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HomeMy WebLinkAboutFebruary 27, 2017c;./yo/ DICKERING Council Agenda Monday, February 27, 2017 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca C/y �f DICKERING Council Meeting Agenda February 27, 2017 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Meeting Minutes, January 16, 2017 1-8 In Camera Council Meeting Minutes, February 6, 2017 Under Separate Cover Special Council Meeting Minutes, February 6, 2017 9-12 Planning & Development Committee Meeting Minutes, 13-16 February 6, 2017 Executive Committee [Budget] Meeting Minutes, February 16, 2017 17-27 IV) Presentations V) Delegations VI) Correspondence Corr. 57-17 Corr. 58-17 VII) Committee Reports Report 2017-02 of the Planning & Development Committee VIII) Reports — New and Unfinished Business Report FIN 02-17 Report FIN 04-17 IX) Motions and Notice of Motions X) By-laws 28-33 34 35-136 137-145 For information related to accessibility requirements please contact: Linda Roberts 905A20.4660 extension 2928 Iroberts@pickering.ca Cd; �f DICKERING Council Meeting Agenda February 27, 2017 Council Chambers 7:00 pm XI) Other Business XII) Confirmation By-law XIII) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca c44 DICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski L. Harker - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - (Acting) City Clerk (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption of Minutes Resolution # 251/17 Moved by Councillor Cumming Seconded by Councillor Brenner In Camera Council Meeting Minutes, December 12, 2016 Council Meeting Minutes, December 12, 2016 Executive Committee Minutes, January 9, 2017 Planning & Development Committee Minutes, January 9, 2017 Carried 1 Cly PICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers (IV) Delegations 1. Colin Thomson Commodore, Pickering Auxiliary Rescue Association (PARA), appeared before Council to detail PARA's role in the community and to provide an update on activities. Mr. Thomson outlined the 2016 Season in Review and the 2017-2019 Strategic Plan, noting that PARA's ongoing challenges are increasing public awareness and funding opportunities. Handouts were provided to the (Acting) City Clerk. A brief question and answer period ensued regarding training and work with Pickering Fire Services. 2. Brian Malcolm, a Pickering resident, appeared before Council regarding expanding the definition of school zone for photo radar use. Mr. Malcolm expressed his safety concerns with people speeding outside of school zones, and recommended putting photo radar in variable locations to encourage people to slow down. 3. Joe Maire, 1959 Woodview Avenue, appeared before Council regarding PLN 02-17. He noted that he spoke at the Planning & Development Committee meeting on January 9th, and wanted to respond to comments that were made regarding his presentation. Mr. Maire expressed his concerns with development occurring on wetlands and questioned whether the fill on this property was tested for contamination. He provided a submission to the (Acting) City Clerk. A brief question and answer period ensued. 4. Cheryl Shindruk, Geranium Homes, appeared before Council to respond to comments regarding PLN 02-17. Ms. Shindruk noted that they consulted with the Ministry of Natural Resources to determine the wetland boundaries, they acknowledged the fill on site, and noted that there were no encumbrances on the property that would prohibit from building on this land. A brief question and answer period ensued. (V) Committee Reports a) Report EC 2017-01 of the Executive Committee 1. Director, Community Services, Report CS 02-17 Community Association Lease Agreement - 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Council Decision 2 C f<j DICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856 .Pickering Kinsmen Royal Canadian Air Cadet Squadron set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 2. Director, Engineering Services, Report ENG 01-17 Pickering City Centre -Stormwater Management Strategy Council Decision 1. That Council endorse the Pickering City Centre Stormwater Management Strategy Final Report, April 2015; 2. That Staff be authorized to use the stormwater management criteria that is contained_ in the Strategy when reviewing development applications for areas within the Pickering City Centre; 3. That Council endorse the site specific criteria for Pickering Town Centre Lands (Section 6.2 of the Strategy) to the effect that any redevelopment in the flood storage area on the south parking lot of the Pickering Town Centre preserve the existing flood storage volume on the site and that new development in the existing flood storage area be adequately flood proofed to the predicted 100 year level; and That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Resolution # 252/17 Moved by Councillor Pickles Seconded by Councillor Brenner That Report 2017-01 of the Executive Committee meeting held on January 9, 2017, be adopted, save and except Item #3. Carried 3 c '4 PICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers 3. Director, Finance & Treasurer, Report FIN 01-17 2017 Interim Levy and Interim Tax Instalment Due Dates A brief question and answer period ensued regarding funding programs for seniors and persons with disabilities. Resolution # 253/17 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That an interim property tax levy be adopted for all realty property classes for 2017; 2. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2017; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried b) Report PD 2017-01 of the Planning & Development Committee 1. Director, Corporate Services & City Solicitor, Report LEG 01-17 Geranium Rosebank Development Inc., Plan of Subdivision 40M-2470 -Final Assumption of Plan of Subdivision Council Decision 1. That Maitland Drive and Pike Court within Plan 40M-2470 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2470, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 28 to 32; 3. That Geranium Rosebank Development Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 2470, save and except from Blocks 28 to 32; and 4 644 DICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, City Development & CBO, Report PLN. 01-17 Zoning By-law Amendment Application A 06/16 City Initiated Zoning By-law and Urban Design Guidelines City Centre Council Decision 1. That the City initiated City Centre Zoning By-law, dated December 23, 2016 for all lands within the City Centre, be endorsed as set out in Appendix I to Report PLN 01-17, and that staff be authorized to finalize and forward the recommended City Centre Zoning By-law to Council for enactment at such time as the Krosno Creek Natural Heritage System Zone boundary has been agreed to by the City, the Toronto and Region Conservation Authority and the Downtown Pickering Landowners Group. 2. That Council endorse the City Centre Urban Design Guidelines,. dated December 2016, as set out in Appendix II to Report PLN 01-17, and that final Guidelines be brought forward for approval with the Zoning By-law. Resolution # 254/17 Moved by Councillor Pickles Seconded by Councillor Brenner That Report 2017-01 of the Planning & Development Committee meeting held on January 9, 2017, be adopted, save and except Item #3. Carried 3. Director, City Development & CBO, Report PLN 02-17 Draft Plan of Subdivision Application A 16/15 Woodview Land Development Corporation (Geranium Homes) Part of Lot 10, Plan 329 (1952, 1958 and 1960 Woodview Avenue) A brief question and answer period ensued regarding the process for testing the fill on site for contaminants. cry =/ DICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers Resolution # 255/17 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Draft Plan of Subdivision Application SP -2015-07, submitted by Woodview Land Development Corporation, on lands being Part of Lot 10, Plan 329, to establish a residential plan of subdivision consisting of 21 Tots for detached dwellings, a future development block for a detached dwelling and a block for Open Space Hazard Lands, as shown on Attachment #3 to Report PLN 02-17, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 16/15, submitted by Woodview Land Development Corporation, to implement the Draft Plan of Subdivision SP -2015-07, on lands being Part of Lot 10, Plan 329, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 02-17 be forwarded to Council for enactment. Carried (VI) New and Unfinished Business 1. Director, Corporate Services & City Solicitor, Report CLK 01-17 City of Pickering Integrity Commissioner Resolution # 256/17 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That report CLK 01-17 regarding an Integrity Commissioner for the City of Pickering be received; 2. That the City of Pickering join in the retainer by the Regional Municipality of Durham of Fasken Martineau DuMoulin LLP as Integrity Commissioner for the term January 1, 2017 to December 31, 2021; 3. That Council pass the attached appointment by-law to appoint Guy W. Giorno of Fasken Martineau DuMoulin LLP as the Integrity Commissioner for the City of Pickering; 4. That the Mayor and Clerk be authorized to sign a retainer agreement to confirm the shared agreement; 6 GCS ,/ PICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers That a copy of this report be forwarded to the Regional Municipality of Durham; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried (VII) By-laws 7535/17 Being a by-law to exempt Blocks 61 to 71, Plan 40M-2571, from the part lot control provisions of the Planning Act. 7536/17 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2017. 7537/17 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 10, Plan 329 (A 16/15). 7538/17 Being a by-law to authorize the City of Pickering to appoint Guy W. Giorno as the Integrity Commissioner for the City of Pickering. Resolution # 257/17 Moved by Councillor Brenner Seconded by Councillor Cumming That By-law Nos. 7535/17 through 7538/17, be approved. Carried (VIII) Other Business 1. Councillor McLean gave notice that he would be bringing forward a Notice of Motion regarding the re -allocation of the "Police Effectiveness and Modernization Grant" for Police Services, as effective April 1, 2017, this funding will be re- allocated. 2. Mayor Ryan requested that staff undertake a review to address derelict buildings in the City before they become a fire hazard or a place for vandalism. 7 C/ -y4 DICKERING Council Meeting Minutes January 16, 2017 7:00 pm - Council Chambers (IX) Confirmation By-law By-law Number #7539/17 Councillor McLean, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of January 16, 2017. (X) Adjournment Moved by Councillor Cumming Seconded by Councillor Brenner That the meeting be adjourned at 8:00 pm. Dated this 16th day of January, 2017. Carried Carried Mayor Ryan Lisa Harker Deputy Clerk 8 Special Council Meeting Minutes Monday, February 6, 2017 7:12 pm Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Absent: I. Cumming Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Rose L. Harker F. Jadoon L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering & Public Works - Director, Finance & Treasurer - Chief Planner - Deputy Clerk - Senior Advisor, Investment Attraction - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution #258/17 Moved by Councillor Pickles Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a proposed or pending acquisition 1 9 Special Council Meeting Minutes Monday, February 6, 2017 7:12 pm Council Chambers or disposition of land by the municipality or local board and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Carried 1. Chief Administrative Officer Report CAO 01-17 Land Acquisition and Disposition Pickering Innovation Corridor Seaton General discussion ensued on the following matters. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 259/17 Moved by Councillor Pickles Seconded by Councillor McLean That the recommendations considered at the Closed Meeting of Council be approved. Resolution # 260/17 Moved by Councillor Pickles Seconded by Councillor McLean That Council rise into open session of Council. 2. Chief Administrative Officer Report CAO 01-17 Land Acquisition and Disposition Pickering Innovation Corridor Seaton Resolution # 261/17 Moved by Councillor Butt Seconded by Councillor Brenner 10 2 Carried Carried Special Council Meeting Minutes Monday, February 6, 2017 7:12 pm Council Chambers 1. That staff be directed to continue to negotiate the terms of: (a) an Agreement of Purchase and Sale of employment lands within the Seaton Development Area (as shown on Attachment No. 2) between Ontario Infrastructure and Land Corporation, as vendor, and the City, as purchaser; and (b) an Agreement of Purchase and Sale of those lands between the City, as vendor, and a major developer, as purchaser; 2. That staff be directed to continue supporting and facilitating the dialogue between the developer and a multinational manufacturing business that has expressed interest in leasing the said lands, for the purpose of having the manufacturer move its business operation to the lands; 3. That the Chief Administrative Officer be authorized to execute the Agreements of Purchase and Sale referred to in Recommendation 1, in a form satisfactory to the Director, Corporate Services & City Solicitor, provided that such Agreements are conditional upon the subsequent approval of Council; 4. That staff be directed to send a copy of this Report to the Minister of Infrastructure, the Minister of Economic Development and Growth and the Region of Durham; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried Unanimously on a Recorded Vote (III) Confirmatory By-law By-law Number 7540/17 Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of February 6, 2017. Carried (IV) Adjournment The meeting adjourned at 7:15 pm. 3 11 Special Council Meeting Minutes Monday, February 6, 2017 7:12 pm Council Chambers Dated this 6th day of February, 2017 12 4 Mayor David Ryan Lisa Harker Deputy Clerk cezy DICKERING Planning & Development Committee Meeting Minutes February 6, 2017 7:15 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley C. Rose N. Surti L. Harker D. Wylie L. Paray L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Chief Planner - Manager, Development Review & Urban Design - Deputy Clerk - Principal Planner -Development Review - Planner I - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Ashe, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 13 Gt, DICKERING Planning & Development Committee Meeting Minutes February 6, 2017 7:15 pm - Council Chambers Chair: Councillor Ashe 1. Information Report No. 01-17 Draft Plan of Subdivision Application SP -2016-04 Zoning By-law Amendment Application A 13/16 702153 Ontario Limited Part Block M, Plan 418 and Block 25, 40M-1366, (527 Gillmoss Road) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. Lalita Paray, Planner I, appeared before the Committee and through the aid of a power point presentation, provided an overview of the application, outlining the location within the Rosebank Neighbourhood. She also noted resident and agency comments received to date. James Koutsovitis, Planner, Gatzios Planning & Development Consultants Inc., appeared on behalf of the applicant, noting he was present to respond to any questions raised. Lynn Murrell, 560 Gillmoss Road, Pickering, appeared before the Committee questioning whether any plans were in place to extend Gillmoss Road, and if not, she questioned what route the construction vehicles would be using. Ernie Mee, 657 Dunn Crescent, Pickering, appeared before the Committee, noting his property adjoins the southern portion of the proposed development, and that he had previously submitted a letter along with pictures. He questioned the ownership of Block 25, noting he has been maintaining the property for a number of years, and questioned whether the new owners would continue to do so. Mr. Mee also sought clarification on whether Dunn Crescent would eventually open up. He also noted concerns with respect to elevation, grading and drainage as well as noise attenuation. He noted that with the removal of the trees and undergrowth that had provided a sound barrier in the past, noise levels have greatly increased, noting the need for a proper sound barrier, with Metrolinx planning to double the number of tracks. Discussion period ensued with members seeking clarification with respect to the future plans for Dunn Crescent. Tony Mauro, Fairgate Homes appeared before the Committee noting they would take all concerns into consideration and continue to work with area residents. Discussion continued with staff being requested to look into the noise issues in consultation with Metrolinx, fencing along the rear property line and how the drop in 2 14 GCS PICKERING Planning & Development Committee Meeting Minutes February 6, 2017 7:15 pm - Council Chambers Chair: Councillor Ashe elevation will be addressed. They also questioned who would be responsible for maintaining Block 25. (III) Part "B" Planning & Development Reports 1. Director, City Development & CBO, Report PLN 03-17 Draft Plan of Subdivision Application SP -2016-02 Zoning By-law Amendment Application A 10/16 Frontdoor Developments Inc. Block 111, Plan 40M-1413, (2090 Duberry Drive) Courtney Heron -Monk, Planner, Weston Consulting, appeared before the Committee on behalf of the applicant in support of the application. Discussion ensued with Members questioning plans for demolition of the site as well as timelines for construction and if the site would be properly maintained in compliance with City construction guidelines. Members also requested that a contact letter be circulated to area residents to provide them with contact information in order to address any issues that may arise during the construction phase. No members of the public appeared in support of or opposition to the application. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Draft Plan of Subdivision Application SP -2016-02, submitted by Frontdoor Developments Inc., on lands being Block 111, Plan 40M-1413, to establish a residential plan of subdivision consisting of 40 lots for detached dwellings fronting a public road, as shown on Attachment #2 to Report PLN 03-17, and the implementingconditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 10/16, submitted by Frontdoor Developments Inc., to implement the Draft Plan of Subdivision SP -2016-02, on lands being Block 111, Plan 40M-1413, be approved, and that the draft Zoning By-law Amendment as set out in Appendix 11 to Report PLN 03-17 be forwarded to Council for enactment. Carried 3 15 C4 DICKERING Planning & Development Committee Meeting Minutes February 6, 2017 7:15 pm - Council Chambers Chair: Councillor Ashe (IV) Other Business 1. Councillor Brenner requested that staff look into a policy for waiving permit fees for the private sector when doing modifications to homes for accessibility purposes. The Chief Administrative Officer advised that he would review with senior staff and provide Members with further information in this regard. (V) Adjournment The meeting adjourned at 8:00 pm. 4 16 CtZ .{ DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Grant C. Rose J. Hodgson D. Shields B. Duffield J. Halsall L. Harker - Chief Administrative Officer - Director, City Development & CBO - Director,. Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering & Public Works - Director, Finance & Treasurer - CEO, Library - Chief Planner - Division Head, City Administration - City Clerk - Manager, Facilities Operations - Manager, Budgets & Internal Audit - Deputy Clerk (I) Disclosure of Interest 1. Councillor McLean declared a conflict of interest with respect to Community Grants — Pickering Auxiliary Rescue Association and Durham Regional Police Children's Games. Councillor McLean did not take part in the discussions or vote on the matter. Councillor McLean left the meeting 2. Councillor Butt declared a conflict of interest with respect to Community Grants — Pak -Canadian Society of Durham. Councillor Butt did not take part in the discussions or vote on the matter. 1 17 18 Gf<e o/ PICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room 3. Councillor Brenner declared a conflict of interest with respect to Animal Services and Culture & Recreation salaries as he has family members employed in these areas. Councillor Brenner did not take part in the discussions or vote on the matter. (II) Delegations 1. Peter Rodrigues appeared before the Committee to provide his thoughts on the proposed budget. He noted that there should be more public engagement when it comes to budget meetings, including holding the meetings in a larger room. Mr. Rodrigues also noted that Members of Council's vehicle expenses should be reduced, that there should be recorded votes on all matters at Committee and Council meetings, and that the City should re-evaluate how City resources are allocated for by-law prosecutions. 2. Mary Delaney, Land Over Landings, appeared before the Committee to encourage the Committee to support Land Over Landing's Grant Application. Ms. Delaney provided a brief overview of the proposed study, and noted that the results will provide an alternative vision for the Federal Lands. She noted they have raised 70% of the required funds to date. 3. Steve Johnston appeared before the Committee regarding the City's User Fees. Mr. Johnston noted that City of Pickering taxicab drivers pay upwards of $3,600 in annual fees, and that Uber drivers should be required to pay the same fees and go through the same application process. He stated taxicab drivers are losing revenue to Uber drivers, and that the By-law Department should have options to prosecute these illegal drivers. 4. Mandeep Bakshi appeared before the Committee regarding the City's User Fees. Mr. Bakshi expressed his concern with Uber drivers not being required to pay any licensing fees, and that they are stealing taxicab revenue. 5. Surinder Kumar appeared before the Committee regarding the City's User Fees. Mr. Kumar expressed his concern with Uber drivers in Pickering and requested that they be required to go through the same application and approval process as taxicab drivers in Pickering. A question and answer period ensued regarding how many Uber drivers are operating in Pickering, and how other municipalities are regulating Uber. 6. David Sim appeared before the Committee regarding the proposed 2017 Current and Capital Budget. Mr. Sim noted that he was pleased with the proposed budget, but expressed his concerns with the lack of revenue opportunities pursued. He 2 PICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room asked that Council take every opportunity to generate revenue to offset property taxes, and is in support of an airport in Pickering to generate revenue and jobs. He also requested that Council not support the grant request from Land Over Landings. (III) Presentations Mayor Ryan welcomed everyone to the meeting and thanked staff for all of their hard work, noting that this budget represents the lowest budget increase in 17 years. He acknowledged the aggressive approach to economic development, and stated that jobs and investments are the number one corporate priority. Tony Prevedel, Chief Administrative Officer, provided highlights of the budget, noting that the base budget document was prepared with 3-5 years in mind. Highlights include the realignment of Economic Development to the CAO's Office, a comprehensive zoning by-law review, and the Pickering City Centre Project. Councillor McLeanreturned to the meeting. Stan Karwowski, Director, Finance & Treasurer, provided a PowerPoint presentation to Committee outlining the 2017 Draft Current and Capital Budgets. His presentation included a budget summary, capital budget overview, financial position and debt, and challenges and opportunities. A question and answer period ensued regarding hydro costs and the rate stabilization reserve fund. The Committee discussed options for the proposed Seniors & Low Income Disabled Property Tax Relief Program, including Regional involvement. Discussion ensued regarding the new operations centre and on-site revenue possibilities, and the possibility of pursuing a consolidated Fire Hall and Regional EMS station. Committee recessed at 11:00 am and reconvened at 11:15 am. Stan Karwowski, Director, Finance & Treasurer, continued his presentation to Committee. Discussion ensued regarding assessment appeals, specifically OPG's Pickering Plant, and whether the City's assessment base will be affected if the plant is decommissioned. 3 19 20 PICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room (IV) Matters for Consideration 1. Review and Recommendation of the 2017 Capital Budget Moved by Councillor Brenner That the following 2017 Capital Budget items be approved and presented to Council on February 27, 2017, save and except Parks — Account 5780.1706, Frenchman's Bay West Park — Master Plan (Phase 1); Mayor & Council Capital Budget Civic Complex Senior Citizens Centre Dunbarton Pool Don Beer Arena Community Centres Rec Complex — Core Rec Complex — Pool Rec Complex — Arenas Museum Property Maintenance Roads Equipment Operations Centre Parks (save and except Account 5780.1706, Frenchman's Bay West Park — Master Plan (Phase 1) Fleet Vehicles Information Technology 4 (44 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room Streetlights & Signalization Sidewalks Stormwater Management Roads Projects Water Resources & Development Services Development Projects (DC Funded) Finance Fire Services Library Carried Parks, Account 5780.1706, Frenchman's Bay West Park — Master Plan (Phase 1) Discussion ensued regarding the need for increased community engagement for this project, and concerns with ensuring the environment is well -protected. It was noted that modernizing this area will actually serve to protect the dunes, the wetlands and the overall environment. Councillor Cumming requested that staff keep safety in mind when encouraging increased traffic on the water, noting that he has received numerous complaints about snowmobiles on the lake. Moved by Councillor Brenner That the following 2017 Capital Budget items be approved and presented to Council on February 27, 2017; Parks, Account 5780.1706, Frenchman's Bay West Park — Master Plan (Phase 1). Carried Committee recessed at 12:10 pm and reconvened at 12:45 pm. Councillor McLean left the meeting at 12:10 pm. 5 21 22 Executive (Budget) Committee 131CKERI Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room 2. Review and Recommendation of the 2017 Current Budget A discussion period ensued regarding the budget allocated for new staff positions, and a staffing strategy for Seaton, corporate efficiencies with a consolidated corporate security strategy, shared services, and the potential for the consolidation of Staff between the Library and City Hall to find corporate efficiencies. Moved by Councillor Butt That the following 2017 Current Budget items be approved and presented to Council on February 27, 2017,.as follows; Office of the CAO -Admin Customer Care Centre Economic Development and Marketing Human Resources Health & Safety City Development -Admin Planning & Design Building Services Strategic Initiatives & Sustainability Committee of Adjustment Heritage Pickering Cult. '& Rec. — Admin. Civic Centre Senior Citizens Centre Programs. Dunbarton Pool 6 644 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room Don Beer Arena Community Centres Recreation Complex — Central Core Recreation Complex — Pool Recreation Complex — Arenas Museum Operations Admin Property Maintenance Fleet Services Roads Parks Information Technology Legal Services Clerk's Offices Records Management & Elections Print Shop/Mail Room By-law Animal Services Engineering Services — Admin Crossing Guards Water Resources &Development Services 7 23 a 4- . PJCKER1NG Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room Sidewalks Street Lights Finance Supply & Services Fire Protection Emergency Operations Libraries Carried 3. Review and Recommendation of 2017 General Government Moved by Councillor Butt That the following 2017 General Government items be approved and presented to Council on February 27, 2017, save and except General Government, Account #2113 — Councillor Ashe, Grants to Organizations, Annual Charges — External Debentures and Internal Loans by Function, Transfers to Reserves, Transfer to Reserve Funds, and User Fees; General Government Mayor Ryan Councillor McLean Councillor Pickles Councillor Brenner Councillor Cumming Councillor Butt Council Support Purchased Services 24 8 DICKERING 6.4 Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room Corporate Requirements Property Tax & Vacancy Rebates Insurance/Self Insurance Carried General Government, Account #2113 — Councillor Ashe A brief question and answer period ensued regarding the Council Communications budget during an election year. Due to amendments to the Municipal Elections Act, which includes moving the opening of nominations from January 1, 2018 to May 1, 2018, the Committee requested that the City Clerk review the Council Compensation Policy to ensure it reflects these new dates and corresponding budget allotment for 2018. Moved by Councillor Butt That the Current budget for General Government, Account #2113 — Councillor Ashe be approved and presented to Council on February 27, 2017. Carried General Government, Grants to Organizations Moved by Councillor Pickles That the Current budget for General Government, Grants to Organizations be approved and presented to Council on February 27, 2017. Carried General Government, Annual Charges — 2016 Budget — External Debentures & Internal Loans by Function Moved by Councillor Cumming That the Current budget for General Government, Annual Charges — 2016 Budget — External Debentures & Internal Loans by Function be approved and presented to Council on February 27, 2017. Carried 9 25 26 • ate �h DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room General Government, Transfer to Reserves A brief question and answer period ensued regarding federal gas tax. Moved by Councillor Ashe That the Current budget for General Government, Transfer to Reserves be approved and presented to Council on February 27, 2017. Carried General Government, Transfer to Reserve Funds Moved by Councillor Ashe That the Current budget for General Government, Transfer to Reserve Funds be approved and presented to Council on February 27, 2017. Carried General Government, User Fees General discussion ensued regarding Uber, and how the City can regulate their operations and make a level playing field for the City's taxicab drivers. A brief question and answer period ensued regarding Wrecking Yard fees, with a request for staff to clarify these fees. Moved by Councillor Brenner That the Current budget for General Government, User Fees be approved and presented to Council on February 27, 2017. Carried as amended later in the meeting (Refer to following motion) Moved by Councillor Brenner That a Tree Cutting Permit in the User Fees Schedule be raised from $100 to $200, and that the additional $100 be placed in a tree canopy replacement reserve. The main motion was then Carried, as amended. 