HomeMy WebLinkAboutENG 24-16 Cdp 061 Report to
PiCKERING Council
Report Number: ENG 24-16
Date: November 21, 2016
From: Richard Holborn
Director, Engineering Services
Subject: Tender for the Pine Creek Outfall Channel Restoration
- Tender No. T-17-2016
- File: A-1440
Recommendation:
1. That Tender No. T-17-2016 for the Pine Creek Outfall Channel Restoration as
submitted by R&M Construction in the total tendered amount of$840,731.88 (HST
included) be accepted;
2. That Aquafor Beech Limited be retained as a consultant in the amount of
$85,920.00 (HST extra) to undertake the contract administration and construction
supervision of Tender No. T-17-2016 Pine Creek Outfall Channel Restoration;
3. That the total gross project cost of$1,162,130.00 (HST included), including the
tendered amount, contract administration, construction supervision, and other
associated costs, and the total net project cost of$1,046,534.00 (net of HST
rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net
project cost of$1,046,534.00 as follows:
a) The sum $504,000.00 to be funded from the York Region Southeast Collector
(SEC) Enhancement Fund;
b) The sum of $40,000.00 to be funded from the Investing in Ontario Provincial
Grant;
c) The sum of$407,053.00 to be funded by a transfer from the Development
Charges (DC) - City's Share Reserve;
d) The sum of $95,481.00 to be funded by a transfer from the Development
Charges-Stormwater Management (SWM) Reserve Fund; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
ENG 24-16 November 21, 2016
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016 Page 2
Executive Summary: The 2015 Capital Budget included funds to complete the
Pine Creek Outfall Channel Restoration construction project. Tender No. T-17-2016 was
issued on Thursday October 6, 2016 with a tender closing date of Wednesday, October
26, 2016. The low bid of $840,731.88 (HST included) submitted by R&M Construction is
recommended for approval. The total gross project cost is estimated at $1,162,130.00
(HST included) with an estimated total net project cost of$1,046,534.00 (net of HST
rebate).
In 2015, Council Resolution #65/15 approved Proposal No. RFP-3-2015 submitted by
Aquafor Beech Limited to undertake the detailed design and approvals for the Pine
Creek Outfall Channel Restoration. Staff recommends continuing with Aquafor Beech
Limited to undertake the contract administration, construction supervision and
certification of works associated with Tender No. T-17-2016 Pine Creek Outfall Channel
Restoration construction project as set out in fee proposal dated July 26, 2016 in the
amount of$85,920.00 (HST extra).
Financial Implications:
1. Tender Amount
Tender No. T-17-2016 $744,010.51
• HST (13%) 96,721.37
Total $840,731.88
2. Estimated Project Costing Summary
Tender No. T-17-2016 $744,011.00
Associated Costs
Materials Testing 10,000.00
Contingency (25% ) 188,503.00
Project Consultant Fees (Contract Administration) 85,920.00
Total Costs $1,028,434.00
HST (13%) 133,696.00
Total Gross Project Costs $1,162,130.00
HST Rebate (11.24%) (115,596.00)
Total Net Project Costs $1,046,534.00
CORP0227-07/01 revised
ENG 24-16 November 21, 2016
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016 Page 3
3. Approved Source of Funds
Development Projects and Stormwater Management Capital Budget
Description Account Source of Budget Required
Code Funds
Pine Creek Outfall 5410.1401 York Region $404,000.00 $404,000.00
Channel — Design 5410.1501 SEC Fund
& Reconstruction
Additional Funds 0.00 100,000.00
Available
Kitley Culvert 5410.1502 Provincial Grant, 40,000.00 40,000.00
Channel Investing-in-
Improvements Ontario
Pine Creek SWM 5321.1405 DC City's Share 490,996.00 407,053.00
Facility - Design & 5321.1501 Reserve
Construction
Pine Creek SWM 5321.1405 DC SWM 117,482.00 95,481.00
Facility - Design & 5321.1501 Reserve Fund
Construction
Total $1,052,478.00 $1,046,534.00
Net project costs (over) under approved funds $105,944.00
The above funding is a consolidation of the funding sources from 2014 and 2015
approved capital projects related to the design and construction of the three projects
noted below.
