HomeMy WebLinkAboutJune 27, 2016z
°o Council Meeting Minutes
Monday, June 27, 2016
.7:00 PM Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner,
I. Cumming
R. Johnson
B. McLean
D. Pickles
Also Present:
T. Prevedel Chief Adm in istrative, Officer
M. Carpino - Director, Culture & Recreation
.J. Hagg Fire Chief
R. Holborn --Director, Engineering & Public Works
T. Melymuk - Director; City Development
C. Grant CEO, Pickering Library
C. Rose - Chief Planner
S'. Karwowski Division Head, Finance & Treasurer
D. Shields - City Clerk
T. Higgins Accessibility Coordinator
L. Roberts Committee Coordinator.
(1) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation'.
(II) Disclosure. of Interest
No disclosures of interest were noted.,.
(III) Adoption of Minutes
Resolution #170/16
Moved by Councillor Cumming
Seconded by Councillor Brenner
Council Meeting Minutes, May 16, 2016
Executive Committee Meeting Minutes, June 20, 2016
Planning &Development Committee Meeting Minutes, June 20; 201'6
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Council Meeting Minutes
Monday, June 27, 2016
7:00 PM - Council Chambers
Carried
(IV) Presentation
John Sabean
Pickering Library
Summer Reading Program
John Sabean, Chair, Pickering Library Board, appeared before Council to inform
Members of their National First Place Award for the Summer Reading Program,
sponsored by TD which included a $10,000.00 prize. He noted that this award
recognizes innovative and effective programs across Canada. He stated that last year
1,717 children registered for the TD reading club and noted that the $10,000.00 prize will
be used to make this year's program even better.
Discussion period ensued with members questioning the plans for this summer. Sarah
West appeared before Council to advise that this year's program will have a "wild" theme
which will include a visit from Jungle Cat World, a magician as well as a dance party at
the end of summer. She also noted the connection between the Pickering Library and
Durham Transit with a `Ride to Read' program, which enables children registered for the
TD Summer Reading Club to use their library card as a bus pass during the summer
months.
(V) Delegations
1. Jeannette Whynot
Peter Bashaw
Accessibility Advisory Committee
Peter Bashaw appeared before Council on behalf of the Accessibility Advisory
Committee, providing an overview of the 2015 accomplishments of the Committee. He
stated that the Committee members provided advice with respect to the new Seaton
development in order to achieve an integrated and inclusive community. Members also
provided recommendations on site plans to encourage the inclusion of accessibility
considerations as well as improved safety to ensure access for all residents. He noted
their involvement in City events such as Artfest and Canada Day to help raise
awareness within the community. The Committee also provided input on the new
accessible parking by-law, participating in the public consultation process, as well as the
City's Five -Year Accessibility Plan.
Jeannette Whynot appeared before Council and through the aid of a power point
presentation, outlined the 2016 work plan for the Accessibility Advisory Committee. She
noted plans to build on the 2015 plan, and to continue to recommend changes that go
above and beyond the minimum requirements under the Accessibility for Ontarians with
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Council Meeting Minutes
Monday, June 27, 2016
7:00 PM - Council Chambers
Disabilities Act (AODA). She noted the Committee plans to have an active presence in
the community, will continue to monitor the City's Five -Year Accessibility Plan, and
continue to provide recommendations that will ensure that the Seaton development is an
inclusive community, keeping Pickering in the forefront of accessibility.
Tim Higgins, Accessibility Coordinator for the City of Pickering, appeared before Council,
advising that the Accessibility Advisory Committee had nominated the Durham Children's
Games Partnership for the David C. Onley Award. He announced that at an awards
ceremony recently held at Queen's Park on June 2"d, they were presented with the
David C. Onley Award for Leadership in Accessibility by the Lieutenant Governor of
Ontario.
