Consulting & Professional Run Date: 1/28/174:03 PM 2017 Budget 7,300 25,918 25,918 2,000 2,000 EFAP Program 5,895 Board Education 1 ,500 Consulting for strategic initiatives Ability management Total2745.2392.0000 Consulting & Professional 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Board I Community linkage activities Employee & Board relations, condolence, meeting costs etc. Total2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 27 45.2395.0000 Memberships Library Association Memberships Other Miscellaneous memberships Total 2745.2395.0000 Memberships 2745.2399.0000 Outside Agency Services Security Services for Central Library Collection Agency Services (partially offset by revenue in acct #1529) Environics Subscription Rental of storage space for Local History documents Central Security Alarm System Service Petticoat Creek -Security System Services Claremont--Security System Services Total 2745.2399.0000 Outside Agency Services 2745.2435.0000 Building Repairs & Mainte Central Sanitact (6 units) Central Defibrillator monitoring Petticoat Creek-Sanitact (1 Unit) All Branches -Misc. costs (pest control, etc) All Branches Washroom & Janitorial Supplies 293 5,000 3,300 15,695 3,000 6,500 9,500 3,680 1,700 5,380 36,225 5,000 7,500 1,500 500 600 600 51,925 2,300 1,800 310 2,200 5,800 City of Pickering 2017 Draft Background Information 27 45 Libraries All Branches--Water Testing All Branches--Carpet & Furniture Treatment (CN & PC) All Branches--Fire Alarm, Sprinkler & Fire Extinguishers Claremont -Snow Clearing Contingency (All Sites) Air handling maintenance (chillers & starters only) Fan calibration & adjustment Elevator maintenance Boiler maintenance Garbage disposal Diesel generator maintenance Main Electrical Switchboard yearly maintenance Mech. Systems Water treatment Energy Management System "PM" Electrical Safety Authority Yearly Inspections Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air handling Petticoat Creek-HVAC service contingency Claremont -HVAC service contingency Janitorial staff City (Term employees) Central Library water bottle filling station Replacement Security Cameras Special Cleaning Projects (power washing public washrooms, power cleaning stairs, foyer and flooring, cleaning related to major furnishing moves, major cleaning to access areas etc.) Total2745.2435;0000 Building Repairs & Mainte 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #851 assigned for Library Courier use Total2745.2457.0000 Vehicle-Repair & Maintena 2745.2478.0000 Misc.Equipment Repairs & Network Maintenance-Installation and Cabling Copier Maintenance -all branches, partially offset by Revenue Account 1580 Contingency Total2745.2478.0000 Misc.Equipment Repairs & 27 45.24 79.0000 Sfwr/Hdwr Maint Contracts RFID Maintenance Contract (CN & PC) -Hardware ILS Maintenance--Horizon Software and Hardware Support 294 Run Date: 1/28/17 4:03PM 2017 Budget 800 12,000 3,900 3,000 5,250 6,000 2,000 3,023 3,000 6,288 2,000 1,000 2,500 1,500 1,500 11,000 1,000 500 94,280 1,500 5,000 20,720 200,171 2,000 2,000 6,275 34,250 3,800 44,325 24,000 46,700 City of Pickering 2017 Draft Background Information 27 45 Libraries Run Date: 1/28/17 4:03 PM ILS Maintenance--BiblioCommons Network Maintenance--Domain registrations Network Maintenance--Misc. Software Provisions Network Maintenance--Wireless Network Network Maintenance--Productivity software Licenses Client System licences Virtual server licencing Evanced maintenance contract Anti-virus software licences (staff and