HomeMy WebLinkAboutApril 26, 2016
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, April 26, 2016
7:00 pm City Hall - Main Committee Meeting Room
Attendees: Tanya Ryce, Supervisor, Cultural Services
Vince Plouffe, Supervisor, Facilities Operations Katrina Pyke, Coordinator, Museum Operations Joan De Gennaro, Clerk/ Typist C&R (Recording Secretary) Laura Drake, Pickering Museum Village Advisory Committee Laura Coulter, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Don Hudson, Pickering Museum Village Advisory Committee Greg Oakes, Chair, Pickering Museum Village Foundation Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Absent: Rose Ann Cowan, Pickering Museum Village Advisory Committee Graham Lowman, Pickering Museum Village Advisory Committee Jim Calder, Pickering Museum Village Advisory Committee Pam Fuselli, Pickering Museum Village Advisory Committee
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
1. Call to Order and Welcome
T. Ryce called the meeting to order at 7:00 pm and welcomed all.
2. Approval of Agenda & Minutes
Amendment to the minutes: to include $30,644.00 plus taxes
in the motion from the Facility Improvement Committee.
Motion: to approve the Minutes of the March 22 meeting as amended.
Moved: P. Savel
Seconded: K. Emmink
Carried
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Motion: to accept Agenda as prepared.
Moved: L. Drake Seconded: L. Coulter Carried T. Ryce reviewed business arising from the March 22nd meeting.
Pickering Museum Foundation minutes have been distributed to members of this committee by email
Rubber Duckie race information has been distributed to staff and is included in the museum marketing plan.
V. Plouffe confirmed that PMV Foundation bingo monies can be used as requested at the March 22 meeting. 3. PMV Foundation Report
G. Oakes requested a list of small and large projects for the Pickering Museum Village Foundation to fundraise for. T. Arvisais asked about the possibility of tours for potential
Pickering Museum Village Foundation sponsors.
V. Plouffe to provide list of potential facilities fundraising projects.
T. Ryce and K. Pyke to discuss the logistics of Sponsors Tours at the Museum
4. Sub-Committee Reports No reports were presented T. Ryce read correspondence from John Edmonds.
D. Hudson – requested that it be noted in the minutes that the VIV evening was an exceptional event and the Committee should consider increasing the budget line when required to maintain the standard in future years.
T. Ryce to forward email from B. Pleva to committee
members
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
5. Museum Budget Current Budget T. Ryce reviewed the current budget approved by Council, noting that the only change from the submission was an
increase in Sponsorship Revenue of $15,000. Capital Budget V. Plouffe reviewed the 2016 capital projects approved by council, and those currently listed in the 2017-2020 forecast.
Forecast project are not funded or approved, but received for
information only. This year’s project list includes:
Conservation Barn Health & Safety Upgrades ($86,000), excludes the water system to be carried under the
reconstruction project.
Conservation Barn Reconstruction ($900,000), is depending on 1/3 federal and 1/3 provincial grant funding.
Conservation Barn Reconstruction ($90,000) for design work. Separate funding will permit design to proceed this year, in case of any delays in grant funding for construction.
Combination Barn Siding, Shingling and Foundation Repairs ($60,000).
Site drainage design work was noted as deferred to 2017.
T. Ryce to research and advise D. Hudson regarding the internal loan
process.
6. Museum Action Plan
T. Ryce provided a review of the Museum Action Plan
Volunteer Sessions have been completed
Staff Workshop was held to identify core values and roles, work will continue in this area
A meeting has been scheduled with the Gas & Steam
Volunteers to begin identifying the equipment of interest to the club
The volunteer program reorganization has been assigned to staff, and volunteers as well as the
committee will be involved in the review
Staff will provide a workflow and regular updates to the committee.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7. Construction Update V. Plouffe
Final steps for Oddfellows Hall
Walk-about is planned for the May meeting
Annual painting to focus on Oddfellows exterior
Roofing repair priorities currently under review
General Store – architectural study of general store is imminent.
8. Exhibition Plan
K. Pyke provide an update
Vote for exhibits is now closed – 133 responses
Schedule now to be set for the next 5 years.
Year one to be Tom Thompson
9. New Business & Adjournment
Motion to Adjourn Moved: L. Coulter Seconded: P. Savel Carried Next Meeting: Tuesday, May 24, 6:00 pm at Pickering Museum Village in Oddfellows Hall Site Visit and Pizza
Committee Members to advise T. Ryce of
any food allergies or intolerances prior to the meeting.
Meeting Adjourned: 8:00 pm
Copy: Director, Culture & Recreation City Clerk