HomeMy WebLinkAboutPLN 09-16 C� off► Report to
Executive Committee
a��et5.3=iY
PICKERING Report Number: Report PLN 09-16
Date: June 20, 2016
From: Thomas Melymuk
Director, City Development
Subject: Durham Economic Development Partnership
Memorandum of Understanding
File: A-2100-013 — Region of Durham
Recommendation:
1. That Council authorize the Mayor and City Clerk to execute a Memorandum of
Understanding (MOU) with the Region of Durham and all other members of the
Durham Economic Development Partnership (DEDP) as set out in Attachment#1
to this Report, to formalize DEDP member roles and responsibilities; and
2. That a copy of this Report be forwarded to the Region of Durham and other
members of DEDP for their information.
Executive Summary: The Durham Economic Development Partnership (DEDP) was
created a number of years ago to leverage the combined resources of Durham Region
municipalities to develop and implement programs for attracting new business
investment to the Region. Staff from the City's Economic Development office represent
the City on DEDP.
To date, DEDP has operated under an informal arrangement between the member
municipalities. This year, DEDP members decided to formalize the arrangement by
drafting a Memorandum of Understanding (MOU) setting out the procedural details of
the partnership (see Attachment #1).
This Report seeks authorization from Council for the Mayor and City Clerk to execute
the MOU on behalf of the City.
Financial Implications: In past years, under the informal partnership arrangement,
the City has contributed approximately $6,000.00 annually towards DEDP. Under the
attached MOU, the City's contribution for 2016 will continue to be $6,000.00. As in
previous years, sufficient funds have been included in the approved Economic
Development budget (Account 2621-2211, Trade Shows, Exhibits, Displays and
Advertising).
Report PLN 09-16 June 20, 2016
Subject: Durham Economic Development Partnership Page 2
1. Discussion
DEDP is a staff working group created for the purpose of developing and
implementing economic development programs and initiatives that support
economic growth and investment across the Region of Durham.
DEDP is made up of economic development staff from Pickering, Ajax, Whitby,
Oshawa, and the Clarington Board of Trade (on behalf of Clarington), as well as
the Region of Durham who represent both the Region and the three northern
communities of Brock, Scugog and Uxbridge. Meetings are held at a minimum of
six times annually, hosted by the various members of DEDP, and chaired by
Region of Durham staff.
DEDP members have operated for years under an informal arrangement which
they now wish to formalize. To this end, a Memorandum of Understanding has
been drafted (see Attachment#1) for Council's consideration. The MOU outlines
the roles and responsibilities of the various members, including the sharing of
resources and costs amongst the partners. It is recommended that the Mayor
and City Clerk be authorized to execute the MOU with the Region of Durham and
all other members of the Durham Economic Development Partnership. Legal
Services has reviewed the MOU.
DEDP program initiatives include a variety of activities and programs that actively
seek out opportunities for attracting new investment and showcasing current
investment opportunities within the Region of Durham as a whole, as well as
specifically within our own municipality. Examples of activities delivered through
the annual DEDP program include:
• DEDP representation at major trade shows and conferences that give direct
access to pre-qualified, potential investors, and the opportunity to showcase
Regional and Pickering specific assets and investment opportunities. Recent
shows have included SIOR (Society of Industrial and Office Realtors), CNA
(Canadian Nuclear Association) and CoreNet Global (global real estate
investment group).
• City of Pickering representation within the Region of Durham Foreign Trade
Mission program, most recently in China, Germany and a variety of locations
through the USA.
• Access to investment opportunities and trade missions delivered by the
Greater Toronto Marketing Alliance (now Toronto Global), through the
partnership agreement financed by the Region of Durham.
• DEDP's annual investment/real estate FAM tours, that provide a platform for
the City of Pickering and the Region's municipalities to actively promote local
business and investment opportunities to international site selectors, real
estate agents and developers on-site, right here in our own community.
