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HomeMy WebLinkAboutMarch 22, 2016 Page 1 of 4 Minutes/Meeting Summary Pickering Museum Village Advisory Committee Tuesday, March 22, 2016 7:00 pm City Hall – Main Committee Meeting Room Attendees: Marisa Carpino, Director, Culture & Recreation Tanya Ryce, Supervisor, Cultural Services Vince Plouffe, Supervisor, Facilities Operations Katrina Pyke, Coordinator, Museum Programs Paul Savel, Pickering Museum Village Advisory Committee Don Hudson, Pickering Museum Village Advisory Committee James Calder, Pickering Museum Village Advisory Committee Rose Ann Cowan, Pickering Museum Village Advisory Committee Graham Lowman, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Greg Oakes, Chair, Pickering Museum Village Foundation Terry Arvisais, Vice Chair, Pickering Museum Village Foundation Peter Spratt, Collins Barrow Consultants Absent: Pamela Fuselli, Pickering Museum Village Advisory Committee Laura Coulter, Pickering Museum Village Advisory Committee Laura Drake, Pickering Museum Village Advisory Committee Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Call to Order and Welcome T. Ryce called the meeting to order at 7:10 pm and welcomed all in attendance. T. Ryce extended regrets from L. Drake, P. Fuselli and L. Coulter. 2. Approval of Agenda & Minutes Motion: to approve the Agenda for the March 22, 2016 meeting. Moved: G. Lowman Seconded: R. Cowan Carried Page 2 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Motion: to approve the February 23, 2016 Minutes as presented. Moved: J. Calder Seconded: K. Emmink Carried 3. PMV Foundation Report T. Ryce introduced T. Arvisais who presented the PMV Foundation report. T. Arvisais circulated:  Minutes from the Foundation’s February meeting  Poster to be used at Delta Bingo to raise the Foundation profile  Treasurer’s Report  Copies of the AGM Report Booklet  Biography of AGM Guest Speaker – John Sabean  Duckie Race posters for distribution T. Arvisais noted:  That the Foundation would like to provide minutes to T. Ryce for circulation to the Advisory Committee following Foundation meetings  T. Arvisais requested support to promote the Rubber Duckie Race, and in the facilitation of an event in 2017 K. Pyke suggested that the Foundation attend the Minecraft and Amazing Race events to sell tickets. T. Ryce suggested a soft copy be sent out by City staff to all season pass holders. T. Ryce stated she would assist the Foundation should they wish to run a community event. T. Arvisais reviewed the following:  Foundation February minutes  Treasurer’s Report  Plans to increase sponsorships and donations T. Ryce to circulate Foundation minutes to the PMV Advisory Committee T. Ryce to share with City Staff Duckie Race information K. Pyke to request S. Gelbard send soft copy of Duckie Race poster to all Season Pass Holders Page 3 of 4 4. Sub-Committee Reports Collections Sub-Committee  No report Facility Improvements Sub-Committee D. Hudson reviewed the committee’s written report Amendments to the Facility Improvements Report as follows:  Corrections to reflect the titles of the following: Pickering Museum Village Advisory Committee Pickering Museum Village Foundation.  Item six in the report: G. Oakes asked that the request regarding the use of Foundation Bingo monies be clarified with the City Clerk.  Item 11: G. Oakes noted that the Shingle Mill is belt powered and not steam powered and that the reference to steam should be removed. Motion: To approve the Facility Improvements Sub- Committee report as amended. Moved: J. Calder Seconded: K. Emmink Carried Motion: That the PMV Advisory Committee approve the motion of the Facility Improvements Sub-Committee to extend a request from the Pickering Museum Village Advisory Committee for Bingo funds in the amount of $30,644.00 plus taxes from the Pickering Museum Village Foundation to support the installation of the heritage finishes and walkways in support of the Oddfellows Hall projects. Funds requested being subject to the Clerk’s acknowledgement that of the project is eligible for bingo monies funding. Moved: D. Hudson Seconded: R. Cowan Carried V. Plouffe to confirm use of Bingo monies with the City Clerk Page 4 of 4 Volunteer Recognition Sub-Committee G. Lowman reviewed the minutes from the Volunteer Recognition Sub-Committee meeting. Motion: to accept the minutes of the March Volunteer Recognition Sub-Committees as the March 2016 report. Moved: P. Savel Seconded: K. Emmink Carried 5. CMOG Update K. Pyke provided an update on the requirements of the Community Museum Operating Grant (CMOG). Each year staff are required to complete a specific set of qualifiers. This year staff are working on the following items: Polices  2 in with Finance  1 in with T. Ryce  2 currently under development Exhibit Plan  12 themes, 7 original, 5 traveling  members of the public can vote online until end of April  Ministry has scaled back the scope requirements Social Media Plan  Data has been analyzed  Draft will be completed in 2 weeks and will go to Director, Culture & Recreation for review 6. New Business & Adjournment Motion: To adjourn the meeting Moved: J. Calder Seconded: G. Lowman Carried Meeting Adjourned: 8:00 pm Copy: Director, Culture & Recreation City Clerk