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HomeMy WebLinkAboutNovember 16, 2015 For information related to accessibility requirements please contact Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@pickering.ca Council Agenda Monday, November 16, 2015 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the “bookmark” icon to the left of your screen to navigate from one report to the next. XI) Confidential Council -Public Report XII) " Other Business XIII) Confirmation By-law XIV) Adjournment November 16, 2015 Delegations 1. Roger Anderson, Board Chair Rob Wallington, Durham Regional Police Services Planning Manager Durham Regional Police Services Board Re: 2017-2019 Business Plan 2. Les Fisher Masonic Lodge Re: Notice of Motion Request to Re-name Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre 32 November 9, 2015 Committee Reports a) Report EC 2015-10 of the Executive Committee Executive Pages 1. 2. 3. Director, Corporate Services & City Solicitor, Report FIN 24-15 2015 Year End Audit Plan Recommendation 1-40 1. That the Audit Plan as submitted by Deloitte LLP, included as Attachment 1 to this report be received for information; and, 2. That the Chief Administrative Officer and the Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. Director, Corporate Services & City Solicitor, Report BYL 01-15 yth Annual Toys for Tickets and Food for Fines 2015 Recommendation 41-42 1. That parking tickets issued between December 1 through 18, 2015 be eligible for the Toys for Tickets/Food for Fines program; and 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 18, 2015. Director, Corporate Services & City Solicitor, Report CLK 05-15 2016 Standing Committee and Council Meeting Schedule Recommendation 43-45 That the 2016 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. 4. Director, Culture & Recreation, Report CR 18-15 46-61 Consulting Services for Building Condition Assessments and Facilities Asset Management System -Request for Proposal No. RFP-2-2015 Recommendation 1. That Proposal No. RFP-2-2015, for Consulting Services for Building Condition Assessments and Facilities Asset Management System, 33 34 submitted by VFA Canada Corporation in the amount of $275,715.86 (HST included) be accepted; 2. That the total gross project cost of $284,756.00 (HST included), including the amount of the proposal and other associated costs, and the total net · project cost of $256,432.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance Year 1 Implementation and Assessments net project cost of $106,087.00 as follows: a) The sum of $25,000.00 as provided for in the 2015 Current Budget Culture & Recreation Administration be increased to $26,522.00, to be funded from property taxes; b) The sum of $75,000.00 as provided for in the 2015 Current Budget Culture & Recreation Administration be increased to $79,565.00 to be funded by a transfer from the Development Charges Reserve Funds-Growth Studies (DCRF); and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 5. Director, Culture & Recreation, ReporteR 20-15 62-95 City of Pickering Five Year Accessibility Plan (2016-2020) 6. -Endorsed by the City of Pickering Accessibility Advisory Committee Recommendation 1. That Council endorse the City of Pickering Five Year Accessibility Plan (2016-2020) as prepared by staff and endorsed by the City of Pickering Accessibility Advisory Committee. Director, Engineering & Public Works, Report ENG 19-15 Proposed Traffic By-law Amendments -Father Fenelon Catholic School Recommendation 96-104 1. That the attached draft by-law be enacted to amend Schedule "1 ", to By- law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to propose the installation of stopping restrictions on both sides of Eyer Drive at the newly constructed Father Fenelon Catholic School, and to remove the stopping restrictions on both sides of Liverpool Road at the existing location of Father Fenelon Catholic School that will be closing in December 2015; 2. That the attached draft by-law be enacted to amend Schedule "2" to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to propose parking restrictions on the west side of Liverpool Road at the closing of Father Fenelon Catholic School; 3. That the attached draft by-law be enacted to amend Schedule "3" to By- law 6604/05 to provide for the regulation of bus loading zones on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to propose the removal of the on-street school bus loading zone on the east side of Liverpool Road at the closing Father Fenelon Catholic School; and 4. That the existing crossing guard location on Liverpool Road at Ilona Park Road be removed, and if required, staff to add a school crossing guard location on Eyer Drive at the newly constructed school. 