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HomeMy WebLinkAboutM-Dec 11_Final Page 1 CORP0228—2/02 Minutes/Meeting Summary Sustainable Pickering Advisory Committee Wednesday, December 11, 2013 10:30 am CAO Boardroom Attendees: Doug Dickerson, Chair, City Councillor, Ward 2 David Pickles, Vice-Chair, City Councillor, Ward 3 Gilbert Boehm, Supervisor, Energy Management Chantal Whitaker, Coordinator, Sustainability Michelle Pearce, Coordinator, Environmental Awareness Programs Jesse St. Amant, Coordinator, Cultural Services Shauna Muir, Coordinator, Communications Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary) Absent: Peter Rodrigues, Regional Councillor, Ward 3 Tom Melymuk, Director, City Development Grant McGregor, Manager, Sustainability & Economic Development Jessica Macina, Administrative Assistant l Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Municipal (Corporate) Energy Plan Update Gilbert Boehm Councillor Dickerson called the meeting to order at 10:30 am. G. Boehm provided an update for the Municipal (Corporate) Energy Plan. He advised that the City must comply with Ontario Regulation 397/11 of the Green Energy Act, 2009 by July 1, 2014. The RFP has now been completed and IndEco Strategic Consulting Inc. was chosen as the consultant to assist City staff in developing their Energy Plan. IndEco Strategic Consulting Inc. has worked with many municipalities and was hired by the Ministry of Energy to prepare a guide on how to prepare Corporate Energy Plans. Page 2 CORP0228—2/02 Councillor Dickerson asked how long the process would take. G. Boehm responded that the plan should be completed by July 1, 2014. The consultant is planning to host a half-day workshop in March which will include key staff to assist in drafting the Energy Plan for the City. The draft should be completed by the end of March, with a financial plan and presentation in May. The Energy Plan should be finalized by June, 2014. A discussion ensued about the recommendations and estimates from the consultant. G. Boehm advised that the consultant will review the City’s targets which were established in 2006 and based on the review, may or may not suggest revisions. Councillor Pickles suggested that the sooner the plan can be submitted, the better. Councillor Dickerson asked if the Energy Plan will include all City facilities. G. Boehm responded that it will include all facilities that are heated or cooled. We expect limited detail for the old and new Operations Centres. The plan does not include the City’s fleet or streetlights. 2. Highlights from LED presentation by Laurilliam Lighting Technologies Inc. Gilbert Boehm G. Boehm advised that they had a very productive meeting with Bill Smeltzer from Laurilliam Lighting Technologies Inc. regarding streetlighting and he provided highlights of the meeting:  it was proposed that LED lighting may be the most beneficial and cost effective option  the Town of Markham is retrofitting all of their 12,000+ street lights and have completed approximately 1,000 fixtures to date. Once the project is complete (mid 2014), they expect a cost saving of about a $1,000,000 per year  a deployment plan for Pickering was discussed, including dividing the City into different zones, where each zone would be given a priority rating with residential zones to be completed first  may take 3-4 years to complete Councillor Dickerson advised that many streetlight poles in the City need to be replaced and suggested this should be Page 3 CORP0228—2/02 considered when replacing the lamps. He suggested the City consider standardizing four lane roads to LED streetlights Councillor Pickles asked if they could provide Committee members with a few street names in Markham that have been retrofitted with this type of lighting. He would like to look at both two and four lane roads. He is concerned that the lights may ‘yellow’ over time. G. Boehm advised that LED luminaires lose some of their brightness over their expected lifetime of 15 to 20 years, but do not yellow like incandescent bulbs. He will provide the Committee with some streets in Markham for anyone to view. G. Boehm to action. 3. Celebrating Sustainable Neighbourhoods Chantal Whitaker, Shauna Muir S. Muir advised that the City of Pickering’s Sustainable Neighbourhoods program recently won the ‘best use of creativity to advance social and environmental sustainability’ at the Durham Art of Transition Creative Awards and brought the award and certificate for Committee Members to view. The award will be displayed in the front lobby cabinet at City Hall and will be on display at the celebration event in February 2014. C. Whitaker distributed a summary of neighbourhood group activities and provided a presentation to summarize the actions taken by each group. She was extremely pleased with the amount of work that each group has done in and for the community. She advised that she could comment about the impact the program has had in the community but felt it would be more meaningful to hear the many favourable comments about the program from the participants. She shared many of the comments with Committee members. Councillor Dickerson asked that comments from participants be included in any report drafted about the program and on display at the February 12, 2014 celebration event. C. Whitaker advised that groups started off with a few projects in mind and then kept expanding on them with new ideas. The program has created a great momentum and she looks forward to working with these groups and more in 2014. Page 4 CORP0228—2/02 C. Whitaker provided a brief overview of the celebration event that will take place on February 12, 2014 in Council Chambers.  Councillor Dickerson will emcee the event.  8 participating groups have been invited to attend  refreshments will be provided as well as a photo opportunity with the groups  information on each group will be displayed in the lobby as well as in handouts  peer-based voting will follow the group presentations  the evening will close with a video showing highlights from the program year 4. Staffing Changes D. Dickerson Councillor Dickerson advised that J. Macina would be temporarily taking over as recording secretary in 2014. Councillor Dickerson thanked both J. St. Amant and S. Muir for the great job they did in their (Acting) roles this year. Both have been an asset to the Committee. Councillor Dickerson welcomed C. Whitaker back to the Committee and welcomed M. Pearce as a new member. 5. Other Business All After a discussion regarding the 2014 meeting dates, below are the dates currently scheduled for 2014: Wednesday, February 26, 2014 Wednesday, March 12, 2014 Wednesday, April 9, 2014 Wednesday, June 11, 2014 Wednesday, September 10, 2014 Councillor Dickerson adjourned the meeting at 11:40 am. Meeting Adjourned: 11:40 am. Next meeting: Wednesday, February 26, 2014, 11:30 am - Main Committee Room Copy: City Clerk