clients) Papercut contract Book Club Reservation software Cloudflare Greengeeks Impact survey software Online Assistance software Staff Scheduling software Misc. Total2745.2479.0000 Sfwr/Hdwr Maint Contracts 2745.5300.0000 Stationery & Office Suppl General office supplies Total 27 45.5300.0000 Stationery & Office Suppl 2745.5303.0000 Circulation Supplies Supplies includes membership cards, printer rolls and related items. Total2745.5303.0000 Circulation Supplies 2745.5310.0001 Library Mat-57.14% Includes Non-Capital Materials (Online Products, Digital Collections and Periodicals) Transferred from Capital Materials Total 2745.5310.0001 Library Mat-57.14% 2745.5320.0000 Program Supplies Programming funds for public programs. Partially offset by donations Seniors Programming (funded from grant) Total 2745.5320.0000 Program Supplies 2745.5510.0000 Utilities-Water Budget based on 2016 projected actuals and regional water rate increase in 2017- Central 295 2017 Budget 23,750 200 3,500 5,000 6,000 4,500 2,500 2,500 2,000 2,136 700 250 200 165 500 4,100 2,000 130,701 19,500 19,500 5,000 5,000 180,000 25,000 205,000 27,000 1,600 28,600 13,600 City of Pickering 2017 Draft Background Information 27 45 libraries Budget based on 2016 projected actuals and regional water rate increase in 2017- Petticoat Creek Total2745.5510.0000 Utilities-Water 2745.5520.0000 Utilities-Gas Central, Petticoat Creek, Claremont and Greenwood-Budget based on 2016 actuals Total2745.5520.0000 Utilities-Gas 2745.5530.0000 Utilities-Hydro Budget based on 2016 projected actuals and rate increase in 2017 Total2745.5530.0000 Utilities-Hydro 2745.5900.0000 Gas, Oil, Tires Fuel: Unleaded 1,593 litres@ $.91/litre Oil changes and tires Total2745.5900.0000 Gas, Oil, Tires 2745.5902.0000 Supplies & Tools Miscellaneous & Supplies Children's Educational Equipment & Supplies Accessibility costs Total 2745.5902.0000 Supplies & Tools 2745.5973.0000 Furniture & Fixtures Provision for ergonomic furniture Express computer workstations for Petticoat Creek Replacements-damaged items -public chairs and tables Total2745.5973.0000 Furniture & Fixtures 2745.5975.0000 Hardware Replacements Replacement servers Replace UPS and power Network core switches iHelp Equipment Technology Programming devices Productivity devices Equipment for Research and Innovation grant Total2745.5975.0000 Hardware Replacements Total Expenses Revenues 296 Run Date: 1/28/17 4:03PM 2017 Budget 3,390 16,990 37,331 37,331 227,302 227,302 1,450 493 1,94~ 2,500 3,500 2,500 8,500 10,000 3,000 10,000 23,000 9,000 2,000 8,000 6,000 3,000 6,000 5,000 39,000 5,678,476 City of Pickering 2017 Draft Background Information 27 45 Libraries 1529.0000.0000 FINES-LIBRARY MATLS. Fines, Replacement & Fees etc. Total1529.0000.0000 FINES-LIBRARY MATLS. 1580.0000.0000 MISC.-PHOTOCOPIES LIB. Photocopying Total1580.0000.0000 MISC. -PHOTOCOPIES LIB. 1592.27 45.0000 Mise-Donations-Library Donation funds from various sources Total1592.2745.0000 Mise-Donations-Library 1623.27 45.0000 Ont Grant-Library Household Grant-Province Pay Equity Equalization "down-payment" est. -Prov. SOLS Connectivity Grant Seniors Grant Research and Innovation Grant Service Ontario Total1623.2745.0000 Ont Grant-Library 2745.9916.0000 Vending Machines Based on sales of vending machine products Total2745.9916.0000 Vending Machines 2745.9933.0000 Rentals-Mtg. Room/Publi Rental of library meeting and board rooms Total2745.9933.0000 Rentals-Mtg. Room/Publi 2745.9990.0000 Other Revenue Payphone, book sales, genealogy