7. Director, Engineering & Public Works, Report ENG 20-15 105-118 Proposed All-way Stop Control, Rosebank Road and Toynevale Road 8. Recommendation That Report ENG 20-15 be referred back to staff in order to allow additional time to consider new information provided and report back at the December Council meeting. Director, Corporate Services & City Solicitor, Report FIN 22-15 Banking and Financial Authorities Recommendation 1. That Resolution# 144/99 be repealed; 119-123 2. That the Division Head, Finance & Treasurer be authorized and directed to undertake any and all activities, including the execution and signing of agreements and contracts, necessary to undertake, safeguard and ensure the financial affairs and banking of the City, including, but not limited to, those items and activities indicated in Attachment 2, Section A; 3. That the Mayor, Division Head, Finance & Treasurer, Deputy Treasurer, Manager, Accounting Services and Manager, Budgets & Internal Audit be named Signing Officers for the purposes of conducting the financial affairs and banking of the City of Pickering and that any two of them be authorized to undertake the activities outlined in Attachment 2, Section B and any one of them be authorized to undertake the activities outlined in Attachment 2, Section C; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 35 36 9. Director, Corporate Services & City Solicitor, Report FlN 25-15 Cash Position Report as at September 30, 2015 Recommendation 124-133 That report FIN 25-15 from the Director, Corporate Services & City Solicitor be received for information. · 10. Director, Corporate Services & City Solicitor, Report FIN 27-15 Financial System Status Update 134-165 Recommendation That report FIN 27-15 from the Director, Corporate Services & City Solicitor be received for information. November 9, 2015 Committee Reports b) Report PO 2015-09 of the Planning & Development Committee P & D Pages 1 . Director, City Development, Report PLN 15-15 Invitation. to Participate in ISO 37120 World Council on City Data A new global standard on City Indicators Recommendation 14-29 1. That the Global City Indicators Facility and the World Council on City Data be advised that the City of Pickering appreciates the invitation, but that the City of Pickering will not be submitting an expression of interest to participate in the ISO 37120 program at this time; 2. That the City of Pickering continue to monitor local and global participation in the program and reconsider participation in the program in future years; and 3. That a copy of Report PLN 15-15 be forwarded to Global City Indicators Facility and the World Council on City Data. 37 November 16, 2015 New and Unfinished Business Pages 1. 2. 3. Director, City Development, Report BLD 03-15 Amendments to the Appointments Schedule under the Building Code Act Recommendation 40-44 That the City's Building By-law 7362/14, as amended, which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors, be further amended as set out in Appendix I to Report BLD 03-15. Director, Corporate Services & City Solicitor, Report CLK 07-15 Vacancy in the Office of City Councillor, Ward 1 Recommendation 45-49 1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of The Corporation of the City of Pickering hereby declares the office of City Councillor, Ward 1 as vacant; 2. That at a meeting of Council held on November 2, 2015, Council approved filling the vacancy of the office of City Councillor, Ward 1 by by-election; 3. That the attached draft by-law to require the by-election be enacted;· 4. That the Treasurer be authorized to transfer the required funds, 'in an amount up to $100,000 from the Contingency Reserve; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Director, Corporate Services & City Solicitor, Report FIN 28-15 Insurance Renewal-January 1, 2016 to December 31, 2016 Recommendation 50-71 1. That the City of Pickering renew its property, liability and other insurance policies through Jardine Lloyd Thompson Canada Inc. (JL T) for the period . January 1, 2016 to December 31,2016 in the amount of$639,415 (plus applicable taxes) and inclusive of terms and conditions acceptable to the Division Head, Finance & Treasurer; 38 39 2. That the insurance coverage through JL T be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for two (2) consecutive one year renewal terms, each subject to Council approval; 3. That LV. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Division Head, Finance & Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's interest to do so; 5. That the Division Head, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liabilityexposure and to protect the assets of the City and its elected officials and staff; and, 6. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Appendix I to Report Number BLD 03-15 Draft amending By-law, reflecting the revised Schedule A -Appointments 42 Schedule A Appointments Item Column Column 1. Chief Building Official Kyle Bentley 2. Deputy Chief Building Official/Inspector Carl Kolbe 3. Deputy Chief Building Official/Inspector Andras Szonyi 4. Deputy Chief Building Official/Inspector Brenda Yarush 5. Inspector Albert Alvero 6. Inspector ~a¢ Jeremy Bender 7. Inspector Adam Fowler 8. Inspector Toby Hill ,, ".!, ~ 9. Inspector Brian Holmes 10. Inspector Paul Nishikawa 11. Inspector Robert Watson 12. Inspector Andy Westcott 13. Inspector Vacant 44 CLK 07-15 November 16, 2015 Subject: Vacancy in Office of City Councillor, Ward 1 Page 2 Cost Estimates-Vote Tabulator (approximate) Item Cost Vote Tabulation Equipment $9,500 (6 ballot tabulator machines, 2 accessible voting component add-ons) Election Software $6,800 (results display) Professional Services $9,700 (training, onsite support on election day) Voter Notification Cards (VNC) $2,500 Election Officials $25,000 Postage for VNC's $16,000 Ballots $6,500 Miscellaneous Supplies $2,000 (ballot boxes, memory cards, seals, etc.). Total= $78,000 The 2015 budget contains a transfer to the Contingency Reserve in the amount of $70,000 for funding of the next municipal election in 2018. An annual provision is included in each current budget year leading up to the next municipal election for funding purposes. To the extent that the by-election costs are funded out of the Contingency Reserve, the provision included in the budgets for the remaining years heading into the 2018 election will need to be increased to allow adequate funding for the 2018 Municipal Election. Discussion: At a meeting of Council held on November 2, 2015, Council appointed Kevin Ashe to the office of Regional Councillor, Ward 1 and as a result, the office of City Councillor, Ward 1, is now vacant. Having declared the office vacant, Council chose to fill the vacancy by appointment and the following resolution at its meeting of November 2, 2015 was passed: That pursuant to Section 262( 1) of the Municipal Act, 2001, the Council of the Corporation of the City of Pickering declared the office of Regional Councillor, Ward 1 as vacant at a meeting of Council held on October 26, 2015; That Council fill the vacant seat of the office of Regional Councillor, Ward 1 by appointing Kevin Ashe, City Councillor, Ward 1 to the office of Regional Councillor, Ward 1; CORP0227-07/01 revised 46 47 CLK 07-15 November 16, 2015 Subject: Vacancy in Office of City Councillor, Ward 1 Page 3 That a by-law to appoint Kevin Ashe to fill the vacancy in the office of Regional Councillor, Ward 1, be enacted; That Council nominate Kevin Ashe to the Toronto and Region Conservation Authority to represent the City of Pickering, and the City Clerk notify the Region of Durham of the nomination; That Council fill the vacant seat of the City Councillor, Ward 1 by by-election; That a by-law to require a by-election to fill the vacancy in the office of City Councillor, Ward 1 be brought forward at the next meeting of Council on November 16, 2015; and That the City Clerk be given authority to give effect thereto. In considering the enactment of a by-law to require a by-election, Council should be aware that the by-election shall be held in accordance with Section 65 of the Municipal Elections Act, 1996. Under Section 65 of the Municipal Elections Act, 1996, the City Clerk is responsible for setting the nomination day, which is to be a day not more than 60 days after the passing of the by-law requiring a by-election. Voting Day is required to be held 45 days after nomination