HomeMy WebLinkAboutNovember 16, 2015 For information related to accessibility requirements please contact Linda Roberts
Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@pickering.ca
Council Agenda
Monday, November 16, 2015
Council Chambers
7:00 pm
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XI) Confidential Council -Public Report
XII) " Other Business
XIII) Confirmation By-law
XIV) Adjournment
November 16, 2015
Delegations
1. Roger Anderson, Board Chair
Rob Wallington, Durham Regional Police Services Planning Manager
Durham Regional Police Services Board
Re: 2017-2019 Business Plan
2. Les Fisher
Masonic Lodge
Re: Notice of Motion
Request to Re-name Claremont Community Centre to
The Dr. Nelson F. Tomlinson Centre
32
November 9, 2015
Committee Reports
a) Report EC 2015-10 of the Executive Committee Executive Pages
1.
2.
3.
Director, Corporate Services & City Solicitor, Report FIN 24-15
2015 Year End Audit Plan
Recommendation
1-40
1. That the Audit Plan as submitted by Deloitte LLP, included as Attachment
1 to this report be received for information; and,
2. That the Chief Administrative Officer and the Division Head, Finance &
Treasurer be authorized to sign the Auditor's Engagement Letter on
behalf of the City.
Director, Corporate Services & City Solicitor, Report BYL 01-15
yth Annual Toys for Tickets and Food for Fines 2015
Recommendation
41-42
1. That parking tickets issued between December 1 through 18, 2015 be
eligible for the Toys for Tickets/Food for Fines program; and
2. That the Toys for Tickets/Food for Fines program be implemented from
December 1 through December 18, 2015.
Director, Corporate Services & City Solicitor, Report CLK 05-15
2016 Standing Committee and Council Meeting Schedule
Recommendation
43-45
That the 2016 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report, be approved.
4. Director, Culture & Recreation, Report CR 18-15 46-61
Consulting Services for Building Condition Assessments and Facilities
Asset Management System
-Request for Proposal No. RFP-2-2015
Recommendation
1. That Proposal No. RFP-2-2015, for Consulting Services for Building
Condition Assessments and Facilities Asset Management System,
33
34
submitted by VFA Canada Corporation in the amount of $275,715.86
(HST included) be accepted;
2. That the total gross project cost of $284,756.00 (HST included), including
the amount of the proposal and other associated costs, and the total net
· project cost of $256,432.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance
Year 1 Implementation and Assessments net project cost of $106,087.00
as follows:
a) The sum of $25,000.00 as provided for in the 2015 Current Budget
Culture & Recreation Administration be increased to $26,522.00, to
be funded from property taxes;
b) The sum of $75,000.00 as provided for in the 2015 Current Budget
Culture & Recreation Administration be increased to $79,565.00 to
be funded by a transfer from the Development Charges Reserve
Funds-Growth Studies (DCRF); and
4. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
5. Director, Culture & Recreation, ReporteR 20-15 62-95
City of Pickering Five Year Accessibility Plan (2016-2020)
6.
-Endorsed by the City of Pickering Accessibility Advisory Committee
Recommendation
1. That Council endorse the City of Pickering Five Year Accessibility Plan
(2016-2020) as prepared by staff and endorsed by the City of Pickering
Accessibility Advisory Committee.
Director, Engineering & Public Works, Report ENG 19-15
Proposed Traffic By-law Amendments
-Father Fenelon Catholic School
Recommendation
96-104
1. That the attached draft by-law be enacted to amend Schedule "1 ", to By-
law 6604/05 to provide for the regulation of stopping on highways or parts
of highways under the jurisdiction of the Corporation of the City of
Pickering, specifically to propose the installation of stopping restrictions on
both sides of Eyer Drive at the newly constructed Father Fenelon Catholic
School, and to remove the stopping restrictions on both sides of Liverpool
Road at the existing location of Father Fenelon Catholic School that will be
closing in December 2015;
2. That the attached draft by-law be enacted to amend Schedule "2" to By-
law 6604/05 to provide for the regulation of parking on highways or parts
of highways under the jurisdiction of the Corporation of the City of
Pickering, specifically to propose parking restrictions on the west side of
Liverpool Road at the closing of Father Fenelon Catholic School;
3. That the attached draft by-law be enacted to amend Schedule "3" to By-
law 6604/05 to provide for the regulation of bus loading zones on
highways or parts of highways under the jurisdiction of the Corporation of
the City of Pickering, specifically to propose the removal of the on-street
school bus loading zone on the east side of Liverpool Road at the closing
Father Fenelon Catholic School; and
4. That the existing crossing guard location on Liverpool Road at Ilona Park
Road be removed, and if required, staff to add a school crossing guard
location on Eyer Drive at the newly constructed school.