research, other revenues Total2745.9990.0000 Other Revenue Total Revenues Net Expenses 297 Run Date: 1/28/17 4:03PM 2017 Budget (11 0,000) (110,000) (35,000) (35,000) (15,000) (15,000) (97,833) (8,592) (16,000) (1 ,600) (87,783) (1 ,275) (213,083) (1 ,000) (1 ,000) (8,000) (8,000) (3,500) (3,500) (385,583) 5,292,893 Appendix A Reserves and Reserve Funds Overview Reserves and reserve funds receive annual contributions from the current budget to assist with creating a solid financial position to support the City's future cash requirements.· Maintaining sufficient balances in reserves and reserve funds is a critical component of a municipality's long-term financial plan as it strengthens its long-term financial sustainability, helps to minimize fluctuations in the tax rate and provides funding to sustain infrastructure. Reserves- A reserve (i.e. Vehicle Replacement Reserve) is an allocation of accumulated net revenue. It has no reference to any specific assets and does not require the physical segregation of money or assets. Reserves are part of the revenue fund and therefore, do not earn interest on their own. Any earnings derived from the investment of reserves' money are reported as revenue in the operating fund. Reserve Funds A reserve fund differs from a reserve in that reserve fund assets are segregated and restricted to meet the purpose of the reserve fund. All interest earnings derived from such investments must form part of the reserve fund. There are two types of reserve funds: Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute or legislation requirements, funds received for special purposes are segregated from the general revenues of the City. Obligatory reserve funds are treated solely for the purpose prescribed for them. Non Obligatory Reserve Funds: Funds are segregated from the general revenues of the City, based on Council direction, to finance future expenditures or to provide for a specific contingent liability so that the funds are available as required. 336 to:! to:! ...... Reserves and Reserve Funds Funds Balance Forecast 2017-2021 Name of-Reserves & Reserve FUnds Obligatory Reserve Funds ,~~:~~~:=d ···l~~~:.~.d y .~. !~~:L.d;,:~ &ii¥5:~;, .;~ ~ ~~~~;~~~~~~1~'~t~7~ti~.2;'~:~~~:=~,·.:\~i~~~~~~~ ··'i\~!:i~~\·~·l~=;~~=d --~317 ~"' , ___ ~C?_r:!!_ribution-. , cOOtributlon -. {OutflOws} 1--Contrib~_!!~n~_{5)__!!_tn_o_!!~_f_L_l~_Q_:?~~-~-~--~~~!_rJ~~~_!l_:_ (Outflows}<-2021 Development Charges 18,208,637 13,175,000 11,781,840 19,601,797 13,175,ooo 1 (4,960,646) 27,816,151 13,175,ooo I (8,986.466ll32,oo4,685 13,175,000 8,877,732) 1 36,301,953 Fed Gas Tax 1,495,775 2,891,654 (3,494,000) 893,429 2,893,1791 (3,130,000) 656,608 3,192,026 I (3.445,ooo) I 403,634 3,173,832 (3,33o,ooo) 1 247.466 Parkland 3,759,590 200,000 115,000) 3,844,590 2oo,ooo I (43o,o4o) 3,614,550 2oo.ooo I I 3,814.550 200,000 4,014,550 Third Party Cont 2,266,914 200,000 390,000) 2,076.914 2oo,ooo 1 (2o1,00()) 2,075,914 2oo.ooo I (2oo,ooo) I 2,075,914 200,000 _goo,ooo) 1 2,075,914 Obligatory Reserve Funds Total 28,837,576 '6,844;739 (15;780,840} ·26,416;730 / '16,468;179j'"'l8,721i686 .