HomeMy WebLinkAboutMarch 6, 2017
Executive Committee Agenda
Monday, March 6, 2017
Council Chambers
2:00 pm
Chair: Councillor Butt
For information related to accessibility requirements please contact: Linda Roberts
905.420.4660 extension 2928
lroberts@pickering.ca
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-C:~ Executive Committee
Meeting Agenda
Monday, March 6, 2017
Council Chambers-2:00 pm
Chair: Councillor Butt
P1CKER1N
(I) Disclosure of Interest Pages
(II) Delegations
(Ill) Matters for Consideration
1.
2.
Director, Community Services, Report CS 03-17
Renaming of the Claremont Memorial Park
-Notice of Motion
Recommendation
1-7
1. That Council decline the request to rename Claremont Memorial Park to
Rick Johnson Park since the park is already dedicated;
2. That Council consider naming a future neighbourhood park in the Seaton
Community as Rick Johnson Park in accordance with the Facility and Park
Naming Procedure ADM 11 0-006; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Director, Engineering Services, Report ENG 04-17
Amendment to By-law 6604/05
-Schedule 12, Full Load Highways
Recommendation
8-16
1. That the attached draft by-law be enacted to amend Schedule "12" to By-
law 6604/05 to provide for the regulation of parking on highways or parts
of highways under the jurisdiction of the Corporation of the City of
Pickering, specifically to address an update to Schedule "12" Full Load
Highways;
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
For information related to accessibility requirements please contact:
Linda Roberts
905.420.4660 extension 2928
lroberts@pickering.ca
2
cs 03-17 March 6, 2017
Subject: Renaming of Claremont Memorial Park Page 2
included researching the applicable heritage, historical and community relevance and providing
notification to all residents within the service area of the proposed name change.
Public Notification: As per the Facility & Park Naming Procedure ADM 11 0-006, staff are
responsible to notify all residents and ratepayer associations within the service area of the
proposed name change and provide a 30 day period for public comments to be received. As
such, the following public notification was provided:
1. Public Notice on the City's website from October 31, 2016 to November 30, 2016 at
pickering .ca/claremont. The website included the Notice of Motion, a biography of Rick
Johnson and a location map of Claremont Park.
2. Public Notice mailed to Claremont households the week October 31, 2016 (over 800
letters). ·
3. Public Notice posted prominently at the entrance of Dr. Nelson F. Tomlinson Community
Centre from November 1, 2016 to November 30, 2016.
4. Public Notice on the Community Page (Pickering News Advertiser) on November 2, 9
and 16, 2016.
Heritage, Historical and Community Relevance:
Concurrently with the public notification period, staff consulted. the Local History & Genealogy
Librarian at the Pickering Public Library in order to conduct historical research of the Park.
Through that process, staff learned that the park was officially opened on August 6, 1923 as
Claremont Memorial Park in honour of those who served and those who fell in the Great War.
In fact, at this ceremonial event, two bronze tablets were placed prominently at the gate pillars at
the entrance of the park which list 15 men from north Pickering that fell in the Great War, 83
names of those who served and 3 nursing sisters. The plaques were meant to serve as a lasting
monument to their patriotic and self-sacrificing spirit.
With this in mind, staff recommend that Council decline the request to rename Claremont
Memorial Park to Rick Johnson Park. Instead, staff recommend that the first anticipated
neighbourhood park to be developed in the Seaton Community be named the Rick Johnson
Park. The naming of this park prior to construction/completion would align with Section 3 of the
Facility and Park Naming Procedure ADM 110-006. A map showing the location of the future
neighbourhood park in the Lamoureaux Neighbourhood of the Seaton Community is provided as
Attachment 4. This park is currently being designed as a joint use park and school site which will
feature a soccer field and children's p_lay area. The park is anticipated to be constructed within
the next 3 years.
Attachments:
1. Council Resolution #205/16
2. Sample of Public Notice
3. Excerpt from the Pickering Post, 1923
4. Location Map of Lamoureaux Neighbourhood Park
CORP0227-07/01 revised
8
-Cif:j6f-
P1CKER1NG
From:
Subject:
Richard Holborn
Director, Engineering Services
Amendment to By-law 6604/05
Schedule 12, Full Load Highways
File: A-1440
Recommendation:
Report to
Executive Committee
Report Number: ENG 04-17
Date: March 6, 2017
1. That the attached draft by-law be enacted to amend Schedule "12" to By-law 6604/05 to
provide for the regulation of parking on highways or parts of highways under the jurisdiction
of the Corporation of the City of Pickering, specifically to address an update to Schedule "12"
Full Load Highways.
2. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: Schedule "12"-Full Load Highways is a list of roads that have been
designed and constructed to accommodate heavy vehicles year round and be designated as full
load highways. These roads are exempt from reduced load period on City's roads, March 1 to
April 30 annually (subject to seasonal frost conditions beyond April 30). This -report recommends
changes to Schedule "12" and provides the rationale behind the recommendations of roads to be
addE?d, removed and modified with respect to the by-law. ·
Financial Implications: There are no financial implications with the amendment of Schedule
"12" to By-law 6604/05.
Discussion: The Highway Traffic Act, R.S.O. 1990, c. H.8, Section 122 allows
municipalities to designate the date on which a reduced load period shall start or end, and the
highways or portion of highways thereof under its jurisdiction to which the designation applies.
