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HomeMy WebLinkAboutOctober 8, 1968..... s....." L PICIIZERIN, TCSIESHIP MUSEUM BOARD 10/68 , ' OCTOBER 43, 1968 LA meeting of the Pickering Town- ship Museum Board was held on L TUESDAY, the UGHTiday Of OCTOBER. 1968, at the Municipal Building at trout o'clocok p.m. LPresents Mr. Harry T. Cook, Chairman Mrs. Deirdre Earle L Mr. Robert Miller Mr. Milton Parkin Mrs. Ruth Hey, Curator LNoel C. Marshall, Secretary I. Minutes LMrs. Earle noted that on Page 4 of the Minutes she was shown as contacting Pioneer Village in connection with L the butter making Whereas in fact it was Mrs. Hay who Made the arrangements. L On motion of M . Parkin, seconded by Mr. Miller and carried unanimously the minutes of the meeting of Sept- ember the 10th as amended were adopted. LCARRIED. L Ii. on motion of Mr. Parkin, seconded by Mrs. Earle the following accounts were approved for payment: LHistory tn Action - G. M. Smith Ltd. $ 60.00' L Markham Drum Corp c/o G. Davis 75.00 MTRCA . butter making and bread '( 20.00" P. Campbell - cleaning up grounds 10.00 L O. M. Smith Ltd. 63.00x Brougham Garage - gas & oil 45.49' $ 273.49 LMuseum - Robert Miller - Mitc. a/c's L - steam boiler 50.27.*- Mrs. Ruth Hay - petty cash 26.06K Mrs. Erma Lawrence - 51 hours 25.50 L Mrs. Erma Lawrence - 22 hours 11.00 Mrs. Elsa Storry 4.00 Miss Barbara Miller 4.00 L Mrs. Ruth Hay 250.00 Mr. Andy Ramsay 52.00 Ontario Hydro 16.75k 447.58 L $ 721.0/ LCentennial - Bell Telephone Co. - Cole House 300.00 300.00 L $1,021.07 L L -2- 10/68 The Committee discussed in detail the financial situation of the Museum as at the present time noting that the Centennial Project showed a deficit of some $4,082. 54. This figure would be reduced to approximately $1,300.00 if the Centennial Committee agree to remit the balance of the grant due to the Board based on the expense analysis submitted to them last month. It appeared that the projected income items had been more or less realized and that the Board was now in a position to proceed further with the budgeted expense items for the year. III. Correspondence, - 1) A copy of a letter from Lawson & Clark dealing with the Ingram claim was considered by the Board. The Secretary had written to Mr. Gerald Stevens a noted expert in the field of Canadian Glass requesting that he value the items in dispute. Mr. Lawson's letter merely conveyed this in- formation to the Solicitor for Mrs. Ingram advising that he would be notified once final arrangements had been made. 2) Mr. F. G. Allen, District Engineer, Department of Highways advises that the Department cannot permit the moving of the Oddfellows Hall along Number 7 Highway other than the short distance from the intersection of the Brock Road to the Museum Grounds. This decision was confirmed by the Executive Assistant to the Minister of Highways by telephone and it would seem that the Board must restrict the move to a route along the 5th Concession and up the Brock Road. 3) The Bell Telephone submit an estimate of cost for movement of plant and facilities involving the moving of the Odd- fellows Hall in the amount of 250. - 300. dollars. If the move is to proceed a formal order must be submitted. 4) Letter to Gerald Stevens Re: Ingram claim. The secretary briefly outlined the contents of the letter submitted to Mr. Stevens concerning the valuation of the items owned by Mrs. Ingram. IV. General Business - 1) The Township Engineer suggests alternate route for drainage swail. The Board discussed at length the various alterna- tives to the location of the drainage swail through the Museum property and finally agreed that the -*wail should be carried from a point just west of the Church more or less in line with the existing water course and tieing in with the planned swail in the vicinity of the proposed barn and mill. 2) The Secretary advised that he had been contacted by Mrs. Moore of the Martin Subdivision who was willing to donate the original stove from the Brougham school house. Arrange- ments were made with the Parks Department to pick up the stove and it has been delivered to the Museum property. -3- 10/68 3) Mr. Miller showed the Board a sample place mat put out by Imperial Oil. The Board were of the opinion that Such novelty item would be very popular containing the picture of the various Museum buildings and would be good advertis- ing for the Museum. The Secretary agreed to investigate the cost and availability of these items. 4) Evidently the price of steel is going up and the question was raised whether or not we should purchase the necessary roofing for the gas barn at this time. In view of the urgency of completing several other buildings which at present were exposed to the elements it was decided to take no action on this matter at this time. 5) Mr. Miller suggested that a cistern for the steam barn supplying soft water for the operation of the boiler would i be a definite asset to its operation. It was Suggested that such a project could be encompassed in the construction of the gas barn and that such an item should be given con- sideration in the budget of 1969. 6) Another question in connection with the gas barn wag raised involving the inclusion of a cement pad in its construction for a display area similar to that in the steam barn. The board agreed that this would be a good idea and that pro- visions should be made for this item when the barn was con- structed. 