• In 2016, the DEDP will partner with the Pegasus Investment Group to focus
on investment opportunities with pre-qualified site selectors and business
consultants in Germany in order to engage German businesses looking to
expand their business into Canada.
S,
Report PLN 09-16 June 20, 2016
Subject: Durham Economic Development Partnership Page 3
• The DEDP also invests resources in partnership with local economic
development initiatives including:
• employment recruitment efforts through the support of local job fair events
• training for students conducting the annual Region of Durham Business
Count Survey
• sharing of Economic Development related best practices and community
development initiatives .
• in 2016, the purchase of access to the CoStar data set, being data
related to the inventory, size, occupancy and property transactions for all
non-residential buildings in each of our communities
The 2016 budget for DEDP has been set at $60,000.00. Member municipalities
are expected to pay a prorated share, which for Pickering amounts to $6,000.00
in 2016.
Attachment
1. Memorandum of Understanding (MOU), dated January 4, 2016
Prepared By: Approved/Endorsed By:
, 1,0,Jd:)161,96-'
Catherine Hodge Grant McGregor, MSc, MCIP, RPP
Coordinator, Economic Development Manager, Sustainability & Economic
Development
"-----T: 4' 1-j(1
Thomas Melymu ,, MCIP, RP
Director, City Development
CH:ld
Recommended for the consideration
of Pickering City Council
d/ i // Aute. 3 ,20/6
Tony Prevedel, P.Eng.
Chief Administrative Officer
ATTACHMENT# / T9 REPORT # �LN 09-/to
This Memorandum of Understanding (MOU) dated January 4, 2016,
Between:
The Regional Municipality of Durham (the Region)
Who will also be representing:
The Corporation of the Township of Brock (Brock),
The Corporation of the Township of Scugog (Scugog) and
The Corporation of the Township of Uxbridge (Uxbridge)
- and -
The Corporation of the City of Pickering (Pickering)
- and -
The Corporation of the Town of Ajax (Ajax)
- and -
The Corporation of the Town of Whitby (Whitby)
- and -
The Corporation of the City of Oshawa (Oshawa)
- and -
The Corporation of the Clarington Board of Trade on behalf of the
Municipality of Clarington (Clarington)
Whereas the Region and the municipalities of Pickering, Ajax, Whitby, Oshawa,
Clarington, Brock, Scugog, and Uxbridge (collectively referred to as `the
1 ( Page
ATTACHMENT# , TO
REPORT # N O i-/6
Municipalities') have a mutual interest in the promotion of the Region for business
development and investment attraction.purposes and share the following Vision:
as a collaborative partnership, the Durham Economic Development Partnership (the
Committee) will be the recognized leader and expert in creating proactive initiatives
and leveraging resources effectively to facilitate economic growth and prosperity
And
whereas the Region and the Municipalities have established an informal
committee of the staff of the local economic development offices within the
Region of Durham to coordinate program activities around business development
and investment attraction, sharing the following Mission:
the Durham Economic Development Partnership will create a positive environment
that facilitates diverse investment and employment opportunities, by:
• Using a focused and targeted approach, developing responsive, proactive, cost
effective programs that benefit the existing employment base and encourage
future growth
• Creating and communicating key messaging that nurtures a positive image and
demonstrates success
• Fostering synergistic relationships that support and advance innovation and
development
21Page
• ATTACHMENT# / TO
REPORT # P/.N 091 L�
And
whereas the Region and the Municipalities through the Committee have been
planning joint programs and sharing resources on an informal basis to achieve
the above stated Vision and Mission and now wish to create a clearer
understanding of how this resource sharing is to continue in the future;
The parties agree to support each other as follows:
1. The Term of this Agreement will commence on the effective date of
January 1, 2016 and shall continue fora period of four years until
December 31, 2020, or until such time as it is terminated in writing. Any
party may terminate their participation for the following term by notice in
writing to the Region of Durham as set out in this Agreement provided no
less than 60 days before the end of the current term.