The intent of the reduced load period is to limit the maximum vehicular loads on municipal roads
which have not been constructed to a standard to accommodate heavy loads. This is for the
protection of those roads from accelerated deterioration as a result of spring excess groundwater
and intermittent freeze/thaw cycle conditions. The reduced load period is from March 1 to April 30
annually (subject to seasonal frost conditions beyond April 30).
ENG 04-17
Subject: Amendment to By-law 6604/05
Schedule 12, Full Load Highways
March 6, 2017
Page 2
Schedule "12" to the Traffic and Parking By-law 6604/05 is a list of roads that have been designed
and constructed to accommodate heavy vehicles and be designated as full load highways. These
roads and are exempt from the reduced load period.
The following table lists roads to be added, removed, or have minor changes made to them with
respect to Schedule"12" of By-law 6604/05 and provides the rationale behind the
recommendation. The draft By-law amendment to Schedule "12" is provided in Attachment 1, and
all existing and proposed full load highways are illustrated in Attachment 2.
Summary of Modifications to Schedule "12"-Full Load Highway Designations
Road Limits Rationale
Dixie Road Third Concession Road to Reconstructed to accommodate
(add to By-law) 820 metres south thereof heavy vehicles as part of the
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft
Fairport Road Kingston Road (Regional Road can accommodate heavy
(add to By-law) Road Highway 2) to 85 vehicles and will accommodate
metres north thereof larger vehicles for the Ford
dealership
Fairport Road Third Concession Road to Reconstructed to accommodate
(add to By-law) 1420 metres south thereof heavy vehicles as part of the
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft
Jordel Road Change from Full limit to Reconstructed in 2008 for Water
(modify existing By-law) McKay Road to 400 metres Pollution Control Plant access
south thereof
Notion Road Full Limit Maintained and controlled by the
(Remove from By-law) Town of Ajax as a boundary road
Quigley Street Full Limit Industrial road designed to
(add to By-law) accommodate heavy vehicles
Rosebank Road Kingston Road (Regional Road can accommodate heavy
(add to By-law) Road Highway 2) to South vehicles and will accommodate
Terminus larger vehicles for the
Volkswagen dealership
CORP0227-07/01 revised
9
10
ENG 04-17
Subject: Amendment to By-law 6604/05
Schedule 12, Full Load Highways
Road Limits
Rosebank Road Taunton Road (Regional
(add to By-law) Road 4) to Third Concession
Road
Rosebank Road Third Concession Road to
(add to by-law) 825 metres south thereof
Scarborough I Pickering Taunton Road (Regional
Townline Road Road 4) to Third Concession
(add to By-law) Road
Third Concession Road Existing By-law reads Brock
(modify existing By-law) Road to 1200 metres west
thereof. Change to Brock
Road (Regional Road 1) to
· 1300 metres west thereof
Third Concession Road Brock Road (Regional Road
(add to By-law) 1) to East Limit
Third Concession Road Whites Road (Regionai.Road
(add to By-law) 38) to Dixie Road
Third Concession Road Rosebank Road (north leg) to
(add to By-law) Rosebank Road (south leg)
CORP0227-07/01 revised
March 6, 2017
Page 3
Rationale
Reconstructed to accommodate
heavy vehicles as part of the
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft
Reconstructed to accommodate
heavy vehicles as part of the
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft
Reconstructed to accommodate
heavy vehicles as part of the
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft
Minor .change to accommodate
the road section in its entirety
Reconstructed to accommodate
heavy vehicles and connects to
Town of Ajax maintained section,
which is a full load road
Reconstructed to accommodate
heavy vehicles as part ofthe
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft
Reconstructed to accommodate
heavy vehicles as part of the
Southeast Collector Trunk Sewer
Project and provides access to a
maintenance shaft. Located in the
Hamlet of Cherrywood.
12
ATTACHMENT# I TOREPORT# fNf:J e>Lf-r"l-
-~
-""'"'-of · ::::>
The Corporation of the City of Pickering
By-law No.
Being a by-law to amend By-law 6604/05
providing for the regulating of traffic and
parking, standing and stopping on highways or
parts of highways under the jurisdiction of the
City of Pickering and on private and municipal
property.
Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking
on highways, private property and municipal property within the City of Pickering; and . .
Whereas, it is deemed expedient to amend Schedule 12 to By-law 6604/05 to provide
for the regulation of parking restrictions and stop signs on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering, specifically to
provide an update to the designation of full load highways on City of Pickering roads.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule 12 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
Column 1
Highway·
Delete
Jordel Road
Notion Road
Third Concession Road
Schedule 12
Full Load Highways
Column 2
Limits (From/To)
Full Limit
Full Limit
Brock Road (Regional Road 1) to
1200 metres west thereof
By-law No. ATTACHMENT# L =TO REPORT# tt-1Ch.o4-l~
j --OL S _ Page 3
By-law passed this 131hday of March, 2017.