In the 2014 Capital Budget, two projects were approved for the engineering design
component; Pine Creek Outfall and Channel - Engineering Design (5410.1401) and
Pine Creek Stormwater Management Facility - Design (5321.1405). These two 2014
projects have since been consolidated under one account 5410.1401. The unspent
funds of approximately $114,000.00 from the 2014 engineering design component are
being re-directed to the construction component; as approved in report ENG 12-15
dated July 6, 2015.
The 2015 Capital Budget for the Development Projects (DC Funded) and Stormwater
Management cost centres included three projects; Pine Creek Stormwater Management
Facility (5321.1501), Pine Creek Outfall and Channel Reconstruction (5410.1501), and
Kitley Avenue Culvert - Inlet Channel Improvements (5410.1502).
CORP0227-07/01 revised
ENG 24-16 November 21, 2016
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016 Page 4
Note that with regard to the contribution from York Region (SEC) Enhancement Fund, in
addition to the approved budget of$500,000.00, there is an option within the
Community Enhancement Agreement, Section 2.02 (b), to increase the project's funding
by 20%, which is $100,000.00 for this project, as long as there is sufficient funds
available that can be transferred from other SEC enhancement projects that have been
implemented under budget. A review of the completed SEC enhancement project costs
has confirmed that there is sufficient savings from projects to cover the $100,000.00
required. As 2017 is the final year of funding for SEC enhancement projects, the funding
from SEC has been maximized first, prior to resorting to other approved sources of
funds. An email confirmation from York Region has been received, stating that they are
supportive of the increase in the project's funding by 20%, which corresponds to
$100,000.00, as shown in the above chart.
Funds from the York Region SEC Enhancement Fund will be applied first, and then
followed by the provincial grant. After the previous two sources of funds are applied, the
balance of the costs will be funded from the Development Charges (DC) City's Share
Reserve and DC SWM Reserve Fund to be shared at a funding ratio of 81% and 19%
respectively.
For ease of tracking, expenses and approved funds will be consolidated under the main
account 5410.1501.6181 Pine Creek Outfall and Channel Reconstruction project for the
construction component.
Discussion:
Council endorsed the Frenchman's Bay Stormwater Management Master Plan.
The Pine Creek Stormwater Management Facility and Outfall Channel Restoration were
both identified as projects in the Frenchman's Bay Stormwater Management Master
Plan (Master Plan). The Mountcastle Crescent tributary of Pine Creek, located within
Forestbrook Park, is not a natural watercourse but a 200 m outfall channel that
connects the subdivision's storm sewer outfall to Pine Creek (refer to the Location Map
in Attachment #1). The Master Plan noted that restoration of this channel was required
as the uncontrolled flows from the storm sewer outfall have caused severe erosion such
that the outfall channel has downcut approximately two metres below the apron of the
headwall putting it at risk of collapse. In addition, the severe and extensive erosion has
undermined the channel banks, making them unstable resulting in a large number of
fallen trees. The Master Plan had also identified that a stormwater management facility
was suitable for this location to help attenuate the flows prior to release into the outfall
channel.
The Pine Creek Stormwater Management Facility and Outfall Channel Restoration was
completed as a Schedule B project with the documentation requirements for the
Municipal Class EA projects and with the filing of the Project File Report on August 16,
2016. The report included evaluation of several stormwater management alternatives
CORP0227-07/01 revised
ENG 24-16 November 21, 2016
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016 Page 5
following the Master Plan recommendations. Consistent with the Master Plan
recommendation, the restoration of the outfall channel was determined as the most cost
effective and at least disruptive solution, and was selected as the preferred alternative
in addressing the water quality and erosion issues.
Tender No. T-17-2016 was issued on Thursday, October 6, 2016 and closed on
Wednesday, October 26, 2016 with four bidders responding. The low bid submitted by
R&M Construction is recommended for approval. The total gross project cost is
estimated at $1,162,130.00 (HST included), with an estimated total net project cost of
$1,046,534.00 (net of HST rebate).
References for R&M Construction have been checked and are deemed acceptable by
the Manager, Capital Projects & Infrastructure. The Health & Safety Policy, a current
WSIB Workplace Injury Summary Report, the Certificate of Clearance issued by the
Workplace Safety & Insurance Board, and the Ministry of Labour, Health and Safety
Awareness Training Certificates as submitted by R&M Construction have been
reviewed by the Coordinator, Human Resources, and deemed acceptable. The
Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit,
and is deemed acceptable. In conjunction with staff's review of the contractor's previous
work experience and the bonding available on this project, the tender is deemed
acceptable.