10 Carried cls 4 PJCKERI NG Executive (Budget) Committee Meeting Minutes Thursday, February 16, 2017 9:00 am Main Committee Room (V) Adjournment Moved by Councillor Brenner Seconded by Councillor Cumming That the meeting be adjourned at 1:45 pm. Carried 11 27 DICKERING Correspondence 1. Corr.57-17 Lon Harnish Rotary Club of Ajax 255 Huntingwood Drive Oshawa, ON L1 J 7C6 February 27, 2017 Pages Motion to Endorse 29 Letter received from Lon Harnish, Pickering RibFest Chairperson, Rotary Club of Ajax, seeking Council approval for the annual Pickering RibFest to be a pet - free event. 2. Corr. 58-17 Christopher Harris, Town Clerk Town of Whitby And Andrew Brouwer, City Clerk City of Oshawa Motion to Endorse 30-33 Letters received from the Town of Whitby and the City of Oshawa seeking Council support of a recommendation passed by Whitby Council on December 12, 2016 requesting that the Province of Ontario make Highway 412 a non - tolled highway. 28 January 25, 2017 ROTARY CLUB OF AJAX 314 HARWOOD AVE. S. P.O. BOX 21022 AJAX, ON L1S 7H2 City of Pickering C/o Marisa Carpino Pickering Civic Complex One The Esplanade Pickering, ON L 1 V 6K7 Attn: Mayor and City council RE: Pickering RibFest and Pets www.ajaxrotary.org www.pickeringribfest.com dry . 57 ---/r7 LTO ORIGINAL - — n COPY TO: COf R. ALcc TAKE APR„+CTIC N lYkoA-1 on A -c End -or s Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's RibFest. The dates of the event are June 2nd thru to June 4th , 2017. We wish to make this event a Pet -Free Event. Health and safety of all attending are our main concerns for making this request. Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as a Pet -Free annual event. City Council has our assurance that if this request is approved, we will take the steps to advertise this fact in all our advertising. Your kind consideration to this request would be greatly appreciated. Yours truly -'if s Lon Harnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1J 7C6 H: 905-723-5478 B: 800-661-0243 ext 4146 F: 905-576-2919 lon.harnish@cibc.ca ROTARY FOUR-WAY TEST "Of the things we Think, Say or Do" 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIENDSHIPS? 4. Will it be BENEFICIAL to all concerned? 29 Town of Whitby Office of the Town Clerk 575 Rossland Road East, Whitby, ON L1 N 2M8 www.whitby.ca December 19, 2016 The Honourable Steven Del Duca Minister of Transportation 77 Wellesley Street West Ferguson Block, 3rd Floor Toronto ON M7A 1Z8 Re: Highway 412 — Tolls ORIGINALTO: COPY TO: rr. 5-g- f. TAKE APR. ACTION S`lo� ► on -k� Sndoe� Please be advised that at a meeting held on December 12, 2016, the Council of the Town of Whitby adopted the following recommendation: Whereas it, is proposed that Highway 412 will become a tolled highway in 2017; Whereas all other Ontario link highways to and from Highway 401 are non -tolled highways; and, Whereas the current plan to make the Highway 412 a toll route will drastically discourage people from driving it and increase traffic on local roads and Highway 401. Now Therefore be it Resolved: That the Council of the Town of Whitby request that the Province of Ontario make Highway 412 a non -tolled highway. Should. you require further information, please do not hesitate to contact the undersigned at 905.430.4302. • Christopher Harris Town Clerk Copy: Lorne Coe, MPP — Whitby -Oshawa Joe Dickson, MPP — Ajax -Pickering Jennifer K. French, MPP - Oshawa Tracy MacCharles, MPP — Pickering -Scarborough Nicole Wellsbury, Town Clerk, Town of Ajax Thom Gettinby, CAO/Clerk, Township of Brock Anne Greentree, Municipal Clerk, Municipality of Clarington Andrew Brouwer, City Clerk, City of Oshawa Debbie Shields, City Clerk, City of Pickering John Paul Newman, Municipal Clerk, Township of Scugog Debbie Leroux, Clerk, Township of Uxbridge Mayor Don Mitchell, Town of Whitby Deputy Mayor Derrick Gleed, Town of Whitby 30 Oshawag Corporate Services Department City Clerk Services File: F-4200 February 3, 2017 DELIVERED BY E-MAIL The Honourable Steven Del Duca Minister of Transportation Re: Whitby Council's Resolution — Opposition to Tolls on Highway 412 This is in response to correspondence from the Town of Whitby dated December 19, 2016 concerning the above -referenced matter. Oshawa City Council considered the above matter at its meeting of January 30, 2017 and adopted the following resolution: "That Oshawa Council endorse Whitby Council's resolution to the Minister of Transportation requesting Highway 412 be a non -tolled highway similar to all other Ontario Zink highways to and from Highway 401." Attached please find a copy of Whitby Council's resolution. Please also be advised, at its meeting of June 29, 2015 Oshawa City Council directed the following resolution be forwarded as its comments to Calvin Curtis, Head, Planning and Engineering at the Ministry of Transportation concerning Ontario Regulation Amendments for Highway 407 between Pickering .and Oshawa and Highway 412 in Whitby: "That correspondence from the Ministry of Transportation (Ontario) concerning Phase 1 construction of Highway 407 and proposed amendments to the Highway' Traffic Act be received and filed, and the Ministry be advised the City does not support tolling on Highways 412 and 418." By copy of this letter, l am advising Ontario's Minister of Transportation, Durham Region M.P.P.s and area municipalities of Oshawa Council's decision. Your consideration of this important issue is appreciated. The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905.4363311 1.800.667.4292 Fax 905436.5697 www.oshawa.ca 31 -2 - If you need further assistance concerning this matter, please contact me at the address listed below or by telephone at 905-436-5636, ext. 2230. Andrew Brouwer City Clerk /kb Jennifer French, M.P.P. (Oshawa) Granville Anderson, M.P.P. (Durham) Lorne Coe, M.P.P. (Oshawa -Whitby) Laurie Scott, M.P.P. (Haliburton - Kawartha Lakes — Brock) Joe Dickson, M.P.P. (Ajax -Pickering) Tracy MacCharles, M.P.P. (Pickering -Scarborough East) Clerk, City of Pickering Clerk, Municipality of Clarington Clerk, Town of Ajax Clerk, Town of Whitby Clerk, Township of Brock Clerk, Township of Scugog Clerk, Township of Uxbridge Clerk, Regional Municipality of Durham 32 -3 Whitby Council Resolution of December 12, 2016 Re: Opposition to Tolls on Highway 412 "Whereas it is proposed that Highway 412 will become a tolled highway in 2017; Whereas all other Ontario link highways to and from Highway 401 are non -tolled highways; and, Whereas the current plan to make the Highway 412 a toll route will drastically discourage people from driving it and increase traffic on local .roads and Highway 401; Now Therefore be it Resolved:. That the Council of the Town of Whitby request that the Province of Ontario make Highway 412 a non -tolled highway." The Corporation of the City of Oshawa, 50 Centre. Street South, Oshawa, Ontario L1 H 3Z7 Phone 905.436°3311 1-800°667°4292 Fax 905°436°5697 www.oshawa.ca 33 c -t -A DICKERING February 27, 2017 Committee Reports Report PD 2017-02 of the Planning & Development Committee Pages 1. Director, City Development & CBO, Report PLN 03-17 Draft Plan of Subdivision Application SP -2016-02 Zoning By-law Amendment Application A 10/16 Frontdoor Developments Inc. Block 111, Plan 40M-1413, (2090 Duberry Drive) Recommendation 12-36 1. That Draft Plan of Subdivision Application SP -2016-02, submitted by Frontdoor Developments Inc., on lands being Block 111, Plan 40M-1413, to establish a residential plan of subdivision consisting of 40 lots for detached dwellings fronting a public road, as shown on Attachment #2 to Report PLN 03-17, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 10/16, submitted by Frontdoor Developments Inc., to implement the Draft Plan of Subdivision SP -2016-02, on lands being Block 111, Plan 40M-1413, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 03-17 be forwarded to Council for enactment. 34 DICKERING New and Unfinished Business February 27, 2017 Pages 1. Director, Finance & Treasurer, Report FIN 02-17 44-47 2017 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation It is recommended that Report FIN 02-17 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2017 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. 2. Director, Finance & Treasurer, Report FIN 04-17 48-136 2017 Current and Capital Budget Recommendation 1. That Report FIN 04-17 of the Director, Finance & Treasurer be approved; and, a) That the 2017 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $52,841,872 be approved; b) That the 2017 Gross Current Budget expenditures for City purposes in the amount of $38,230,985 (excluding personnel expenditures) less estimated current revenues of $31,096,589 (City Revenues of $30,046,589 plus $850,000 for assessment growth plus supplementary taxes of $200,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,319,600 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for the Fence Levy, $75,000 for the Seniors Property Tax Relief program and $100,000 for the Minor Buildings Replacement Reserve Strategy Special Levy, for a total final levy of $60,120,868 being an increase of approximately 2.69% over the 2016 budget, be approved; 35 2. That the 2017 Capital Budget for the City of Pickering with a Gross Expenditure of $45,144,080 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2017 Capital Budget: Transfer from Current Fund to Capital Fund $1,319,600 Transfers from Reserves: - Rate Stabilization Reserve (7021) 513,545 • - City Share Dev. Charges Projects (7022) 121,196 - Vehicle Replacement Reserve (7040) 1,112,000 - Capital Replacement Reserve (7001) 286,250 - Don Beer Arena Surcharge (7033) 15,700 - Rec. Complex Core Surcharge (7034) 44,500 - Rec. Complex Pool Surcharge (7034) 41,000 - Dunbarton Pool Surcharge (7032) 18,000 - Provision for Eastern Library (7042) 67,455 - Seaton FIA Funding Reserve (7193) 24,000 Transfers from Reserve Funds: - Operations Centre (7708) 12,229,000 - Development Charges (7605 to 7621) 10,884,559 - Federal Gas Tax Funds (7505) 2,959,685 - Roads and Bridges (7709) 1,678,000 - Third Party Contribution (7501) 1,875,000 Parkland Development (7502) 298,275 - Seaton Infrastructure (7192) 60,000 Debt - 5 yr 250,000 Debt - 10 yr 547,500 Debt - 15 yr 1,413,000 Debt - 20 yr 2,000,000 Internal Loan - 5 yr 1,091,000 Internal Loan - 10 yr 820,000 Federal Grant (TBD) 450,000 Federal Grant — Clean Water & Wastewater 675,000 Fund Provincial Grant - Clean Water & Wastewater 337,500 Fund Provincial Grant - Ontario Communities Infrastructure Fund 1,312,315 Provincial Grant — Enabling Accessibility 50,000 Sale of Land 2,650,000 Total $45,144,080 36 b) That total external debt financed by property taxes of $4,210,500 for the projects identified in the 2017 Capital Budget, and as indicated in this report, in the amount of $250,000 for a period not to exceed 5 years, $547,500 for a period not to exceed 10 years, $1,413,000 for a period not to exceed 15 years and $2,000,000 for a period not to exceed 20 years be approved; c) That the internal loans in the amount of $1,911,000 be undertaken at the discretion of the Director, Finance & Treasurer; That projects identified in the 2017 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2017 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That Council authorize the Director, Finance & Treasurer to finance the purchase and cost of 28 acres of land and corresponding associated land transaction costs located in the Pickering Innovation Corridor in the amount of $2.5 million and the financing be as follows: That the sum of $2,500,000 be financed at the discretion of the Treasurer either through the sale of land, internal loan or by the issue of debentures by the Regional Municipality of Durham, for a period not to exceed fifteen years at a rate to be determined. i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; j) That the Director, Finance & Treasurer be authorized to finance any senior government grant funding shortfall related to the capital project Frenchman's Bay West Park — Master Plan (Phase 1) account (5780.1706.0000) through internal loan, Draw from the Rate Stabilization Reserve (7021) or by the issue of debentures by the Regional Municipality 37 of Durham for a period not to exceed fifteen years at a rate to be determined and that the refinancing option apply to all funding sources; That the Director, Finance & Treasurer be authorized to finance any senior government grant funding shortfall related to the capital project Marksbury Road Outfall account (5410.1702.0000) through internal loan, Draw from the Rate Stabilization Reserve (7021) or by the issue of debentures by the Regional Municipality of Durham for a period not to exceed fifteen years at a rate to be determined and that the refinancing option apply to all funding sources; That Council authorize the change in financing sources for the following capital projects: i. Capital project Streetlight Luminaries Replacement — Phase 3 account (5325.1705.0000) by increasing the IESO grant funding amount for this project up to $500,000 with a corresponding reduction in Federal Gas Tax funding; ii. Capital project Rossland Road Reconstruction account (5320.1616.6250) by increasing the funding from Development Charges Roads account (7610) to $56,250 with a corresponding reduction in Federal Gas Tax funding. m) That the Director, Finance & Treasurer be authorized to finance any shortfall in the Development Charges Operational Services Reserve Fund that is being used to fund the Clements Road Operations Centre through the issue of debentures by the Regional Municipality of Durham for a period not to exceed twenty years at a rate to' be determined; and. n) That Council authorize the additional capital expenditure not to exceed $125,900 for Park Crescent Road (Phase 1) capital project account (5321.1303.6251) for the construction of additional underground utility works and this cost be funded by 50% from the (7610) Reserve Fund DC - Roads and 50% Reserve City Share DC(7022); 3. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve; and That the revenue from the sale of used vehicles recorded in account (1593.0001.0000) be transferred to the Vehicle Replacement Reserve (7040); 38 4. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2017 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2017 final tax rates; That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall to be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); That the Council Compensation Policy be revised under sub section 07.03 to permit the City contribution to be made to either a RRSP or Tax Free Savings Account and no combination be permitted and that the guidelines for the RRSP contribution as outlined in subsection 07.03 be applied where applicable to the Tax Free Savings Account; 8. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) 2015 Capital Project (5780.1519) Frenchman's Bay Waterfront Master Plan (Phase 1 a) - $640,000. 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 39 12. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2017 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 27 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime) that result from salary increases or negotiated labour settlements; and To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council approve to single source the following professional services as requested by the client departments in accordance with the City's Purchasing Policy Item 10:03 (c); a) The Finance Department requests that Public Sector Digest Inc., be awarded the contract to complete the City's Asset Management Plan in the amount of $100,000; b) The Office of the Chief Administrative Officer requests that TD Graham & Associates Consulting and Graphics Design Ltd., be the City's graphics design consultant for a two year period and that the expenditures for their services do not exceed $60,000 within a calendar year; and That the firm of the Biglieri Group be retained by the City to assist in the development of an RFP for the City Centre Project, for a total fee not to exceed $100,000; 14. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 15. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2017 Current budget: a) The Wrecking Yard license fee on page one of the 2017 user fee schedule be revised and that the fee be increased to $2,500 from $20. 40 16. That the Director, Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 17. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, Development Charge Study, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 18. That the Director, Finance & Treasurer be authorized to transfer any funds received from the sale of lands located on the west side of Brock Road, south of Dersan Street to the Operations Centre Reserve Fund; 19. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to be used to, protect the property tax base by defending assessment appeals through proactive assessment base management; 20. That the Director, Finance & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 21. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 22. That the 2018 budget be developed with a priority to maintaining service levels; increasing the funding (reserves) for the replacement of existing infrastructure, that the 2018 Building Services Cost Centre be developed with zero City funding and any increase in service levels be funded through special levies; 23. That Council amend the Community Grant policy as follows: a) That the recommended grants to Seaton Soaker Trail ($3,000) and Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to September 29, 2017 to accommodate the 2018 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; and Any organization's application shall be deemed as ineligible if the funding requested is for school extracurricular or school related extracurricular events; 24. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 41 25. That Council authorize staff to enter into a contribution agreement with FedDev Ontario for funding under the Canada 150 Community Infrastructure Program for the Renovation of Pickering City Hall Public Washrooms and Service Counters in the approved funding amount of $66,000; 26. That Council approve the change in funding for the City Hall Accessibility Upgrade project to reflect the receipt of the $66,000 from Pickering's Canada 150 Community Infrastructure Program (CIP 150) Intake Two Project Application and that the draw from the Rate Stabilization Reserve be reduced by the grant amount; 27. That Council authorize the establishment of the following reserves: a) That a Fence Reserve be established and any unused funds from the Fence Levy as approved by Council be transferred to this reserve and this reserve be used to fund fence replacements on City owned property; b) That a Tree Replacement Reserve be established and that the $100 from every Tree Cutting Permit be transferred to this reserve and that these funds be used to purchase replacement trees to be located on City property; That a Minor Buildings Replacement Reserve be established and that $100,000 be transferred to this reserve and that this reserve be used to fund the replacement of old and/or small municipal facilities whereby it would be more cost effective to replace an existing building with modern building materials and systems rather than to undertake major repairs; and That a Seaton Financial Impact Agreement (FIA) Reserve be established and that the additional payments as required under the Seaton Financial Impact Agreement be transferred to this reserve and that these funds be used to offset the capital costs associated with Seaton development; 28. That Council approve the establishment of the Seaton Infrastructure Reserve Fund and that the draft by-laws attached hereto for the establishment of the reserve fund be enacted; 29. That Council authorize the Director, Finance & Treasurer to transfer any surplus funds from the. Vacancy Rebate Program account (2138.3100.0000) due to either a cancellation or change in the Vacancy program scope and that these funds be transferred to the Roads & Bridges Reserve Fund (7709); 30. That Council direct the Director, Finance & Treasurer to develop a Property Tax Relief program for Low Income Seniors & Persons with Disabilities that includes the following principles: a) The 2017 grant amount is $200 per household; b) Only one application per household; c) The individual must make an application every year; d) The home must be the principle residence; e) The individual must have lived in Pickering for one year; 42 f) If the individual is applying under the Low. Income Seniors Property Tax Relief program the individual is in receipt or qualifies for the Guaranteed Income Supplement (GIS) benefit; and g) If the individual is applying under the Disabled Persons Property Tax Relief Program, the individual must be in receipt of or qualifies for the Ontario Disability Support Program. 31. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. 43 DICKERING Report to Council Report Number: FIN 02-17 Date: February 27, 2017 From: Stan Karwowski Director, Finance & Treasurer Subject: 2017 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: It is recommended that Report FIN 02-17 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2017 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Executive Summary: Under Ontario Regulation 284/09, municipalities are required to report on whether amortization expenses, post -employment benefits and other expenses are included in their annual Current Budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2017 annual budget, however, the municipality is required to report on the financial effects. The required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current and Capital Budgets and the 2017 Audited Financial Statements. Discussion: Ontario Regulation 284/09 under the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2017 Budget for the following: ® Amortization expenses • Post -employment benefit expenses 44 45 FIN 02-17 February 27, 2017 Subject: 2017 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 2 In 2009, public sectior accounting standards and reporting requirements changed dramatically, with the most significant change being the introduction of tangiblecapital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides a clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities of the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post -employment benefits. Ontario Regulation 284/09 requires municipalities to prepare a report regarding the excluded expenses and adopt the report by resolution prior to the approval of the annual budget. The report must contain the impact of the excluded expenses on the City's accumulated surplus. The equity of a municipality is defined as "accumulated surplus". The accumulated surplus consists mainly of: • Any operating fund surpluses • Equity in Tangible Capital Assets • Reserves and Reserve Funds • Equity in Veridian Corporation • Capital Funds The City's accumulated surplus, which is largely comprised of equity in tangible capital assets, as at December 31, 2015 was $331.2 million. Amortization Expenses Amortization expense (frequently referred to as depreciation) is defined as the annual expense or use of the asset over its estimated useful life. Amortization expense is a tool used by financial professionals to predict the future annual financial commitment required for asset replacements. For 2017, the estimated amortization expense is $10.1 million, based upon net assets of $215.7 million, which will reduce the City's accumulated surplus. However, offsetting amortization is $9.6 million in estimated additions to tangible capital assets for 2017. The net impact of tangible capital asset adjustments will result in a decrease of approximately $536,000 to the City's accumulated surplus. Post -Employment Benefit Expense Post -Employment Benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self-insured for the purpose of workplace injury claims, it FIN 02-17 February 27, 2017 Subject: 2017 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 3 also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities. The projected increase in the post -employment benefits liability is estimated to reduce the City's accumulated surplus by approximately $358,400 for 2017. Debt Principal Repayment The current budget, prepared using the cash method, includes a provision for the annual repayment of debt including both interest and principal. Under the accrual method, debt principal repayments are a repayment of a long-term liability and not an expense. The debt principal repayments are for external debentured debt held at the Region of Durham. The estimated debt principal repayment in 2017 is $2.9 million, which will increase the City's accumulated surplus by the same amount. Financial Summary The estimated change in the accumulated surplus of the City for 2017 resulting from the exclusion of these expenses from the budget is summarized below. PSAB Additions to 2017 Budget (Reduces Surplus) Amortization ($10,119,677) Post -Employment Benefits (358,400) Total PSAB Additions $(10,478,077) PSAB Reduction to 2017 Budget (Increases Surplus) Tangible Capital Asset Acquisition $9,583,607 Debt Principal Payments 2,949,103 Total PSAB Reductions $12,532,710 Net Increase in Accumulated Surplus $2,054,633 The changes to accounting and reporting requirements under PSAB are a financial accounting treatment only and do not affect operating surpluses. This difference is one of financial statement presentation only. Attachments: Not Applicable 46 FIN 02-17 Subject: 2017 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 February 27, 2017 Page 