David Ryan, Mayor
Debbie Shields, City Clerk
14
18
ENG 05-17
Subject: Amendments to the Traffic and Parking By-law 6604/05
March 6, 2017
Page 2
• Based on a request from the community and the results of the City's community consultation
with area residents, it is recommended that Schedule "2"-No Parking be amended to remove
existing parking restrictions from 7:00am to 10:00 am, Monday to Friday on both sides of
Poprad Avenue, both sides of Sangro Lane, the south side of Tatra Drive between Naroch
Boulevard and Krosno Boulevard, and the west side of Krosno Boulevard between Bayly
Street and Tatra Drive. These restrictions were originally established so that GO Transit users
did not park on these roads, however, they are no longer required due to the abundance of
parking from the newly constructed GO Station parking garage on Bayly Street.
• Based on sightline and vehicle access concerns from residents and the results of the City's
community consultation with area residents, it is recommended that Schedule "2"-No Parking
be amended to implement parking restrictions on the south side of Broadview Street and the
southwest curve of Bronte Square.
• Based on concerns from residents, it is recommended that Schedule "9"-Speed Limits, be
amended to extend the 40 km/h posted. speed limit be extended on Rosebank Road from
Woodsmere Crescent!Charnwood Court to 230 metres north to Springview Drive, which will
lower the speed limit in advance of the school crosswalk for Altona Forest Public School.
• It is recommended that the removal of the by-law for stop signs from Schedule "7"-Stop
Signs, at the intersections of Livepool Road and Bushmill Street/Linwood Street and Valley
. Farm Road at The Esplanade South/Diefenbaker Court, as these intersections are now
signalized.
• It is recommended to remove the by-law for a stop sign on Valley Farm Road at The
Esplanade North, which Schedule "7" incorrectly states there is a stop sign for southbound
vehicles.
• It is recommended that Schedule "8" -Yield Right-of-Way signs be amended to remove the
intersections of Alderwood Place at Colmar Avenue, Cortez Avenue at Colmar Avenue,
Kingfisher Drive at Colmar Avenue, Parkham Crescent at Colmar Avenue, as these
intersections have stop signs.
Financial Implications: The removal of No Parking signs on Poprad Avenue, Sangro Lane,
Tatra Drive and Krosno Boulevard, as well as the installation of No Parking signs and posts on
Broadview Street and Bronte Square can be accommodated within the Roads Current Budget.
Discussion: In response to concerns by area residents regarding on-street parking in
various locations across the City, and in an effort to keep the Traffic and Parking By-law up to date
and accurate; Engineering Services staff are proposing the following updates to the Traffic and
Parking By-law 6604/05:
CORP0227-07/01 revised
ENG 05-17 March 6, 2017
Subject Amendments to the Traffic and Parking By-law 6604/05 Page 3
Removal of Parking Restrictions on sections of Poprad Avenue, Sangro Lane, Tatra Drive
and Krosno Boulevard is recommended
Residents on Poprad Avenue requested that City staff investigate removing the on-street parking
restrictions on both sides of Poprad Avenue. The current restrictions on Poprad Avenue are from
7:00am to 10:00 am, Monday to Friday. Residents have stated that the parking restrictions on
Poprad Avenue were originally established so that GO Transit .users did not park on Poprad
Avenue and walk to the GO station due to the shortage of parking the GO Station had at that time.
However, the parking restrictions are no longer required due to the abundance of parking with the
new GO Transit parking garage that was constructed on Bayly Street.
City staff have reviewed this request, agree with the assessment, and recommend the removal of
the existing parking restrictions on surrounding roads that were established for the same purpose.
These restrictions include the following:
• Both sides of Poprad Avenue
• Both sides of Sangro Lane
• South side of Tatra Drive between Naroch Boulevard and Krosno Boulevard
• West side of Krosno Boulevard between Bayly Street and Tatra Drive
A letter seeking comments from area residents was distributed on November 15, 2016. The letter
was sent to 142 households and asked area residents to indicate their support or opposition to the
potential removal of the existing parking restrictions on the sections of roads listed above.
Engineering Services staff at the City of Pickering received 11 replies to the November 15, 2016
letter, with 9 (82%) in support, and 2 (18%) opposed to the removal of on-street parking.
Therefore, based all factors considered, staff recommend the removal of parking restrictions on
sections of Poprad Avenue, Sangro Lane, Tatra Drive and Krosno Boulevard.
The proposed removal of parking restrictions are illustrated in Attachment 1.
Parking restrictions on the south side of Broadview Street are recommended
Residents on Broadview Street requested that City staff investigate implementing on-street
parking restrictions, citing concerns with vehicle access, particularly larger emergency vehicles,"'
when vehicles are parked on both sides of the street.
In response to these concerns, Engineering Services staff from the City of Pickering distributed a
letter, dated October 11, 2016, to 29 households on Broadview Street asking area residents to
indicate their support or opposition to the potential installation of parking restrictions on the south·
side of Broadview Street at any time.
Engineering Services staff at the City of Pickering received eight replies to the letter, with 6 (75%)
in support, and 1 (12.5%) opposed to the installation of on-street parking restrictions on the south
CORP0227-07/01 revised
19
20
ENG 05-17 March 6, 2017
Subject: Amendments to the Traffic and Parking By-law 6604/05 Page 4
side of Broadview Street at any time. One resident who replied did not indicate support or
opposition to the restrictions.