(VI) Correspondence
1. Corr.28-16
Mary Medeiros
Acting City Clerk
City of Oshawa
50 Centre Street South
Oshawa, ON L1 H 3Z7
Resolution #171/16
Moved by Councillor Cumming
Seconded by Councillor McLean
That Corr. 28-16 received from Mary Medeiros, Acting City Clerk, City of Oshawa,
seeking support of a resolution passed on June 13, 2016 to assign electric vehicle
production to the Oshawa Plant be endorsed.
Carried
2. Corr.29-16
Debbie Shields, City Clerk
City of Pickering
Discussion took place with Members discussing the pros and cons with respect to the
shared option with the Region for a Municipal Ombudsman as opposed to the current
use of a Provincial Ombudsman. Members sought further clarification on the
differences between the two options and the City's position to opt out.
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, 'Council Meeting Minutes
Monday, June 27, 2016
PICKE
7:00,PM Council Chambers
5. Corr.32-16
Tom Melymuk
Director, City Development;
Resolution #1.75/16. -
Moved by Councillor Brenner -
Seconded by Councillor McLean
That Corr. 32-16 received*from Tom.Melymuk, Director;.City Development, seeking
support from Council to appoint the. Director 'Engineering & Public Services, as his
designate as it relates to the -enforcement of the- prov.isions within'the Fill and Topsoil
Disturbance By-law ber endorsed. ;
Carried
6. Corr.33-16
Tim Higgins
Accessibility Coordinator
City of Pickering
Resolution #176/16
Moved. by Councillor"Ashe
Seconded by Councillor Pickles,
That Corr.' 33-16 received.froriilim Higgins, Accessibility Coordinator, submitting the
20.15,Report and 2016 Work 'Plan on, behaIf. ;of the Accessibility Advisory Committee
be received for information."
Carried
7. Corr.34-16 .
Tanya -Ryce, Supervisor, Culture. & Recreation
City of Pickering
Resolution:#177/16 ,'
Moved by Councillor Ashe 4
Seconded by CouncillorPickles,,,
That Corr. 34-16 received from Tanya Ryce, Supervisor, Culture '& Recreation,
submitting the 2015 Report and:2016 Work Plan on.behalf of the Pickering Museum
Village Advisory Committee, be received for information.
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Council Meeting 'Minutes
Monday, June 27, 2016
P.1
7:00 PM` Council Chambers
:Carried
- 11)
_ Committee Reports
a)
Execufiive Committee Reports
1
Director;, Gorporate Services,& City Solicitor, Report FIN 10 16
2015 Year
Council Decision
s
1 That ReportFI;N 10=16 of the Director; Corporate Services &",City Solicitor be
received.;
2:" That the Report to the Executive Committee on the 201'5 audit:as submitted by .
Deloitte `LLP,. (Deloitte)-be received for information;
3 That the 2015 dr`aft'Audited Consolidated" Financial Statements for the. City of
Pickering be approved.;, and
That Deloitte L' LP be -reappointed to provide .external auditing services to: the City
of Picke'ring for a 3 year term.
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Director;:Culture & Recreation, Report CR 08-16 t" ,
Community°Association Lease Agreement _
Claremont::Golden Age .Seniors Club
COunclI Decision A
1-- That the -Mayor and -'City Clerk be authorized to execute the Lease Agreement with
Claremont Golden Age Seniors Club set out in Attachment 1 to this Report, subject
to',',mmor- revisions acceptable to the Director, CuIto re & ;Recreation and" -the'
Director,, Corporate Services & City Solicitor;
2 . That the -appropriate City officials be auth, orized to take,the: necessary actions as
indicated in this report.
