HomeMy WebLinkAboutNovember 21, 2016
Council Agenda
Monday, November 21, 2016
Council Chambers
7:00 pm
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In Camera Council 6:40 pm
I) Invocation
Council Meeting Agenda
November 21, 2016
Council Chambers
7:00pm
Mayor Ryan will call the meeting to order and lead Council in
the saying of the Invocation.
II) Disclosure of Interest
Ill) Adoption of Minutes Page
Council Meeting Minutes, October 17, 2016 1-14
Executive Committee Minutes, November 14, 2016 15-22
Planning & Development Committee Meeting Minutes, 23-30
November 14, 2016
IV) Presentations
V) Delegations
VI) Correspondence
Corr. 49-16
Corr. 50-16
Corr. 51-16
Corr. 52-16
Corr. 53-16
Corr. 54-16
VII) Committee Reports
Report 2016-09 of the Executive Committee
Report 2016-07 of the Planning & Development Committee
VIII) Reports -New and Unfinished Business
Report FIR 03-16
Report CLK 08-16
Report ENG 24-16
For information related to accessibility requirements please contact:
Linda Roberts
905.420.4660 extension 2928
lroberts@pickering.ca
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33-50
51-55
. 56-84
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IX) Motions and Notice of Motions
X) By-laws
XI) Confidential Council -Public Report
XII) Other Business
XIII) Confirmation By-law
XIV) Adjournment
Council Meeting Agenda
November 21, 2016
Council Chambers
7:00pm
85-87
88-97
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For information related to accessibility requirements please contact:
Linda Roberts
905.420.4660 extension 2928
lroberts@pickering.ca
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Present:
Mayor Ryan
Councillors:
K. Ashe
I. Cumming
D. Pickles
Absent: M. Brenner
B. Mclean
Also Present:
-Chief Administrative Officer
-(Acting) Director, City Development
Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
-Director, Corporate Services & City Solicitor
R. Holborn
D. Shields
L. Harker
-Director, Culture & Recreation
-Fire Chief
-Director, Engineering & Public Works
-City Clerk
-Deputy Clerk
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation.
A moment of silence was observed to honor the passing of Councillor Rick Johnson.
Tony Prevedel, Chief Administrative Officer, advised Council that City staff have
contributed to a plaque which will be installed in the Delaney Arena to commemorate
Councillor Johnson.
Moved by Councillor Ashe
Seconded by Councillor Cumming
Resolution #204/16
That the rules of procedure be suspended in order to bring forward a motion.
Moved by Councillor Pickles
Seconded by Councillor Ashe
Resolution #205/16
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Carried
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Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
That Corr. 45-16 received from Marisa Carpino, Director, Culture & Recreation,
seeking Council endorsement to revise Marketing Partnership & Advertising Policy
ADM 150 as noted in the attached memorandum be endorsed.
2. Corr.46-16
Matt MacDonald
Acting Director of Corporate Services/City Clerk
City of Belleville
169 Front Street, Belleville, ON K8N 2Y8
Resolution # 208/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
Carried
That Corr. 46-16 received from Matt MacDonald, Acting Director of Corporate
Ser-Vices/City Clerk, City of Belleville, seeking support of a resolution passed on
September 26, 2016 to support the efforts to eliminate barriers to employment
opportunities for Certified Crop Advisors and allow Ontario farmers the freedom to
engage in business with the expert of their choice, be endorsed.
3. Corr.47-16
Lynn Dollin
AMO President
Association of Municipalities Ontario
200 University Ave., Suite 801, Toronto, ON M5H 3C6
Resolution# 209/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
Carried
That Corr. 47-16 received from Lynn Dollin, AMO President, seeking support for AMO
in its work to close the fiscal gap, so all municipalities can benefit from predictable and
sustainable revenues to finance the pressing infrastructure and municipal service
needs face by municipal governments, be endorsed.
Carried
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Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
4. Carr. 48-16
Gabriel Wildgen
Campaign Manager, Humane Society International/Canada
Resolution# 210/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Carr. 48-16 received from the Humane Society International Canada seeking
Council support to send a letter to the Prime Minister of Canada requesting the
reintroduction of a Bill to ban the import of shark fins, be endorsed.
(VI) Committee Reports
a) Report EC 2016-08 of the Executive Committee
1. Director, Corporate Services & City Solicitor, Report AS 01-16
Animal Shelter Commercial Lease
-1688 Highway No.7
Council Decision
Carried
1. That the Mayor and City Clerk be authorized to enter into a new Commercial
Lease with Transport Canada for the Pickering Animal Shelter, located at 1688
Highway 7, Brougham, for a period of three years, with an option to renew for
two more years;
2. That the Mayor and City Clerk be authorized to execute the Commercial Lease
as set out in Attachment 1 to this Report, subject to minor revisions agreeable to
the Director, Corporate Services & City Solicitor; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
2. Director, Corporate Services & City Solicitor, Report CLK 06-16
City Policy ADM 050-Freedom of Information and Protection of Privacy Policy
Council Decision
That Council approve revised City Policy ADM 050, Freedom of Information and
Protection of Privacy Policy (Attachment 1 ).
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3. Director, Culture & Recreation, Report CR 10-16
Community Engagement Strategy
-Annual Status Report
Council Decision
Council Meeting Minutes
October 17, 2016
7:00pm-Council Chambers
That Council receive for information the annual status report to the City of Pickering
Community Engagement Strategy (Priorities for 2015/16) as per Attachment 1.
4. Director, Culture & Recreation, Report CR 11-16
Consulting Services for a Recreation & Parks Master Plan and
Skateboard Park Strategy
-Request for Proposal No. RFP-1 0-2016
Council Decision
1. That Proposal No. RFP-1 0-2016, for Consulting Services for a Recreation &
Parks Master Plan and Skateboard Park Strategy, submitted by Monteith Brown
Planning Consultants in the amount of $194,321.02 (HST included) be accepted;.
2. That the total gross project cost of $213,753.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project cost
of $192,491.00 (net of HST rebate), be approved;
3. That Council approve the use offunds from account 5780.1505 that were
approved for upgrades and repairs to the skateboard facility at Diana, Princess of
Wales Park, for the Skateboard Park Strategy component of the Recreation &
Parks Master Plan;
-4. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $192,491.00 as follows:
a) The sum of $31,250.00, as provided for in the 2016 Current Budget
Culture & Recreation Administration, be increased to $34,135.00 to be
funded from property taxes;
b) The sum of $93,750.00, as provided for in the 2016 Current Budget
Culture & Recreation Administration, be increased to $102,406.00 to be
funded by a transfer from the Development Charges Reserve Funds-
Growth Studies (DCRF);
c) The sum of $55,950.00, as provided for in the 2015 Capital Budget Parks,
to be funded by a transfer from the Rate Stabilization Reserve; and
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Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
5. Director, Culture & Recreation, Report CR 12-16
Canada Cultural Spaces Fund
-Conservation Barn Reconstruction Project
Council Decision
1. That Council endorse the City of Pickering's application to the Canada Cultural
Spaces Fund for the Conservation Barn Reconstruction Project by way of a
Council resolution;
2. That a copy of this report be forwarded to Jennifer O'Connell, MP Pickering -
Uxbridge; and
3. That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
6. Director, Engineering & Public Works, Report ENG 09-16
Northern Roads Hard Surfacing Strategy
Council Decision
1. That the Northern Roads Hard Surfacing Strategy, identifying candidate existing
loose surface roads to be upgraded to hard surface roads, from north of Taunton
Road to the Uxbridge Pickering Townline, be endorsed by Council;
2. That Council consider funding for candidate roads selected for the Northern
Roads Hard Surfacing Strategy through the annual budget process; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
7. Director, Engineering & Public Works, Report ENG 22-16
Browning Avenue Storm Sewer Replacement
Tender No. T-13-2016
Council Decision
1. That Tender No. T-13-2016 Browning Avenue Storm Sewer Replacement as
submitted by Ambler & Co. Inc. in the total tendered amount of $290,940.53
(HST included) be accepted;
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October 17, 2016
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2. That the total gross project cost of $331,139.00 (HST included), including the
tendered amount and other associated costs, and the total net project cost of ·
$298,201.00 (net of HST rebate) be approved;
3. That Council authorizes the Director, Finance & Treasurer to finance the net
project cost in the amount of $298,201.00 as follows:
a) the sum of $174,000.00 as provided for in the 2011 Capital Budget-
Stormwater Management be financed by the issue of debentures by The
Regional Municipality of Durham over a period notto exceed five years;
b) the sum of $7 4,644.00 as provided for in the 2011 Capital Budget -
Stormwater Management to be funded by a transfer from the Federal Gas
Tax Reserve Fund;
c) the sum of $170.00 to be funded from property taxes;·
d) the sum of $44,448.00 as provided in the 2011 Capital Budget-
Development Projects to be funded by a transfer from the Development
Charges City's Share Reserve;
e) the sum of $4,939.00 as provided in the 2011 Capital Budget-
Development Projects to be funded by a transfer from the Development
Charges Stormwater Management Reserve Fund;
f) the financing and annual repayment charges in the amount of
approximately $38,265.00 be included in the annual Current Budget
commencing in 2017 or subsequent year in which the debentures are
issued and continuing thereafter until the debenture financing is repaid;
g) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary in
order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
8. Director, Engineering & Public Works, Report ENG 23-16
Tender for Squires Beach Road & Clements Road
Intersection Improvements & Signalization
Tender No. T-3-2016
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Council Decision
Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
1. That Tender No. T -3-2016 for Squires Beach Road & Clements Road
Intersection Improvements & Signalization as submitted by Montgomery
MacEwan Contracting in the total tendered amount of $425,742.56 (HST
included) be accepted;
2. That the total gross project cost of $623,691.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$561,653.00 (net of HST) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $561,653.00 as follows:
a) the sum of $10,000.00 for the land acquisition as provided in the 2016
Capital Budget -:-Development Projects to be funded by a transfer from
the Development Charges City's Share Reserve;
b) the sum of $137,913.00 as provided in the 2016 Capital Budget-
Development Projects to be funded by a transfer from the Development
Charges City's Share Reserve;
c) the sum of $413,740.00 as provided in the 2016 Capital Budget-
Development Projects to be funded by a transfer from the Development
Charges Roads & Related Reserve Fund; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
9. Director, Finance & Treasurer, Report FIN 18-16
Section 357/358 of the Municipal Act-:-Adjustment to Taxes
Council Decision
1 . That the write-off of taxes as provided for in Attachment 1, in accordance with
Sections 357/358 of the Municipal Act, 2001 be approved; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
10. Division Head, Human Resources, Report HR-001-16
Respect in the Workplace Policy
-HUR 070
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Council Decision
Council Meeting Minutes
October 17,2016
7:00pm-Council Chambers
That Council approve amendments to the Respect in the Workplace Policy, as set out in
Attachment 1, in order to comply with the requirements of the Occupational Health &
Safety Act.
11. Director, Corporate Services & City Solicitor, Report LEG 06-16
Duffin Heights Mixed Use Corridor Land Dispositions
Council Decision
1. That the City-owned lands in the Duffin Heights Development Area fronting on
Brock Road south of Dersan Street (as shown on Attachment 1) be declared
surplus to the needs of the City.
2. That City staff be directed to take such steps and do such things as are necessary
to effectively market and sell the said lands, and that the sale be exempt from the
requirements of the City's Acquisition and Disposal of Land Policy so as to permit
the more effective marketing thereof.
3. That, prior to entertaining Offers to Purchase, City staff report back to Council to
provide information concerning the manner in which staff proposes to market and
sell the lands.
4. That the proceeds of sale of the lands be transferred to the City's Operations
Center Reserve Fund in accordance with paragraph 17 of Council budget
resolution 143/16.
5. That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
Moved by Councillor Pickles
Seconded by Councillor Ashe
Resolution# 211/16
That Report2016-08 of the Executive Committee meeting held on October 11,2016, be
adopted.
Carried
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(VII) New and Unfinished Business
1. Director, Culture & Recreation, Report CR 13-16
Council Meeting Minutes
October 17, 2016
7:00pm-Council Chambers
Architectural and Engineering Design Services, Council Chamber
& Accessibility Renovations
-Request for Proposal No. RFP-9-2016
A brief question and answer period ensued regarding available grant funding for this
project. The Chief Administrative Officer confirmed that staff were following up on any
opportunities for funding of this project.
