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HomeMy WebLinkAboutAugust 20, 1968 -� P MUSEUM BOARD 8/68 �r.wrr■i V�+■er■Il.i �Vr����■AIIW.■M� w.wr.rw. August 20, 1968 A meeting of the Pickering Town- - ship Museum Board was held on TUESDAY, the TWENTIETH day of AUGUST, 1968 at the Munic ipal Building at EIGHT o'clock p.m. PRESENT: Mr. Harry T. Cook - Chairman Mrs. Deirdre Earle Mr. Robert Miller Mr. Milton Parkin Mr. Victor W. Rudik (arrived 9:30 p.m.) Mrs. Ruth Haye -- Curator Noel C. Marshall Secretary 1. Minutes .. On motion of Mr. Parkin, seconded by Mrs. Earle and carried unanimously the minutes of the meeting of July the 16th were adopted. 2. Accounts - On motion of Mr. Miller, seconded by Mrs. Earle and carried unanimously the following accounts were approved for payment: Centennial - Pollard the Mover - blacksmith shop $ 1,000.00 Department of Highways -. moving permits - Harness Shop 16.00 - Plank House 16.00 Andy Ramsay - weeks ending June 20 to July 27234.00 Walter Hope 402.10 Arthur Hall 260.00 Garry Campbell - weeks ending July 19 & 25 93.75 David Miller - weeks ending July 19 & 25 77.50 Barry Ramsay •- weeks ending July 19 & 25 15.00 William Nicholson -- week ending July 19 15.00 Curran & Briggs Ready-Mix 68.80 D. L. Hairs & Son Ltd 18.33 Museum Mrs. Erma Lawrence ■. week ending July 27 16.00 Ruth Haye -• month of August. . .. 250.00) Mrs. J. Gillman - quilt 25.00 ' 3. Business Arising From the Minutes - (a) Display at Nuclear Site - The Chairman had been in touch with Mr. Murkar who had located several photos of the area, one which showed the elevator formerly located on the Bay. He had also seen a copy of a photo showing the Golf Course that used to be in existence on the east side of Frenchman's Bay in the 1920's. In conjunction with Mr. Murkar and Dr. McKay he hoped to have a good assortment of photos for the display area in the near future. -2- (b) Group Tour Application Forms - Mr. Rudik hoped to obtain some information on the forms for the next meeting. (c) Plastering Church - Mrs. Earle had talked with Mrs. Marco concerning the plaster- ing of the church receiving very little .94.Mkfaction as to a completion date. Mr. Miller had also Lak44 with the Marco's and volunteered to visit Mr. Marco to see whether it would be possible to complete the plastering of the building by September the 1st. Mr. Marco had apparently indicated that the original quotation of $400.00 would have to be increased due to the time lapse since the original quotation. (d) Masonic Hall - Mr. Miller stated that Mr. Pollard had never come back since moving the blacksmithU shop and he had therefore held preliminary discussions with Russel Harrison concerning the moving of this building. Mr. Harrison had indicated he could move the building sometime in September. Mr. Miller agreed to advise the Secretary as soon as possible concern- • • ing a definite route for the move in order that the various utilities could be advised well in advance of the moving date. (e) Parkin Barn at Kinsale - The Committee were informed that it would take three men roughly three days to tear down each of the two barns on this property at an approximate cost of $250 to $300 plus the cost of transportation. The Museum Board have the permission of the public trustee to remove the buildings on the understanding that they will be taken down before the end of the year. It was agreed that these two barns would contain a great deal of valuable material for future buildings at the Museum property and that every effort should be made to obtain them. It was hoped that more positive action could be taken following the History In Action Day celebrations at which time monies may be available to cover the cost of the demolition of the buildings. (f) Exterminators Re: Ants - Mr. Cook had been in touch with Don Sanderson's firm con- cerning the corrective steps necessary to aleviate the situation. Unfortunately Mr. Sanderson was away but on his return within the next day or so would inspect the property and suggest what action should be taken. Evidently the problem was not serious and could easily be solved. 4. History In Action Celebrations -. Activity Groups: Mrs. Earle reported that a number of groups had been con- tacted including a Danish Ladies Group who had volunteered to spin wool this year. They would appear in their native costumes. -3- Mrs. Haye had been contacted by an accordion group from Bolton who expressed interest in providing musical entertainment during the week end of festivities. It was agreed that the Chairman be authorized to engage this group for Sunday afternoon with the cost not to exceed $50.00. Mr. Cook suggested that posters be placed on each of the recently acquired buildings outlining the past history of the building , its age and the plans for its restoration. Mr. Miller agreed to ask Mrs. Storry to provide the necessary background information and the chairman volunteered to have the posters made up. It was also suggested that all of the unrestored buildings be boarded up to prevent children from entering them and getting into difficulty. Mr. Miller thought that the Cedar Grove community might be interested in putting on an apple butter display and agreed to contact them. In connection with the parade several people had contacted Mr. Miller some of which are listed. Jim Mitchell who lives north of Claremont has a large pony which could be hitched to the jig for the parade. - Doug Mordon of Greenwood evidently drove the team of horses owned by the Swiss Chalet Park and was willing to enter them in the parade pulling one of the Museum wagons. - Evidently Don Gibson of Brougham was willing to provide his horse trailer should Mr. Reg Hoskins of Mount Zion wish*, his horses brought to the park grounds in Brougham. 