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Director, Culture`& Recreation; Report CR 09-16
Architectural & Engineering ,Consulting Services for the `
New- Fire Hall to'.S6rvice Seaton
Requestfor-Proposal"-No..RFP-6-2016
Council Decision
1: .That Proposal No.,RFP-6-2016 submitted by Thomas ;Brown Architects in the
amount &,$3101750.00 (HST included) be accepted,
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7:00 PM - Council Chambers
2. That the total gross project cost of $370,640.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project cost
of $333,773.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance the net
project cost of $333,773.00 as follows:
a) The sum of $8,345.00 as provided for in the 2016 Capital Budget Fire
Services to be funded by a transfer from DC's — City's Share Reserve;
b) The sum of $325,428.00 to be funded by a transfer from Development
Charges — Fire Protection Reserve Fund; and
4. That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
5. Director, Engineering & Public Works, Report ENG 11-16
Municipal Bridge Maximum Gross Vehicle Weight Restrictions
-By-law to Establish a Load Limit for Certain Bridges Under the
Jurisdiction of the City of Pickering
Council Decision
1. That the attached draft By-law limiting the gross vehicle weight of any vehicle of
any class thereof, passing over certain bridges, under the jurisdiction of the
Corporation of the City of Pickering be enacted;
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
6. Director, Engineering & Public Works, Report ENG 12-16
Debenture Financing for the West Shore Neighbourhood
-Flood Remediation, Breezy Drive and Vistula Drive Roads
Reconstruction Project
Council Decision
That the West Shore Neighbourhood Flood Remediation, the West Shore
Neighbourhood- Breezy Drive Road Reconstruction, and the West Shore
Neighbourhood Vistula Drive Road Reconstruction projects be combined as the
'West Shore Neighbourhood - Flood Remediation, Breezy Drive and Vistula
Drive Roads Reconstruction" project for debenture financing for an estimated
total project cost of $815,500.00 be approved;
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Council Meeting Minutes
Monday, June 27, 2016
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2. That, notwithstanding the Council approved Purchasing Policy, The Regional
Municipality of Durham (the "Region") be authorized on behalf of the City of
Pickering (the "City"), to undertake the calling and awarding of the contract which
will include the West Shore Neighbourhood — Flood Remediation, Breezy Drive
and Vistula Drive Roads Reconstruction project;
3. That Council authorize the Division Head, Finance & Treasurer to finance the
estimated project cost of $815,500.00 as follows:
a) the financing source for West Shore Neighbourhood — Flood Remediation
Breezy Drive and Vistula Drive Roads Reconstruction Projects (Account
5320.1617.6250) be changed to 10-year external debt;
b) the sum of $815,000.00, as provided for in the 2011, 2015 and 2016
Capital Budgets and as amended in 3 a) be financed by the issue of
debentures by The Regional Municipality of Durham over a period not to
exceed 10 years;
c) the balance of $500.00 to be funded from property taxes;
d) the annual repayment charges in the amount of approximately $98,000.00
be included in the annual Current Budget for the City of Pickering
commencing 2016, or such subsequent year in which the debentures are
issued, and continuing thereafter until the debenture financing is repaid,
and any financing cost to be paid out of the Current Budget;
e) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary in
order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
7. Director, Engineering & Public Works, Report ENG 13-16
Tender for Third Concession Road Reconstruction and
Centennial Park Parking Lot Refurbishment
-Tender No. T-20-2016
Council Decision
1. That Tender No. T-10-2016 for Third Concession Road Reconstruction and
Centennial Park Parking Lot Refurbishment as submitted by C. Valley Paving
Ltd. in the total tendered amount of $322,427.14 (HST included) be accepted;
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7:00 PM - Council Chambers
2. That the total gross project cost of $398,213.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$358,603.00 (net of HST rebate) be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of $358,603.00 as follows:
a) The sum $287,829.00 as approved in the 2016 Capital Budget for Third
Concession Road Reconstruction to be funded from the Southeast
Collector Enhancement Fund;
b) The sum of $70,774.00 as approved in the 2016 Capital Budget for
Centennial Park Parking Lot Refurbishment to be funded from the Rate
Stabilization Reserve;
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
8. Director, Engineering & Public Works, Report ENG 14-16
Request for Additional Funding for Consulting Services
-Proposal No. RFP-4-2015-Palmer Bridge
Council Decision
That the additional fee proposal as submitted by AECOM Canada in the amount
of $71,682.00 (HST included) for the change in scope of work for the