Resolution# 212/16
Moved by Councillor Cumming
Seconded by Councillor Pickles
1. That Proposal No. RFP-9-2016 submitted by AECOM Canada Architects Ltd.
in the amount of $132,950.65 (HST included) be accepted;
2. That the total gross project cost of $155,550.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project
cost of $140,078.00 (net of HST rebate), be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $140,078.00, as provided for in the 2016 Capital Budget Civic
Complex, by a transfer from the Rate Stabilization Reserve; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
2. Director, Finance & Treasurer, Report FIN 19-16
Consulting and Professional Services for the Development of
Financial System Specifications and RFP Proposal and Vendor Selection
Resolution# 213/16
Moved by Councillor Pickles
-Seconded by Councillor Cumming
1. That Report FIN 19-16 of the Director, Finance & Treasurer regarding Consulting
and Professional Services for the Development of Financial System
Specifications and RFP proposal and vendor selection be received;
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Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
2. That Council approve the hiring of Deloitte LLP for consulting and professional
services in accordance with Purchasing Policy 1 0.03(c), as the assignment is
more than $50,000.00;
3. That the fee proposal submitted by Deloitte LLP for Consulting and Professional
Services for the Development of Financial System Specifications and RFP
proposal and vendor selection in the amount of $110,740.00 (HST included) be
accepted;
4, That the total gross project cost of $110,740.00 (HST included) and the total net
project cost of $99,725.00 (net of HST rebate) for Consulting and Professional
Services for the Development of Financial System Specifications and RFP
proposal and vendor selection be accepted;
5. That Council authorize the Director, Finance & Treasurer to fund the total net
project cost of $99,725.00 by a transfer from the Financial Systems Reserve; and
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
3. Director, Finance & Treasurer, Report FIN 20-16
Ontario Community Infrastructure Fund -Formula-Based Component
Resolution # 214/16
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That the Mayor and City Clerk be authorized to execute the Ontario Community
Infrastructure Fund -Formula-Based Component funding contribution Agreement
on terms satisfactory to the Director, Finance & Treasurer;
2. That the draft by-law attached hereto be enacted; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
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(VIII) Notice of Motion
Firearms Discharge By-law
Council Meeting Minutes
October 17, 2016.
7:00 pm -Council Chambers
A brief question and answer period ensued regarding any potential exceptions to the
Firearms Discharge By-law. The GAO confirmed that he would follow up prior to the
next Council meeting.
Resolution# 215/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
Whereas the purpose of the City of Pickering's Discharge of Firearms By-law is to
prohibit the discharge of any gun, firearm, airgun or spring gun or any class or type
thereof in populated areas;
Whereas the City's populated areas are identified in Schedule "A" of the existing
Discharge of Firearms By-law as of January 21, 1991;
Whereas the populated areas of the City have expanded as a result of residential
development that has occurred subsequent to the passage of the Discharge of Firearms
By-law, as shown on the map attached to this motion;
Whereas the City of Pickering wishes to ensure the safety of residents by prohibiting the
use of firearms in all populated areas; and
Whereas the Discharge of Firearms By-law should be updated accordingly,
Now therefore be it resolved that the City of Pickering amend the existing Discharge of
Firearms By-law by amending Schedule "A" thereof to include the map attached to this
Notice of Motion.
Now therefore be it further resolved that City staff review the scope of the Discharge of
Firearms By-law as development within the City progresses, and that staff recommend
any further changes to Schedule "A" of the said By-law to account for future
development.
Carried
(IX) By-laws
7516/16 Being a by-law to establish those parts of Lot 18, Concession 3, being Parts 1 to
5, 40R-29349 as public highway.
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Council Meeting Minutes
October 17, 2016
7:00pm-Council Chambers
7517/16
7518/16
7519/16
Being a by-law to authorize the Browning Avenue Storm Sewer Replacement
project in the City of Pickering and the issuance of debentures in the amount of
$174,000.00.
Being a By-law to authorize the execution of the Ontario Community
Infrastructure Fund-Formula-Based Funding Component Agreement.
Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham, on Part of
Lot 19, Range 3, B.F.C., Part 1, 40R-8832 and Part 1, 40R-10527, in the City of
Pickering (A 12/16).
Resolution # 216/16
Moved by Councillor Ashe
Seconded by Councillor Pickles
That By-law Nos. 7516/16 through 7519/16, be approved.
Carried
(X) Other Business
1. Vacancy on Taxicab Advisory Committee and Site Plan Advisory Committee
Moved by Councillor Ashe
Seconded by Councillor Pickles
Resolution #217/16
That the rules of procedure be suspended in order to bring forward a motion.
Moved by Councillor Ashe
Seconded by Councillor Pickles
Resolution# 218/16
Carried
That due to the vacancy on the Taxicab Advisory Committee, Council appoint
Councillor Cumming to the Committee.
Carried
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Council Meeting Minutes
October 17, 2016
7:00 pm -Council Chambers
Resolution# 219/16
Moved by Councillor Ashe
Seconded by Councillor Cumming
That due to the vacancy on the Site Plan Advisory Committee, Council appoint
Councillor Pickles to the Committee.
Carried
2. Councillor Pickles requested that staff follow up regarding the street naming
procedure to ensure consistency when streets are named after a firefighter by
naming the street with the first and last name of the firefighter.
(XI) Confirmation By-law
By-law Number #7520/16
CounCillor Pickles, seconded by Councillor Cumming, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of October 17, 2016.
(XII) Adjournment
Moved by Councillor Cumming
Seconded by Councillor Ashe
That the meeting be adjourned at 7:30 pm.
Dated this 17th day of October, 2016.
Mayor Ryan
Debbie Shields
City Clerk
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Carried
Carried
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Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
I. Cumming
B. Mclean
D. Pickles
Also Present:
-Chief Administrative Officer
-(Acting) Director, City Development
Executive Committee
Meeting Minutes
November 14, 2016
2:00 pm Council Chambers
Chair: Councillor Mclean
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
-Director, Corporate Services & City Solicitor
R. Holborn
S. KaJWowski
C. Grant
C. Rose
D. Shields
M. Gadzovski
D. Quaife
K. Senior
J. Halsall
B. George
L. Harker
-Director, Culture & Recreation
-Fire Chief
-Director, Engineering & Public Works
-Director, Finance & Treasurer
-Chief Executive Officer, Pickering Public Library
-Chief Planner
-City Clerk
-Division Head, Water Resources & Development Services
-Manager, Information Technology
-Manager, Accounting Services ·
-Manager, Budgets & Internal Audit
-Local History & Genealogy Librarian, Pickering Public Library
'" Deputy Clerk
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
1. Paula Jesty, Deloitte LLP
Re: Report FIN 22-16
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Executive Committee
Meeting Minutes
November 14, 2016
2:00 pm Council Chambers
Chair: Councillor Mclean
Paula Jesty, Deloitte LLP, appeared before the Committee to outline the 2016 Year End
Audit. Ms. Jesty provided an overview of the audit, and noted areas of risk to the City. A
brief question and answer period ensued.
Moved by Councillor Ashe
Seconded by Mayor Ryan
That the rules of procedure be suspended in order that Item # 1 be dealt with at this
time.
1. Director, Finance & Treasurer, Report FIN 22-16
2016 Year End Audit
Recommendation
Moved by Councillor Ashe
Seconded by Mayor Ryan
Carried
1. ThattheAudit Service Plan as submitted by Deloitte LLP, included as
Attachment 1 to this report be received for information; and
2. That the Chief Administrative Officer and the Division Head, Finance & Treasurer
be authorized to sign the Master Services Agreement on behalf of the City.
2. Lorraine Sunstrum-Mann
Executive Director, Grandview Children's Centre
Re: Update on Activities of Centre
· Carried
Lorraine Sunstrum-Mann, Executive Director, Grandview Children's Centre, appeared
before the Committee to provide an update on activities of the Centre. Ms. Sunstrum-
Mann provided an overview of the services provided by the Centre, and noted that the
demand for services is growing and that there are still many children awaiting treatment
or services. She noted the Centre's plans for expansion to a new headquarters, and
requested Council's support in this expansion by writing a letter of support to the
Premier.
Mayor Ryan left the meeting at 2:15 pm.
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Meeting Minutes
November 14, 2016
2:00 pm Council Chambers
Chair: Councillor Mclean
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3. . Cathy Grant, CEO Pickering Library
Bruce Fountain, Senior Associate, TCI Management Consultants
Re: Report LIB 01-16
Cathy Grant, CEO, Pickering Library, appeared before the Committee to provide an
overview of the Pickering Local History Collection Strategic Plan. This plan provides a
solution to the need for safer storage of Pickering's historical documents, along with a
clear strategy for the development of the Library's Local History Service. Becky George,
Local History & Genealogy Librarian, appeared before the Committee to provide a
status update on the current state of the City's Local History Service. Ms. George noted ·
that the Library is currently atcapacity and no longer accepting donations of historical
items, and that this expansion is necessary to continue to preserve historical items.
Bruce Fountain, Senior Associate, TCI Management Consultants, appeared before the
Committee to provide ail overview of the plan,.noting a number of benefits totneCity.
A question and answer period ensued regarding why the Library can no longer accept
items of historical value, and how the City compares to similar-sized municipalities
when it comes to historical preservation.
Mayor Ryan returned to the meeting at 2:30 pm .
.4. Dale Quaife, Manager, Information Technology
Re: Smart21 Communities
Dale Quaife, Manager, Information Technology, appeared before the Committee
regarding the City's nomination as one of the world's Smart21 Communities of 2017 by
the Intelligent Community Forum. Smart21 recognizes the world's leading municipalities
that are successfully leveraging the power of technology to create a more connected,
engaged, vibrant and sustainable community. Mr. Quaife noted that IT staff are
currently working on the next stage of this process to be considered in the Top7
Intelligent Communities which will be announced in February.
(Ill) Matters for Consideratfon
2. CEO, Pickering Public Library, Report LIB 01-16
Pickering Local History Collection Strategic Plan
Recommendation
Moved by Councillor Brenner
Seconded by Councillor Cumming
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Executive Committee
Meeting Minutes
November 14, 2016
2:00 pm Council Chambers
Chair: Councillor McLean
3. That LV. Walker & Associates be confirmed as the City's Adjuster of Record for
property, liability and other insurance and related matters;
4. That the Director, Finance & Treasurer be authorized to settle any claims
including employing resource$ to investigate and defend claims, adjusting and
legal fees, where it is in the City's interest to do so;
5. That the Director, Finance & Treasurer be authorized to purchase additional
insurance, make changes to deductibles and existing coverages, and ·alter terms
and conditions as becomes desirable or necessary to limit potential liability
exposure and to protect the assets of the City and its elected officials and staff;
and ·
· 6. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
10. pivision Head, Human Resources, Report HUR 02-16
OMERS Normal Retirement Age Conversion
-Fire Non-union Management Group
Recommendation
Moved by Councillor Ashe
. Seconded by Councillor Cumming
Carried
1. That Council enact a By-law to amend the normal retirement age from 60 years
under the Ontario Municipal Employees Retirement System (OMERS) primary
pension plan to provide that the normal retirement age for the Fire Non-union
Management Group shall be 65 years effective January 1, 2017; and
2. That the appropriate officials be authorized to take the necessary actions
included in this report. ··
Carried
(IV) Adjournment
The meeting adjourned at 3:02 pm.
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Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
I. Cumming
B. Mclean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
C. Rose
D. Shields
J. Brooks
N. Surti
D. Jacobs
D. Wylie
C. Hodge.
F.Jadoon
L. Harker
-Chief Administrative Officer
-(Acting) Director, City Development
-Director, Corporate Services & City Solicitor
-Chief Planner
-City Clerk
-Manager, Policy & Geomatics
-Manager, Development Review & Urban Design
-Principal Planner-Policy
-Principal Planner-Development Review
-Coordinator, Economic Development
-Coordinator, Economic Development
-Deputy Clerk
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Part 'A" Information Reports
Councillor Pickles, Chair, gave an outline of the requirements for a Statutory Meeting
under the Planning Act. He outlined the notification procedures and also noted that if a
person or public body does not make oral or written submissions to the City before the
by-law is passed, that person or public body are not entitled to appeal the decision of
City Council to the Ontario Municipal Board, and may not be entitled to be added as a
party to the hearing unless, in the opinion of the Board, there are reasonable grounds to
do so.
1
23
24
r'>h/1 i ---~oo---
PJCKERJNG
Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for
the public portion of the meeting, explaining the process for discussion purposes as well
as the order of speakers.
1. Information Report No. 14-16
Zoning By-law Amendment Application A 11/16
Draft Plan of Subdivision Application SP-2016-03
Draft Plan of Condominium Application CP-2016-04
Fortress Munir 2013 Ltd.
South Part of Lot 18, Concession 2,
Parts 4-10, Plan 40R-28897
(2055 Brock Road)
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above-noted application. Deborah Wylie,
Principal Planner-Development Review, appeared before the Committee to provide an
overview of the application.
Dana Anderson, MHBC Planning Urban Design & Landscape Architecture, appeared
before the Committee in support of the application and was available to answer
questions.
Dragos Nita, 1620 McBrady Crescent, appeared before the Committee and expressed
his concerns with the potential increase in traffic and wanted to ensure the City
conducts traffic studies prior to approval.
(Ill) Part "B" Planning & Development Reports
1. (Acting) Director, City Development, Report PLN 17-16
Official Plan Amendment Application OPA 15-004/P
Amendment 27 to the Pickering Official Plan
Informational Revision 22 to the Pickering Official Plan, City Initiated
Official Plan Review: The Environment and Countryside
Mary Delaney, Land Over Landings, appeared before the Committee in opposition to
the proposed airport in Pickering. Ms. Delaney stated that Council has never been
publicly in support of an airport, and that this decision should not be made without local
representation.
Ted Nickerson, President, Durham Gateway Partners, appeared before the Committee
in support of an airport in Pickering. Mr. Nickerson believes an airport will be an
economic driver and that there will be a need for an airport with air passenger volumes
2
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PlCKERlNG
Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
increasing. He supports the key planning components to moving forward with
development in this area.
