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November 9, 2015
For information related to accessibility requirements please contact Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@pickering.ca Planning & Development Committee Agenda Monday, November 9, 2015 Council Chambers 7:00 pm Chair: Councillor Ashe Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the “bookmark” icon to the left of your screen to navigate from one report to the next. Planning & Development Committee Agenda Monday, November 9, 2015 Council Chambers 7:00pm Chair: Councillor Ashe Part "A" Pages Subject: Information Report No. 08-15 1-13 Official Plan Amendment Application OPA 15'-002P Zoning By-law Amendment Application A 12/15 2399478 Ontario Inc. Plan 388, Part Lots 2 & 3 (1956 Altona Road) Part "B" Planning & Development Reports 1. Director, City Development, Report PLN 15-15 Invitation to Participate in ISO 37120 World Council on City Data A new global standard on City Indicators Recommendation 14-29 1. That the Global City Indicators Facility and the World Council on City Data be advised that the City of Pickering appreciates the invitation, but that the City of Pickering will not be submitting an expression of interest to participate in the ISO 37120 program at this time; 2. That the City of Pickering continue to monitor local and global participation in the program and reconsider participation in the program in future years; and 3. That a copy of Report PLN 15-15 be forwarded to Global City Indicators Facility and the World Council on City Data. (II) Other Business (Ill) Adjournment Accessible •-- PICKE~G For information related to accessibility requirements please contact Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@pickering.ca From: Information Report to Planning & Development Committee Catherine Rose, MCIP, RPP Chief Planner Report Number: 08-15 Date: November 9, 2015 Subject: Official Plan Amendment Application OPA 15-002P Zoning By-law Amendment Application A 12/15 2399478 Ontario Inc. Plan 388, Part Lots 2 & 3 ( 1956 Altona Road) 1. Purpose of this Report The purpose of this report is to provide preliminary information regarding applications for Official Plan Amendment and Zoning By-law Amendment, submitted by 2399478 Ontario Inc., to permit a residential condominium development consisting of 73 stacked back-to-back townhouse units. This report contains general information on the applicable Official Plan and other related policies, and identifies matters raised to date. This report is intended to assist members of the public and other interested stakeholders to understand the proposal. Planning & Development Committee will hear public delegations on the applications, ask questions of clarification and identify any planning issues. This report is for information and no decisions on these applications are being made at this time. Staff will bring forward a recommendation report for consideration by the Planning & Development Committee upon completion of a comprehensive evaluation of the proposal. 2. Property Location and Description The subject property is located on the west side of Altona Road, north of the Hydro Corridor and south of Finch Avenue in the Rouge Park Neighbourhood (see Location Map, Attachment #1). The property has an area of approximately 2.4 hectares with approximately 50 metres of frontage along Altona Road. The subject property is heavily treed. The westerly portion of the property contains significant open space lands associated with the Petticoat Creek valley and the Townline Provincially Significant Wetland Complex. The easterly portion of the property supports a detached dwelling, which is intended to be demolished to accommodate the proposal. 1 2 Information Report No. 08-15 Page 2 Surrounding land uses include: north: east: south: west: recently draft approved plan of subdivision for 22 townhouse units fronting the extension of Shadow Place, and environmentally sensitive lands associated with the Petticoat Creek valley and the Townline Provincially Significant Wetland Complex across Altona Road, a recently approved common element condominium development consisting of 40 townhouse units a Hydro Corridor, and further south low density residential development the Townline Provincially Significant Wetland Complex and Petticoat Creek valley lands 3. Applicant's Proposal The applicant has submitted applications for an Official Plan Amendment and a Zoning By-law Amendment to re-designate the easterly developable portion of the subject lands from "Urban Residential Areas-Low Density Areas" to "Urban Residential Areas-High Density Areas". The remaining portion of the subject lands outside of the proposed development limits are designated "Open Space System -Natural Areas" and these lands are intended to be conveyed to the Toronto and Region Conservation Authority (TRCA). The applicant is proposing a condominium development consisting of 73 stacked back-to-back townhouse units within three multi-unit residential blocks accessed through an internal private road (see Submitted Plan and Submitted Building