Those in support indicated the road can be difficult to drive when vehicles are parked on both
sides of the street during the summer months, which is when visitors are attending events at
Millennium Square at the south end of Liverpool Road. Those in opposition indicated that
emergency vehicles are not impacted, and parking restrictions would impact for those that desire
to park legally on the street.
Therefore based on all factors considered, staff recommend parking restrictions be implemented
on the south side of Broadview Street.
The proposed parking restrictions on Broadview Street are illustrated in Attachment 2.
Parking Restrictions on the southwest curve on Bronte Square is recommended
Residents on Bronte Square have requested that City staff investigate implementing on-street
parking restrictions, citing concerns with reduced sightlines, speed and pedestrian safety around
the southwest curve in the roadway.
·In response to these concerns, Engineering Services staff from the City of Pickering distributed a
letter, dated October 11, 2016, seeking comments from residents on Bronte Square with respect
to potentially restricting parking on the southwest curve.
The October 11, 2016 letter was sent to 52 households and asked area residents to indicate their
support or opposition to the potential installation of parking restrictions on the southwest curve of
Bronte Square at any time.
Engineering Services staff at the City of Pickering received 18 replies to the letter; with 13 (72%)
in support, and 5 (28%) opposed to the installation of on-street parking restrictions on the
southwest curve on Bronte Square at any time.
Those in support to the parking restrictions indicated that sightlines are restricted when vehicles
are parked on the curve creating a safety concern. Those opposed to the parking restrictions
indicated vehicles parked on the curve do not present a sightline problem for drivers, if travelling
at the posted speed limit, and that parking restrictions would limit visitor parking.
Therefore based on all factors considered, staff recommend parking restrictions be implemented
on the southwest curve of Bronte Square.
The proposed parking restrictions on Bronte Square are illustrated in Attachment 3.
Ro~ebank Road Speed Limits from Finch Avenue to Sheppard Avenue
Residents have requested the 50 km/h posted speed limit on Rosebank Road be reduced to 40
km/h north of Altona Forest Public School. Concerns were expressed with the 50 km/h posted
speed limit by the school, which included the following:
CORP0227-07/01 revised
ENG 05-17 March 6, 2017
Subject: Amendments to the Traffic and Parking By-law 6604/05 Page 5
• The change in speed limit from 50 km/h to 40 km/h is located directly at the crosswalk for
Altona Forest Public School
• There are many pedestrians in the area, including children, due to the two schools on the
corner of Rosebank Road and Strouds Lane, Altona Forest Public School and St. Elizabeth
Seton Catholic School
Currently the speed limits on Rosebank Road from Finch Avenue to Sheppard Avenue are:
' • Finch Avenue to Woodsmere Crescent!Charnwood Court-50 km/h
• WoodsmerE§ Crescent!Charnwood Court to Strouds Lane-40 km/h
• Strouds Lane to Sheppard Avenue..:.. 50 km/h
Engineering Services staff at the City of Pickering reviewed the request and agree that the speed
limit should be lowered in advance of the pedestrian crosswalk for Altona Forest Public School.
Therefore it is recommended that Schedule "9"-Speed Limits, be amended to reflect a change in
the posted speed limit from 50 km/h to 40 km/h from Springview Drive to Woodsmere
Crescent!Charnwood Court. This is an extension of the existing 40 km/h speed limit zone by
approximately 230 metres north.
The proposed amended speed limits on Rosebank Road from Finch Avenue to Sheppard Avenue
are as follows and illustrated in Attachment 4.
• Finch Avenue to Springview Drive-50 km/h
• Springview Drive to Strouds Lane -40 km/h
• Strouds Lane to Sheppard Avenue-50 km/h
Liverpool Road at BushmiiiStreet/Linwood Street traffic signal
A new traffic signal at the intersection of Liverpool Road and Bushmill Street/Linwood Street was
activated on February 18, 2016. It is therefore recommended that the corresponding by-law for
stop signs be removed from Schedule "7"-Stop Signs of the Traffic and Parking By-law for this
intersection.
Valley Farm Road at The Esplanade South/Diefenbaker Road traffic signal
A traffic signal at the intersection of Valley Farm Road at The Esplanade South/Diefenbaker Road
was activated on November 14, 2013. It is therefore recommended that the corresponding by-law
for stop signs be removed from Schedule "7"-Stop Signs of the Traffic and Parking By-law for this
intersection.
Also, Schedule "7" is incorrectly worded to reflect a stop sign at the intersection of The Esplanade
North and Valley Farm Road for southbound vehicles. It is recommended that this be removed
from the by-law.
CORP0227 -07/01 revised
21
22
ENG 05-17
Subject: Amendments to the Traffic and Parking By-law 6604/05
Stop signs are in place at four intersections
March 6, 2017
Page 6
Schedule "8"-Yield Right-of-Way signs of the Traffic and Parking By-law indicates that there are
yield signs located at four intersections, which were converted to stop signs several years ago.
These four intersections also have an active by-law for stop signs in Schedule "7"-Stop Signs.
The four intersections are:
• Alderwood Place at Colmar Avenue
• . Cortez Avenue at Colmar Avenue
• Kingfisher Drive at Colmar Avenue
• Parkham Crescent at Colmar Avenue
As stop signs are existing at these intersections, it is recommended that these intersections be
removed from Schedule "8"-Yield Right-of-Way signs of the Traffic and Parking By-law 6604/05.