Dave Steeves, a Markham resident, Pickering Airpark Partnership, appeared before the
Committee in full support of the proposed airport. Mr. Steeves is an advocate for
aviation business and drew examples of other municipalities where economic
development boomed following the opening of an airport. He believes an airport will
bring economic value to Pickering, will increase social and community value, and there
will be measures to protect the environment. ·
Cheryl Marek, an Oshawa resident, Canadian Owners and Pilots Association, appeared
before the Committee in support of an airport in Pickering. Ms. Marek believes an
airport will be an economic driver for Pickering and would like her association to be
involved in the process and wanted to be added to the interested party listing.
Mike Muise, Claremont District Community Association, appeared before the
Committee to enquire if the City Councillor, Ward 3 position would be filled by
appointment or by by-election.
Mark Tutton, a Toronto resident, Dorsay Development Corporation, appeared before
the Committee in support of an airport in Pickering. Mr. Tutton expressed his concerns
with the potential capacity of a future airport, and noted that consideration of this needs
to be expanded to all those affected.
Chris Kakouros, a resident of Pickering, appeared before the Committee in opposition
to a potential airport in Pickering. Mr. Kakouros noted his concerns with the
development process and the rounding out of the hamlet lands, and is especially
concerned that there is no current local representation in Ward 3.
Ryan Turnbull, 950 Duncannon, appeared before the Committee in opposition to a
potential airport in Pickering. As a sustainability consultant, Mr. Turnbull studies
sustainable food lands and believes that agriculture is an incredibly valuable asset. He
questioned why transportation needs are being considered before the basic food needs
of the people, and is in favour of looking at the Federal lands to solve our broken food
system.
Michael Robertson, a Pickering resident, appeared before the Committee in opposition
to a potential airport in Pickering. Mr. Robertson noted his concerns include an increase
in pollution, and the loss of agricultural lands.
Michael Reneau, Claremont District Community Association, appeared before the
Committee in opposition to a potential airport in Pickering. Mr. Reneau expressed his
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Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
concerns with the lack of communication between the City and its residents, and
requested a grassroots open house to discuss this issue.
Tracy Goodwin, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Goodwin expressed her concerns with the stormwater
runoff, which is disrupting the local wildlife, and wants these lands to be protected.
Christopher Goeldner appeared before the Committee in opposition to a potential
airport in Pickering. Mr. Goeldner expressed his concerns with a decision being made in
these lands without local representation, and would like a by-election to ensure the
community is adequately represented.
Angie J.ones, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Jones is concerned with the lack of transparency in
decision making at the City, and believes that prime farmland should trump an_ airport.
Steve Watts, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Mr. Watts suggests waiting for the business case to be
made for an airport, and that the appropriate studies need to be conducted prior to
approval. '
David Sim, a Pickering resident, appeared before the Committee in support of an airport
in Pickering. Mr. Sim noted that Pearson Airport will soon be at capacity and wants the
City to have the opportunity to increase job opportunities and tax revenues.
Sandra Campbell, a Toronto resident, Abundance GTA, appeared before the
Committee in opposition to a potential airport in Pickering. Ms. Campbell expressed her
concerns with urban sprawl.
The Committee took a ten minute recess and reconvened at 9:30 pm.
James Calder, VP, Policy, Pickering-Uxbridge Federal Liberal Association, appeared
before the Committee to relay a policy proposal from the Pickering-Uxbridge Federal
Liberal Association in opposition to a potential airport in Pickering. In the absence of a
business case, they would like the lands to be protected from the development of an
airport.
Mike Borie, a Pickering resident, appeared before the Committee in opposition to a
potE3ntial airport in Pickering.
Helen Frank, a Toronto resident, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Frank wants to preserve the agriculture.
4
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PlC ERlNG
Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00pm-Council Chambers
Chair: Councillor Pickles
Jennifer Moore, 5279 Old Brock Road, appeared before the Committee in opposition to
a potential airport in Pickering. Ms. Moore commented that studies support that nature
and fresh air are protective factors for mental health and that we should not be
developing our land, but protecting it. Ms. Moore also expressed her concerns with the
lack of transparency with this project, and requested that there be increased
communication between residents and the City.
Cookie Roscoe, a Toronto resident, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Roscoe manages two successful farmers markets in
Toronto and noted that they are busier than ever. She believes in the protection of class
one farmland as it is a finite resource, and that we should be looking towards the future
of food.
Nathan MacDonald, Ajax-Pickering Board of Trade, appeared before the Committee in
support of an airport in Pickering. Mr. McDonald noted that it is in the best interests of
the community to proceed with an airport. .
Stephen Wilcox, Airport Manager, Oshawa Executive Airport, appeared before the
Committee in support of an airport in Pickering. Mr. Wilcox encouraged everyone to
think beyond the Pickering lands, and to see that the demand for another airport is
there, and what is best for Ontario should be considered.
A brief question and answer period ensued regarding potential competition between the
Oshawa and Pickering airport.
Niki Stone, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Stone stated that she is in support of development,
but only when necessary and that an airport is not necessary in Pickering. She is
concerned with an increase in traffic, and loss of agriculture.
Ivan Battye, a Whitby resident, appeared before th~ Committee and noted how capacity
limits were assessed.
Carol Timmings, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Timmings believes that an airport is not the only
solution to this land, and that the City should wait for outstanding reports to make an
informed decision.
Harold Quinton, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Mr. Quinton stated that the airport is not just a rural issue,
and that there should be better communication between the City and its' residents.
5
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Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
Dan White, a Scarborough resident with a business in Pickering, appeared before the
Committee in support of an airport in Pickering. Mr. White believes that the airport and
agriculfure could co-exist.
Catherine Wright, Finch Avenue, appeared before the Committee in opposition to a
potential airport in Pickering. Ms. Wright stated that even urbanite residents are
concerned with an airport in Pickering, and that Council should consider alternate
visions.
Rob Timmings, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering. Mr. Timmings expressed his concerns with the lack of
transparency, and noted that decisions should not be made without local
representation.
Brian Buckles, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering and noted that decisions should not be made without local
representation.
Adam McKay, a Pickering resident, appeared before the Committee in opposition to a
potential airport in Pickering, noted that decisions should not be made without local
representation and would like there to be a by-election.
Reid Williamson, a Pickering resident, appeared before the Committee in opposition to
a potential airport in Pickering.
David Masters, Land Over Landings, appeared before the Committee in opposition to a
potential airport in Pickering. Mr. Masters noted that factors that have not yet been
discussed include the division of payment for municipal services, and carbon pricing.
Alison Bezubiak, a Pickering resident, appeared before the Committee in opposition to
a potential airport in Pickering.
Shannon Davis appeared before the Committee in opposition to a potential airport in
Pickering. Ms. Davis suggested removing Recommendation #4 from the Report.
Pat Valentine appeared before the Committee in opposition to a potential· airport in
Pickering and noted that climate change had not yet been considered.
Tony Smirrage appeared before the Committee in support of an airport in Pickering,
however, he questioned if the City has considered all of the potential impacts regarding
OPG, a potential casino, etc.
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PJCKERJNG
Planning & Development ·
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Ashe
1. a) That Official Plan Amendment Application OPA 15-004/P, initiated by the
City of Pickering, to change existing policies and schedules, and add new
policies to the Pickering Official Plan with regard to the natural environm~nt
and countryside areas, be approved; and
b) That the Draft By-law to adopt Amendment 27 to the Pickering Official
Plan, to change existing policies and schedules, and add new policies to
the Pickering Official Plan with regard to the natural environment and
countryside areas, as set out in Appendix I to Report PLN 17-16, be
forwarded to Council for enactment;
2. That Council adopt Informational Revision 22 to the Pickering Official Plan as set
out in Appendix II to Report PLN 17-16;
3. That the. City Clerk forward the Notice of Adoption to the Region of Durham and
to each· person or public body that provided written or verbal comments at the
Open House, the Public Meeting, the Planning & Development Committee or the
City Council meetings;
4. That, in light of recent actions by the Federal Government and the
announcement in the Canada Gazette, the Federal Government be requested to
expedite the planning and implementation of the proposed airport in Pickering;
and
5. That a copy·of Report PLN 17-16 and Council's Resolution thereon be
forwarded to the Minister of Transport, the Member of Parliament for
Pickering-Uxbridge, and the Members of Provincial Parliament for Ajax-
Pickering and Pickering-Scarborough East.
Carried as
amended by the
following motions
Upon investigation, staff determined that a hedgerow located each of Sideline 6 was
mistakenly identified as a stream corridor and wrongfully designated as "Natural Areas"
on Schedule I, which effectively reduced the amount of "Prime Agricultural" lands on the
subject lands. This error has been corrected by removing the stream corridor on Sheet
3 of 3 on Schedule I, and replacing the "Natural Areas" designation in this location with
the "Prime Agricultural Areas" designation.
7
29
30
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PJ(K·ERJNG
Moved by Mayor Ryan
Seconded by Councillor Ashe
Planning & Development
Committee Meeting Minutes
November 14, 2016
7:00 pm -Council Chambers
Chair: Councillor Pickles
That the following motion be added to the recommendations, as item 1.b ).
1. b) That Schedule A (Sheet 3 of 3 of Schedule 1-Land Use Structure) in
Recommended Amendment 27 to the Pickering Official Plan be replaced with Revised
Schedule A.
Moved by Councillor McLean
Seconded by Councillor Cumming
Carried
That as per the rules of procedure, the Planning & Development Committee meeting be
extended for one additional hour. ·
Moved by Councillor Brenner
Seconded by Councillor McLean
That Recommendation #4 be amended to the following:
Carri~d
4. That, in light of recent actions by the Federal Government and the announcement
in the Canada Gazette, the Federal Government be requested to expedite the
process to enable a decision on the future use of the remaining Federal lands
proposed as an airport, consistent with Resolution #164/14 as adopted by
Pickering Council on January 27, 2014.
The main motion was then carried, as amended.
(IV) Adjournment
The meeting adjourned at 12:20 am.
Carried
unanimously on a
recorded vote
--Cif:jvf-
PJCKERJNG
Presentations
1. Michael Angemeer and Melanie Walls
Veridian .
Re: 2015 Conservation Champions &
Cheque Presentation
November 21, 2016
31
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PJ( ER1NG
Delegations
1 . John Sabean
Pickering Library Board
Re: Annual Report to Council
2. E;rick Joyner
Re: Partial Sale of Glendale Park
3. Anne Leonard
Arrive Alive -Drive Sober
4. Nick Stiliadis
Alcohol Countermeasue Systems
Re: Notice of Motion -Arrive Alive
5. Paul White
Fairport Beach Neighbourhood Association
Re: Notice of Motion
Guidelines to Protect Community Character (lnfill)
6. Ralph Sutton
Re: Report CLK 08-16
Method of Filling Vacancy-City Councillor Ward 3
7. Joe Martin
Re: Notice of Motion
Guidelines to Protect Community Character (lnfill)
November 21, 2016
32
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PJ( ER1NG November 21, 2016
Correspondence Pages
1.
2.
3.
Corr. 49-16
Alexander Harra$
Manager of Legislative Services/Deputy Clerk
Town of Ajax
65 Harwood Avenue South, Ajax, ON L 1 S 2H9
Motion for Endorsement
35
Correspondence received from Alexander Harras, Manager of Legislative
Services/Deputy Clerk, Town of Ajax seeking endorsement of a resolution
passed on October 17th, 2016 with respect to access to Durham Regional
Transit at Seniors Residences.
Corr. 50-16
Lome Coe, MPP
Queen's Park Office
Rm 430, Main Legislative Building
Toronto, ON M7A 1A8
and
Jim McEwen, Vice-President
Durham Region Stroke Recovery Group
1850 Rossland Rd. E., Whitby, ON
Motion for Endorsement
36-42
Letters from Lome Coe, MPP, Jim McEwen, Vice-President, Durham Region
Stroke Recovery Group seeking endorsement of MPP Coe's Private Members
Bill 9, an Act to End Age Discrimination Against Stroke Patients. The Bill
makes it mandatory that any treatment recommended by a physician, for a
patient recovering from a stroke, be provided to that patient promptly,
regardless of the patient's age.
Corr. 51-16
Bruce MacDonald, Executive Director
Durham Region Cycling Coalition
and
Jamie Stuckless, Executive Director
Share the road Cycling Coalition
Motion for Endorsement
43-45
Letters from Bruce MacDonald and Jamie Stuckless seeking endorsement for
the investment of funds to cycling infrastructure by issuing a letter to the
Province of Ontario requesting that they roll out the funds for cycling
infrastructure within the first year of the Climate Change Action Plan and invest
the full $225 million in cycling infrastructure over the next five years.
33
4.
5.
6.
34
Carr. 52-16
Debbie Shields
City Clerk
City of Pickering
Motion for Endorsement
46
Correspondence from Debbie Shields, City Clerk, seeking endorsement for the
appointments to the Civic Awards Committee as noted in the attachment. ·
Carr. 53-16
·B. E. Bridgeman, Commissioner of Planning
And Economic Development
Region of Durham
605 Rossland Road East
Whitby, ON L 1N 6A3
Motion for Endorsement
47-48
Letter received from B. E. Bridgeman, Commissioner of Planning and Economic
Development, Region of Durham seeking Council endorsement for the
nomination of Mr. Gord Taylor as the Pickering representative on the Durham
Agricultural Advisory Committee for the remainder of the 2015-2018 term.
