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HomeMy WebLinkAboutCommunities in Bloom - April 16 2007 Page 1 CORP0228—2/02 Minutes / Meeting Summary Communities In Bloom Advisory Committee April 16, 2007 10:00 am Main Committee Room Attendees: Mayor Dave Ryan, City of Pickering (Chair) Regional Councillor Bill McLean, City of Pickering (Co-Chair) Tom Melymuk, City of Pickering John Hannah, City of Pickering Dorsey James, Sculptor Kathy McKay, Ajax-Pickering Board of Trade Sigrid Squire, Pickering Horticultural Society Jim McCafferty, Durham Separate School Board Larry Noonan, Altona Forest Stewardship Committee Marla Shim, City of Pickering (Recording Secretary) Absent: Alan Arsenault, Pickering Town Centre Mike Bender, Toronto Region Conservation Authority Chris Braney, Durham District School Board Gail Lawlor, Durham Sustain Ability Lorna Murphy, Pickering Town Centre John Hannah, City of Pickering Julie Oakes, Bloomers & Britches Steve Reynolds, City of Pickering Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 1. Welcome and Introductions  Councillor Mclean welcomed members to the meeting 2. Kickoff Event  Lynn gave an overview of the April 20th kickoff event: - CIB website up and running and the Calendar of Events will be posted this week - a copy of the Calendar of Events was circulated for members to view - kickoff event will be outdoors in the gazebo, but will be moved indoors, if weather not conducive - expected judges are: Carola Vyhnak, Durham Region Reporter from the Toronto Star, Kasia Bodurka, Co-host Daytime Television Show for Rogers Cable and Kristen Calis, Pickering Reporter from the News Advertiser Page 2 CORP0228—2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) - Committee members are requested to meet on Friday, April 20th at 2:30 pm in the Main Committee Room prior to the kickoff event 3. Pickering Garden Competition  John reported that judging information and criteria are being drafted for the front lawn garden competition  There will likely be three judges visiting the gardens and magnets with the CIB logo have been ordered for the judges’ vehicles  Garden Competition forms are available on the internet or through Customer Care  June 8th is the deadline for registering to participate in the program  Tom asked if any Committee members were interested in participating in the judging  Sigrid mentioned that she informed Horticultural Society members of the competition and will distribute registration forms at their next meeting. There was a lot of interest shown and some members will likely be interested in volunteering to assist with the judging  Tom and John will keep members informed about the garden competition and seek input to make sure that it is a successful program  The intent is to have various sectors involved, including private homes, industrial operations, store fronts and smaller businesses  John mentioned that the City will be creating “door hangers” that can be hung on front doors to encourage people to participate in the garden competition  Dorsey inquired as to when the door hangers will be available for distribution  Councillor McLean suggested that the letter of encouragement could be entitled “Blooming Nice Garden” John may have door hangers available for this Friday, or at the next CIB Advisory Committee meeting 4. Judges Tour  John circulated a copy of a PowerPoint presentation “Preparing for the Judges” and also advised that the CIB Profile Book is being prepared  It is important for the judges to meet members of the community during their tour Page 3 CORP0228—2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate)  The judges need to see as much as possible, but also be given enough free time to relax and do their work, so that they do not feel too pressured  The City still needs to find a place for the judges to stay. A bed and breakfast would be appropriate.  The tour will be designed to make sure that the City is showcased in the eight CIB judging categories Contact John for any suggested places 5. Sponsorship Update  Councillor McLean informed members that he and the Mayor are trying to obtain sponsorship and will be sending letters and making calls to potential sponsors  Pine Ridge Garden Centre on Brock Road has agreed to provide all of the plant material for the kickoff event. This will be recognized as an in-kind sponsorship.  Sponsorship funds will be put into a special reserve fund for the exclusive use of the CIB program 4. Next Meeting  Kickoff event is on Friday, April 20, 2007 (members to meet at 2:30 pm in the Main Committee Room)  Next Advisory Committee meeting scheduled for Monday, May 7, 2007 at 10:00 am in the Main Committee Room Meeting Adjourned: 10:50 am Copy: All Members Chief Administrative Officer Directors City Clerk