HomeMy WebLinkAboutMay 9, 2016 City o1 A Executive Committee
Meeting Minutes
NC1 MONIZIC Monday, May 9, 2016
2:00 pm - Council Chambers
Chair: Councillor Brenner
Present:
Councillors:
K. Ashe
M. Brenner
I. Cumming
R. Johnson
B. McLean
D. Pickles
Absent: Mayor Ryan
Also Present:
M. Carpino - (Acting) Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
R. Holbom - Director, Engineering & Public Works
T. Melymuk - Director, City Development
J. Hagg - Fire Chief
C. Rose - Chief Planner
G. McGregor - Manager, Sustainability & Economic Development
D. Selsky - Manager, Capital Projects & Infrastructure
M. Gadzovski - Division Head, Water, Resources & Development Services
S. Karwowski - Division Head, Finance & Treasurer
D. Shields - City Clerk
N. Emery .- Coordinator, Traffic Operations
L. Roberts - Committee Coordinator
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
1. Khaled El Dalati, Project Manager, Parsons Inc.
Re: 407 Transitway Project from Kennedy Road to Brock Road
Environmental Assessment (MTO Project) Preferred Solution
Khaled El Dalati, Vice-President, Parsons Inc. appeared before the Committee to
provide an update with respect to the 407 Transitway Project from east of Kennedy
Road to east of Brock Road, which would encompass five stations over 19
kilometres. Through the aid of a power point presentation, he outlined the project
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. Meeting Minutes
V-i-■∎lit-'-' Monday, May 9, 2016
2:00 pm - Council Chambers
Chair: Councillor Brenner
schedule timelines from May, 2014 through December, 2016. He outlined the
preferred alternative routes and station layouts at the Whites Road, Brock Road and
Rossland Road stations.
Moved by Councillor Ashe
Seconded by Councillor Pickles
That the rules of procedure be suspended in order to allow the delegation an
additional five minutes.
Carried
Mr. El Dalati continued his presentation by providing an overview of the findings of
the environmental studies conducted, noting a cultural heritage feature was
identified at the Brock Road Station, stating that a heritage impact assessment will
be done. He concluded his presentation by outlining potential implementation
strategies.
A question and answer period ensued with Mr. El Dalati and Graham DeRose,
MTO, responding to questions raised. Members questioned plans for parking
spaces, and the possibility of a parking garage to reduce the footprint, transit
corridor expansion east of Brock Road, as well as timelines for the next section.
Members also questioned what it would take to have better coordination between
the Ministry of Transportation and Metrolinx to fast track the transitway to help clear
up grid lock with the upcoming future development of the Seaton lands.
2. Judith Avis
Re: Report ENG 10-16
Proposed All-way Stop Control, Liverpool and Wharf Street
Judith Avis appeared before the Committee in support of an all-way stop at
Liverpool and Wharf Street, stating she has road access onto Wharf Street. She
noted that during summer months, the townhouse complex closes off one access to
avoid additional parking in the area. She noted during this time, only one access
route is being used, which feeds through Wharf Street and Liverpool. She also
indicated that cycling in the area, the increase in traffic during dragon boat season
as well as music nights and drag racing all contribute to the need for the all-way
stop.
(III) Matters for Consideration
1. Director, Engineering & Public Works, Report ENG 08-16
Repair and Maintenance of Municipal. Fences
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city o1 Executive Committee
Meeting Minutes
K O-'011. 1-0C Monday, May 9, 2016
2:00 pm - Council Chambers
Chair: Councillor Brenner
A brief discussion period ensued with staff being requested to look into the
possibility of living walls to help reduce maintenance costs. Staff were also
requested in going forward, to look into developing strategies which would clarify
the responsibility for maintenance with homeowners backing on to Regional and
City roads on future developments.
Moved by Councillor McLean
Seconded by Councillor Pickles
1. That Council direct staff to prepare an asset management plan and financial.
strategy for the maintenance, repair, and replacement of municipal fences in
2016 for Council consideration;
2. That funding be considered through the annual budget process in the Current
Budget for the repair and maintenance of municipal fences along road
allowances and other City lands;
3. That a funding strategy for City fence replacement be developed and
implemented for future Capital Budgets based on the criteria of safety and
structural condition;
4. That City of Pickering staff initiate discussion with Region of Durham staff on
the responsibility and funding of maintenance, repair and replacement of
noise attenuation and screen/privacy fences along Regional Roads;
5. That Council direct City Development and Engineering & Public Works staff
to review the placement of fences in future developments, especially the
Seaton Community in order to minimize future costs; and
6. That a copy of Report ENG 08-16 be forwarded to the Region of Durham for
information.
Carried
2. Director, Engineering & Public Works, Report ENG 10-16
Proposed All-way Stop Control, Liverpool Road and Wharf Street
Moved by Councillor Cumming
Seconded by Councillor Pickles
1. That the attached draft by-law be enacted to amend Schedule "7" to By-law
6604/05 to provide for the regulation of stop signs on highways or parts of
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4 Executive Committee
Meeting Minutes
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2:00 pm - Council Chambers
Chair: Councillor Brenner
highways under the jurisdiction of The Corporation of the City of Pickering,
specifically to address the proposed installation of an all-way stop control at
the intersection of Liverpool Road and Wharf Street, and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
3. Director, Corporate Services & City Solicitor, Report FIN 07-16
Cash Position Report as at December 31, 2015
Moved by Councillor Pickles
Seconded by Councillor Johnson
That report FIN 07-16 from the Director, Corporate Services & City Solicitor be
received for information.
Carried
4. Director, Corporate Services & City Solicitor, Report FIN 08-16
2016 Tax Rates and Final Tax Due Dates for all Realty Tax Classes,
Except for Commercial, Industrial and Multi-Residential Realty Classes
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That Report FIN 08-16 of the Director, Corporate Services & City Solicitor
regarding the 2016 tax rates be received;
2. That the 2016 tax rates for the City of Pickering be approved as contained in
Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 28, 2016 and
September 28, 2016 excluding the industrial, multi-residential and
commercial realty tax classes;
4. That for the year 2016, the City shall levy upon designated Universities and
Colleges an annual tax at the prescribed amount for each full-time student
enrolled in the University or College, as determined by the Minister of
Training, Colleges and Universities, payable on or after July 1st ;
5. That the attached By-law be approved;
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Meeting Minutes
iiiCIP_C1014101. Monday, May 9, 2016
2:00 pm - Council Chambers
Chair: Councillor Brenner
6. That the Division Head, Finance & Treasurer be authorized to make any
changes or undertake any actions necessary to comply with Provincial
regulations including altering due dates or final tax rates to ensure that the
property tax billing process is completed; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Carried
5. Director, Corporate Services & City Solicitor, Report FIN 09-16
Investment Portfolio Activity for the Year Ended December 31, 2015
Ontario Regulation 438/97 under the Municipal Act, 2001
Moved by Councillor Pickles
Seconded by Councillor Cumming
It is recommended that report FIN 09-16 of the Director, Corporate Services & City
Solicitor regarding Investment Portfolio Activity for the Year Ended December 31,
2015 be received for information.
Carried
(V) Other Business
1. Councillor Ashe gave notice that he would be bringing forward a Notice of Motion at
the May 16th Council meeting seeking financial support for the Fort McMurray
Wildfires.
2. Councillor Pickles noted he has received a number of inquiries with respect to the
amount of ongoing construction on various City roads and the resulting impact on
traffic. He requested staff contact the Ministry of Transportation as well as the
Region of Durham to request solutions through better coordination in order to
improve traffic flow problems.
(VI) Adjournment
The meeting adjourned at 2:45 pm.
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