Carr. 54-16
Jennifer O'Connell
MP Pickering-Uxbridge
1154 Kingston Road, Unit 4
Pickering, ON L 1 V 1 B4
Receive for Information
49-50
Letter received from Jennifer O'Connell, MP, Pickering-Uxbridge, providing
information from the Government of Canada and the Ministry of Transport with
respect to the Federal Transport Lands in Pickering.
I would ask that the City of Pickering consider placing a similar resolution before
Council for its consideration. It is important that we have a broad base of support
for this Legislation as it moves through the Committee process.
Thank you for your anticipated co..;operation and support.
Sincerely,
Cc Jim McEwen
Jennifer French, :MPP, Oshawa
37
38
2ND SESSION, 41ST LEGISLATURE, ONTARIO
65 ELIZABETH II, 2016
Bill9
An Act to amend
the Ministry of Health
and Long-Term Care Act
Mr.L. Coe
· Private Member's Bill
1st Reading
2nd Reading
3rdReading
Royal Assent
September 14, 2016
Printed by the Legislative Assembly
of Ontario
2• SESSION, 4l.LEGISLATURE, ONTARIO
65 ELIZABETH ll, 2016
Projet de loi 9
Loi modifiant
Ia Loi sur le ministere de Ia Sante
et des Soins de longue duree
M.L.Coe
Projet de loi de depute
1re lecture 14 septembre 2016
2e lecture
3• lecture
Sanction royale
Imprime par 1' Assemblee legislative
de !'Ontario
Bill9
Preamble
An Act to amend
the Ministry of Health
and Long-Term Care Act
2016
Thousands of Ontarians, of all ages, suffer and survive
strokes each year.
All those who survive the trauma of a stroke receive pub-
licly-funded, short-term acute care and treatment, but the
vast majority of those between the ages of 20 and 64 are
left to their own financial means to address necessary
treatment needs beyond that initial, acute-care phase.
Ontario can play a decisive role in ending age discrimina-
tion in the treatment of post-stroke recovery, by ensuring
that any treatment recommended by a physician for a
post-stroke recovery patient is provided to that patient,
regardless of their age.
Therefore, Her Majesty, by and with the advice and con-
sent of the Legislative Assembly of the Province of On-
tario, enacts as follows:
1. Subsection 6 (1) of the Ministry of Health and
Long-Term Care Act is amended by adding the follow-
ing paragraph:
12. To ensure that any tr.eatment recommended by a
physician for a patient who is recovering from a
stroke is provided to that patient promptly, regard-
less of the patient's age.
Commencement
2. This Act comes into force on the day it receives
Royal Assent.
Short title
3. The short title of this Act is the End Age Discrim-
ination Against Stroke Recovery Patients Act, 2016.
Projet de loi 9
Loi modifiant
la Loi sur le ministere de la Sante
et des Soi:ns de longue duree
Preambule
2016
Chaque annee, des milliers d'Ontariennes et d'Ontariens
de tout age sont victimes d'accidents vasculaires cere-
braux et y survivent.
Tous ceux qui survivent a un accident vasculaire cerebral
beneficient de soins et de traitements de courte duree fi-
nances par les fonds publics, mais la grande majorite des
survivants ages entre 20 et 64 ans ne peuvent compter que
sur leurs propres moyens financiers pour recevoir les trai-
tements necessaires une fois cette phase initiale de soins
actifs terminee.
L'Ontario peut jouer un role decisif afin de mettre fin ala
discrimination fondee sur l'age qui entoure le traitement
des malades se retablissant d'un accident vasculaire cere-
bral, en veillant a ce que tout traitement recommande par
un medecin pour un tel malade lui soit fourni quel que
soit son age.
Pour ces motifs, Sa Majeste, sur l'avis et avec le consen-
tement de 1' Assemblee legislative de la province de
l'Ontario, edicte :
1. Le paragraphe 6 (1) de la Loi sur le ministere de
Ia Santi et des Soins de longue durie est modifie par
adjonction de Ia disposition suivante :
12. Veiller a ce que tout traitement recommande par un
medecin pour un rpalade se retablissant d'un acci-
dent vasculaire cerebral soit fourni au malade
promptement, quel que soit son age.
Entree en vigueur
2. La presente loi entre en vigueur le jour ou elle
reJ;oit Ia sanction royale.
Titre abrege
3. Le titre abrege de la presente loi est Loi de 2016
visant a mettre fin a la discrimination fondle sur l'lige
envers les malades se ritablissant d'un accident vascu-
laire cerebral.
39
40
EXPLANATORY NOTE
The Bill amends the Ministry of Health and Long-Term Care
Act to set out an additional duty for the Minister of Health and
Long-Term Care with respect to patients who are recovering
from a stroke.
NOTE EXPLICATIVE
Le projet de loi modi:fie la Loi sur le ministere de la Sante et des
Soins de longue duree afin d'attribuer une fonction supplemen-
taire au ministre de la Sante et des Soins de longue duree en ce
qui conceme les malades se retablissant d'un accident vasculaire
cerebral.
From: Jim McEwen [mailto:jdmcewen@rogers.com]
Sent: Saturday, October 22,2016 11:27 AM
To: Mayor Web Email <mayor@pickering.ca<mailto:mayor@pickering.ca>>
Cc: Joe Dickson <jdickson.mpp@liberal.ola.org<mailto:jdickson.mpp@liberal.ola.org>>; Tracy MacCharles
<tmaccharles.mpp.co@liberal.ola.org<mailto:tmaccharles.mpp.co@liberal.ola.org>>; Kathleen Wynne
<premier@ontario.ca<mailto:premier@ontario.ca>>; Kathleen Wynne
<kwynne.mpp@ola.org<?J-ailto:kwynne.mpp@ola.org>>; Steve Madeley
<stevenjmadeley@gmail.com<mailto:stevenjmadeley@gmail.com>>
Subject: Fw: Bill 9, An Act to End Age dD~crimination Against Stroke Patients2016
Mayor David Ryan and Members ofCouncil,.City ofPickering
Y oil will be shocked to learn that most Ontario stroke survivors between ages 20 and 64 do not qualify for
OHIP funded treatment/physiotherapy beyond the initial Acute Phase of treatment because of existing age
discriminatory healthcare policies and regulations within Ontario. These stroke patients either go without
treatment or are forced to cash in their retirement savings to purchase private and expensive stroke recovery
programs, often exceeding $1,000.00 per week, while not working.
The Durham Region Stroke Recovery Group has been working with Whitby-Oshawa' s MPP, Lome Coe to fmd
solutions to this problem. In mid September, 2016, Mr. Coe introduced a Private Members bill entitled, "Bi119,
an Act to End Age Discrimination Against Stroke Patients20 16". Bill 9 received Second Reading on Sept. 29,
2016 and has been forwarded to the Standing Committee on Social Policy for :fu,rther review and debate. We
need to demonstrate to the Ontario government that there is broad support for Bill 9 as it moves through the
Committee process at Queens Park. ..
We ask that Pickering City Council consider -passing the following Motion:
"That Council of the City of Pickering supports Bill 9, an Act to End Age Discrimination Against Stroke
Patients and that all stroke survivors regardless of age receive publicaily funded treatment as recommended by
their personal medical physicians.
If Pickering City Council agrees to pass this Motion we ask that your Clerk send a certified copy of the
approved Motion to the Honourable Dr. Eric Hoskins, Ontario Minister of Health and Long Term Care and to
your local MPPs: As well please send a copy by email to our Vice-President, Mr. McEwen.
thank you for helping the existing and future young adult stroke survivors ofPickering and Ontario. You will be
interested to learn that many members of our Group reside in Pickering.
I have attached a copy ofBill9 for clarity.
thank you in advance for your help.
Respectfully . . . . .
·Jim McEwen, Batchelor of Civil Engineering and Engineering Mechanics, McMaster University, 1978, Stroke
Survivor since 2010 jdmcewen@rogers.com<mailto:jdmcewen@rogers.com>
Vice-President ·
Durham Region Stroke Recovery Group
Care of Westminster United Church
1850 Rossland Road East, Whitby, Ont.
cc: Tracy MacCharles, MPP, Scarborough East-Pickering
cc: Joe Dickson, J\.1PP,Ajax-Pickering
cc: Honourable K. Wynne, Ontario Premier
cc: Steve Madeley, President, Durham Region Stroke Recovery Group
42
CITYOF. ' ~ Burlington
July 29, 2016
Honourable Glen Murray, MPP
Minister of the Environment and Climate Change
11th Floor, Ferguson Block
77 Wellesley Street West
Toronto, Ontario M7A 2T5
Dear Minister Murray,
Mayor Rick Goldring
City of Burlington
City Han, 426 Brant Street
Burlington, Ontario L7R 3Z6
Tel.: 905-335-7607
Fax: 905-335-7708
mayor@bu rlington.ca
www.burlington.ca
On behalf ofthe City of Burlington, I respectfully request the Province of Ontario roll outthe funds for cyCling
infrastructure within the first year ofthe Climate Change Action Plan and invest the full $225 million in cycling
infrastructure over the next five years.
The City of Burlington recently approved its new Strategic Plan, which is a visionary 25-year blueprint for great
city building. One of the key tenants of this pial) is A City That Moves, which identifies alternative
transportation-including investment in cycling infrastructure-as key to ensuring a greener city.
A pressing need in Burlington is investment in linking residents who want to ride their bicycles between north
and south Burlington. As you know, our city is divided by Highway 403/Queen Elizabeth Way. The volume of
vehicular traffic makes these crossings intimidating and dangerous for people on their bicycles and
pedestrians, meaning a large population living north of the highway do not travel by any other means than by
car to destinations, particularly our GO stations and our popular downtown core and waterfront, in the south
of the city.
Burlington's Cycling Master Plan and city staff have identified four active transportation crossings over Hwy.
403{QEW as a meaningful investment for our city-but we can't do it alone. We need funding partners to
make these safe crossings a reality.
Why does getting more people onto bicycles in our city matter? In Burlington, 90 per cent of all trips are made
by automobile. Our most recent data from 2011 shows more than half of daily car trips in Burlington were five
kilometres or less. We know this is an ideal distance to cycle. Furthermore, approximately 40 per cent of
hazardous air pollutants in urban areas are generated by the transportation sector.
We believe investment in cycling infrastructure will help get more people out oftheir cars and on their
bicycles, reducing our carbon footprint, traffic congestion and obesity.
44
CITY OF ~ ·ton
Mayor Rick Goldring
City of Burlington
City Hall, 426 Brant Street
Burlington, Ontario L7R 3Z6
TeL: 905-335-7607
Fax: 905-335-7708
mayor@burlington.ca
www.burlington.ca 0
u
W-
As you likely are aware, the City of Burlington was recently designated as a Silver Bicycle Friendly Community u..
by the Share the Road coalition·. We have more work to do to attain Gold status, whiCh is a target outlined in O
our Strategic Plan. We would like to strive for Platinum designation after that milestone.
It is noteworthy that our Strategic Plan also sees the City of Burlington set an ambitious goal of developing and
implementing a plan to make city operations net-carbon neutral. Even more ambitious is the goal to work with
the community, as well as federal and provincial levels, to make Burlington net-carbon neutral, as well.
With provincial investment, we believe we can attain Gold Bicycle Friendly Community designation, as well as
reduce <;mr greenhouse gas emissions and make it safer for residents to think outside the car.
Thank you in advance for your consideration in getting funding flowing as soon as possible to Ontario
municipalities like Burlington for much-needed investments in cycling infrastructure.
Sincerely
Rick Goldring Mayor, City of Burlington
cc The Honourable Kathleen Wynne, Premier
The Honourable Steven DelDuca, Minister of Transportation
The Honourable Eleanor McMahon, Minister ofTourism, Culture and Sport
Gary McNamara, President, Association of Municipalities of Ontario
Jamie Stuckless, Executive Director, Share the Road Cycling Coalition
45
48
Hello,
I would like to confirm that I am interested in joining the DAAC as the Pickering
representative. ·
. My wife Ruth and I reside on a farm at 2630 Seventh Concession Road (Lot 9 & 1 0) in
north east Pickering. We currently cash crop just over three hundred acres, growing
soybeans, corn, wheat and hay. We previously ran our own dairy operation (milked 40
head) for almost forty years.
Education wise, I have my BSc In agriculture from University of Guelph.
Yours sincerely,
Gord (Fuzz) Taylor
2630 Seventh Concession Road
RR#5 Claremont, L 1 Y 1 A2
905 649 3332 (home)
905 706 4399 (cell)
gord.taylor@sympatico.ca
-alf;oJ-
PJCKERJNG
November 21, 2016
Committee Reports
a) Report EC 2016-09 of the Executive Committee Executive Pages
1. Director, Finance & Treasurer, Report FIN 22-16
2016 Year End Audit
1-36
2.
3.
4.