day. Subject to specific provisions to address the timing of legislative requirements for by-elections, by-elections are required to be conducted as far as possible in the same way as a regular election (Section 65(3)). Based on the above, if a by-law is enacted on November 16, 2015 to require a by- election, the Clerk will set Nomination Day to be Friday, December 11, 2015. Election Day would then be Monday, January 25, 2016, which is 45 days following Nomination Day. Summary and Conclusion: It is recommended that the attached by-law be enacted, and that the City Clerk take the appropriate action in accordance with the Municipal Act and the Municipal Elections Act to conduct a by-election for the office of City Councillor, Ward 1. Attachment 1 -Draft By-Election By-law CORP0227 -07/01 revised 49 The Corporation of the City of Pickering By-law No. /15 Being a by-law to require a by-election be held for the vacant office of City Councillor Ward 1 Whereas pursuant to Section 262(1) of the Municipal Act, 2001, the Council of the Corporation of the City of Pickering declared the office of City Councillor Ward 1 as vacant at its meeting of Council held on November 16, 2015; and Whereas pursuant to Section 263(5) of the said Act, the Council wishes to hold a by- election to fill the vacancy; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. A by-election shall be held to fill the vacancy in the office of City Councillor, Ward 1 in accordance with the Municipal Elections Act, 1996. By-law passed this 16th day of November, 2015. David Ryan, Mayor Debbie Shields, City Clerk 51 FIN 28-15 November 16, 2015 Subject: Insurance Renewal-January 1, 2016 to December 31, 2016 Page 2 Financial Implications: The insurance renewal premium will be provided for in the City's 2016 current budget to be approved by Council. The insurance premium for 2016 is $639,415 (plus applicable taxes) which is less than last year's premium. Discussion: The City provides a wide variety of public services and programs to its residents including but not limited to fire, roads and sidewalks maintenance, parks, recreation and cultural services, storm water management, planning services, building services and animal services. The City's capital assets have an insured value of $198 million. The City is exposed to many potential risks and claims through the provision of services to the public and by allowing public access to its facilities and infrastructure. As these claims may be significant, the City maintains financial stability with a combination of risk management practices and insurance coverage. The City's current insurance provider was secured through a competitive Request for Proposal process in 2013. A total of four proposals were received and the successful proponent was Jardine Lloyd Thompson (JLT), which was the highest ranked and lowest priced proponent. Council approved the award of the City's insurance program to JL T for a period of one-year (January 1, 2014 to December 31, 2014) with an option in favour of the City to extend coverage on the same terms and conditions for four consecutive one year renewal terms, each subject to Council approval. Current Coverage The City's current insurance coverage is very broad and includes: -General Municipal Liability -Property and Equipment Breakdown -Automobile Fleet -Errors and Omissions -Non-Owned Automobile -Environmental Liability -Comprehensive Crime -Councilors' and Board Members' Accident Conflict of Interest Legal Expense -Garage Automobile The City's current insurance coverage has a general liability limit of $50 million and a deductible of $100,000. The City's auto coverage has a liability limit of $5 million and a $10,000 deductible. The City's property coverage has a $25,000 deductible. 