Loading...
HomeMy WebLinkAboutSeptember 12, 2016 64 Executive Committee P 1 C K E R 1 N G Meeting Minutes September 12, 2016 2:00 pm- Council Chambers Chair: Councillor Pickles Present: Mayor Ryan Councillors: K. Ashe M. Brenner I. Cumming R. Johnson B. McLean — arrived at 3:20 pm following a Police Services Board meeting D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni • - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works C. Rose - (Acting) Director, City Development S. Karwowski - Director, Finance & Treasurer D. Selsky - Manager, Capital Projects & Infrastructure D. Quaife - Manager, Information Technology D. Shields - City Clerk L. Harker - Deputy Clerk N. Emery -Traffic Coordinator • L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Jennifer O'Connell MP Pickering-Uxbridge Jennifer O'Connell, MP Pickering-Uxbridge appeared before the Committee to provide highlights of the work being done in the House of Commons. She noted work on Bill C2 which is helping to reduce taxes for middle class as well as the Canada Child Benefit. Ms. O'Connell stated that infrastructure is a major theme, with a focus on transit and 1 C4 66 Executive Committee P JCKE RING Meeting Minutes September 12, 2016 2:00 pm- Council Chambers Chair: Councillor Pickles clean water. She outlined the Federal grants available through the Minister of Heritage for Canada's 150th Birthday, noting the deadline to submit for funds over$50,000 is September 30th, but that grants under$15,000 are ongoing. She also stated that rural internet is a real issue, noting the importance of access to broadband being a major priority. In closing, Ms. O'Connell encouraged Members to send in questions and comments. A question and answer period ensued with Members asking questions on carbon pricing and seeking clarification regarding qualification requirements for the Canada 150 grants. Discussion also ensued regarding Federally funded opportunities for affordable housing in Brougham. Members also questioned rail safety and how this was being addressed, as well as the possibility of investing in high speed passenger rail lines. (III) Matters for Consideration 1. Director, Corporate Services & City Solicitor, Report IT 01-16 Information Technology Strategic Plan, Broadband and Intelligent Community Initiatives Dale Quaife, Manager, Information Technology, appeared before the Committee to provide an outline of Report IT 01-16, explaining the importance of broadband service and how the use of technology is necessary to operate more efficiently. He outlined the importance of technology with respect to economic development in order to attract jobs. Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That this Report and the Technology Review and Roadmap (Attachment 1) prepared by Prior & Prior Associates Ltd., and dated January 11, 2016 be received; 2. That the Technology Review and Roadmap be endorsed, provided that funding requirements, if any, be subject to the budget approval process; 3. That Council recognize the importance of fast, reliable and affordable high-speed internet access for all residents and businesses within the City of Pickering; 2 C47 °d Executive Committee P 1 C KE R 1 N G Meeting Minutes September 12, 2016 2:00 pm- Council Chambers Chair: Councillor Pickles 4. That Council endorse the "Dig Once" Standard, providing for the inclusion of conduit to accommodate fiber optic (internet) cable in the standard design specification for all future City road construction projects; 5. That Council direct appropriate City staff to communicate and collaborate with their counterparts at the Region of Durham and at the other lower tier Durham municipalities, to encourage the other municipalities within Durham Region to adopt policies similar to the City's Dig Once Standard, so that the infrastructure necessary to accommodate a Region-wide broadband system can be built over time; 6. That staff within the City's Information Technology Section be directed to continue their efforts to have the City recognized as an Intelligent Community by the Intelligent Community Forum; 7. That copies of this Report be forwarded to The Regional Municipality of Durham and area municipalities; 8. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Report. Carried 2. Director, Corporate Services & City Solicitor, Report CLK 04-16 City Policy ADM 160, Customer Service Policy -Bill 8, Public Sector and MPP Accountability and Transparency Act, 2014 A brief discussion ensued with staff responding to clarification sought. Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming That Council approve revised City Policy ADM 160, Customer Service Policy (Attachment 1). Carried 3 Executive Committee: PICKERiNG Meeting Minutes September 12, 2016 2:00 pm- Council Chambers Chair: Councillor Pickles 3. Director, Corporate Services & City Solicitor, Report CLK 05-16 2017 Committee and Council Meeting Schedule Recommendation. Moved by Councillor Johnson Seconded by Councillor Ashe 1. That the 2017 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved; and . 2. That the draft by-law to amend Procedural By-law 7212/12, providing for revised meeting dates,as noted in Attachment 2, be approved. Carried as amended - Later in the meeting [Refer to following motion] Moved by,Councillor Johnson Seconded by Councillor Ashe . That the meeting schedule be amended to change the May meeting dates to May 8 for . - Executive and Planning & Development Committees and May 15 for Council. Carried The main motion was than Carried as amended. 4. Director, Corporate Services & City Solicitor, Report FIN 16-16 Establishment of the Accelerated Infrastructure Program (AIP) Reserve Staff responded to clarification sought with respect to year end surplus. Recommendation Moved by Councillor:Brenner Seconded by Councillor Cumming . ° 1. That Council approve the establishment of the Accelerated Infrastructure Program (AIP) Reserve; ' 4 Cif, Executive Committee P 1CKE RI NG Meeting Minutes September 12, 2016 2:00 pm- Council Chambers Chair: Councillor Pickles 2. That Council authorize the Division Head, Finance & Treasurer to transfer any unused funds from the AIP Levy to the AIP Reserve and this transfer be permitted until the end of the AIP program; 3. That Council authorize the Division Head, Finance & Treasurer to fund any budget shortfalls related to the AIP capital projects from the AIP Reserve; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Corporate Services & City Solicitor, Report FIN 17-16 Cash Position Report as at June 30, 2016 Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner That Report FIN 17-16 from the Director, Corporate Services & City Solicitor be received for information. Carried Councillor McLean arrived at 3:20 pm. • 6. Director, Engineering & Public Works, Report ENG 21-16 Proposed Amendments to the Traffic & Parking By-law 6604/05 Various Locations Discussion ensued with respect to additional correspondence received from a resident of Brookshire Square outlining a number of additional concerns. Recommendation Moved by Councillor Ashe Seconded by Councillor Johnson 1. That the attached draft by-law be enacted to amend Schedule "2" and Schedule "8" to By-law 6604/05 to provide for the regulation of stopping and parking on 5 Cif Executive Committee P 1CKER1 N Meeting Minutes September 12, 2016 2:00 pm- Council Chambers Chair:. Councillor Pickles highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed on-street parking on Brookshire Square, Merritton Road and.Chickadee Court, and a proposed yield condition on Spartan Court. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried as amended • . Later in the meeting [Refer to following motion] Moved by Councillor Cumming Seconded by Councillor McLean That the proposed on-street parking on Brookshire Square be tabled for further information,and that Brookshire Square be deleted from the attached draft by-law. Carried The main motion as amended was then Carried: (IV) Adjournment The meeting adjourned at 3:30 pm: • • • 6