Elevations, Attachments #2, #3 and #4). Blocks 1 and 2 will be 4-storeys (approximately 14.0 metres in height) with 2 units of 2-storeys stacked above each other. Block 1 will be 3-storeys (approximately 10.5 metres in height) with a single storey through unit on the first floor and a 2-storey unit above. A single level of resident parking is provided below the buildings and visitor parking will be provided at grade. Resident parking is provided at a rate of 1 space per unit for a total of 73 spaces. Visitor parking is provided at a rate of 0.25 spaces per unit for a total of 18 parking spaces. Vehicular access is provided through a 6.5 metre wide private road off Altona Road. The proposed plan also illustrates a small parkette immediately north of Block 3 and an internal pedestrian pathway system. The development will be subject to site plan approval. Information Report No. 08-15 Page 3 4. Policy Framework 4.1 · Regional Official Plan The Regional Official Plan (ROP) designates the subject lands as "Living Areas" and "Major Open Space Areas". The "Living Areas" designation shall be used predominantly for housing purposes, while the '~Major Open Space Areas" designation shall be for conservation, and a full range of agricultural, agricultural-related and secondary uses. The plan also states that lands within the "Living Areas" designation shall be developed in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along an arterial road. The applicant's proposal conforms to the policies and provisions of the Durham Regional Official Plan. 4.2 · Pickering Official Plan The subject lands are within the Rouge Park Neighbourhood. The easterly developable portion of the subject lands are designated "Urban Residential Areas . -Low Density Areas", and the westerly non-developable portion of the subject lands are designated "Open Space System-Natural Areas" .. The "Urban Residential Areas-Low Density Areas" designation provides for housing and related uses with a maximum net residential density of 30 units per hectare. The applicant's proposal illustrates a net residential density of approximately 130 units per net hectare. The "Open Space System -Natural Areas" designation is intended to be used primarily for conservation, restoration, environmental education, recreation and ancillary purposes. · The Official Plan states that in establishing performance .standards regard shall be had for protecting and enhancing the character of the established neighbourhoods by considering matters ·such as building height, yard setbacks, lot coverage, access to sunlight, parking provisions and traffic implications. The Rouge Park Neighbourhood Policies discourage reverse frontages, berms and significant noise attenuation fencing adjacent to Altona Road; requires new development to have regard for the Rouge Park Management Plan; and encourages the retention of environmentally sensitive lands. An Official Plan Amendment is required to redesignate the easterly developable portion of the subject lands from Low Density Residential to High Density Residential in order to facilitate the proposal. 4.3 Rouge Park Neighbourhood Development and Design Guidelines The Rouge Park Neighbourhood Development Guidelines (see Rouge Park Neighbourhood Tertiary Plan, Attachment #5) establishes the following goals to ensure lands are developed in a cohesive well-designed neighbourhood: 3 4 Information Report No. 08-15 Page4 • development must maintain a connection with surrounding natural areas; neighbourhood design within developable areas must be done in a manner that retains visual and physical (where appropriate) connections to these areas • residential areas feature a variety of housing types of high-quality design arranged on efficient street patterns; housing types may include detached, semi-detached, townhomes, and multi-unit dwellings which contribute to a lotting pattern and streetscape that are aesthetically pleasing, diverse, encourage social interaction within a neighbourhood, and support safe environments • development standards for the neighbourhood that are applicable to the subject properties are as follows: • new development along Altona Road should employ innovative architecture and urban design techniques to humanize the street, mitigate the effects of traffic, and present an attractive frontage along these roads • alternative development standards such as reduced right-of-ways and private lanes will also be considered • sidewalks will be required on at least one side of all new public roads • for condominium developments, a pathway system should provide convenient pedestrian access to appropriate areas within the site as well as connections to public sidewalks and streets • the Tertiary Plan identifies potential trail access locations that will link with new development with these trail systems • opport.unities to secure an adequate right-of-way for these future trail systems, as well as links to the Neighbourhood will be considered in the review of the subdivision and site designs as the area develops The applicant's proposal will be reviewed in detail to ensure compliance with the requirements of the Rouge Park Neighbourhood Development and Design Guidelines. 