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HomeMy WebLinkAbout17DEC14 EXECUTIVE COMMITTEE MEETING MINUTES MONDAY, DECEMBER 14, 1998 - 7:50 P.M. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner D. Dickerson - Chairman M. Holland R. Johnson D. Pickles D. Ryan ALSO PRESENT: T.J. Quinn - General Manager N. Carroll - Director of Planning G. Paterson - Director of Finance B. Taylor - Town Clerk D. Kearns - Committee Coordinator (I) ADOPTION OF MINUTES Regular Meeting of November 23, 1998. (II) DELEGATIONS 1. Chris Prentice, Delcan and Associates, made a presentation on Phase 1 of the Transit Partnership/Amalgamation Study. He introduced Steve Martin of Price, Waterhouse, Coopers who was also involved in the Study. He commented on the 3 phases of the study and advised of the close dialogue held with all stakeholders. He outlined the 5 Integration Options stating that their recommendation is for Amalgamation - Municipal Entity. Phase 2 will look at the financial aspect and cost sharing. Benefits of amalgamation include customer service, financial, efficiency, etc. He requested that Council approve Amalgamation - Municipal Entity and for Phase 2 to proceed. 79 (III) MATTERS FOR CONSIDERATION 1. ZONING BY-LAW AMENDMENT APPLICATION A 21/98 JADE SEA PROPERTIES AND 761750 ONTARIO INC. PART OF LOTS 17 & 18, CONCESSION 1 (HOME AND LEISURE CENTRE) FILE NUMBER - B 2310 - A 21/98 In Planning Recommendation Report #29-98, it is recommended that Zoning By-law Amendment Application A 21/98, submitted on behalf of Jade Sea Properties and 761750 Ontario Inc., on Part of Lots 17 and 18, Concession 1 to allow development of an automobile sales facility and accessory uses such as restaurant, offices, children’s play area, vehicle display, car wash and service facilities be APPROVED. Approved as amended See Recommendation #1 Glen Browle, representing Jade Sea stated his agreement with staff’s recommendation as amended and requested Council’s support. 2. DRAFT PLAN OF CONDOMINIUM 18CDM-98002 DISCOVERY PLACE LIMITED THE MILLENNIUM - WEST TOWER PART LOT 21, CONCESSION 1 (PART 3, REGISTERED PLAN 40R-15318) (SOUTH SIDE OF KINGSTON ROAD, EAST OF GLENANNA ROAD) FILE NUMBER - B 2232 That Council recommend to the Region of Durham that Draft Plan of Condominium 18CDM-98002, submitted by Discovery Place Limited, for the establishment of condominium tenure on lands being Part of Lot 21, Concession 1, be APPROVED subject to the conditions outlined in Appendix No. I to Recommendation Report No. 28-98. Approved See Recommendation #2 3. 1999 INTERIM SPENDING AUTHORITY FILE NUMBER - C 1000 In the Director of Finance and Treasurer’s Report FIN 37-98, it is recommended that the 1999 Interim Operating Expenditures be approved at 50% of the prior years’ budget, including exceptions, as noted on Attachment 1, pending approval of the formal 1999 budget by Council. Approved See Recommendation #3 4. 1999 TEMPORARY BORROWING BY-LAW FILE NUMBER - C 5000 In the Director of Finance and Treasurer’s Report FIN 36-98, it is recommended that a draft by-law to establish the temporary borrowing limit to meet 1999 current and capital expenditures pending receipt of taxes and other revenues, be forwarded to Council for enactment. By-law forwarded to Council Approved See Recommendation #4 80 5. ADJUSTMENTS TO RESIDENTIAL PROPERTIES IN THE TAX ROLL AS PER SECTION 442 OF THE MUNICIPAL ACT FILE NUMBER - C 5000 In the Director of Finance and Treasurer’s Report FIN 35-98, it is recommended that the write-off of taxes due to demolition, clerical error, exemption or vacancy, as provided under Section 442 of the Municipal Act be approved. Approved See Recommendation #5 6. ADJUSTMENTS TO COMMERCIAL/INDUSTRIAL PROPERTIES ON THE TAX ROLL AS PER SECTION 442 OF THE MUNICIPAL ACT FILE NUMBER - C 5000 In the Director of Finance and Treasurer’s Report FIN 34-98, it is recommended that the write-off of taxes due to vacancy, bankruptcy, clerical error or demolition, as provided under Section 442 of the Municipal Act be approved. Approved See Recommendation #6 7. BIOPHYSICAL REVIEW AND ENVIRONMENTAL ACTION PLAN - PICKERING NUCLEAR STATION FINAL REPORT AND COMMUNITY WORKING GROUP COMMENTS FILE NUMBER - F 2710.01 In Chief Administrative Officer’s Report CAO 12-98, it is recommended that this Report, dealing with Ontario Hydro’s Biophysical Review and Environmental Action Plan for the Pickering Nuclear Station be received. Approved See Recommendation #7 8. LICENCE AGREEMENTS ONTARIO HYDRO - KINSMEN PARK, ALEX ROBERTSON PARK AND BEACHFRONT PARK FILE NUMBER - D 3310 In the Director of Parks and Facilities’ Report PF 12-98, it is recommended that a draft by-law to authorize the execution of a Licence Agreement for park purposes between the Town and Ontario Hydro, be forwarded to Council for enactment. By-law forwarded to Council 9. EXEMPTION OF BLOCK 30, PLAN 40M-1689 COUGS INVESTMENTS FROM PART LOT CONTROL FILE NUMBER - D 2310 In Legal Services Report L 107/98, it is recommended that a draft by-law to exempt Block 30, Plan 40M-1689 from part lot control, be forwarded to Council for enactment. By-law forwarded to Council 81 10. ROAD DEDICATION (CLOUDBERRY COURT) PART OF LOT 25, CONCESSION 1 DESIGNATED AS PARTS 7 AND 9, PLAN 40R-15364 FILE NUMBER - E 4000 In Legal Services Report L 109/98 it is recommended that a draft by-law to dedicate Parts of Lot 25, Concession 1, designated as Parts 7 and 9, Plan 40R-8386 (Cloudberry Court), be forwarded to Council for enactment. By-law forwarded to Council 11. JULY 16, 1998 STORM FILE NUMBER - A 2310.26 In Clerk’s Report CL 54/98, it is recommended that a request be made to the Minister of Municipal Affairs and Housing to provide “General” funding to the Town of Pickering to compensate those homeowners and the Town of Pickering who incurred damages to their property during the storm of July 16, 1998. Approved See Recommendation #8 12. GOVERNANCE COMMITTEE OF THE REGION OF DURHAM FILE NUMBER - A In Clerk’s Report CL 61/98, it is recommended that assistance to the Governance Committee, established by Regional Council on November 18, 1998, providing information concerning the service areas of Roads, Planning and Fire Protection be agreed upon. Approved See Recommendation #9 13. FEES FOR SERVICE FILE NUMBER - C 1000 In Clerk’s Report CL 55/98, it is recommended that a draft by-law to increase fees for Pool Enclosure Permits, Sign Permits, Fire Inspection Reports, Subdivision Processing Fees and Driveway Entrances and to establish fees for services by the Fire Department and Municipal Consent Fees, be forwarded to Council for enactment. By-law forwarded to Council 14. ADVANCE FUNDING PROGRAM FILE NUMBER - D 2300 In Clerk’s Report CL 58/98, it is recommended that this report be received and that Council should insert wording at this point to establish a Committee to review the applications for advance fun ding or refer the applications to a staff or agency for review. Approved See Recommendation #10 82 15. APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS TO ENFORCE PARKING BY-LAW FILE NUMBER - A 1900 In Clerk’s Report CL 60/98, it is recommended that a draft by-law to appoint three persons to enforce the Parking By-law, be forwarded to Council for enactment. By-law forwarded to Council 16. APPOINTMENT OF BY-LAW ENFORCEMENT OFFICER TO ENFORCE PARKING BY-LAW AT DCC #139, 1400 THE ESPLANADE, CASITAS AT DISCOVERY PLACE FILE NUMBER - A 1900 In Clerk’s Report CL 51/98, it is recommended that a draft by-law to appoint one person to enforce the Parking By-law at DCC #139, 1400 The Esplanade, Casitas