HomeMy WebLinkAboutMay 14, 1968 PICKERING TOWNSHIP MUSEUM BOARD 5/68
Ey 14, 1968
A meeting of the Pickering Town-
ship Museum Board was held on
Tuesday, the 14th day of May,
1968 at the Municipal Building,
at 8:00 o'clock p.m.
PRESENT: Mr. Harry T. Cook - Chairman
Mrs. Deirdre Earle
Mr. Robert Miller
Mr. Milton Parkin
Mr. Victor Rudik
Mrs. Ruth Haye, Curator
• Noel C. Marshall - Secretary
1. Minutes
On Motion of Mr. Parkin, seconded by Mrs. Earle and
carried unanimously the minutes of the meeting held
on April the 9th, 1968 were approved.
2. Accounts
On Motion of Mr. Parkin, seconded by Mrs. Earle and
carried unanimously the following accounts were approved
for payment:
Centennial a.
George McKenzie - trucking barn 7.50
McBrien Transport - trucking barn 120.00
Seaway Truck Leasing - trucking barn 24.00
Andy Ramsay - wages week ending May 12 188.00
Kenneth Ramsay - wages week ending May 12 134.00
Robert Miller -r temporary labourers 25.00
Museum General -
General Printers Ltd. - filing cabinet 60.381
Canadian Museum Association 15.00 )<
Rodman Heating & Sheet Metal Co. 6.50
Robert Miller - window sash 4.89'r
3. Correspondence
(a) Mrs. Zac Harrison of R.R. #2, Uxbridge offers a Bell
organ for sale. As the Museum presently owns two
organs and several pianos, it was suggested that the
Secretary write to Mr. Ed Brown of R,R 2 Uxbridge,
a former Township resident who is interested in old
• organs and suggest to him that he contact Mrs. Harrison.
It is quite possible that he may have a personal in-
terest in the item but in the event that it had any
real historical significance he would certainly recommend
that the Museum Board buy it.
(b) Secretary's letter to Alan F. Reid asking for extension
of moving date for Blacksmith Shop.
(c) Letter from Mr. Reid refusing extension of agreement
and claiming ownership of the building.
(d) Letter from Secretary holding Mr. Reid responsible
for costs and damages as a result of his violating
the agreement.
The Secretary informed the Board that Mr. W. G. Lawson
a local Solicitor had been contacted by Mr. Reid con-
cerning the status of the Blacksmiths Shop. Mr. Reid
was willing to consider letting the Board have the
building provided it made immediate arrangements to
have the building removed.
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Obviously the immediate removal of the building would
hinge on several factors amongst which would be the avail-
ability of the mover in the immediate future, the obtain-
, ing of a permit from the Department of Highways to move
it along Number 7 Highway or in the alternative, permission
of the various road agencies and co-operation of the two
utility companies in following another route.
It was moved by Mrs. Earle, seconded by Mr. Miller
that Mr. Al Reid be requested to grant the Museum Board
a ten day extension up to and including May the 25th to
move the Blacksmiths Shop and in the event that the build-
ing is not moved by this time the Museum Board herewith
relinquishes all interest it may have in the said building.
CARRIED.
In the even tthat Mr. Harrison cannot move the build-
ing during the beginning of next week the Board agreed
that staff should be hired to dismantle the building in
order that Mr. Reid's property would in fact be cleared
by the 25th of May.
(e) Letter from Mrs. M. R. Cooper acknowledging our moving
plans for the I.O.O.F. Hall and requesting completion
by July 1st.
(f) Mr. F. G. Allen, District Engineer, D.H.O. agrees to
issuance of moving permits for all buildings but only
from Brock Road to Museum Grounds.
Mr. William Newman, M.P.P. is endeavouring to obtain
permission from the Department to permit the moving
of the Blacksmiths Shop along Number 7 Highway from
Greenwood to the Museum Grounds.
(g) Ontario Historical Society forward membership card.
(h) Mr. L. Van Lieshout has been approached by the Secretary
with a view to obtaining an easement for the drainage
outlet required to complete the drainage project assoc-
iated with the Museum Grounds.
(i) Mr. James A. Taylor, Township Solicitor, suggests we
• r press Ralph Harrison for statement of expenses and that
the Board negotiate a formal agreement with Mr. Russel
Harrison for the moving of the buildings.
(j) The Ontario Historical Society submit invitation and
program for Annual Meeting to be held in Kingston,
June 13, 14, 15. - NO ACTION.
4. General Business
(a) Mr. P. Poulsson, Township Engineer, enquires concerning
the following:
-- Final siting of buildings on Museum Grounds
- Location of entrances to Highway No. 7 (one or two)
- Location of Museum sign
- Location and nature of drainage swail
A survey of the Museum Grounds was presented for the
consideration of the Board. All buildings existing
and proposed, together with a suggested route for the
drainage swail was shown on the survey. Several amend-
ments were made to the drawing resulting in the follow-
ing resolution for the guidance of the Engineer.
Moved by Mr. Rudik, seconded by Mrs. Earle that the
Township Engineer be requested to obtain a permit for
• a single double entrance (to the maximum width permitted)
to provide access from the Museum Grounds to the Number
7 Highway as shown on the survey accompanying this
resolution;
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THAT he obtain a permit for the Museum sign which will
be relocated to a point just east of the new entrance
with the elevation of the sign being adjusted to com-
pensate for the difference in grade between its present
location and its new location;
THAT the Engineer be instructed to proceed with the
drainage project on the basis of a swail following
the route outlined on the attached survey.
