HomeMy WebLinkAboutCLK 05-16 Report to
PICKERiNG Executive Committee
Report Number: CLK 05-16
Date: September 12, 2016
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2017 Committee and Council Meeting Schedule
Recommendation:
1. That the 2017 Standing Committee and Council Meeting Schedule included as Attachment 1
to this report, be approved; and
2. That the draft by-law to amend Procedural By-law 7212/12, providing for revised meeting
dates, as noted in Attachment 2, be approved.
Executive Summary: In accordance with the Municipal Act, 2001, every municipality and
local board shall pass a procedure by-law for governing the calling, place and proceedings of
meetings. The attached By-law provides notification of the meetings of Council.
Financial Implications: There are no financial implications.
Discussion: The City of Pickering Procedural By-law provides for governing the
calling, place and proceedings of meetings. In accordance with the intent of the Municipal Act, of
open, transparent and accountable government, the 2017 meeting schedule, as required by the
Procedural By-law 7212/12, is presented in order for public notification to commence.
As a result of the Region of Durham making changes in their meeting structure, and in order for
the City's meeting schedule to align with the Region's schedule, the following change has been
made to the City of Pickering meeting dates within the Procedural By-law:
- Standing Committee Meetings will be the 1st Monday of each month
- Council Meetings will be the 2nd Monday of each month
One additional Council meeting has been scheduled for February 27th in order to facilitate an
earlier approval of the 2017 Budget. Also, staff have scheduled the last Committee and Council
meetings before the summer recess for the last two Mondays in the month of June, with Council
recessing for the months of July and August.
Report CLK 05-16 September 12, 2016
Subject: 2017 Committee and Council Meeting Schedule Page 2
Attachments:
1. 2017 Standing Committee and Council Meeting Schedule
2. Draft By-law to amend Procedural By-law 7212/12
Prepared By: App ove /Endorsed By:
Debbie Shields Paul Big'•
City Clerk Direct(r, C•rp• ate Services & City Solicitor
DS:Ir 1
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
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ATTACHMENT .._°._�'�.C i ROR! C L K O - lb
The Corporation of the City of Pickering 40,574f
147.
By-Law No. 7509/16
Being a by-law to amend By-law 7212/12, which governs the
proceedings of Council, any of its committees, the conduct of its
Members, and the calling of meetings.
Whereas on May 22, 2012 the Council of the Corporation of the City of Pickering
passed By-law 7212/12 to govern the proceedings of Council and its committees;
and,
Where Council wishes to amend By-law 7212/12.
Not therefore the Council of the Corporation of the City of Pickering hereby
enacts as follows:
Section 4.2 shall be amended to read as follows:
Regular Council Meetings
All regular Meetings of the Council shall be held on the second Monday of each
month at the hour of 7:00 pm unless otherwise provided by resolution of the
Council or unless such a day shall be a public or civic holiday in which case the
Council shall meet at the same hour on the next following day, which is not a
public or civic holiday, unless otherwise provided by resolution of the Council.
Section 4.5 c) and d) shall be amended to read as follows:
c) The Executive Committee shall meet on the first Monday of each month at
2:00 pm in the Council Chambers. It shall be the duty of the Executive
Committee to study and report to Council on matters under the jurisdiction
of the Administration Department, The Corporate Services Department,
the Culture & Recreation Department, and the Engineering & Public
Works Department.
d) The Planning & Development Committee shall meet on the first Monday of
each month at 7:00 pm in the Council Chambers. It shall be the duty of
the Planning & Development Committee to study and report to Council on
matters under the jurisdiction of the City Development Department.
By-law passed this 19th day of September, 2016.
David Ryan, Mayor
Debbie Shields
City Clerk