Palmer Bridge design and specifications be accepted;
2. That the total revised gross project cost of $271,640.00 (HST included) and the
total revised net project cost of $244,620.00 (net of HST rebate) be approved;
3. That the Division Head, Finance & Treasurer be authorized to finance the total
revised net project cost as approved in the 2014 Roads Capital Budget in the
amount of $244,620.00 by an additional transfer of $71,008.00 from the York
Region SEC Funding Agreement; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
9. Director, Engineering & Public Works, Report ENG 15-16
Professional Monitoring Services for Stormwater Management Facilities
Duffin Heights Neighbourhood
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Council Meeting Minutes
Monday, June 27, 2016
7:00 PM - Council Chambers
Council Decision
1. That Council approve the hiring of the Toronto and Region Conservation
Authority for the Professional Monitoring Services for Stormwater Management
Facilities Duffin Heights Neighbourhood in accordance with Purchasing Policy
10.03 (c), as the assignment is above $50,000.00;
2. That the fee proposal submitted by the Toronto Region Conservation Authority
for the Professional Monitoring Services for Stormwater Management Facilities
Duffin Heights Neighbourhood in the amount of $75,346.14 (HST included) be
accepted;
3. That the total gross project cost of $85,896.00 (HST included), including the fee
amount and other associated costs, and the total net project cost of $77,352.00
(net of HST rebate) for the Professional Monitoring Services for Stormwater
Management Facilities Duffin Heights Neighbourhood be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of $77,352.00 from the Developers Contribution; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
10. Director, Engineering & Public Works, Report ENG 17-16
Village Green Construction
-Tender No. T-11-2016
Council Decision
That Tender No. T-11-2016 as submitted by Melfer Construction Inc. in the total
tendered amount of $213,273.94 (HST included) be accepted;
2. That the total gross project cost of $246,578.00 (HST included), including the
tendered amount and other associated costs and the total net project cost of
$222,051.00 (net of HST rebate) be approved;
3. That the Division Head, Finance & Treasurer be authorized to finance the total net
project cost in the amount of $222,051.00 as follows:
a) The sum of $24,500.00 as approved in the 2014 Parks Capital Budget be
increased to $27,201.00 by a transfer from the Parkland Reserve Fund;
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b) The sum of $175,500.00 as approved in the 2014 Parks Capital Budget be
increased to $194,850.00 by a transfer from Development Charges (DC) —
Parkland Development & Trails Reserve Fund; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
11. Director, Corporate Services & City Solicitor, Report FIN 11-16
2016 Final Tax Due Date for Commercial, Industrial and
Multi -Residential Realty Tax Classes
Council Decision
1. That Report FIN 11-16 of the Director, Corporate Services & City Solicitor be
received;
2. That the Division Head, Finance & Treasurer be authorized to issue the final 2016
Tax Bills for Commercial, Industrial and Multi -residential properties with a due date
of September 28, 2016;
3. That the Division Head, Finance & Treasurer be authorized to make any changes
or undertake any actions necessary, including altering the due date, in order to
ensure that the tax billing process is completed and in order to comply with .
Provincial Regulations;
4. That the draft By-law attached to this report be enacted; and
5. That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
12. Director, Corporate Services & City Solicitor, Report FIN 12-16
Section 357/358 of the Municipal Act — Adjustment to Taxes
Council Decision
1. That the write-off of taxes as provided for in Attachment 1, in accordance with
Sections 357/358 of the Municipal Act, 2001 be approved; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
13. Director, Corporate Services & City Solicitor, Report FIN 13-16
Annual Indexing and Development Charges for
City -Wide and Seaton Lands
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7:00 PM - Council Chambers
Council Decision
That Report FIN 13-16 of the Director, Corporate Services & City Solicitor be
received;
2. That effective July 1, 2016 as provided for in By-law 7324/13, the Development
Charges (the "DCs") referred to in Schedule "C" of that By-law be increased by
1.7 percent;
3. That the DCs that are specific for the Seaton Lands and the additional
contributions as specified in Articles 4 through 6 of the Seaton Financial Impacts
Agreement dated November 26, 2015 be approved; and
4. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
14. Director, Corporate Services & City Solicitor, Report FIN 14-16
Development Charges Reserve Fund — Statement of the Treasurer for the
Year Ended December 31, 2015
Council Decision
That Report FIN 14-16 of the Director, Corporate Services & City Solicitor respecting
the Development Charges Reserve Fund be received for information.