4.4 Zoning By-law 3036 The easterly developable portion of the subject lands is zoned "A" -Rural Agricultural, which permits a detached dwelling, agricultural uses, limited recreational, institutional and business uses. The westerly non-developable portion of the subject lands is zoned "G" -Greenbelt Conservation, which permits recreational uses and limited commercial uses such as a refreshment pavilion or booth, forestry, reforestation conservation activities and agricultural uses. The applicant has requested that the developable portion of the subject lands be rezoned to an appropriate residential zone category in order to permit the development. An amendment to the zoning by-law is required to implement the applicant's proposal. Information Report No. 08-15 Page 5 5. Comments Received 5.1 Written Comments .from the Public • as of the writing of this report, no comments or concerns have been received from the public 5.2 Agency Comments Region of Durham • Altona Road is a "Type B Arterial Road", which is designed to carry moderate volumes of traffic with some restrictions and typically require a right-of-way width of 30 to 36 metres • A road widening will be required to provide for an 18.0 metre right-of-way east of the centreline of Altona Road (approximately ,a 3.0 metre wide road widening will be required across the Altona Road frontage) • the Region will require a Record of Site Condition be completed on the property as the Phase One Environmental Site Assessment found reason for further study • as a condition of approval, the Region will require a Stage 2 Archeological Assessment and any further studies recommended by the licensed archeologist be completed and submitted to the Ministry of Tourism, Culture and Sport for the appropriate clearance • sanitary sewer and municipal water supply are available to service the proposal • staff concur with the recommendations in the Environmental Noise Impact Study as prepared by YCA Engineering Limited • the width of the internal private road does not meet the minimum requirements for Regional waste and recycling collection services • the Region has advised that they have no significant Regional or Provincial concerns with the applications, and that the Official Plan Amendment application is exempt from Regional approval Toronto and Region Conservation Authority (TRCA) • the subject property contains Key Natural Heritage Features associated with the Petticoat Creek watershed • the limit of development associated with the proposed residential development is shown to be set back 6.0 metres from the long-term stable top of bank slope • based on the submitted plans, stormwater management controls and grading is shown within the 6.0 metre buffer; buffer areas are to be naturalized and grading is not permitted within this limit • the limits of development require further refinement • request that the valleylands and buffer areas be conveyed into public ownership 5 6 Information Report No. 08-15 Page 6 • require compensation for encroachment within the drip line of vegetation, removal of trees, and negative impacts on the natural system for the lands on site and adjacent to the valley corridor 5.3 City Departments Comments Engineering & Public Works • no significant concerns or objections with the applications for Official Plan Amendment and Zoning By-law Amendment • a revised Functional Servicing and Stormwater Management Report is required addressing TRCA's and the City's detail technical requirements • tree compensation will be required for the loss of existing tree canopy • a platform is required within the Altona Road right-of-way to accommodate a future municipal sidewalk • the applicant will be required to enter into a Site Plan Agreement with the City to address the development of the lands, including but not limited to, the installation of local services, grading, drainage, utilities, landscaping, stormwater management, easements for outfalls and access to the outfalls, fencing, securities, insurance, storm water management maintenance fee, inspection fees, conveyance and dedication of road widening and associated fees · 6. Planning & Design Section Comments The following matters have been identified by staff for further review and consideration: • assessing the appropriateness of the requested increase in density to ensure the proposal is compatible with the existing surrounding neighbourhood and the recently approved residential development immediately to the north and east, across Altona Road • ensuring conformity with the City's Official Plan and Neighbourhood policies and Development Guidelines • ensuring that the limit of development is further refined to the satisfaction of the Toronto and Region Conservation Authority • ensuring that adequate resident and visitor parking is provided to support this development • ensuring appropriate site layout, building setbacks, building heights and massing, landscaped areas, location and size of parkette, location of visitqr parking spaces and service areas • ensuring a tree compensation plan and/or a financial contribution is provided to address the loss of existing mature trees and other significant vegetation • ensuring the landowner pays its proportionate share of the cost of the Rouge Park Neighbourhood Study and the cost of the stormwater management pond to the south • ensuring that the required technical submissions and reports meet City standards Information Report No. 08-15 Page 7 The City Development Department will conclude its position on the applications after it has received and assessed comments from the circulated departments, agencies and public. 