Recommendation
1. That the Audit Service Plan as submitted by Deloitte LLP, included as
Attachment 1 to this report be received for information; and
2. That the Chief Administrative Officer and the Division Head, Finance &
Treasurer be authorized to sign the Master Services Agreement on behalf
of the City.
CEO. Pickering Public Library, Report LIB 01-16
Pickering Local History Collection Strategic Plan
Recommendation
37-88
1. That Council receive for information the Pickering Local History Collection
Strategic Plan as per Attachment 1; and
2. That Council support the concept of a shared records storage facility as part
of a future Central Library expansion.
Director, Corporate Services & City Solicitor, Report BYL 01-16
8th Annual Toys for Tickets and Food for Fines 2016
Recommendation
89-90
1. That parking tickets issued between December 1 through 16, 2016 be
eligible for the Toys for Tickets/Food for Fines program; and
2. That the Toys for Tickets/Food for Fines program be implemented from
December 1 through December 16, 2016.
Director, Community Services, Report CS 14-16
Community Association Lease Agreement
-South Pickering Seniors Club
Recommendation
91-110
51
5.
6.
52
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with South Pickering Seniors Club set out in Attachment 1 to
this Report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and
2. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
Director, Community Services, Report CS 15-16
Diana, Princess of Wales Park
-Licence Renewal Agreement
Recommendation
111-117
1. That the Mayor and City Clerk be authorized to execute a license renewal
agreement with the Minister of Infrastructure-Hydro One Networks Inc.
for a further 5 year term, commencing January 1, 2017, and ending on
December 31, 2021 that is in a form satisfactory to the Director, Corporate
Services & City Solicitor; and
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering Services, Report ENG 19-16
Request for Proposal No. RFP-11-2016
Consulting Services for Claremont Drainage Plan
Recommendation
118-128
1. That the Proposal No. RFP~11-2016 submitted by Amec Foster Wheeler
Environment & Infrastructure to undertake the consulting services for
Claremont Drainage Plan, in the amount of $161,707.52 (HST included)
be accepted;
2. That the total gross project cost of $221,734.00 (HST included), including
the RFP amount, and associated costs, and the total net project cost of
$199,678.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $199,678.00 as follows:
a) The sum of $149.678.00 to be funded by a transfer from the Rate
Stabilization Reserve;
b) The sum of $50,000.00 to be funded by a contribution from the
Regional Municipality of Durham;
4. That a copy of this report be forwarded to the Commissioner of Works,
Region of Durham; and
7.
8.
9.
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering Services, Report ENG 26-16
Proposed Parking Restrictions
-Hamlet of Cherrywood
Recommendation
129-134
1. That the attached draft by-law be enacted to amend Schedule "2" to By-
law 6604/05 to provide for the regulation of parking on highways or parts
of highways under the jurisdiction of the Corporation of the City of
Pickering, specifically to address parking concerns on Rosebank Road
and Third Concession Road.
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering Services, Report ENG 27-16
Quotation NO. Q-56-2016
Hedgerow Place Storm Sewer Improvements
Recommendation
135-141
1. That Quotation No. Q-56-2016 submitted by Bry Ron Contracting Limited
for Hedgerow Place Storm Sewer Improvements in the total quotation
amount of $58,556.60 (HST included) be accepted;
2. That the total gross project cost of $66,672.00 (HST included), including
the quotation amount and other associated costs, and the total net project
cost of $60,040.00 (net of HST rebate) be approved;
3. That Council authorizes the Director, Finance & Treasurer to finance the
net project cost in the amount of $60,040.00 as follows:
a) the sum of $40,000.00 as provided for in the 2016 Capital Budget-
Stormwater Management to be funded from the Provincial Grant -
Transportation Initiatives;
b) the over expenditure in the amount of $20,040.00 to be funded from
property taxes; and
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Finance & Treasurer, Report FIN 21-16 142-166
Insurance Renewal-January 1, 2017 to December 31, 2017
Recommendation
53
54
1. That the City of Pickering renew its property, liability and other insurance
policies through Jardine Lloyd Thompson Canada Inc. (JL T) for the period
January 1, 2017 to December 31, 2017 in the amount of $601,947 (plus
applicable taxes) and inclusive of terms and conditions acceptable to the
Director, Finance & Treasurer;
2. That the in-surance coverage through JL T be for a period of one (1) year
with an option in favour of the City to extend the coverage on the same
terms and conditions for a second one year renewal term, subject to
Council approval;
3. That LV. Walker & Associates be confirmed as the City's Adjuster of
Record for property, liability and other insurance and related matters;
4. That the Director, Finance & Treasurer be authorized to settle any claims
including employing resources to investigate and defend claims, adjusting
and legal fees, where it is in the City's interest to do so;
5. That the Director, Finance & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing
coverages, and alter terms and conditions as becomes desirable or
necessary to limit potential liability exposure and to protect the assets of
the City and its elected officials and staff; and
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
10. Division Head, Human Resources, Report HUR 02-16
OMERS Normal Retirement Age Conversion
-Fire Non-union Management Group
Recommendation
167-170
1. That Council enact a By-law to amend the normal retirement age from 60
years under the Ontario Municipal Employees Retirement System
(OMERS) primary pension plan to provide that the normal retirement age
for the Fire Non-union Management Group shall be 65 years effective
January 1, 2017; and
2. That the appropriate officials be authorized to take the necessary actions
included in this report.
-64oJ-
Pl ER1 G
November 21, 2016
Committee Reports
b) Report PD 2016-07 of the Planning & Development Committee Pages
1. (Acting) Director, City Development, Report PLN 17-16 18-219
Official Plan Amendment Application OPA 15-004/P
Amendment 27 to the Pickering Official Plan
Informational Revision 22 to the Pickering Official Plan, City Initiated
Official Plan Review: The Environment and Countryside
Recommendation
1. a) That Official Plan Amendment Application OPA 15-004/P, initiated
by the City of Pickering, to change existing policies and schedules,
and add new policies to the Pickering Official Plan with regard to the
natural environment and countryside areas, be approved;
b) That Schedule A (Sheet 3 of 3 of Schedule I -Land Use Structure)
in Recommended Amendment 27 to the Pickering Official Plan be
replaced with Revised Schedule A; and
c) That the Draft By-law to adopt Amendment 27 to the Pickering
Official Plan, to change existing policies and schedules, and add
new policies to the Pickering Official Plan with regard to the natural
environment and countryside areas, as set out in Appendix I to
Report PLN 17-16, be forwarded to Council for enactment;
2. That Council adopt Informational Revision 22 to the Pickering Official Plan
as set out in Appendix II to Report PLN 17-16;
3. That the City Clerk forward the Notice of Adoption to the Region of
Durham and to each person or public body that provided written or verbal
comments at the Open House, the Public Meeting, the Planning &
Development Committee or the City Council meetings;
4. That, in light of recent actions by the Federal Government and the .
announcement in the Canada Gazette, the Federal Government be
requested to expedite the process to enable a decision on the future use of
the remaining Federal lands proposed as an airport, consistent with
Resolution #164/14 as adopted by Pickering Council on January 27, 2014;
5. That a copy of Report PLN 17-16 and Council's Resolution thereon be
forwarded to the Minister of Transport, the Member of Parliament for
Pickering-Uxbridge, and the Members of Provincial Parliament for Ajax-
Pickering and Pickering-Scarborough East.
55
November 21, 2016
New and Unfinished Business Pages
1.
2.
Fire Chief Report FIR 03-16
Fire Hall #2 Outdoor Diesel Generator
-Request for Quotation No. Q-26-2016
Recommendation
58-64
1. That Quotation No. Q-26-2016 submitted by Standby Generator Services
Inc. in the amount of$76,235.45 (HST included) be accepted;
2. That the total gross project cost of $85,275.00 (HST included), including
the amount of the proposal and other associated costs, and the total net
project cost of $76,793.00 (net of HST rebate), be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the
net project cost as follows:
a) The sum of $60,000.00, as provided for in the 2016 Capital Budget
Fire Services, to be funded by a transfer from the Rate Stabilization
Reserve;
b) The sum of $16,793.00 to be fundeq from property taxes; and
4. That the appropriate officials of the City of Pickering be authorized to
take the necessary actions as indicated in this report.
Director, Corporate Services & City Solicitor, Report CLK 08-16
Method of filling Vacancy
-City Councillor Ward 3
Recommendation
65-67
1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of
The Corporation of the City of Pickering declares the office of City
Councillor, Ward 3 to be vacant;
2. That Council select one of the following options for filling the vacancy:
a) That Council authorize a by-election to be held to fill the vacancy;
OR
56
3.
57
b) That Council fill the vacancy by appointment; and
3. That the City Clerk be given authority to give effect thereto.
Director, Engineering Services, Report ENG 24-16
Tender for the Pine Creek Outfall Channel Restoration
-Tender No. T-17-2016
Recommendation
68-84
1. That Tender No. T-17-2016 for the Pine Creek Outfall Channel
Restoration as submitted by R&M Construction in the total tendered
amount of $840,731.88 (HST incLuded) be accepted;
2. That Aquafor Beech Limited be retained as a consultant in the amount of
$85,920.00 (HST extra) to undertake the contract administration and
construction supervision of Tender No. T -17-2016 Pine Creek Outfall
Channel Restoration;
3. That the total gross project cost of $1,162,130.00 (HST included),
including the tendered amount, contract administration, construction
supervision, and other associated costs, and the total net project cost of
$1,046,534.00 (net ofHST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $1,046,534.00 as follows:
a) The sum $504,000.00 to be funded from the York Region
Southeast Collector (SEC) Enhancement Fund;
b) The sum of $40,000.00 to be funded from the Investing in Ontario
Provincial Gn;mt;
c) The sum of $407,053.00 to be funded by a transfer from the
Development Charges (DC) -City's Share Reserve;
d) The sum of $95,481.00 to be funded by a transfer from the
Development Charges-Stormwater Management (SWM) Reserve
Fund; and
5. · That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
-ClpoJ-
PJCKERJNG
Report to
Council
Report Number: FIR 03-16
Date: November 21, 2016
From:
Subject:
John Hagg
Fire Chief
Fire Hall #2 Outdoor Diesel Generator
-Request for Quotation No. Q-26-2016
-File: A-1440
Recommendation:
1. That Quotation No. Q-26-2016 submitted by Standby Generator Services Inc. in the
amount of $76,235.45 (HST included) be accepted;
2. That the total gross project cost of $85,275.00 (HST included), including the amount of the
proposal and other associated costs, and the total net project cost of $76,793.00 (net of
HST rebate), be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net project cost as
follows:
a) The sum of $60,000.00, as provided for in the 2016 Capital Budget Fire Services, to
be funded by a transfer from the Rate Stabilization Reserve;
b) The sum of $16,793.00 to be funded from property taxes; and
4. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: Fire Hall #2, located at 553 Kingston Road, currently relies on a
portable backup power generator to provide it with electricity in the event of a power failure. This
generator must be manually connected to the building during an outage, has limited power
generation capability and fuel capacity, and would not meet the operational needs for a long-term
power outage.
Request for Quotations No. Q-26-2016 was issued on June 28, 2016 to supply and install a new,
permanent outdoor diesel generator at Fire Hall #2 and closed on July 19, 2016. The lowest
quotation in the amount of $73,521.00 plus HST submitted by Standby Generator Services Inc.
exceeded the approved 2016 capital budget. The City engaged this vendor in negotiations and
obtained a revised price of $67,465.00 plus HST. This price also exceeds the approved 2016
Capital Budget by 14.4%. As per Financial Control Policy 11.02, capital expenditures that exceed
the budget by 10.0% require Council approval. Staff explored additional reductions to the
proposed scope of work and determined that the resulting cost savings were negligible, whereas
the impact on service reliability at one of the City's key emergency services facilities grew
58
59
FIR 03-16
Subject: Fire Hall #2 Outdoor Diesel Generator
Quotation No. Q-26-2016
November 21, 2016
Page 2
significantly by making any additional cuts. The revised quotation No. Q-26-2016 submitted by
Standby Generator Services Inc. in the amount of $76,235.45 (HST included) is recommended for
approval. The total gross project cost is estimated to be $85,275.00 and the total net project cost
is estimated at $76,793.00 (net of HST rebate), including $8,000.00 in contingency allowance.
Financial Implications:
1. Quotation Amount
Quotation No. Q-26-2016
HST (13%)
Total Gross Project Cost
2. Estimated Project Costing Summary
Quotation No. Q-26-2016
Contingency
Total Cost
HST (13%)
Total Gross Project Costs
HST Rebate (11.24%)
Total Net Project Costs
3. Approved Source of Funds
2016 Capital Budget-Fire Services
Expense Account Source of Funds
5340.1607.6178
Additional Funds
Required
Rate Stabilization Reserve
Property Taxes
Total Funds
Project Cost under (over) approved funds by
Budget
$60,000.00
$0.00
$60,000.00
$67,465.00
8,770.45
$76,235.45
$67,465.00
8,000.00
$75,465.00
9,810.00
$85,275.00
(8,482.00)
$76,793.00
Required
$60,000.00
$16,793.00
$76,793.00
($16,793.00)
The estimated net project cost after factoring a contingency provision has resulted to an over-
expenditure of $16,793.00, and exceeded the approved budget by more than 10%. As per Item
11.02 of the Financial Control Policy, Council approval is being sought at this time in order to
proceed with the project. ·
CORP0227-07/01 revised
FIR 03-16
Subject: Fire Hall #2 Outdoor Diesel Generator
Quotation No. Q-26-2016
November 21, 2016
Page 3
The additional funds required will be funded from property taxes through savings realized from the
Fire Services Department operating costs.
