HomeMy WebLinkAboutApril 14, 1970 2q-ari-444
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TOWNSHIP OF PICKERING MUSEUM BOARD 4/70
A meeting of the Pickering
Township Museum Board was held
on TUES"'. : , the FOURTEENTH day
of APRIL at EIGHT o'clock p.m.
at the Municipal Building
PRESENT: Mr. H. Cook, Chairman
Mr. D. McLean
Mr. M. Parkin
Mr. R. Dickson
Mrs. D. Earle:
Mr. R. Bowen
N. C. Marshall, Secretary
1. Minutes -
On motion of Mrs. Earle, seconded by Mr. McLean and
carried unanimously the minutes of- the meeting held on
the 10th day of March were adopted.
2. Accounts -
On motion of Mr. McLean, seconded by Mr. Dickson and
carried unanimously the following accounts were
approved for payment:
D. X. Oil Company $ 22.97
Robert Miller 27.21
Pickering Lithoprint 30. 58
Canadian Museum's Association 15.00
3. Budget -
The Secretary reported that Council had approved a
grant to the Museum in the amount of $5,000. for the
year 1970 which was considerably larger than the
previous years grant. The 1969 deficit had also been
absorbed. The Board had for their consideration a
revised 1970 Budget premised on gross revenue of
$9,100. It was suggested that in view of the funds
available that the priorities for the 1970 Renovation
Program should include the plastering of the Oddfellows
Hall and the completion as near as possible of the
Collins House and the Cole House. Mention was -made
of the need to protect the Hotel against the weather
where the building had formerly been joined to the
Harness Shop. It was conceded that this particular
task should be completed immediately. Net operating
costs for the year were estimated at $4, 525. and the
Renovation Program previously noted amounted to $3,600.
,■ leaving approximately $925. to cover any over expenditure.
A copy of the revised budget is attached to the minutes.
On motion of Mrs. Earle, seconded by Mr. Bowen and carried
unanimously it was agreed that the 1970 Budget as amended
be adopted with the following priorities to apply in the
area of renovations.
1. Protect the Hotel against the weather.
2. Plaster the Oddfellows Hall.
3. Finish the Collins and Cole House.
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4. Hasty Notes -
Mrs. Earle showed samples of the hasty notes discussed
during the previous meeting. These could be produced
at the cost of 50 per dozen and sold at a $1. a dozen.
It was suggested that some wording be incorporated on
the front underneath the picture indicating the fact that
it was the Brougham School and that it formed part of the
Pickering Township Museum. She agreed to arrange for
the incorporation of such wording on the paper. She also
mentioned the possibility of sketches of other buildings
on the property being used in a similar fashion for
Christmas Cards and agreed to obtain samples for the
consideration of the Board.
Some discussion took place concerning the necessity for
charging sales tax on such items and it was agreed that
the printer should incorporate the sales tax in his
price to the Board thus eliminating the need to obtain
a license for this particular purpose.
5. Township Maps -
The Secretary brought to the attention of the Board
that the price of the Centennial Maps while valid
during the real estate boom of 1968 and the early
part of 1969 was no longer valid. People were reluctant
to pay $2. 50 for the maps and he suggested that the
price be reduced to that charged at the Museum Grounds
of $1. It was agreed that the price be reduced to $1.
6. Teachers College Students -
Approximately 100 student teachers will be visiting the
property during the next week and their supervisor had
offered to assist the Board in any type of work that
would be of benefit to the Board such as cateloguing,
re-locating displays, and the like. Mrs. Earle sought
the direction of the Board as to what activities the
Board would like these students to become involved in
suggesting that one of the prime needs at the present
time was the straightening out of the displays in the
Museum building proper.. In the discussion that followed
the future of the display cases from the R.O.M. as well
as the moving of several displays to other buildings was
thoroughly discussed.
Mr. Parkin agreed to contact Mr. Bill Clark and ask him
to attend one of the days with a view towards straighten-
ing out the Blacksmith' s Shop Display. Mr. McLean
indicated that he would be in attendance during the week
and it was hoped that possibly Mr. Miller could also
participate to assist in directing the students and on
answering many questions they may have concerning the
various items on display.