7. Director, Engineering & Public Works, Report ENG 20-15 105-118
Proposed All-way Stop Control, Rosebank Road and Toynevale Road
8.
Recommendation
That Report ENG 20-15 be referred back to staff in order to allow additional time
to consider new information provided and report back at the December Council
meeting.
Director, Corporate Services & City Solicitor, Report FIN 22-15
Banking and Financial Authorities
Recommendation
1. That Resolution# 144/99 be repealed;
119-123
2. That the Division Head, Finance & Treasurer be authorized and directed
to undertake any and all activities, including the execution and signing of
agreements and contracts, necessary to undertake, safeguard and ensure
the financial affairs and banking of the City, including, but not limited to,
those items and activities indicated in Attachment 2, Section A;
3. That the Mayor, Division Head, Finance & Treasurer, Deputy Treasurer,
Manager, Accounting Services and Manager, Budgets & Internal Audit be
named Signing Officers for the purposes of conducting the financial affairs
and banking of the City of Pickering and that any two of them be
authorized to undertake the activities outlined in Attachment 2, Section B
and any one of them be authorized to undertake the activities outlined in
Attachment 2, Section C; and
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary action to give effect hereto.
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9. Director, Corporate Services & City Solicitor, Report FlN 25-15
Cash Position Report as at September 30, 2015
Recommendation
124-133
That report FIN 25-15 from the Director, Corporate Services & City Solicitor be
received for information. ·
10. Director, Corporate Services & City Solicitor, Report FIN 27-15
Financial System Status Update
134-165
Recommendation
That report FIN 27-15 from the Director, Corporate Services & City Solicitor be
received for information.
November 9, 2015
Committee Reports
b) Report PO 2015-09 of the Planning & Development Committee P & D Pages
1 . Director, City Development, Report PLN 15-15
Invitation. to Participate in ISO 37120
World Council on City Data
A new global standard on City Indicators
Recommendation
14-29
1. That the Global City Indicators Facility and the World Council on City Data
be advised that the City of Pickering appreciates the invitation, but that the
City of Pickering will not be submitting an expression of interest to
participate in the ISO 37120 program at this time;
2. That the City of Pickering continue to monitor local and global participation
in the program and reconsider participation in the program in future years;
and
3. That a copy of Report PLN 15-15 be forwarded to Global City Indicators
Facility and the World Council on City Data.
37
November 16, 2015
New and Unfinished Business Pages
1.
2.
3.
Director, City Development, Report BLD 03-15
Amendments to the Appointments Schedule under the
Building Code Act
Recommendation
40-44
That the City's Building By-law 7362/14, as amended, which appoints the Chief
Building Official, Deputy Chief Building Official and Inspectors, be further
amended as set out in Appendix I to Report BLD 03-15.
Director, Corporate Services & City Solicitor, Report CLK 07-15
Vacancy in the Office of City Councillor, Ward 1
Recommendation
45-49
1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of
The Corporation of the City of Pickering hereby declares the office of City
Councillor, Ward 1 as vacant;
2. That at a meeting of Council held on November 2, 2015, Council approved
filling the vacancy of the office of City Councillor, Ward 1 by by-election;
3. That the attached draft by-law to require the by-election be enacted;·
4. That the Treasurer be authorized to transfer the required funds, 'in an
amount up to $100,000 from the Contingency Reserve; and
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
Director, Corporate Services & City Solicitor, Report FIN 28-15
Insurance Renewal-January 1, 2016 to December 31, 2016
Recommendation
50-71
1. That the City of Pickering renew its property, liability and other insurance
policies through Jardine Lloyd Thompson Canada Inc. (JL T) for the period
. January 1, 2016 to December 31,2016 in the amount of$639,415 (plus
applicable taxes) and inclusive of terms and conditions acceptable to the
Division Head, Finance & Treasurer;
38
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2. That the insurance coverage through JL T be for a period of one (1) year
with an option in favour of the City to extend the coverage on the same
terms and conditions for two (2) consecutive one year renewal terms,
each subject to Council approval;
3. That LV. Walker & Associates be confirmed as the City's Adjuster of
Record for property, liability and other insurance and related matters;
4. That the Division Head, Finance & Treasurer be authorized to settle any
claims including employing resources to investigate and defend claims,
adjusting and legal fees, where it is in the City's interest to do so;
5. That the Division Head, Finance & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing
coverages, and alter terms and conditions as becomes desirable or
necessary to limit potential liabilityexposure and to protect the assets of
the City and its elected officials and staff; and,
6. That the appropriate officials be authorized to take the necessary actions
to give effect thereto.