4 Prepared By: James Halsall Manager, Budgets & Internal Audit Approved/Endorsed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony . re d ng. Chief Administrative Officer 47 Lety DICKERING Report to Council Report Number: FIN 04-17 Date: February 27, 2017 From: Stan Karwowski Director, Finance & Treasurer Subject: 2017 Current and Capital Budget Recommendation: 1. That Report FIN 04-17 of the Director, Finance & Treasurer be approved; and, a) That the 2017 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $52,841,872 be approved; b) That the 2017 Gross Current Budget expenditures for City purposes in the amount of $38,230,985 (excluding personnel expenditures) less estimated current revenues of $31,096,589 (City Revenues of $30,046,589 plus $850,000 for assessment growth plus supplementary taxes of $200,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,319,600 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for the Fence Levy, $75,000 for the Seniors Property Tax Relief program and $100,000 for the Minor Buildings Replacement Reserve Strategy Special Levy, for a total final levy of $60,120,868 being an increase of approximately 2.69% over the 2016 budget, be approved; 2. That the 2017 Capital Budget for the City of Pickering with a Gross Expenditure of $45,144,080 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2017 Capital Budget: Transfer from Current Fund to Capital Fund $1,319,600 Transfers from Reserves: - Rate Stabilization Reserve (7021) 513,545 City Share Dev. Charges Projects (7022) 121,196 - Vehicle Replacement Reserve (7040) 1,112,000 48 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 2 - Capital Replacement Reserve (7001) 286,250 - Don Beer Arena Surcharge (7033) 15,700 - Rec. Complex Core Surcharge (7034) 44,500 - Rec. Complex Pool Surcharge (7034) 41,000 - Dunbarton Pool Surcharge (7032) 18,000 - Provision for Eastern Library (7042) 67,455 - Seaton FIA Funding Reserve (7193) 24,000 Transfers from Reserve Funds: -Operations Centre (7708) 12,229,000 - Development Charges (7605 to 7621) 10,884,559 - Federal Gas Tax Funds (7505) 2,959,685 - Roads and Bridges (7709) 1,678,000 - Third Party Contribution (7501) 1,875,000 - Parkland Development (7502) 298,275 - Seaton Infrastructure (7192) 60,000 Debt - 5 yr 250,000 Debt - 10 yr 547,500 Debt - 15 yr 1,413,000 Debt - 20 yr 2,000,000 Internal Loan - 5 yr 1,091.,000 Internal Loan - 10 yr 820,000 Federal Grant (TBD) 450,000 Federal Grant - Clean Water & Wastewater 675,000 Fund Provincial Grant - Clean Water & Wastewater 337,500 Fund Provincial Grant - Ontario Communities Infrastructure Fund 1,312,315 Provincial Grant - Enabling Accessibility 50,000 Sale of Land 2,650,000 Total $45 144 080 b) That total external debt financed by property taxes of $4,210,500 for the. projects identified in the 2017 Capital Budget, and as indicated in this report, in the amount of $250,000 for a period not to exceed 5 years, $547,500 for a period not to exceed 10 years, $1,413,000 for a period not to exceed 15 years and $2,000,000 for a period not to exceed 20 years be approved; 49 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 3 c) That the internal loans in the amount of $1,911,000 be undertaken at the discretion of the Director, Finance & Treasurer; ) That projects identified in the 2017 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; g) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; That all Capital expenditures or portions thereof approved in the 2017 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; That Council authorize the Director, Finance & Treasurer to finance the purchase and cost of 28 acres of land and corresponding associated land transaction costs located in the Pickering Innovation Corridor in the amount of $2.5 million and the financing be as follows: That the sum of $2,500,000 be financed at the discretion of the Treasurer either through the sale of land, internal loan or by the issue of debentures by the Regional Municipality of Durham, for a period not to exceed fifteen years at a rate to be determined. i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; j) That the Director, Finance & Treasurer be authorized to finance any senior government grant funding shortfall related to the capital project Frenchman's Bay West Park — Master Plan (Phase 1) account (5780.1706.0000) through internal loan, Draw from the Rate Stabilization Reserve (7021) or by the issue of debentures by the Regional Municipality of Durham for a period not to exceed fifteen years at a rate to be determined and that the refinancing option apply to all funding sources; 50 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 4 k) That the Director, Finance & Treasurer be authorized to finance any senior government grant funding shortfall related to the capital project Marksbury Road Outfall account (5410.1702.0000) through internal loan, Draw from the Rate Stabilization Reserve (7021) or by the issue of debentures by the Regional Municipality of Durham for a period not to exceed fifteen years at a rate to be determined and that the refinancing option apply to all funding sources; I) That Council authorize the change in financing sources for the following capital projects: i. Capital project Streetlight Luminaries Replacement — Phase 3 account (5325.1705.0000) by increasing the IESO grant funding amount for this project up to $500,000 with a corresponding reduction in Federal Gas Tax funding; ii. Capital project Rossland Road Reconstruction account (5320.1616.6250) by increasing the funding from Development Charges Roads account (7610) to $56,250 with a corresponding reduction in Federal Gas Tax funding. That the Director, Finance & Treasurer be authorized to finance any shortfall in the Development Charges Operational Services Reserve Fund that is being used to fund the Clements Road Operations Centre through the issue of debentures by the Regional Municipality of Durham for a period not to exceed twenty years at a rate to be determined; and n) That Council authorize the additional capital expenditure not to exceed $125,900 for Park Crescent Road (Phase 1) capital project account (5321.1303.6251) for the construction of additional underground utility works and this cost be funded by 50% from the (7610) Reserve .Fund DC -Roads and 50% Reserve City Share DC(7022); 3. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve; and c) That the revenue from the sale of used vehicles recorded in account (1593.0001.0000) be transferred to the Vehicle Replacement Reserve (7040); 51 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 5 4. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2017 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2017 final tax rates; 5. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall to be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 7 That the Council Compensation Policy be revised under sub section 07.03 to permit the City contribution to be made to either a RRSP or Tax Free Savings Account and no combination be permitted and that the guidelines for the RRSP contribution as outlined in subsection 07.03 be applied where applicable to the Tax Free Savings Account; 8. . That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) 2015 Capital Project (5780.1519) Frenchman's Bay Waterfront Master Plan (Phase 1a) - $640,000. 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11 That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 52 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget. Page 6 12. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and Restate the 2017 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 27 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime) that result from salary increases or negotiated labour settlements.; and To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council approve to single source the following professional services as requested by the client departments in accordance with the City's Purchasing Policy Item 10:03 (c); a) The Finance Department requests that Public Sector Digest Inc., be awarded the contract to complete the City's Asset Management Plan in the amount of $100,000; b) The Office of the Chief Administrative Officer requests that TD Graham & Associates Consulting and Graphics Design Ltd., be the City's graphics design consultant for a two year period and that the expenditures for their services do not exceed $60,000 within a calendar year; and c) That the firm of the Biglieri Group be retained by the City to assist in the development of an RFP for the City Centre Project, for a total fee not to exceed $100,000; 14. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 15. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2017 Current budget: a) The Wrecking Yard license fee on page one of the 2017 user fee schedule be revised and that the fee be increased to $2,500 from $20. 53 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 7 16. That the Director, Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 17. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, Development Charge Study, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 18. That the Director, Finance &Treasurer be authorized to transfer any funds received from the sale of lands located on the west side of Brock Road, south of Dersan Street to the Operations Centre Reserve Fund; 19. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to be used to protect the property tax base by defending assessment appeals through proactive assessment base management; 20. That the Director, Finance & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 21. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 22. That the 2018 budget be developed with a priority to maintaining service levels; increasing the funding (reserves) for the replacement of existing infrastructure, that the 2018 Building Services Cost Centre be developed with zero City funding and any increase in service levels be funded through special levies; 23. That Council amend the Community Grant policy as follows: a) That the recommended grants to Seaton Soaker Trail ($3,000) and Canadian Food Truck Festival ($3,000) be issued after the event; That the grant application deadline date be changed to September 29, 2017 to accommodate the 2018 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; and Any organization's application shall be deemed as ineligible if the funding requested is for school extracurricular or school related extracurricular events; 54 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 8 24. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 25. That Council authorize staff to enter into a contribution agreement with FedDev Ontario for funding under the Canada 150 Community Infrastructure Program for the Renovation of Pickering City Hall Public Washrooms and Service Counters in the approved funding amount of $66,000; 26. That Council approve the change in funding for the City Hall Accessibility Upgrade project to reflect the receipt of the $66,000 from Pickering's Canada 150 Community Infrastructure Program (CIP 150) Intake Two Project Application and that the draw from the Rate Stabilization Reserve be reduced by the grant amount; 27. That Council authorize the establishment of the following reserves: a) That a Fence Reserve be established and any unused funds from the Fence Levy as approved by Council be transferred to this reserve and this reserve be used to fund fence replacements on City owned property; b) That a Tree Replacement Reserve be established and that the $100 from every Tree Cutting Permit be transferred to this reserve and that these funds be used to purchase replacement trees to be located on City property; c) That a Minor Buildings Replacement Reserve be established and that $100,000 be transferred to this reserve and that this reserve be used to fund the replacement of old and/or small municipal facilities whereby it would be more cost effective to replace an existing building with modern building materials and systems rather than to undertake major repairs; and d) That a Seaton Financial Impact Agreement (FIA) Reserve be established and that the additional payments as required under the Seaton Financial Impact Agreement be transferred to this reserve and that these funds be used to offset the capital costs associated with Seaton development; 28. That Council approve the establishment of the Seaton Infrastructure Reserve Fund and that the draft by-laws attached hereto for the establishment of the reserve fund be enacted; 29. That Council authorize the Director, Finance & Treasurer to transfer any surplus funds from the Vacancy Rebate Program account (2138.3100.0000) due to either a cancellation or change in the Vacancy program scope and that these funds be transferred to the Roads & Bridges Reserve Fund (7709); 30. That Council direct the Director, Finance & Treasurer to develop a Property Tax Relief program for Low Income Seniors & Persons with Disabilities that includes the following principles: 55 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 9 a) The 2017 grant amount is $200 per household; b) Only one application per household; c) The individual must make an application every year; d) The home must be the principle residence; e) The individual must have lived in Pickering for one year; f) If the individual is applying under the Low Income Seniors Property Tax Relief program the individual is in receipt or qualifies for the Guaranteed Income Supplement (GIS) benefit; and g) If the individual is applying under the Disabled Persons Property Tax Relief Program, the individual must be in receipt of or qualifies for the Ontario Disability Support Program. 31. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Executive Summary: This report contains a summary of the 2017 Current and Capital Budgets and a discussion of the Recommendations contained in this report. Financial Implications: The 2017 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.69% (City Share Only) over last year which translates into a 0.81% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 1.80% on the total property tax bill. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. Discussion: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2017 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Optional Financing Strategy to Reduce Possible Senior Government Grant funding Shortfall — Recommendation 2 j) and k) The following two capital projects include a senior government grant funding component: A Frenchman's Bay West. Park Master Plan (Phase 1) 56 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 10 B Marksbury Road Outfall Recommendations 2 j) and k), provide the Treasurer the flexibility to finance any government grant shortfall by using various funding sources. It is staff's intent to apply for al! available Senior Government grant funding as it relates to these two projects, however, recommendations 2 j) and k), ensure that these critical projects will proceed whether the City receives grant funding or not. Financing of Shortfall in the Development Charges Operational Services Reserve Fund— Recommendation 2 m) The Clements Road Operations Centre construction cost is estimated to be $23.6 million of which $9.2 million is to be funded from the Development Charges Operations Reserve Fund. The current estimated balance for this DC component is $210,000 and therefore the DC Reserve Fund will have to borrow funds externally. Many municipalities such as Ottawa, York Region and Milton have been employing this financing strategy. The principal and related interest costs associated with this debt financing strategy will be included in the DC rates. Park Crescent Road — Recommendation 2 n) Phase 1 of the Park Crescent road reconstruction capital project (Sandcastle Court to Cliffview Road) encountered some unforeseen utility work that was required to complete the project. This utility work included the relocation of a gas main that was in conflict with the new storm sewer installation and hydro pole adjustments that were not anticipated at the time of design. This additional expenditure, not to exceed $125,900, will be offset by the savings from the Phase 2 Park Crescent capital project (Cliffview Road to the terminus). Legacy Project Single Source — Recommendation 13 c) The Biglieri Group were instrumental in developing the vision for the City Centre project with City staff, and are familiar with City requirements and objectives. Due to their comprehensive knowledge of the concept, this firm has the requisite experience to provide guidance and direction for the development of the Request for Proposal. They also have a wide range of business relationships that have extensive experience in large complex projects such as this that the City is able to leverage for its benefit. Increase in User Fees: Wrecking Yard License Fee — Recommendation 15 At the Executive Budget Meeting of February 16th, there was request for staff to review the business license fee for Wrecking Yards. Staff have undertaken a review of this license fee taking into consideration the limits prescribed under the Municipal Act. At this current time, staff are recommending that this fee be increased from $20 to $2,500. A further review of this fee will be undertaken as part of the 2018 budget process. 57 Report HN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 11 2018 Budget Guidelines — Recommendation 22 Many municipalities develop budget guidelines for the following year's budget while reviewing the current draft budget. The review by Council of the current year's budget • usually helps frame the following year's budget development and preliminary establishment of budget goals and objectives. Recommendations 22 states that the budget be developed in the following expenditure priority sequence: maintain existing infrastructure and service levels. If Council adopts these recommendations, the 2018 budget levy report would be developed with these budget principles. Staff would incorporate these budget principles in the development of the 2018 budget that usually starts around June of each year. These principles would guide the development of the capital and current budget projects. These recommendations will assist the City in meeting its overall objectives in a financially sustainable manner. Grant Policy Changes - Recommendation 23 Staff are proposing a few minor changes to the City's grant policy. Staff are requesting that the City be notified in advance of any festival or celebration events that are either partially or fully sponsored by the City. With the notification, staff can assist with marketing of the event via the website or other electronic media. In addition, when the grant group provides a date — it provides greater certainty that the event will take place. The grant application deadline date for 2018 budget cycle will be September 29, 2017. The grant application procedure will be slightly revised whereby if a handwritten application is legible, the grant group will be required to submit a "typed" application. Library staff have confirmed that they have the resources and staff to assist any group regarding their application. Fence Reserve — Recommendation 27 a) City staff brought forward a report last May (ENG 08-16), regarding the "Repair & Maintenance of Municipal Fences". This report estimated that there are approximately 49 kilometers of fencing adjacent to City roads and property (parks and walkways) with an estimated replacement value of $8.43 million. From a financial perspective, the report identified the need for a "Fence Levy" and recommended that the City budget $240,000 in 2017. The 2017 budget provides $150,000 for fence funding with the long term strategy of increasing this amount over time. The 2017 capital budget does not include any funding for fences, instead the strategy is to rely on previously approved unspent capital budget dollars. By adopting a fence levy strategy, Council can provide a dedicated source of funds to address future years' cost pressures as it relates the need to invest in fences. Minor Buildings Replacement Reserve — Recommendation 27 c) There is a need for the City to consider replacing its smaller and older buildings which are at the end of their useful life. One such facility is the Museum Administration Building which Community Services Department staff are recommending be replaced with a more functional and efficient office administration facility. The existing Administration Building 58 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 12 is an old repurposed school shed from 1867 which had some additions in the late 1970's and early 1980's. The building functions as the main public entrance at the Pickering Museum Village with staff offices, gift shop, reception counter and small exhibit space located on the 1St floor and a small conservation lab and storage area on the 2nd floor. The facility currently presents ongoing maintenance and Health & Safety issues that would be costly to rectify. An investment in a new facility would be beneficial to the community and fiscally responsible and includes the following benefits: • Resolve ongoing issues regarding facility maintenance, repairs, and energy inefficiencies; • Provide properly appointed office spaces for staff to work; • Provide adequate exhibit and reception space to serve over 12,000 visitors per year; and, • Provide a temperature controlled environment for many of the Museum's artefacts (a Conservation Standard for Community Museums as set out by the Province of Ontario). New facilities present the City with the opportunity to build for our current needs and to minimize maintenance, repair and replacement costs due to the fact, new major facility components are energy efficient and under warranty. Seaton Financial Impact Agreement (FIA) Reserve — Recommendation 27 d) The Financial Impacts Agreement (FIA) is a contract among the City, the Province and the landowners within the Seaton Development Area. The FIA deals with the major financial aspects of the development of Seaton through to the year 2031. The FIA contains provisions regarding development charges to be paid by the Seaton landowners and also provides for certain voluntary financial contributions to be made by the landowners to the City. The voluntary financial contributions made by the Seaton landowners will be captured by the Seaton FIA Reserve and these funds will be used to offset the capital costs associated with Seaton. Attachment 4 provides a one page summary of the additional FIA fees. The 2017 Capital Budget plan draws $24,000 from this reserve to fund the Village Green located in the Mattamy Taunton Road subdivision. Seaton Infrastructure Reserve Fund — Recommendation 28 The Official Plan for Seaton requires that every road in Seaton have a sidewalk on each side. However, the two sidewalk requirement creates problems as it relates to vehicle parking. Some Seaton Landowners have proposed a model of only one sidewalk per street and that the corresponding savings of not installing two sidewalks be equally shared between the City and the landowner. The cost savings attributable to the one sidewalk solution will be transferred to the reserve fund to be used to offset direct capital project costs located in Seaton. Recommendation 28 also requires Council to pass the corresponding Reserve Fund By-law (Attachment 3). The 2017 Capital Budget plan 59 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 13 draws $60,000 from this reserve fund to finance the Village Green located in the Mattamy Taunton Road subdivision. Proposed Changes to the Vacancy Rebate Program — Recommendation 29 The Province recently announced "New Municipal Flexibility" to the vacancy rebate program. (The vacancy rebate program provides property tax rebate for those commercial and industrial properties that are vacant for 90 consecutive days.) The 2017 budget provision for vacancy rebates is $150,000. If the program's scope is decreased or if the program is cancelled, Recommendation 29 provides the Treasurer the authority to transfer surplus funds to the Roads and Bridges Reserve Fund 2017 Current Budget During the budget discussions last spring, staff presented a proposed 2017 base services budget levy increase in the range of 2.00% to 3.00%. This forecast was based on information available at that time and to continue current City service levels. At the February 16th Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 2.69%, which was accepted by the Executive Committee. Based on an average assessment of $423,150, the 2.69% increase (excluding the impact of reassessment) will result in an average increase of approximately $40.40 per year or 78 cents per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road maintenance are not paid for as the services are used or received. For this reason, many residents, may not be aware of the costs associated with the vast array of services offered by the City. The table below shows a breakdown of the cost of services that make up the average City share tax bill of $1,542 (based on an assessment of $423,150). 60 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 14 Table One 2017 Average Budget Allocation for City Services (Dollar amount. Based on average residential City Share tax bill - $1,542) Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,542 Fire Services (Suppression & Prevention) Roads, Sidewalks and Streetlights $268.65 City Facilities and Recreation Programs $206.77 Library $129.12 Parks $95.10 City Development $70.68 Engineering Services $70.66 Other Expenditures $61.77 Office of the CAO (Customer Care, HR) $49A3 Information Technology $41.53 Contributions to Capital Projects $40.12 Bylaw Services & Legal $24.56 Mayor, Council &.Support $24.48 Clerks Office $23.05 Economic Development & Marketing $17.80 Finance $13.18 $392.23 0 50 100 150 200 250 300 350 400 450 Tax Increase Summary The 2.69% City share tax increase translates into an increase of .81 % on the total residential tax bill. The 2.69% levy increase compares favourably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over nineteen years (1998 up to 2016). Adding the Region's (1.80%) tax increase and Pickering's (2.69%) and the School Board's estimated 0% increase, the total increase for the average residential ratepayer will be approximately 1.80%. The chart below provides a property tax summary of the last few years. The proposed 1.80% overall increase this year falls within the mid-range of the last six years. 61 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 15 4.0% 3.5% 3.0% 2.5% 2.0% 1.5% Chart One Comparison of Property Tax Increases from 2012 to 2017 Levy Increases from 2012 to 2017 3.99% 2012 2013 2014 2015 2016 0 City Share a Blended Tax bill 2017 Table Two below provides a summary of the financial impact of the proposed 2017 tax levy increase based on various assessed values. Table Two Financial Impact of Budget Increase City Share Only Residential Assessment $300,000 $400,000 $500,000 Increase (Over 2016) $28.64 $3819 $4773 This is the first year of the Province's four year reassessment cycle. Assessment -related increases are phased -in over four years and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment.. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Put another way, the City does not raise additional taxation revenue due to reassessment. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes and as well among individual property owners within each property class. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 6.78%. 