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HomeMy WebLinkAboutApril 11, 2016 Executive.Committee Meeting Minutes Monday, April 11, 2016 2:00 pm -"Council Chambers Chair: Councillor Brenner Present: Mayor Ryan Councillors: K. Ashe M. Brenner I. Cumming R. Johnson B. McLean Absent: D. Pickles Also Present: • T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City. Development J. Hagg - Fire Chief C. Rose - Chief Planner S. Karwowski Division Head, Finance & Treasurer B. Duffield • - Manager, Facilities Operations A. Mostert - Sr. Coordinator, Landscape& Park Development D. Shields - City Clerk L. Roberts -.Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Presentations 1. Canadian Cancer Society Re: Daffodil Month Sharon Hudson-Alipanopolous appeared before the Committee and introduced Sindhura, an Intern Student from the University of Waterloo, who provided Council with a brief outline of the Cancer Society's funding research and their work to City 4 A Executive Committee Meeting Minutes Monday, April 11, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner eradicate cancer and improve treatment. She also outlined their "Wheels of Hope", which is a transportation service that provides rides for residents requiring transportation to and from treatments. The delegations provided daffodil pins for Council, which recognizes April as Cancer Month. They also noted that Ajax/Pickering Relay for Life will be held on June 11th at the Pickering High School. (Ill) Delegations 1. Durham Region Cycling Coalition Re: Safe Cycling on City Streets Derek Lee and Bruce MacDonald appeared before the Committee on behalf of the Durham Region Cycling Coalition. Through the aid of a power point presentation, Mr. Lee explained the benefits of cycling, and outlined the areas of concern with respect to roads that require improvement. He provided photos of how little things such as markings can make a big difference for cyclists. A discussion period ensued with questions raised regarding multi use paths and how to mitigate conflicts between cyclists and pedestrians. The delegations.were encouraged to pursue outreach programs in schools. The social and economic benefits of cycling were also discussed. Members inquired if the delegations would be.interested in participating in a focus group to assist staff with the implementation of Terms of Reference regarding the Transportation Master Plan. 2. Adam McKay Claremont District Community Association Adam McKay appeared before the Committee on behalf of the Claremont District Community Association in support of the Claremont Master Plan. He noted that currently there are some flooding issues as well as safety concerns. He also expressed concern for funding of the project, questioning where the funds would come from. He stated there was great opportunity for the development of the park and looks forward to the start of the project. (IV) Matters for Consideration 1. Director, Engineering & Public Works, Report ENG 07-16 Claremont Park Master Plan Arnold Masted, Sr. Coordinator, Landscape & Park Development; appeared before the Committee and through the aid of a power point presentation, provided a brief overview of the Claremont Park Master Plan. He stated safety measures were 2 co Executive Committee 610 eiteC Meeting Minutes Monday, April 11, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner being implemented, as well as compliance with accessibility standards. He also explained that additional parking spaces are implemented into the new plan. Recommendation Moved by Mayor Ryan Seconded by Councillor Johnson 1. That the Claremont Park Master Plan be endorsed by Council; 2. That staff be directed to work with the community organizations and service clubs, to investigate further opportunities for external funding sources to assist with the design and construction costs; 3. That staff be directed to work with the Claremont District Community Association, Claremont Lion's Club, Claremont Baseball Associations and • other service clubs identified as park users, to prepare detailed designs in preparation for construction as projects are approved in the Capital Budget; and 4. That appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Culture & Recreation, Report CR 03-16 Pickering Food Truck Festival -Request to Issue Permit for use of Esplanade Park A brief discussion period ensued with Members questioning the impact of the food trucks on existing restaurants, as well as the licensing of the food trucks. Recommendation Moved by Councillor Ashe Seconded by Councillor McLean 1. That Council authorize staff to issue a permit for the use of Esplanade Park by Canadian Food Truck Festivals from August 3 to August 8, 2016 (inclusive), for the 2016 Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Culture & Recreation and the Chief Administrative Officer; and 3 city 00 Executive Committee Meeting Minutes Wig a�E Monday, April 11, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Culture & Recreation, Report CR 06-16 Tender for Don Beer Arena Roof Replacement -Tender No. T-8-2016 Recommendation Moved by Councillor Ashe Seconded by Councillor McLean 1. That Tender No. T-8-2016 submitted by Foran's Roofing & Sheetmetal Limited in the amount of$402,280.00 (HST included) be accepted; 2. That the total gross project cost of$511,890.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of$460,973.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost in the amount of$460,973.00 as follows: a) the sum of$460,000.00, as provided for in the 2016 Don Beer Arena Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 10 years; b) the balance amount of$973.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $55,300.00 be included in the annual Current Budget for the City of Pickering commencing 2016, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 4 Citq co = Executive Committee Meeting Minutes ICIN S ' 110.1 Monday, April 11, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Engineering & Public Works, Report ENG 05-16 Request for Proposal No. RFP-4-2016 Consulting Services for Replacement of the Wilson and Altona Bridges Recommendation Moved by Councillor Ashe Seconded by Councillor McLean 1. That the proposal No. RFP-4-2016 submitted by The Greer Galloway Group Inc., to undertake the Engineering Design for the replacement of the Wilson & Altona Bridges in the amount of$110,645.08 (HST included) be accepted; 2. That the total gross project cost of$166,674.00 (HST included), including the RFP amount and other associated costs, and the total net project cost of $150,095.00 (net of HST rebate) be accepted; 3. That Council authorize the Division Head, Finance & Treasurer to finance the total net project cost of$150,095.00 as follows: a) The sum of$75,048.00 as approved in the 2015 Capital Budget for the Wilson Bridge to be funded by a transfer from the Rate Stabilization Reserve; b) The sum of$75,047.00 as approved in the 2016 Capital Budget for the Altona Bridge to be funded by a transfer from the Roads & Bridges Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Engineering & Public Works, Report ENG 06-16 Asphalt Resurfacing on Various City Streets -Tender No. T-5-2016 5 Citg o0 Executive Committee Meeting Minutes IKINNIANIZE Monday, April 11, 2016 2:00 pm - Council Chambers Chair: Councillor Brenner Recommendation Moved by Councillor Ashe Seconded by Councillor McLean 1. That Tender No. T-5-2016 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of$1,128,329.30 (HST included) be accepted; 2. That the total gross project cost of$1,387,895.00 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,249,842.00 (net of HST rebate) be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of$1,249,842.00 as follows: a) The sum $1,051,102.00 as approved in the 2016 Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of$198,740.00 as approved in the 2016 Capital Budget to be funded from the Ontario Community Infrastructure Fund (OCIF) Grant; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Corporate Services & City Solicitor, Report FIN 06-16 Commodity Price Hedging Agreements Report Recommendation Moved by Councillor Ashe Seconded by Councillor McLean It is recommended that Report FIN 06-16 from the Director, Corporate Services & City Solicitor regarding commodity price hedging agreements be received for information. Carried 6 e` 00 Executive Committee Meeting Minutes Monday, April 11, 2016 2:00.pm - Council Chambers Chair: Councillor Brenner (V) Other Business . 1. Councillor Johnson gave notice that he would be bringing forward a Notice Of Motion at the May 16th Council meeting to convey environmental concerns to the Ministry of Environment and Climate Change regarding Strada Aggregates' - proposal for the approval of mobile crushing and screening units (VI) Adjournment The meeting adjourned at 3:12 pm. •