1 -- It was also mentioned that Craig Moyer who lives on the 5th Concession owned a miniature jeep that had been con- structed for his children and might be interested in putting it in the parade. The Secretary agreed to contact him. J - It was hoped that Ron Mitchell would be willing to work at the gate and the Secretary was asked to contact him. It was agreed that the admission this year be $1.00 per adult and . 250 for children with a maximum family charge of $2.50 per family with children under 16. The cleaning up after the days festivities was a recurring problem and it was suggested thet possibly one of the local scout troups might be interested in doing it for a small fee. Mrs. Haye agreed to mention this to Don Sanderson when he looked at the log cabin. J It was suggested that plastic name tags identifying the various demonstrators be obtained and the Secretary vol- . , unteered to obtain these. -4- 9dThe problem of washroom facilities was mentioned and the e Secretary agreed to obtain temporary facilities for the weekend. The Committee discussed the need for supervisors in the various buildings to prevent pilferage and damage to the displays. The Chairman would look into this and endeavour to obtain volunteers for this activity. 5. Summary of Receipts and Expenditures - SUMMARY OF RECEIPTS & EXPENSES Receipts - July 17 to August 19 Donations $ 157.00 Admissions 167.50 Maps & Plates 24. 50 Grant - Province of Ontario . 850.00 January 1 to July 17 Donations 75.00 Admissions 245.00 Maps & Plates 110.00 $ 1,629.00 Expenditures - January 1 - July 16 Museum $ 647.17 Centennial 2,353.85 The Committee noted that there was approximately $2200. left in the Centennial fund, the majority of which would be absorbed by the moving costs owing to Mr. Harrison. The Secretary stated that the Treasurer was presently preparing a more detailed statement which should be forth- , coming in the near future. The Committee were of the opinion that every effort should be made to complete the blacksmith shop which was now nearly completely restored and also agreed that the steam barn should also be completed this summer. Referring to the blacksmith shop Mr. Miller mentioned that John Devit was unable to do the brick work on the forge and • had suggested Ken Soanes from Claremont. It was his under- standing that this individual was quite expensive and he sought other suggestions to complete the project. Mrs. Earle mentioned another mason Mr. Orval Stringer and agreed to contact him immediately to see whether he could do the job and give an estimate to the committee of the cost. Mr. Miller would also obtain an estimate from Mr. Soanes of Claremont. 6. New Business - Ernie Kahn of Brooklin had spoken to Mr. Miller concerning a barn on the former Dryden property north of Brooklin presently owned by him which he was willing to give the Board. The barn was supposidly 125 years old and measured approximately 25' x 30' . The Committee suggested that as A '4 'f -5- there was no urgency in this matter that action on this matter be deferred until later on in the fall. -� Some discussion took place concerning the painting of the steam barn prior to too much equipment being moved into it. It was suggested that it would be much easier to do it at this stage of development and that the cost would not likely exceed $50 - $100. No firm decision was reached on this item but inquiries would be made by various members of the board to determine the actual cost of painting the barn. Mrs. Earle mentioned her visit to the Huron Museum during which she was impressed with the number of glass cases available for their various displays. Evidently these had been obtained from the Royal Ontario Museum following the replacement of a number at the Museum itself. She under- stood that the Museum were interested in replacing a considerable number of their display cases and wondered whether it would be possible to contact them to determine whether we could obtain some of them. She was most con- - cerned that a number of the display items were not in cases and were deteriorating as a result. Mr. Rudik agreed if to contact the R.O.M. to see if we could obtain some of these display cases. It was the opinion of the Committee that a barn raising bee would be an excellent form of advertisement for the muses and also a good source of revenue. It was hoped that the Stone barn would be obtain- ed shortly and with the addition of the Parkin barns during the winter months that a proper barn raising could be held as an activity during the early part of June in 1969. The Curator mentioned the fact that the light bulbs in the Museum were burning out at an alarming rate and it appeared that some deficiency in the wiring existed. Mr. Miller agreed to ask Earnie Carruthers to have a look at it and see whether he could correct the situation. Another problem mentioned by Mrs. Haye was the shortage of volunteers to supervise the cabin on the weekends. It was noted that she had the authority to take on part time staff should it prove necessary. Mr. Miller mentioned that on his trip to the east coast and during a visit to a Museum at Prince Edward Island he had encountered a large scrap book measuring 30" x 24" x 3-4" in depth. This scrap book was used by the Museum to contain such items as pamphlets, pictures, sales bills etc. for viewing by the public. It consisted of a plastic cover with plastic insets. in which the various material was placed thus avoiding any damage to the display items while still maintaining a very accessable display. He wondered whether such a book could be obtained. Mr. Cook 11 agreed to look into this further. On motion of Mr. Miller the meeting adjourned. Chairman CARRIED , 1968. Secretary