55 Jardine Lloyd Thompson Canada Inc. AJLT IMPORTANT-PLEASE NOTE THE FOLLOWING This proposal should be read in conjunction with the JL T Canada "Business Protocols" booklet. DUTY OF DISCLOSURE In addition to providing all basic information necessary to enable us to place the risk, you must ensure that you are complying with your legal duty of disclosure of all material matters relating to the risk. In particular, you must satisfy yourself as to the accuracy and completeness of the information you provide to insurers. In this respect, you must provide all information relating to the risk, whether favorable or not, which would influence the judgement of a prudent insurer in determining whether he will take the risk, and, if so, for what premium and on what terms. If all such information is not disclosed by you, insurers have the right to void the policy from its inception which may lead to claims not being paid. PAYMENT TERMS Premiums are due and payable on receipt of a JL T invoice. Payment should be made immediately to avoid any possible cancellation for non-payment of premium. PERIOD OF VALIDITY OF QUOTE This offer remains open for acceptance by the Insured until the expiry of the current Municipal Insurance program policy (ies). BREACH OF WARRANTY OR SUBJECTIVITY If any of the terms and conditions contained in this proposal are. identified as a "warranty" or as a subjectivity to binding or continuing cover, you should be aware that if the terms of the warranty as stated are breached or the subjectivity is not met, insurers may have the right to void the applicable coverage and deny any resulting or subsequent losses as a result. UNDERINSURANCE It is important that all policy limits and amounts insured be reviewed carefully and at teast annually to be certain they are adequate to provide full recovery in event of a loss. UNDERWRITING I BINDING AUTHORITY Certain portions of this quotation of cover have been provided by JL T acting in an underwriting capacity on behalf of the Insurer who, under a binding authority agreement, has given us authority to quote and confirm insuring terms, conditions and premiums. JL T Canada is not acting as an insurance broker in this instance and is not providing alternative terms or markets for the cover other than as quoted. For covers where JL T does not act in an underwriting capacity nor has a binding authority agreement with the Insurer, coverage cannot be bound with those Insurers unless a request is made to the Insurer and confirmation of coverage is subsequently received by JLT Canada from the Insurer. · MATERIAL CHANGES FROM EXPIRING POLICY You should carefully note any items identified in the "Changes from Expiry" section under each coverage as they represent material changes in cover from your previous policy. RISK AND CLAIMS INFORMATION This proposal has been based on the risk and claims information provided and/or verified by you to JL T. If any of this information is not correct or has changed in the interim, you must advise us Page 2 of 18 Jardine Lloyd Thompson Canada Inc. JLT immediately as the terms quoted may therefore be invalid and cover cannot be bound as quoted. TAXES PAYABLE BY INSUREDS: The following taxes as prescribed by federal and/or local laws and regulations will apply to all or certain portions of the premiums quoted and will be charged by JL T in addition to the premiums quoted: Provincial Sales Tax Page 3 of 18 56 . 57 Jardine Lloyd Thompson Canada Inc. ~JLT SUMMARY OF COVERAGE, LIMITS AND DEDUCTIBLES Name of Insured: Corporation of the City of Pickering . Policy Period: January 1, 2016 to January 1, 2017 12:01 a.m. local time at the mailing address of the Named Insured CANADIAN COUNCILS LIABILITY General Liability: {including_ Sudden And Accidental Poflutionl: LIMIT OF LIABILITY $ 5,000,000 any one Occurrence and in the Annual Aggregate for Products and Completed Operations during the Policy Period Extension Limit EXTENSIONS Employers' Liability $ 5,000,000 any one Claim OF COVERAGE Tenant Legal Liability $ 5,000,000 any one Occurrence Employee Benefit Liability $ 5,000,000 any one Claim Incidental Medical Malpractice $ 5,000,000 any one Claim Retro Date: November 15, 1993 Voluntary Medical Payments $ 50,000 any one Claim and in the Annual Aggregate during the Policy Period Forest Fire Fighting Expense $ 1,000,000 any one Occurrence and ih the Annual Aggregate during the Policy Period Voluntary Payment for Property $ 50,000 any one Occurrence Damage and in the Annual Aggregate during the Policy Period Incidental Garage Operations $ 250,000 any one Occurrence and in the Annual Aggregate during the Policy Period Municipal Marina Legal Liability $ 100,000 any one Pleasure Craft $ 1,000,000 in the Annual Aggregate for Legal Liability for Property Damage during the Policy Period Wrongful Dismissal (Legal $ 250,000 any one Claim Expense) and in the Annual Aggregate during the Policy Period Conflict of Interest and Legal $ 100,000 any one Claim and Expense Reimbursement $ 500,000 in the Annual