15. Director, Corporate Services & City Solicitor, Report FIN 15-16
2015 Building Permit Stabilization Reserve Fund
Council Decision
It is recommended that Report FIN 15-16 from the Director, Corporate Services & City
Solicitor regarding the 2015 Building Permit Stabilization Reserve Fund be received for
information.
16. Fire Chief Report FIR 02-16
Automatic Aid Agreement between The Corporation of the Town of Whitby
And The Corporation of the City of Pickering for Fire Services
Response on Highway 407
Council Decision
1. That Report FIR-02-16 of the Fire Chief be received;
2. That the Automatic Aid Agreement between The Corporation of the Town of
Whitby and The Corporation of The City of Pickering be approved;
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7:00 PM - Council Chambers
3. That the Mayor and City Clerk be authorized to execute the Agreement subject to
minor revisions satisfactory to the Fire Chief;
4. That appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report; and
5. That a copy of the report be forwarded to the Town of Whitby.
17. Director, City Development, Report PLN 09-16
Durham Economic Development Partnership
Memorandum of Understanding
Council Decision
That Council authorize the Mayor and City Clerk to execute a Memorandum of
Understanding (MOU) with the Region of Durham and all other members of the
Durham Economic Development Partnership (DEDP) as set out in Attachment #1
to this Report, to formalize DEDP member roles and responsibilities; and
2. That a copy of this Report be forwarded to the Region of Durham and other
members of DEDP for their information.
Resolution #178/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Report 2016-06 of the Executive Committee meeting held on June 20, 2016, be
adopted, save and except Item No. 2
Carried
2. Director, Corporate Services & City Solicitor, Report CLK 03-16
Ward Boundary Review
Discussion period ensued with Members questioning the timing of the review as well as
the possibility of changing boundaries mid-term. They also noted the importance of fair
representation by taking into consideration the diverse cultural and heritage communities
when considering re -alignment.
Resolution #179/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Report CLK 03-16 regarding a ward boundary review be received;
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2. That Council direct the City Clerk to take the necessary action to commence a
ward boundary review to be completed before the 2022 Municipal Election; and
3. That staff include funds in the 2017 Budget deliberations for a ward boundary
review.
Yes
Councillor Brenner
Councillor Cumming
Councillor McLean
Councillor Pickles
Mayor Ryan
b) Planning & Development Committee Reports
1. Director, City Development, Report PLN 07-16
Zoning By-law Amendment Application A 01/16
816 Kingston :Road (Pickering) Limited
Part of Lots 27 and 28, Range 3, BFC
(820 Kingston Road), City of Pickering
Council Decision
Carried on a Recorded
Vote as Follows:
No
Councillor Ashe
Councillor Johnson
That Zoning By-law Amendment Application A 01/16, submitted by 816 Kingston Road
(Pickering) Limited, to permit a drive -through facility, increase the maximum permitted
total gross leasable floor space for restaurant uses, and reduce the minimum number of
required parking spaces, on lands being Part of Lots 27 and 28, Range 3, BFC, be
endorsed as outlined in Appendix I to Report PLN 07-16 and that staff be authorized to
finalize and forward the implementing Zoning By-law Amendment to Council for
enactment.