at Discovery Place, be forwarded to Council for enactment. By-law forwarded to Council 17. AMALGAMATION A - MUNICIPAL ENTITY FILE NUMBER - F 4100 To approve Amalgamation A - Municipal Entity in principle, as the Preferred Integration Option for further analysis. Approved See Recommendation #11 18. REMUNERATION FOR MEMBERS OF COUNCIL FILE NUMBER - A 2110 In Clerk’s Report CL 59/98, it is recommended that a draft by-law to provide remuneration for Members of Council be forwarded to Council for enactment. Referred to the January 11, 1999 Executive Committee Meeting 19. “KIDNEY MONTH” - MARCH 1999 FILE NUMBER - A 2111 That Mayor Arthurs be authorized to make the following proclamation: “KIDNEY MONTH” - MARCH, 1999 Approved See Recommendation #12 (IV) OTHER BUSINESS 1. Mayor Arthurs congratulated Councillor Ryan on being the Official Liberal Candidate. 2. Mayor Arthurs advised that Pickering was successful in the Pickering/Ajax Mayor’s Challenge respecting Waste Reduction. 83 (V) ADJOURNMENT The Meeting adjourned at 9:25 p.m. DATED________________________ CLERK_________________________ TOWN OF PICKERING That the Executive Committee of the Town of Pickering having met on December 14, 1998, presents its sixteenth report to Council and recommends: 1. ZONING BY-LAW AMENDMENT APPLICATION A 21/98 JADE SEA PROPERTIES AND 761750 ONTARIO INC. PART OF LOTS 17 & 18, CONCESSION 1 (HOME AND LEISURE CENTRE) FILE NUMBER - B 2310 - A 21/98 That Zoning By-law Amendment Application A 21/98, submitted on behalf of Jade Sea Properties and 761750 Ontario Inc., on Part of Lots 17 and 18, Concession 1 to allow development of an automobile sales facility and accessory uses such as restaurant, offices, children’s play area, vehicle display, car wash and service facilities be APPROVED, subject to the conditions outlined in Appendix I to Recommendation Report Number 29/98 revised to replace condition 2(c) with the following: (c) include appropriate provisions to limit the height of any development on the portions of the subject lands currently owned by 761750 Ontario Inc. to a maximum of 12.0 metres; 2. DRAFT PLAN OF CONDOMINIUM 18CDM-98002 DISCOVERY PLACE LIMITED THE MILLENNIUM - WEST TOWER PART LOT 21, CONCESSION 1 (PART 3, REGISTERED PLAN 40R-15318) (SOUTH SIDE OF KINGSTON ROAD, EAST OF GLENANNA ROAD) FILE NUMBER - B 2232 That Council recommend to the Region of Durham that Draft Plan of Condominium 18CDM-98002, submitted by Discovery Place Limited, for the establishment of condominium tenure on lands being Part of Lot 21, Concession 1, be APPROVED subject to the conditions outlined in Appendix No. I to Recommendation Report No. 28-98. 3. 1999 INTERIM SPENDING AUTHORITY FILE NUMBER - C 1000 1. the 1999 Interim Operating Expenditures be approved at 50% of the prior years’ budget, including exceptions, as noted on Attachment 1, pending approval of the formal 1999 budget by Council; and 2. The appropriate Town of Pickering officials be authorized to take the necessary actions to give effect thereto. 2 4. 1999 TEMPORARY BORROWING BY-LAW FILE NUMBER - C 5000 That Report FIN 36/98 be received and that: 1. the temporary borrowing limit to meet 1999 current and capital expenditures pending receipt of taxes and other revenues be established at $26,000,000; 2. the necessary Bill (by-law attached) be presented to Council; and 3. the appropriate Town of Pickering officials be authorized to take the necessary actions to give thereto. 5. ADJUSTMENTS TO RESIDENTIAL PROPERTIES IN THE TAX ROLL AS PER SECTION 442 OF THE MUNICIPAL ACT FILE NUMBER - C 5000 That Report FIN 35-98 be received and that: 1. the write-off of taxes due to demolition, clerical error, exemption or vacancy, as provided under Section 442 of the Municipal Act be approved; and 2. the appropriate staff of the Town of Pickering be given the authority to give effect thereto. 