HomeMy WebLinkAboutPW 04-15 City °0 -'T- Report to
Executive Committee I -
Report Number: PW 04-15
Date: December 7, 2015
From: Richard Holborn
Director, Engineering & Public Works
Subject: Request for Additional Funding for the purchase of a One Ton Truck
- Standard Cab and Everest "LSD" Side Dump Spreader
- File: A-1440
Recommendation:
1. That Report PW 04-15 of the Director, Engineering & Public Works regarding a
request for additional funding for the purchase of a New Latest Model Year, One
Ton Truck with Standard Cab and Everest "LSD" Side Dump Spreader as
approved by Council per Resolution 89/15 be received;
2. That the recommendation submitted by Maclver Dodge Jeep Ltd. to increase the
Gross Vehicle Weight Rating (GVWR) of this vehicle from 14,000 lbs to 19,500 lbs
and add a Snow Plow Prep Package at an additional cost of$7,335.00 (HST
extra) be accepted;
3. That the total gross project cost of$103,875.00 (HST included) and the total net
project cost of$93,543.00 (net of HST rebate) be approved;
4. That the Division Head, Finance & Treasurer be authorized to finance the total net
project cost as approved in the 2015 Parks Capital Budget in the amount of
$85,000.00 be increased to $93,543.00 by a transfer from the Vehicle
Replacement Reserve; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Executive Summary: The purchase of a One Ton Truck with Standard Cab and
Everest "LSD" Side Dump Spreader from Maclver Dodge Jeep Ltd. as submitted per
quotation Q-26-2015, was identified in Report PW 03 -15 and approved by Council
Resolution # 89/15.
During a pre-build meeting with Maclver Dodge Jeep Ltd. it was recommended to
increase the GVWR for this vehicle from the original specification, to provide an
increased payload capability which would provide more versatility and a longer useful
life of this vehicle. The cost for this change including the snow plow prep package is
$7,335.00 plus HST.
PW 04-15 December 7, 2015
Subject: Request for Additional Funding One Ton Truck Standard
Cab and Everest "LSD" Side Dump Spreader
Page 2
Financial Implications:
1. Quotation Amount
Quotation No. Q-26-2015
One - One Ton Dump Truck with Side Dump Spreader $84,290.00
HST (13%) 10,958.00
Total Gross Quotation Cost $95,247.00
2. Estimated Project Costing Summary
Quotation No. Q-26-2015 for Supply and Delivery of
One— One Ton Dump Truck with Side Dump Spreader
One - One Ton Dump Truck with Side Dump Spreader $84,290.00
Additional cost to increase GVWR and Snow Plow Prep Package 7,335.00
Licenses 300.00
Subtotal 91,925.00
HST (13%) 11,950.00
Total Gross Project Cost 103,875.00
HST Rebate (11.24%) (10,332.00)
Total Net Project Cost $93,543.00
3. Approved Source of Funds
2015 Parks Capital Budget
Description Account Code Source of Funds Available Required
Budget
One - One Ton 5780.1503.6157 Vehicle
Dump Truck with Replacement
Side Dump Reserve $85,000.00 $93,543.00
Spreader
Total Funds $85,000.00 $93,543.00
Net Project Cost under (over) Approved Funds: $(8,543.00)
The attached Council Resolution #89/15 for the approved Report PW 03-15 in
Recommendation 3 identified a net project cost of$144,026.00. This net project
represents the costs of two one-ton dump trucks;$57,947.00 for one one-ton dump
CORP0227-07/01 revised
PW 04-15 December 7, 2015
Subject: Request for Additional Funding One Ton Truck Standard
Cab and Everest "LSD" Side Dump Spreader
Page 3
truck, and $86,079.00 for one one-ton dump truck with side tip dump body. The
additional funding being requested is a result of a change to the vehicle specification
resulting in a cost increase from $86,079.00 to $93,543.00.
Discussion: A side dump spreader body is made of structural steel and
requires additional bracing and hydraulics. The original vehicle specification was based
on previous purchases with standard aluminum dump bodies and the required GVWR
understated. Fleet Services have considered the recommendation from Maclver Dodge
Jeep Ltd. and concurs to increase the GVWR to 19,500 lbs and to add a Snow Plow
Prep Package to provide an increased load capacity which will allow for greater
versatility and longer service life.
After careful review of this recommendation, the Engineering & Public Works
Department recommends acceptance of the quotation submitted by Maclver Dodge
Jeep Ltd. for a One Ton Truck with Side Dump Spreader including an additional cost to
increase in the GVWR to 19,500 lbs and add a Snow Plow Prep Package in the amount
total of$7,335.00 (HST extra), and that the total net project cost of$93,543.00 (net of
HST rebate) be approved.
Attachments:
1. Directive Memorandum Council Decision Resolution # 89/15 dated October 29,
2015.
CORP0227-07/01 revised
PW 04-15 December 7, 2015
Subject: Request for Additional Funding One Ton Truck Standard
Cab and Everest "LSD" Side Dump Spreader
Page 4
Prepared By: Approved/Endorsed By:
Buzm a, CSCMP, AMCT Ri and Hol•orn, P. Eng.
visor, Public Works Administration , erector, Engineering & Public Works
Stan arwowski, MBA, CPA, CMA
Division ead, Finance & Treasurer
Vera A. Felg macher
CSCMP, CPPO, CPPB, CPM, CMM III
Manager, Supply & Services
BK:mjh
Recommended for the consideration
of Pickering City Council
/ 2
f o/
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
ATTACHMENT#_JL—TO REPORT#_ _
Legislative Services Division
Clerk's Office
Directive Memorandum
October 29, 2015
To: Richard Holborn
Director, Engineering & Public Works
From: Debbie Shields
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council
held on October 26, 2015
Director, Engineering & Public Works, Report PW 03-15
Quotation No. Q-26-2015
-Quotation for the Supply and Delivery of Two - One Ton Dump Trucks
Council Decision Resolution #89/15
1. That Report PW 03-15 of the Director, Engineering & Public Works regarding
Quotation No. Q-26-2015 for the Supply and Delivery of One New Latest Model
Year, One Ton Truck with Standard Cab and Genesis Landscape 12' Aluminum
Dump Body (or equivalent) and One New Latest Model Year, One Ton Truck
with Standard Cab and Everest "LSD" Side Dump Spreader (or equivalent) be
received;
2. That Quotation No. Q-26-2015, submitted by Maclver Dodge Jeep for Two — One
Ton Dump Trucks in the total amount of$140,935.00 (HST extra) be accepted;
3. That the total gross project cost of$159,935.00 (HST included) and the total net
project cost of$144,026.00 (net of HST rebate) be approved;
4. That the Division Head, Finance & Treasurer be authorized to finance the total
net project cost of$144,026.00 by a transfer from the Vehicle Replacement
Reserve; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Please take any action deemed necessary.
Debbie Shields
/Ir
Copy: Chief Administrative Officer
Director, Corporate Services & City Solicitor