HomeMy WebLinkAboutNovember 22, 2016
Page 1 of 5
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee Tuesday, November 22, 2016 7:00 pm City Hall, Main Committee Room
Attendees: Tanya Ryce, Supervisor, Cultural Services Katrina Pyke, Coordinator, Museum Programs Joan De Gennaro, Clerk-Typist (recording secretary) Don Hudson, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Pamela Fuselli, Pickering Museum Village Advisory Committee
Absent: Paul Savel, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee Laura Drake, Pickering Museum Village Advisory Committee Greg Oakes, Chair, Pickering Museum Village Foundation Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome
T. Ryce welcomed the members present. T. Ryce provided regrets from P. Savel, L. Coulter and L. Drake.
T. Ryce advised the committee that J. Calder has resigned his position on the committee. T. Ryce advised the committee on the restructuring of
some of the departments within the City and how it
affects V. Plouffe’s work on the Committee.
T. Ryce to discuss with V. Plouffe regarding a written report with percentage details of where projects are
including a budget.
2. Approval of Agenda & Minutes
Motion: to approve the Agenda for the November 22,
2016 meeting.
Page 2 of 5
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Moved: P. Fuselli Seconded: R. Cowan Carried Motion: to approve the Minutes of the September 27th meeting as written. Moved: R. Cowan Seconded: K. Emmink Carried
3. Foundation Report
No report T. Ryce to follow up with the Foundation on minutes
4. Sub-Committee Reports Facility Improvements T. Ryce advised the V. Plouffe has received a call from the grant advisory rep for the Cultural Spaces
Fund. The City is still in contention for this grant. D.
Hudson has asked if a project chart can be created showing projects underway, budgeted costs, and project completion status (by percentage).
Volunteer Recognition G. Lowman gave a brief summary of the Volunteer Recognition Sub Committee reports.
Motion: to accept the sub-committee reports as written. Moved: G. Lowman
Seconded: D. Hudson Carried Collections
K. Emmink reviewed the subcommittee report. Motion : that the PMV Advisory Committee approves the artifacts recommended by the Collections
Subcommittee for accession into the Core Collection.
T. Ryce to request follow up with V. Plouffe for living projects chart
Volunteer Recognition Sub-committee will bring a short list of nominations for Civic Awards to the
January meeting for Committee review and endorsement Volunteer Recognition
Subcommittee to continue volunteer driven kudos and send to T. Ryce and J. De Gennaro and distributed by museum
staff from Museum email K. Pyke to ensure M. Smiles to receive access to museum webmail.
K. Pyke to confirm with T. Ryce she has received the volunteer contact database for email
distribution
Page 3 of 5
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Moved: K. Emmink Seconded: G. Lowman Carried Motion: to accept the report as written. Moved: P. Fuselli Seconded: R. Cowan Carried K. Pyke advised that the remaining pieces of the Middleton Collection have arrived at the site. 5. 2017 Events Line Up
K. Pyke reviewed the 2017 event line up. T. Ryce advised that staff time, guest attendance and revenue generation were primary considerations in
determining which events would remain in the line-up. The elimination of negative balance events (attendance + revenue < staff time + program expenses) in 2017 is not expected to impact revenue or attendance, and will increase the ability of staff to
manage volunteers and events more effectively. Motion: The PMV Advisory Committee accept the 2017 event line up as presented. Moved: R. Cowan Seconded: K. Emmink Carried
T. Ryce to share M. Smiles final event report once Christmas in the Village is completed
6. Volunteer Program Update
T. Ryce reviewed where the Volunteers Redevelopment Plan stands. Currently working on the following
Surveys for partners & peers M. Smiles will attend a future meeting to present on the results of a volunteer stakeholder and peer survey.
T. Ryce to follow up with M. Smiles on a presentation date to the Committee
7. PMV Strategic Plan Update
Page 4 of 5
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
P. Fuselli presented the Strategic Plan update
Steering Committee for the Strategic Plan has been struck and has met twice.
Reviewed draft vision and mission statements
Reviewing the SWOT analysis Final draft of PMV Strategic Plan Process document distributed to committee for review and approval.
Motion: that PMV Advisory Committee approve the Strategic Plan Process as written and presented. Moved: G. Lowman Seconded: R. Cowan Carried
8. CMOG Standards Review Update
K. Pyke updated on the 2016 CMOG Standards
Review. PMV received a perfect score on the two standards under review: Community Standards (Social Media
Plan) and Exhibition Standards (5 year Exhibition
Plan). Staff are waiting on templates and guidance from the Ministry on the 2017 Standards under review:
Financial (3 Year Financial Plan), Interpretation and
Programming (Interpretive Plan), and Research (3 Year Research Plan).
9. Other Business & Adjournment
T. Ryce provided updates
City has adopted new branding guidelines
Museum staff are working with a design company to create a new logo
Cultural Advisory Committee heard reports
from Heritage Pickering, Library and PMV in
order to develop Heritage Assets promotion
Page 5 of 5
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
plan to build capacity and appreciation for Heritage in our community.
New Councillor Shaheen Butt was appointed by Council last night There will be an advertisement to replace J. Calder’s position. Committee provided comments.
Motion: to adjourn
Moved: K. Emmink Seconded: R. Cowan Carried
T. Ryce to forward Shaheen Butt volunteer recognition event to G. Lowman T. Ryce to work with Clerk’s office on posting for AC member
Meeting Adjourned: 8:40 pm
Copy: Director, Community Services
Clerks