Aquafor Beech Limited were hired by the City in 2015 to undertake the detailed design
and approvals for this project. This consulting firm should also be retained for contract
administration and construction supervision, which includes inspection of the installation
of the works and certification that the works are carried out in accordance with the
approved drawings and specifications of Tender No. T-17-2016.
In accordance with Purchasing Policy 10.03 (c) where the project or annual cost of a
consulting or professional service assignment is expected to be more than $50,000.00
and the initiating Director intends to acquire the services without obtaining written
proposals, the Director shall submit a Report to Council to obtain approval to engage
the services of a particular consultant. Staff recommends acceptance of the fee
proposal dated July 26, 2016 submitted by Aquafor Beech Limited for contract
administration and construction supervision in the amount of$85,920.00 (HST extra).
Upon careful examination of all tenders and relevant documents received, the
Engineering Services Department recommends acceptance of the low bid submitted by
R&M Construction for Tender No. T-17-2016 in the amount of $840,731.88 (HST
included), and that the total net project cost of$1,046,534.00 be approved.
CORP0227-07/01 revised
ENG 24-16 November 21, 2016
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016 Page 6
Attachments:
1. Supply & Services Memorandum dated October 26, 2016
2. Record of Tenders Opened and Checked
3. Aquafor Beech Limited Fee Proposal Letter dated July 26, 2016
4. Location Map — Project Area
5. Council Resolution #65/15
CORP0227-07/01 revised
4_
ENG 24-16 November 21, 2016
Subject: Tender for Pine Creek Outfall Channel Restoration
Tender No. T-17-2016 Page 6
Prepared By: Approved/Endorsed By:
it /0 fr(046
Irina Marouchko, P.Eng. Ri and Hol orn, P.Eng.
Water Resources Engineer erector, Engineering Services
(e/f/(#60 ,0,46\ki(//C
Marilee Gadzovski, M.Sc. (Eng.), P.Eng. Stan Karwowski, MBA, CPA, CMA
Division Head, Water Resources & Director, Finance &Treasurer
Development Services
•
Caryn Kong, CPA, CGA -
Senior Financial Analyst
Capital and Debt Management•
IM:Ir
Recommended for the consideration
of Pickering Cit ouncil
zoib
Tony Prevedel, P.Eng.
Chief Administrative Officer
•
•
•
•
CORP0227-07/01 revised
•
ATTACH MENT#, I TO REPORT# 67 `7 rit(
._.�...of..iL_
e4
PICKERING Memo
To: Richard Holborn October 26, 2016
Director, Engineering & Public Works
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Division Head, Water Resources & Development Services
Water Resources Engineer
Supervisor, Supply & Services
Subject: Tender No. T-17-2016
Tender for Pine Creek Outfall Channel Restoration
Closing: Wednesday, October 25, 2016—2:00 p.m.
File: F-5400-001 •
Tender No. T-17-2016 was advertised on the City's website on October 6, 2016. Four
companies have submitted a bid for this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices
and extensions unit prices shall govern and extensions will be corrected accordingly, which has
been completed below.
The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the
applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w).
Three (3) bids have been retained for review at this time and are attached.
Summary
Harmonized Sales Tax Included
Bidder _
y,. , i '� ��otal Tendered;Amount:=Afterr.Calculation Check:'=
560789 Ontario Ltd. o/a R&M
Construction $840,731.88 $840,731.88
•
Dynex Construction Inc. $968,795.05 $968,804.09
CSL Group Ltd. $1,762,610.73 $1,748,683.48
Todd Brothers Contracting Ltd. $1,920,823.93 $1,922,681.65
•
ATTACHMENT#_.L._TO REPORT# W)
a_of__ —
Pursuant to Information to Bidders Item 26 and Tendering Specifications Item 19 and 20, the
following documentation will be requested of 560789 Ontario Ltd. ata R&M Construction for
your review during the evaluation stage of this tender call. Please advise if Supply & Services
is to proceed with collecting the following documentation:
(a) A copy of the currently dated and signed Health and Safety Policy to be used on this
project;
(b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(c) The City's certificate of insurance or approved alternative form completed by the
Bidder's agent, broker or insurer;
(d) A Waste Management Plan;
(e) Accessibility Regulations for Contracted Services form;
(f) A completed Reference Form; and
(g) A completed Sub-contractors List, listing all sub-contractors who may be carrying out
any part of this Contract.