Appendix I to
Report Number BLD 03-15
Draft amending By-law, reflecting the revised Schedule A -Appointments
42
Schedule A
Appointments
Item Column Column
1. Chief Building Official Kyle Bentley
2. Deputy Chief Building Official/Inspector Carl Kolbe
3. Deputy Chief Building Official/Inspector Andras Szonyi
4. Deputy Chief Building Official/Inspector Brenda Yarush
5. Inspector Albert Alvero
6. Inspector ~a¢ Jeremy Bender
7. Inspector Adam Fowler
8. Inspector Toby Hill
,, ".!, ~
9. Inspector Brian Holmes
10. Inspector Paul Nishikawa
11. Inspector Robert Watson
12. Inspector Andy Westcott
13. Inspector Vacant
44
CLK 07-15 November 16, 2015
Subject: Vacancy in Office of City Councillor, Ward 1 Page 2
Cost Estimates-Vote Tabulator (approximate)
Item Cost
Vote Tabulation Equipment $9,500
(6 ballot tabulator machines, 2 accessible
voting component add-ons)
Election Software $6,800
(results display)
Professional Services $9,700
(training, onsite support on election day)
Voter Notification Cards (VNC) $2,500
Election Officials $25,000
Postage for VNC's $16,000
Ballots $6,500
Miscellaneous Supplies $2,000
(ballot boxes, memory cards, seals, etc.).
Total= $78,000
The 2015 budget contains a transfer to the Contingency Reserve in the amount of
$70,000 for funding of the next municipal election in 2018. An annual provision is
included in each current budget year leading up to the next municipal election for
funding purposes. To the extent that the by-election costs are funded out of the
Contingency Reserve, the provision included in the budgets for the remaining years
heading into the 2018 election will need to be increased to allow adequate funding for
the 2018 Municipal Election.
Discussion: At a meeting of Council held on November 2, 2015, Council
appointed Kevin Ashe to the office of Regional Councillor, Ward 1 and as a result, the
office of City Councillor, Ward 1, is now vacant.
Having declared the office vacant, Council chose to fill the vacancy by appointment and
the following resolution at its meeting of November 2, 2015 was passed:
That pursuant to Section 262( 1) of the Municipal Act, 2001, the Council of the
Corporation of the City of Pickering declared the office of Regional Councillor,
Ward 1 as vacant at a meeting of Council held on October 26, 2015;
That Council fill the vacant seat of the office of Regional Councillor, Ward 1 by
appointing Kevin Ashe, City Councillor, Ward 1 to the office of Regional
Councillor, Ward 1;
CORP0227-07/01 revised
46
47
CLK 07-15 November 16, 2015
Subject: Vacancy in Office of City Councillor, Ward 1 Page 3
That a by-law to appoint Kevin Ashe to fill the vacancy in the office of Regional
Councillor, Ward 1, be enacted;
That Council nominate Kevin Ashe to the Toronto and Region Conservation
Authority to represent the City of Pickering, and the City Clerk notify the Region
of Durham of the nomination;
That Council fill the vacant seat of the City Councillor, Ward 1 by by-election;
That a by-law to require a by-election to fill the vacancy in the office of City
Councillor, Ward 1 be brought forward at the next meeting of Council on
November 16, 2015; and
That the City Clerk be given authority to give effect thereto.
In considering the enactment of a by-law to require a by-election, Council should be
aware that the by-election shall be held in accordance with Section 65 of the Municipal
Elections Act, 1996.
Under Section 65 of the Municipal Elections Act, 1996, the City Clerk is responsible for
setting the nomination day, which is to be a day not more than 60 days after the passing
of the by-law requiring a by-election. Voting Day is required to be held 45 days after
nomination day. Subject to specific provisions to address the timing of legislative
requirements for by-elections, by-elections are required to be conducted as far as
possible in the same way as a regular election (Section 65(3)).