Discussion: Fire Hall #2 is one of four fire stations operated by the City of Pickering Fire
Services, and is the only location not currently equipped with a permanent backup power
generator. In the event of a disruption of electrical service at Fire Hall #2, Fire Services staff must
manually connect a small portable generator with limited generation capacity and service duration
due to limited fuel capacity and supply on site. In case of an extended power outage or related
crisis, operation of this facility would be vulnerable to periodic disruptions for refueling and due to
the aging nature of the existing backup generator, which is approaching the end of its serviceable
life.
Interior installation was dismissed due to additional costs that would be incurred to create a fire
rated enclosure and by prolonging the installation as individual components would have to be
transported and assembled in the basement. Outdoor installation, surface mounted on a concrete
pad, is preferable from a cost perspective and a combined generator set with integrated double-
wall fuel tank eliminates the risk of soil contamination that accompany the use of underground
tanks, while also simplifying refueling operations.
The 2014 approved capital budget included project 5340.1401 for $35,000.00 for provision of a
permanent backup power generator at this facility. Request for Quotations No. Q-17-2014 and
No. Q-30-2014 were issued without success of obtaining acceptable quotations. The project was
re-budgeted and approved in the 2016 Capital Budget as project 5340.1607 for $60,000.00.
The lowest quotation No. Q-26-2016 submitted by Standby Generator Services Inc. exceeded the
2016 Capital Budget. Staff undertook negotiations with the Standby Services Generator Inc. to
obtain cost savings and obtained a further cost reduction of $6,056.00 (plus HST). Any further
reductions in scope will produce marginal savings, but risks compromising the required level of
service.
A contingency allowance of $8,000.00 has been added to this funding request to avoid the need
for further council approvals in case of small scale unforeseen conditions, that may be required to
complete the work.
The Health & Safety Regulations form, current WSIB Clearance Certificate, as submitted by
Standby Generator Services Inc., have been reviewed by the Coordinator, Human Resources and
are deemed acceptable. The Certificate of Insurance is deemed acceptable to Manager, Budgets
& Internal Audit. In conjunction with the foregoing approvals, staff have reviewed the Waste
Management Plan, the previous work experience of Standby Generator Services Inc. and the
references provided and all are deemed acceptable.
Upon careful examination of all quotations and relevant documents received, Fire Services
recommends the acceptance of Quotation No. Q-26-2016 submitted by Standby Generator
Services Inc. in the amount of $76,235.45 (HST included) and that the total net project cost of
$76,793.00 be approved.
CORP0227-07/01 revised
60
· I . #F-IR. 0:1-i(., ATIACHMENT# __ TO.REPORT -
In accordance with Purchasing Policy, Item 06.11, where the compliant quotation or tender meeting
specifications and offering best value to the City is acceptable .or where the highest scoring propos.al
is recommended and the estimated total purchase price is:
. (a) Over $30,000 and up to $75,000, the Manager may ~pprove the award, subject to
consultation with the appropriate Director and confirmation of financing by the Treasurer.
. .
Once this approval is received, an approved "on-line" requisition will be required to
proceed.
Please direct all enquiries to Supply & Services. Respondents will be advised in due
course.
If you require further information or assistance, do not liesitate to contact me or a member
of Supply & Services.
pi\~~ ~ VAF;-:1 ". {;J .
{ .
IV' Attachments (3)
Page 2 of2
63
65
-C:~o~
PJCKERJNG
From:
Subject:
Paul Bigioni
Director, Corporate Services & City Solicitor
Method of filling Vacancy
City Councillor Ward 3
File: A-2000
Recommendation:
Report to
Council
Report Number: CLK 08-16
Date: November 21, 2016
1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of The Corporation
of the City of Pickering declares the office of City Councillor, Ward 3 to be vacant;
2. That Council select one of the following options for filling the vacancy:
a) That Council authorize a by-election to be held to fill the vacancy;
OR
b) That Council fill the vacancy by appointment; and
3. That the City Clerk be given authority to give effect thereto.
Executive Summary: Due to the death of Rick Johnson, City Ward 3 Councillor, Council
must declare the office of City Councillor, Ward 3 vacant. Council must now arrange to fill the
vacant office pursuant to the rules set Ciut in the Municipal Act, 2001 and the Municipal Elections
Act, 1996.
Financial Implications:
Recommendation 2a) -If Council determines that a by-election is to be held to fill the vacancy,
the cost of a by-election would be approximately $50,000.00. The costs related to holding a by-
election consist primarily of preparing the voters' list, rental of equipment and staffing of polling
stations.
If the by-election option is selected, the costs of the by-election would increase the 2017 budget
by approximately .1% in addition to the annual transfer of $70,000.00 to the Contingency Reserve
for funding of the next municipal election in 2018.
Recommendation 2b) -If Council wishes to directly appoint a qualified individual, there would be
no associated costs.
Report CLK 08-16 November 21, 2016
Subject: Method of filling Vacancy-City Councillor Ward 3 Page 2
Discussion: Pursuant to Section 259(h) of the Municipal Act, 2001, the office of a member
of council of a municipality becomes vacant if the member dies, whether before or after accepting
office and making the prescribed declarations. Councillor Rick Johnson passed away on
September 27, 2016. Pursuant to Section 259, Council must declare his seat vacant at one of its
next two meetings of Council.
Under Section 263(1) of the Municipal Act, 2001, Council has two options for filling the vacancy.
These options are:
a) Require a by-election to be held to fill the vacancy in accordance with the Municipal
Elections Act, 1996; or
b) ·Fill the vacancy by appointing a person who has consented to accept the office if
appointed;
Under Section 263(5) of the Municipal Act, 2001, Council must, within 60 days after a declaration
of vacancy is made, appoint a person to fill the vacancy or pass a by-law requiring that a by-
election be held to fill the vacancy.
A person is eligible to hold office as a member of the Municipal Council if he/she:
a) is entitled to be an elector in the local municipality under the Municipal Elections Act, 1996;
and
b) is not disqualified by this or any other Act from holding office.
The term of office for a person appointed or elected to fill a vacancy is the remainder of the current
term of Council.
Recommendation 2a) -By-Election
Section 263 of the Municipal Act, 2001, permits City Council to pass a by-law to provide that a
vacancy on Council be filled by way of a by-election. The by-election shall be held in accordance
with Section 65 of the Municipal Elections Act, 1996.
Under Section 65 of the Municipal Elections Act, 1996, if Council determines that a by-election is
to be held, the City Clerk is responsible for setting the nomination day, which is to be a day not
more than 60 days after the passing of the by-law indicating that a by-election is required. Voting
Day is required to be held 45 days after nomination day. Subject to specific provisions to address
timing matters, by-elections are required to be conducted in a manner as similar as possible to the
previous regular election.
Recommendation 2b)-Council Appointment
Council can appoint a qualified individual to the vacancy either by direct appointment or by
soliciting applications.
CORP0227-07/01 revised
66
--C~cl-
PlCKERl G
From:· Richard Holborn
Director, Engineering Services
Report to
Council
Report Number: ENG 24-16
Date: November 21, 2016
Subject Tender for the Pine Creek Outfall Channel Restoration
-Tender No. T-17-2016
File: A-1440
Recommendation:
1. That Tender No. T -17-2016 for the Pine Creek Outfall Channel Restoration as
submitted by R&M Construction in the total tendered amount of $840,731.88 (HST
included) be accepted;
2. That Aquafor Beech Limited be retained as a consultant in the amount of
$85,920.00 (HST extra) to undertake the contract administration and construction
supervision of Tender No. T-17-2016 Pine Creek Outfall Channel Restoration;
3. That the total gross project cost of $1,162,130.00 (HST included), including the
tendered amount, contract administration, construction supervision, and other
associated costs, and the total net project cost of $1,046,534.00 (net of HST
rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net
project cost of $1,046,534.00 as follows:
a) The sum $504,000.00 to be funded from the York Region Southeast Collector
(SEC) Enhancement Fund;
b) The sum of $40,000.00 to be funded from the Investing in Ontario Provincial
· Grant;
c) The sum of $407,053.00 to be funded by a transfer from the Development
Charges (DC) -City's Share Reserve;
d) The sum of $95,481.00 to be funded by a transfer from the Development
Charges-Stormwater Management (SWM) Reserve Fund; and
5. That the appropriate officials of the City of Pickering be authorized to take the
· necessary actions as indicated in this report.
68
69
ENG 24-16
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016
November 21, 2016
Page 2
Executive Summary: The 2015 Capital Budget included funds to complete the
Pine Creek Outfall Channel Restoration construction project. Tender No. T-17-2016 was
issued on Thursday October 6, 2016 with a tender closing date of Wednesday, October
. 26, 2016. The. low bid of $840,731.88 (HST included) submitted by R&M Construction is
recommended for approval. The total gross project cost is estimated at $1,162,130.00
(HST included) with an estimated total net project cost of $1,046,534.00 (net of HST
rebate).
In 2015, Council Resolution #65/15 approved Proposal No. RFP-3-2015 submitted by
Aquafor Beech Limited to undertake the detailed design and approvals for the Pine
Creek Outfall Channel Restoration. Staff recommends continuing with Aquafor Beech
Limited to undertake the contract administration, construction supervision and
certification of works associated with Tender No. T-17-2016 Pine Creek Outfall Channel
Restoration construction project as set out in fee proposal dated July 26, 2016 in the
amount of $85,920.00 (HST extra).
Financial Implications:
1. Tender Amount
Tender No. T-17-2016
HST (13%)
Total
2. Estimated Pro'ect Costin Summary
Tender No. T-17-2016
Associated Costs
Materials Testing
Contingency (25% )
Project Consultant Fees (Contract Administration)
Total Costs
HST (13%)
Total Gross Project Costs
HST Rebate (11.24%)
Total Net Project Costs
CORP0227-07/01 revised
$744,010.51
96,721.37
$840.731.88
$744,011.00
10,000.00
188,503.00
85,920.00
$1,028,434.00
133,696.00
$1 '162, 130.00
(115,596.00)
$1.046.534.00
ENG 24-16
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016
3. Approved Source of Funds
November 21, 2016
Page 3
Development Pro·ects and Stormwater Management Capital Bud et
Description
Pine Creek Outfall
Channel -Design
& Reconstruction
Kitley Culvert
Channel
Improvements
Pine Creek SWM
F~cility-Design &
Construction
Pine Creek SWM
Facility-Design &
Construction
Total
Account Source of
Code Funds
5410.1401 York Region
5410.1501 SEC Fund
Additional Funds
Available
5410.1502 Provincial Grant,
Investing-in-
Ontario
5321.1405 DC City's Share
5321.1501 Reserve
5321.1405 DC SWM
5321.1501 Reserve Fund
I Net project costs (over) under approved funds
Budget
$404,000.00
0.00
40,000.00
490,996.00
117,482.00
Required
$404,000.00
100,000.00
40,000.00
407,053.00
95,481.00
$1.052.478.00 $1.046,534.00
$1o5,944.oo I
The above funding is a consolidation of the funding sources from 2014 and 2015
approved capital projects related to the design and construction of the three projects
noted below.
In the 2014 Capital Budget, two projects were approved for the engineering design
component; Pine Creek Outfall and Channel-Engineering Design (541 0.1401) and
Pine Creek Stormwater Managemen_t Facility-Design (5321 .. 1405). These two 2014
projects have since been consolidated under one account 5410.1401. The unspent
funds of approximately $114,000.00 from the 2014 engineering design component are '
being re-directed to the construction component; as approved in report ENG 12-15
dated July 6, 2015.
The 2015 Capital Budget for the Development Projects (DC Funded) and Stormwater
Management cost centres included three projects; Pine Creek Stormwater Management
Facility (5321.1501 ), Pine Creek Outfall and Channel Reconstruction (541 0.1501 ), and
Kitley Avenue Culvert -Inlet Channel Improvements (5410.1502).
CORP0227 -07/01 revised
70
71
ENG 24-16
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016
.November 21, 2016
Page 4
Note that with regard to the contribution from York Region (SEC) Enhancement Fund, in
addition to the approved budget of $500,000.00, there is an option within the
Cornmunity Enhancement Agreement, Section 2.02 (b), to increase the project's funding
by 20%, which is $100,000.00 for this project, as long as there is sufficient funds
available that can be transferred from other SEC enhancement projects that have been
implemented under budget. A review of the completed SEC enhancement project costs
has confirmed that there is sufficient savings from projects to cover the $100,000.00
required. As 2017 is the final year of funding for SEC enhancement projects, the funding
from SEC has been maximized first, prior to resorting to other approved sources of
funds. An email confirmation from York Region has been received, stating that they are
supportive of the increase in the project's funding by 20%, which corresponds to
$100,000.00, as shown in the above chart.
