HomeMy WebLinkAboutFIN 24-16 Oty epi Report to
P 1 C KE R 1 NG Executive Committee
Report Number: FIN 24-16
Date: December 5, 2016
From: Stan Karwowski
Director, Finance & Treasurer
Subject: 2017 Interim Spending Authority
Recommendation:
1. That the 2017 Interim Operating Expenditures be approved at 50% of the prior
year's budget, including adjustments, as contained in Attachment 1, pending
approval of the formal 2017 Current Budget by Council; and
2. That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
Executive Summary: Adoption of the interim current operating spending authority
will provide funding authorization for the payment of salaries, overhead and such other
accounts as may be necessary for the normal day-to-day operations of the City pending
approval of the 2017 Current Budget.
Financial Implications: Adoption of the interim current operating appropriations does
not constitute approval of a formal budget but rather is required to provide funding
authorization at the transitional stage. At the conclusion of the Budget process, all
interim current operating appropriations are nullified and replaced with the
appropriations as approved by Council.
Discussion: Each year, pending approval by City Council of the annual Current
Budget, it is necessary to provide expenditure authority respecting the payment of
accounts for the interim period from January 1 until the Budget is adopted by Council.
Such authority is in the form of interim current operating appropriations to meet
estimated expense requirements of the individual departments, agencies and boards.
Staff are seeking approval to provide for interim spending authority for up to the first six
Report FIN 24-16 December 5, 2016
Subject: 2017 Interim Spending Authority Page 2
months of 2017 or when Council approves the 2017 Budget, whichever occurs first.
The Roads cost centre has been adjusted to reflect greater than six months of the
annual budget due to the seasonal nature of this cost centre and past spending
patterns. This has been reflected in Attachment 1.
With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible
capital assets being effective since January 1, 2009, small capital items previously
included under the Capital Budget have been gradually transferred to the Current
Budget in the last few years. The 50% interim provision is sufficient to cover this
change.
Under the same PSAB requirements regarding tangible capital assets, library materials
have been deemed capital and included in the Capital Budget starting from 2010. In the
library business, the publishing cycle demands that materials be purchased while they
are "in print". As a result, certain materials must be purchased in a timely manner, and
it is essential for the Library to continue purchasing materials throughout the year. On
this basis, greater than 50% of last's year library capital materials has been included in
the interim appropriations and reflected in Attachment 1.
A minor provision has been included for small capital expenditures from current funds.
Specific capital projects proposed prior to the approval of the 2017 Capital Budget will
require specific approval by Council.
Attachments:
1. 2017 Interim Appropriations for Current Budget Operating Expenditures
Prepared By: Approved/Endorsed By:
Caryn Kong, CPA, CGA Stan Karwowski, CPA, CMA, MBA
Senior Financial Analyst—Capital & Director, Finance & Treasurer
Debt Management
Report FIN 24-16 December 5„2016
Subject: 2017 Interim Spending Authority Page 3
Recommended for the consideration
of Pickering City Council
/ 'd4/ / W\/Qr 24 2O1(o
Tony Prevedel, P.Eng.
Chief Administrative Officer
ATTACHMENT#.._._TO REPORT#Lataq._
City of Pickering
2017 Interim Current Operation Appropriations
2016
Approved 2017 (Jan 1-June 30)
Cost Centres Budget Interim Appropriations
2121 Office of C.A.O. -Admin 802,111 401,056
2129 Customer Care Centre 462,673 231,337
2139 Human Resources 771,612 385,806
2141 Health &Safety 151,874 75,937
2610 City Development-Admin. 679,027 339,514
2611 Planning & Design 2,772,892 1,386,446
2612 Building Services 1,581,685 790,843
2620 Sustainability 683,740 341,870
2621 Economic Development 342,738 171,369
2630 Committee of Adjustment 9,695 4,848
2743 Heritage Pickering 10,205 5,103
2127 Finance (Accting, Taxes & Payroll) 3,282,974 1,641,487
2133 Supply& Services 399,922 199,961
2196 Information Technology 1,777,095 888,548
2125 Legal Services 667,442 333,721
2122 Clerks Office 540,561 270,281
2191 Records Management& Elections 179,664 89,832
2199 Print Shop/Mail Room 499,158 249,579
2220 By-law 1,032,479 516,240
2293 Animal Services 489,980 244,990
2711 Cult. & Rec. Admin. 2,417,278 1,208,639
2124 Civic Complex 725,600 362,800
2572 Senior Citizens Centre 456,276 228,138
2712 Programs 2,122,754 1,061,377
2713 Dunbarton Pool 348,112 174,056
2715 Don Beer Arena 1,222,823 611,412
2719 Community Centres 1,051,145 525,573
2731 Recreation Complex-Central Core 3,153,032 1,576,516
2733 Recreation Complex- Pool 1,003,173 501,587
2735 Recreation Complex-Arenas 902,378 451,189
2744 Museum 847,229 423,615
2290 Engineering Services-Admin. 1,794,009 897,005
2230 Crossing Guards 511,633 255,817
2613 Water Resources & Development Services 1,711,375 855,688
2500 Operations Admin. 1,004,271 502,136
2132 Property Maintenance 897,347 448,674
2315 Fleet Services 1,287,738 643,869
2320 Roads 6,797,327 4,078,396
2323 Sidewalks 283,885 141,943
2325 Street Lights 1,364,873 682,437
2718 Parks 3,975,249 1,987,625
2240 Fire Protection 15,449,767 7,724,884
2241 Emergency Operations 143,216 71,608
2745 Libraries 5,608,819 2,804,410
Gen Government-Various 15,420,880 6,787,596
Capital-Library Materials 431,000 258,600
Capital-Equipment& Furniture 0 200,000
Total 88,068,716 44,034,358