Based on the above, if a by-law is enacted on November 16, 2015 to require a by-
election, the Clerk will set Nomination Day to be Friday, December 11, 2015. Election
Day would then be Monday, January 25, 2016, which is 45 days following Nomination
Day.
Summary and Conclusion:
It is recommended that the attached by-law be enacted, and that the City Clerk take the
appropriate action in accordance with the Municipal Act and the Municipal Elections Act
to conduct a by-election for the office of City Councillor, Ward 1.
Attachment 1 -Draft By-Election By-law
CORP0227 -07/01 revised
49
The Corporation of the City of Pickering
By-law No. /15
Being a by-law to require a by-election be held
for the vacant office of City Councillor Ward 1
Whereas pursuant to Section 262(1) of the Municipal Act, 2001, the Council of the
Corporation of the City of Pickering declared the office of City Councillor Ward 1 as
vacant at its meeting of Council held on November 16, 2015; and
Whereas pursuant to Section 263(5) of the said Act, the Council wishes to hold a by-
election to fill the vacancy;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. A by-election shall be held to fill the vacancy in the office of City Councillor, Ward
1 in accordance with the Municipal Elections Act, 1996.
By-law passed this 16th day of November, 2015.
David Ryan, Mayor
Debbie Shields, City Clerk
51
FIN 28-15 November 16, 2015
Subject: Insurance Renewal-January 1, 2016 to December 31, 2016 Page 2
Financial Implications: The insurance renewal premium will be provided for in the City's
2016 current budget to be approved by Council. The insurance premium for 2016 is $639,415
(plus applicable taxes) which is less than last year's premium.
Discussion: The City provides a wide variety of public services and programs to its
residents including but not limited to fire, roads and sidewalks maintenance, parks,
recreation and cultural services, storm water management, planning services, building
services and animal services. The City's capital assets have an insured value of $198
million.
The City is exposed to many potential risks and claims through the provision of services
to the public and by allowing public access to its facilities and infrastructure. As these
claims may be significant, the City maintains financial stability with a combination of risk
management practices and insurance coverage.
The City's current insurance provider was secured through a competitive Request for
Proposal process in 2013. A total of four proposals were received and the successful
proponent was Jardine Lloyd Thompson (JLT), which was the highest ranked and
lowest priced proponent. Council approved the award of the City's insurance program
to JL T for a period of one-year (January 1, 2014 to December 31, 2014) with an option
in favour of the City to extend coverage on the same terms and conditions for four
consecutive one year renewal terms, each subject to Council approval.
Current Coverage
The City's current insurance coverage is very broad and includes:
-General Municipal Liability
-Property and Equipment Breakdown
-Automobile Fleet
-Errors and Omissions
-Non-Owned Automobile
-Environmental Liability
-Comprehensive Crime
-Councilors' and Board Members' Accident
Conflict of Interest
Legal Expense
-Garage Automobile
The City's current insurance coverage has a general liability limit of $50 million and a
deductible of $100,000. The City's auto coverage has a liability limit of $5 million and a
$10,000 deductible. The City's property coverage has a $25,000 deductible.
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Jardine Lloyd Thompson Canada Inc. AJLT
IMPORTANT-PLEASE NOTE THE FOLLOWING
This proposal should be read in conjunction with the JL T Canada "Business Protocols" booklet.
DUTY OF DISCLOSURE
In addition to providing all basic information necessary to enable us to place the risk, you must
ensure that you are complying with your legal duty of disclosure of all material matters relating
to the risk. In particular, you must satisfy yourself as to the accuracy and completeness of the
information you provide to insurers. In this respect, you must provide all information relating to
the risk, whether favorable or not, which would influence the judgement of a prudent insurer in
determining whether he will take the risk, and, if so, for what premium and on what terms. If all
such information is not disclosed by you, insurers have the right to void the policy from
its inception which may lead to claims not being paid.
PAYMENT TERMS
Premiums are due and payable on receipt of a JL T invoice. Payment should be made
immediately to avoid any possible cancellation for non-payment of premium.
PERIOD OF VALIDITY OF QUOTE
This offer remains open for acceptance by the Insured until the expiry of the current Municipal
Insurance program policy (ies).
