HomeMy WebLinkAboutSept 22 2015 Ammended TR
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, September 22, 2015
7:00 pm
City Hall- Main Committee Meeting Room
Attendees: Tanya Ryce, Supervisor, Cultural Services
Marisa Carpino, Director, Culture & Recreation
Vince Plouffe, Supervisor, Facilities Operations
Katrina Pyke, Coordinator, Museum Operations
Joan De Gennaro, Clerk/ Typist C&R (Recording Secretary)
Laura Drake, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Don Hudson, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Jim Calder, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Pam Fusselli, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Absent:
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Call to Order and Welcome
T. Ryce welcomed everyone.
2. Approval of Agenda & Minutes
T. Ryce requested that we amend the agenda by switching the
order of the Budgets and Sub-committee Reports.
Motion: to accept agenda as amended
Moved: L. Drake
Seconded: P. Savel
Carried
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Motion: to accept minutes of the August 24 meeting as
written
Moved: L. Drake
Seconded: R. Cowan
Carried
3. PMV Foundation Report
G. Oakes noted that the Foundation continues to fundraise.
4. Sub-Committee Reports
Collections
P. Savel reviewed the Sub-Committee report (attached).
Discussion around the wording of statement 8 in the report. A
revision was made to place the word core in front of artefact in
this section.
Motion: to accept the Collections report as amended
Moved: P. Savel
Seconded: R. Cowan
Carried
Facility Improvements
D. Hudson presented the Sub-Committees report (attached).
Motion: to accept Facility Improvements report
Moved: D. Hudson
Seconded: J. Calder
Carried
Volunteer Recognition
L. Coulter reviewed the Sub-Committee report (attached).
Motion: to accept the Volunteer Recognition report
Moved: R. Cowan
Seconded: K. Emmink
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Carried
M. Carpino noted that all three groups are consistent in their
recommendations; recommendations will be taken into
consideration when drafting the report to Senior Management
and Council.
5. 2016 Draft Museum Budget
M. Carpino reviewed the draft 2016 current budget of the
Pickering Museum Village.
M. Carpino will keep the committee apprised of changes to the
draft current museum budget as it goes through senior
management review in the coming months
Motion: Staff should amend the proposed 2016 current
budget monies allocated for ramps in 2744.2435 from
$20,000.00 to $5000.00 in order to support additional
monies being allocated for salaries. That account
2744.2110 be increased by $30,000.00 to support full-time
hours for the position of Museum Program Assistant.
Moved: D. Hudson
Seconded: P. Savel
Carried
Draft Capital Budget
V. Plouffe reviewed the draft 2016-2020 capital budget of the
Pickering Museum Village
Motion: to accept capital budget as presented by staff
Moved P. Savel
Seconded: R. Cowan
Carried
M. Carpino to action.
6. Gas & Steam Report Discussion
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
V. Plouffe provided an update of the most recent meetings with
the Gas & Steam Barn and Woodwrights volunteers related to
the Safety Audit. Staff & Volunteers have agreed to work
together to make required health & safety improvements.
Initial work is on-going, staff will be working with the volunteer
team towards setting a schedule for improvement priorities and
work-days.
Work plan and staff hours will need to be balanced against the
many priorities of the museum site.
7. New Business & Adjournment
Motion: To adjourn the meeting.
Moved: P. Savel
Seconded: K. Emmink
Carried
Meeting Adjourned: 8:55 pm
Copy: City Clerk