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HomeMy WebLinkAboutJanuary 23 Page 1 Minutes Heritage Pickering Advisory Committee Meeting January 23, 2014 7:00 pm Main Committee Room Attendees: Councillor Rodrigues S. Iyer W. Jamadar T. Reimer D. Rundle E. Mason M. Sawchuck C. Sopher J. Van Huss C. Celebre, Senior Planner, Development Review & Heritage L. Roberts, Recording Secretary Absent: T. Besso D.Joyce Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 1.0 Welcome J. Van Huss welcomed everyone to the meeting. 2.0 Approval of Minutes Moved by W. Jamadar Seconded by D. Rundle That the minutes of the November 28, 2013 meeting of the Heritage Pickering Advisory Committee be approved. Carried Moved by M. Sawchuk Seconded by E. Mason That the minutes of the January 9, 2014 meeting of the Heritage Pickering Advisory Committee be approved as amended. Carried. 3.0 Business Arising from Minutes 3.1) 2014 Work Plan Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) Discussion ensued with respect to the 2014 work plan with decisions being made on which events and projects to focus on for 2014. Copies of the previous Work plan outlining the Committee’s achievements and ongoing projects were available for members. J. Van Huss noted that Sally Sheehan had just recently submitted her resignation, so this needs to be taken into consideration when reviewing the work plan items. She also noted that with 2014 being an election year, this will shorten the number of meetings to be held this year. She also advised the Committee of the need for re-appointment should they wish to remain on the Committee. It was noted that all citizen appointments are due to expire November 30, 2014. Updates on work plan projects were outlined as follows: E. Mason – Training  Members attended a seminar in Ajax put on by CHO regarding Heritage Conservation Districts and Heritage Property Insurance workshop  Would like to keep to 2 training sessions for 2014  Time consuming to contact a number of various groups individually with numerous emails, etc.  Suggestions for 2014 included M. Sawchuck to speak on various architectural styles (this would be over and above 2 training sessions) Also – contact G. Zimmerman and Goldsmith Borgal & Company Limited (consultant’s)  Inclusion of webinars and future CHO Workshops  Creation of a sub-committee  Timelines for delegations – possibly hold ½ hour prior to a regular meeting Designations Discussion ensued with respect to the completion of the designation for 560 Park Crescent and the proposed designation of 2865 Sideline 16 in 2014. Suggestions for 2014 were made as follows:  Look at identifying properties in the Seaton area – 16 potential properties to look into  Some initial work has been done through the consultants for Seaton properties, but more needs to be done prior to a report going forward to Council  Move forward in 2014 with research in order to follow up with designations in 2015  Leave Fox & Fiddle on work plan as a potential for C. Celebre to a action Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) designation  Green River and Brougham/Hwy 7 area – it was suggested that C. Sopher forward the addresses to C. Celebre to look up  Dunbarton area – still keep this area in mind, but focus should be on Seaton area for now Doors Open Discussion ensued with respect to the 2013 Doors Open event. M. Sawchuck noted the surveys are still being compiled, but noted that overall the event was successful. J. Van Huss noted a good turnout in the Claremont area, with the Masonic Temple and Fire Hall being popular sites. C. Sopher noted good attendance at the cemetery site. J. Van Huss and M. Sawchuck also provided an update on the bus tours. It was noted this should remain on the work plan for 2014, as a sub-committee needs to be formed for the 2015 event. Website Improvements M. Sawchuck provided an update with respect to the website improvements. He explained the plan to create profiles for properties to provide information, maps and photos with a link to the properties. He noted S. Sheehan had prepared a template. He also noted that associated by-laws for these properties could be accessed for information as well. C. Celebre suggested the Committee start with just the designated properties. J. Van Huss noted she would contact S. Sheehan with respect to the template, and indicated she could assist on this item. M. Sawchuck will work on putting together a sample of one property and also check with other municipalities are doing in this respect. Register M. Sawchuck provided an update with respect to the progress made to date on the Register. He noted a Flickr account has been set up with photos available and noted he would forward the Flickr information onto the members again. He stated that a template has been developed indicating name, J. Van Huss to action M. Sawchuck to action M. Sawchuck to action Page 4 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) address, date and potential status. He