2. Director, City Development, Report PLN 08-16
Consultant Selection for Urban Design Review Services
Council Decision
That the proposal in response to RFP-5-2016, submitted by John G. Williams Limited,
Architect, to undertake Urban Design Review Services for a period of 3 years,
commencing July 1, 2016 and expiring on June 30, 2019 be accepted; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
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3. Director, City Development, Report PLN 10-16
Cultural Heritage Evaluations for Heritage Lots located in the
Seaton Urban Area
Council Decision
1. That Council endorse the recommendations of the Heritage Pickering Advisory
Committee to designate the following properties under Section 29 (Part IV) of the
Ontario Heritage Act: 3250 Sideline 28; 3215 Sideline 28; 750 Whitevale Road;
940 Whitevale Road; 3185 Sideline 26; 1125 Whitevale Road;
1200 Whitevale Road; 1390 Whitevale Road; and 3285 Sideline 20;
2. That Council authorize staff to prepare the appropriate heritage materials,
including notices and designating by-laws, and report back to Council at a future
date;
3. That, with respect to the former Whitevale school property located at
3215 Sideline 28, Council authorize staff: to investigate the use of the property
for a municipal purpose once the tenant is no longer residing on the property; to
enter into discussions with Infrastructure Ontario and the current tenant
regarding the future ownership and use of the many artifacts associated to the
former school; and to report back to Council on these matters;
4. That Council authorize staff to prepare a reference plan to illustrate the appropriate
size and configuration to retain the heritage context of the stone house located at
750 Whitevale Road;
5. That Council request Infrastructure Ontario to manage the properties in
compliance with the Standards & Guidelines for Conservation of Provincial
Heritage properties; and
6. That a copy of this Report and Council's Resolution be forwarded to
Infrastructure Ontario, the Minister of Tourism, Culture and Sport, and the
Whitevale and District Residents' Association, and the owners of 3285 Sideline
20 (Francis and Jennifer Dempsey).
4. Director, City Development, Report PLN 11-16
Official Plan Amendment Application OPA 15-001/P
Zoning By-law Amendment Application A 6/15
Duffins Point Inc.
Part Lot 19, Concession 3, Part 1, 40R-2548 and Part 1, 40R-26764
(2460 and 2470 Brock Road)
Council Decision
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That Official Plan Amendment Application OPA 15-001/P, submitted by Duffins
Point Inc., on lands being Part Lot 19, Concession 3, Part 1, 40R-2548 and Part
1, 40R-26764, to permit a single -storey commercial building with a drive -through
facility, be approved; and
2. That Zoning By-law Amendment Application A 6/15, submitted by Duffins Point
Inc., on lands being Part Lot 19, Concession 3, Part 1, 40R-2548 and Part 1, 40R
26764, to facilitate a retail/commercial development, be endorsed subject to the
provisions contained in Appendix I to Report PLN 11-16, and that the Official
Plan amendment in Recommendation No. 1 be added and that staff be
authorized to finalize and forward an implementing Zoning By-law to Council for
enactment.
Resolution #180/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Report 2016-04 of the Planning & Development Committee meeting held on June
20, 2016, be adopted.
Carried
(VIII) New and Unfinished Business
1. Director, Culture & Recreation, Report CR 07-16
New Operations Centre
Request for Approval for Design Consultant and
Project Management
Discussion period took place with Members questioning whether a satellite location
was being considered to offset the amount of truck traffic on arterial roads. Members
also questioned the timelines for the project.
Resolution #181/16
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Council approve the awarding of architectural and engineering services
to Rounthwaite Dick and Hadley Architects Inc. (RDH), for the new Operations
Centre located at 1955 Clements Road in the amount of $720,000 plus HST,
to complete the redesign and contract administration during construction in
accordance with the City's Purchasing Policy Item 10.03 (c);
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2. That Council approve the awarding of project management services to
Independent Project Managers (IPM) for the new Operations Centre located
at 1955 Clements Road, in the amount of $350,000 plus HST during redesign
and construction, in accordance with the City's Purchasing Policy Item 10.03
(c); and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Yes
Councillor Ashe
Councillor Brenner
Councillor Cumming
Councillor McLean
Councillor Pickles
Mayor Ryan
2. Director, Engineering & Public Works, Report PW 01-16
Quotation No. Q-42-2016
Supply and Delivery of One Articulating Front End Loader
Resolution #182/16
Moved by Councillor Ashe
Seconded by Councillor Pickles
Carried on a Recorded
Vote as Follows:
No
Councillor Johnson
That Quotation No. Q=42-2016, submitted by Hub International Equipment
Ltd. for Supply and Delivery of One Articulating Front End Loader in the
amount of $179,500.00 (HST extra) be accepted;
2. That the total gross project cost of $202,835.00 (HST included) and the total
net project cost of $182,659.00 (net of HST rebate) be approved;
3. That Council authorizes the Division Head, Finance & Treasurer to finance
the net project cost in the amount of $182,659.00 as follows:
a) the sum of $180,000.00 as provided for in the 2016 Roads Capital
Budget be financed by the issue of debentures by The Regional
Municipality of Durham over a period not to exceed five years;
b) the sum of $2,659.00 to be funded from property taxes;
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c) the financing and annual repayment charges in the amount of
approximately $39,600.00 be included in the annual Current Budget
commencing in 2016 or subsequent year in which the debentures are
issued and continuing thereafter until the debenture financing is repaid;
d) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary
in order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
(IX) Notice of Motion
a) Provision of Residential Tax Relief to eligible low income seniors and low income
disabled persons.