• 34;163,223 16;767;026 :1·· (12,631 ,466) 1•38,298, 783 16,748,832 (12;407,73211'42,639;883 Non-ObligatOIY Reserve Funds Animal Shelter 380,298 25,000 405,298 25,000 430,298 25,000 455,298 25,000 480,298 Capital Works 289,727 289,727 289,727 289,727 289,727 Comm. Facilities 172,700 172,700 172,700 172,700 172,700 Mens Slow Pitch 150,336 150,336 150,336 150,336 150,336 OCIFGrant 554,998 (554,998) 870,932 (870,932) Operations Ctr 440 440 440 440 440 Roads & Bridges 138,260 771,044 (870,002) 39,302 777,930 750,000)1 67,232 796,064 (75o,ooo) I 113,295 821,714 750,000 185,010 Stormwater Mgmt 497,215 (497,215) Seaton Infrastructure-new in 2017 10,000 100,000 (75,000) 35,000 100,000 (75,000)1 60,000 100,000 (75,ooo) 1 85,ooo 1oo,ooo 1 (75,ooo)l 11o,ooo WSIB 3,574,509 575,ooo I (3oo.ooo· 3,849,509 575,000 300,000)1 4,124,509 575,000 (3oo.ooo) 1 4,399,509 575,ooo I (3oo,ooo) I 4,674,509 Non-Obligatory Reserve Funds Total -6;302.107 3,154,6351 "{2,297,215 4,942;313 '2,348;862 1;995;932!1 '5,295,243 ' 1,496;064 1,125,000!1 ·5,666;306 1,521;714L1_1,125,000ll '• 6,063,021 Non-Discretionary Reserves Contingency-Election 212.753 70,000 (240,000)1 42,753 70,000 112,753 70,000 182,753 70,000 252,753 Continuing Studies 113,394 113,394 113,394 113,394 113,394 DC City's Share 5,343,758 1,747,860 612,620)1 6,478,998 799,170 (977,020' 6,301,148 850,699 (1,117,365)1 6,034,482 902,229 {1 ,286,725) 1 5,649,986 Duffins Heights 3,010,177 (229,252)1 2,780,925 (229,341) 2,551,584 (228,819) I 2,322,765 '228,634) 1 2,094,131 Financial Systems 966,638 250,000 1,216,638 250,000 1,466,638 25o,ooo I I 1,716,638 250,000 1,966,638 Seaton Dev Review 693,894 693,894 693,894 693,894 693,894 Vehicle Replacement 1,129,538 1,200,000 (1,003,000)1 1,326,538 1,300,000 1,285,000) 1,341,538 1 .40o,ooo I <1 ,249,5001 I 1,492,038 1,400,000 (613,ooo) 1 2,279,038 Seaton FIA Funding-new in 2017 26,000 748,000 774.000 748,000 1,522.000 748,ooo 1 1 2,21o,ooo 748,000 3,018,000 Winter Control 700,000 700,000 700,000 700,000 700,000 Non-Discretionary Reserves Total 11,783,447 2,367,860 2,084,872)114, 127 '139 3;167,170 2,491,361 14,802;948· 3,318,699 l_o(2,595;684ll15,525,963 3,370,2291 (2, 128,359)116, 767,833 Discretionary Reserves Accessibility Initiatives 54,794 54,794 54,794 54,794 54,794 AlP 914,000 557,000 (557,000) 914,000 557,000 (975,000) 496,000 557,000 557,ooo) 1 496,ooo 557,000 (557,000) 496,000 AlP II 250,000 (250,000' 250,000 (250,000' 250,000 '250,000) 250,000 (250,000) Facilities new in 2015 71,547 71,547 71,547 71,547 71,547 Land Purchase 99,403 99,403 99,403 99,403 99,403 Library Property Fence Line 150,000 150,000 (150,000)1 150,000 150,000 (150,000) 150,000 150,000 (150,000) 150,000 150,000 (150,000) 150,000 Rate Stabilization 10,987,867 1,000,000 (1,525,000)110,462,867 (1,605,000) 8,857,867 1,500,000) 7,357,867 (1,750,000) 5,607,867 Replacement of Capital Equipment 1,288,670 196,700)1 1,091,970 750,000 (675,000) 1,166,970 550,000' 616,970 750,000 (900,000) 466,970 Self Insurance 853,707 853,707 853,707 853,707 853,707 Senior Centre 450,000 75,000 525,000 75,000 600,000 75,000 675,000 75,000 750,000 Surcharges-Prgrms,Pools,Arenas,Rec Cmp!x 535,994 115,5oo I (23,ooo)l 628,494 I 115,5oo I (125,ooo)l 618,9941_ 115,5oo I (75,ooo)l 659,494 L_____11!;,5oo I (45,ooo)l 729,994 Sustainable Initiatives 98,265 98,265 I 98,265 I -I -I 98,265 I -I -I 98,265 Working Capital 400,000 40o,ooo I (2oo,ooo) I 2oo,ooo I I 2oo,ooo I I I 2oo,ooo Contingency-Assm Appeals, Misc. 1,223,201 1,223,201 I I 1,223,201 I I 1,223,201 I I I 1,223,201 Discretionary_Reserves Total 17;127,448 2,147,soo I >(2,701,70o)j.ts,573;248 !.· ·1,11!li,5()o I : (3,98o,ooo)I"14;490;748'1 ··1,147;soo.l>'"(3.082;oooJI12.556;248 I. 1.897.500 I t3.652.oooJito.8o1:748 Grand Total 62,159,290 19;585,3951>. f22;a54,s27,l'ii£o59,4:lo" 1•: 2aias1;7lO'F117,1aa~97!l,li~ll:75.2,11lil' •'22:'729;2a9:l r19;4a4,1sri) F72.o47;3o'o I •-•·2a,53a!2751 i19,313,os1!l76)272,485