The draft by-law for the proposals in this report is provided in Attachment 5.
Attachments:
1. Proposed Removal of Parking Restrictions, Poprad Avenue, Sangre Lane, Tatra Drive,
Krosno Boulevard
2. Proposed Parking Restrictions, Broadview Street
3. . Proposed Parking Restrictions, Bronte Square
4. Proposed Speed Limit Change, Rosebank Road
5. Draft By-law, Amendments to Schedule "2", Schedule "7", Schedule "8", and Schedule "9" to
By-law 6604/05
CORP0227-07/01 revised
28
ATTAC!-It"lENT# 5'.~ REPORT#. ~N{l D') -1-::t--
The Corporation of the City of Pickering
By-law No.
Being a by-law to amend By-law 6604/05
providing for the regulating of traffic and
parking, standing and stopping on highways or
parts of highways under the jurisdiction of the
City of Pickering and on private and municipal
property.
Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking
on highways, private property and municipal property within the City of Pickering; and
Whereas, it is deemed expedient to amend Schedule 2, Schedule 7, Schedule 8, and
Schedule 9 to By-law 6604/05 to provide for the regulation of parking restrictions and
stop signs on highways or parts of highways under the jurisdiction of the Corporation of
the City of Pickering, specifically to provide updates with respect to parking, yield signs ,
stops signs and speed limits on various City roads.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
Column 1
Highway
Delete
Poprad Avenue
Sangre Lane
Column 2
Side
· North and
South
East and
West
Schedule 2
No Parking
Column 3
Limits (From/To)
Tatra Drive to the west
limit of Poprad Avenue
Tatra Drive to Poprad
Avenue
Column 4
Prohibited Times
or Days
7:00a.m. to 10:00 a.m.
Monday to Friday
7:00 a.m. to 10:00 a.m.
Monday to Friday
32
By-law No.
ATTACHMENT#l TO~PORT# [tJ.r-::-; u5~)y
_5 of ~ _
By-law passed this 131h day of March, 2017.
David 'Ryan, Mayor
Debbie Shields, City Clerk
Page 5
Statement of Treasurer
Council Appointees
2016 Remuneration and Expenses
Remuneration Expenses (7) Total
$ $ $
Accessibility Advisory Committee (1 ,4,6)
T. Arvisais (8, 15)
P. Bashaw (8)
M. Brenner (8, 15)
S. Wilkinson (8)
D. Hughes (8)
A. Doucette (8)
C. Morrison (8, 17)
E. Fulton (12)
V. Ronaldi (12)
M. Thorpe Ross (12)
J. Whynot (12)
S. Zeco (12, 18)
B. D'Souza (14) -
D. Wysocki (14) ------------
Animal Services Appeal Committee (1)
Councillor Cumming (11)
M. O'Brien (8)
S. Beadle (8) ------------
Committee of Adjustment (1 ,2)
T. Copeland (8) 1,200 95 1,295
D. Johnson (8) 1,200 64 1,264
E. Newton (8) 1,040 46 1,086
D. Rundle (8) 1,120 187 1,307
S. Wiley (8) 1,040 _m! 1 '109
5.600 461 6,061
Cultural Advisory Committee (3)
C. Hunt (9)
S. Mathuria (9)
S. Munir (9)
A. Revoy (9) ------
------
38
Statement of Treasurer
Council Appointees
2016 Remuneration and Expenses
Remuneration Expenses (7) Total
$ $ $
Heritage Pickering Advisory Committee (1 ,6)
W. Jamadar (8)
T. Reimer (8)
M. Sawchuck (8, 18)
C. Sopher (8)
J. Van Huss (8)
J. Dempsey (8)
K. Borisko (8)
J. Calder (8)
D. Hazlett (9)
B. Lai (14) ------------
Pickering Public Library Board (1 ,6)
Councillor Cumming (11)
Councillor Brenner (16)
M. Anderson (8)
R. Coelho (8)
J. Sabean (8)
S. Van Steen (8, 18)
S. Bhatia (8)
D. Sharma (8)
I. Thomaidis (8)
S. Sheehy (9)
A. Vashisht (14) ------------
Pickering Museum Village Advisory
Committee (1)
R. Cowan (8)
L. Drake (8)
K. Emmink (8)
D. Hudson (8)
G. Lowman (8)
P. Savel (8)
J. Calder (8, 19)
L. Coulter (8)
P. Fuselli (8) ----------
39
40
Statement of Treasurer
Council Appointees
2016 Remuneration and Expenses
Remuneration Expenses (7)
Property Review Committee (1)
P. Dickson (8)
R. Farrell (8)
G. Fernandes (8)
C. Lavoie (8)
P. Short-Galle (8)
Taxicab Advisory Committee (1,5)
Councillor Johnson (11 ,20)
Councillor Cumming (13)
Livestock Valuers (1)
J. Laider (8)
Durham Region Transit (1)
J. Gaw (10)
Notes to Council Appointees:
$ $
100
100
100
----300 --
--------
160 6
All payments are authorized under Council's adoption of the 2016 Current Budget.