Funds from the York Region SEC Enhancement Fund will be applied first, and then
followed by the provincial grant. After the previous two sources of funds are applied, the
balance of the costs will be funded from the Development Charges (DC) City's Share
Reserve and DC SWM Reserve Fund to be shared at a funding ratio of 81% and 19%
respectively.
For ease of tracking, expenses and approved funds will be consolidated under the main
account 5410.1501.6181 Pine Creek Outfall and Channel Reconstruction project for the
construction component.
Discussion:
Council endorsed the Frenchman's Bay Stormwater Management Master Plan.
The Pine Creek Stormwater Management Facility and Outfall Channel Restoration were
both identified as projects in the Frenchman's Bay Stormwater Management Master
Plan (Master Plan). The Mountcastle Crescent tributary of Pine Creek, located within
Forestbrook Park, is not a natural watercourse but a 200 m outfall channel that
connects the subdivision's storm sewer outfall to Pine Creek (refer to the Location Map
in Attachment #1 ). The Master Plan noted that restoration of this channel was required
as the uncontrolled flows from the storm sewer outfall have caused severe erosion such
that the outfall channel has downcutapproximately two metres below the apron of the
headwall putting it at risk of collapse. In addition, the severe and extensive erosion has
undermined the channel banks, making them unstable resulting in a large number of
fallen trees. The Master Plan had also identified that a stormwater management facility
was suitable for this location to help attenuate the flows prior to release into the outfall
channel.
The Pine Creek Stormwater Management Facility and Outfall Channel Restoration was
completed as a Schedule B project with the documentation requirements for the
Municipal Class EA projects and with the filing of the Project File Report on August 16,
2016. The report included evaluation of several stormwater management aHernatives
CORP0227-07/01 revised
ENG 24-16
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016
November 21, 2016
Page 5
following the Master Plan recommendations. Consistent with the Master Plan
recommendation, the restoration of the outfall channel was determined as the most cost
effective and at least disruptive solution, and was selected as the preferred alternative
in addressing the water quality and erosion issues.
Tender No. T-17-2016 was issued on Thursday, October 6, 2016 and closed on
Wednesday, October 26, 2016 with four bidders responding. The low bid submitted by
R&M Construction is recommended for approval. The total gross project cost is
estimated at $1,162,130.00 (HST included), with an estimated total net project cost of
$1,046,534.00 (net of HST rebate).
References for R&M Construction have been checked and are deemed acceptable by
the Manager, Capital Projects & Infrastructure. The Health & Safety Policy, a current
WSIB Workplace Injury Summary Report, the Certificate of Clearance issued by the
Workplace Safety & Insurance Board, and the Ministry of Labour, Health and Safety
Awareness Training Certificates as submitted by R&M Construction have been
reviewed by the Coordinator, Human Resources, and deemed acceptable. The
Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit,
and is deemed acceptable. In conjunction with staff's review of the contractor's previous
work experience and the bonding available on this project, the tender is deemed
acceptable.
Aquafor Beech Limited were hired by the City in 2015 to undertake the detailed design
and approvals for this project. This consulting firm should also be retained for contract
administration and construction supervision, which includes inspection of the installation
of the works and certification that the works are carried out in accordance with the
approved drawings and specifications of Tender No. T-17-2016.
In accordance with Purchasing Policy 10.03 (c) where the project or annual cost of a
consulting or professional service assignment is expected to be more than $50,000.00
and the initiating Director intends to acquire the services without obtaining written
proposals, the Director shall submit a Report to Council to obtain approval to engage
the services of a particular consultant. Staff recommends acceptance of the fee
proposal dated July 26, 2016 submitted by Aquafor Beech Limited for contract
administration and construction supervision in the amount of $85,920.00 (HST extra).
Upon careful examination of all tenders and relevant documents received, the
Engineering Services Department recommends acceptance of the low bid submitted by
R&M Construction for Tender No. T-17-2016 in the amount of $840,731.88 (HST
included), and that the total net project cost of $1,046,534.00 be approved.
CORP0227-07/01 revised
72
73
ENG 24-16
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016
Attachments:
1. Supply & Services Memorandum dated October 26, 2016
2. Record of Tenders Opened and Checked
November 21, 2016
Page 6
3. Aquafor Beech Limited Fee Proposal Letter dated July 26, 2016
4. Location Map -Project Area
5. Council Resolution #65/15
CORP0227-07/01 revised
1 TOREPORT# fNCc) ILI~J'-P ATTACHMENT#.........l.\-0'--t
·()._ of 3
Pursuant to Information to Bidders Item 26 and Tendering Specifications Item 19 and 20, the
following documentation will be requested of 560789 Ontario Ltd. o/a R&M Construction for
your review during the evaluation stage of this tender call. Please advise if Supply & Services
is to proceed with collecting the following documentation:
(a) A copy of the currently dated and signed Health and Safety Policy to be used on this
project;
(b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(c) The City's certificate of insurance or approved alternative form completed by the
Bidder's agent, broker or insurer;
(d) A Waste Management Plan;
(e) Accessibility Regulations for Contracted Services form;
(f) A completed Reference Form; and
(g) A completed Sub-contractors List, listing all sub-contractors who may be carrying out
any part of this Contract.
A budget of $1,000,000.00 was provided to Supply& Services for this procurement.
In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out
below excludes HST. ·
As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or
tender meeting specifications and offering best value to the City is acceptable or where the
highest scoring proposal is recommended and the estimated total purchase price is:
(c) Over $250,000, the Manager may approve the award, subject to the approval of the
Director, Treasurer, CAO and Council.
Please include the following items in your Report:
1. if Items (a) and (b) noted above are acceptable to the Co-ordinator, Health & Safety or
designate;
2. if the Certificate of Insurance is acceptable to the Manager, Budgets & Internal Audit;
3. if the list of subcontractors is acceptable;
4. if the Waste Management Plan is acceptable;
5. without past work experience, if the Reference information is acceptable;
6. the appropriate account number(s) to which this work is to be charged;
7. the budget amount(s) assigned thereto;
8. Treasurer's confirmation of funding;
9. related departmental approvals; and
10. related comments specific to the project.
After receiving Council's approval, an approved "on-line" requisition will be required to proceed.
Tender No. T-17-2016
Pine Creek Outfall Channel Restoration Page 276
ATIACHMENT#_J_ TOREPORT#~f, ~ -llp
2.-:or-.::f--
July 26th, 2016
Erosion and Sediment Control Inspection with CISEC certification, and a practicing member of
Professional Engineers Ontario.
As per previous discussions, Aquafor has proposed a plan where full time supervision services
will be provided for approximately half the construction time (ie. 8-10 hours per day), and
part time supervision for the other half (ie. 4-5 hours per day for eight weeks). Budgeting has
been based on a 16 week construction period, which can be achieved by an experienced
contractor.
Specific supervision tasks will include:
• Daily on-site inspection of all works by a Professional Engineer familiar with the
detailed design and best management practices for channel restoration and erosion &
sediment control;
• Documentation of construction proceedings in a daily construction log of contractor's
progress, personnel and equipment on~site, material shipments, relevant discussions
with the. contractor, relevant construction proceedings, climatic conditions, and flow
conditions;
• Preparation of a photographic record both digitally and in hard copy of construction
proceedings including detailed pre-construction log and chronologie progress pictures;
• Commissioning and testing of all project components to confirm function in accordance
with design requirements, including retaining walls, slope stabilization, excavation, and
infrastructure repair.
• Chairing of weekly progress meetings.
• Review tree removals, tree protection, and restoration implementation.
• Progress payment responsibilities consistent with City procedures (ie. Aquafor typically
completes Monthly Progress Payment certificates, then confirmed by contractor).
• Substantial completion and final completion letters, and overview of deficiencies to be
addressed prior to release of payment.
Task 3-Contract Administration (Estimated 16 Weeks Construction)
Aquafor's administration team will work in constant communication with City Manager (Ms.
Irina Marouchko ), as well as the contractor on a daily basis.
Tasks undertaken as part of the administration roll will include:
Aquafor Be~sh ~
p '
July 26th, 2016
Respond to inquiries and request for information from landowners, adjacent
landowners, and members of the public;
•
• Preparation of daily diaries, with particular reference to tasks completed and payment
items.
• Recommend on the validity of charges for addition or deletions and recommend on the
issue of change orders;
• Schedule, co-ordinate and attend regular (weekly) progress meetings, including pre-
construction meeting, prepare and distribute meeting minutes within 3 days of the
meeting;
• Preparation of progress payment certificates;
• Recording material quantities and they arrive to and leave from the site;
• Investigate, report and provide recommendations to the City on unusual circumstances
that may arise during construction; and,
• Coordinate all aspects of the construction works with City staff, other related agencies.
Affected utility companies, area businesses, residents and other regulatory agencies as
required.
Task 4-As-Built Survey (Completed Summer, 2017)
Following substantial completion, Aquafor will complete an as-built survey of the channel
works (plan, profile, and cross sections) to verify implementation of design within reasonable
tolerances. As-constructed drawings, together with a report summarizing pre-and post-
construction conditions will be provided. The report will comment on significant deficiencies
found with recommendations for correction or adaptive management as required.
Upset Costing
Cost estimates have been prepared for each of the proposed tasks.
It was assumed that the construction will be completed no later than May 30th, 2017., over a 20
week construction timeframe in which Aquafor recommends partial full time supervision, and
part time supervision for the remainder of the construction. ·
Should construction extend beyond a 16 week timeframe, additional services for administration
and supervision will be provided upon the approval of the City. Additional full time
supervision would be billed at a rate of $4,050 per week, and part time supervision $2,700 per
week.
Legislative Services ~NiAi_~~r1ENT# ~ REPORT#-Ei:JC"-J .21{-lrp
Clerk's Office ~
Directive Memorandum -~ _..._
July 16, 2015
To:
From:
Richard Holborn
Director, Engineering & Public Works
Debbie Shields
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council
held on July 13, 2015
Director, Engineering & Public Works, Report ENG 12-15
Consultant Selection for the Engineering Design of the Pine Creek
Stormwater Management Facility and Outfall Channel Restoration
Council Decision Resolution #65/15
1. That Report ENG 12-15 of the Director, Engineering & Public Works regarding
the Consultant Selection for the Engineering Design of the Pine Creek
Stormwater Management Facility and Outfall Channel Restoration be received;
2. That the proposal No. RFP-3-2015 submitted by Aquafor Beech Ltd, to undertake
the Engineering Design for the Pine Creek Stormwater Management Facility and
Outfall Channel Restoration in the amount of $70,648.00 (HST included) be
accepted;
3. That the total gross project cost of $106,247.00 (HST included), including the
RFP amount, TRCA fees and associated costs, and the total net project cost of
$95,679.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of $95,679.00 as follows:
a) The sum of $63,786.00 to be funded from Other Revenue York Region-
SEC Enhancements;
b) The sum of $25,833.00 to be funded from the Development Charges-
City's Share Reserve;
c) The sum of $6,060.00 to be funded from the Development Charges (DC)-
Stormwater Management Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Please take any action deemed necessary.
Debbie Shields
fir
Copy: Chief Administrative Officer
84
-C~o~
PlCKERJNG
Notice of Motion
a) Guidelines to Protect Community Character (lnfill)
Moved by Councillor Brenner
Seconded by Councillor Ashe
November 21, 2016
Whereas the City of Pickering recognizes the importance of community character and
its preservation where infill construction takes place;
Whereas the Planning Act enables approvals when it involves Draft Plans of
Subdivision, but provides no jurisdiction to enable municipalities to impose conditions
for individual building permits not subject to Draft Plan Conditions;
Now Therefore be it resolved that the City Development Department commence a
community engagement process via the establishment of a focus group that will
enable Pickering to establish the creation of guidelines that will encourage
developers and builders to be mindful of established community character when
bringing forward draft plans and/or individual building permits in communities such as
Fairport Beach, South Rosebank and others within Pickering.
And that City staff forward copies of this resolution to all City of Pickering community
associations and ratepayer groups seeking appointments to this focus group.
b) Municipal Revenue Tools
Moved by Councillor Brenner
Seconded by Councillor Mclean
Whereas municipalities in Ontario continue to be challenged to examine revenue
raising tools as an option to decrease the increasing burden of residential property
taxation;
Whereas municipalities such as the City of Pickering see an increasing need for the
level of services and deteriorating infrastructures;
Whereas municipalities are responsible for making local decisions, including
compliance with any and all statutes or regulations set by the Province of Ontario;
Whereas the Municipal Act provides a framework that can enable municipalities to
utilize a range of Economic Development tools to generate revenue that can offset
the burden of property taxation;
85
86
Now Therefore be it resolved that the City of Pickering seek clarification from the
Ministry of Municipal Affairs and Housing on its ability to establish a Municipal Service
Corporation that can sell services to the private sector through the utilization of its
public sector workers and equipment, in an effort to generate revenue to be used to
benefit the tax payers by funding increasing levels of public service and capital
infrastructure costs.