BREACH OF WARRANTY OR SUBJECTIVITY
If any of the terms and conditions contained in this proposal are. identified as a "warranty" or as
a subjectivity to binding or continuing cover, you should be aware that if the terms of the
warranty as stated are breached or the subjectivity is not met, insurers may have the right to
void the applicable coverage and deny any resulting or subsequent losses as a result.
UNDERINSURANCE
It is important that all policy limits and amounts insured be reviewed carefully and at teast
annually to be certain they are adequate to provide full recovery in event of a loss.
UNDERWRITING I BINDING AUTHORITY
Certain portions of this quotation of cover have been provided by JL T acting in an underwriting
capacity on behalf of the Insurer who, under a binding authority agreement, has given us
authority to quote and confirm insuring terms, conditions and premiums. JL T Canada is not
acting as an insurance broker in this instance and is not providing alternative terms or markets
for the cover other than as quoted. For covers where JL T does not act in an underwriting
capacity nor has a binding authority agreement with the Insurer, coverage cannot be bound with
those Insurers unless a request is made to the Insurer and confirmation of coverage is
subsequently received by JLT Canada from the Insurer. ·
MATERIAL CHANGES FROM EXPIRING POLICY
You should carefully note any items identified in the "Changes from Expiry" section under each
coverage as they represent material changes in cover from your previous policy.
RISK AND CLAIMS INFORMATION
This proposal has been based on the risk and claims information provided and/or verified by you
to JL T. If any of this information is not correct or has changed in the interim, you must advise us
Page 2 of 18
Jardine Lloyd Thompson Canada Inc. JLT
immediately as the terms quoted may therefore be invalid and cover cannot be bound as
quoted.
TAXES PAYABLE BY
INSUREDS: The following taxes as prescribed by federal and/or local laws and
regulations will apply to all or certain portions of the premiums
quoted and will be charged by JL T in addition to the premiums
quoted:
Provincial Sales Tax
Page 3 of 18
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Jardine Lloyd Thompson Canada Inc. ~JLT
SUMMARY OF COVERAGE, LIMITS AND DEDUCTIBLES
Name of Insured: Corporation of the City of Pickering .
Policy Period: January 1, 2016 to January 1, 2017
12:01 a.m. local time at the mailing address of the Named Insured
CANADIAN COUNCILS LIABILITY
General Liability: {including_ Sudden
And Accidental Poflutionl:
LIMIT OF LIABILITY $ 5,000,000 any one Occurrence and
in the Annual Aggregate for
Products and Completed
Operations during the Policy Period
Extension Limit
EXTENSIONS Employers' Liability $ 5,000,000 any one Claim
OF COVERAGE Tenant Legal Liability $ 5,000,000 any one Occurrence
Employee Benefit Liability $ 5,000,000 any one Claim
Incidental Medical Malpractice $ 5,000,000 any one Claim
Retro Date: November 15, 1993
Voluntary Medical Payments $ 50,000 any one Claim and in
the Annual Aggregate during the Policy
Period
Forest Fire Fighting Expense $ 1,000,000 any one Occurrence
and ih the Annual Aggregate during the
Policy Period
Voluntary Payment for Property $ 50,000 any one Occurrence
Damage and in the Annual Aggregate during the
Policy Period
Incidental Garage Operations $ 250,000 any one Occurrence
and in the Annual Aggregate during the
Policy Period
Municipal Marina Legal Liability $ 100,000 any one Pleasure Craft
$ 1,000,000 in the Annual
Aggregate for Legal Liability for
Property Damage during the Policy
Period
Wrongful Dismissal (Legal $ 250,000 any one Claim
Expense) and in the Annual Aggregate during
the Policy Period
Conflict of Interest and Legal $ 100,000 any one Claim and
Expense Reimbursement $ 500,000 in the Annual
Aggregate during the Policy Period
Non-Owned Automobile (including $ 5,000,000 any one Occurrence
Contractual Liability for Hired
Autos) '
Legal Liability for Damage to $ 250,000 any one Occurrence
Hired Autos
Page 4 of 18
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Jardine Lloyd Thompson Canada Inc. ~JLT
ENDORSEMENTS
1. Corporation of the City of Pickering
3 Year Long Term Agreement
Primary CAD 5,000,000 I CAD 100,000 Deductible
The policy will be renewed annually for a period of three years expiring on 01
January 2019 on the existing terms and conditions with the premiums paid
annually in advance, as follows:-
01 January 2016 to 01 January 2017
01 January 2017 to 01 January 2018
01 January 2018 to 01 January 2019
CAD 325,000 (Gross)
CAD 325,000 (Gross)
CAD 325,000 (Gross)
However terms and conditions may be reviewed 60 days prior to annual
renewal if any of the following apply:
• Pertinent changes in reinsurance cover
• there is an increase of 15% or more in population numbers
• there are legislative changes that may impact upon the value or
frequency of claims against the policy
• there is a change in the exposure of the insured (as per the business
description) or;
• the value of Incurred Claims exceeds 40% of net premium (excluding
Taxes) for any one Period of Insurance to which this agreement relates.