(1) Authority: By-law 7 406/15
Municipal Act, 2001 Section 283
(2) Authority: By-law 5242/98
Municipal Act, 2001 Section 283
(3) Authority: By-law 7 462/15
Municipal Act, 2001 Section 283
(4) Authority: By-law 7479/16
Municipal Act, 2001 Section 283
(5) Authority: By-law 7520/16
Municipal Act, 2001 Section 283
(6) Authority: By-law 7525/16
Municipal Act, 2001 Section 283
(7) Expenses include conferences, travel and meeting expenses.
Total
$
100
100
100
----
166
Statement of Treasurer
Council Appointees
2016 Remuneration and Expenses
(8) Council appointees are for a new term commencing February 1, 2015 and ending
November 30, 2018 under City of Pickering Resolution #17/15 for a term to expire
November 30, 2018.
(9) Resolution #120/15, Council appointee for a term to expire November 30, 2018.
(10) Resolution #5/15, Council appointee for a term to expire November 30, 2018.
(11) Resolution #6/15, Council appointee for a term to expire November 30, 2018.
(12) Resolution #150/16, Council appointee for a term to expire November 30, 2018.
(13) Resolution #218/16, Council appointee for a term to expire November 30,2018.
(14) Resolution #241/16, Council appointee for a term to expire November 30, 2018.
(15) Resigned January, 2016.
(16) Appointed February, 2016.
(17) Resigned June, 2016.
(18) Resigned September, 2016.
(19) Resigned November, 2016.
(20) Deceased September, 2016.
41
42
-CiJ;;c/-
PJCKERJNG
Report to
Executive Committee
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Report Number: LEG 02-17
Date: March 6, 2017
Subject: Seaton Road Allowance Land Transfers
Stop-up Close and Declare Surplus Various Road Allowances
File: L-4610-005-15
Recommendation:
1. That Council enact a by-law to stop-up and close the following road allowances as public
highway:
• Part of the Road Allowance between Lots 30 and 31, Concession 5, being Parts 11,
12 and 13, Plan 40R-28736;
• Part of the Road Allowance between Lots 28 and 29, Concession 5, being Parts 1 to
6, Plan 40R-28736;
• Road Allowance between Lots 26 and 27, Concession 5;
• Part of the Road Allowance between Lots 24 and 25, Concession 5, being Parts 3, 4
and 5, Plan 40R-28739 and Part of the Road Allowance between Lots 24 and 25,
Concession 5, being Part 3, Plan 40R-29474;
• Road Allowance between Lots 22 and 23, Concession 5;
• Part of the Road Allowance between Lots 20 and 21, Concession 5, being Parts 1 to
4, Plan 40R-287 43;
• Part of the Road Allowance between Lots 20 and 21, Concession 4, being Part 7,
Plan 40R-28738;
• Road Allowance between Lots 22 and 23, Concession 4;
• Part of the Road Allowance between Lots 24 and 25, Concession 4, being Part 1,
Plan 40R-28737; and
• Part of the Road Allowance between Lots 22 and 23, Concession 3, being Parts 1
· and 2, Plan 40R-287 40,
and declare them surplus to the needs of the City for the purpose of transfer to the abutting
landowners in accordance with the Seaton Financial Impacts Agreement and the Seaton
District Park Agreement; and
2. That the appropriate City of Pickering officials be autJ::lorized to take the necessary actions
as indicated in this report.
Executive Summary: In accordance with the Seaton Financial Impacts Agreement and the
Seaton District Park Agreement, unopened City road allowances within the Seaton Development
LEG 02-17 March 6, 2017
Subject: Seaton Road Allowance Land Transfers Page 2
Area are to be stopped up, closed and transferred to the adjoining landowners. Approval of the
above Recommendations will enable the City to comply with the said Agreements.
Financial Implications: There are no direct financial implications arising from this Report.
Discussion: In accordance with the Seaton Financial Impacts Agreement and the
Seaton District Park Agreement (both approved by Council Resolution 24/15), unopened City road
allowances within the Seaton Development Area are to be stopped up, closed and transferred to
the adjoining landowners. The adjoining landowners consist of the Province of Ontario and the
private landowners within Seaton. The transfer of the unopened roads is provided for in the
Seaton Financial Impacts Agreement as a part of the overall financial arrangements among the
City, the Province and the Seaton private landowners for the construction of roads and storm
water management infrastructure. The Seaton Financial Impacts Agreement provides for financial
contributions by the Seaton landowners to the City over and above what could be imposed upon
them under the Development Charges Act (Ontario), as well as "voluntary" contributions to the
City for additional community uses and municipal administration buildings.
The transfer of the unopened road allowances is also contemplated by the Seaton District Park
Agreement. Pursuant to the District Park Agreement, the Province will take title to some of the
unopened road allowances and the City will receive a transfer of approximately 90 acres of land at
the intersection of Highway 7 and Sideline 32 for future use as a district park.
In order to effect the conveyances of the road allowances, the City must first stop-up and close
them (or portions thereof) as public highway.
As the appropriate reference plans have been prepared depicting the limits of each road
allowance to be transferred and public notice respecting these road closures has been published
in the local newspaper and on the City's website for two consecutive weeks, it is appropriate to
enact the attached by-law to stop-up and close them and declare them surplus to the needs of the
Corporation.
