HomeMy WebLinkAboutJune 23rd Page 1 of 5
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
June 23, 2015
7:00 pm
City Hall: Main Committee Room
Attendees: Paul Savel, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Laura Drake, Pickering Museum Village Advisory Committee
Jim Calder, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Pamela Fuselli, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Tanya Ryce, Supervisor, Cultural Services
Vince Plouffe, Supervisor, Facility Operations
Katrina Pyke, Coordinator, Museum Operations
Joan De Gennaro, Clerk/Typist (Recording Secretary)
Graham Lowman, Pickering Museum Village Advisory Committee
Absent:
Don Hudson, Pickering Museum Village Advisory Committee
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Call to Order and Welcome
T. Ryce called the meeting to order at 7:00 pm and welcomed
everyone.
T. Ryce noted that D. Hudson sends his regrets.
2. Approval of Agenda
Motion: To accept the agenda as presented.
Moved: P. Savel
Seconded: R. Cowan
Carried
3. Approval of Minutes
G. Oakes noted the following corrections should be made to the
minutes of the May 26th meeting:
Item 5 - PMV Foundation Report
Page 2 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
In the Action Item strike-through the words through bingo
monies.
correct wised to wise
Motion: To approve the minutes of the May 26th meeting as
amended.
Moved: P. Savel
Seconded: R. Cowan
Carried
Business arising from the minutes:
Staff have compiled a list of projects to apply against
Bingo monies.
Oddfellows Hall – reproduction interior finishes and
period appropriate faux stone on foundation: $30,000.
Policy - has been provided to Director; should be
finalized by end of summer.
Metroland campaign is finalized with no amendment or
increase to be funded by the PMV Foundation.
4. PMV Foundation Report
G. Oakes provided an overview of the Foundation meeting.
Ongoing fundraising.
Bingo activity continues.
Clerk has contacted Foundation regarding bingo funds;
funds are not being spent fast enough.
Letter from Advisory Committee to PMV Foundation
requesting a Fundraising Plan and a presentation on
undertaking Feasibility Studies
o PNMVF does not have enough information to
develop a long and short term plan.
o PMVF is not prepared to do presentation on
Feasibility Studies, but will share written material
with the Advisory Committee.
Will be contacting the Feasibility Study bidders to advise
that the project is on hold.
Wishing Well to be removed.
Foundation is investigating the possibility of funding a
souvenir guide with an insert for current year’s programs.
Vince to provide list
to City Clerk of items
to be funded by
Bingo monies,
including project
timelines
G. Oakes to send
PMVF minutes to T.
Ryce to distribute to
the PMV Advisory
Committee
5. 2015 Draft Museum Current Budget
T. Ryce advised the draft of the current budget is currently in
draft.
Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
T. Ryce provided a brief review of increases and
decreases in the draft 2016 Proposed Current Budget.
6. Sub- Committee Reports
Collections Committee
P. Savel reviewed the Collections Committee report. (See
attached report.)
Motion:
That the PMV Advisory Committee approves the following
artifacts be accessioned into the museum’s core artifact
collection, as recommended by the Collections Subcommittee
in their June report
Craftsman-style chair; kerosene lamp (Brown
Family)
Wedding dress, 1905 (Gee Family)
Township of Pickering Official Seal (City of
Pickering)
Box of letters, photographs and ephemera (Brown
Family)
Corner cabinet, 1847; Victorian settee (Brown
Family)
Moved: P. Savel
Seconded: L. Drake
Carried
The Committee reviewed and revised two draft policies (the
Conservation Policy the Collections Management and
Development Policy) prior to re-submission for City approval; T.
Ryce advised that the policies are currently with the Director,
Culture & Recreation, for review and comment.
Facility Improvements Committee
V. Plouffe noted that the sub-committee hasn’t met in the past
month. He provided a brief overview of current projects:
Brougham Temperance House cladding
Oddfellows Hall
Craftsman cottage
Painting and plastering
Administration Building south roof reshingling
Motion: that the PMV Advisory Committee request that the
PMV Foundation fund the cladding of the Brougham
Temperance House in 2015 to a maximum dollar value of
T. Ryce to include
artifact list with
minutes.
Staff to provide a
further list of items
for Foundation bingo
funds to support
Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
$30,000, including HST; which includes a $9,000 contingency
fund.
Moved: P. Savel
Seconded: J. Calder
Carried
V. Plouffe provided the final invoice to G. Oakes, for the
Puterbaugh School House rechinking.
Motion:
The PMV Advisory Committee requests that the PMV
Foundation set aside $30,000 in bingo monies to support
restoration work that is part of the Oddfellows Hall project:
$15,000 for a reproduction rubble stone foundation finish, and
$15,000 for interior reproduction finishing.
Moved: P. Savel
Seconded: L. Coulter
Carried
Volunteer Recognition Committee
G. Lowman reviewed the Committee’s June report.
He expressed concern that the volunteer Kudos are on hold
due to formatting issues, and that the Advisory Committee
should be included in the final distribution to volunteers.
G. Lowman acknowledged and applauded M. Smiles, Event &
Volunteer Programmer for the remarkable work she completed
to develop a comprehensive event Critical Path and Standard
Operating Procedure for next year’s VIV program.
T. Ryce advised that the City has posted for a new part time
position for a PMV Volunteer Coordinator.
Staff to address the
mailing issue with
the Kudos and VIV
program
T. Ryce to follow up
with graphics person
regarding the Kudos
template.
T. Ryce to discuss
providing an e-Form
at the upcoming
Corporate
Communications
Team meeting.
7. Admissions Update
K. Pyke reviewed her Admissions Report. (See attached.)
K. Pyke to edit report
for inclusion with
minutes.
8. CMOG Standards Update
K. Pyke to provide
written report to be
Page 5 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
K. Pyke reviewed the changes to the Community Museum
Operating Grant standards, and what is required of Museum
staff (see attached report).
included with the
minutes.
K. Pyke to send
CMOG annual report
to Committee
9. New Business & Adjournment
Summer Solstice Suppers - limited tickets are still available.
P. Fuselli offered her assistance leading the development of the
Museum’s next strategic plan.
Possible meeting in August to review the 2016 budget - T. Ryce
will advise by August 1st, 2015 for an August 25th meeting date.
Motion: To adjourn the meeting.
Moved: J. Calder
Seconded: P. Savel
Carried
Next Meeting - possibly August 25, 2015 - T. Ryce will advise
by August 1, 2015 otherwise September 22, 2015.
K. Pyke will connect
with P. Fuselli
regarding the next
strategic plan
T. Ryce to advise no
later than August 1,
2015 of an August
25th meeting.
Meeting Adjourned: 8:45 pm
Copy: Director, Culture & Recreation
City Clerk