62 Report FIN 04-17 Subject: 2017 Current and Capital Budget February 27, 2017 Page 16 There are also assessment -related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region -wide basis and for Education on a Province -wide basis. Reassessment Increase Assessment Related Impact on Taxes Below 6.78% Decrease Equals 6.78% No Impact Above 6.78% Increase Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with Tess than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the draft 2017 City of Pickering budget being presented to Council. The following is a list of some of the most important risks and related mitigating measures. A Fuel costs have been volatile over the last few years. The 2017 fuel budget includes a small increase ($4,000). While fuel prices have fallen from their all-time high, there remains a risk that prices could increase in 2017 to their 2014 levels. Furthermore, there is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prices being volatile during 2017 is high and the cost risk will be accommodated through the General Government contingency account. B During the last few years, there has been no predictable weather pattern for winter control activity/costs. The 2014 and the first half of the 2015 winter season was one of the worst on record. The 2017 winter control budget is based on December and the first three weeks of January and therefore, staff have left the Winter Control budget at its 2016 funding level. If the current winter weather pattern changes, any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. C Utility costs continue to increase for the City in excess of the inflation rate and or the levy increase. The largest increase is for hydro with the budget being increased by $454,000. Budgeting for utilities costsis based on prior years' consumption and known utility rate increases. The unknown factor is the actual use, as this component varies each year. The 2016 capital budget includes funding for the City streetlights to be converted to LED's. Phase 1 of the project has been completed (detailed study and design) and the staff are now moving to Phase 2 — selection of vender and installation. The project's plan is to have all of the City street lights converted to LED by December 31, 2017 and therefore, the energy and maintenance savings would be reflected in the 2018 budget. 63 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 17 D The City is able to retain the education share of the Payment -in -Lieu (PIL) property taxes for federal, provincial and regional properties located in the City. The largest properties are: OPG nuclear plant, Hydro One transformer station and the water pollution control plant. The OPG Nuclear plant assessment for 2017 is lower than its 2016, and this lower assessment is of concern due to the fact most properties' assessment values increased with the change in the reassessment cycle. The Province has not yet released 2017 education rates and therefore, there is a possibility that the PIL revenue may not reach its 2017 budget target. Any significant revenue loss will be adjusted through the 2017 property tax rate report. E Budgets prepared early in the year are based on information that was available in December of last year. This has the potential to generate greater budget variances that might otherwise be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2017 budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. F The 2017 capital budget includes funding for the construction of the Clements Road Operations Centre. The construction cost for this project is currently projected to be $23.6 million. (This cost excludes land cost and project design management fees of $1.4 million that was budgeted in 2016). The new Operations Centre has two major risks from a financial perspective: • The project has not been tendered and there is a risk that the final accepted contractor price may be higher or that there may be the need for additional change orders during construction that will increase the project's cost. • One component of the financing strategy is based on the successful sale of City owned land located on Brock Road south of Dersan Street. If the revenue target isn't met, the City will have a funding shortfall. If the land sales exceed the revenue target, the additional funds will be transferred to the Operations Centre Reserve to address any possible construction cost pressures. To address either situation of higher project costs or revenue shortfall, the funding strategy is to rely on the Rate Stabilization Reserve. 2017 Challenges and Opportunities Outstanding Assessment Appeals There is currently $3.1 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals that range from 2008 up to 2016. These appeals are complex and involve commercial "chain stores" where the property owner has many locations throughout Ontario. The chain store appeals include popular commercial retailers such as Loblaws, LCBO, Canadian Tire and Home Depot. Unfortunately, the majority of these appeals were not resolved in 2016. Therefore, these appeals are automatically deemed outstanding for the 2017 taxation year. Every year these appeals remain outstanding, the settlement cost 64 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 18 increases, creating additional financial risk to the Corporation. If you assume a 10% reduction in assessment value for each appeal, the City share is roughly estimated to be as high as $980,000 for the 2016 and prior years plus an additional $250,000 for 2017. It should be noted that based on 2016 appeal settlements, there were some assessment reductions in the range of 15% or more. For the last few years, staff have budgeted for the outstanding commercial and industrial appeals and any funds remaining from these prior years has accrued to fund anticipated settlements in 2017. If the budget provisions are insufficient to fund the reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall. It is our understanding that the Assessment Review Board (ARB) has stated that its goal this year is to clear up the large backlog of appeals in 2017. If the ARB is successful in clearing the backlog, there would be a corresponding decrease in the assessment base that would directly impact the assessment growth for 2018. Legacy Project — Phase 1 Funding The 2017 draft budget, includes funding in the amount of $100,000 in the General Government — Consulting account. These funds are to be used to develop the financial framework and RFP related to a multi -use facility located beside the central library. The multi -use facility could possibly include a library expansion, new seniors centre, new youth centre, gym and arts centre. The rationale for the multi -use facility is to achieve economies of scale as it relates to construction and operational costs. 2017 User Fees and Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. The basic theory of user fees is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for any service that delivers a direct benefit to individuals". If user fees don't recover the full cost of providing the service, by default, the property tax payer indirectly subsidizes the user. Debt Financing of Capital Projects The 2017 Capital Budget uses a total of $6.1 million of internal and external debt to finance various projects. The debt charges associated with this project will be funded through the property tax base. However, it should be noted that the Development Charges Operations Centre Reserve Fund will have to borrow approximately $9.2 million to meet the funding requirements for the new operations centre located on Clements Road. 65 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 19 The Current budget book section (Appendix A) includes a summary of the outstanding debt as of December 31, 2016. A high level summary of the City's debt is presented below: Debt Summary 2016 Debt External Debt Commitments Internal Loans Sub Total Prior Years' Approvals External Debt Internal Loans Sub Total Total Commitments - 2016 Add: 2017 New Debt Total Debt Commitments Millions ($) $21.5 3.5 $25.0 $5.9 1.1 $7.0 $32.0 15.3 47.5 As stated above, the major increase in 2017 debt commitments is due to the requirement for the Development Charges Operations Centre Reserve Fund having to borrow funds. Many municipalities such as Brampton and Milton have been employing this financing strategy. This financial strategy will also be used for the construction of the Seaton Fire Hall. The Development Charges Fire Services Reserve Fund will have to borrow approximately $5.0 million to meet the project funding requirements. The principal and interest costs associated with this debt financing strategy will be eligible for inclusion in future DC rates. Chart Two City of Pickering Property Tax Funded Debt Charges Forecast $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 2312 2013 20\4 2315 —Actual 2316 2317 231a 2319 2023 - - Forecast 66 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 20 Council has the ability to control the increase of future debt charges by either deferring debt financed projects or trying to reduce a project's size. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. Debt Level and Provincial Guidelines Each year, the Province calculates the City's Annual Debt Repayment Limit or ARL. The Province stipulates that a municipality may not commit more than 25% of its total own - purpose revenues to service debt and or other long term obligations such as capital leases. 25% of the Net Revenues equates to $17.1 million and is based on the 2015 Financial Information Return or FIR as reported to the Province. The Provincially issued document is included as Attachment 1. The City's total debt charges for 2017 is $5.3 million. Staff are not recommending that the City issue debt up to the Provincial limit. In 2013, Council adopted a higher standard where the City cap is set at 15% of the total taxation revenue. The debt capacity used for 2017 is estimated to be around 7.56% which is below the 15% cap and well below the 25% Provincial limit. Chart Three provides a summary of the City's projected debt charges in relation to the City's 15% cap rule. Chart Three Debt Charges as a % of Taxation Revenues 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 4. 2012 2013 2014 2015 2016 2017 2018 2019 2020 Council Target Debt Charges as a % of Taxation Revenues 67 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 21 As the above chart indicates, for 2017, the City is well below the 15% debt target limit. However, future debt projections based on the multi year capital forecast indicate that the City will have some fiscal challenges in the next few years. Council can control the slope of the line by deferring projects and or increase funding through special levies. In addition, senior government grant funding can also have a major impact on the amount of debt financing in the future. As shown above, the City is well below its 15% cap guideline. Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset. Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2017 Tax Rates As has been the case for the last few years, the 2017 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2017 Capital Budget This year, the draft Capital Budget totals, $45.1 million, which includes $23.6 million for the new Operations Centre. The debt financed capital projects are listed below. Table Four External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15 and 20 Year Debt Financing 2017 Capital Budget Capital Project Code Debt - 5 Years ($) Description 5340.1701 $350,000 SCBA Replacement — Breathing Apparatus 5319.1705 260,000 4 Ton Dump Truck with Snow Plow Replacement 5319.1701 250,000 Street Sweeper Replacement 5311.1707 151,000 Sidewalk Plow with Attachments Replacement 5719.1704 130,000 Dr. Nelson F. Tomlinson Community Centre Accessibility Upgrades 5780.1715 100,000 Amberlea Park — Small Diamond Upgrades 5800.1702 100,000 Pickering Central Library Makerspace Total Five Year Debt $1,341,000 68 Report FIN 04-17 Subject: 2017 Current and Capital Budget February 27, 2017 Page 22 Capital Project Code. Debt -10 Years ($) Description 5320.1701 $300,000 Westney Road — Full Road Reconstruction 5780.1706 247,500 Frenchmans Bay Waterfront Master Plan (Phase 1) 5325.1703 200,000 Whites Road (Seaton) -Streetlights 5731.1705 220,000 Rec. Complex Roof Restoration and Partial Replacement 5325.1704 200,000 Highway 7 — New Streetlights 5731.1702 200,000 Rec. Complex Diesel Back-up Generator Replacement Total Ten Year Debt $1,367,500 Capital Project Code Debt -15 Years ($) Description 5700.1701 $540,000 Civic Centre Roof Replacement 5733.1703 360,000 Rec Complex Pool Roof Replacement 5410.1701 342,000 Abbott Crescent Storm Water Management Pond - Reconstruction 5410.1702 171,000 Marksbury Road Outfall - Replacement Total Fifteen Year Debt $1,413,000 Capital Project Code Debt - 20 Years ($) Description 5315.1701 $2,000,000 New Operations Centre Total Twenty Year Debt $2,000,000 Total Debt Financed Projects $6,121.500 2018 - 2021 Capital Forecast Included in the capital budget book is the City's 2018 - 2021 Capital Forecast. This document outlines the City's current financial plan including a listing of major capital projects. On page 109 of the Capital Budget, you will notice that the total capital forecast (excluding major capital projects) is for $127.4 million of which $42.9 million will be funded from debt and internal loans. This means that for every dollar spent, $0.337 is projected to come from debt financing sources. Multi -Year Financial Plan Last year, staff presented to Council a multi-year high level financial plan for the years 2016 to 2020. At the Executive Budget Committee meeting of February 16, 2017, staff presented a financial projection for the years 2018 to 2021 based on a "status quo" scenario. 69 Report FIN 04-17 February 27, 2017 Subject: 2017 Current and Capital Budget Page 23 Attachments: 1. Ministry of Municipal Affairs and Housing 2017 Annual Repayment Limit 2. By-law to Confirm General Fees and Charges 2017 3. By-law to Provide the Establishment of the Seaton Infrastructure Reserve Fund 4. Seaton FIA Additional Fees 5. Budget Presentation, February 16, 2017 Prepared By: `James Halsall Stan Karwowski Manager, Budgets & Internal Audit Director, Finance & Treasurer Approved / Endorsed By: Kyle Bentley Director, City Development Marisa Carpino Director, Community Services Hagg Fire Chief Paul B Director Gorp rate Services & City Solicitor Richard Holborn Director, Engineering Services (,)-t Cathy Grant Chief Executive Officer, Pickering Public Library Tony Prevedel, P.Eng. Chief Administrative Officer 70 Ontario Ministry of Municipal Affairs 777 Bay Street, Toronto, Ontario MSG 2E3 ATTACHMENT # / TO REPORT # Fr�( -(7 Ministere des affaires municipales 777 rue Bay, Toronto (Ontario) M5G 2E5 MMAH CODE: 10102 MUNID: 18001 MUNICIPALITY: Pickering C UPPER TIER: Durham R REPAYMENT LIMIT: FIR CLEAN FLAG: Accepted Clean 17,072,290 The repayment limit has been calculated based on data contained in the 2015 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2015 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2017 FOR ILLUSTRATION PURPOSES ONLY, The additional long-term borrowing which a municipality could undertake over "a 5 -year, a 10 -year,- a 15 -year and a 20 -year period is shown_ If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional long-term borrowing as follows: (a) 20 years @ 5% p.a_ (a) - 15 years® 5% p.a. (a) 10 years @ 5% p.a. (a) :; 5 years ® 5% p.a. 212,758,472 $ 177,204,535 $ 131,827,700 $ 73,914,082 (a) 71 20 years @ 7% ;p.a. 15 years @ 7% p.a_ 10 years @ 7% p.a. 5 years @ 7% p.a. 180,864,086 180,864086 119,908;623 69,999,761 ATTACHNIENT# TO ©Lf_l1 The Corporation of the City of Pickering By-law No. X000(/17 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13,By-law 7339/14, By-law 7411/15 and By-law 7478/16; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law passed this 27th day of February, 2017. David Ryan, Mayor Debbie Shields, City Clerk 72 Schedule 1 Gfy �f DICKERING Summary of Fees & Charges 2017 Finance Department To be considered by Executive (Budget) Committee on February 16, 2017 and approved by Council on February 27, 2017 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. 73 City of Pickering 2017 User Fees Table of Contents Page By-law & Animal Services 1 City Development Department 5 Culture & Recreation 10 Development Services 30 Finance Department 33 Fire Services Department 34 Legal Services 36 Legislative Services 38 Public Works 39 74 By-law and Animal Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable (YEN) Proposed Fee Effective Date Body Rub Licences Owner - not operator $250.00/yr $250.00/yr N No Increase Operator - not owner $250.00/yr $250.00/yr N No Increase Owner/Operator $500.00/yr $500.00/yr N No Increase Attendant $150.00/yr $150.00/yr N No Increase Business Licences Home Base Business $50.00/yr $50.00/yr N No Increase Wrecking Yard $20.00/yr $20.00/yr N No Increase Markets (<100 stalls) $200.00/day $200.00/day N No Increase Markets (>99 stalls) $1000.00/day $1000.00/day N No Increase Public Hall $10.00/yr $10.00/yr N No Increase Temporarily keeping a prohibited animal $200.00/day $200.00/day N No Increase Pet Shops $250.00/yr $250.00/yr N No Increase Boarding Kennels $250.00/yr $250.00/yr N No Increase Breeders $250.00/yr $250.00/yr N No Increase Horse Riding Establishment $250.00/yr $250.00/yr N No Increase Late fees - (Boarding, Breeders, Pet Shops & Horse Establishment) $50.00 $50.00 N No Increase Taxi Licences Plate Owner Licence $250.00/yr $250.00/yr N No Increase Brokerage License $150.00/yr $150.00/yr N No Increase Taxicab Driver's License (Two Years) $100.00 $100.00 N No Increase Clean Air Cab Plate License $1000.00/yr $1000.00/yr N No Increase Plate Owner Licence -Clean Air Cab $125.00/yr $125.00/yr N No Increase City Plate Licence $2000.00/yr $2000.00/yr N No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N No Increase Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $100.00 $100.00 N No Increase Replacement of Tariff Card/Passenger R & R $10.00 $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re -inspection without taxicab meter $20.00 $20.00 N No Increase Re -inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for Inspection $50.00 $50.00 N No Increase Plate Eligibility List (annually) $75.00 $75.00 N No Increase 1 75 By-law and Animal Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) ApplST icable (Y/N) Proposed Fee Effective Date Cat & Dog Licences Sterilized $25.00/yr $25.00/yr N No Increase Unsterilized $50.00/yr $50.00/yr N No Increase Microchip - sterilized $20.00/yr $20.00/yr N No Increase Microchip - unsterilized $40.00/yr $40.00/yr N No Increase Replacement * $5.00/ea $5.00/ea N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1st occurrence $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Impoundment of dog or cat not wearing current animal licence taq or microchipped 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Service Fees - Owner Transfer of ownership of an animal. $150.00 $150.00 N No Increase Non -Resident -Transfer of ownership $200.00 $200.00 N No Increase Pick up and disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra large size $80.00 $80.00 N No Increase Adoption Fees Dogs $250.00 $250.00 N No Increase Cats $120.00 $120.00 N No Increase Obedience Dog Training $100.00 $100.00 Y No Increase Adult Video Owner/Operator $1,500.00/yr $1;500.00/yr N No Increase Owner - not operator $1,400.00/yr $1,400.00/yr N No lncrease Operator - not owner $100.00/yr $100.00/yr N No Increase Fireworks Permits $100.00 $100.00 N No increase 76 By-law and Animal Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Hawker / Peddler Licence Temporary Use (per day/per location) $20.00 $20.00 N No Increase Stationary Use $250.00/yr $250.00/yr N No Increase Signs Temporary Sign - one month $50.00/ea $50.00/ea N No Increase Portable Sign Licence $50.00/ea $50.00/ea N No Increase Banner and Inflatable Sign $50.00/ea $50.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign installed prior to licence insurance $50.00/ea $50.00/ea N . No Increase Redemption Fee - election signs $25.00/ea $25.00/ea N No Increase Redemption Fee - all signs less than 2 m2 $25.00/ea $25.00/ea N No Increase Redemption Fee - all other signs $50.00/ea $50.00/ea N No Increase Sign Variance - all other signs $100.00/ea $100.00/ea N No Increase Fence Variance Supported $100.00/ea $100.00/ea N No Increase Contested $250.00/ea $250.00/ea N No Increase Sidewalk Snow Clearing Less than 50' $96.25 $96.25 N No Increase Greater than 50' or corner lot $116.25 $116.25 N No Increase Pre -salting Less than 50' $32.50 $32.50 N No Increase Greater than 50' $51.25 $51.25 N No Increase Traffic & Parking Removal of obstruction from City road $50.00 $50.00 N No Increase Return Fee - basketball net or other item $50.00 $50.00 N No Increase Return Fee - shopping cart $50.00 $50.00 N No Increase Park Vendor Permits Kinsmen Park $3,000.00 $3,000.00 Y No Increase Dunmoore Park $2,500.00 $2,500.00 Y No Increase Bev Morgan Park $2,000.00 $2,000.00 Y No Increase Chris Graham Fields $2,500.00 $2,500.00 Y No Increase Princess Diana Park $2,500.00 $2,500.00 Y No Increase St. Mary's Sports Field/Amberlea Park (one vendor to service both sites) $2,000.00 $2,000.00 Y No Increase Minor Sports Organizations $50.00 $50.00 Y No Increase 3 77 By-law and Animal =ervU ces User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable (Y9N) Proposed Fee Effective Date Other Permit Tree Cutting Permit $1 00.00/each $1 00.00/each N No Increase 4 78 City Development Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date These fees are imposed under the author'ty of the Planning Act, R.S.O. 1990, c.P.13 Planning Documents Pickering Official Plan $200.00 $200.00 Y No Increase Official Pian Compendium $50.00 $50.00 Y No Increase Seaton Sustainable Placemaking Guidelines 1 $50.00 $50.00 Y No Increase City Centre Urban Design Guidelines 1 $50.00 $50.00 Y No Increase Development Guidelines $5.00-$20.00 $5.00-$20.00 Y No Increase Special Studies $10.00-$20.00 $10.00-$20.00 Y No Increase Zoning By-laws 3036 - Set 13 Volume $100.00 Y March 1, 2017 3036 - By Volume $10.00 Y March 1, 2017 2511,2520,3037,7364/14 (Seaton), City Centre $40.00 Y March 1, 2017 Summary Residential Applications $20.00 $30.00 Y March 1, 2017 Summary Non -Residential Applications $30.00 Y March 1, 2017 20 Year Household & Population Projections $30.00 Y March 1, 2017 Mapping $5.00-$25.00 $5.00-$25.00 Y No Increase Address Booklet $25.00-$50.00 $25.00-$50.00 Y No Increase Fiche Prints Price Varies Price Varies Y No Increase Special Mapping Requests $53.10/hr $53.10/hr Y No Increase Photocopies - 6 or more pages $0.50/ea $0.50/ea Y No Increase CD Copies of Documents $10.00/document $10.00/document Y No Increase Planning Applications Pre -submission Consultation N/A $250.00 N March 1, 2017 Telecommunications Tower Approval $4,000.00 $7,500.00 N March 1, 2017 Minor Variance Accessory buildings, structures, decks, platforms & driveway widening $260.00 $300.00 N March 1, 2017 Residential Minor (a lot for a Detached dwelling unit, Semi-detached dwelling unit and/or Freehold Townhouse dwelling unit) $540.00 $560.00 = Single Variance $860.00 - Multiple Variances N March 1, 2017 Residential Major (all other residential and mixed use buildings) $1,700.00 $1700.00 - Single Variance $1,900.00 -Multiple Variances N March 1, 2017 Institutional, Commercial & Industrial $1,700.00 $1700.00 - Single Variance $1,900.00 -Multiple Variances N March 1, 2017 Tabling Fee & Recirculation (applicant initiated) $260.00 $550.00 N March 1, 2017 Special Meeting $875.00 $1,000.00 N March 1, 2017 Zoning By-law Amendment Zoning By-law Amendment - Major 2 $12,800.00 $15,000.00 N March 1, 2017 Zoning By-law Amendment - Minor 3 $6,700.00 $8,700.00 N March 1, 2017 ZoningBy-law - Recirculation $1,100.00 $1,100.00 N No increase Additional fee if within Oak Ridges Moraine or Greenbelt $1,180.00 $1,100.00 N No Increase 79 City Development Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST ApP� )ble Proposed Fee Effective Date Zoning By-law - Removal of Holding $2,600.00 $2,600.00 N No Increase Zoning By-law - Extension of Temporary Use By-law $2,600.00 $2,600.00 N No Increase Minister Zoning Order Minister Zoning Order Amendment- Major 1° $1,900.00 $1,900.00 N No Increase Minister Zoning Order Amendment - Minor 11 $1,300.00 $1,300.00 N No Increase Official Plan Amendment Pickering Official Plan Amendment- Major4 $21,000.00 $26,000.00 N March 1, 2017 Pickering Official Plan Amendment- Minor 5 $11,000.00 $11,000.00 N March 1, 2017 Pickering Official Plan Amendment - Recirculation $1,100.00 $16,000.00 N No Increase Additional fee if within Oak Ridges Moraine or Greenbelt $1,100.00 $1,100.00 N No Increase Regional Official Plan - Amendment (not part of a Pickering OPA) $6,000.00 $6,000.00 N No Increase Neighbourhood Development Guideline Amendment 6 $600.00 $600.00 N No Increase Land Division No Increase Comments $800.00 $800.00 N No Increase Clearance of Conditions $400.00 $400.00 N No Increase Council authorization to proceed by land division instead of draft plan of subdivision 6 $3,000.00 $3,000.00 N No Increase Cash -in -Lieu of Parkland Conveyance For the creation of up to 3 additional lots $5,150.00 per lot $5,200.00 per lot N March 1, 2017 For the creation of more than 3 additional lots 5% of the value of the land 5% of the value of the land N No Increase Draft Plan of Subdivision Base Fee $11,500.00 $16,000.00 N March 1, 2017 Per Unit Fee $165.00 $300.00 N March 1, 2017 Recirculation $1,100.00 $1,100.00 N No Increase Additional fee if within Oak Ridges Moraine or Greenbelt $1,100.00 $1,100.00 N No Increase Revisions to Draft Approved Plan - (redline revisions) $1,300.00 $8,700.00 N March 1, 2017 Draft Plan of Condominium $7,200.00 $8,900.00 N March 1, 2017 Recirculation $1,100.00 $1,100.00 N No Increase Condominium Conversion $1,300.00 $5,000.00 N March 1, 2017 Revisions to a Draft Approved Plan - (redline revisions) $1,300.00 $1,300.00 N No Increase Site Plan Residential $3,200.00 + $200.00 per dwelling unit $6,700.00 + $200,00 per dwelling unit N March 1, 2017 Commercial $3,200.00 + $950.00 for each 2000m2 $6,700.00 + $950.00 for each 2000m2 N March 1, 2017 Industrial $3,200.00 + $550.00 for each 2000m2 $6,700.00 + $550.00 for each 2000m2 N March 1, 2017 Minor Revision $900.00 $1,500.00 N March 1, 2017 Major Revision $3,200.00 $6,700.00 N March 1, 2017 Compliance inspections $350.00 $350.00 N No Increase 80 City Development Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Other Fees Peer Reviews 9 Full recovery of City costs + 10% admin. fee Full recovery of City costs + 10% admin. fee Y No Increase Minor Revision to Approved Condo Site Plan (by unit owner) Le. decks, sheds, fences $100.00 $100.00 N No Increase File Reactivation 7 $1,000.00 $2,000.00 N March 1, 2017 Opinion Letter for Complex Inquiries $550.00 $550.00 N No Increase Add Street Name to Approved List New $1,000 Y March 1, 2017 1. Fee applicable after Council adoption. 2. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: - an application relating to more than one property - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law - an application which requires major technical studies and extensive consultation 3. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or designate. Minor applications must be site specific and meet one or more of the following conditions: - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use 4. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: - an application which requires major technical studies and extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses - an application involving significant changes to the policies of the Official Plan 5. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. 6. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the Guideline or there is no other planning application being processed by Council. 7. Fee applies to planning applications that have been inactive over 1 year but less than 2 years. If the file has been inactive 2 or more years, the file will be closed without notice and a new application will be required with current application fees being applied. 5. Charged only if no other planning applications are being processed by Council 9. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineering drawings and reports, and architectural drawings. 10. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law,and a Report to Council is required. 11. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. Building Permit Fees These fees are imposed under the author•ty of the Building Code Act, 1992 C.23 Demolition Permit $10.50/each 100m 2 of GFA min $125.00 $10.50/each 100m 2 of GFA min $125.00 N No Increase Conditional Permit 10% of Appl. Permit Fee to a max of $2,750.00 in addition to applicable fee 10% of Appl. Permit Fee to a max of $3,000.00 in addition to applicable fee N March 1, 2017 Change of Use Permit $275.00 $275.00 N No increase Authority to Occupy Permit $300.00 $300.00 N No increase Alternative Solution $150.00/hr (4 hour min) $200.00/hr (4 hour min) N March 1, 2017 Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N No increase Revision to Permit (houses) $175.00 $125.00 N No increase 81 City Development Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Revision to Permit (all other building types) 15% of applicable permit fee to a max of $2,750.00 15% of applicable permit fee to a max of $2,750.00 N No Increase Transfer of Permit $125.00 $125.00 N No Increase Re-examination Change in House Model $500.00 + fee prescribed in Part B for any additional area $500.00 + fee prescribed in Part B for any additional area N No Increase Re-examination Other Than Above 10% of applicable permit fee to a max of $1,250.00 10% of applicable permit fee to a max of $1,250.00 N No Increase Certification of House Models $5.50/m 2 of GFA $5.50/m 2 of GFA N No Increase Re -certification of House Models $400.00 $400.00 N No Increase Reactivation of Dormant File $125.00 $125.00 N No Increase Building Permit Surcharge 25% of Fee ($125.00 min) 25% of Fee ($125.00 min) N No Increase Additional Inspection $200.00 $200.00 N No Increase Minimum Building Permit Fee $125.00 $125.00 N No Increase Assembly Occupancies $15.00/each m2 of GFA $15.50/each m2 of GFA N March 1, 2017 Institutional Occupancies $17.50/each m2 of GFA $18.00/each m2 of GFA N March 1, 2017 Residential Occupancies $12.00/each m2 of GFA $12.50/each m2 of GFA N March 1, 2017. Business & Personal Service & Mercantile Occupancies (single storey) $9.50/each m2 of GFA $10.00/each m2 of GFA N March 1, 2017 Business & Personal Services & Mercantile Occupancies (multi storey) $12.50/each m2 of GFA $13.00/each m2 of GFA N March 1, 2017 Farm & Unserviced Storage Buildings $4.50/each m2 of GFA $5.00/each m2 of GFA N March 1, 2017 Industrial Occupancies $8.00/each m2 of GFA $8.50/each m2 of GFA N March 1, 2017 Interior Partitioning & Finishing $3.50/each m2 of GFA $4.00/each m2 of GFA N March 1, 2017 Minor Residential Structures and Alterations $125.00 $125.00 N No Increase Temporary Sales Centres $1,250.00 $1,300.00 N March 1, 2017 Minor Non -Residential Structures $300.00 $350.00 N March 1, 2017 Alterations, Building and Structures Not Provided Above $12.00/each $1,000 of construction value $12.50/each $1,000 of construction value N March 1, 2017 Solar Collector for Single Dwelling Unit $150.00 $150.00 N No Increase Solar Collector for All Building Types $150.00/10 panels $200.00/10 panels N March 1, 2017 Wind Turbines $10.50/each $1,000.00 of construction value $12.00/each $1,000.00 of construction value N March 1, 2017 Grading & Final Inspection Performance Deposit (new detached and semi- detached dwelling units) $2,000.00 $2,000.00 N No Increase Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule. Note, GFA represents Gross Floor Area. Sign Permit Fees Ground Sign $275.00 $275.00 N No Increase Wall Sign $175.00 $275.00 N March 1, 2017 Development Sign $275.00 $275.00 N No increase Billboard Permit $275.00 $275.00 N No Increase Additional fee for any sign instatied prior to permit issuance $275.00 $275.00 N No Increase Sign Variance - ground sign, wall sign or development sign $525.00 $525.00 N No increase 8 82 City Development Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST APp/N ble Proposed Fee Effective Date Miscellaneous Charges Lawyer Compliance Letter - within 10 days $175.00 per request $200.00 per request N March 1, 2017 Lawyer Compliance Letter -within 2 days $275.00 per request $300.00 per request N March 1, 2017 Recovery of costs for Grow -Op Investigations $2,100.00 per investigation (minimum) $2,100.00 per investigation (minimum) Y No Increase Administrative Fee for Processing Grow -Op Investigations $500.00 $500.00 N No Increase Request for Building and/or Planning Records $50.00/hr. $50.00/hr. Y No Increase After Hours Inspections $125.00/hr. (4 hr. min) $125.00/hr. (4 hr. min) N No Increase Licence/Zoning Compliance Letter $125.00 $150.00 N March 1, 2017 Records Management Fee (houses and other minor residential alterations) $10.00 $10.00 N No Increase Records Management Fee (all other permit applications) 0.5% to a maximum of $150.00 ($10.00 min) 0.5% toa maximum of $150.00 ($10.00 min) N No Increase 9 83 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Fitness Services Personal Training Personal Training Individual Session - Members $60.00 $62.00 . Y September 1, 2017 - Non-members $70.00 $72.00 Y September 1, 2017 Personal Training Intro Pack - Members $95.00 $98.00 Y September 1, 2017 - Non-members $112.00 $115.00 Y September 1, 2017 Personal Training 5 pack - Members $230.00 $237.00 Y September 1, 2017 - Non-members $269.00 $277.00 Y September 1, 2017 Personal Training 10 pack - Members $445.00 $458.00 Y September 1, 2017 - Non-members $521.50 $537.00 Y September 1, 2017 Personal Training 15 Pack - Members $645.00 $665.00 Y September 1, 2017 - Non-members $756.00 $780.00 Y September 1, 2017 Personal Training 20 Pack - Members $840.00 $856.00 Y September 1, 2017 - Non-members $984.00 $1,015.00 Y September 1, 2017 Buddy Training 4 pack, 4 Buddies - Members $80.75 $83.00 Y September 1, 2017, - Non -Members $95.00 $98.00 Y September 1, 2017 4 pack, 3 Buddies - Members $107.95 $111.00 Y September 1, 2017 - Non -Members $127.00 $130.00 Y September 1, 2017 4 pack, 2 Buddies - Members $161.50 $166.00 Y September 1, 2017 - Non -Members $190.00 _ $196.00 Y September 1, 2017 Pickering's Biggest Winner Rec Complex 12 - 1 hour classes $90.00 $93.00 Y September 1, 2017 Pickering's Biggest Winner Non- Member 12 - 1 hour classes $200.00 $206.00 Y September 1, 2017 Semi Private Pilates Reformer 5 -1 hour sessions $198.00 $204.00 Y September 1, 2017 Nutritional Consulting Full Service Twelve - 30 minute consults, Member $423.38 $436.00 Y September 1, 2017 Full Service Twelve - 30 minute consults, Non-member $498.09 $513.00 Y September 1, 2017 initial Consultation - Member $72.25 $75.00 Y September 1, 2017 - Non-members $85.00 $88.00 Y September 1, 2017 Follow Up Session - Member $34.00 $35.00 Y September 1, 2017 - Non-members $40.00 $41.00 Y September 1, 2017 Nutrition Programming Nutrition - Come as You Are Workshop Series - 8 - one hour $159.30 $164.00 Y September 1, 2017 Nutrition - Everyone Can Cook Workshop - 1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Simply Delicious Workshop -1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Look Great at Any Size/Shape Workshop - 1.5 hours $20.00 "$21.00 Y September 1, 2017 Nutrition - Meal Planning for Me Workshop - 1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Shop Healthy Supermarket Tour Workshop - 1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Food is Medicine Workshop - 1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Tabie for One Workshop - 1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Gluten Free Diet Workshop - 1.5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - We can Cook Together Parent & Child Workshop 1 .5 hours $20.00 $21.00 Y September 1, 2017 Nutrition - Six - 90 minute classes $159.30 $164.00 Y September 1, 2017 10 84 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl. HST) HST Applicable (YIN) Proposed Fee Effective Date Child Supervision Service C.S. 1 Hour - Member $3.50 $3.75 N September 1, 2017 C.S. 10 Pass - Member $35.00 $37.00 N September 1, 2017 C.S. 1 Hour - Non-members $5.00 $5.25 N September 1, 2017 C.S. 10 Pass - Non-members $50.00 $52.50 N September 1, 2017 Friendship Club $15.00 $15.75 N September 1, 2017 Programs Fitness Registered - Children Yoga -Children Eight - 50 minute classes $50.00 $52.00 N September 1, 2017 Zumba Kids Jr Eight - 30 minute classes $38.00 $39.00 N September 1, 2017 Zumba Kids Eight -45 minute classes $50.00 $52.00 N September 1, 2017 Fitness Registered -family Family Fit Yoga Eight - 50 minute classes 1 adult & 1 child $98.00 $100.00 Y September 1, 2017 each additional Family member $30.00 $31.00 N September 1, 2017 Family Fit Cardio Box Eight - 50 minute classes 1 adult & 1 child $100.00 Y each additional Family member $30.00 $31.00 N September 1, 2017 Family Drums Alive Eight - 50 minute classes 1 adult & 1 child $98.00 $100.00 Y September 1, 2017 each additional Family member $30.00 $31.00 N September 1, 2017 Fitness Registered - teens Operation Fit Six - 1 hour classes $72.00 $70.00 N September 1, 2017 Operation Fit Challenge One class $35.00 $36.00 N September 1, 2017 Teen Kickboxing Eight - 50 minute classes $68.00 $70.00 N September 1, 2017 Yoga -Teen Eight - 50 minute classes $68.00 $70.00 N September 1, 2017 Teen Fitness Camp Five - 6 -hour classes $298.00 $307.00 N September 1, 2017 Fitness Registered - Adults Zumba Eight - 50 minute classes $68.00 $72.00 Y September 1, 2017 Pilates Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Reg Fitness Membership classes One class $8.74 Delete Tai Chi Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Yoga Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Baby Boot Camp Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Moving to small fitness Six - 50 minute classes , $53.10 Delete Yoga Pre -natal Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Mom & Baby yoga Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Total Barre Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 BollyFuze Eight - 50 minute classes $69.92 Delete Core & More Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Cycle Fit Eight- 50 minute classes $69.92 $72.00 Y September 1, 2017 Cycle Pump Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Essentrics Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Fitness Kickboxing Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Full Body Fusion Eight - 50 minute classes $69.92 ' .872.00 Y September 1, 2017 Nia Eight - 50 minute classes $69.92 $72.00 Y September 1, 2017 Nia/Drums Alive Eight - 50 minute classes New $72.00 Y September 1, 2017 Pilates Reformer Eight - 50 minute classes $106.00 $110.00 Y September 1, 2017 PiYo Strength Eight - 50 minute classes $69.92 $72.00 Y No Increase 11 85 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Socacize Eight - 50 minute classes $69.92 $72.00 Y No Increase Yogalates Eight - 50 minute classes $69.92 $72.00 Y No Increase Salsa Babies Eight - 50 minute classes $69.92 $72.00 Y No Increase Kettle Bell Eight - 50 minute classes $69.92 $72.00 Y No Increase Pole Walking Six - 50 minutes classes $54.87 $72.00 Y No Increase Asana, Pranayama, Meditation Eight - 1 hour classes New $72.00 Y September 1, 2017 Meditation Eight - 50 minute classes New $72.00 Y September 1, 2017 Pilates Eight - 50 minute classes New $7.00 Y September 1, 2017 *new* Piloxing Eight - 50 minute classes New $72.00 Y September 1, 2017 P9OX Eight - 50 minute classes New $72.00 Y September 1, 2017 Rock & Roll Pilates Eight - 50 minute classes New $72.00 Y September 1, 2017 Pump it Up Eight - 50 minute classes New $72.00 Y September 1, 2017 Yoga - Gentle Eight - 50 minute classes New $72.00 Y September 1, 2017 Yoga - Hatha Basic Eight - 75 minute classes New $105.00 Y September 1, 2017 Yoga - Hatha Advanced Eight - 75 minute classes New $105.00 Y September 1, 2017 Yoga - Partner Four - 1 hour classes New $46.00 Y September 1, 2017 Yoga - Power Eight - 50 minute classes New $72.00 Y September 1, 2017 Yoga - Vinyasa Eight - 75 minute classes New $105.00 Y September 1, 2017 Yoga - Vinyasa Eight - 90 minute classes New $130.00 Y September 1, 2017 Yoga - Yin & Restorative Eight - 50 minute classes New $72.00 Y September,l, 2017 Yoga - Yin & Restorative Eight - 75 minute classes New $105.00 Y September 1, 2017 Small Group Boot Camp Eight - 1 hour classes $98.00 $90.00 Y September 1, 2017 Use It & Lose It Eight -1 hour classes $98.00 $90.00 Y September 1, 2017 Weekday Warrior Eight - 1 hour classes $98.00 Delete Weekend Warrior Four - 1 hour classes New $45.00 Y September 1, 2017 Women's Weigh Training Twelve - 1 hour classes $130.09 Delete Women's Weight Training Eight -1 hour classes $98.00 $90.00 Y September 1, 2017 Men's Weight Training Eight -1 hour classes $98.00 $90.00 Y September 1, 2017 Early Riser Eight - 1 hour classes $98.00 $90.00 Y September 1, 2017 Still Winning Eight - 1 hour classes $98.00 $90.00 Y September 1, 2017 Stroller Fit Six - 50 minute classes $53.10 $55.00 Y September 1, 2017 Bridal Bootcamp Eight -1 hour classes New $90.00 Y September 1, 2017 Roll & Release Eight -1 hour classes New $90.00 _ Y September 1, 2017 Fitness for Emergency Services Eight -1 hour classes New $90.00 Y September 1, 2017 Leam to Run Eight -1 hour classes New $66.00 Y September 1, 2017 Together in Movement & Exercise Twelve - 1 hour classes New $75.00 Y September 1, 2017 Fitness Registered - adult 55+ Nia 55+ Ten -1 hour Basses $60.18 $62.00 Y September 1, 2017 Bone Fit Ten - 50 minute classes $60.18 $62.00 Y September 1, 2017 Keep Fit Ten - 50 minute classes $60.18 $62.00 Y September 1, 2017 Keep Fit Ten - 1 hour classes New $62.00 Y September 1, 2017 Yoga 55+ Ten - 1 hour classes $60.18 $62.00 Y September 1, 2017 Yoga 55+ Ten - 50 minute classes New $62.00 Y September 1, 2017 Zumba Gold 55+ Ten - 50 minute classes $60.18 $62.00 Y September 1, 2017 Zumba Gold 55+ Ten - 1 hour classes New $62.00 Y September 1, 2017 Cycle Fit 55+ Ten - 1 hour classes $60.18 Delete Cycle Fit 55+ Eight - 30 minute classes $33.63 $35.00 Y September 1, 2017 Aging. Stronger Eight - 1.5 hour classes $86.75 $90.00 Y September 1, 2017 Forever Young Four - 1 -hour classes New $60.00 Y September 1, 2017 Fit Fusion55+ Ten - 50 minute classes $42.48 $62.00 Y September 1, 2017 Keep Fit Ten -1 hour classes $60.18 Delete 12 86 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Stretch & Strengthen Ten -1 hour classes $60.18 $62.00 Y September 1, 2017 Ten - 50 minute classes $60.18 $62.00 Y September 1, 2017 YogaNia Fusion Ten -1 hour classes New $62.00 Y September 1, 2017 Aquatic Programs Swim Preschool Ten - 30 minute classes $90.00 $95.00 N September 1, 2017 Swim Kids 1-5 Ten - 30 minute classes $90.00 $95.00 N September 1, 2017 Swim Kids 6-10 Ten -45 minute classes $100.00 $105.00 N September 1, 2017 Summer Swim (DIP) Session Nineteen - 45 minute classes $153.00 $160.00 N September 1, 2017 Youth Programs Ten - 45 minute classes $100.00 $105.00 N September 1, 2017 Canadian Swim Patrol Ten -1 hour classes $95.55 $100.00 N September 1, 2017 Bronze Star Ten - 1.5 hour classes $111.00 $117.00 N September 1, 2017 Bronze Medallion & Emergency First Twenty-four hour program Aid* $219.00 $230.00 N September 1, 2017 Bronze Cross Twenty-four hour program $164.00 $172.00 N September 1, 2017 NLS Forty hour program , $270.00 $284.00 Y September 1, 2017 Water Safety Instructor Part 1 Eight hours $199.13 $238.94 Y September 1, 2017 Water Safety Instructor Part 2 20 hours $110.62 $116.00 Y September 1, 2017 Lifesaving Society Instructors & 24 hours Emergency First Aid Society $177.00 $186.00 Y September. 1, 2017 Withdrawal fee for Leadership Sixteen hours $35.00 $37.00 Y September 1, 2017 Standard First Aid/CPR Sixteen hours $104.00 $109.00 Y September 1, 2017 Standard First Aid/CPR (Staff) (New) Sixteen hours $73.50 $77.00 Y September 1, 2017 SFA/CPR Recert Eight hours $55.00 Delete SFA/CPR Recert (Staff) Eight hours $42.00 $44.00 Y September 1, 2017 CPR Six hours $55.00 $56.00 Y September 1, 2017 CPR (Staff) Six hours $42.00 $44.00 Y September 1, 2017 CPR Recert Four hours $35.00 Delete CPR Recert (Staff) Four hours $25.00 $27.00 Y September 1, 2017 Aqua Adults Ten - 55 minute classes $92.00 $97.00 Y September 1, 2017 Aqua Adults Ten -30 minute classes $78.00 $82.00 Y September 1, 2017 Private Classes Ten - 30 minute classes $270.00 $284.00 N September 1, 2017 Semi -Private Classes Ten - 30 minute classes $160.00 $168.00 N September 1, 2017 Aquafit Ten - 55 minute classes $84.07 $89.00 Y September 1, 2017 Aquafit Twenty- 55 minute classes $146.02 $154.00 Y September 1, 2017 Aquafit Thirty- 55 minute classes $170.79 $180.00 Y September 1, 2017 Specialty Aquafit, Nice'n Easy Ten - 40 minute classes $72.57 $76.00 Y September 1, 2017 Specialty Aquafit, Nice'n Easy Twenty -40 minute classes $107.08 $113.00 Y September 1, 2017 Aquafit for Arthritis Ten - 40 minute lasses $72.57 $76.00 Y September 1, 2017 AquafitforArthritis Twenty -40 minute classes $107.08 $112.39 Y September 1, 2017 Aquafit Pay As You Go $12.00 $13.00 Y September 1, 2017 Aquafit Pay As You Go Senior $6.00 $7.00 Y September 1, 2017 5 Pass $60.00 $63.00 Y September 1, 2017 10 Pass $120.00 $126.00 Y September 1, 2017 Senior 5 pass $30.00 $32.00 Y September 1, 2017 Senior 10 pass $60.00 $63.00 Y September 1, 2017 High Five for Aquatics Four hours $66.38 Delete Private 30 minutes $28.00 $30.00 N September 1, 2017 Deep Water Aquafit Ten -40 minute classes $72.57 $76.00 Y September 1, 2017 Youth Swim Fit 1 One Hour $95.00 0100.00 N September 1, 2017 Museum Education Outreach Programs (for students and non -students) (Per Student Fee) No HST for students/ HST for adults/seniors Weaving Wizards One - 2 hour class $5.25 $5.50 NN March 1, 2017 13 87 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl. HST) HST Applicable (YEN) Proposed Fee Effective Date Buzzsaws & Building Blocks One - 2 hour class $4.75 $5.00 N/Y March 1, 2017 Wonderful Wool One - 45 minute class $3.50 $3.75 N/Y March 1, 2017 Thingamajigs One - 1 hour class $5.00 $5.25 N/Y March 1, 2017 Settlers Workshop Fracture One - 2 hour class $5.25 $5.50 N/Y March 1, 2017 Christmas Past One - 2 hour class $525 Delete Holiday Traditions Past & Present One - 2 hour class New $5.50 N/Y March 1, 2017 Fracture One - 2 hour class $5.25 $5.50 N/Y March 1, 2017 Sheep to Shawl One - 2 hour class $5.25 $5.50 N/Y• March 1, 2017 Stunning Stencils One - 2 hour class $5.25 $5.50 N/Y March 1, 2017 Wordsmiths One - 2 hour class $5.25 $5.50 N/Y March 1, 2017 The Hand That Rocks The Cradle One - 2 hour class $215.00 Delete Museum Guest Speaker Presentations (Flat Rate Cost) The Hand That Rocks the Cradle One - 2 hour presentation $221.24 Delete Guest Speaker Presentations One - 1 hour presentation $106.19 $110.62 Y March 1, 2017 Guest Speaker Presentations One - 2 hour presentation , New $230.09 Y March 1, 2017 Preschool Programs Artful Toddler Twelve - 1.25 hour classes $135.00 $140.00 N September 1, 2017 Kindergarten's Coming Twelve - 2.25 hour classes $175.00 $185.00 N September 1, 2017 Exploring Math Twelve - 1 hour classes $107.00 $110.00 N September 1, 2017 Tots In Action Twelve - 2 hour classes $149.00 $155.00 N September 1, 2017 Wiggles'n Giggles Twelve - 45 minute classes $95.00 $100.00 N September 1, 2017 Tumble Tots Twelve - 45 minute classes $95.00 $100.00 N September 1, 2017 Bouncin' Buddies Twelve - 45 minute classes $95.00 $100.00 N September 1, 2017 Jumpin' Jax Twelve - 1 hour classes $110.00 $115.00 N September 1, 2017 Junior Gym Twelve - 1 hour classes $110.00 $115.00 N September 1, 2017 Fun for Families Twelve - 1 hour classes $127.00 $131.00 N September 1, 2017 Alphabet Yoga Twelve - 1 hour classes $107.00 $110.00 N September 1, 2017 Parent & Tot Skate Twelve - 30 minute classes $82.00 $85.00 N September 1, 2017 Beginner Skating Twelve - 30 minute classes $82.00 $85.00 N September 1, 2017 Advanced Skating Twelve - 45 minute classes $98.00 $100.00 N September 1, 2017 Sportball Ten -1 hr classes $158.00 $165.00 N September 1, 2017 Reading Rangers Twelve - 1 hour classes $107.00 $110.00 N September 1, 2017 Writing Wizards Twelve - 1 hour classes $107.00 $110.00 N September 1, 2017 Playtime for Little Ones Twelve - 1 hour classes $107.00 $110.00 N September 1, 2017 Craft Club Twelve 1.25 hour classes $134.00 $140.00 N September 1, 2017 Children & Youth Programs Creative Steps Twelve - 30 minute classes $67.00 $70.00 N September 1, 2017 Pre -Ballet Twelve - 45 minute classes $85.00 $88.00 N September 1, 2017 Hip Hop Twelve - 45 minute classes $85.00 _ $88.00 N •September 1, 2017 Jazz Twelve - 45 minute classes $85.00 $88.00 N September 1, 2017 Bollywood Dance Twelve - I hour classes $98.00 $100.00 N September 1, 2017 Acro for Dancers Twelve - I hour classes $118.00 $122.00 N September 1, 2017 Combo Dance (Jazz/HipHop) Twelve - 45 minute classes $85.00 $88.00 N September 1, 2017 Musical Theater Twelve - 1 hour classes $88.00 $92.00 N September 1, 2017 Children's Art Ten - 1.25 hour classes $78.00 $80.00 N September 1, 2017 Painting with Acrylics Eight - 1.25 hour classes $80.00 $82.00 N September 1, 2017 Model Magic Eight - 1.25 hour classes $85.00 Delete Young at Art Eight - 1.25 hour classes $85.00 Delete Youth Art (does not include supplies) Ten -1.5 hour classes $69.00 $71.00 N September 1, 2017 14 88 Culture & Recreation User Fee or Charge 2016 Current 'Fee (Excluding HST) 2017 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Cartooning for Kids Ten - 1.25 hour classes $78.00 $80.00 N September 1, 2017 Babysitter's Training Course Eight - 1.5 hour classes $70.00 $72.00 N September 1, 2017 Home Alone Four - 1.5 hour classes $45.00 $47.00 Y September 1, 2017 Breakdancing Ten -1 hour classes $63.00 $65.00 N September 1, 2017 Mad Science Eight -1 hour classes $142.00 $149.00 N September 1, 2017 Children's/Teen Guitar- Level 1 Eight -1 hour classes $75.00 $77.00 N September 1, 2017 Girls Night Seven ,weeks - 2 hour classes $63.00 Delete Karate Four months - 1 hour classes $155.00 $160.00 N September 1, 2017 Badminton Twelve - 1 hour classes $75.00 $79.00 N September 1, 2017 Basketball Fundamentals Ten - 1 hour New $65.00 N September 1, 2017 Summer Assistant Counsellor Minimum 4 weeks $114.00 Delete Counsellor in Training Ten - 6.5 hour classes $298.00 Delete Recreational Basketball Clinic Six - 2 hour classes $49.00 $51.00 N September 1, 2017 Ball Hockey Ten - 1.5 hour classes $63.00 $67.00 N September 1, 2017 High Five 15+ One Day- 7 hour class $67.00 $72.00 Y September 1, 2017 Indoor Games Ten - 1.5 hour classes $63.00 $67.00 N September 1, 2017 Table Tennis Ten -1.5 hour classes $75.00 $77.00 N September 1, 2017 Cooking for Teens Eight - 1.5 hour classes $81.00 $85.00 N September 1, 2017 Art (11-14yrs) Ten - 1.5 hour classes $72.00 $74.00 N September 1, 2017 Teen Photography Six - 2 hour classes $60.00 $62.00 N September 1, 2017 Parent /Child Photography Six - 1.25 hour classes $90.00 $92.00 Y September 1, 2017 P/C Photography (2nd child) Six - 1.25 hour classes $36.00 $38.00 N September 1, 2017 Mother/Daughter Hip Hop Twelve -45 minute classes $85.00 $88.00 Y September 1, 2017 M/D Hip Hop (2nd child) Twelve - 45 minute classes $43.00 $44.00 N September 1, 2017 Tap Twelve - 30 minute classes $67.00 $68.00 N September 1, 2017 Cirque d'Kids/Girls Gym Twelve - 1.25 hour classes $118.00 $122.00 N September 1, 2017 Sportball 6-9 yrs Ten -1 hr classes $158.00 $165.00 N September 1, 2017 Teen Cake Decorating Ten -1 hr classes $51.00 $52.00 N September 1, 2017 Youth Badminton Twelve - 1 hour classes $75.00 $80.00 N September 1, 2017 Wacky Writing Workshop One 3 hour class $24.00 Delete Sportball Fit Kids 9 - 12 yrs Ten - 1 hour classes $158.00 $160.00 N September 1, 2017 Recreation Basketball Clinic - winter 10 - 2 hour classes $63.00 $65.00 N September 1, 2017 Cricket 8-12 yrs Eight - I hour classes $67.00 $68.00 N September 1, 2017 Youth Volleyball Ten - 1.5 hour classes $78.00 $80.00 N September 1, 2017 Learn to skate Twelve -45 minute classes $98.00 $100.00 N September 1, 2017 Kids Baking Six - 1.5 hour classes $92.00 $95.00 N September 1, 2017 Sewing & Needlework Eight -1 hour classes $67.00 $68.00 N September 1, 2017 Friday Night Fun Centres Friday Nights - 2 hours $5.00 $5.25 N September 1, 2017 Paper Creation Workshop One - 3 hour class $38.00 Delete Leam to Skate for Hockey Eight - 1 hour New $250.00 N September 1, 2017 Holiday Fun Ten -1.5 hour New $21.00 N September 1, 2017 Electronics & Robotics Ten - 1.5 hour New $167.00 N September 1, 2017 After School Drop In 2 hours New $4.00 N September 1, 2017 Adult Programs Art Ten - 2 hour classes $83.18 $88.50 Y September 1, 2017 Adult Guitar Eight -1 hour classes $66.37 $68.19 Y September 1, 2017 Portrait/Figure Drawing Ten - 2 hour classes $83.18 $88.50 Y September 1, 2017 Ballroom Dance Ten - 2 hour classes $94.64 $98.23 Y September 1, 2017 Bellydance Twelve - 1 hour classes $77.87 $79.64 Y September 1, 2017 Ladies Tap Twelve - 1 hour classes $77.87 $79.64 Y September 1, 2017 Spanish, Beginner/Int. Ten - 2 hour classes $77.87 $79.64 Y September 1, 2017 Photography, Beginner Six - 2 hour classes $50.44 $53.09 Y September 1, 2017 Karate Four months - 1.5 hour classes $202.00 $205.31 Y September 1, 2017 15 89 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Skating Twelve - 45 minute classes $89.38 $90.26 Y September 1, 2017 Men's Power Hour Twelve - 1 hour classes $58.41 $61.95 Y September 1, 2017 Badminton Twelve -1.5 hour classes $87.61 $92.92 Y September 1, 2017 Volleyball, Competitive Ten - 2 hour classes $97.35 $101.77 Y September 1, 2017 Volleyball, Recreation Twelve -1.5 hour classes $87.61 $92.92 Y September 1, 2017 Cake Decorating I/II Ten - 2.25 hour classes $69.91 $72.57 Y September 1, 2017 Easy Meals Eight - 2 hour classes $123.90 $125.66 Y September 1, 2017 Digital Camera WS's One - 2 hour class $23.89 $26.55 Y September 1, 2017 Bellydance Twelve - 1 hour classes $77.87 $79.65 Y September 1, 2017 Paper Craft Workshop One - 4 hour workshop $39.82 Delete Improve for Adults Ten - 2 hour classes $92.92 $94.69 Y September 1, 2017 Line Dancing- Ten -2 hour classes $94.64 $79.65 Y September 1, 2017 Chess Ten - 1.5 hour classes $74.33 $76.10 Y September 1, 2017 Ladies Self Defense Eight - 1.5 hour classes $62.83 Delete - Conversational French Ten - 2 hour classes $77.87 $79.65 Y No Increase 45+ Hockey League Ten - 3 hour New $159.29 Y September 1, 2017 Older Adult Programs Line Dancing Twelve - 1 hour classes $41.59 $43.36 Y September 1, 2017 Ten -1 hour classes $34.52 $36.28 Y September 1, 2017 Latin Line Dancing Ten - 1 hour classes $34.52 $36.28 Y September 1,2017 Clog Dancing Beginner Ten - 1 hour classes New $36.28 Y September 1, 2017 Clog Dancing Advanced Ten - 1 hour classes $34.52 $36.28 Y September 1, 2017 Belly Dancing Ten -1 hour classes $34.52 Delete Art Class Ten - 2 hour classes $43.80 $48.67 Y September 1, 2017 Sewing for Seniors Ten - 2 hours classes $34.52 $36.28 Y September 1, 2017 Social Crafts Ten - 2 hours classes $34.52 Delete Euchre for Beginners Six - 2 hour classes New $34.52 Y September 1, 2017 Line Dancing Level 2, Ten -1 hour classes New $34.52 Y September 1, 2017 Line Dancing Level 2 PCCC Ten -1 hour classes New $36.28 Y September 1, 2017 Computers Six - 2 hour classes New $39.82 Y September 1, 2017 Leam to Skate Ten - 1 hour classes New $36.28 Y September 1, 2017 The Story of My Life Ten -1 hour classes New $106.19 Y September 1, 2017 African Drumming Eight - 1 hour classes New $50.44 Y September 1, 2017 Spanish Ten - 2 hour classes New $39.82 Y September 1, 2017 Bollywood Ten -1 hour classes New $36.28 Y September 1, 2017 Pickleball Ten -1 hour classes New $46.46 Y September 1, 2017 Volleyball Ten -1 hour classes New $46.46 Y September 1, 2017 Cooking Eight - 1 hour New $47.85 Y September 1, 2017 Tai Chi Beginner Ten -1 hour classes New $26.10 Y September 1, 2017 Specialty Life Writing One - 2 hour class $13.27 $14.16 Y September 1, 2017 Chocolate Sleigh Workshop One - 2 hour class $22.12 $23.01 Y September 1, 2017 Sweet Treats for Summer Workshop One - 2 hour class $22.12 $23.01 Y September 1, 2017 Introduction to Chocolate Workshop One - 2 hour class $22.12 $23.01 Y September 1, 2017 Writing for Children One - 2 hour class $13.28 $14.16 Y September 1, 2017 Blogging One - 2 hour class $13.28 $14.16 Y September 1, 2017 Blogging 2 One - 2 hour class New $14.16 Y September 1, 2017 Twitter One - 2 hour class New $14.16 Y September 1, 2017 Thanksgiving Chocolate Workshop One - 2 hour class New $23.01 Y September 1, 2017 Sewing One - 2 hour class New $44.25 Y September 1, 2017 16 90 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) . HST) HST Applicable Proposed Fee Effective Date Museum Programs Kids in the Village Summer Craft & One - 2 hour class Games Program $7.08 $7.30 Y March 1, 2017 Mother's Day Tea One - 1.5 hour sitting $22.12 $23.01 Y March 1, 2017 Summer Solstice/Harvest Suppers One - 3 hour class (weeknight) $53.10 $54.87 Y March 1, 2017 Hearth and Home Cooking One - 2.5 hour Workshop class $33.65 Delete Heritage Cooking Workshop One - 3 hour class (weeknight) New $26.55 Y March 1, 2017 Heritage Cooking Workshop One - 5 hour class New $46.02 Y March 1, 2017 Hearth Cook and Dine One - 5 hour class $44.25 Delete PMV Workshop One - 3 hour class $19.03 $19.31 Y March 1, 2017 Back in Time Tea and Tour One - 2 hour presentation $8.41 Delete Themed Tea Workshop One - 2 hour presentation New $27.49 Y March 1, 2017 