CARRIED
(b) John Herda, Hoffman Real Estate, given permission
to photograph map to assist them in a dispute with
Pickering Harbour Company rep property line.
Considerable concern was expressed over this item in
view of the fact that Mr. Herda had been quite bellig-
erent with several members of the Board in attempting
to obtain a copy of the map in question. Resulting
from this discussion the following resolution for the
guidance of the curator was passed.
Moved by Mrs. Earle, seconded by Mr. Miller -that the
curator be instructed that in future any requests
for material or items under his or her jurisdiction
shall be directed in writing to the Board and the
said items shall not be removed from the property
without the specific permission of the Museum Board
except in the instance of small displays covered by
previous resolutions of this Board.
CARRIED.
( c) Ruth Haye requests supervision and assistance during
group tours of Museum Grounds.
Mrs. Haye expressed concern
over the difficulty in controlling pilferage and
damage during group tours of the Museum Grounds when
little or no supervision was available. It was felt
that in future a proper application form should be
completed for any group touring the grounds and that
a condition of any tour be that one adult must accompany
every ten children. It was suggested that the M,T.R.CeA.
have an excellent form for such tours. Mr. Rudik vol-
unteered to obtain a copy of this form and also to
enquire what conditions if any were stipulated by the
authority concerning tours at Pioneer Village. Mrs.
Earle volunteered to draft a tenative application form
based on this information.
Insofar as the weekends went where volunteer supervisors
failed toeppear Mrs. Haye was authorized to retain the
necessary staff to assist with the supervision of the
buildings.
(d) Mr. Miller told of being approached by two university
students working for the Department of Travel and
Publicity who were involved in photographing many of
the old homes and buildings in the province and writ-
ing a small history of each. The idea behind the
project was to retain the history of these older build-
ings. before they were torn down and lost forever. He
had been asked to suggest names of owners of buildings
in this category who might assist the students in their
project. The Museum Board felt that this item was
perhaps beyond their jurisdiction and suggested that
Mr. Miller contact prominent citizens in the various
hamlets such as Dr. McKay, Dr. Tomlinson, Miss Green
etc. and ask them to assist the students as much as
possible.
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(e) Centennial Film - Mr. Parkin enquired as to the progress
being made on the film that was prepared in 1967. The
Chairman advised that considerable work was being done
on the film but the editing had not been completed.
(f) Policy - On behalf of the sub committees created to
investigate this item Mr. Miller reported that much
of the policy has been previously discussed in detail
and laid down before. Unfortunately he had not been
successful in obtaining a copy of this policy.
Some discussion ensued concerning the legality of the
present gift and loan forms being used by the Museum
in view of the fact that the heading appeared as The
Pickering Township Historical Society whereas the Museum
was administered by the Museum Board and owned by the
Township of Pickering. The Secretary agreed to investi-
gate this item further with Mr. Lawson and determine
in what form these items should be drafted.
The question of disposing of surplus display items
was discussed at length with concern being expressed
over the disposition of items that had been donated.
No firm decision was reached and the sub committee
was requested to study the matter further and report
at the next meeting.
(g) Cataloguing and Display - Mrs. Earle stated that most
of the rearrangement in the Museum Building proper
had been completed but that the cataloguing would take
a great deal of time and at the present was being hamp-
ered by the lack of additional display area. She won-
dered whether it would be possible to obtain a blind
or some form of screen for one of the west windows to
protect the clothing display that was located in front
of the window and could in fact be damaged by the after-
noon sun.
She mentioned that the windows needed cleaning and
Mrs. Haye agreed to arrange for this item. The door
of the Museum Building proper was being painted by
her husband and would be ready for the Museum open-
.
ing. Several lights in the building were burnt out.
Mr. Miller will replace them.
(h) Mr. Miller reported that the Newman barn had been com-
pletely dismantled and relocated to the Museum Grounds.
The foundation for the steam barn for which part of the
material from the Newman property was to be used had
been poured and construction on the building would
start in the next week to ten days.
(i) History in Action - September 14th and 15th. It was
agreed that the following committees be formed to
deal with History in Action.
Publicity - Messrs. Cook & Marshall
Refreshments - see note
Parade - preliminary work to be done
by Messrs. Cook & Marshall
Demonstrations - Messrs. Miller, Parkin & Fox
In connection with the refreshment aspect of the cel-
ebrations9 Mr. Cook suggested that in view of the
Kiwanis vested interest in the property that they
be given an opportunity to provide all refreshments
on a share basis for the two day event. They had
facilities to cover the entire scope of refreshements
and would be prepared to provide them for the two days
rather than the single day that was covered last year.
It was hoped that the ladies group from Altona would
be satisfied with looking after a bake sale and would
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Lnot be disappointed in not obtaining the entire refresh-
ment concession. Mrs. Earle and Mrs. Haye agreed to
L contact Mrs. Elsa Storry and see whether or not she
would assist :in the drafting of letters to the various
demonstrators inviting them to participate in the event.
(j) Centennial Project d Church - Mr. Marshall agreed to
contact the plasterer Mr. Marco in an attempt to have
the plastering on the Church completed in the near
future.
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On Motion the meeting adjourned at 11:30 p.m.
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Secretary
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