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7. The Board noted the need to complete the erection of
the barriers between the gate and the main entrance of
the Museum Building to control the flow of people through
the Museum Grounds. It was hoped that this would be
completed prior to opening day.
8. Direction Signs -
L The question was asked whether or not it would be
possible to obtain additional signs identifying the
existance of the Museum for the Brock Road. Such signs
L J do exist at either end of the Hamlet of Brougham on
Number 7 Highway. The Secretary agreed to contact the
appropriate authorities to see whether or not this would
be possible.
9. History In Action -
The Senior Citizens had inquired concerning the possibility
of a number of their ladies taking over one of the renovated
L homes and serving tea on History In Action. They were
interested in knowing whether this proposal would be
acceptable in view of the arrangements for the provision
of refreshments by the Kiwanis. It was agreed that such
an activity would not seriously hamper the Kiwanis efforts
and it was agreed that they be permitted to proceed.
10. Historical Society -
A report was received concerning the recent meeting of
the Historical Society in which it was noted that it
was poorly attended. Nevertheless it was hoped that
the Society would become active again. One suggestion
had been made at the meeting that possibly the Society
or perhaps other groups within the Township might sponsor
L the renovation of particular room in the various build-
ings. It was hoped that such interest would crystalize
in some positive action.
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On motion the meeting adjourned.
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DATED
Chairman
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Secretary
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PICKERING TOWNSHIP MUSEUM BOARD
REVISED BUDGET 1970
LREVENUE:
Grants - Ontario $ 500.00
- Township 5,000.00
Admissions 500. 00
Maps, plates, etc. 100.00
History In Action 2, 500.00
Donations 500.00 $ 9, 100.00
EXPENDITURES :
Curators Salary 750.00
Temporary Staff 250.00
Secretary 150.00°'
Postage, stationery, supplies 100. 00/
C Hydro 150.00"
Heat 200.00'
Convention 100.00/
Insurance 400.00"
Memberships 75.00/
Building Maintenance 500.00/
L Equipment Repairs 300.00%
Antique Purchases 300.00'
Ground Maintenance 250.00/
C History In Action 350.00
hr Contingencies 700.00, 4, 575.00
LRENOVATIONS: $ 4, 525.00
Oddfellows Hall - plaster 2, 300.00
Cole House 800.00
Collins House 500.00 3,600.00
LB A L A N C E $ 925.00
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L ' TOWNSHIP OF PICKERING
PICKERING TOWNSHIP MUSEUM COMMITTEE
LBALANCE SHEET AS AT DECEMBER 31, 1969
LLIABILITY AND DEFICIT
LLIABILITY:
Due to Township of Pickering $ 3, 996.00
LDEFICIT:
L Surplus Balance at January 1, 1969 $ 5, 529.00
Excess of Expenditure over Revenue 9, 525.00
Deficit Balance at December 31, 1969 3, 996.00
LTOTAL N I L
STATEMENT OF REVENUE AND EXPENDITURE
LFOR THE YEAR ENDED DECEMBER 31, 1969
REVENUE:
LGrants - Province of Ontario $ 850.00
Township of Pickering 2, 500.00
Bank Account - R. Miller in Trust 3, 953.00
LDonations 1,010.00
History In Action 2, 237.00
Other Museum Activities 1,443.00
LTOTAL REVENUE $ 11, 993.00
LEXPENDITURES:
Grounds Upkeep $ 222.00
LHydro 69.00
Heat 1,031.00
L Insurance 335.00
Stationery 283.00
Salaries & Wages 6, 572.00
History In Action Expenses 706.00
LOther Museum Activities Expense 127.00
Renovations 5, 501.007
Moving Oddfellows Hall 5, 361.00(
Equipment Repairs 1,250.00
Miscellaneous 61.00
LTOTAL EXPENDITURE $ 21, 518.00
LEXCESS OF EXPENDITURES OVER REVENUE $ 9, 525. 00
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