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Home My WebLink AboutApril 18, 2016ct °o Council Meeting Minutes Monday, .April 18, 2016 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner I: Cumming R. Johnson B. McLean D.-Pickles Also Present: T. Prevedel Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M., Carpino - Director, Culture & Recreation J. Hagg - Fire Chief -R. Holborn Director, Engineering & Public Works T. Melymuk Director, City Development S. Karwowski - Division .Head, Finance & Treasurer D. Shields City Clerk (I) Invocation Mayor'Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of.lnterest No.disclosures of interest were noted. (111) Adoption of .Minutes Resolution #151 /16 . Moved by Councillor Cumming Seconded by Councillor Brenner In Camera Council Meeting'Minutes, March 29, 2016 Council Meeting Minutes, March 29, 2016 Executive Committee Minutes, April 11, 2016 Planning & Development Committee Meeting Minutes, April 11, 2016 Carried C tq Council Meeting Minutes Monday, April 18, 2016 PlCKE 7:00 PM - Council Chambers (IV) Correspondence 1. Corr.27-16 Cristina Celebre Senior Planner — Development Review & Heritage City of Pickering Resolution #152/16 Moved by Councillor Pickles Seconded By Councillor Ashe That Corr. 27-16 received from Cristina Celebre, Senior Planner — Development Review & Heritage, submitting the 2015 Year End Report and 2016 Workplan on behalf of the Heritage Pickering Advisory Committee be received for information. Carried (V) Committee Reports a) Executive Committee Reports 2. Director, Culture & Recreation, Report CR 03-16 Pickering Food Truck Festival -Request to Issue Permit for use of Esplanade Park Council Decision That Council authorize staff to issue a permit for the use of Esplanade Park by Canadian Food Truck Festivals from August 3 to August 8, 2016 (inclusive), for the 2016 Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Culture & Recreation and the Chief Administrative Officer; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, Culture & Recreation, Report CR 06-16 Tender for Don Beer Arena Roof Replacement -Tender No. T-8-2016 Council Decision That Tender No. T-8-2016 submitted by Foran's Roofing & Sheetmetal Limited in the amount of $402,280.00 (HST included) be accepted; 2 Council Meeting Minutes Monday, April 18, 2016 7:00 PM - Council Chambers 2. That the total gross project cost of $511,890.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of $460,973.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost in the amount of $460,973.00 as follows: a) the sum of $460,000.00, as provided for in the 2016 Don Beer Arena Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 10 years; b) the balance amount of $973.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $55,300.00 be included in the annual Current Budget for the City of Pickering commencing 2016, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Engineering & Public Works, Report ENG 05-16 Request for Proposal No. RFP-4-2016 Consulting Services for Replacement of the Wilson and Altona Bridges Council Decision 1. That the proposal No. RFP-4-2016 submitted by The Greer Galloway Group Inc., to undertake the Engineering Design for the replacement of the Wilson & Altona Bridges in the amount of $110,645.08 (HST included) be accepted; 2. That the total gross project cost of $166,674.00 (HST included), including the RFP amount and other associated costs, and the total net project cost of $150,095.00 (net of HST rebate) be accepted; 3. That Council authorize the Division Head, Finance & Treasurer to finance the total net project cost of $150,095.00 as follows: 3 I Council Meeting Minutes Monday, April 18, 2016 7:00 PM - Council Chambers a) The sum of $75,048.00 as approved in the 2015 Capital Budget for the Wilson Bridge to be funded by a transfer from the Rate Stabilization Reserve; b) The sum of $75,047.00 as approved in the 2016 Capital Budget for the Altona Bridge to be funded by a transfer from the Roads & Bridges Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Director, Engineering & Public Works, Report ENG 06-16 Asphalt Resurfacing on Various City Streets -Tender No. T-5-2016 Council Decision That Tender No. T-5-2016 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,128,329.30 (HST included) be accepted; 2. That the total gross project cost of $1,387,895.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $1,249,842.00 (net of HST rebate) be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of $1,249,842.00 as follows: a) The sum $1,051,102.00 as approved in the 2016 Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of $198,740.00 as approved in the 2016 Capital Budget to be funded from the Ontario Community Infrastructure Fund (OCIF) Grant; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Corporate Services & City Solicitor, Report FIN 06-16 Commodity Price Hedging Agreements Report Council Decision It is recommended that Report FIN 06-16 from the Director, Corporate Services & City Solicitor regarding commodity price hedging agreements be received for information. 