A budget of$1,000,000.00 was provided to Supply & Services for this procurement.
In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out
below excludes HST.
As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or
tender meeting specifications and offering best value to the City is acceptable or where the
highest scoring proposal is recommended and the estimated total purchase price is:
(c) Over$250,000, the Manager may approve the award, subject to the approval of the
Director, Treasurer, CAO and Council.
Please include the following items in your Report:
1. if Items (a) and (b) noted above are acceptable to the Co-ordinator, Health & Safety or
designate;
2. if the Certificate of Insurance is acceptable to the Manager, Budgets & Internal Audit;
3. if the list of subcontractors is acceptable;
4. if the Waste Management Plan is acceptable;
5. without past work experience, if the Reference information is acceptable;
6. the appropriate account number(s) to which this work is to be charged;
7. the budget amount(s) assigned thereto;
8. Treasurer's confirmation of funding;
9. related departmental approvals; and
10. related comments specific to the project.
After receiving Council's approval, an approved "on-line" requisition will be required to proceed.
Tender No. T-17-2016
Pine Creek Outfall Channel Restoration Page 2
ATTACHMENT# ! TO REPORT# 1 a9-
Enquiries can be directed to the City's website for the unofficial bid results as read out at the
public tender opening or to Supply &Services. Bidders will be advised of the outcome in due
course.
If you,require further information, feel free to contact me or a member of Supply & Services.
VAF/sb
Attachments (4)
•
Tender No. T-17-2016
Pine Creek Outfall Channel Restoration Page 3
•
City of Pickering
Record of Tenders Opened and Checked
Tender Description: Pine Creek Outfall Channel Restoration
Tender No.: T-17-2016
Date: Wednesday, October 25,2016
Time:. Approx.2:15 pm Local Time
•
Bid Agreement
Bidder Name Deposit to Addendum#1 Total Tendered Amount Bidder Sign In Comments
Bond Acknowledged_
k -
CSC_Group (0d1 /., --. $ %r -76 d , 6 /O , 73 D
Dynex Construction jp�,o ✓ $ 9 , 7%� C ' 9
3
R&M Construction i (it)% v//' ,/ "7 $ 8 , 73/, 0 i Z
Todd Brothers f' o 7Q V $ J� 7 a 4I 8,713-73
Contracting l
o
it
Other
City Staff Pr=:ent d�4, 0
c..../1 zetitIW / --I
l
J
The information is strictly t tact y preliminary, pending review and verification of conformance to terms,conditions and specifications.
1
c
ATTACHMENT# 3 TO PORT# 6•. 4 I,O
of
Aquafor Beech fl
Umited
°'>w;_ a �9✓ July 26`h, 2016
Attn: Ms. Irina Marouchko,P.Eng
City of Pickering
Engineering and Public Works Department
One The Esplanade, Pickering, Ontario, Canada. L 1 V 6K7
Tel: 905.420.4660 x 2072 Email: imarouchko@pickering.ca
Re: Proposed Workplan for Contract Administration and Construction Supervision of
Pine Creek Outfall Channel Restoration
Dear Irina,
Aquafor is pleased to provide services for Contract Administration and Construction
Supervision of the Pine Creek Outfall Channel Restoration, with the understanding that we will
be working collectively with the City Construction staff to ensure successful implementation of
the project.
Moreover, having an onsite administrator and supervisor(engineer) enables construction issues
to be addressed quickly and appropriately, as well as ensure that important details are
implemented as per the Environmental Assessment and Detailed Design.
Provided below is a summary of the specific tasks recommended in order successfully
implement the project, meeting design guidelines as well as regulatory agency criteria. Brief
summaries of senior staff, as well as the proposed budget and schedule are also included.
Task 1 —Tender Support& Bid Analysis
Aquafor will coordinate an onsite meeting for contractors, recommended as part of the tender/
bid process. Thereafter, Aquafor will provide responses to questions from contractors during
the tendering process, and will provide a detailed bid analysis, comparing unit costing of the
bid forms, and checking of references should it be required. Aquafor will provide a written
letter of recommendation for award of the contract, as well as information or input with regards
to Council report/presentation.
Task 2 - Construction Supervision (8 Weeks Full Time & 8 Weeks Part Time)
When performing supervision of channel construction, it is imperative to have a supervisor
who is well versed in best management techniques and methodologies specific to stream and
valley restoration.