Aggregate during the Policy Period Non-Owned Automobile (including $ 5,000,000 any one Occurrence Contractual Liability for Hired Autos) ' Legal Liability for Damage to $ 250,000 any one Occurrence Hired Autos Page 4 of 18 59 Jardine Lloyd Thompson Canada Inc. ~JLT ENDORSEMENTS 1. Corporation of the City of Pickering 3 Year Long Term Agreement Primary CAD 5,000,000 I CAD 100,000 Deductible The policy will be renewed annually for a period of three years expiring on 01 January 2019 on the existing terms and conditions with the premiums paid annually in advance, as follows:- 01 January 2016 to 01 January 2017 01 January 2017 to 01 January 2018 01 January 2018 to 01 January 2019 CAD 325,000 (Gross) CAD 325,000 (Gross) CAD 325,000 (Gross) However terms and conditions may be reviewed 60 days prior to annual renewal if any of the following apply: • Pertinent changes in reinsurance cover • there is an increase of 15% or more in population numbers • there are legislative changes that may impact upon the value or frequency of claims against the policy • there is a change in the exposure of the insured (as per the business description) or; • the value of Incurred Claims exceeds 40% of net premium (excluding Taxes) for any one Period of Insurance to which this agreement relates. • there has been significant adverse development on historical loss record in any of the prior 7 policy years whereby Incurred Claims exceed 50% of the Net Premium. The term "Incurred Claims" means the total cost of claims including actual claim payments (including medical, legal and other costs and expenses) and reserves set by the Insurers on outstanding claims (also including such costs and expenses). "Net Premium" means the premium received by the Insurers net of tax and any commissions or other deductions. All other terms and conditions remain unaltered. 2. Checkroom Liability Endorsement -Included 3. Underground Storage Tanks -Covered . I 1. 1115 Finch Ave 2,295L Diesel • Storage Tanks -Excluded 1. 2570 Tillings Rd 22,700 L Diesel 2. 2570 Tillings Rd 22,700 L Diesel 3. 2570 Tillings Rd 22,700 L Diesel Page 6 of 18 Jardine Lloyd Thompson Canada Inc. ~JLT CANADIAN COUNCILS UMBRELLA LIABILITY $45,000,000 any one Occurrence $45,000,000 in the Annual Aggregate in respect of Products & Completed Operations LIMITS OF LIABILITY $ 45,000,000 in the Annual Aggregate in respect of Municipal Errors and Omissions Liability $ 45,000,000 in the Annual Aggregate in respect of Employee Benefits Liability EXCESS OF Underlying Coverage Underlying Limit UNDERLYING General Liability $ 5,000,000 any one Occurrence COVERAGE(S) AND Incidental Medical $ 5,000,000 any one Claim LIMIT(S) Malpractice Non-Owned Automobile $ 5,000,000 any one Occurrence Liability Municipal Errors & $ 5,000,000 any one Claim Omissions Liability Owned Automobile Liability $ 5,000,000 any one Occurrence Garage Automobile Liability_ $ 5,000;000 any one Occurrence Em_ployee Benefits Liability_ $ 5,000,000 any one Claim RETAINED LIMIT $Nil ENDORSEMENTS Endorsement #1 -Standard Excess Automobile Liability Policy SPF No. 7 Follow Form Named Insured POLICY FORM EK1500547000 (2015) UMR B0901EK1500547000 INSURER(S) AND PROPORTION OF Certain Lloyd's Underwriters (Syndicate 1886) -100% PARTICIPATION(S) SUBJECT TO Terms will remain as indicated subject to no claims deterioration as of January 1, 2016. Page 8 of 18 61 Jardine Lloyd Thpmpson Canada Inc. AJLT EXTENSIONS The Limits shown below are in addition to the Blanket Limit shown above: OF COVERAGE Extension Limit CONTINUED Master Key $ 10,000 Land and Water Pollution Clean Up $ 100,000 Expense Stock Spoilage $ 100,000 Consequential Damage $ 100,000 Off Premises Service Interruption $ 1,000,000 Exhibition Floater $ 100,000 Hazardous Substance $ 500,000 Property of Councillors', Board $ 5,000 any one loss Members' and Employees' ($25,000 maximum annual policy limit) YEAR TWO (2) OF TWO (2) YEAR TERM RATE GUARANTEE ENDORSEMENT ENDORSEMENTS It is understood and agreed that: 1. Upon the expiry date of the policy to which this Agreement is attached, the Insurer shall submit to the Insured a statement showing loss ratio produced for the account for the 12 month period preceding the anniversary date. The rate increase on the above policy, excluding reinsurance costs, shall be held to 0% subject to the following: a. Providing the loss ratio on the account is less than or equal to 40% b. No material change in risk 2. The term "loss ratio" as used herein shall mean the ratio of losses incurred to premiums earned under all policies expressed as a percentage. 