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HomeMy WebLinkAboutMay 9, 2016 City o1 A Executive Committee Meeting Minutes NC1 MONIZIC Monday, May 9, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner Present: Councillors: K. Ashe M. Brenner I. Cumming R. Johnson B. McLean D. Pickles Absent: Mayor Ryan Also Present: M. Carpino - (Acting) Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holbom - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hagg - Fire Chief C. Rose - Chief Planner G. McGregor - Manager, Sustainability & Economic Development D. Selsky - Manager, Capital Projects & Infrastructure M. Gadzovski - Division Head, Water, Resources & Development Services S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk N. Emery .- Coordinator, Traffic Operations L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Khaled El Dalati, Project Manager, Parsons Inc. Re: 407 Transitway Project from Kennedy Road to Brock Road Environmental Assessment (MTO Project) Preferred Solution Khaled El Dalati, Vice-President, Parsons Inc. appeared before the Committee to provide an update with respect to the 407 Transitway Project from east of Kennedy Road to east of Brock Road, which would encompass five stations over 19 kilometres. Through the aid of a power point presentation, he outlined the project 1 • city o = Executive Committee . Meeting Minutes V-i-■∎lit-'-' Monday, May 9, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner schedule timelines from May, 2014 through December, 2016. He outlined the preferred alternative routes and station layouts at the Whites Road, Brock Road and Rossland Road stations. Moved by Councillor Ashe Seconded by Councillor Pickles That the rules of procedure be suspended in order to allow the delegation an additional five minutes. Carried Mr. El Dalati continued his presentation by providing an overview of the findings of the environmental studies conducted, noting a cultural heritage feature was identified at the Brock Road Station, stating that a heritage impact assessment will be done. He concluded his presentation by outlining potential implementation strategies. A question and answer period ensued with Mr. El Dalati and Graham DeRose, MTO, responding to questions raised. Members questioned plans for parking spaces, and the possibility of a parking garage to reduce the footprint, transit corridor expansion east of Brock Road, as well as timelines for the next section. Members also questioned what it would take to have better coordination between the Ministry of Transportation and Metrolinx to fast track the transitway to help clear up grid lock with the upcoming future development of the Seaton lands. 2. Judith Avis Re: Report ENG 10-16 Proposed All-way Stop Control, Liverpool and Wharf Street Judith Avis appeared before the Committee in support of an all-way stop at Liverpool and Wharf Street, stating she has road access onto Wharf Street. She noted that during summer months, the townhouse complex closes off one access to avoid additional parking in the area. She noted during this time, only one access route is being used, which feeds through Wharf Street and Liverpool. She also indicated that cycling in the area, the increase in traffic during dragon boat season as well as music nights and drag racing all contribute to the need for the all-way stop. (III) Matters for Consideration 1. Director, Engineering & Public Works, Report ENG 08-16 Repair and Maintenance of Municipal. Fences 2 city o1 Executive Committee Meeting Minutes K O-'011. 1-0C Monday, May 9, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner A brief discussion period ensued with staff being requested to look into the possibility of living walls to help reduce maintenance costs. Staff were also requested in going forward, to look into developing strategies which would clarify the responsibility for maintenance with homeowners backing on to Regional and City roads on future developments. Moved by Councillor McLean Seconded by Councillor Pickles 1. That Council direct staff to prepare an asset management plan and financial. strategy for the maintenance, repair, and replacement of municipal fences in 2016 for Council consideration; 2. That funding be considered through the annual budget process in the Current Budget for the repair and maintenance of municipal fences along road allowances and other City lands; 3. That a funding strategy for City fence replacement be developed and implemented for future Capital Budgets based on the criteria of safety and structural condition; 4. That City of Pickering staff initiate discussion with Region of Durham staff on the responsibility and funding of maintenance, repair and replacement of noise attenuation and screen/privacy fences along Regional Roads; 5. That Council direct City Development and Engineering & Public Works staff to review the placement of fences in future developments, especially the Seaton Community in order to minimize future costs; and 6. That a copy of Report ENG 08-16 be forwarded to the Region of Durham for information. Carried 2. Director, Engineering & Public Works, Report ENG 10-16 Proposed All-way Stop Control, Liverpool Road and Wharf Street Moved by Councillor Cumming Seconded by Councillor Pickles 1. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of 3 4 Executive Committee Meeting Minutes MON12'- Monday, May 9, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Liverpool Road and Wharf Street, and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 07-16 Cash Position Report as at December 31, 2015 Moved by Councillor Pickles Seconded by Councillor Johnson That report FIN 07-16 from the Director, Corporate Services & City Solicitor be received for information. Carried 4. Director, Corporate Services & City Solicitor, Report FIN 08-16 2016 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial, Industrial and Multi-Residential Realty Classes Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report FIN 08-16 of the Director, Corporate Services & City Solicitor regarding the 2016 tax rates be received; 2. That the 2016 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 28, 2016 and September 28, 2016 excluding the industrial, multi-residential and commercial realty tax classes; 4. That for the year 2016, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 5. That the attached By-law be approved; 4 City 4 Executive Committee 'z-• '�--�— � � Meeting Minutes iiiCIP_C1014101. Monday, May 9, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner 6. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Corporate Services & City Solicitor, Report FIN 09-16 Investment Portfolio Activity for the Year Ended December 31, 2015 Ontario Regulation 438/97 under the Municipal Act, 2001 Moved by Councillor Pickles Seconded by Councillor Cumming It is recommended that report FIN 09-16 of the Director, Corporate Services & City Solicitor regarding Investment Portfolio Activity for the Year Ended December 31, 2015 be received for information. Carried (V) Other Business 1. Councillor Ashe gave notice that he would be bringing forward a Notice of Motion at the May 16th Council meeting seeking financial support for the Fort McMurray Wildfires. 2. Councillor Pickles noted he has received a number of inquiries with respect to the amount of ongoing construction on various City roads and the resulting impact on traffic. He requested staff contact the Ministry of Transportation as well as the Region of Durham to request solutions through better coordination in order to improve traffic flow problems. (VI) Adjournment The meeting adjourned at 2:45 pm. 5