Aquafor proposes to use Senior Engineer Mr. Carlos Reyes, P.Eng who was the project
engineer primarily responsible for design drawings and details. In this regard, Carlos has an in-
depth knowledge of all design elements such as grading, property restrictions, access and
egress, tree preservation&restoration, as well as slope stabilization areas. Carlos is a Qualified
Head Office: Branch Office: Page 1 of 4
2600 Skymark Ave, Building 6,Suite 202,L4W 5B2 920 Princess Street, Kingston, Ontario, K7L 1H1
Tel 905-6290099 Fax 905-629-0089 Tel 613-542-1312 • Fax 613-542-6292
www.aquaforbeech.com
ATTACH MENT#_TO REPORT#_ __ 1 Le
.� _�.of t
Aquafor Beech (---)
L mited
„.„,.. .,
July 26th,2016
Erosion and Sediment Control Inspection with CISEC certification, and a practicing member of
Professional Engineers Ontario.
As per previous discussions, Aquafor has proposed a plan where full time supervision services
will be provided for approximately half the construction time (ie. 8 — 10 hours per day), and
part time supervision for the other half(ie. 4—5 hours per day for eight weeks). Budgeting has
been based on a 16 week construction period, which can be achieved by an experienced
contractor.
Specific supervision tasks will include:
• Daily on-site inspection of all works by a Professional Engineer familiar with the
detailed design and best management practices for channel restoration and erosion &
sediment control;
• Documentation of construction proceedings in a daily construction log of contractor's
progress, personnel and equipment on-site, material shipments, relevant discussions
with the contractor, relevant construction proceedings, climatic conditions, and flow
conditions;
• Preparation of a photographic record both digitally and in hard copy of construction
proceedings including detailed pre-construction log and chronologic progress pictures;
• Commissioning and testing of all project components to confirm function in accordance
with design requirements, including retaining walls, slope stabilization, excavation, and
• infrastructure repair.
• Chairing of weekly progress meetings.
• Review tree removals, tree protection, and restoration implementation. .
• Progress payment responsibilities consistent with City procedures (ie. Aquafor typically
completes Monthly Progress Payment certificates, then confirmed by contractor).
• Substantial completion and final completion letters, and overview of deficiencies to be
addressed prior to release of payment.
Task 3—Contract Administration (Estimated 16 Weeks Construction)
Aquafor's administration team will work in constant communication with City Manager(Ms.
Irina Marouchko), as well as the contractor on a daily basis.
Tasks undertaken as part of the administration roll will include:
Head Office: Branch Office: Page 2 of 4
2600 Skymark Ave, Building 6,Suite 202, L4W 5B2 920 Princess Street, Kingston, Ontario, K7L 1H1
Tel.905-6290099 Fax.905-629-0089 Tel 613-542-1312 • Fax:613-542-6292
www.aquaforbeech.com
•
ATTACHMENT# TO RE PORT#
6.1e7 -140
Hof
Aquafor Beech
Limited
July 26th,2016
• Respond to inquiries and request for information from landowners, adjacent
landowners, and members of the public;
• Preparation of daily diaries, with particular reference to tasks completed and payment
items.
• Recommend on the validity of charges for addition or deletions and recommend on the
issue of change orders;
• Schedule, co-ordinate and attend regular(weekly) progress meetings, including pre-
construction meeting,prepare and distribute meeting minutes within 3 days of the
meeting;
• Preparation of progress payment certificates; •
• Recording material quantities and they arrive to and leave from the site;
• Investigate, report and provide recommendations to the City on unusual circumstances
that may arise during construction; and,
• Coordinate all aspects of the construction works with City staff, other related agencies.
Affected utility companies, area businesses, residents and other regulatory agencies as
required.
Task 4—As-Built Survey (Completed Summer,2017)
Following substantial completion, Aquafor will complete an as-built survey of the channel
works (plan, profile, and cross sections) to verify implementation of design within reasonable
tolerances. As-constructed drawings, together with a report summarizing pre- and post-
construction conditions will be provided. The report will comment on significant deficiencies
found with recommendations for correction or adaptive management as required.
Upset Costing
Cost estimates have been prepared for each of the proposed tasks.