3. The term "loss occurred" as used herein shall mean actual paid losses, allocated loss adjustment expenses, legal expenses, as well as loss reserves as estimated by the Insurer for unpaid losses, including losses reported and reserved after each expiry date. The Insurer's loss runs shall be considered accurate for this purpose. Except as otherwise provided in this endorsement all limits, terms, conditions, provisions, definitions and exclusions shall have full force and effect. Page 10 of 18 63 Jardine Lloyd Thompson Canada Inc. AJLT COMPREHENSIVE CRIME $ 1,000,000 Employee Dishonesty -Form A $ 200,000 Broad Form Loss of Money (Inside Premises) $ 200,000 Broad Form Loss of Money {Outside Premises) LIMITS $ 200,000 Money Orders & Counterfeit Paper Currency $ 1,000,000 Depositors Forgery $ 200,000 Professional Fees I Audit Expenses $ 200,000 Computer Fraud or Funds Transfer Fraud DEDUCTIBLE $Nil per Loss POLICY FORM Master Crime Wording (Apr. 2012) INSURER(S) AND PROPORTION OF A viva Insurance Company of Canada -100% PARTICIPATION(S) Important: 1. Bank Accounts NOT being reconciled by the same person(s) authorized to deposit and withdraw funds. SUBJECT TO 2. All cheque requisitions and issued cheques containing dual signatures. If the above is not part of your internal Financial controls, please provide explanation( s). 3. Terms will remain as indicated subject to no claims deterioration as of January 1, 2016 Page 12 of 18 65 Jardine Lloyd Thompson Canada Inc. AJLT GARAGE AUTOMOBILE (ONTARIO) Section 1 $5,000,000 Third Party Liability Inclusive Limit Section 2 Accident Benefits -Included Section 3 Uninsured Automobile -Included Section 4 Direct Compensation Property Damage-Included LIMITS OF Section 5 Liability Damage to Customer's Automobile COVERAGE Collision-Limit any One Automobile $200,000 Deductible: $500 Specified Perils -Limit of Liability -Any One Occurrence $300,000 Deductible: $500 OEF71 Excluding Owned Automobiles Endorsement ENDORSEMENTS OEF 77 Comprehensive Damage to Customer's Automobiles including Open Lot Theft OEF 81 Garage Family Protection Endorsement POLICY FORM Provincial Statutory Garage Automobile Policy OAP 4 INSURER(S) AND PROPORTION OF Aviva Insurance Company of Canada -100% PARTICIPATION(S) SUBJECT TO Terms will remain as indicated subject to no claims deterioration as of January 1, 2016 Page 14 of 18 67 Jardine Lloyd Thompson Canada Inc. ~JLT RISK MANAGEMENT ELECTED OFFICIAL, DIRECTORS AND Included DEPARTMENTAL SEMINARS AUTOMOBILE Risk and Driver Assessment included FLEET SERVICES PREMIUM SUMMARY TOTAL ANNUAL PREMIUM $644,074 plus any applicable provincial sales tax (OPTIONS NOT INCLUDED) Page 16 of 18 69 71 Jardine Lloyd Thompson Canada Inc. ~JLT ACCEPTANCE OF MUNICIPAL INSURANCE PROGRAM PROPOSAL To: Jardine Lloyd Thompson Canada Public Sector Division Suite 800, 55 University Avenue Toronto, Ontario M5J 2H7 Telephone: 416-941-9551 or Toll. Free 1-800-268-9189 Fax: 416-941-9323 Policy Term (mm/dd/yy): January 1, 2016 to January 1, 2017 We agree with the underwriting and claims information submitted and to the terms quoted in the Municipal Insurance Program proposal. This is your authority to proceed with binding cover(s) as outlined in the Municipal Insurance Proposal effective the date(s) noted above. We have also noted below our choice of any optional items in the Insurance Proposal as well as any specific instructions. Indicated below are our instructions regarding any optional coverages shown in the insurance proposal. Optional Coverages I Specific Instructions: Signed on Behalf of the Corporation of the Town of Pickering Authorized Signature Date Please print the name of the person signing above Page 18 of 18 November 16, 2015 Notice of Motion a) Request to Re-name Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre Moved by Councillor Johnson Seconded by Councillor Pickles Whereas Dr. Tomlinson was a well-respected citizen and country doctor in Claremont who devoted his time and contributed in many ways to the improvement of this small country village. Whereas Dr. Tomlinson was born in January 1887 north of Claremont in a small country town called Marsh Hill in Uxbridge. His family later moved to Ashburn to farm 200 acres