And that City staff forward copies of this motion to The Honourable Bill Mauro,
Minister of Municipal Affairs, The Honourable Tracy MacCharles, MPP, Pickering-
Scarborough East, Joe Dickson, MPP Ajax-Pickering, the Region of Durham and all
municipalities in the Region of Durham.
c) VIA Rail Station in Pickering
Moved by Councillor Brenner
Seconded by Councillor Cumming
Whereas the City of Pickering is a destination point by virtue of its geographic
location along the Lake Ontario shoreline VIA Rail line;
Whereas the Pickering City Centre Plan, Durham Region Official Plan and Ontario
Places to Grow designates Pickering as a regional hub that will see increasing levels
of intensification within its centre to accommodate an additional 8,300 persons and
8, 700 jobs over the next 20 years and beyond;
Whereas in addition to the potential for corporate office development within the City
Centre Plan, a new innovation employment corridor will be built abutting the 401
corridor;
Whereas the ability to move people in an efficient cost effective manner is a priority of
all levels of government and consistent with the management philosophy, vision and
mission of VIA Rail Canada;
Now Therefore be it resolved that the City of Pickering request VIA Rail Canada to
incorporate into the newly renovated expanded Pickering GO Train Station, a VIA
Rail stop along its east-west Lakeshore corridor line.
And that City of Pickering staff forward copies of this motion to Yves Desjardines-
Siciliano, President and CEO of VIA Rail Canada, Bruce McCuaig, President and
CEO of Metrolinx, Jennifer O'Connell, MP, Pickering-Uxbridge, The Honourable
Tracy MacCharles, MPP, Pickering-Scarborough East and Joe Dickson, MPP Ajax-
Pickering.
d) Arrive Alive
Moved by Councillor Brenner
Seconded by Councillor Mclean
Whereas the City of Pickering strives to be a leader in its support for proactive
measures that can reduce the risks associated with drinking and driving;
Whereas while there has been increased levels of enforcement, education and
awareness about not drinking and driving, more needs to be done to address growing
concerns related to drinking and driving and the morning after effects by responsible
drinkers who take appropriate steps when leaving a bar via a designated driver or
similar such programs and show up for work the next day, unaware that they continue
to have levels of alcohol in their system;
Whereas countries such as France, Finland, Norway, Sweden and others have
implemented or are in the process of implementing legislation requiring all vehicles
that transport people or are contracted by various levels of government that interact
in the public realm must have a proactive Alcohol Countermeasure System installed
on vehicles;
Whereas equipment such as the ACS Alcolock System provides safeguards that will
prevent and alert an operator of a vehicle if their blood alcohol level is too high and
that they and the public may be at risk;
Whereas installation of such devices not only improves public safety, but may also
reduce the cost of fleet insurance policies;
Now Therefore be it resolved that the City of Pickering request the Province of
Ontario to implement legislation that will require operators of public transportation
vehicles to have installed devices that will proactively prevent the risks associated
with high blood alcohol levels the morning after drinking.
Now therefore be it further resolved that City staff forward copies of this motion to
The Honourable Steven Del Duca, Minister of Transportation, all Regional
Municipalities within the GTA that operate public transit, including Metrolinx, The
Honourable Tracy MacCharles, MPP, Pickering-Scarborough East, Joe Dickson,
MPP Ajax-Pickering and the Durham Public and Separate School Boards.
And that the GAO for the City of Pickering explore the possibility of implementing a
pilot project through the use of such devices in all City of Pickering vehicles.
87
-Cif;;~d
PJCKERJNG November 21, 2016
By-laws
7437/15
7521/16
7522/16
7523/16
7524/16
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham on Part of Lot 28, Range 3, Broken Front
Concession, City of Pickering. (A 4/12) (By-law attached) [No
action required -OMB Order No. 150782]
Being a by-:law to amend By-law Number 2995 to change the
normal retirement age under the OMERS primary pension plan
("Primary Plan"), and the retirement compensation arrangement
that provides benefits for members and former members of the
Primary Plan ("RCA"), in respect of the employees identified herein.
[Refer to Executive Committee page 170]
Being a by-law to amend by-law 6604/05 providing for the
regulating of traffic and parking, standing and stopping on highways
or parts of highways under the jurisdiction of the City of Pickering
and on private and municipal property. [Refer to Executive
Committee pages 133-134]
Being a by-law to amend Schedule A of By-law 8362/14 appointing
Inspectors. (By-law attached)
Being a By-law to adopt Amendment 27 to the Official Plan for the
City of Pickering (OPA 15-004/P) [Refer to Planning &
Development Committee pages 26-1 05]
88
89
The Corporation of the City of Pickering
By-law No. 7437/15
OMB ORDER
No. 150782
August 5, 2016
Being a By-law to amend Restricted Area (Zoning) By-law 3036,
as amended, to implement the Official Plan of the City of
Pickering, Region of Durham on Part of Lot 28, Range 3, Broken
Front Concession, City of Pickering. (A 4/12)
Whereas the Council of The Corporation of the City of Pickering received an application
to rezone the subject lands being Part of Lot 28, Range 3, Broken Front Concession, in
the City of Pickering to permit the development of a commercial plaza;
And whereas an amendment to By-law 3036, as amended, is required to permit such a
use;
Now therefore by Order the Ontario Municipal Board amends By-law 3036 as follows:
1. Schedules I and II
Schedules I and II attached hereto with notations and references shown thereon
are hereby declared to be part of this By-law.
2. Area Restricted
The provisions of this By-law shall apply to those lands on Part of Lot 28,
Range 3, Broken Front Concession, in the City of Pickering, designated "MU-26"
on Schedule I attached hereto.
3. General Provisions
No building, structure, land or part thereof shall hereafter be used, occupied,
erected, moved or structurally altered except in conformity with the provisions of
this By-law.
4. Definitions
In this By-law,
(1) "Automobile Body Shop" mea.ns an establishment engaged in repairing or
painting of vehicle bodies.
(2) "Building Height" means the vertical distance between the established
grade, and in the case of a flat roof, the highest point of the roof surface or
parapet wall, or in the case of a mansard roof the deck line, or in the case
of a gabled, hip or gambrel roof, the mean height level between eaves and
ridge. A penthouse, tower, qupola, steeple or other roof structure which is
used only as an ornament upon or to house the mechanical equipment of
any building shall be excluded in calculating the height of such building.
By-law No. 7437/15 Page 3
(11) "Floor Area" means the total area of all floors of a building within the
outside walls or outside finished furred partitions of the walls, but does not
include a porch, non-walk-in bay window, attic, basement, enclosed or
roofed walkways or loading dock.
(12) "Financial Institution" means a building, or part thereof, where money is
deposited, withdrawn, kept, lent or exchanged, and which may include a
drive-through facility.
(13) "Functional Floor" means a floor level of a building, above the ground,
having a gross floor area designed for tenant occupancy.
(14) "Gas Bar" means a building or structure used for the dispensing of motor
vehicle fuels and accessories and may include an accessory convenienc.e
store.
(15) "Gross Floor Area" means the aggregate of all floor areas of a building or
structure above or below established grade, which floor areas are
measured between the exterior faces of the exterior walls of the building at
each floor level but excluding any porch, veranda, cellar, mechanical room
or penthouse, or areas dedicated to parking within the building. For the
purposes of this definition, the walls of an inner court shall be deemed to
be exterior walls.
(16) "Gross Leasable Floor Area" means the total gross floor area designed for
tenant occupancy and exclusive use, including basements, mezzanines
and upper floors if any; expressed in square metres and measured from
the centre of joint partitions and from outside wall faces.
(17) "Ground Floor" means the floor of a building approximately at or first above
grade.
(18) "Medical Office" means premises designed and used for the diagnosis,
examination, and medical, surgical or physiotherapeutic treatment of
human patients, and which may include pharmacies and dispensaries
which are limited to a maximum of 50 square metres in gross leasable
floor area, waiting rooms, treatment rooms and blood testing clinics, but
shall not include overnight accommodation for in-patient care.
90
91
By-law No. 7437/15 PageS
(29)
(30)
"Vehicle Repair Shop" means a premises used to conduct diagnostic
services, repairs, detail and cleaning services or equipping of vehicles or
in which the replacement of parts and service~ to vehicles are completed
while the customer waits.
"Veterinarian Clinic" means a building or part of a building providing the
services of a veterinarian, and facilities for the medical treatment,
~xamination, surgery, diagnosis, grooming, general health care, and
observation of domestic animals and birds.
5. Provisions
(1) Uses Permitted ("MU-26" Zone)
No person shall within the lands zoned "MU-26" on Schedule I attached
hereto, use any lot or erect, alter or use any building or structure for any
purpose except the following:
(a) Bake Shop
(b) Commercial Fitness/Recreational Centre
(c) Commercial School
(d) Convenience Store
(e) Day Care Centre·
(f) Drive-Through Facility
(g) Dry Cleaner's Distributing Station
(h) Financial Institution
(i) Medical Office
G) Office
(k) Personal Service Establishment
(I) Restaurant
(m) Retail Store
(n) Veterinarian Clinic
By-law No. 7437/15 Page 7
(c) Floor Area Limitations:
(i) Maximum gross leasable floor area for 2,600 square metres
all uses:
(ii) Maximum gross leasable floor area for 1 ,000 square metres
all medical offices:
(iii) Maximum gross leasable floor area for 1,000 square metres
Restaurants:
(d) Parking Requirements:
(i) For all permitted uses, parking shall be provided and
maintained on lands zoned "MU-26" on Schedule I attached
hereto, at a minimum rate of 4.5 spaces per 100 square
metres or part thereof of gross leasable floor area;
(ii) Despite section 5.(3)(d)(i) of this By-law, no additional
parking shall be required for the first 550 square metres of
gross leasable floor area provided on a functional second
storey;
(iii) Outdoor patios must not encroach on or eliminate any
required parking or loading space, driveway or aisle;
(iv) Despite section 5.(3)(d)(i) of this By-law, no additional
parking is required for an outdoor patio;
(v) Despite sections 5.21.2g) and 5.21.2k) of By-law 3036, as
amended, all entrances and exits to parking areas and all
parking areas shall b~ surfaced with brick, asphalt or
concrete, or any combination thereof;
(vi) Sections 5.21.2a) and 5.21.2b) of By-law 3036, as amended,
shall not apply.
(e) Drive-Through Facility Requirements:
(i) A maximum of one drive-through facility shall be permitted;
(ii) A stacking lane, order and menu boards, and pick-up
windows associated with a drive-through facility use shall not
be located within 15 metres of a Residential Zone;
(iii) Drive-through stacking lanes shall not be located between a
building(s) and Kingston Road;
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By-law No. 7437/15 Page 9
(b) Removal of the "(H)" Holding Symbol
The "(H)" Holding Symbol shall not be removed from the "MU-26"
zone until completion of the following:
(i) The Owner has entered into a Site Plan/Development
Agreement with the City and the Region of Durham;
(ii) The Owner has satisfied all technical and engineering
requirements for the piping of the Amberlea Creek tributary to
the satisfaction of the City and the Toronto and Region
Conservation Authority;
(iii) The Owner has made a financial payment as compensation
for the piping of the Amberlea Creek tributary to the
satisfaction of the Toronto and Region Conservation
Authority;
Amended by OMB
Decision/Order
No. PL 150782
August 5, 2016
(iv) The Owner has satisfied the City with respect to cost
recovery for the Northeast Quadrant Study, and for the Delta
Boulevard storm sewer over sizing if req~ired.
93
6. By-Jaw 3036
By-law 3036, as amended, is hereby further amended only to the extent
necessary to give effect to the provisions of this By-law as it applies to the area
set out in Schedules I and II attached hereto. Definitions and subject matter not
specifically dealt with in this By-law shall be governed by the relevant provisions
of By-law 3036, as amended.
7. Effective Date
This By-law shall come into force on the day it is passed pursuant to an Order of
the Ontario Municipal Board.
Note: Final Written Decision of the Ontario Municipal Board delivered by H. Jackson
· was issued on August 5, 2016.
The Corporation of the City of Pickering
By-law No. 7523/16
Being a By-law to amend Schedule A of By-law 7362/14
appointing Inspectors
Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O.
1992, chapter 23, the Council of The Corporation of the City of Pickering is responsible for the
enforcement of the Act within the City of Pickering;
Whereas, pursuant to By-law 7362/14, Council appointed a Chief Building Official and such
.Inspectors as are necessary for the enforcement of the Act within the City of Pickering;
Whereas, as a result of recent staff changes, the By-law to appoint these individuals must be
amended to reflect the deletion of two Inspectors, and appointment of a new Inspector;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:
Schedule A of By-law 7362/14, as amended, is hereby deleted and replaced with Schedule A
attached hereto.
By-law passed this 21st day of November 2016.
David Ryan, Mayor
Debbie Shields, City Clerk
96
Schedule A
Appointments
Item Column Column
1. Chief Building Official Kyle Bentley
2. Deputy Chief Building Official/Inspector Carl Kolbe
3. Deputy Chief Building Official/Inspector Brenda Yarush
4. Inspector Albert Alvero
c-
5. Inspector Steven Amaral
6. Inspector Jeremy Bender
7. Inspector Adam Fowler
8. Inspector Rachelle Gravel .
9. Inspector Brian Holmes
10. Inspector Andras Szonyi
11. Inspector Robert Watson
12. Inspector Andy Westcott
13. Inspector Vacant
97