• there has been significant adverse development on historical loss record
in any of the prior 7 policy years whereby Incurred Claims exceed 50% of
the Net Premium.
The term "Incurred Claims" means the total cost of claims including actual
claim payments (including medical, legal and other costs and expenses) and
reserves set by the Insurers on outstanding claims (also including such costs
and expenses). "Net Premium" means the premium received by the Insurers
net of tax and any commissions or other deductions.
All other terms and conditions remain unaltered.
2. Checkroom Liability Endorsement -Included
3. Underground Storage Tanks -Covered
. I 1. 1115 Finch Ave 2,295L Diesel
• Storage Tanks -Excluded
1. 2570 Tillings Rd 22,700 L Diesel
2. 2570 Tillings Rd 22,700 L Diesel
3. 2570 Tillings Rd 22,700 L Diesel
Page 6 of 18
Jardine Lloyd Thompson Canada Inc. ~JLT
CANADIAN COUNCILS UMBRELLA LIABILITY
$45,000,000 any one Occurrence
$45,000,000 in the Annual Aggregate in respect of Products & Completed
Operations
LIMITS OF LIABILITY $ 45,000,000 in the Annual Aggregate in respect of Municipal Errors and
Omissions Liability
$ 45,000,000 in the Annual Aggregate in respect of Employee Benefits
Liability
EXCESS OF Underlying Coverage Underlying Limit
UNDERLYING General Liability $ 5,000,000 any one Occurrence
COVERAGE(S) AND Incidental Medical $ 5,000,000 any one Claim
LIMIT(S) Malpractice
Non-Owned Automobile $ 5,000,000 any one Occurrence
Liability
Municipal Errors & $ 5,000,000 any one Claim
Omissions Liability
Owned Automobile Liability $ 5,000,000 any one Occurrence
Garage Automobile Liability_ $ 5,000;000 any one Occurrence
Em_ployee Benefits Liability_ $ 5,000,000 any one Claim
RETAINED LIMIT $Nil
ENDORSEMENTS Endorsement #1 -Standard Excess Automobile Liability Policy SPF No. 7
Follow Form Named Insured
POLICY FORM EK1500547000 (2015) UMR B0901EK1500547000
INSURER(S) AND
PROPORTION OF Certain Lloyd's Underwriters (Syndicate 1886) -100%
PARTICIPATION(S)
SUBJECT TO Terms will remain as indicated subject to no claims deterioration as of
January 1, 2016.
Page 8 of 18
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Jardine Lloyd Thpmpson Canada Inc. AJLT
EXTENSIONS The Limits shown below are in addition to the Blanket Limit shown above:
OF COVERAGE Extension Limit
CONTINUED Master Key $ 10,000
Land and Water Pollution Clean Up $ 100,000 Expense
Stock Spoilage $ 100,000
Consequential Damage $ 100,000
Off Premises Service Interruption $ 1,000,000
Exhibition Floater $ 100,000
Hazardous Substance $ 500,000
Property of Councillors', Board $ 5,000 any one loss
Members' and Employees' ($25,000 maximum annual policy
limit)
YEAR TWO (2) OF TWO (2) YEAR TERM RATE GUARANTEE ENDORSEMENT
ENDORSEMENTS
It is understood and agreed that:
1. Upon the expiry date of the policy to which this Agreement is attached, the
Insurer shall submit to the Insured a statement showing loss ratio produced
for the account for the 12 month period preceding the anniversary date. The
rate increase on the above policy, excluding reinsurance costs, shall be held
to 0% subject to the following:
a. Providing the loss ratio on the account is less than or equal to 40%
b. No material change in risk
2. The term "loss ratio" as used herein shall mean the ratio of losses incurred
to premiums earned under all policies expressed as a percentage.