Pioneer Immersion (Home School) Nine - 2 hour classes $125.00 $130.00 N March 1, 2017 Give it a Try One - 2 hour class $8.85 $9.07 Y March 1, 2017 Camps March Break Camp (Arts/Sports/Mini/Skate) Extend a Camp Five days $72.00 $74.00 N September 1, 2017 Full Day Program Five days $183.00 $188.00 N September 1, 2017 Mad Science Five days $257.00 $270.00 N September 1, 2017 Junior Chef Camp Five Days $250.00 $252.00 N September 1, 2017 Breakdance Camp Five Days $178.00 $184.00 N September 1, 2017 Summer Camps - Adventure/Art/Sports/Mini Pidaca/Museum Full Day Program Four days $147.00 $151.00 N September 1, 2017 Five days $183.00 $188.00 N September 1, 2017 Summer Camps - Dance/Drama Full Day Program Four days $165.00 $170.00 N September 1, 2017 Five days $206.00 $212.00 N September 1, 2017 Counsellor in Training Ten days $298.00 $307.00 N September 1, 2017 Assistant Counsellor Minimum 4 weeks $114.00 $120.00 Y September 1, 2017 French Program 5 - 1/2 day classes $97.00 Delete Extend -a -Camp 4 Days $59.00 $61.00 N September 1, 2017 5 Days $72.00 $74.00 N September 1, 2017 Contract Camps Skateboard Camp $170.00 $173.00 N September 1, 2017 Mad Science Camp Five Days $257.00 $270:00 N September 1, 2017 Redstone Inventions in Minecraft Five Days $324.00 $324.00 N September 1, 2017 PA Day Camps One Day NeW $40.00 N September 1, 2017 Memberships: Pickering Recreation Complex * Pre Expansion Memberships * Health Club Adult, full Annual $510.00 $536.00 Y September 1, 2017 Adult, daytime Annual $459.00 $482.00 Y September 1, 2017 Adult, grandfather, full, corp +Annual $383.00 $402.00 Y September 1., 201.7 Adult, grandfather, day, corp Annual $328.00 $345.00 Y September 1, 2017 17 91 Culture & Recreation User Fee or Charge • 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(,Y/N) HST) HST Applicable Proposed Fee Effective Date *Squash Adult Full, Annual $630.00 $662.00 Y September 1, 2017 Adult Daytime, Annual $537.00 $565.00 Y September 1, 2017 Adult, grandfather, day, corp Annual $384.00 $403.00 Y September 1, 2017 * Racquetball Adult Full, Annual $516.00 $542.00 Y September 1, 2017 Adult Daytime, Annual $464.00 $487.00 Y September 1, 2017 Adult, grandfather, day, corp Annual $331.00 $348.00 Y September 1, 2017 * Combination Adult Full, Annual $635.00 $667.00 Y September 1, 2017 Adult, grandfather, full, corp Annual $508.00 $534.00 Y September 1, 2017 Night Hawk Annual $230.00 $242.00 Y September 1, 2017 * Tennis Adult Resident, Full, Annual $541.00 $568.00 Y September 1, 2017 Adult Resident, Daytime, Annual $466.00 $490.00 Y 'September 1, 2017 * Tennis Adult Non-resident, Full, Annual $612.00 $643.00 Y September 1, 2017 Adult Non-resident, Daytime, Annual $550.00 $578.00 Y September 1, 2017 * Golden Adult Full, Annual $1,203.00 $1,263.00 Y September 1, 2017 Adult Daytime, Annual $1,029.00 $1,080.00 Y September 1, 2017 Family Annual $2,309.00 $2,425.00 Y September 1, 2017 *Fitness Class Memberships Fitness Memberships Annual $415.00 $436.00 Y September 1, 2017 Seasonal $173.00 $182.00 Y September 1, 2017 Youth Annual $173.00 $182.00 Y September 1, 2017 New Expansion Memberships Basic Health Adult Annual $425.00 $438.00 Y September 1, 2017 Adult Seasonal $231.00 $197.00 Y September 1, 2017 Adult Corporate $340.00 $350.00 Y September 1, 2017 Youth Annual $250.00 $260.00 Y September 1, 2017 Youth Seasonal $113.00 $117.00 Y September 1, 2017 Family Annual $862.00 $920.00 Y September 1, 2017 Health + Adult Annual $615.00 $645.00 Y September 1, 2017 Adult Seasonal $277.00 $290.00 Y September 1, 2017 Adult Corporate $495.00 $520.00 Y September 1, 2017 Youth Annual $295.00 $310.00 Y September 1, 2017 Youth Seasonal $133.00 $140.00 Y September 1, 2017 Family Annual $1,210.00 $1,270.00 Y September 1, 2017 Student Annual $260.00 $323.00 Y September 1, 2017 Student Seasonal $130.00 $145.00 Y September 1, 2017 18 92 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl. HST) HST Applicable (YEN) Proposed Fee Effective Date Super Health Adult Annual $690.00 Delete Adult Seasonal $310.00 Delete Adult Corporate $550.00 Delete Youth Annual $270.00 Delete Student Annual $315.00 Delete Student Seasonal $140.00 Delete Youth Seasonal $140.00 Delete Basic Squash Adult Annual $550.00 $567.00 Y September 1, 2017 Seasonal $235.00 $255.00 Y September 1, 2017 Adult corporate Annual $430.00 $453.00 Y September 1, 2017 Youth Annual $220.00 $231.00 Y September 1, 2017 Seasonal $105.00 $104.00 Y September 1, 2017 Family Annual $1,045.00 $1,081.00 Y September 1, 2017 Squash + Adult Annual $675.00 $710.00 Y September 1, 2017 Adult Seasonal $305.00 $320.00 Y September 1, 2017 Adult Corporate $540.00 $567.00 Y September 1, 2017 Youth Annual $320.00 $336.00 Y September 1, 2017 Youth Seasonal $144.00 $151.00 Y September 1, 2017 Family Annual $1,340.00 $1,400.00 Y September 1, 2017 Student Annual $315.00 $355.00 Y September 1, 2017 Student Seasonal $155.00 $160.00 Y September 1, 2017 Basic Racquetball Adult Annual $490.00 $515.00 Y September 1, 2017 Seasonal $220.00 $232.00 Y September 1, 2017 Adult corporate Annual $392.00 $412.00. Y September 1, 2017 Youth Annual $220.00 $231.00 Y September 1, 2017 Seasonal $105.00 $104.00 Y September 1, 2017 Family Annual $945.00 $1,003.00 Y September 1, 2017 Racquetball + Adult Annual $615.00 $646.00 Y September 1, 2017 Adult Seasonal $277.00 $291.00 Y September 1, 2017 Adult Corporate $492.00 $517.00 Y September 1, 2017 Youth Annual $320.00 $336.00 Y September 1, 2017 Youth Seasonal $144.00 $151.00 Y September 1, 2017 Family Annual $1,250.00 $1,305.00 Y September 1, 2017 Basic Tennis (Resident) Adult Resident Annual $515.00 $540.00 Y September 1, 2017 Resident Seasonal $232.00 $244.00 Y September 1, 2017 Youth Resident Annual $230.00 $242.00 Y September 1, 2017 Resident Seasonal $105.00 $110.00 Y September 1, 2017 Family Resident Annual $990.00 $1,052.00 Y September 1, 2017 Tennis + (Resident) Adult Resident Annual $680.00 $714.00 Y September 1, 2017 Resident Seasonal $306.00 $321.30 Y September 1, 2017 19 93 Culture & Recreation User Fee or Charge 2016 Current Fee' (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Youth Resident Annual $330.00 $347.00 Y September 1, 2017 Resident Seasonal $149.00 $156.00 Y September 1, 2017 Family Resident Annual $1,365.00 $1,417.50 Y September 1, 2017 Basic Tennis (Non -Resident) Adult Non-resident Annual $585.00 $615.00 Y September 1, 2017 Non-resident Seasonal $263.00 $279.00 Y September 1, 2017 Youth Non-resident Annual $255.00 $268.00 Y September 1, 2017 Non-resident Seasonal $110.00 $121.00 Y September 1, 2017 Family Non-resident Annual $1,175.00 $1,190.00 Y September 1, 2017 Tennis + (Non -Resident) Adult Non-resident Annual $750.00 $788.00 Y September 1, 2017 Non-resident Seasonal $338.00 $355.00 Y September 1, 2017 Youth Non-resident Annual $355.00 $373.00 Y September 1, 2017 Non-resident Seasonal $160.00 $168.00 Y September 1, 2017 Family Non-resident Annual $1,500.00 $1,554.00 Y September 1, 2017 Golden Adult Annual $1,575.00 $1,622.00 Y September 1, 2017 Adult Seasonal $710.00 $730.00 Y September 1, 2017 Adult Corporate $1,260.00 $1,300.00 Y September 1, 2017 Youth Annual $540.00 $556.00 Y September 1, 2017 Youth Seasonal $243.00 $245.00 Y September 1, 2017 Family Annual $3,020.00 $2,990.00 Y September 1, 2017 Fitness Class Memberships Basic Fitness Adult Annual $395.00 $438.00 Y September 1, 2017 Adult Seasonal $178.00 $197.00 Y September 1, 2017 Youth Annual $165.00 $260.00 Y September 1, 2017 Seasonal $74.00 $117.00 Y September 1, 2017 Family Annual $840.00 $920.00 Y September 1, 2017 Specialty Fitness Adult Annual $560.00 Delete Adult Seasonal $250.00 Delete Memberships: Pickering Rec. Complex and Dunbarton Indoor Pool Aquatic Memberships Adult Annual $175.22 $184.00 Y September 1, 2017 Family Annual $297.63 $313.00 Y September 1, 2017 Youth/Disabled/Senior Annual $116.81 $123.00 Y September 1, 2017 Adult Seasonal $77.88 $82.00 Y September 1, 2017 Family Seasonal - $111.61 $117.00 Y September 1, 2017 Youth/Disabled/Senior Seasonal $49.56 $52.00 Y September 1, 2017 Kick -Start Program $35.00 $37.00 N ' September 1, 2017 Aquatic + Adult Annual New $310.00 Y September 1, 2017 Youth/Disabled/Senior Annual New $195.00 Y September 1, 2017 Adult Seasonal New $170.00 Y September 1, 2017 Youth/Disabled/Senior Seasonal New $107.00 Y September 1, 2017 20 94 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(YJN) HST) HST Applicable Proposed Fee Effective Date Admissions & Passes Pickering Museum Village Season Pass Family/Daycare (2 adults, 5 children) $70.80 $70.80 Y No Increase Season Pass Twin (1 adult, 1 guest) $42.28 $42.48 Y No Increase Season Pass Day Care (2 adults, 10 children $123.90 $123.90 Y No Increase Admissions & Passes Fitness Admissions Fitness Room Single Admission $11.68 $12.00 Y September 1, 2017 Fitness Room Five Pass $58.40 $60.00 Y September 1, 2017 Studio A, B, C and Aquafit One and half class $17.56 $18.00 Y September 1, 2017 Studio A, B, C and Aquafit Drop in Non -Member $12.00 $12.50 Y September 1, 2017 Studio A, B, C and Aquafit Drop in with Plus Health $6.00 $6.20 Y September 1, 2017 Registered Group Fitness Programs - Non Members Drop -In Pricing $12.00 $12.50 Y September 1, 2017 Registered Group Fitness Programs - For Plus Health Drop -In Pricing Members $6.00 $6.50 Y September 1, 2017 Registered Group Fitness Programs = For Specialty Drop -In Pricing Health Members $3.00 $3.50 Y September 1, 2017 Arena Admissions Public Skating Single Admission -Youth $3.10 $3.54 Y August 1, 2017 Ten Pass - Youth $24.78 $26.55 Y August 1, 2017 Single Admission -Adult $4.20 $4.42 Y August 1, 2017 Ten Pass - Adult $33.63 $35.40 Y August 1, 2017 Family Pass $13.27 $13.27 Y No Increase Family 10 - Pass $66.37 $75.22 Y August 1, 2017 Parent & Tot Single Adult Admission $2.66 $2.66 Y No Increase Senior Skate Single Admission $0.89 $1.33 Y August 1, 2017 Shinny Single Admission $4.43 $4.43 Y No Increase Twenty Pass $70.80 $72.56 Y August 1, 2017 Special Promotion (Toonie Skate) $1.77 $1.77 Y No Increase (Family Day Skate) Youth Single $1.77 $1.77 Y No Increase Family Single $4.43 $4.43 Y No Increase Racquet Sports Admissions Squash/Racquetball Prime Time $13.35 $14.00 Y September 1, 2017 Non -prime Time $10.89 $11.00 Y September 1, 2017 Tennis Prime Time $33.01 $34.50 Y September 1, 2017 Non -prime Time $26.02 $27.50 Y September 1, 2017 Family Day Activity Passport $15.00 $15.75 Y January 1, 2017 Swimming Admissions Youth/Senior/Disabled Single Admission $2.43 $2.65 Y September 1, 2017 Youth/Senior/Disabled Ten Pass $19.47 $20.35 Y September 1, 2017 Adult Single $3.76 $3.98 Y September 1, 2017 Adult Ten Pass $31.86 $33.63 Y September 1, 2017 Family Single $7.30 $8.00 Y September 1, 2017 Family Ten Pass $63.14 $69.47 Y September 1, 2017 Family Day Swim Youth Single $1.77 Delete Family Single $4.42 Delete 21 95 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Museum Admissions - General Public Admissions Adults Single Admission $7.08 $7.08 Y No Increase Student/Senior ' Single Admission $6.20 $6.20 Y No Increase Children Single Admission $4.43 $4.43 Y No Increase Family Single Admission $22.13 $22.13 Y No Increase Museum Admissions - Education Tours School Tours - Basic Half day, per student $7.50 $7.75 N March 1, 2017 School Tours - Winter Celebrations Half day, per student . $8.50 $8.75 N March 1, 2017 School Tours - Community Connections Half day, per student $7.75 $8.00 N March 1, 2017 School Tours - School Days Half day, per student $7.50 $7.75 N March 1, 2017 School Tours - Stencilling Half day, per student $7.75 $8.00 N March 1, 2017 School Tours - Wonderful Wool Half day, per student $7.50 $7.75 N March 1, 2017 School Tours - Candlemaking Full day, per student $15.00 $15.25 N March 1, 2017 School Tours - Weaving Full day, per student $13.00 $13.25 N March 1, 2017 Multi Day Tours Full day, per student $12.75 $13.00 N March 1, 2017 School Tours - Conflict and Change Full day, per student $13.50 $13.75 N March 1, 2017 School Tours - Toys, Games and Leisure Activities Full day, per student $11.50 $11.75 N March 1, 2017 School Tours - Stencilling Full day, per student $11.50 $11.75 N March 1, 2017 School Tours - Blacksmithing Full day, per student $14.50 $14.75 N March 1, 2017 A Spirit Walk Student Performance / Educ. lesson $10.00 $10.25 N March 1, 2017 School Tours - Underground Railroad Full day, per student $13.50 $13.75 N March 1, 2017 School Tours - WWI Education Day Full day, per student .$20.00 Delete Museum Admissions - Public Tours School Tours - Basic Half day, per person $7.50 $7.75 Y March 1, 2017 School Tours - Winter Celebrations Half day,_per person $8.50 $8.75 Y March 1, 2017 School Tours - Community Connections Half day, perperson $7.75 $8.00 Y March 1, 2017 School Tours - School Days Half day, per person $7.50 $7.75 Y March 1, 2017 School Tours - Stencilling Half day, perperson $7.75 $8.00 Y March 1, 2017 School Tours - Wonderful Wool Half day, per person $7.50 $7.75 Y March 1, 2017 School Tours - Candlemakinq Full day, per person $15.00 $15.25 Y March 1, 2017 School Tours - Weaving Full day,_per person $13.00 $13.25 Y March 1, 2017 Multi Day Tours Full day, perperson $12.75 $13.00 Y March 1, 2017 School Tours - Conflict and Change Full day, per person $13.50 $13.75 Y March 1, 2017 School Tours - Toys, Games and Leisure Activities Full day, per person $11.50 $11.75 Y March 1, 2017 School Tours - Stencilling Full day, perperson $11.50 $11.75 Y March 1, 2017 School Tours - Blacksmithing Full day, perperson $14.50 $14.75 Y March 1, 2017 Rental Fees: Pickering Rec. Complex and Don Beer Arena Ice Rental Rates Pickering Youth Affiliate Hourly rate, prime time $173.19 $178.23 Y August 1, 2017 Hourly rate, non -prime time $126.44 $132.51 Y August 1, 2017 Adults & Residents Affiliate Hourly rate, prime time $204.42 $214.39 Y August 1, 2017 Hourly rate, non -prime time $150.44 $157.71 Y August 1, 2017 Non -Resident Hourly rate, prime time $225.66 $236.94 Y August 1, 2017 Hourly rate, non -prime time $176.99 $185.84 Y August 1, 2017 Elementary Schools Hourly rate, prime time $173.19 $178.24 Y August 1, 2017 Hourly rate, non -prime time $60.00 $61.65 Y August 1, 2017 High School Hourly rate, prime time $194.21 $199.89 Y August 1, 2017 Hourly rate, non -prime time $60.00 $61.65 Y August 1, 2017 industrial/Commercial Hourly rate, prime time $204.42 $214.39 Y August 1, 2017 Hourly rate, non -prime time $150.44 $157.71 Y August 1, 2017 Pad Rental Leagues Hourly rate $78.83 $81.19 Y August 1, 2017 General Flat rate, full day $1,785.58 $1,839.15 Y August 1, 2017 22 96 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl. HST)_ HT ApplSable (Y!N) Proposed Fee Effective Date General Hourly rate $83.56 $86.07 Y August 1, 2017 Day -Camp Use (weather related) Hourly rate $12.50 $12.88 Y August 1, 2017 Pickering Museum Village Schoolhouse (rentals available year round) Resident Flat rate, whole day $407.08 $420.35 Y March 1, 2017 Non -Resident Flat rate, whole day $486.73 $500.00 Y March 1, 2017 Resident Flat rate, 2 hours day of rental $274.34 $283.19 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental $327.43 $336.28 Y March 1, 2017 Community Group Fiat rate, max. 4 hours $128.31 $132.74 Y March 1, 2017 Chapel (rentals available from April to October, before dusk) Resident Flat rate, 2 hours day of rental $274.34 $283.19 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental $327.43 $336.28 Y March 1, 2017 Oddfellows' Hall (rentals available from April to October, before dusk) Resident Flat rate, whole day $407.08 $420.35 Y March 1, 2017 Non -Resident Flat rate, whole day $486.73 $500.00 Y March 1, 2017 Resident Flat rate, 2 hours day of rental $194.69 $200.00 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental $230.09 $234.51 Y March 1, 2017 Community Group Flat rate, max. 4 hours $123.90 $128.32 Y March 1, 2017 Grounds for Photos (rentals available from April to October, before dusk) Resident Flat rate, 2 hours day of rental $97.34 $101.77 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental $115.04 $119.47 Y March 1, 2017 Photography Club Flat rate, max. 4 hours (public hrs.) $123.90 $128.32 Y March 1, 2017 Picnic Shelter (Rentals available from April to October Resident Flat rate, whole day $407.08 $420.35 Y March 1, 2017 Non -Resident Flat rate, whole day $486.73 $500.00 Y March 1, 2017 Resident Flat rate, 2 hours day of rental $194.69 $200.00 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental $230.09 $234.51 Y March 1, 2017 Millpond Meadow Resident Flat rate, 2 hours day of rental New $255.22 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental New $305.35 Y March 1, 2017 Grounds for Picnics/Social Gatherings (rentals available from April to October, before dusk) Resident Flat rate, whole day $407.08 $420.35 Y March 1, 2017 Non -Resident Flat rate, whole day $486.73 $500.00 Y March 1, 2017 Community Group Flat rate, 4 hours $128.31 $132.74 Y March 1, 2017 Redman House (rentals available from April to October) Resident Flat rate, whole day $292.04 $305.31 Y March 1, 2017 Non -Resident Flat rate, whole day $353.98 $362.83 Y March 1, 2017 Resident Flat rate, 2 hours day of rental $92.92 $100.00 Y March 1, 2017 Non -Resident Flat rate, 2 hours day of rental $110.62 $115.04 Y March 1, 2017 Community Group Flat rate, max. 4 hours $128.31 $132.74 Y March 1, 2017 Chairs (up to 100 chairs) Per chair $1.33 $3.75 Y March 1, 2017 PMV Education Kits One week rental $26.55 Delete Rentals - additional staff Hourly rate required for additional staffing requirements for large bookings at events $35.00 $36.28 Y March 1, 2017 23 97 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental - Rec Complex Hourly rate, max 19 (RC) $105.30 $110.62 Y September 1, 2017 Private Rental - Dunbarton Pool Hourly rate, max 19 (DIP) $93.72 $99.12 Y September 1, 2017 Private Rental - Rec Complex Hourly rate, max 50 (RC) $127.05 $133.41 Y September 1, 2017 Private Rental Hourly rate, max 50 (DIP) $111.00 $116.81 Y September 1, 2017 Synchronized Pool Rental Hourly rate (DIP) $72.10 $75.66 Y September 1, 2017 Pickering Swim Club Hourly rate (RC) $68.70 $72.12 Y September 1, 2017 Pickering Swim Club Hourly rate (DIP) $72.10 $75.66 Y September 1, 2017 Master Swim Program Hourly rate (DIP) $85.20 $89.38 Y September 1, 2017 Extra Lifeguard Hourly rate $24.22 $25.66 Y September 1, 2017 Instructor Hourly rate $28.49 $30.09 Y September 1, 2017 Board of Education Hourly rate $64.81 $68.14 Y September 1, 2017 Swim Meet Hourly rate $130.76 $137.17 Y September 1, 2017 Additional Facility Staff for Swim Hourly rate $41.74 Delete Pickering Rec. Complex Facilities . Mat Room Off Court Training Hourly rate $23.50 $24.75 Y March 1, 2017 Martial Arts Hourly rate $28.00 $30.00 Y March 1, 2017 Boyz and'Giriz and Fitness Birthday 2 hours $150.00 Delete After Hour Tennis Rentals Four Courts Hourly rate $109.44 $115.00 Y March 1, 2017 Pool & Fitness Meeting Room Swim Party Rental Flat rate, 1.5 hours $39.00 $41.00 Y March 1, 2017 Meeting Room 1 Resident Flat rate, whole day $165.00 $173.00 Y March 1, 2017 Non-resident ' Flat rate, whole day $210.00 $220.00 Y March 1, 2017 Resident Hourly rate $30.00 $31.50 Y March 1, 2017 Non-resident Hourly rate $45.00 $47.00 Y March 1, 2017 Daytime, business, resident Flat rate, business hours $100.00 $105.00 Y March 1, 2017 Daytime, business, non-resident Flat rate, business hours $140.00 $147.00 Y March 1, 2017 Community Group Flat rate, max. 4 hours $35.00 $37.00 Y March 1, 2017 Meeting Rooms 1 & 2 Resident Flat rate, whole day $265.00 $278.00 Y March 1, 2017 Non-resident Flat rate, whole day - $360.00 $378.00 Y March 1, 2017 Resident Hourly rate $45.00 $47.00 Y March 1, 2017 Non-resident Hourly rate $65.00 $68.00 Y March 1, 2017 Daytime, business, resident Flat rate, business hours $140.00 $147.00 Y March 1, 2017 Daytime, business, non-resident Flat rate, business hours $185.00 $194.00 Y March 1, 2017 Community Group Flat rate, max. 4 Hours $65.00 $68.00 Y March 1, 2017 Meeting Rooms 1, 2 & 3 Resident Flat rate, whole day $430.00 $450.00 Y March 1, 2017 Non-resident Flat rate, whole day $540.00 $567.00 Y March 1, 2017 Resident Hourly rate $65.00 $68.00 Y March 1, 2017 Non-resident Hourly rate $90.00 $94.00 Y March 1, 2017 Daytime, business, resident Flat rate, business hours $195.00 $205.00 Y March 1, 2017 24 98 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) ST Ap is ble Proposed Fee Effective Date Daytime, business, non-resident Flat rate, business hours $270.00 $284.00 Y March 1, 2017 Community Group Flat rate, max. 4 hours $70.00 $73.00 Y March 1, 2017 New Year's Eve, resident Flat rate, whole day $860.00 $903.00 Y March 1, 2017 O'Brien Meeting Room A or B Resident Flat rate, whole day $225.00 $236.00 Y March 1, 2017 Non-resident Flat rate, whole day $290.00 $304.00 Y March 1, 2017 Resident Hourly rate $45.00 $47.00 Y March 1, 2017 Non-resident Hourly rate $65.00 $47.00 Y March 1, 2017 Daytime, business, resident Flat rate, business hours $95.00 $99.00 Y March 1, 2017 Daytime, business, non-resident Flat rate, business hours $140.00 $147.00 Y March 1, 2017 Community Group Flat rate, max. 4 hours $40.00 $42.00 Y March 1, 2017 O'Brien Meeting Rooms A & B Resident Flat rate, whole day $460.00 $483.00 Y March 1, 2017 Non-resident Flat rate, whole day $565.00 $593.00 Y March 1, 2017 Resident Hourly rate $90.00 $95.00 Y March 1, 2017 Non-resident Hourly rate $125.00 $131.00 Y March 1, 2017 Daytime, business, resident Flat rate, business hours $195.00 $204.00 Y March 1, 2017 Daytime, business, non-resident Flat rate, business hours $275.00 $289.00 Y March 1, 2017 Tournament bookings Flat rate, per day $230.00 $241.00 Y March 1, 2017 Community Group Flat rate, max. 4 hours $70.00 $73.00 Y March 1, 2017 New Year's Eve Flat rate, whole day $915.00 $960.00 Y March 1, 2017 Pickering Rec. Complex East or West Salon Resident Flat rate, whole day (Monday - Sunday) $690.00 $725.00 Y March 1, 2017 Non-resident Flat rate, whole day (Monday - Sunday) $900.00 $945.00 Y March 1, 2017 Sunday, resident Flat rate, daytime $430.00 $450.00 Y March 1, 2017 Sunday, non-resident Flat rate, daytime $540.00 $567.00 Y March 1, 2017 Children's Banquets Flat rate, max. 4 hours $140.00 $147.00 Y March 1, 2017 New Year's Eve, resident Flat rate, whole day $1,580.00 $1,659.00 Y March 1, 2017 New Year's Eve, non-resident Flat rate, whole day $1,740.00 $1,827.00 Y March 1, 2017 Special Events Musical Flat rate, resident/community group $1,825.00 $1,916.00 Y March 1, 2017 Resident 1/2 Day Flat rate, max. 6 hours $360.00 $367.00 Y March 1, 2017 Non-resident 1/2 Day Flat rate, max. 6 hours $465.00 $488.00 Y March 1, 2017 Pickering Recreation Complex East & West Salons (Both Rooms) Resident Flat rate, whole day (Monday - Sunday) $1,280.00 $1,344.00 Y March 1, 2017 Non-resident Flat rate, whole day (Monday - Sunday) $1,665.00 $1,748.00 Y March 1, 2017 Sunday, resident Flat rate (daytime) $810.00 $850.00 Y March 1, 2017 Sunday, non-resident Flat rate (daytime) $990.00 $1,039.00 Y March 1, 2017 New Year's Eve, resident Flat rate $2,395.00 $2,514.00 Y March 1, 2017 New Year's Eve, non-resident Flat rate $2,635.00 $2,767.00 Y March 1, 2017 Special Events Musical Flat rate - resident/community group only Entertainment/Private Concerts (New) $3,650.00 $3,832.00 Y March 1, 2017 Deposit $625.00 $656.00 Y March 1, 2017 Resident 1/2 Day Flat rate, max. 6 hours $665.00 $698.00 Y March 1, 2017 Non-resident 1/2 Day Flat rate, max. 6 hours $810.00 $850.00 Y March 1, 2017 Petticoat Creek Community Centre • Paris or Franklin Meeting Room Resident Flat rate $360.00 $378.00 Y March 1, 2017 Non-resident Flat rate $545.00 $572.00 Y March 1, 2017 25 99 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Daytime, business, resident Flat rate $95.00 $103.00 Y March 1, 2017 Daytime, business, non-resident Flat rate $125.00 $131.00 Y March 1, 2017 Community Group Flat rate $30.00 $31.00 Y March 1, 2017 Resident Hourly rate $45.00 $47.00 Y March 1, 2017 Non-resident Hourly rate $80.00 $84.00 Y March 1, 2017 Paris & Franklin Meeting Rooms Resident Flat rate $655.00 $688.00 Y March 1, 2017 Non-resident Flat rate $850.00 $892.00 Y March 1, 2017 Daytime, business, resident Flat rate $175.00 $184.00 Y March 1, 2017 Daytime, business, non-resident Flat rate $260.00 $273.00 Y March 1, 2017 Community Group Flat rate $30.00 $31.50 Y March 1, 2017 Resident Hourly rate $80.00 $84.00 Y March 1, 2017 Non-resident Hourly rate $115.00 $120.00 Y March 1, 2017 New Year's Eve, resident Flat rate $1,320.00 $1,386.00 Y March 1, 2017 Children's Banquets, resident Flat rate, resident/community group $125.00 $131.00 Y March 1, 2017 Don Beer Banquet Hall Resident Flat rate $540.00 $567.00 Y March 1, 2017 Non-resident Flat rate $570.00 $598.00 Y March 1, 2017 Daytime, business, resident Flat rate $190.00 $199.00 Y March 1, 2017 Daytime, business, non-resident Flat rate $165.00 $173.00 Y March 1, 2017 Sunday to Thursday, resident Hourly rate $55.00 $58.00 Y March 1, 2017 Sunday to Thursday, non-resident Hourly rate $60.00 $63.00 Y March 1, 2017 Sunday, resident Flat rate (daytime) $380.00 $399.00 Y March 1, 2017 Sunday, non-resident Flat rate (daytime) $520.00 $546.00 Y March 1, 2017 Children's Banquets (Community Flat rate Group Only) $130.00 $137.00 Y March 1, 2017 Toumament Rate Flat rate, daily, Don Beer only $260.00 $273.00 Y March 1, 2017 New Year's Eve, resident Flat rate _ $1,040.00 $1,092.00 Y March 1, 2017 New Year's Eve, non-resident Flat rate $1,271.60 $1,335.00 Y March 1, 2017 West Shore Community Centre Resident Flat rate $690.00 $725.00 Y March 1, 2017 Non-resident Flat rate $900.00 $945.00 Y March 1, 2017 Daytime, business, resident Flat rate $180.00 $189.00 Y March 1, 2017 Daytime, business, non-resident Flat rate $270.00 $284.00 Y March 1, 2017 Sunday to Thursday, resident Hourly rate $85.00 $89.00 Y March 1, 2017 Sunday to Thursday, non-resident Hourly rate $120.00 $126.00 Y March 1, 2017 Friday, resident Flat rate $520.00 $546.00 Y March 1, 2017 Friday, non-resident Flat rate $675.00 $708.00 Y March 1, 2017 Children's Banquets (Community Flat rate Group Only) $130.00 $137.00 Y March 1, 2017 New Year's Eve, resident Flat rate $1,400.00 $1,470.00 Y March 1, 2017 New Year's Eve, non-resident Flat rate $1,695.00 $1,780.00 Y March 1, 2017 East Shore Community Centre Room 2 or Room4 - Meeting Resident Hourly rate $30.00 $32.00 Y March 1, 2017 Non -Resident Hourly rate $45.00 $48.00 Y March 1, 2017 Gymnasium — Meeting/Sports Resident Hourly rate $45.00 _ $48.00 Y March 1, 2017 Non -Resident Hourly rate $55.00 $58.00 Y March 1, 2017 26 100 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Room 2 and Room 4 - Social Resident Flat rate $240.00 $252.00 Y March 1, 2017 Non -Resident Flat rate $330.00 $347.00 Y March 1, 2017 New Years Eve - Resident Flat rate $485.00 $509.00 Y March 1, 2017 New Years Eve - Non -Resident Flat rate $665.00 $698.00 Y March 1, 2017 Gymnasium- Social Resident Flat rate $515.00 $540.00 Y March 1, 2017 Non -Resident Flat rate $630.00 $661.00 Y March 1, 2017 New Year's Eve, resident Flat rate $990.00 $1,040.00 Y March 1, 2017 New Year's Eve, non-resident Flat rate $1,210.00 $1,270.00 Y March 1, 2017 Community Room Daily Flat rate $320.00 $336.00 Y March 1, 2017 Meeting - Resident Hourly rate $35.00 $38.00 Y March 1, 2017 Meeting - Non -Resident Hourly rate $45.00 $47.00 Y March 1, 2017 Social - Resident Hourly rate $60.00 $63.00 Y March 1, 2017 Social - Non -Resident Hourly rate $70.00 $74.00 Y March 1, 2017 Rental Extra Fees Listing Community Groups 12 bookings $133.00 $140.00 Y March 1, 2017 Administration Fee $35.00 $37.00 Y March 1, 2017 Maintenance Fee Hourly rate $29.43 $31.00 Y March 1, 2017 Damage/Security Deposit $200.00 $300.00 Y March 1, 2017 Damage/Security Deposit (Jack & Jill Parties) $500.00 $500.00 Y No Increase New Staff Overtime for Event Hourly rate (early/late opening) $50.00 $54.00 Y March 1, 2017 Performing Rights Tariff Without Flat rate (301 - 500 capacity) Dancing - Banquet Hall $61.69 $61.69 Y No Increase Performing Rights Tariff Without Flat rate (1 - 101 capacity) Dancing - Petticoat Creek Community Centre Paris Room, Petticoat Creek Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2 and East Shore Community Centre Room #4 $20.56 $20.56 Y No Increase Performing Rights Tariff Without Flat rate (101 - 300 capacity) Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, Petticoat Creek Community Centre Banquet Hall and East Shore Community Centre Gymnasium $29.56 $29.56 Y No Increase Performing Rights Tariff With Flat rate (301 - 500 capacity) Dancing - Banquet Hall $123.38 $123.38 Y No Increase 27 101 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl. HST) HST Applicable (Y/N' Proposed Fee Effective Date Performing Rights Tariff With Flat rate (1 -101 capacity) Dancing - Petticoat Creek Community Centre Paris Room, Petticoat Creek Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2 and East Shore Community Centre Room #4 $41.13 $41.13 Y No Increase Performing Rights Tariff With Flat rate (101 - 300 capacity) Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, Petticoat Creek Community Centre Banquet Hall, East Shore Community Centre Gymnasium $59.17 $59.17 Y No Increase Events Pre -teen Dance Single Admission $7.74 $8.85 Y September 1, 2017 Poinsettia Tea Single Admission $5.31 $5.75 Y September 1, 2017 Big Band Single Admission $5.31 $5.75 Y September 1, 2017 Big Band (Seniors Month) Single Admission $5.31 $5.75 Y September 1, 2017 Museum Events Adults $8.85 $8.85 Y No Increase Museum Events Students/Seniors $7.08 $7.08 Y No Increase Museum Events Children $5.31 $5.31 Y No Increase Museum Event Family $26.55 $26.55 Y No Increase A Spirit Walk Single Admission $17.70 $17.70 Y No Increase Artfest Vendor Fee Single Space $22.12 $26.55 Y March 1, 2017 Artists at Events Fee Single Space $8.85 $13.27 Y March 1, 2017 Miscellaneous Replacement Access Card $12.00 $12.00 Y No Increase Museum Filming/Photo Shoots Set dressing & clean Up, hourly $85.00 $85.00 Y No Increase Museum Filming/Photo Shoots Shooting time, hourly $200.00 $200.00 Y No Increase Museum Filming/Photo Shoots Shooting time, hourly after 14 hours $275.00 $275.00 Y No Increase Museum Filming/Photo Shoots Hourly Fee - additional site supervisor $35.00 $36.28 Y March 1, 2017 Kindergym Birthday Parties $150.00 $155.00 Y September 1, 2017 Creative Play Birthday Parties $150.00 $155.00 Y September 1, 2017 Dance Birthday Parties $150.00 $155.00 Y- September 1, 2017 Fitness Birthday Party $150.00 $158.00 Y September 1, 2017 Kinder Surprise Birthday Parties (Addition) $165.00 $174.00 Y September 1, 2017 Princess Birthday Party 11 Children $175.00 $184.00 Y September 1, 2017 Super Hero Party 11 Children $175.00 $184.00 Y September 1, 2017 Museum Birthday Parties 16 Children $163.72 $168.14 Y March 1, 2017 Equipment Rental (Gym @ ESCC) Charge for usage of sports equip. (no staff) $23.89 $25.00 Y September 1, 2017 Games Room Party (PCCC / ESCC) 12 children $141.30 $148.00 Y September 1, 2017 Games Room Party (PCCC / ESCC) 24 children $164.06 $172.00 Y September 1, 2017 Sensational Sports Parties 12 children $141.30 $148.00 Y September 1, 2017 Sensational Sports Parties 24 children $164.06 $172.00 Y September 1, 2017 Recreation Complex Filming Hourly $200.00 $200.00 Y No Increase Program Administration Fee HST will be added to applicable programs $9.43 $10.00 Y September 1, 2017 28 102 Culture & Recreation User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Membership Administration Fee $35.00 $36.75 Y September 1, 2017 NSF Charge Per cheque $46.00 $46.00 N No Increase Additional Receipt Charge Per family $4.72 $4.72 Y No Increase Food Truck various based upon event attendance New Various Y March 1, 2017 Marketing Promotions City Brochure Advertising Full page $691.13 Delete. Half page $466.80 Delete City Brochure Advertising Community Group Rate - Full Page $691.13 $725.66 Y March 1, 2017 Commercial Rate - Full Page $691.13 $760.18 Y March 1,2017 Community Group Rate - Half Page $466.80 $490.27 Y March 1, 2017 • Commercial Rate - Half Page $466.80 $514.16 Y March 1, 2017 * Classes may vary from 5 to 15 weeks ** Classes may vary from 5 to 15 weeks. Single class participation is available *** Must also provide completed criteria listing prior to confirmation 29 103 Development Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable)ble Proposed Fee Effective Date Development Services Curb Cut- new development not assumed by municipality, infill building permit or industrial/commercial development Min charge $225.00 (5.3m or less) $42.00/m (5.3m plus) Min charge $225.00 (5.3m or less) $42.00/m (5.3m plus) Y No Increase Y No Increase Municipal Consent Fee $350.00/application $350.00/application N No Increase Curb Infill $185.00/m $185.00/m Y No Increase Sidewalk Repair $175.00/m $175.00/m2 Y No Increase Pre-installed Storm Sewer Connection Contract cost + admin fee Contract cost + 10% admin fee Y No Increase Residential Lot Grading Review Fee $65.00/unit $65.00/unit N No Increase Stormwater Maintenance Fee $2,200.00/hectare $2,200.00/hectare N No Increase Processing/Review Fee for Non -Potable Site Conditions Standards $250.00 $250.00 Y No Increase Cash in lieu of water quality treatment $40,000.00/imp.ha $40,000.00/imp.ha N No Increase Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase Newspaper Box Installation $250.00 - $500.00 $250.00 - $500.00 N No Increase Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase Road Cleaning Contract cost + 10% admin fee Contract cost + 10% admin fee Y No Increase Damage Deposits Pool $1,000.00 $1,000.00 N No Increase Water/Sewer Connection $1,000.00 $1,000.00 N No Increase Residential Building Permit -Rural up to $4,500.00 up to $4,500.00 N No Increase Residential Building Permit -Urban up to $5,000.00 up to $5,000.00 N No Increase Commercial Building $5,000.00 - 10,000.00 $5,000.00 - 10,000.00 N No Increase Pool Enclosure Permit $350.00 $350.00 N No Increase Fill/Topsoil Permit One Year Permit $1,000.00 + $1,000.00/hectare to a max of $5,000 + $2.00/m3 of imported fill $1,000.00 + $1,000.00/hectare to a max of $5,000 + $2.00/m3 of imported fill N No Increase One Year Extension $1,000.00 $1,000.00 N No Increase Penalty & Investigation Fee $5,000.00 $5,000.00 N No Increase Erosion & Sediment Control Security 100% of estimated cost of Erosion & Sediment Control Measures 100% of estimated cost of Erosion & Sediment Control Measures N No Increase Road Damage Security Rural Paved Road $5,000.00/km $5,000.00/km N No Increase Rural Surface Treat/Gravel Road $10,000.00/km $10,000.00/km N No Increase Subdivisions Development Services Based on Total cost of Municipal Works3 Based on Total cost of Municipal Works3 Engineering Review Fee 1 Detailed Design Package 1.25% with a minimum of $5,000.00 1.25% with a minimum of $5,000.00 N No Increase Surcharge for 4th Submission of Detailed Design Package (payable at submission) 2 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00 N No Increase Additional surcharge for Submission of each Detailed Design Package after 4th Submission (payable at submission) 2 20% of total Engineering Design Review Fee with a minimum of $2,600.00 20% of total Engineering Design Review Fee with a minimum of $2,600.00 N No Increase 30 104 Development Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Apt /N,ble Proposed Fee Effective Date Inspection Services Based on Total cost of Municipal Works3 Based on Total cost of Municipal Works3 $250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - 500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase Site Plans Development Services Engineering Review Fee' Detailed Design Package Development Site Area <= 1,000 m 2, fix fee of $1,000 Development Site Area <= 1,000 m 2, fix fee of $1,000 N No Increase Development Site Area 1,001 m 2 to 3000 m 2 fix fee of $3,000 Development Site Area 1,001 m 2 to 3000 m 2 fix fee of $3,000 N No Increase Development Site Area > 3,001 m2 based on the sliding scale of Total cost of Civil Works noted below Development Site Area > 3,001 m 2 based on the sliding scale of total cost of Civil Works4 noted below N No Increase $250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase Surcharge for submission of each Detailed Design Package after 3rd submission (payable at submission) 2 $2,600.00 $2,600.00 N No Increase Inspection Services Based on Total cost of Civil Works Based on Total cost of Civil Works $250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase Surcharge for more than two inspections required due to unaddressed deficiencies identified during earlier inspections (payable at inspection) $820.00 per inspection $820.00 per inspection N No Increase Land Division Development Services Engineering Review 2 proposed lots $250.00 $250.00 N No Increase 3-4 proposed lots $500.00 $500.00 N No Increase 5-8 proposed lots $1,000.00 $1,000.00 N No Increase >8 proposed lots if not completed as a Draft Plan of Subdivision $2,500.00 $2,500.00 N No Increase Clearance of Conditions No Increase 2 proposed lots $500.00 $500.00 N No Increase 3-4 proposed lots $1,000.00 $1,000.00 N No Increase 5-8 proposed lots $2,000.00 $2,000.00 N No Increase >8 proposed lots if not completed as a Draft Plan of Subdivision $5,000.00 $5,000.00 N No Increase Development Agreements inspection Services 4% of the total cost of Municipal Works 4% of the total cost of Municipal Works N No Increase 31 105 Development Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Other Fees Re -circulation of Drawings due to revisions by Owner (payable at re- circulation) $2,600.00 $2,600.00 N No Increase Engineering Studies 5 (payable at submission of study) New Study $7,500 per Study $7,500 per Study N No Increase Update or amendment to existing study $2,500.00 per Study $2,500.00 per Study N No Increase Peer Reviews 6 Full recovery of City costs + 10% admin. Fee Full recovery of City costs + 10% admin. Fee N No Increase Miscellaneous submissions not identified under a fee category as determined by the Director, Engineering & Public Works or designate greater of percentage fee (based on Total cost of civil works) 6.6% or estimated hourly rate $125/hr min of 4 hours greater of percentage fee (based on Total cost of civil works) 6.6% or estimated hourly rate $125/hr min of 4 hours N No Increase Footnotes 1. 75% of the Engineering Review Fee payable at 2nd Submission, with the resulting 25% payable at signature of subdivision/site plan agreement. 2. Above noted surcharges shall be discounted by 50% should less than half of the total plans/reports require revisions at the discretion of the Director, Engineering & Public Works or designate. 3. Municipal Works are defined as all future owned Municipal Works, excluding sanitary and water distribution works. 4. Civil Works are defined as all privately owned Civil Works, excluding sanitary and water distribution works. 5. Review and approval of large scale major studies (Master Transportation Study, Master Environmental Servicing Plan, Functional Servicing and Stormwater Report for major complex Sites and/or to clear Draft Plan Conditions, major Official Plan Amendment, major Zoning or major Site Plan application on a large complex site. 6. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in support of the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability, fluvial geomorphology, soils etc. 32 106 Finance Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST)(YEN) HST Applicable Proposed Fee Effective Date Bidders cost to pick bid document package. Price range based upon the size of the document package, drawings, soils report, consulting reports - relative to the size of the project Range: $50.00 to $250.00 Range: $50.00 to $250.00 N No Increase Letter of Credit Administration Draw Fee (Excluding Subdivision and Development Agreements) $250.00 $250.00 N , No Increase Returned Payments $46.00 $46.00 N No Increase Electronic Payment Correction $46.00 $46.00 N No Increase Post Dated Cheque Retrieval Fee $46.00 $46.00 N No Increase New Roll Number Set Up Fee $50.00 $50.00 N No Increase Residential Apportionment Fee $50.00 $50.00 N No Increase Commercial Apportionment Fee $250.00 $250.00 N No Increase Ownership Change Administration Fee $32.50 $32.50 N No Increase Preparation of Property Tax Registration Extension Agreement $600.00 $600.00 N No Increase Receipt for Income Tax (per roll number) $10.00 $10.00 N No Increase if you are 65 years of age or older as of December 31, 2016, the fee for an Income Tax Receipt will be $0 for those properties in the RT tax class $0.00 $0.00 N No Increase Property Tax Account Analysis/Research - includes archival records (One hour min.) $35.00/hr $35.00/hr N No increase Addition of water/sewer lien per roll number $25.00 $25.00 N No Increase Addition of POA lien per roll number $25.00 $25.00 N No Increase Addition of Development Charges lien per roll number $25.00 $25.00 N No Increase Duplicate Tax Bill per roll number $10.00 $10.00 N No Increase Statement of Account per roll number $10.00 $10.00 N No Increase Overdue/Arrears Notices $5.00 $5.00 N No Increase Tax Certificates - No Verbal provided $65.00 $65.00 N No Increase Tax Certificates Faxed (24 hour turn around) $85.00 $85.00 N No Increase 357/358 Applications (Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d) for poverty and sickness. $25.00 $25.00 N No Increase Tax Collection/Tax Registration Letters $35.00 $35.00 N No Increase Tax Billing for Mortgage Company (Annual fee for Final Payment Listing Per roll number) $12.50 $12.50 N No Increase Farm Debt Letter $65.00 $65.00 N No Increase 33 107 Fire Services Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Information Copy of Fire Incident Summary Report $150.00 $150.00 Y No Increase Fire Reports/Records (not applicable to formal requests in accordance with the Municipal Freedom of Information and Protection of Privacy Act, including requests from property owner and/or other government agencies) $150.00 $150.00 Y No Increase File Searches (Searches from our existing filing network) $150.00 $150.00 Y No Increase Inspections Legal Inspections (Generally requests from legal firms) $200.00 $200.00 Y No Increase Multi -Unit Residential Inspections (upon request) $200.00 $200.00 Y No Increase Boarding/Lodging/Rooming House Inspections (upon request) $200.00 $200.00 Y No Increase Institutional Inspections (upon request) $200.00 $200.00 Y No Increase Educational Occupancy Inspections (upon request) $200.00 $200.00 Y No Increase Mercantile Inspections (upon request) $200.00 $200.00 Y No Increase Business and Personal Services Inspections (upon request) $200.00 $200.00 Y No Increase Industrial Inspections (upon request) $200.00 $200.00 Y No Increase Day Care Inspections (upon request) $200.00 $200.00 Y No Increase Group/Foster Home Inspections (upon request) $200.00 $200.00 Y No Increase Occupant Load Inspections (upon request) $200.00 $200.00 Y No Increase Liquor Licensing Requests (includes occupant load calculations) (upon request) $200.00 $200.00 Y No Increase Inspection requests not within scheduled hours of work Actual Costs (if applicable, includes other additional rates) Actual Costs (if applicable, includes other additional rates) Y No Increase Federal and/or Provincial Property Inspections (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) $410.00 $410.00 Y No Increase Alarm Response First response to malicious and/or nuisance false alarms, for same address, within 12 month period Nil Nil N No Increase Second and subsequent malicious and/or nuisance false alarms, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase First response to false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period Nil 34 Nil N No Increase 108 Fire Services Department User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Second and subsequent false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase First response to unapproved open air buming, for same address, within 12 month period Nil Nil N No Increase Second and subsequent response to unapproved open air burning, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase Fires on or beside rail lines (Railway properties) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) N No Increase Other Security Key Safes (Boxes) $150.00 $200.00 Y March 1, 2017 If it is necessary to retain private contractor, rent special equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fire spread, make safe or otherwise eliminate an emergency Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Y No Increase Standby for movie shoots Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Y No Increase Propane facility fire protection and safety review of Risk and Safety Management Plan $300.00 $300.00 Y No Increase Fire Extinguisher Training $200.00 $200.00 Y No Increase Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO Rates) $450.00 $450.00 N No Increase 35 109 Legal Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST App/N)ble Proposed Fee Effective Date Notary $50.00 $50.00 N No Increase Draft Plan of Subdivision Agreement $7,000.00 $7,000.00 Y No Increase Amending Subdivision Agreement - Major $1,500.00 $1,500.00 Y No Increase Amending Subdivision Agreement - Minor $750.00 $750.00 Y No Increase Site Plan Control Agreement (Standard Fomi) $1,200.00 $1,200.00 Y No Increase Site Plan Control Agreement (Custom Form) $2,500.00 $2,500.00 Y No Increase Amending Site Plan Agreement $750.00 $750.00 Y No Increase Development Agreement - Major $5,000.00 $5,000.00 Y No Increase Development Agreement - Minor $2,500.00 $2,500.00 Y No Increase Development Agreement - Amendment - Major $1,200.00 $1,200.00 Y No Increase Development Agreement - Amendment - Minor $500.00 $500.00 Y No Increase Approval Package Fee (Release to Registry Office) SDA $1,250.00 $1,250.00 Y No Increase Part Lot Control By-law - Base Fee $500.00 $500.00 Y No Increase - Per Unit Fee $100.00 $100.00 Y No Increase - Secondary Process Fee $150.00 $150.00 Y No Increase Assumption Package Fee $2,000.00 $2,000.00 Y No Increase Road Dedication/Naming By-law Proc. $300.00 $300.00. Y No Increase Road Closing Process (Preparation of all documents to stop -up and close, i.e. Notices, RTC, By-laws) $1,200.00 $1,200.00 Y No Increase Transfer of Land/Easements $250.00 $250.00 Y No Increase Transfer Release & Abandonment $250.00 $250.00 Y No Increase Model Home Agreement $750.00 $750.00 Y No Increase Miscellaneous Agreements/Processes/By- laws (road improvements, servicing, spatial separation, noise related) $1,200.00 $1,200.00 Y No lncrease Pre -Servicing Agreements $3,500.00 $3,500.00 Y No Increase Right of Re-entry Letters/Assumption Request Documentation $150.00 $150.00 Y No Increase Search Fee Process - Per PIN $25.00 $25.00 Y No Increase Document Download - Teraview (Per Document) $15.00 $15.00 Y No Increase Administration Fee - Letter of Credit Draw Insurance (Per Draw) $250.00 $250.00 Y No Increase Miscellaneous Reporting/Disbursement Fees (up to 5 Documents) $150.00 $150.00 Y No Increase Each additional document $50.00 $50.00 No Increase Teraview/Document Review Sign -off $60.00 $60.00 Y No Increase Release of Agreements - Development Related $300.00 $300.00 Y No Increase 36 110 Legal Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Release of Agreements - Encroachment/Licence/ Miscellaneous $300.00 $300.00 Y No Increase Release of Easements (Preparation and processing of By-laws, RTC, Resolutions) $500.00 $500.00 Y No Increase Release of Miscellaneous Documentations (Certificates/Orders, Postponements, Notices) $300.00 $300.00 Y No Increase Encroachment Agreement (Renewal/Assignment) $200.00 $200.00 Y No Increase Encroachment Agreement $1,000.00 $1,000.00 Y No Increase Demolition Agreement $500.00 $500.00 Y No Increase 37 111 Legislative Services User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable)ble Proposed Fee Effective Date Lotteries Bazaar, Break open Rafe 1.5% of gross prize value (minimum fee of $15.00) 1.5% of gross prize value (minimum fee of $15.00) . N No Increase Other Marriage Licence $125.00/ea $125.00/ea N No Increase Marriage Ceremonies $250.00/ea $250.00/ea Y No Increase Burial Permits $25.00/ea $25.00/ea N No Increase Photocopying Up to five pages free - additional pages $0.50/ea $0.50/ea Y No Increase Council Agenda $350.00/yr $350.00/yr Y No Increase Executive/Planning Agenda $350.00/yr $350.00/yr Y No Increase Commissioning & Certification of Documents (commissioning for pension forms is unofficially exempt) $20.00 up to 5 signatures $5.00 per signature after 5 $20.00 up to 5 signatures $5.00 per signature after 5 N No Increase 38 112 Public Works User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Sports Tournaments - User Fee Excludes league tournaments $500.00/weekend (2-3 days) $250.00/day $500.00/weekend (2-3 days) $250.00/day Y No Increase Sport Camps- User Fee $500.00/week (Full Park) $250.00/week (Partial Park) $500.00/week (Full Park) $250.00/week (Partial Park) Y No Increase Park Permit Fee $35.00 $40.00 Y March 1, 2017 Temporary Fence Enclosures (Beer Tent) $175.00 $180.00 Y March 1, 2017 Sport Field Lighting Fee Youth Groups $11.00/hr Adult Groups $21.00/hr Youth Groups $12.50/hr Adult Groups $24.00/hr Y March 1, 2017 Sports Field Booking Permit Fee $50.00/field/season $75.00/field/season Y September 1, 2017 Artificial Turf Soccer Field. Rates to be phased in over 2015 and 2016 Youth Groups $40/hr. Adult Groups $80/hr. Youth Groups $40/hr. Adult Groups $80/hr. Y No Increase Road Occupancy Permits $55.00 $60.00 N March 1, 2017 Road Occupancy Permits with Barricades (including street parties) $55.00 $60.00 N March 1, 2017 Special Events/Picnics/School Events- Picnic Tables (5 per bad) - Delivery & Pick Up $125.00 $135.00 Y March 1, 2017 Special Events/Picnics/School Events - Garbage Cans (5 per load) Delivery & Pick Up $30.00 $40.00 Y March 1, 2017 Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) Delivery & Pick Up $30.00 $30.00 Y No Increase Road Cut Degradation Fee $25/m2 of pavement cut $25/m2 of pavement cut Y No Increase Driveway Entrance Curb Cut Min Charge $225.00 $42.00/m (5.3m plus) Min Charge $225.00 $42.00/m (5.3m plus) Y No Increase Driveway Entrance 9 metres x 400 millimetres $1,650.00 $1,700.00 Y March 1, 2017 Driveway Entrance 9 metres to 15 metres $1,650.00 Plus $175.00 per metre in excess of 9 metres Plus $45.00 per coupler when required $1,700.00 Plus $175.00 per metre in excess of 9 metres Plus $45.00 per coupler when required Y March 1, 2017 39 113 Public Works User Fee or Charge 2016 Current Fee (Excluding HST) 2017 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Driveway Entrance extension of existing culvert $175.00 per metre Plus $45.00 per coupler Min Charge $250.00 $175.00 per metre Plus $45.00 per coupler Min Charge $250.00 Y No Increase Driveway Entrance, culvert other than as described above Contract Cost (time and material) Contract Cost (time & material) Y No Increase New rural driveway entrance (No Culvert) $1,000.00 $1,000.00 Y No Increase Commemorative Tree and Plaque $600.00 $600.00 N No Increase Commemorative Bench and Plaque $1,200.00 $1,200.00 N No Increase Hydro/lighting charges for tennis courts $300.00 per court per season $330.00 per court per season Y March 1, 2017 Encroachment Agreement (New) — must be registered $1,000.00 $1,000.00 N No Increase Encroachment Agreement (Renewal) — must be registered $200.00 $200.00 N . No Increase Registration of Encroachment Agreements $250.00 $250.00 N No Increase Assignment of Encroachment Agreements • $200.00 $200.00 N No Increase Park Filming Permit (Per Day) New $500.00 Y January 1, 2017 Seniors and Persons With Disabilities Snow Removal Program $30.00 $35.00 Y March 1, 2017 For those individuals receiving GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be $0.00 $0.00 $0.00 . N No Increase * Guaranteed Annual Income System 40 114 ATTACH e.��., 4�ak ENT �, ""Ji t F TACHSEN�# E The Corporation of the City of Pickering By-law No. Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Infrastructure Reserve Fund Whereas under the Municipal Act, S.O., 2001 as amended, Section 417(1), the Council of the City of Pickering may establish and maintain a reserve fund for any purpose for which it has authority to expend funds. Whereas it is desirable for the City of Pickering to establish such a reserve fund for the purpose of investing in physical capital for Seaton. Now therefore the Council of the Corporation of the City of Pickering hereby enacts as fol lows: 2. The establishment of a reserve fund known as the Seaton Infrastructure Reserve Fund is hereby authorized. 3. The purpose of this fund is to provide funds for infrastructure for those capital projects located in Seaton. 4. The Treasurer has the discretion to draw from this fund when project expenditures exceeds the budget. 5. The Treasurer may draw funds from this reserve fund for physical assets located in Seaton and to fund the corresponding City share of development charges. 6. The Treasurer has the discretion to draw from this fund when project expenditures exceeds the budget. 7. Interest earned on the investment of fund balances shall form part of this reserve fund. 8. This By-law shall come into force on the date of its enactment. By-law passed this 27th day of February, 2017. David Ryan, Mayor Debbie Shields, City Clerk 115 City of Pickering Seaton Lands Financial Impacts Agreement (FIA) Article 5 Charges Effective July 1, 2016 FIA version (October 28, 2013) subsection 5.1 and 5.2 permits the City to charge an additional DC to compensate for the 10% soft services deduction. The calculation is based on the DC rate multiplied by 11.11% as stated in the FIA agreement subsection 5.2 1 19.0% of the DC Recoverable share for the Development Related Studies is.comprised of costs that are subject to the 10% deduction 2 Applicable to the first 11,280 S.D.Es built on SPL Lands, due prior to building permit issuance 3 Applicable to the first 11,280 S. D. Es built on SPL Lands to a maximum payment of $3.3 million; due prior to building permit issuance 4 Does not apply to prestige employment land in Seaton. Applies to non-residential development in the non -prestige employment land in Seaton. L1-�a Nfj t 1L©-221 01 Per Residential Dwelling Unit By Type Non -Residential Charges SLG FIA Apt Dwellings Apt Dwellings Singles or Semi- with 2 or with less than Detached more bdrms 2 bdrms Other Dwellings Prestige Employment Non -Residential Land in Seaton (Per (Per Sq. Ft of Total Sq. Ft of Total Floor Floor Area 4) Area) 10% Soft Services* Development -Related Studies 1 $3.99 $1.82 $1.82 $3.16 $0.002 $0.002 Parks Development & Trails 189.87 86.77 86.77 150.57 0.016 0.016 Indoor Recreation Facilities 395.29 180.65 180.65 313.47 0.033 0.033 Library 95.10 43.46 43.46 75.42 0.008 0.008 Operations Facilities & Vehicles 63.77 29.14 29.14 50.57 0.028 0.028 Sub -total 10% Soft Services $748.02 $341.84 $341.84 $593.19 $0.087 $0.087 Municipal Buildings 2 189.00 86.37 86.37 149.88 n/a n/a Community Uses 3 300.00 137.10 137.10 237.90 n/a n/a Total SLG FIA $1,237.02 $565.31 $565.31 $980.97 $0.087 $0.087 FIA version (October 28, 2013) subsection 5.1 and 5.2 permits the City to charge an additional DC to compensate for the 10% soft services deduction. The calculation is based on the DC rate multiplied by 11.11% as stated in the FIA agreement subsection 5.2 1 19.0% of the DC Recoverable share for the Development Related Studies is.comprised of costs that are subject to the 10% deduction 2 Applicable to the first 11,280 S.D.Es built on SPL Lands, due prior to building permit issuance 3 Applicable to the first 11,280 S. D. Es built on SPL Lands to a maximum payment of $3.3 million; due prior to building permit issuance 4 Does not apply to prestige employment land in Seaton. Applies to non-residential development in the non -prestige employment land in Seaton. L1-�a Nfj t 1L©-221 01 , E'ORT # inv o f-- 47 2017 Draft Current Capital Budgets CD2 PICKERING Executive Budget Committee February 16, 2017 pickering.ca Introduction • Budget Summary Seniors & Low Income Disabled Property Tax Relief Community Grants Housekeeping • Capital Budget • Financial Position & Debt • Challenges & Opportunities Assessment Appeals Vacancy Rebate c44 PICKERING Page 2 pickering.ca 117 2017 Budget Summary A City Operations 2017 2016 Increase Draft Budget - (Decrease) Budget $60,385,944 $1,959,924 $62,345,868 3.35% B Supplementary Tax Revenues 200,000 200,000 0.00% C Estimated Assessment Growth -850 000 -850,000 -1.45% - D Net City Operations $60,185,944 $1,109,924 $61,295,868 1.90% E Rate Stab. Draw -1.639,963 139,963! -1,500,000 024% F Base Budget (D+E) $58,545,981 $1,249,887 $59,795,868 2.13% Proposed Special Levies Infrastructure Investments G Fence Levy 150,000 150,000 026% H Minor Buildings Replacement Res Strategy 100.000 100.000 0.17% Total Infrastructure Investments 250,000 J Seniors Property Tax Relief K Recommended Budget Position 250,000 0.43% 75 0001 75.D00 0.13% $1.57467 560.120,868 269% PICKE R1 NG Page 3 pickering.ca How is the Residential Tax Bill Allocated? Pickering 29.93% Durham Region 5522% School Boards 14.85% Residential Tax Bill PICKERING Pickering Share Page 4 pickering.ca 2/16/2017 1i8 Impact of Budget Levy Increases on the Residential Property Taxes Ci Region Schools! Total Est. Levy Increases Percentage Allocation Increase on Total Tax Bill 2.69% 1.80% 0.0 29.93% 55.22% 14.85% 0.99% 0.81% NA 1.80% The analysis does_: not reflect the possible changes related to reassessement shifts. PICKERING Page 5 pickering.ca Budget Levy Impact on Residential Property Taxes Year Assessment 2016 $ 396,280 2017 Levy Increases Dollar Increase School City Region Board 1,502 $ 2,771 $ 2.69% 1.80% 40.40 49.88 Total $ 1,542 2,821 Total 745:1 $ 5,018 90.28 745 ,! $ 5,108 Percentage Increase 1.80% Pickering's Dollar Increase is less than Durham Region's. Cook PICKERING Page 6 ' pickering.ca 119 2/16/2017 3 Pickering's 2017 Budget Levy Increase is 0.81% on the Total Tax Bill 2017 2016 2015 2014 2013 2012 2011 2010 0 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% City m Region LT Total Tax Bill PICKERING Page 7 pickering.ca Comparison of Budget Levy Increases 2001 to 2017 2 G 20032005 200 "' BICKERING 009 2011 2013 2015 2017 Page 8 pickering.ca 2/16/2017 Ido 2017 Budget Levy Increase Comparison with our Durham Neighbors Durham Municipalities Whitby 4.49% Proposed - to be approved April 11 or 12th Uxbridge 3.80% Clarington 3.15% Pickering 2.69% Oshawa 2.37% Ajax 2.25% PICKERING Page 9 pickering.ca 2017 Budget Levy Increase Comparison with our GTA Neighbors York Municipalities Town of Georgina 4.50% Markham 3.46% Includes .5% increase for infrastructure investment Aurora 3.10% Newmarket 2.99% Final budget consideration by Council on Feb 13th Vaughan 2.90% Town of East Gwillimbury 2.80% Peel Municipalities Mississauga 5.70% Includes .5% increase for an indoor pool and 2.0% increase for infrastructure & debt repayment Brampton 3.30% Includes 2% for a special tax for upkeep of roads and infrastructure Halton Municipalities Milton 5.30% Burlington 4.42% Halton Hills 3.90% Oakville 3.21% , �---- y G o' Pickering's proposed 2.69% is the lowest. Page 10 PI C K E R I N G pickering.ca 121 2/16/2017 2/16/2017 Special Levy Minor Buildings Replacement Strategy Financial Strategy It is cheaper to replace older buildings that are near the end of their useful life. New Building Benefits 1. Energy Efficient 2. New product warranties — avoid maintenance and repair costs 3. Accessibility building code requirements are designed into the new building in contrast to expensive "compromise" retrofits. PICKERING Page 11 pickering.ca Special Levy Minor Buildings Replacement Strategy Special Levy - Minor Buildings Replacement Strategy — Ask $100,000. Staff are recommending that the Museum Administration Building be replaced. Over 12,000 visitors per year. Current building is an old (1867) repurposed school shed — additions constructed in 1970's & 1980's. Health & Safety issues with this building. 