HomeMy WebLinkAboutMay 13, 1969 w; PICKERING TOWNSHIP MUSEUM BOARD
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May 13, 1969
A meeting of the Pickering Town-
ship Museum Board was held on
TUESDAy, the THIRTEENTH day.. of
Ak ;" 1969 at the Municipal
Building at EIGHT o'clock p.m.:
PRESENT: Mr. Harry T. Cook, Chairman
Mrs. Deirdre Earle
Mr. Donald McLean
Mrs. Mildred Spang
Mr. Victor Rudik, Councillor
Noel C. Marshall, Secretary
C, IN ATTENDANCE: Councillor Donald Kitchen
Councillor John Kruger
Reeve John Williams arrived 9:15
1. Minutes -
Li On motion of Mrs. Earle, seconded by Mrs. Spang and carried
unanimously the minutes of the meeting held on April the
8th, 1969 were adopted.
2. Accounts -
On motion of Mrs. Earle, seconded by Mrs. Spang and carried
unanimously the following account was approved for payment:
DX Oil Company 20.82
The secretary noted that under correspondence a letter had
been received from Mr. Harrison and on the strength of this
oemmitment
his eeeonnt in the amount of V1,600.00 had been
paid. In accordance with the instructions of the Committee
during the previous meeting the building taxes on the Odd-
fellows Hall for the years 1967 and 1968 amounting to $124. 02
had been refunded to Mr. St. Mrs. Cooper.
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3. Correspondence -
a) Mr. Russell Harrison - In a letter dated April the 12th- he said
that barring ant. unforseen circumstances the Oddfellows Hall
could be located from its present location to the Museum
grounds for $800. 00. He went on to explain that his invoice
in the amount of $10600.00 represented $1,400.00 towards the
L cost of moving the Hall and $200.00 for work done on the
Museum Grounds prior to starting with the Hall.
b) In a letter dated April the 29th, Mr. Poulsson, The Township
Engineer indicated that expenditures on the drainage swail
through the Museum Grounds to date totalled $744.57. Com-
pletion of the project would entail an. additional $1,120.00
for a grand total of $1,864. 57. This amount was within the
original estimated cost.
c) Centennial Maps - A quotation on the printing of the
r Centennial maps had been received showing a cost of $190.00
for 1,000 copies and $51.00 for an additional 500. These
prices were both subject to Federal and Provincial tax.
r The Secretary had placed an order for the 1500 copies in
view of the small difference in cost with the final bill
totalling $283.42 for the 1500 copies.
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A discussion on the resale price of the maps followed during
which it was suggested that they should retail at $2. 50 at
any location other than the Museum Grounds where they would
be sold at the original price of $1.00.
On motion of Mr. McLean, seconded by Mr. Rudik and carried
unanimously it was agreed that the Township Centennial maps
be retailed at $2. 50 each with those sold at the Museum
Grounds priced at $1. 00.
4. Information -
A letter from the Department of National Revenue - Taxation
dealing with donations to the Museum Board was brought to
the attention of the Committee. Written by the Registrar
- Examiner Of Charitable Organizations the letter indicated
that any donation to the Museum Board could be considered
a charitable donation within the terms of the
income tax act and a receipt from the Township was sufficient
for this purpose.
5. Report To Council - Museum Board Activities -
Note - On page 2 of the report, paragraph 2 should read
"In 1967 the Museum had 2935 visitors plus 1643 school
children. In the year 1968 this figure rose to 3780 plus
2279 school children".
The members of Council had been invited to the meeting to
discuss the activities of the Museum Board and for this
purpose the report on the Boards activities had been dis-
tributd to the members of Council.
Mr. Kruger noted that the absence of certain members of
Council was not an indication of lack of interest but
rather a case where two of the members of Council were in
Europe while the Reeve and Councillor King were committed
to previous engagements.. He mentioned that Council as a
:ele were appreciative of the efforts of + e Deard wing
that in particular their activities were carried out by a
solely volunteer effort. He suggested that many of the
previous problems between the Board and Council resulted
in a break down of communication and explained to the
members of the Board the difficulty of Council members in
attending the Boards meetings dune to the many commitments
that each Councillor has. He suggested that in future
should any problems involving the activities of the Board
arise requiring the attention of Council, that a member of
the Board arrange to speak with the Committee of the Whole
Council in order that the matter might be resolved.
In particular reference to the moving of the Masonic Hall
it was suggested that a Memorandum be prepared and addressed
to the Township Road Committee, in which would be indicated
the anticipated time of the move, the need for road closing
signs, and any other matters relevant to the relocation of
the building.
In addition a further Memorandum should be prepared explain-
ing the how, where, why and when of the relocation of the
Parkin barns.
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At this point the Reeve joined the meeting.
Certain other aspects p c•cs of the report were discussed in general
and council was enlightened concerning many of the activities
of the Museum Board and in particular some of the frustrations
experienced by it. The Reeve mentioned the dialogue in •
previous minutes of the Board concerning the Ingram claim
and the possible litigation that could arise over this part-
icular problem. He was of the opinion that such items should
not appear within the body of the minutes.
G. New Business -
a) Display Cases R.O.M. - Mrs. Earle explained that she had
been successful in obtaining three display cases from the
Royal Ontario Museum and wondered how they should be moved
to the Museum property. It was suggested that they be
moved by the firm normally employed by the Royal Ontario
Museum in order that any possibility of damage be eliminated.
It was noted that these cases should be insured once they
are received.
C; b) Barn Raising - Further clarification
concerning the activities involving the barn raising and the
obtaining of the Parkin barns was given to the members of
Council. It was noted that in view of the large percentage
of volunteer workers involved in projects such as this
that the possibility of obtaining a special insurance policy
covering such occasions should be investigated. Where these
volunteers are employed on a regular basis they would be
covered by the Workmen's Compensation Act but as volunteers
they would be excluded. The chief concern was protection
for the individual volunteering his service in the event
of any personal injury. The Secretary was asked to investigate
this item further.
C On motion of Mr. McLean the meeting adjourned.
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DATED
Chairman
Secretary
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