7) As the Mutch store was presently sitting on the movers steel beams Mr. Miller wondered whether it would be possible to bring the carpenters back in at this time to replace the timbers in this building before the steel beams were re- moved. The Board agreed that every effort should be made to strengthen the sills of this building as well as the Collins House and the Cole House. It was agreed that Mr. Miller arrange to have the necessary work done and that he be authorized to spend up to $1,000.00 to complete the project. 8) Stong Barn - The question was asked whether the Board should arrange for the moving of the timbers for this barn to the Museum Grounds. As this particular item was part of the original Centennial plan the Board agreed that arrangements should be made to move the barn to the Museum property. Mr. Miller agreed to look after this item. 9) Parkin Barn - The question of timing the removing of these barns to the Museum property was discussed. It was suggested that this item be referred to the next meeting at which time a better picture of our financial situation should be avail- , able. 10) The Secretary advised the Board that the Ontario Hydro had expressed serious doubts as to the feasibility of moving the Masonic Hall to the Museum Grounds. Their concern was based primarily on the height of the building which they understood to be in the neighbourhood of 30-33 feet loaded. Normally speaking a building that exceeds 24 feet in height presents problems to them in that they cannot stretch the -4- 10/60 wires over the building but must cut the line and splice it after the building has gone past. In going along the 5th Concession and up the Brock Road they would be inter- •- secting at least on two occasions the major hydro line running to the north end of the Township and the only way that they could cut this line would be to interupt power service to this area. Several alternatives were discussed with it being resolved that once the hydro have completed their survey on the move and in the event that they are unable to accommodate the building in its present form, that consideration be given to collapsing the roof on the building. Mr. Miller agreed to investigate this with Mr. Hope and report back to the Board as to the cost of such an endeavour. V. Business Arising From the Minutes - Prees from Dutton Advance Ltd. - Preliminary arrangements had been made for the moving of this press to the Museum property but more detailed information was required as to its size and particularly its weight. The Secrtary was asked to contact the firm involved and obtain this infor- mation as soon as possible. VI. New Business - 1) Mr. Cook reported that the Kiwanis were very pleased with the results of their concession booth on History in Action Day and had asked him to discuss with the Board the possib- ility of the erection of a permanent building for this purpose. Their idea was that they would erect the build- ing free of charge in return for an understanding with the Board that they would have the concession for this booth for a reasonable length of time, possibly 10 years. They would of course continue to split the profits made from the venture on a 50-50 basis with the Museum Board. The suggestion was made that possibly the old wood shed from the Kinsale School could be used for this purpose and that it would be in keeping with the existing school. This building could be taken down and reconstructed behind the Museum with the reconstruction geared to tie in with the purpose that the building would be used for. It was suggested that Council be contacted and asked whether or not they would be prepared to permit the Museum Board to use this building for this purpose. The local community . , centre board would also have to be approached concerning this item. Moved by Mr. Miller, seconded by Mrs. Earle and carried unanimously that Council be asked to donate the old wood shed behind the Kinsale Community Hall to the Museum Board and should they be willing to do so that the Kiwanis under- take the dismantling and reconstruction of the building on the Museum site for a snack booth in return for certain concession rights to be negotiated, and that the construction of the building be in keeping with the historical theme of the museum. L ..r/ _5_ 10/6C 2) Following History In Action a number of suggestions and ideas had come up of which the following are a few: - Possibility of a corn roast or barbecue. - More activities for the children. - Mrs. Crawford, District Commissioner of the Women's Institute suggested that in future any requests for part- icipation of these groups be directed to her at her home in Greenwood during the early part of May. In this way Lall of the institute groups in the Township would be con- tacted and their participation would be guaranteed. L3) Some concern had been expressed concerning the price of admittance to the weekend festivities. It was the general consensus of opinion that the admittance price was equit- able and that the number of complaints was insignificant. 4) Group Tour Forms - Mrs. Earle sub:.►iitted a draft form for Lthe consideration of the Hoed based on the Metro Conserva- tion application form. It was agreed that she proceed with the printing of this form. 5) Township Maps - John Lok of Eric Wholmsley Real Estate had expressed an interest in selling the maps on behalf of the Museum Board. The Board could see no objection to this and permission was given to give Mr. Lok a number of maps for sale at their office. On motion of Mrs. Earle the meeting adjourned. L L DATED Chairman L Secretary • L L L L L L L