04,,/ PICKERING Page 12 pickering.ca Special Levy - Minor Buildings Replacement Strategy PICKERING Page 13 pickering.ca 2017 Major Cost Pressures • Hydro cost $454,000 • Fire step progression and annual increases - $455,000 • Annualization of 2016. new positions and step Increases - $311,000 • 2017 Proposed new positions - $305,000 • Debt charges - $282,000 • Contract positions - $158,000 • Employee benefits - $157,000 C4 op/ PICKERING Page 14 pickering.ca 123 2/16/2017 7 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 Hydro Costs 2010 (Actual) to 2017 (Budget) 2010 2011 2012 2013 2014 2015 2016 2017 --Actual Costs -6-Budget PICKERING Hydro Increase is 17.5% or $454,000 over 2016 Page 15 pickering.ca Low Income Seniors & Disabled Persons Property Tax Relief Program Proposed Low Income Seniors Program Principles: • You have to be 65 years of age or older. • You must make an application every year. • Only One application per household. • You must own the home as your principal residence. • You must have lived in Pickering for one year. • The individual is in receipt or qualifies for GIS as provided under the Old Age Security Act (Canada). c4 ° The same principles would apply to the P I C KE RI N G Disabled Persons Property Tax Relief Program. Page 16 pickering.ca 2/16/2017 1524 What is Guaranteed Income Supplement (GIS)? The Guaranteed Income Supplement (GIS) provides a monthly non-taxable benefit to Old Age Security (OAS) pension recipients who have a low income and are living in Canada. GIS Eligibility You qualify for the GIS if you meet all of the following conditions: You are receiving an Old Age Security pension; and Your annual income (or in the case of a couple, your combined income) is lower than the maximum annual threshold. Audit Control Check Individual's Federal Income Tax Return determines the eligibility for GIS every year. In July, individuals will receive a letter from the Federal Government telling them if they qualify for GIS. The Property Tax Section will need a copy of that letter to process their Pickering grant. Crtvni PICKERING Page 17 pickering.ca Recommended Grant Amount for 2017 is $200 Grant amount would be applied to the individual's Property Tax Account. Cheque would not be issued. If homeowner is behind in property taxes, $200 grant will be applied to the outstanding penalty. Based on the installment property tax plan, the individual's September installment would be reduced by $200. PICKERING Page 18 pickering.ca 125 2/16/2017 9 Recommended Grant Amount for 2017 is $200 The $200 grant amount represents the estimated property tax increase (City Share) from 2014 up to and including 2017. 2014 2017 Without Grant $1,000 $1,200 Apply Grant (200) City Share After Grant $1,000 How Did Finance Staff Arrive at the $200 Grant Figure? Assessment information was obtained from the GIS applicants who participatedin the Seniors Snow Removal program. Assessment information indicates that their property taxes would have increased by $188.00 over the last three years. The dollar amount was rounded up to provide a higher level of property tax protection. PICKERING Page 19 pickering.ca Next Step • Report to Council —April with corresponding By-law • Marketing Strategy: 1. 2017 Property Tax Final Brochure 2. Website 3. Community Page • 2018 Seniors Grant Program: 1. Anticipated Grant amount will Increase in 2018. 2. Grant will be based on the financial strategy of keeping City share property taxes "Capped" or frozen at 2014 levels. 3. 2018 Budget report will include 2017 program statistics. Number of individuals who received grants in 2017. Average Assessed Value of grant recipients. PICKERING Page 20 pickering.ca 2/16/2017 1P26 Community Grants Update Revised Grants Policy Introduced for 2015 Budget (Third year) 16 new community groups applying for grants compared to 2014. The 2017 Budget report will including the following draft recommendations: 1. That the grant application deadline for 2018 budgets is September 29, 2017. 2. The City has to be advised in advance of any one day special events such as festival or carnival that is sponsored either partially or fully by the City before the grant cheque can be released. 3. Applications that are hand written will be accepted, however, the community group will eventually have to submit a typed application. 4. The City will not fund grants that are for school or school related activities. 1111111111,., D PICKERING Page 21 pickering.ca 2017 Capital Budget Draft 2017 Capital Budget Budget as submitted on February3, 2017 $ 42,644,080 Add: Economic Dev. Initiative - February 6, 2017 2,500,000 Revised 2017 Draft Capital Budget $ 45,144,080 2017 Capital Budget by Project Classification Growth F Infrastructure Renewal C4 4 P I C KE R I N G 88.6% of the capital budget is invested in Page 22 infrastructure renewal. pickering.ca 127 2/16/2017 11 Capital Budget Summary, $45,0,00. Frenchman's Bay Harbour Entrance New Operation Centre Accelerated Infrastructure Program LED Streetikghts Tree Canopy Replace S2,000,000 St 5,000,000 S7 Q„ON,0o0 .n1 PICKERING Page 23 pickering.ca Clements Road Operation Centre Project Clements Road Operations Centre Project Financing Summary Budget Major Costs: Year Land 2011 $ ,3,700,000 Project Design & Management 2016 1,400,000 Construction Costs 2017 23,600,000, Equipment, furniture & fixtures 2018 600,000 Total Costs $ 29,300,000 Funding Sources: Land Sales $10,714,000 Future Land Sales 7,215,000 Development Charges 9,185 000 2,000,000 External Debt I Rate Stabilization Reserve 186,000 Total $ 29,300,000 Rate Stabilization Reserve will fund any cost overruns. C4 PICKERING Project has two cost risks: tender and construction. Page 24 pickering.ca 2/16/2017 ��Z 8 2017 Capital Budget By Financing Source Debt 14% Paid From Rate Property Stabilization Taxes Reserve 3% 1% Discretionary Reserve & Reserve Fund 42% Government Grants 7% PICKERING Development Charges - Reserve Fund 26% ..Federal Gas Tax -Reserve Fund 7% The DC Operations Centre component will have to borrow $9.2 m that represents 84% of the DC capital project funding. Page 25 pickering.ca City of Pickering Financial Position Pickering Audited Consolidated Statement of Financial Positions (Balance Sheet) 2012 2013 2014 2015 Financial Assets $172,173,685 $ 185,755,656 $ 203,988,420 $ 207,344,586 Liabilities 84,058,796 96,547,911 96,561,845 96,806,210 ---1— Net Financial Assets $ 88,114,889 $ 89,207,745 $ 107,426,575 $ 110,538,376 Net Financial Assets: The trend has been moving in a positive direction. 044 Page PICKERING pickekerinng.g. ca 129 2/16/2017 13 Pickering's Long Term Debt Strategy Debt includes long-term debt, internal loans and capital leases. The borrowing term of the debt issue must equal to or be less than the life of the asset. The Province limits the total amount of debt that a municipality can issue to 25% of its "own -source revenues". (All revenues less Federal and Provincial Grants). In 2013, Pickering Council supported staffs recommendation of a adopting a debt ceiling "CAP" at 15% of the total taxation revenues. Pickering has adopted a higher standard. • (44 PICKERING Page 27 pickering.ca Debt Management The city's debt guideline limits total debt charges to 15% of taxation revenues 16,00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 4 2012 2013 2014 2015 2016 I 2017 2018 2019 2020 -.-Council Target -c--Debt Charges As A % of Taxation Revenues cd -g4 PICKERING • Page 28 pickering.ca 2/16/2017 f 0 The Rating. Last rates: Pickering Leveraging The Region's Triple A Credit Rating City of Pickering is able to take advantage of the Region's Triple A Credit fall, the Region issued debt on behalf of the City with very attractive interest Debt Issue Year Debt Amount ($) Term Rates 2016 370,000 5 -Yr 1.15 - 1.55% 2016 3,854,000 10 -Yr 1.15 - 2.20% • 2016 2,249,000 15 -Yr 1.15 - 2.80% Cl2 4 picPage2g kering.ca PICKERING City of Pickering Forecasted Property Tax Funded Debt Charges (Interest & Payments) $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 —Actual —Forecast Debt charges are forecast to increase by $650,000 in 2018 644 PICKERING Page 3D pickering.ca 131 2/16/2017 15 2/16/2017 Understanding our Debt Composition Debt Profile ($) External Debt c Intemal Loan E, Third Party Debt E DC Debt PICKERING Page 31 pickering.ca Challenges & Opportunities Assessment Appeals Vacancy Rebate User Fees Legacy Project - $100,000 Seed Funding Development Charges Study c2 - °Z' PICKERING Page 32 pickering.ca 2 Outstanding Assessment Appeals PICKERING Page 33 pickering.ca Non Residential Assessment as a % of the Total Property Assessment Base 25.00% 2450% 24.00% 23.50% 23.00% 2250% 22.00% 21.50% 21.00% 20.5b% 20.00% rye Residential $1.00 = Commercial $1.45 Residential $1.00 = Industrial $2.26 2001 2003 2005 2007 2009 2011 2012 2013 2014 2015 2016 2017 —Non -Residential Share of City Property Taxes O Ol/ It is anticipated that Council's economic development P1 C K E R I N G initiative on February 6th will shift upward the growth Page 34 of non residential assessment. pickering.ca 133 2/16/2017 17 Dollar Vale of Appeals Settled CVA Under Appeal ($) Tax Year Feb 2016 Jan 2017 2008 262,000 -262,000 2009 254,629,000 24,636,000 -229,993,000 2010 261,292,000 24,636,000 -236,656,000 2011 300,672,000 24,752,000 -275,920,000 2012 111,552,040 55,322,025 -56,230,015 2013 758,039,649 551,576,649 -206,463,000 2014 826,655,000 567,342,000 -259,313,000 2015 890,251,700 592,762,000 -297,489,700 2016 0 598,569,000 2017 0 639,548,000 Total $ 3,403,353,389 $ 3,079,143,674 $ 324,209,715 PICKERING Page 33 pickering.ca Non Residential Assessment as a % of the Total Property Assessment Base 25.00% 2450% 24.00% 23.50% 23.00% 2250% 22.00% 21.50% 21.00% 20.5b% 20.00% rye Residential $1.00 = Commercial $1.45 Residential $1.00 = Industrial $2.26 2001 2003 2005 2007 2009 2011 2012 2013 2014 2015 2016 2017 —Non -Residential Share of City Property Taxes O Ol/ It is anticipated that Council's economic development P1 C K E R I N G initiative on February 6th will shift upward the growth Page 34 of non residential assessment. pickering.ca 133 2/16/2017 17 2/16/2017 Pickering Assessment Management Strategy 2016 Management — Assessment Actions Consulting firm hired to review the City's assessment database to identify "low hanging fruit" (property tax revenue). Consultant worked with MPAC and an additional $100,000 property tax revenue (City Share) was added. This additional revenue is allocated as "Assessment Growth." 2017 Management — Proposed Assessment Actions Report completed (Advance Assessment Analytics) identifying additional assessment (taxation) opportunities "medium hanging fruit." 2017 budget includes funding for an assessment officer (Two year contract position). Contract position will focus on assessment database management from two perspectives: defending and increasing taxable assessment. PICKERING Page 35 pickering.ca Possible Changes to Vacancy Rebate Program Program Description Property owners of commercial and industrial buildings can apply for a property tax vacancy rebate if their building and or unit has been vacant for a minimum of 90 consecutive days. The vacancy (property tax) rebate is — 30% Commercial & 35% Industrial. Program is now being reviewed. It is the responsibility of the Upper Tier to pass any possible changes. Upper Tier has to consult with the business community and lower tier municipalities before any changes to the program. Pickering's 2017 budget includes $150,000 for vacancy rebates. Budget report will include a recommendation that any possible budget dollar savings from a revised program be re -directed to the Roads & Bridges Reserve fund. PICKERING Page 36 pickering.ca User Fees Goal To charge comparable fees where there are other comparable municipal comparisons. Municipal Act permits the charging of fees for the municipality to recover its costs. User Fees are reviewed every year as part of the budget process. The user fee schedule provides a summary of the City fees including all proposed changes. Senior Snow Removal Program reflects a small five dollar fee increase to reflect a two year fee freeze and higher costs from the service provider. Proposed Fee - $35.00 Fall 2017 0 n� PICKERING Retail Cost - $480 Page 37 pickering.ca Budget Levy Forecast 2017 _ 2018 2019 2020 2021 _ _ Draft Proforma _ Proforma Proforma Proforma _ _ BUDGET BUDGET BUDGET BUDGET BUDGET r Ciy Base Budget ; Levy (Inc_ Growth) 2.13% 2.50-3.00% 3.00-3.50% 3.00-3.50% 3.00-3.50% ',Add: Uncontrollable Costs 0.30% 0.30% 0.30% 0-30% For Council Consideration 2017 Special Levies 0.56% Sub Total 269% -2.80-3.30% 3.30-3.80% 3.30 - 3.80% 3.30-3.80%: AIP II 1.00% Roads & Bridges 1.00% 1.00% 1.00% ,$0 to 4 4% P4;3 to 4.80!¢t G g 3 to 4.80°' i 4.3 to 4 80 Excludes additional staffing costs associated with Seaton Fire Hall °i Assessment Growth & Interest Rates have major Page 38 PICKE RI NG impacts on the Levy Forecast. pickering.ca 135 2/16/2017 19 2/16/2017 2017 Budget Report Recommendations will include the following: 1. Council to confirm that the budget was developed using the cash basis of accounting as per Ontario Regulation 284/09. 2. Any committee decisions to be re -allocated to their proper cost centre for accounting and expenditure control purposes. 3: Grant housekeeping recommendations. 4. Change financing strategy for the following grant dependent capital projects: A. Frenchman's Bay West Park — Master Plan B. Marksbury Road Outfall Recommendation to state that the Director, Finance & Treasurer be authorized to finance any senior government grant funding shortfall through a combination of external debt, internal loans or from a Draw from the Rate Stabilization Reserve. Page 39 PICKERING pickering.ra 2017 Budget Report 5. Council establish the following Reserve/Reserve Fund as part of the 2017 budget plan: A. Seaton Landowners Group is required to make an additional payment of $1,237 (Single Detached unit rate) as per the Financial Impact Agreement and that these funds be used to offset City costs related to Seaton development. B. To collect voluntary payments attributable to the one sidewalk per street model and these funds be used to offset Seaton capital costs. (4 4 PICKERING Page 40 pickering.ca 1.r DICKERING By -I aws February 27, 2017 7541/17 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1976/85, to implement the Official Plan of the City of Pickering, Region of Durham, Block 111, Plan 40M-1413 (SP -2016-02; A 10/16) (By-law attached) 7542/17 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to New and Unfinished Business pages 72- 114] 7543/17 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Infrastructure Reserve Fund. [Refer to New and Unfinished Business page 115] 137 P1CKER1 N Memo To: Debbie Shields City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 10/16 Frontdoor Developments Inc. Block 111, Plan 40M1413 (2090 Duberry Drive) February 23, 2017 Amending By-law 7541/17 Statutory Public Meeting Date October 11, 2016 Planning & Development Committee Date February 6, 2017 Purpose and Effect of By-law To permit the development of a residential subdivision consisting of detached dwelling lots. Council Meeting Date February 27, 2017 DW:Id J:\Documents\Development\D-3200\2016\SP-2016-02, A10-16\ Memos\ 12 - Draft By-law Chart Memo to Clerks.docx Attachments By-law Text By-law Schedule pdf 138 The Corporation of the City of Pickering By-law No. 7541/17 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1976/85, to implement the Official Plan ..of the City of Pickering, Region of Durham, Block 111, Plan 40M1413 (SP -2016-02; A 10/16) Whereas the Council of The Corporation of the City of Pickering received. an application to rezone the subject lands being Block 111, Plan 40M1413, in the City of Pickering to permit the development of 40 lots for. detached .dwellings; And whereas an amendment to Zoning By-law 3036, as amended, is required to permit such uses; Now therefore the Council of The Corporation of the City of Pickering herebyenacts as follows: 1. Schedule f Schedule l to this By-law with notations and references shown thereon are hereby declared to be part of this By-law. Area Restricted The provisions of this By-law`shall apply, tothose lands in Block 111, Plan 40M1413 in the City of Pickering, designated "S4-12" and "S4-13" on Schedule Ito this By-law. General Provisions No building,structure, land or part thereof shall hereafter be used, occupied, erected,moved or structurally altered except in conformity with the provisions of this 'By-law. Definitions In this By-law; (1) "Balcony" means an attached covered or uncovered platform projecting from the face of an exterior wall, including above a porch, which is .only directly accessible from within a building, usually surrounded by a balustrade or railing, and does not have direct exterior access to grade.. 139 By-law No. 7541/17 Page 2 (2) "Bay, Bow, Box Window" means a window thatprotrudes from the main wall, usually bowed, canted, polygonal, segmental, semicircular or square sided with window on front face in plan; one or more storeys in height, which may or may not include a foundation; mayor may not include a window seat; and may include a door. (3) "Deck" means a raised platform attached to "or abutting the exterior wall of a building and with direct access from within a building and from grade. (4) (a). "Dwelling" means a building or.part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (5) (b) Dwelling, Detached" means a single dwelling which is freestanding, separate and detached from other main buildings or structures; "Dwelling Unit" means one or more habitable rooms occupiedor capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities. (c). "Height, Dwelling" means the vertical distance between the established grade, at the front of the house, and in the case of a flat roof, the highest point of the roof surface or parapet wall, or in the case of a mansard roof the deck line, or in the case of a; -gabled, hip or gambrel roof, the mean height between eaves and ridge: (6) (a) "Lot" means an area of land fronting on a street which is used or . . intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings, or structures, or a public park or openspace area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; "Lot Area means the total horizontal area within the lotlines of a lot; "Lot Frontage" means the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (7) "Porch" means a roofed deck or portico structure attached to the exterior wall of a building. A basement may be located under the porch. "Private garage" means an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise. (8) 140 By-law No. 7541/17 Page•3 (9) (a) "Storey" means that portion of a building other than 'a -.basement, cellar, or attic, included between the surface of any floor, -and the surface of the floor, roof deck or ridge next above it. ) "Storey, First" means the storey with its floor closest to grade and having its ceiling more than 1.8 metres above grade, (10) "Wall, Front" means the wall of the dwelling closest to the front lot line. (11) (a) "Yard" means an area of land which is appurtenant to and located on the same lot as a .building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted. thereon; (b) "Front Yard" means a yard extending across the full width of a lot between the front lot line of the lot and the nearestwall of the nearest main building or structure on the lot; (c) "Front Yard Depth" means the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" means a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest, main building or structure on the lot; (e) "Rear Yard Depth" means the shortest horizontal dimension of a rear yard of a lot between the rear. lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; "Side. Yard" means a yard of a lot extending from the frontyard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot (g) "Side Yard Width" means the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot;: (h) "Flankage Side Yard" means ,a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; "Flankage Side Yard Width" means the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on areserve on the opposite side of which .is a street, and the nearest wall of the nearest main building or structure on the lot. (f) (i) 141 By-law No. 7541/17 Page 4 Provisions (1) Uses Permitted ("S4-12" and "S4-13" Zones) (a) No person shall within the lands zoned "S4-12" and "S4-13" on Schedule I to this By-law, use any lot or erect, alter, orr use any building or structure for any purpose except the following: (i) Detached Dwelling (2) Zone Requirements ("S4-12 and "S4=13" Zones) No person shall within the lands zoned "S4-12" and "S4-13" on Schedule I to this By-law, use any lot or erect, alter, or use any building except in accordance with the following provisions 142 "S4-12" Zone "S4-13" Zone (a) Lot Frontage (minimum) 9.75 metres 11.0 metres (b) Lot Area (minimum) 290 square metres 320 square metres (c) Front Yard Depth (minimum) 4.5 metres (d) Side Yard Depth (minimum) 1.2 metres on one side and 0.6 metres on the other side (e) Rear Yard Depth (minimum) i) 7.5 metres ii) 6.0 metres for the lands in the hatched area as shown on Schedule I to this By-law (f) Flankage Yard Depth (minimum) 2.3 metres (g) Building Height (maximum) 12.0 metres (h) Parking Requirements (minimum) 2.0 parking spaces per dwelling unit (i) Driveway Width (maximum) 5.5 metres 142 By-law No. 7541/17 Page 5 Special Provisions (" S4-12" and "S4-13" Zones). (a) Projections such as window sills, chimney breasts, fireplaces, belt courses, cornices, pilasters, eaves, eave troughs and other similar architectural features may be permitted in any required yard, provided that no such feature projects into the required yard more than 0.6 metres or half the distance of the required yard, whichever is less; (b) A porch, deck or balcony may encroach into any required front yard to a maximum of 2.0 metres; (c) A porch, deck or balcony may encroach into any required flankage yardto a:maximum of 2.0 metres or half the distance of the required yard whichever is less; (d) A porch or deck may .encroach into any required rear yard to a maximum of 2.0 metres; Stairs to a porch or deck may encroach to within 0.3 metres of the front lot .line or flankage lot line; to within 1.0 metre of a rear lot line; and to within 0.6 metres of a lot line; (e) 143 "S4-12" Zone "S4-13" Zone (j) Garage Requirements Minimum 1 private garage per lot attached to the main building, the vehicular entrance of which shall be located not Tess than 6.0 metres from the front lot line (k) Interior Garage Size (minimum) A private garage shall have a minimum width of 2.9 metres and a minimum depth of 6.0 metres provided, however, the width may include 1 interior step and the depth may include 2 interior steps (1) Garage Projection Maximum 2.0 metres beyond the wall containing the main entrance to the dwelling unit, except where a covered and unenclosed porch extends a minimum of 1.8 metres from the wall containing the main entrance to the dwelling unit, in which case no part of any attached private garage shall extend more than 3.0 metres beyond the wall containing the main entrance to the dwelling unit Special Provisions (" S4-12" and "S4-13" Zones). (a) Projections such as window sills, chimney breasts, fireplaces, belt courses, cornices, pilasters, eaves, eave troughs and other similar architectural features may be permitted in any required yard, provided that no such feature projects into the required yard more than 0.6 metres or half the distance of the required yard, whichever is less; (b) A porch, deck or balcony may encroach into any required front yard to a maximum of 2.0 metres; (c) A porch, deck or balcony may encroach into any required flankage yardto a:maximum of 2.0 metres or half the distance of the required yard whichever is less; (d) A porch or deck may .encroach into any required rear yard to a maximum of 2.0 metres; Stairs to a porch or deck may encroach to within 0.3 metres of the front lot .line or flankage lot line; to within 1.0 metre of a rear lot line; and to within 0.6 metres of a lot line; (e) 143 By-law No. 7541/17 Page 6 (f) (9) A bay, box or bow window, with or without foundation, having a maximum width of 4.0 metres may encroach into any required yard to a maximum of 0.6 metres or half the distance of the required yard, whichever is Tess, and A porch, deck or balcony off a storey above the first storey shall not encroach into the rear yard. Model Homes (1) Despite the provisions of Section 6.1 of By-law 3036, as amended, a maximum of 5 model homes, together with not fewer than 2 parking spaces per Model. Home, may be constructed on the lands zoned "S4-12" and "S4-13" as set out in Schedule l attached to this By-law prior to the division of those lands by registrations of a plan of subdivision or land division, (2) For the purpose of this By. -law, "Model Home" shall mean a dwelling unit which is not used for residential purpose, but which is used exclusively for. sales, display and marketing purposes pursuant to an agreement with the City of Pickering. By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule Ito this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. Effective Date This By-law shall come into force inaccordance with the provisions of the Planning Act: By-law passed this 27th day of February, 2017. David Ryan, Mayor. Lisa Harker, Deputy Clerk 144 SCHEDULE I TO BY-LAW 7541/17 PASSED THIS 27th DAY OF February 2017 MAYOR CLERK 145