Discussion ensued on the importance of helping the community's most vulnerable
residents remain in their homes and Members requested that information on other grant
programs also be included in the report.
Resolution #183/16
Moved by Councillor Brenner
Seconded by Councillor McLean
Whereas Section 319 and 373 of the Municipal Act, 2001 and its regulations enables
municipalities to address the financial hardships experienced by low income seniors
and low income disabled persons struggling to pay their residential property tax.
Whereas increasing economic pressures on this most vulnerable group of residents has
contributed to an increasing level of demand for services at local food banks.
Whereas there is a continuing emphasis by all levels of Government to develop
programs that will assist seniors and the disabled to remain in their homes.
Whereas various municipalities across Ontario and Canada have taken steps to
implement new best practices/models to support low income seniors and low income
disabled persons struggling to pay their residential property taxes, such as the City of
Ottawa and the City of Kingston.
W,
Council Meeting Minutes
Monday, June 27, 2016
7:00 PM - Council Chambers
Whereas Durham Region in 1998 adopted Report #98-F-57 that was implemented by
the City of Pickering, providing an option for residential tax deferral to eligible low
income seniors and low income persons with disabilities to defer increases in excess of
the first 5% or $100.00, whichever is greater.
Whereas since 1998, while the annual residential property tax has never exceeded the
eligibility threshold, the accumulative impact of increasing levels of residential property
tax coupled by declining economic conditions, has created a significant hardship on low
income seniors and low income disabled persons struggling to remain in their homes.
Whereas while policies related to residential property tax deferral is. the responsibility of
the upper tier municipalities, lower tier municipalities may introduce Tax Grant
Programs for low income seniors and low income persons with disabilities.
Whereas municipalities such as the City of Oshawa and the Town of Whitby have
implemented tax reduction programs for eligible low income seniors and low income
persons with disabilities.
Now therefore be it resolved that the City of Pickering:
1. Request that Durham Region review and amend the eligibility criteria set out in
Report #98-F-57 and that such review include input from organizations such as
Canadian Association of Retired Persons (CARP) and senior citizen groups
within Durham for implementation in 2017.
2. Direct the City of Pickering's Division Head, Finance & Treasurer to review lower
tier grant/reduction programs and prepare guidelines for implementation for a
City of Pickering Residential Tax Relief Program for eligible low income seniors
and low income persons with disabilities in 2017, and report back to Council no
later than October 17, 2016 on the status.
3. Copies of this resolution be forwarded to the Region of Durham and all Durham
Regional lower tier municipalities and to Ajax -Pickering CARP.
Carried Unanimously
On a Recorded Vote
b) East West Transportation Options for North Pickering
Resolution #184/16
Moved by Councillor Brenner
Seconded by Councillor McLean
Whereas a target for job creation in Seaton for 35,000 jobs is envisioned by its full build
out.
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otq Council Meeting Minutes
Monday, June 27, 2016
7:00 PM - Council Chambers
Whereas the creation of jobs will consist of an estimated 24,000 jobs requiring prestige
employment development within the Innovation Corridor Lands currently being sold by
the Province of Ontario.
