HomeMy WebLinkAboutSeptember 12, 2016 64 Executive Committee
P 1 C K E R 1 N G Meeting Minutes
September 12, 2016
2:00 pm- Council Chambers
Chair: Councillor Pickles
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
I. Cumming
R. Johnson
B. McLean — arrived at 3:20 pm following a Police Services Board meeting
D. Pickles
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni • - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
J. Hagg - Fire Chief
R. Holborn - Director, Engineering & Public Works
C. Rose - (Acting) Director, City Development
S. Karwowski - Director, Finance & Treasurer
D. Selsky - Manager, Capital Projects & Infrastructure
D. Quaife - Manager, Information Technology
D. Shields - City Clerk
L. Harker - Deputy Clerk
N. Emery -Traffic Coordinator •
L. Roberts - Committee Coordinator
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
1. Jennifer O'Connell
MP Pickering-Uxbridge
Jennifer O'Connell, MP Pickering-Uxbridge appeared before the Committee to provide
highlights of the work being done in the House of Commons. She noted work on Bill C2
which is helping to reduce taxes for middle class as well as the Canada Child Benefit.
Ms. O'Connell stated that infrastructure is a major theme, with a focus on transit and
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Chair: Councillor Pickles
clean water. She outlined the Federal grants available through the Minister of Heritage
for Canada's 150th Birthday, noting the deadline to submit for funds over$50,000 is
September 30th, but that grants under$15,000 are ongoing. She also stated that rural
internet is a real issue, noting the importance of access to broadband being a major
priority. In closing, Ms. O'Connell encouraged Members to send in questions and
comments.
A question and answer period ensued with Members asking questions on carbon
pricing and seeking clarification regarding qualification requirements for the Canada 150
grants. Discussion also ensued regarding Federally funded opportunities for affordable
housing in Brougham. Members also questioned rail safety and how this was being
addressed, as well as the possibility of investing in high speed passenger rail lines.
(III) Matters for Consideration
1. Director, Corporate Services & City Solicitor, Report IT 01-16
Information Technology Strategic Plan, Broadband and Intelligent
Community Initiatives
Dale Quaife, Manager, Information Technology, appeared before the Committee to
provide an outline of Report IT 01-16, explaining the importance of broadband service
and how the use of technology is necessary to operate more efficiently. He outlined the
importance of technology with respect to economic development in order to attract jobs.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Brenner
1. That this Report and the Technology Review and Roadmap (Attachment 1)
prepared by Prior & Prior Associates Ltd., and dated January 11, 2016 be
received;
2. That the Technology Review and Roadmap be endorsed, provided that funding
requirements, if any, be subject to the budget approval process;
3. That Council recognize the importance of fast, reliable and affordable high-speed
internet access for all residents and businesses within the City of Pickering;
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P 1 C KE R 1 N G Meeting Minutes
September 12, 2016
2:00 pm- Council Chambers
Chair: Councillor Pickles
4. That Council endorse the "Dig Once" Standard, providing for the inclusion of
conduit to accommodate fiber optic (internet) cable in the standard design
specification for all future City road construction projects;
5. That Council direct appropriate City staff to communicate and collaborate with
their counterparts at the Region of Durham and at the other lower tier Durham
municipalities, to encourage the other municipalities within Durham Region to
adopt policies similar to the City's Dig Once Standard, so that the infrastructure
necessary to accommodate a Region-wide broadband system can be built over
time;
6. That staff within the City's Information Technology Section be directed to
continue their efforts to have the City recognized as an Intelligent Community by
the Intelligent Community Forum;
7. That copies of this Report be forwarded to The Regional Municipality of Durham
and area municipalities;
8. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this Report.
Carried
2. Director, Corporate Services & City Solicitor, Report CLK 04-16
City Policy ADM 160, Customer Service Policy
-Bill 8, Public Sector and MPP Accountability and Transparency Act, 2014
A brief discussion ensued with staff responding to clarification sought.
Recommendation
Moved by Councillor Brenner
Seconded by Councillor Cumming
That Council approve revised City Policy ADM 160, Customer Service Policy
(Attachment 1).
Carried
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Executive Committee:
PICKERiNG Meeting Minutes
September 12, 2016
2:00 pm- Council Chambers
Chair: Councillor Pickles
3. Director, Corporate Services & City Solicitor, Report CLK 05-16
2017 Committee and Council Meeting Schedule
Recommendation.
Moved by Councillor Johnson
Seconded by Councillor Ashe
1. That the 2017 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report, be approved; and .
2. That the draft by-law to amend Procedural By-law 7212/12, providing for revised
meeting dates,as noted in Attachment 2, be approved.
Carried as amended -
Later in the meeting
[Refer to following motion]
Moved by,Councillor Johnson
Seconded by Councillor Ashe
. That the meeting schedule be amended to change the May meeting dates to May 8 for . -
Executive and Planning & Development Committees and May 15 for Council.
Carried
The main motion was than Carried as amended.
4. Director, Corporate Services & City Solicitor, Report FIN 16-16
Establishment of the Accelerated Infrastructure Program (AIP) Reserve
Staff responded to clarification sought with respect to year end surplus.
Recommendation
Moved by Councillor:Brenner
Seconded by Councillor Cumming . °
1. That Council approve the establishment of the Accelerated Infrastructure
Program (AIP) Reserve; '
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P 1CKE RI NG Meeting Minutes
September 12, 2016
2:00 pm- Council Chambers
Chair: Councillor Pickles
2. That Council authorize the Division Head, Finance & Treasurer to transfer any
unused funds from the AIP Levy to the AIP Reserve and this transfer be
permitted until the end of the AIP program;
3. That Council authorize the Division Head, Finance & Treasurer to fund any
budget shortfalls related to the AIP capital projects from the AIP Reserve; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
5. Director, Corporate Services & City Solicitor, Report FIN 17-16
Cash Position Report as at June 30, 2016
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Brenner
That Report FIN 17-16 from the Director, Corporate Services & City Solicitor be
received for information.
Carried
Councillor McLean arrived at 3:20 pm.
• 6. Director, Engineering & Public Works, Report ENG 21-16
Proposed Amendments to the Traffic & Parking By-law 6604/05
Various Locations
Discussion ensued with respect to additional correspondence received from a resident
of Brookshire Square outlining a number of additional concerns.
Recommendation
Moved by Councillor Ashe
Seconded by Councillor Johnson
1. That the attached draft by-law be enacted to amend Schedule "2" and Schedule
"8" to By-law 6604/05 to provide for the regulation of stopping and parking on
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Executive Committee
P 1CKER1 N Meeting Minutes
September 12, 2016
2:00 pm- Council Chambers
Chair:. Councillor Pickles
highways or parts of highways under the jurisdiction of the Corporation of the
City of Pickering, specifically to address the proposed on-street parking on
Brookshire Square, Merritton Road and.Chickadee Court, and a proposed yield
condition on Spartan Court.
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried as amended
• . Later in the meeting
[Refer to following motion]
Moved by Councillor Cumming
Seconded by Councillor McLean
That the proposed on-street parking on Brookshire Square be tabled for further
information,and that Brookshire Square be deleted from the attached draft by-law.
Carried
The main motion as amended was then Carried:
(IV) Adjournment
The meeting adjourned at 3:30 pm:
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