3. The term "loss occurred" as used herein shall mean actual paid losses,
allocated loss adjustment expenses, legal expenses, as well as loss reserves
as estimated by the Insurer for unpaid losses, including losses reported and
reserved after each expiry date. The Insurer's loss runs shall be considered
accurate for this purpose.
Except as otherwise provided in this endorsement all limits, terms, conditions,
provisions, definitions and exclusions shall have full force and effect.
Page 10 of 18
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Jardine Lloyd Thompson Canada Inc. AJLT
COMPREHENSIVE CRIME
$ 1,000,000 Employee Dishonesty -Form A
$ 200,000 Broad Form Loss of Money (Inside Premises)
$ 200,000 Broad Form Loss of Money {Outside Premises)
LIMITS $ 200,000 Money Orders & Counterfeit Paper Currency
$ 1,000,000 Depositors Forgery
$ 200,000 Professional Fees I Audit Expenses
$ 200,000 Computer Fraud or Funds Transfer Fraud
DEDUCTIBLE $Nil per Loss
POLICY FORM Master Crime Wording (Apr. 2012)
INSURER(S) AND
PROPORTION OF A viva Insurance Company of Canada -100%
PARTICIPATION(S)
Important:
1. Bank Accounts NOT being reconciled by the same person(s) authorized
to deposit and withdraw funds.
SUBJECT TO 2. All cheque requisitions and issued cheques containing dual signatures.
If the above is not part of your internal Financial controls, please provide
explanation( s).
3. Terms will remain as indicated subject to no claims deterioration as of
January 1, 2016
Page 12 of 18
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Jardine Lloyd Thompson Canada Inc. AJLT
GARAGE AUTOMOBILE (ONTARIO)
Section 1 $5,000,000 Third Party Liability Inclusive Limit
Section 2 Accident Benefits -Included
Section 3 Uninsured Automobile -Included
Section 4 Direct Compensation Property Damage-Included
LIMITS OF Section 5 Liability Damage to Customer's Automobile
COVERAGE Collision-Limit any One Automobile $200,000
Deductible: $500
Specified Perils -Limit of Liability -Any One Occurrence
$300,000
Deductible: $500
OEF71 Excluding Owned Automobiles Endorsement
ENDORSEMENTS OEF 77 Comprehensive Damage to Customer's Automobiles including
Open Lot Theft
OEF 81 Garage Family Protection Endorsement
POLICY FORM Provincial Statutory Garage Automobile Policy OAP 4
INSURER(S) AND
PROPORTION OF Aviva Insurance Company of Canada -100%
PARTICIPATION(S)
SUBJECT TO Terms will remain as indicated subject to no claims deterioration as of
January 1, 2016
Page 14 of 18
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Jardine Lloyd Thompson Canada Inc. ~JLT
RISK MANAGEMENT
ELECTED OFFICIAL,
DIRECTORS AND Included DEPARTMENTAL
SEMINARS
AUTOMOBILE Risk and Driver Assessment included FLEET SERVICES
PREMIUM SUMMARY
TOTAL ANNUAL
PREMIUM $644,074 plus any applicable provincial sales tax (OPTIONS NOT
INCLUDED)
Page 16 of 18
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71
Jardine Lloyd Thompson Canada Inc. ~JLT
ACCEPTANCE OF MUNICIPAL INSURANCE PROGRAM PROPOSAL
To: Jardine Lloyd Thompson Canada
Public Sector Division
Suite 800, 55 University Avenue
Toronto, Ontario M5J 2H7
Telephone: 416-941-9551 or Toll. Free 1-800-268-9189
Fax: 416-941-9323
Policy Term
(mm/dd/yy): January 1, 2016 to January 1, 2017
We agree with the underwriting and claims information submitted and to the terms quoted in the
Municipal Insurance Program proposal. This is your authority to proceed with binding cover(s)
as outlined in the Municipal Insurance Proposal effective the date(s) noted above. We have also
noted below our choice of any optional items in the Insurance Proposal as well as any specific
instructions.
Indicated below are our instructions regarding any optional coverages shown in the insurance
proposal.