Attachments:
1. By-law Stopping Up and Closing Road Allowances
2. Map of Road Allowances
Pr~~. d/E,ndorsed By: ·
~ ;_
Paul \ io · .
Dire tor, Coeporate Services & City Solicitor
CORP0227-07/01 revised
43
i\TTACHMENT# I TO REPORT# J_ E 9 D !)_ -IF
) .of. ;:L
The Corporation of the City of Pickering
By-law No. /17
Being a by-law to stop-up and close certain road
allowances within Pickering as public highway and deem
them surplus to the needs of the Corporation.
Whereas, pursuant to the Municipal Act, the Council of the City may pass by-laws to
acquire or dispose of land or interests in land and to stop-up a highway, or part thereof,
and to authorize its sale or the sale of a part thereof.
Whereas, Notice of this by-law has been published for two (2) consecutive weeks.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1 ~ The following highways are hereby stopped-up and closed to vehicular and
pedestrian traffic:
• Part of the Road Allowance between Lots 30 and 31, Concession 5, being
Parts 11, 12 and 13, Plan 40R-28736, Pickering;
Part of the Road Allowance between Lots 28 and 29, Concession 5, b~ing
Parts 1 to 6, Plan 40R-28736, Pickering;
Road Allowance between Lots 26 and 27, Concession 5; Pickering
• Part of the Road Allowance between Lots 24 and 25, Concession 5, being
Parts 3, 4 and 5, Plan 40R-28739 and Part of the Road Allowance
between Lots 24 and 25, Concession 5, being Part 3, Plan 40R-29474,
Pickering;
Road Allowance between Lots 22 and 23, Concession 5, Pickering; ·
Part of the Road Allowance between Lots 20 and 21, Concession 5, being
Parts 1 to 4, Plan 40R-28743, Pickering;
45
46
By-law No. XXXX/17 ATTACHMENT# I TO REPORT# L£::;.~ D d-( -:::r-· . Page 2 d-.of.~
• Part of the Road Allowance between Lots 20 and 21, Concession 4, being
Part 7, Plan 40R-28738, Pickering;
• Road Allowance between Lots 22 and 23, Concession 4,· Pickering;
• Part of the Road Allowance between Lots 24 and 25, Concession 4, being
Part 1, Plan 40R-28737, Pickering; and
• Part of the Road Allowance between Lots 22 and 23, Concession 3, being
Parts 1 and 2, Plan 40R-28740, Pickering.
2. That the said road allowances be declared surplus to the needs of the City.
3. That the Director; Corporate SeNices & City Solicitor is authorized to obtain and
execute all relevant documentation required to effect the stopping-up, closing
and disposition of road allowances referred to above.
By-law passed this 13th day of March, 2017.
David Ryan, Mayor
Debbie Shields, City Clerk
················· · Cift; ()#-··· ~
PlCKERlNG
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2018 Municipal Election
Report to
Executive Committee
Report Number: CLK 03-17
Date: March 6, 2017
Internet and Telephone Voting for the 2018 Municipal Election
File: A-2000
Recomm·endation:
1. That Report CLK 03-17.be received for information; and
2. That Council direct the City Clerk to implement an Internet/telephone Voting System for the
2018 Municipal Election.
Executive Summary: The 2018 Municipal Election will take place on Monday, October 22,
2018. The MuniCipal Elections Act provides that the council of a Municipality may pass by-laws
authorizing the use of alternative voting· methods. Previously, the establishment of voting
methods was completed by June of an election year, however, Bill 181 (the Municipal Elections
Modernization Act) now, imposes a deadline of May 1, 2017 for the authorization of alternative .
voting methods for the 2018 election. Establishing the method of voting is the fundamental first
step in planning for any municipal election. Additionally, given the numerous recent changes to the
Municipal Elections Act, the Gity should allocate as much time as possible to ensure that we are
adequately prepared for the 2018 Municipal Election.
Financial Implications: The use of internet/telephone voting reduces costs, as compared to
traditional paper ballot voting, by reducing the number election workers, paper and supplies
needed to conduct the election. Maintaining some polling locations on Election Day will
unfortunately offset most of those cost savings. Cost savings will be realized, however, after
several election cycles, when internet/telephone voting is expected to become more
commonplace, and polling locations can be eliminated. The last municipal election cost the City
approximately $200,000.00. For 2018, the introduction of internet/telephone voting will not
substantially change that cost. The approximate cost to run an internet/telephone election is
$200,000.00;
Discussion: This report details intern~t/telephone voting as an option for the City of
Pickering for the 2018 Municipal Election. During the 2010 Municipal Election, there was an
increase in the number of Ontario municipalities implementing Internet voting. Following the 2010
election, the Association of Municipal Managers, Clerks and Treasures of Ontario sent out a
48
CLK 03-17 March 6, 2017
Subject: 2018 Municipal Election Page 2
su!Vey regarding internet voting. Of the municipalities who responded, 30 noted use of the
Internet as a complementary voting channel in the 2010 Municipal election. Of those
respondents, 70% noted they were extremely satisfied, 26% were very satisfied and 4% were
satisfied. None of the municipalities noted an unsatisfactory experience with any Internet voting
product available at that time. During the 2014 Municipal Election, several more municipalities
implemented internet/telephone voting successfully with many voters citing a po~itive voting
experience.