2. Additional parties may be added to this Agreement with the approval of the
• majority of the existing parties to the Agreement. This Agreement is
effective with respect to those additional parties on the date upon which
that additional party signed the Agreement.
3. The Region will manage the Committee, holding and chairing a minimum
of four regular meetings, providing meeting agendas and minutes,
managing shared finances, and coordinating all shared activity
3 ( Page
ATTACHMENT# / TO
REPORT # 9 1b
tracking/reporting. The Municipalities will participate actively in the
Committee, including joint program development, delivery, and
tracking/reporting as appropriate.
4. The Region and the Municipalities will provide the required funding to
support the activities of the Committee. This funding will be divided into a
Region share provided by the Region of Durham and the Municipalities
share. The Region's share, which includes contribution for the townships
of Brock, Scugog, and Uxbridge, will be equal to 50% of the total funding
required by the Committee. The Municipalities will jointly contribute the
remaining 50%. The Municipalities share shall be provided jointly and.
divided into equal parts among each of the participating local
municipalities. Therefore, for example, if there are 5 participating
municipalities in addition to the Region, each of those 5 Municipalities will
be required to contribute one fifth of the total for all the Municipalities.
5. The Region will, no later than April 1 of each calendar year, initiate
discussions through the Committee regarding proposed jointly funded
program initiatives for the following budget year. The committee will meet
at least once between April 1 and June 30 each year to establish a
mutually agreed upon jointly funded program for the following budget year.
The Budget will set out the total share payable by the Region and the total
4IPage
ATTACHMENT# / TO
REPORT #
to be divided equally among the Municipalities. Further, the Budget
will specify the total contribution of the Municipalities to each program
element. •
6. In the event that all funds are not expended by the Committee within the
previous budget year, the Committee, based on a majority vote, may in the
course of the budgeting process set out above, elect to retain and redirect
those unspent funds for the purposes of the Committee or to return those
funds to the Region and the Municipalities proportionately in accordance
with the amounts the Region and Municipalities contributed during the
year that the surplus arose.
7. The Region will provide a draft final copy of the agreed'upon program to
all Municipalities no later than October 1st of each calendar year, that will
be considered during the Region's budget process. The Region will advise
all Municipalities of any changes resulting in reductions, if any, to the
agreed upon program budget as a result of Regional Council budget
deliberations.
8. Upon Regional Council approval of the Region Economic Development
and Tourism budget, the Region will invoice each participating municipality
for their proportionate share of program costs. This shall be subject to
approval by Regional Council for the Economic Development and Tourism
5IPage
ATTACHMENT# / TO
REPORT # _ )4AI 0q-/6
budget as well as the annual budget approvals by the respective local
municipal Councils.
9. The Region and the Municipalities agree to diligently pursue the jointly
funded program elements. In the event that any program element (or
elements) is not delivered in the calendar year, the Committee, through a
majority vote, will determine whether the unutilized funds will be refunded
proportionately to the participating Region and Municipalities or whether
the funds will be reinvested in other joint program elements. In no
instance shall the local Municipal cost to deliver the joint program exceed
the final approved budgeted shares.
The Region and the Municipalities agree to operate.in good faith and in
consideration of each municipality's policies and procedures as they relate
to their respective economic development departments/divisions.
• 6IPage
I
ATTACHMENT# p
REPORT # , LAI
For the Regional Municipality of Durham •
Roger Anderson, Regional Chair and CEO Date
Jim Clapp, Commissioner of Finance Date
For the Municipalities
Name, Title Date
The Corporation of the Town of Ajax
Name, Title Date
The Corporation of the Clarington Board of Trade •
on behalf of the Municipality of Clarington
Name, Title Date
The Corporation of the City of Oshawa
Name, Title Date
The Corporation of the City of Pickering
Peter Lebel, Commissioner of Community and Date
Marketing Services
71Page