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HomeMy WebLinkAboutENG 01-16City oin PICKERING Report to Executive Committee Report Number: ENG 01 -16 Date: January 11, 2016 From: Richard Holborn Director, Engineering & Public Works Subject: Amberlea Park Splash Pad Construction - Tender No. T -23 -2015 - File: A -1440 Recommendation: 1. That Tender No. T -23 -2015 as submitted by Pine Valley Corporation in the total tendered amount of $229,877.03 (HST included) be accepted; 2. That the total gross project cost of $275,659.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $248,239.00 (net of HST rebate) be approved; 3. That the Division Head, Finance & Treasurer be authorized to finance the total net project cost in the amount of $248,239.00 as follows: a) The sum of $136,531.00 as approved in the 2015 Parks Capital Budget by a transfer from the Parkland Reserve Fund; b) The sum of $111,708.00 as approved in the 2015 Parks Capital Budget by a transfer from Development Charges (DC) — Parkland Development & Trails Reserve Fund; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: As part of the 2015 Parks Capital Budget, funds were approved for the construction of a splash pad in Amberlea Park. The project includes the construction of a water play area and associated landscaping. Design proposals for the water play features were obtained separately in May 2015, under Request for Proposal No. RFP -10 -2015. ABC Recreation Ltd was the successful company to supply this equipment and was carried as a cash allowance in Tender No. T -23 -2015. Tender No. T -23 -2015 was issued on November 9, 2015 and closed on December 2, 2015 with 8 bidders responding. The low bid submitted by Pine Valley Corporation in the amount of $229,877.03 (HST included) is recommended for. approval. The total gross project cost including a contingency is estimated at $275,659.00 (HST included) ENG 01 -16 Subject: Amberlea Park Splash Pad Construction - Tender No. T -23 -2015 January 11, 2016 Page 2 and the total net project cost is estimated at $248,239.00 (net of HST rebate). A 15% contingency is included in the estimated project cost to cover any unforeseen costs such as service connection issues and poor soils conditions. Financial Implications: 1. Tender Amount Tender No. T -23 -2015 HST (13 %) Total $203,431.00 26,446.03 $229,877.03 2. Estimated Project Costing Summary Tender No. T -23 -2015 — Tender for Amberlea Park Splash Pad Construction Associated Costs Electrical Consulting Costs Materials Testing Miscellaneous Construction Contingency (15% ) Sub Total — Costs HST (13 %) Total Gross Project Costs HST Rebate (11.24 %) Total Net Project Costs $203,431.00 $4,000.00 3,000.00 3,000.00 30,515.00 243,946.00 31,713.00 $275,659.00 (27,420.00) $248,239.00 3. Approved Source of Funds 2015 Parks Capital Budget Account Source of Funds 5780.1509.7502 Parkland Reserve Fund 5780.1509.7620 Total RF DC Parkland Development & Trails Budget $137,500.00 112,500.00 $250,000.00 Required $136,531.00 111,708.00 $248,239.00 Net project costs (over) under approved funds $1,761.00 This project is deemed a growth related project and has been approved to be partially funded from DC Reserve Fund. The total net project cost of $248,239.00 will be funded at the approved funding ratio of 55% from Parkland Reserve Fund and 45% from DC Reserve Fund. CORP0227 -07/01 revised 2 ENG 01 -16 Subject: Amberlea Park Splash Pad Construction — Tender No. T -23 -2015 January 11, 2016 Page 3 Discussion: As part of the 2015 Parks Capital Budget, funds were approved for the construction of a splash pad in Amberlea Park. The project includes the construction of a coloured concrete pad with water play features in the form of ground jets and other above grade components, and the installation of an armour stone seat wall, benches, concrete walkways that connect the splash pad to the sidewalk on Braeburn Crescent and park pathway, and associated landscaping. The water play features were tendered separately in May 2015 under Request for Proposal No. RFP -10 -2015. The Evaluation Committee reviewed the 3 design proposals received using criteria that had been outlined in the Terms of Reference and recommended that the proposal from ABC Recreation Ltd be accepted. A cash allowance for the supply and installation of the equipment proposed by ABC Recreation Ltd was included in Tender No. T -23 -2015. Tender No. T -23 -2015 was issued on November 9, 2015 and closed on December 2, 2015 with 8 bidders responding. The low bid submitted by Pine Valley Corporation is recommended for approval. References from Pine Valley Corporation have been reviewed and deemed acceptable by the Senior Coordinator, Landscape & Parks Development: Pine Valley Corporation have completed similar types of projects including splash pads for the Town of Oakville, Essa Township and Toronto Community Housing Corporation. The Health & Safety Policy, current WSIB Injury Summary Report and Certificate of Clearance issued by the Workplace Safety & Insurance Board, Ministry of Labour, Health & Safety Awareness Training for Supervisors and Workers, and proof of Confined Space Entry Procedure and a list of employees trained as submitted by Pine Valley Corporation, have been reviewed by the Coordinator, Human Resources and are deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit and is deemed acceptable. In conjunction with staffs review of the contractor's references available on this project, the tender is deemed acceptable. Upon careful examination of all the tenders and relevant documents received, the Engineering & Public Works Department recommends the acceptance of the low bid submitted by Pine Valley Corporation for Tender No. T -23 -2015 in the amount of $229,877.03 (HST included) and that the total net project cost of $248,239.