In the 2014 regular election, the Town of Ajax solely used internet/telephone voting and saw an
increase in their overall voter turnout from 25 to 30 percent. In addition, a post-election suiVey
concluded that 95% of voters were satisfied with using internet voting to cast their ballot. The 2016 ·
Town of Whitby North Ward One By-election also used internet/telephone voting and saw a voter
turnout of 29% compared to 26% in the regular election. The Town of Whitby also conducted a
post-election suiVey, with 97% of voters indicating that they would likely use internet voting in the·
future. ·
It is important to note that suiVeys and studies over the last few elections show that internet voting
only increases voter turnout by about 3%, so internet voting should not be selected.as a method to
increase voter turnout. Those that already vote, will continue to do so, however, su!Vey results
indicate that voters like internet voting.
The noted advantages of internet/telephone voting since its inception are:
Designed to encourage participation by those who may be less inclined to visit a physical
voting place in order to vote;
Provides additional voting opportunities for students and vacationers who are unable to visit
a voting place (e.g. more convenient than voting proxies);
Enhances accessibility and privacy for voters with disabilities;
Generates faster, more accurate results due to electronically automating tabulation;
Presents a "green" option for voting due to the reduced need to travel to and from a voting
place and also due to not printing paper ballots; and
Improved administration <;1nd streamlined processes.
Some of the concerns expressed about internet voting are the perception of security risks,
concerns with voter authentication and the loss of transparency in the traditional sense, with
reduced oversight of some components of the voting process by candidates and scrutineers. To
date, of the 97 Ontario municipalities to use .internet voting, none have identified a Gase of voter
fraud or other process problems sufficient to challenge an election.
Another concern pertaining to internet voting is the availability of internet access in the community,
and the potential for power outages or loss of internet. These risks are mitigated with emergency
procedures that detail back-up plans (e.g. back-up internet access at polling locations), and the
addition of telephone voting as a secondary source of voting if an internet connection is lost or not
available.
CORP0227-07/01 revised
49
50
CLK 03-17
Subject: 2018 Municipal Election
Internet/Telephone Voting and Internet-Voting Kiosks on Election Day
March 6, 2017
Page 3
If selected as the method of voting for the 2018 Municipal Election, internet and telephone voting
would ideally be provided for an 8-day advance voting period. Voters would receive an information
package in the mail, which would contain their elector identification number and information about
. the voting process, as well as a secure website address where they would go to register. The
municipality must choose either a one or two-step registration process for voters to obtain their
ballot. For a one-step process, electors receive their confidential PIN number in their package,
which they then use to log into the system, along with another identifier (e.g. date of birth) to
access their ballot. A two-step process requires that electors must pre-register, then wait to
receive a PIN number to obtain their ballot, which can make the voting method overly complicated,
especially for those with low levels of computer and internet literacy. There is a need to find a
balance of security and convenience when choosing between a one-step or two-step system, so
as to continue to realize the convenience of interneVtelephone voting.
On Election Day, there would be Polling Locations set up throughout the City. These Polling
Locations would offer residents a place to vote if they do not have a computer, internet access, a
telephone or a cell phone. This component also offers residents the ability to seek assistance
voting and provides the "social" component of voting that some desire. The locations would be
equipped with touchscreen voting kiosks, at which voters would be able to vote over the internet
and would also have a telephone if the voter would like to vote by phone. Assistance would be
available at all voting kiosks.
lnterneVtelephone voting removes the need for residents to travel to the polls. It enables students
that are away at school to vote by internet or telephone. It eliminates the need for proxy voting. It
is accessible to all, and provides faster and more accurate election results. In addition, having
polling locations with voting kiosks on Election Day will satisfy those that are either unable to vote
online, or prefer to vote in person. The approximate cost for this option is $200,000.00. Although
this estimate is similar to previous election costs, the significant benefit of providing internet and
telephone voting is an important convenience for the electorate. In ·addition, a robust
communications plan would be put into place to ensure that residents are informed about the
voting methods available to them.
If Council authorizes the use of internet and telephone voting for the 2018 Municipal Elections, the
by-law set out in AttactJment 2, will need to be approved.
If Council decides not to approve interneVtelephone voting for the 2018 Municipal Election, then
the City of Pickering will conduct the election using ballot tabulator machines and paper ballots as
in previous years, and no action is required. Please recall that in 2014, the number of polling
locations was reduced due to school closures and a lack of accessible locations, and voters
expressed concern regarding the distance they had to travel to get to their voting location. The
cost to conduct an election using ballot tabulator machines and paper ballots will be approximately
$200,000.00.
CORP0227-07/01 revised
52
The Corporation of the City of Pickering
By-law No. /17
Being a by-law to repeal By-law 6093/03 and By-law
4888/96 to authorize the use of internet and telephone
voting.
Whereas Section 42 ( 1) of the Municipal Elections Act, 1996, as amended, provides that
a municipal council may pass a by-law authorizing an alternative voting method
including internet voting;
And whereas council deems it appropriate and in the public's interest to conduct the
municipal elections using internet and telephone voting for the purpose of counting
votes.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. The use of Internet Voting and Telephone Voting are hereby authorized for the
2018 Municipal Election and all future elections.
By-law passed this day of '2017.
David Ryan, Mayor
Debbie Shields, City Clerk