6. ADJUSTMENTS TO COMMERCIAL/INDUSTRIAL PROPERTIES ON THE TAX ROLL AS PER SECTION 442 OF THE MUNICIPAL ACT FILE NUMBER - C 5000 That Report FIN 34-98 be received and that: 1. the write-off of taxes due to vacancy, bankruptcy, clerical error or demolition, as provided under Section 442 of the Municipal Act be approved; and 2. the appropriate staff of the Town of Pickering be given the authority give effect thereto. 7. BIOPHYSICAL REVIEW AND ENVIRONMENTAL ACTION PLAN - PICKERING NUCLEAR STATION FINAL REPORT AND COMMUNITY WORKING GROUP COMMENTS FILE NUMBER - F 2710.01 1. That Town Council receive Report to Council CAO 12-98, dealing with Ontario Hydro’s Biophysical Review and Environmental Action Plan for the Pickering Nuclear Station. 2. That Town Council strongly encourage Ontario Hydro to: a) continue to liaise with the Town, the community and other stakeholders on the implementation of the Environmental Action Plan for the Pickering Nuclear Station; and 3 b) immediately begin a subsequent study of all issues related to the operation of the Pickering Nuclear Station not dealt with in the biophysical review, and that in undertaking this study, Ontario Hydro invite the involvement of the Town, the existing community working group and other stakeholders in meaningful consultation, including consultation on the terms of reference for the study. 3. That a copy of this Report be forwarded to Ontario Hydro and the Atomic Energy Control Board. 8. JULY 16, 1998 STORM FILE NUMBER - A 2310.26 That the Council of the Corporation of the Town of Pickering hereby requests the Minister of Municipal Affairs and Housing to provide “General” funding to the Town of Pickering to compensate those homeowners and the Town of Pickering who incurred damages to their property during the storm of July 16, 1998. 9. GOVERNANCE COMMITTEE OF THE REGION OF DURHAM FILE NUMBER - A That the correspondence from the Clerk of the Regional Municipality of Durham dated November 25, 1998 advising of a resolution passed by the Regional Council on November 18, 1998 regarding the establishment of a Regional Governance Committee be received; and That the Council of the Town of Pickering hereby agrees to give its assistance to the Governance Committee in providing information concerning the service areas of Roads, Planning and Fire Protection. 10. ADVANCE FUNDING PROGRAM FILE NUMBER - D 2300 That Clerk’s Report CL 58/98 regarding the Advance Funding Program be received; and That a committee be formed comprised of Councillor Brenner, Councillor Holland and Councillor Pickles as well as additional staff members that may be required in order to review the application for Advance Funding and report its recommendations to Council no later than the first Executive Meeting of February. 4 11. AMALGAMATION A - MUNICIPAL ENTITY FILE NUMBER - F 4100 1. That Town Council approve Amalgamation A - Municipal Entity in principle, as the Preferred Integration Option for further analysis; and 2. The Study Team proceed with Phase 2 - implementation, of the Transit Partnership/Amalgamation Study based on Amalgamation Option A, which phase would address the following:  Determine the estimated financial impact of the Preferred Integration Option on each of the Towns;  Develop a cost sharing arrangement between the two Towns;  Further develop and define governance structure options for consideration by the Councils; and  Develop a plan to implement the Preferred Integration Option including details which would address human resource, organizational, and governance consideration s. 12. “KIDNEY MONTH” - MARCH 1999 FILE NUMBER - A 2111 That Mayor Arthurs be authorized to make the following proclamation: “KIDNEY MONTH” - MARCH, 1999