of land. He moved to Claremont where he lived for many years and where he had his medical practice. He passed away on August 18, 1982. Whereas Dr. Tomlinson was involved in many organization and worked diligently to improve the town including: 1. The Claremont Wesleyan Methodist Church (1989) and Claremont Presbyterian Churches joined together to form the Claremont United Church. The Presbyterian Church was sold but the manse was retained for the minister and the Methodist Church became the Claremont United Church. Dr. Tomlinson and family were members for many years. He was involved in the Board of Stewards, the choir, Secretary Treasurer of the Board of Trustees, Secretary of the Official Board and an elder. 2. Library Board -Chairman & Secretary of the Library Board and through grants, was instrumental in changing the library from an associate library to a public library in the Town of Pickering. 3. Masonic Lodge-Dr. Tomlinson held many positions in the masonic lodge and remained a lifelong member. He was Master of the Lodge in 1928. 4. The Claremont Business Men's Association-As a member since 1910, he helped in major community decisions. 5. Claremont Continuation School -He was a teacher and taught in the school from 1911 for seven years until he raised enough money to attend the University of Toronto Medical School. Duririg World War I he was sent to work at a Tuberculosis Sanatorium in Graven hurst. In 1919 he got the call that Claremont needed a doctor as Dr. Caldwell, the local doctor at the time, was enlisted for service in World War I. Dr. Tomlinson also held the position of Medical Officer of Health from 1935 to 1955. 72 73 6. School Board-He was elected to the School Board and was involved in building the present school in Claremont in 1923. (A debenture for $40,000 was taken out to cover the cost of building material, an 80' well, sidewalks, fences, etc.). 7. Bowling Green-He was very active in the lawn bowling organization and the small bowling park south of the four corners which was named after him. The sign was removed when the City Pickering sold the property and the tribute to him has disappeared from this town.- 8. Park Board -He was an avid sports enthusiast and President of the Park Board for many years. Because football was being played in a farmer's field south of town, four acres was purchased where the present park is today. He was instrumental in having the brick gate posts built and bronze memorial plaques placed there with the names of all the local men and women who served in World War I and World War II. · 9. Claremont Community Centre-His efforts to have the vacated Presbyterian Church turned into a community centre resulted in many years of community groups enjoying the hall until the new community centre was built. 10. Dr. Tomlinson was a valued asset to this community and in early years would travel miles by foot, snowshoe, horse and buggy and later, in a Model T Ford to visit patients in north Pickering. His area was extended to concessions south of Claremont, north a few miles into Uxbridge over the Townline, east to Ashburn and west to the Markham/Pickering Townline. Many people attended his retirement. He practiced medicine for 56 years until age 90. He received thanks from hundreds of friends at his goth birthday. Many lives were saved by this gentle man. He helped the injured and was there at the birth of many babies born in the area. He was also in charge of those with scarlet fever who were quarantined and he stayed isolated in the Masonic Hall until they were well. 11. The work and effort he put into Claremont was amazing and the proposal to have the community centre named after him would be a wonderful way to memorialize his memory. Now therefore be it resolved that the City of Pickering consider re-naming the Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre pursuant to the Facility & Park Naming Procedure ADM 110-006. By-laws 7453/15 7454/15 7455/15 November 16, 2015 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways 'under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Committee agenda pages 102-104] Being a by-law to amend Schedule A of By-law 7362/14·appointing Inspectors. [Refer to New and Unfinished Business pages 43:-44] Being a by-law to require a by-election be held for the vacant office of City Councillor Ward 1. [Refer to New and Unfinished Business page 49] 74