explained the criteria for noting why a property is listed and discussed incorporating a classification system for ease of identification. Once the template is in place, we can begin to input the properties. The first step would be to consolidate all properties and try to determine the style categories. C. Celebre suggested we take 10 to 20 properties to make it manageable for 2014 in order to proceed in 2015. M. Sawchuck advised that he has compiled a list of heritage properties and identified approximately 406 properties in the City of Pickering having potential heritage significance. These properties include properties listed on the Register, Seaton lands, Federal and Provincial lands and private ownerships. C. Celebre noted a report will be going forward to provide an update to the Register removing demolished properties. J. Van Huss noted the need to break down in to achievable goals, as the work load is too great for any one individual, noting the need to form working groups to assist. Councillor Rodrigues noted that a designation could be placed on newer buildings as well. Heritage Plaque Program Discussion ensued with respect to leaving this item on the work plan. It was suggested that the Committee continue to do research on what programs other municipalities may have for a plaque program in 2014 to possibly implement in 2015. It was noted that Brampton has a good plaque program. E. Mason questioned whether funds were available for a plaque program, and it was noted that the budget allows for the purchase of two plaques per year for designated properties. Permit Applications C. Celebre provided details on the current process for heritage permit applications, noting that permits are issued based on the the plan submitted along with the drawings. Discussion ensued with respect to compliance and enforcement and what procedures are in place in the event that the owner has not complied with the Committee’s recommendations. E. Mason noted the need to go on site to view the proposals as well as after Page 5 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) the fact to ensure compliance. R. Iyer questioned whether the City could check on whether the heritage aspects had been adhered to. C. Celebre noted the City of Pickering only ensures compliance with respect to the Building Code. She did advise that before a building permit is issued, a clearance is required from the Heritage Planner. She also noted that information on the approved Heritage Permit is provided to the Building Department. The Committee would like to see the City look into adding enforcement regulations to the heritage aspects of the applications. C. Celebre will inquire as to what other municipalities have in place when there is no site plan process and securities. T. Reimer suggested that members could take photos of the properties and email them into the City. It was suggested that salvage Items system to store and catalogue salvage items and Pickering Historical Society to be removed from the 2014 work plan. J. Van Huss requested that work plan updates be placed on all future agendas. 3.2) 2865 Sideline 16 C. Celebre noted that a report for the designation of 2865 Sideline 16 will be going forward to Council on January 27, 2014. C. Celebre to action L. Roberts to action 4.0 New Business 4.2) Cell Tower Protocol Review C. Celebre provided an overview on the draft cell tower protocol review, which was put forward to Council in December, 2013. Members were provided with a copy of the draft Cell Tower Protocol. She also noted that the City of Pickering can only provide comments, and stated that any recommendations from the Committee would be included in a report for Council consideration. She explained the protocol identifies the preferred and discouraged areas. The Committee requested that the following be included under the section for Discouraged Locations: Page 6 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate)  On page 13 under Item d) to include “Adjacent to” Heritage Properties or within Heritage Conservation Districts and also that agriculture reserves be included in this section as well. The Committee also requested to be placed on the circulation list for future notification. C. Celebre to action 5.0 Correspondence 5.1) J. Van Huss informed the committee that Sally Sheehan had submitted her resignation. 6.0 Other Business 6.1) C. Celebre informed members they could submit mileage when visiting properties. 6.2) Councillor Rodrigues provided an update with respect to the distribution of salvage materials from the barn demolitions which will be taking place. He noted the Pickering Village Museum as well as the Hamlet of Whitevale would be receiving salvage materials. 6.3) J. Van Huss advised members of upcoming Clarington Family Day events, including Heritage Week activities taking place over the week February 15 – 23rd. 7.0 Next Meeting/Adjournment Next Meeting: February 27, 2014 The meeting adjourned at 9:15 pm. Copy: City Clerk