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum dated December 4, 2015 2. Record of Tenders Opened and Checked — Tender No. T -23 -2015 3. Location Map CORP0227 -07/01 revised ENG 01 -16 Subject: Amberlea Park Splash Pad Construction — Tender No. T -23 -2015 January 11, 2016 Page 4 Prepared By: Arnold Mostert, OALA Senior Coordinator, dscape & Parks Development Darrell Selsky, CE CMM II! Approved /Endorsed By: Richard Ho'•orn, P. Eng. Director, Engineering & Public Works Stan Karwowski, CPA, CMA, MBA Manager, Capital Projects, &Infrastructure Division Head, Finance & Treasurer 6 era A. Felgemacher CSCMP, CPPO, CPPB, ZPM, CMM III Manager, Supply & Services AM:am Recommended for the consideration of Pickering City Council a C();��,:�: 2 lS Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227 -07/01 revised Cq o¢2 ATTACHMENT #,.— TOREPORT # =7 Q/ PICKERING of (7 Memo To: Richard Holborn Director, Engineering & Public Works From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Capital Projects & Infrastructure Supervisor, Supply & Services Sr. Coordinator, Landscape & Park Development Subject: Tender No. T -23 -2015 Tender for Amberlea Park Splash Pad Construction Closing: Wednesday, December 2, 2015 at 2:OOpm File: F- 5400 -001 December 4, 2015 Tenders have been received for the above project. An advertisement was placed on the City's website inviting companies to download the tendering documents for the above mentioned project. Seven tenders have been received. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010 -001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed without any revisions. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010 -001, Item 13.03(w): Three (3) bids have been retained for review at this time and copies are attached. Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Pine Valley.Corporation $229,877.03 $229,877.03 Mopal Construction Ltd. $263,583.80 $263,583.80 Melfer Construction $270,666.64 $270,666.64 Hawkins Contracting Services Ltd. $285,393.16 $285,393.16 Rutherford Contracting Ltd. $306,879.54 $306,879.54 L TGK Irrigation Ltd. $394,359.27 $394,359.27 5 Canada Construction Ltd. ATTACH NTti TO REPORT# k el 6 1 l Cr' $376,437.46 �. Bidder Comments Euro Landscape Construction and Grounds Inc Automatic rejection — Agreement to Bond not provided. Reference: Purchasing Policy. No. PUR 010, Item 23.02 -10 (c), Information to Bidders Items 9, 12, 25, 26, 27 andTendering Specifications Item 7. Pursuant to Information to Bidders Item 28 and Tendering Specifications Item 18, the following documentation will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise if we are to proceed with this. task: (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance. Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be assigned to this project; (e) Confined Space Training (f) The City's certificate of insurance or approved alternative form shall be completed by the Bidder's agent, broker or insurer; and (h) Waste Management Plan A budget of $250,000 was provided to Supply & Services for this procurement. In accordance with Purchasing Policy Item 06.04; the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.12, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $125,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your Report to Council: 1. if Items (a) through (e) noted above are acceptable to the Co- ordinator, Health & Safety or designate; 2. if Item (f) is acceptable.to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable; 4. if Item (h) is acceptable to Engineering & Public Works; 5. any past work experience with the low bidder Pine Valley Corporation including work location; 6. without past work experience, if reference information is acceptable; December 4, 2015 Tender No. T -23 -2015 6 Amberlea Park Splash Pad Construction Page 2 CH ENT# ; ►OREP©RT# Ni(-7 D► -►b 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. .Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. After receiving Council's approval, an approved "on -line" requisition will be required to proceed. Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Se ices. VAF/rr Attachments December 4, 2015 Tender No. T -23 -2015 Amberlea Park Splash Pad Construction Page 37 CO City of Pickering Record of Tenders Opened and Checked Tender Description: Amberlea Park Splash Pad Reconstruction Tender No.: T-23-2015 Date: Wednesday, December 2, 2015 Time: Approx. 2:15 pm Local Time Bidder Name Bid Deposit Agreement to Bond Total Tendered Amount Bidder Sign In Comments TGK Irrigation Ltd. B-5- la% Yes z $ 3Vi1g5-7,,), 0 R Mopal Construction Ltd. ig,,,s_ A90/0 Tp5 $ Hawkins Contracting Services Ltd. .ti- 14 \P-S $ g'35-1 "3- 1 Pine Valley Corporation g .13'1., ,.:A, ,e3 $ ),1,. y7-7 £23 ;:-.-k.._-4--5,,e2-----(---- Euro Landscape Construction and Grounds Inc. -g- 10010 /VD $ . -P-"de--4--- • Melfer Construction 13,3./0%) ,ie5 $ 9,70 666.), 64/ Rutherford Contracting Ltd. .S8,4 $ s 06( ?-79,V Cana Construction Ltd. (% cy ye s $ 3 .7c-, /,11-T 114 *Air AlPfr :---7' City Staff esent The information is strictly preliminary, pending rev ( ew and v ificafion of conformance to terms, conditions and specifications. Other TO REPORT # � b £ —1(O ATTAC�iMENT #� � of Engineering & Public Works Department Attachment for Tender T -23 -2015 Amberlea Park Splash Pad Construction STROUDS CEDAR DPI W H I DES ;COURT �FERf IAly STROUDS STREET \ LANE - l q \ .� \ \ t �1 FLAv'ELLE r SUPT H H SUBJECT ;A - -ii: 7 O AREA � ! /'' _ J ST," ' / ~ S. -J 1 1-1-=---____ Br EEU H 0 FO ;,WOGC' 'ESC O E 2/ / /%/ 1J = 1�_ li �� H FOXWOOD--(1\-1--"P\`" IPII`IFVIFW LANE UTUVII 1 CRFS. w w U 2) W LAURIER 0 w 21 21 (f1 LF 21 IP. HWOO SQUARE 0 (Y Location Map Proposed Construction Includes: Amberlea Park - located adjacent to Braeburn Crescent. The proposed works to include the construction of a new concrete splash pad adjacent to the children's playground area, connecting concrete walkways, armor stone seat wall, benches and associated landscaping. 9