4 Caq 00 141 Council Meeting Minutes Monday, April 18, 2016 PlCKEWNG 7:00 PM - Council Chambers Resolution #153/16 Moved by Councillor Cumming Seconded by Councillor Brenner That Report 2016-04 of the Executive Committee meeting held on April 11, 2016, be adopted, save and except Item 1. Carried 1. Director, Engineering & Public Works, Report ENG 07-16 Claremont Park Master Plan Resolution # 154/16 Moved by Councillor Cumming Seconded by Councillor Brenner 1. That the Claremont Park Master Plan be endorsed by Council; 2. That staff be directed to work with the community organizations and service clubs, to investigate further opportunities for external funding sources to assist with the design and construction costs; 3. That staff be directed to work with the Claremont District Community Association, Claremont Lion's Club, Claremont Baseball Associations and other service clubs identified as park users, to prepare detailed designs in preparation for construction as projects are approved in the Capital Budget; and 4. That appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried b) Planning & Development Committee Reports 1. Director, City Development, Report PLN 05-16 Zoning By-law Amendment Application A 02/16 All -Mar Developments Limited Part of Lot 19, Range 3, BFC, being Part 3, Plan 40R-2194 (970 Brock Road) 5 Council Meeting Minutes Monday, April 18, 2016 7:00 PM - Council Chambers That Zoning By-law Amendment Application A 02/16, submitted by All -Mar Developments Limited, to permit "Professional Office" and "Business Office" uses on lands being Part of Lot 19, Range 3, BFC, being Part 3, Plan 40R-2194 be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 05-16 be forwarded to Council for enactment. Resolution #155/16 Moved by Councillor Cumming Seconded by Councillor Brenner That Report 2016-02 of the Planning & Development Committee meeting held on April 11, 2016, be adopted. Carried (VI) New and Unfinished Business 1. Director, City Development, Report BLD 02-16 Building By-law Amendments under the Building Code Act Resolution #156/16 Moved by Councillor Cumming Seconded by Councillor Brenner That the City's Building By-law 7362114 which prescribes Fees Payable for Building Permits be amended as set out in Appendix I to Report BLD 02-16. Carried (VII) By-laws 7480/16 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended by By-law 2092/85, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 19, Range 3, BFC, being Part 3, Plan 40R-2194, in the City of Pickering. (A 02/16) 7481 /16 Being a by-law to authorize the Don Beer Arena Roof Replacement project in the City of Pickering and the issuance of debentures in the amount of $460,000.00. 7482/16 Being a by-law to establish Block 35, Plan 40M-2086 as public highway. M I __ Council Meeting Minutes Monday, April 18, 2016 7:00 PM - Council Chambers 7483/16 Being a by-law to exempt Block 76, Plan 40M-1512, from the part lot control provisions of the Planning Act. 7484/16 Being a by-law to establish that part of Block 37, Plan 40M-2552, being Part 1, 40R-29155 as public highway. 7485/16 Being a by-law to exempt Block 1, Plan 40M-2558, Pickering, from the part lot control provisions of the Planning Act. 7486/16 Being a by-law to amend Schedule "B" of By-law 7362/14 identifying fees payable respectively. 7487/16 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham being Lots 27 and 28, Part Lots 24, 25 and 26, Registrar's Compiled Plan 819, Part Lots 54 and 55, Registrar's Compiled Plan 1041, being Parts 3 and 4, 40R- 28010, Parts 7 and 8, 40R-17242, Part 2, 40R-24073 and Part 2, 40R-25532, Now Lots 1 to 29 and Blocks 30 to 48, Plan 40M-2552, in the City of Pickering (A 04/16) 7488/16 Being a by-law to exempt Blocks 13, 14, 15 and 16, Plan 40M-2557, from the part lot control provisions of the Planning Act. Resolution #157/16 Moved by Councillor Cumming Seconded by Councillor Brenner That By-law Nos. 7480/16 through 7488/16, be approved. Carried (VIII) Other Business Councillor Brenner gave notice that he would be bringing forward a Notice of Motion with respect to Metrolinx east/west access route to service the northern community. 2. Councillor Brenner gave notice that he would be bringing forward a Notice of Motion with respect to Metrolinx plans for noise attenuation along the lakeshore east/west corridor through the City of Pickering. 3. Councillor Brenner noted he was seeking direction from staff to address the changes in infill in older established communities and how best to conduct consultation on design guidelines to help these communities maintain their character. 7 e``q Council Meeting Minutes Monday, April 1.8, 2016 7:00 PM - Council Chambers 4. Councillor Pickles questioned whether staff had received any communication from the - Region of Durham or the Province regarding improvements to the west/east Taunton Steeles connection. 5. Councillor McLean gave notice that.he would .be bringing forward a Notice of Motion with respect to the Province's changes of funding cuts for Autism Programs. . (IX) Confirmation By-law By-law Number #7489/16 Councillor Ashe, seconded by Councillor McLean, moved for leave to introduce a By - Jaw of the City of Pickering to confirm those proceedings of April 18, 2016. Carried (X) Adjournment Moved by Councillor McLean Seconded by Councillor Brenner That the meeting be adjourned at 7:15 pm. Carried Dated this 18th day of April, 2016. ,*' r� Ilk Mayor Debbie Shields City Clerk J 8