Whereas the creation of the Rouge National Park presents a unique opportunity for
business and job creation in the agri-business and agri-tourism sectors.
Whereas the Federal Government has recently designated lands for commercial
development on the Federal holdings in north Pickering, directly adjacent to the block of
prestige employment lands along the Highway 7/407 corridor.
Whereas the.Province of Ontario and Metrolinx in 2008 released a 15-year plan for a
Regional Transit and Highway Network incorporating a combination transit options
referred to as Schedule 1 to this motion.
Whereas the Big Move failed to incorporate a needed urgency for Transportation
options that would address what has become gridlock in Durham Region and in
particular the City of Pickering, including the building of a new Regional Rail system
between Toronto Centre and Peterborough, referred to as the Havelock line.
Whereas new growth in Seaton will necessitate the need for more transportation
options to reduce gridlock and enable Pickering to attract new business ventures within
the Highway 7/407 Innovation Corridor.
Whereas recent discussions with Ministry of Transportation representatives at the May
9tn Executive Committee meeting confirmed there will be no improvements to the
Highway 407 Transit Corridor for the foreseeable future.
Now therefore be it resolved that the City of Pickering stress the urgency for the
Province and Metrolinx to incorporate revisions into the Big Move 2008 Plan that
includes the following:
a. new time lines that would see commencement of construction of a coordinated
transit way into Pickering and alignment with a potential Regional rail station,
north of Highway 7 and Brock Road, aligning with the Havelock rail line.
b. extending the proposed route 13 Regional rail line using the Havelock line to
Peterborough, and establishing a time line of no more than ten years for its
implementation
C. and that copies of this resolution be forwarded to the Provincial Minister of
Transportation, Chair of Metrolinx, MPP Tracy MacCharles, MPP Joe Dickson,
MP Jennifer O'Connell and the City of Peterborough, Durham Region and the
Ajax -Pickering Board of Trade for their endorsement.
rIN-ce- 114- -o-
! -8-1-0 14
(X) By-laws
Council Meeting Minutes
Monday, June 27, 2016
7:00 PM - Council Chambers
Carried
7495/16 Being a by-law to establish that part of Lot 16, Range 3, BFC, being Part 1,
40R-9646 as public highway.
7496/16 Being a by-law to establish that part of Block 27, 40M-2470, being Part 1, 40R-
29140 and that part of Lot 113, Plan 350, being Part 2, 40R-29140, as public
highway.
7497/16 Being a by-law to limit the gross vehicle weight of any vehicle or class thereof
passing over a bridge under the jurisdiction of the Corporation of the City of
Pickering, pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.B, as amended.
7498/16 Being a by-law to authorize the West Shore Neighbourhood — Flood
Remediation, Breezy Drive and Vistula Drive Roads Reconstruction project in
the City of Pickering and the issuance of debentures in the amount of
$815,000.00.
7499/16 Being a by-law to establish the 2016 Final Property Taxes and Due Date for the
Commercial, Industrial and Multi -Residential Tax Classes.
7500/16 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham being
Part of Lot 18, Concession 2, in the City of Pickering. (A 01 /15)
7501 /16 Being a by-law to exempt Block 1, Plan 40M-2564 and Block 39, Plan 40M-
2086, Pickering, from the part lot control provisions of the Planning Act.
7502/16 Being a by-law to establish that part of Block 32, 40M-1987, being Part 6, 40R-
29241 as public highway.
7503/16 Being a by-law to establish that part of Block 32, 40M-1987, being Part 5, 40R-
29241 as public highway.
7504/16 Being a by-law to authorize the Supply and Delivery of One Articulating Front
End Loader and the issuance of debentures in the amount of $180,000.00.
7505/16 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by
By-law 6539/05 and By-law 7236/12, to implement the Official Plan of the City of
Pickering, Region of Durham on Part of Lots 27 and 28, Range 3, BFC (A 01 /16)
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