Optional Coverages I Specific Instructions:
Signed on Behalf of the Corporation of the Town of Pickering
Authorized Signature Date
Please print the name of the person signing above
Page 18 of 18
November 16, 2015
Notice of Motion
a) Request to Re-name Claremont Community Centre to
The Dr. Nelson F. Tomlinson Centre
Moved by Councillor Johnson
Seconded by Councillor Pickles
Whereas Dr. Tomlinson was a well-respected citizen and country doctor in Claremont
who devoted his time and contributed in many ways to the improvement of this small
country village.
Whereas Dr. Tomlinson was born in January 1887 north of Claremont in a small
country town called Marsh Hill in Uxbridge. His family later moved to Ashburn to farm
200 acres of land. He moved to Claremont where he lived for many years and where
he had his medical practice. He passed away on August 18, 1982.
Whereas Dr. Tomlinson was involved in many organization and worked diligently to
improve the town including:
1. The Claremont Wesleyan Methodist Church (1989) and Claremont Presbyterian
Churches joined together to form the Claremont United Church. The Presbyterian
Church was sold but the manse was retained for the minister and the Methodist
Church became the Claremont United Church. Dr. Tomlinson and family were
members for many years. He was involved in the Board of Stewards, the choir,
Secretary Treasurer of the Board of Trustees, Secretary of the Official Board and
an elder.
2. Library Board -Chairman & Secretary of the Library Board and through grants,
was instrumental in changing the library from an associate library to a public
library in the Town of Pickering.
3. Masonic Lodge-Dr. Tomlinson held many positions in the masonic lodge and
remained a lifelong member. He was Master of the Lodge in 1928.
4. The Claremont Business Men's Association-As a member since 1910, he
helped in major community decisions.
5. Claremont Continuation School -He was a teacher and taught in the school from
1911 for seven years until he raised enough money to attend the University of
Toronto Medical School. Duririg World War I he was sent to work at a
Tuberculosis Sanatorium in Graven hurst. In 1919 he got the call that Claremont
needed a doctor as Dr. Caldwell, the local doctor at the time, was enlisted for
service in World War I. Dr. Tomlinson also held the position of Medical Officer of
Health from 1935 to 1955.
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6. School Board-He was elected to the School Board and was involved in building
the present school in Claremont in 1923. (A debenture for $40,000 was taken out
to cover the cost of building material, an 80' well, sidewalks, fences, etc.).
7. Bowling Green-He was very active in the lawn bowling organization and the
small bowling park south of the four corners which was named after him. The sign
was removed when the City Pickering sold the property and the tribute to him has
disappeared from this town.-
8. Park Board -He was an avid sports enthusiast and President of the Park Board
for many years. Because football was being played in a farmer's field south of
town, four acres was purchased where the present park is today. He was
instrumental in having the brick gate posts built and bronze memorial plaques
placed there with the names of all the local men and women who served in World
War I and World War II. ·
9. Claremont Community Centre-His efforts to have the vacated Presbyterian
Church turned into a community centre resulted in many years of community
groups enjoying the hall until the new community centre was built.
10. Dr. Tomlinson was a valued asset to this community and in early years would
travel miles by foot, snowshoe, horse and buggy and later, in a Model T Ford to
visit patients in north Pickering. His area was extended to concessions south of
Claremont, north a few miles into Uxbridge over the Townline, east to Ashburn
and west to the Markham/Pickering Townline. Many people attended his
retirement. He practiced medicine for 56 years until age 90. He received thanks
from hundreds of friends at his goth birthday. Many lives were saved by this gentle
man. He helped the injured and was there at the birth of many babies born in the
area. He was also in charge of those with scarlet fever who were quarantined and
he stayed isolated in the Masonic Hall until they were well.
11. The work and effort he put into Claremont was amazing and the proposal to have
the community centre named after him would be a wonderful way to memorialize
his memory.
Now therefore be it resolved that the City of Pickering consider re-naming the
Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre pursuant to the
Facility & Park Naming Procedure ADM 110-006.
By-laws
7453/15
7454/15
7455/15
November 16, 2015
Being a by-law to amend By-law 6604/05 providing for the
regulating of traffic and parking, standing and stopping on
highways or parts of highways 'under the jurisdiction of the City of
Pickering and on private and municipal property. [Refer to
Executive Committee agenda pages 102-104]
Being a by-law to amend Schedule A of By-law 7362/14·appointing
Inspectors. [Refer to New and Unfinished Business pages 43:-44]
Being a by-law to require a by-election be held for the vacant office
of City Councillor Ward 1. [Refer to New and Unfinished Business
page 49]
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