It was assumed that the construction will be completed no later than May 30th, 2017., over a 20
week construction timeframe in which Aquafor recommends partial full time supervision, and
part time supervision for the remainder of the construction.
Should construction extend beyond a 16 week timeframe, additional services for administration
and supervision will be provided upon the approval of the City. Additional full time
supervision would be billed at a rate of$4,050 per week, and part time supervision $2,700 per
week.
Head Office: Branch Office: Page 3 of 4
2600 Skymark Ave, Building 6,Suite 202,L4W 5B2 920 Princess Street, Kingston, Ontario, K7L 1H1
Tel 905-6290099 Fax 905-629-0089 Tel:613-542-1312 • Fax 613-542-6292
www.aquaforbeech.com
ATTACHMENT# TO SPORT#E f)
of
Aquafor Beech
Limited ', a
July 26th, 2016
Moreover, the amount below represents an upset limit beyond which no additional charges may
be levied against the project without written approval from the City of Pickering. Each invoice
provided will summarize time and disbursements for the billing provided and will be
accompanied by a Progress Payment Chart which relates to the accompanying table.
Table 1. Cost Estimates for Construction Administration&Su'ervision of Pine Creek Restoration.
No Task Cost($)
Task 1-Contractor Responses and Bid Analysis !
i ndums, e --- tio.
1 Responding to Bid Questions,Addendums,Recommendations $4,000
Task 2--Construction Supervision
Full Time Supervision by Inspector(P.Eng).Assume 40 hours per week,8
2a $32,400
weeks
2b Part Time Supervision by Inspector(P.Eng).Assume 25 hours per week,8 $21,600
weeks .
Weekly Meetings Attended by Project Manager. Assume 18 onsite
2c meetings, including construction kickoff and final sign off of substantial $11,900
completion
Task 3-Contract Administration -.
3a. Daily Administration services throughout 16 weeks construction $11,520
Task 4-As-Built Survey
Complete As-Built Survey with Drawings and Analysis $4,500
Subtotal $85,920
•
Should you require any additional information or clarification,please do not hesitate to contact
the undersigned at 905.629.0099 ext. 290.
Sincerely,
AQUAFOR BEECH LIMITED
.f r
v
Rob Amos,MASc. P.Eng.
Project Manager, Aquafor Beech Ltd.
T: 905.629.0099 x 284.
E: Amos.R @aquaforbeech.com
Head Office: Branch Office: Page 4 of 4
2600 Skymark Ave, Building 6,Suite 202, L4W 5B2 920 Princess Street, Kingston,Ontario, K7L 1H1
Tel 905-6290099 Fax 905-629-0089 Tel 613-542-1312 • Fax 613-542-6292
www.aquaforbeech.com
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Department Report Eng 24-16 °
SCALE: a Pine Creek Outfall Channel Restoration Project P 1 C K E R 1 N G ,
N.T.S. November 10/2016
Legislative Services ilffiliAtTiMENT# c ,TO REPORT#_Je7 211--4P
Clerk's Office
Directive Memorandum
July 16, 2015
To: Richard Holborn
Director, Engineering & Public Works
From: Debbie Shields
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council
held on July 13, 2015
Director, Engineering & Public Works, Report ENG 12-15
Consultant Selection for the Engineering Design of the Pine Creek
Stormwater Management Facility and Outfall Channel Restoration
Council Decision Resolution #65/15
1. That Report ENG 12-15 of the Director, Engineering & Public Works regarding
the Consultant Selection for the Engineering Design of the Pine Creek
Stormwater Management Facility and Outfall Channel Restoration be received;
2. That the proposal No. RFP-3-2015 submitted by Aquafor Beech Ltd, to undertake
the Engineering Design for the Pine Creek Stormwater Management Facility and
Outfall Channel Restoration in the amount of$70,648.00 (HST included) be
accepted;
3. That the total gross project cost of$106,247.00 (HST included), including the
RFP amount, TRCA fees and associated costs, and the total net project cost of
$95,679.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance &Treasurer to finance the
total net project cost of$95,679.00 as follows:
a) The sum of$63,786.00 to be funded from Other Revenue York Region-
SEC Enhancements;
b) The sum of$25,833.00 to be funded from the Development Charges-
City's Share Reserve;
c) The sum of$6,060.00 to be funded from the Development Charges (DC)-
Stormwater Management Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Please take any action deemed necessary.
Debbie Shields
fir
Copy: Chief Administrative Officer