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HomeMy WebLinkAboutMay 13, 1969 w; PICKERING TOWNSHIP MUSEUM BOARD 4/69 May 13, 1969 A meeting of the Pickering Town- ship Museum Board was held on TUESDAy, the THIRTEENTH day.. of Ak ;" 1969 at the Municipal Building at EIGHT o'clock p.m.: PRESENT: Mr. Harry T. Cook, Chairman Mrs. Deirdre Earle Mr. Donald McLean Mrs. Mildred Spang Mr. Victor Rudik, Councillor Noel C. Marshall, Secretary C, IN ATTENDANCE: Councillor Donald Kitchen Councillor John Kruger Reeve John Williams arrived 9:15 1. Minutes - Li On motion of Mrs. Earle, seconded by Mrs. Spang and carried unanimously the minutes of the meeting held on April the 8th, 1969 were adopted. 2. Accounts - On motion of Mrs. Earle, seconded by Mrs. Spang and carried unanimously the following account was approved for payment: DX Oil Company 20.82 The secretary noted that under correspondence a letter had been received from Mr. Harrison and on the strength of this oemmitment his eeeonnt in the amount of V1,600.00 had been paid. In accordance with the instructions of the Committee during the previous meeting the building taxes on the Odd- fellows Hall for the years 1967 and 1968 amounting to $124. 02 had been refunded to Mr. St. Mrs. Cooper. • 3. Correspondence - a) Mr. Russell Harrison - In a letter dated April the 12th- he said that barring ant. unforseen circumstances the Oddfellows Hall could be located from its present location to the Museum grounds for $800. 00. He went on to explain that his invoice in the amount of $10600.00 represented $1,400.00 towards the L cost of moving the Hall and $200.00 for work done on the Museum Grounds prior to starting with the Hall. b) In a letter dated April the 29th, Mr. Poulsson, The Township Engineer indicated that expenditures on the drainage swail through the Museum Grounds to date totalled $744.57. Com- pletion of the project would entail an. additional $1,120.00 for a grand total of $1,864. 57. This amount was within the original estimated cost. c) Centennial Maps - A quotation on the printing of the r Centennial maps had been received showing a cost of $190.00 for 1,000 copies and $51.00 for an additional 500. These prices were both subject to Federal and Provincial tax. r The Secretary had placed an order for the 1500 copies in view of the small difference in cost with the final bill totalling $283.42 for the 1500 copies. L, • -2- A discussion on the resale price of the maps followed during which it was suggested that they should retail at $2. 50 at any location other than the Museum Grounds where they would be sold at the original price of $1.00. On motion of Mr. McLean, seconded by Mr. Rudik and carried unanimously it was agreed that the Township Centennial maps be retailed at $2. 50 each with those sold at the Museum Grounds priced at $1. 00. 4. Information - A letter from the Department of National Revenue - Taxation dealing with donations to the Museum Board was brought to the attention of the Committee. Written by the Registrar - Examiner Of Charitable Organizations the letter indicated that any donation to the Museum Board could be considered a charitable donation within the terms of the income tax act and a receipt from the Township was sufficient for this purpose. 5. Report To Council - Museum Board Activities - Note - On page 2 of the report, paragraph 2 should read "In 1967 the Museum had 2935 visitors plus 1643 school children. In the year 1968 this figure rose to 3780 plus 2279 school children". The members of Council had been invited to the meeting to discuss the activities of the Museum Board and for this purpose the report on the Boards activities had been dis- tributd to the members of Council. Mr. Kruger noted that the absence of certain members of Council was not an indication of lack of interest but rather a case where two of the members of Council were in Europe while the Reeve and Councillor King were committed to previous engagements.. He mentioned that Council as a :ele were appreciative of the efforts of + e Deard wing that in particular their activities were carried out by a solely volunteer effort. He suggested that many of the previous problems between the Board and Council resulted in a break down of communication and explained to the members of the Board the difficulty of Council members in attending the Boards meetings dune to the many commitments that each Councillor has. He suggested that in future should any problems involving the activities of the Board arise requiring the attention of Council, that a member of the Board arrange to speak with the Committee of the Whole Council in order that the matter might be resolved. In particular reference to the moving of the Masonic Hall it was suggested that a Memorandum be prepared and addressed to the Township Road Committee, in which would be indicated the anticipated time of the move, the need for road closing signs, and any other matters relevant to the relocation of the building. In addition a further Memorandum should be prepared explain- ing the how, where, why and when of the relocation of the Parkin barns. L L -3- At this point the Reeve joined the meeting. Certain other aspects p c•cs of the report were discussed in general and council was enlightened concerning many of the activities of the Museum Board and in particular some of the frustrations experienced by it. The Reeve mentioned the dialogue in • previous minutes of the Board concerning the Ingram claim and the possible litigation that could arise over this part- icular problem. He was of the opinion that such items should not appear within the body of the minutes. G. New Business - a) Display Cases R.O.M. - Mrs. Earle explained that she had been successful in obtaining three display cases from the Royal Ontario Museum and wondered how they should be moved to the Museum property. It was suggested that they be moved by the firm normally employed by the Royal Ontario Museum in order that any possibility of damage be eliminated. It was noted that these cases should be insured once they are received. C; b) Barn Raising - Further clarification concerning the activities involving the barn raising and the obtaining of the Parkin barns was given to the members of Council. It was noted that in view of the large percentage of volunteer workers involved in projects such as this that the possibility of obtaining a special insurance policy covering such occasions should be investigated. Where these volunteers are employed on a regular basis they would be covered by the Workmen's Compensation Act but as volunteers they would be excluded. The chief concern was protection for the individual volunteering his service in the event of any personal injury. The Secretary was asked to investigate this item further. C On motion of Mr. McLean the meeting adjourned. L DATED Chairman Secretary L L L