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HomeMy WebLinkAboutApril 8, 1969 r PICKERING TOWNSHIP MUSEUM BOARD 3/69 L April 8, 1969 A meeting of the Pickering g Township Museum Board was held on TUESDAY, the EIGHTH day of APRIL, 1969 at the Municipal Building at EIGHT o'clock p.m. PRESENT: Mr. Harry T. Cook, Chairman Mrs. Deirdre Earle Mr. Robert Miller Mr. Milton Parkin L. Mr. Donald McLean Rev. Dr. W. A. McKay Noel C. Marshall, Secretary. 1. Minutes - On motion of Mrs. Earle, seconded by Ar. McLean and carried unanimously the minutes of the meeting held on March the 11th, 1969 were adopted. 2. Accounts - On motion of Mrs. Earle, seconded by Dr. McKay and carried unanimously the following accounts were approved for pay-. ment: Ontario Hydro - deposit re: moving Oddfellows Hall $ 2,437.00 Ontario Hydro - hydro bill Museum 9.75 [a Mr. Robert Miller - supplies re: antique repairs 5.00 The Board considered the account of Mr. Harrison for the cost incurred to date for the moving of the Oddfellows Hall. Concern was expressed over the total of the bill amounting to $1,600.00 in view of the original estimated cost of the complete move of $2,200.00. The Board suggested that before payment was made that Mr. Harrison be contacted and asked to confirm in writing that the cost will not exceed the original estimate. On motion of Mr. Miller, and seconded by Mr. McLean and carried unanimously it was agreed that the invoice of Mr. Harrison in the amount of $1,600.00 be paid once written Cconfirmation is received that the total cost of moving the building to the Museum grounds will not exceed $2,200.00. 3. Oddfellows Hall - The Board was informed of the events that took place relative to the moving of this building and in particular the awkward position that the Secretary was placed in as a result of the building being left on the road allowance for some 36 hours. The Board expressed concern on the general deterioration of relations between itself and Council over this instance in particular and their total program in general. A large ,,. measure of the blame for the lack of knowledge on Council' s part of the activities of the Museum Board was due to the lack of attendance of Council representatives at the Board meetings. • -2- 3/69 Nevertheless, it was the general feeling of the Board that a summary of the Museum Boards activities past and present would be of great assistance to Council in their delibera- tion and suggested that such a document be prepared. it should highlight such items as the financial implications of the Museum Board, general attendance at the Museum, number of volunteer people involved in operating the Museum and in particular History In Action and among other things the tremendous education value of the project as evidenced by the large number of school children that visit the Museum annually from as far away as Peterborough. In this connection it was suggested that Council arrange to meet with the Board at its next general meeting on May the 13th in order that the Council members might discuss how the operation of the Museum might be improved. 4. Parkin Barn - In view of Council 's unwillingness to pass the resolution requested by the Solicitor for the Parkin estate it was agreed that this matter be put in abeyance and that the barn raising planned for June be cancelled with a resulting loss in revenue of approximately $1,000.00. It was noted that the Board should have some commitment from the estate as well should they take these buildings at a later date and that this commitment should define exactly what buildings are to be removed and the condition in which the property is to be left. The Secretary was asked to contact the Solicitor for the estate on this matter. 5. Royal Ontario Museum - Mr. Marshall indicated to the Board that he had been in touch with Mr. Ivan Lindsay of the Museum staff with regard to the viewing of the display cases that were available for loan purposes. Mr. Finlay was available any time during this week fpr a representative of the Board to visit the Museum and select the cases necessary for the Board 's displays. Mrs. Earle agreed to contact Mr. Finlay and select the necessary cases. It was suggested that once the selection had been made that arrangements be made with McBrien Transport of Brooklin to deliver the u cases to the grounds. Until such time as the Oddfellows Hall is located on the property they could be located in the rear of the Blacksmith Shop. 6. Museum Assistance Committee - Mr. Cook apologized for not obtaining the membership list for the Secretary but indicated that he would pursue the matter further. 7. Financial Statement - The Secretary presented the Board with a copy of the fin- ancial statement for the year 1968 indicating a surplus of $2,931.00. The surplus was due in part to a number of projects not being completed during the year and undoubtedly on completion of these this money would be absorbed. It was agreed that the financial statement be duplicated and dis- tributed to the members of the Board. ( -3- 3/69 8. rx.;plication for Grant from Province - r The application was before the Board merely for information and the signature of the Chairman. L9. Taxes Oddfellows Hall - It was noted that the Board had previously agreed to reimburse the owner of the Oddfellows Hall for the 1967 and 1968 build- ing taxes once the building was removed from her property. r On motion of Mr. Parkin, seconded by Dr. McKay and carried unanimously it was agreed that the 1967 and 1968 taxes on the Oddfellows Hall be refunded to Mrs. Cooper by the Museum Board. CARRIED. 10. Hydro Display - Nuclear Site - Mr. Don White of the Public Relac: o, s Dpt. of the Ontario r Hydro submitted for the consideration of the Board two L sketches of possible display cases that could be located at the observation platform at the Nuclear Generating Station. One display case could be located around the railings of the platform and would contain artefacts a--,.d small items of historical interest. The second sketch in- Ldicated a display case in which suitable photographs with accompanying copy would be displayed outlining the history of the Township and needless to say the Frenchman 's Bay Larea in particular. The Board was in general agreement that the display case for photographs and copy would be the preferable of the two submitted. Dr. McKay agreed to - L locate 10 or 20 photographs with suitable copy on each from which the hydro authorities could select a dozen o_: so Lfor display purposes. 11. Centennial Maps - L The supply of centennial maps had been exhausted and it was suggested that the Secretary contact Caufield Brown L and arrange for printing of additional copies with the cost not to exceed $250.00. L12. Refreshment Building - Mr. Cook indicated that the Kiwanis had recently engaged an architect to prepare sketches and specifications for this building and that the drawings would be available in the near future for consideration by the Board. C13. Plastering Church - It was hoped that the plastering of the Church could be completed this year and in this connection the Secretary volunteered to contact one or two local contractors in an Leffort to obtain prices and have the project completed. On motion of Dr. McKay the meeting adjourned. L L DATED Chairman CSecretary