7. Information Received Full scale copies of the plans and studies listed below are available for viewing at the office of the City of Pickering, City Development Department: • Planning Rationale Report, prepared by Brian Moss & Associates Ltd., dated July 2015 • Functional Servicing and Stormwater Management Report, prepared by GHD Ltd., dated June 2015 • Phase I & II Environmental Site Assessment, prepared by Terrapex Environmental Ltd., dated June 2015 • Environmental Noise Assessment, prepared by YCA Engineering Ltd., dated June 2015 • Tree Inventory Report, prepared by Cosburn Nauboris Ltd., dated June 2015 • Slope Stability Assessment and Geotechnical Assessment Report, prepared by Alston Associates Inc., dated June 2015 • Surveyor's Real Property Boundary Survey, prepared by Tom A Senkus, OLS., dated January 21, 2015 • Traffic Impact Brief, prepared by GHD Ltd., dated March 2015 • Parking Standards Analysis/Justification, prepared by GHD Ltd., dated June 2015 • Phase I Archeological Assessment, prepared by This Land Archeological Ltd., dated July 2015 • Environmental Impact Study, prepared by Beacon Environmental, dated June 2015 • Concept Plan, prepared by Guthrie Muscovitch Architects, dated June 2015 8. Procedurallnformation 8.1 General • written comments regarding this proposal should be directed to the City Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input to a Planning Report, which will be prepared by the City Development Department for a subsequent meeting of Council or a Committee of Council • any member of the public who wishes to reserve the option to appeal Council's decision must provide comments to the City before Council adopts any by-law for this proposal • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 7 8 Information Report No. 08-15 Page 8 · 9. Owner/Applicant Information • the owner of the property is 2399478 Ontario Inc. (Marshall Homes) and is represented by Brian Moss of Brian Moss & Associates Ltd. Attachments 1 . Location Map 2. Submitted Plan 3. Conceptual Building Elevations -Blocks 1 and 2 4. Conceptual Building Elevations -Block 3 5. Rouge Park Neighbourhood Tertiary Plan Prepared By: Amy Emm, MCIP, RPP Plann r II Niles urti, MCIP, RPP Manager, Development Review & Urban Design AE:Id Attachments Date of Report: October 22, 2015 Copy: Director, City Development Approved/Endorsed By: . ~ . .! _, I/-; » Ca~herine Rose, MCIP, RPP. '-Ch1ef Planner City Development Department Attachment# i to !nform~t.ion Qeoort# QB·-15 Location Map FILE No: OPA '15-002P and A0'12/'15 APPLICANT: 2399478 Ontario Inc. 1'. N PROPERTY DESCRIPTION: Plan 388 Pt. Lots 2 & 3 ('1956 Altona Road) DATE: Aug 26,2015 eta Sources: Teranet Enterprises 1nc.. and Its suppliers. All righ'b Reserved. Not c pion of :!JUrvey. 2013 MPAC and Its suppliers. All ri hts: Reserved. Not a pion of Survey. SCALE '1 :5,000 PN-8 9 ..... City Development Department APPoov=O RES!DENTlAL ., Submitted Plan FILE No: OPA 15-002P and A012/15 APPLICANT: 2399478 Ontario Inc. PROPERTY DESCRIPTION: Plan 388 Pt. Lots 2 & 3 (1956 Altona Road FUll. SCALE COPIES OF THIS PLAN ARE AVAILABLE FOR VIEWING AT THE CfTY OF PJCKERING CITY DEVELOPMENT DEPARTMENT. ' ..,. 0 ~ a::: <( z 0 1--.J <( DATE: Sept. 8, 2015 City Development Department Conceotual Buildina Elevations Blocks 1 and 2 FILE No: OPA 15-002P and A012/15 APPLICANT: 2399478 Ontario Inc PROPERTY DESCRIPTION: Plan 388 Pt. Lots 2 & 3 (1956 Altona Road FULL SCALE COPIES OF THIS PLAN ARE AVAILABLE FOR VIEWING AT THE CITY OF PICKERING · CITY DEVELOPMENT DEPARTMENT. DATE: Sept. 17, 2015 """' ::l 0' _, 3 ro .-.. cr :::J ij(j) l ...... City Development Department Conceotual Build ina Elevations Block 3 FILE No: OPA 15-002P and A012/15 APPLICANT: 2399478 Ontario Inc PROPERTY DESCRIPTION: Plan 388 Pt. Lots 2 & 3 (1956 Altona Road·· FULL SCALE COPIES OF THIS PLAN ARE AVAILABLE FOR VIEWING AT THE CITY OF PICKERING CITY DEVELOPMENT DEPARTMENT. DATE: Sept. 17, 2015 )> "'! ti '3 ·~) ~r. ~T IO (!) ~3 :;~-. m ,,. 8'\~ ,.:/. . . ! :f!; ,.;> ~t) I \tJ\ ~ © ~ = @ ROUGE PARK NEIGHBOURHOOD Tertiary Plan SCALE DEVELOPABLE AREAS :::::FUTURE ROADS c I NEIGHBOURHOOD Focus I 8-;; I FUTURE STORMWATER -· _ MANAGEMENT POND FIGURE A 1' :::JsEE SECTION N1.9.1 M38888888 SEE SECTION N1.9.3 --~6\T~g_&~RHOOD c:::> POTENTIAL TRAIL ACCESS * POTENTIAL ACCESS LOCATION 109 9 '99 aoo • POTENTIAL HERITAGE HOME NP FUTURE NEIGHBOURHOOD PARK ES FUTURE ELEMENTARY SCHOOL CITY OF PICKERING PLANNING & DEVELOPMENT DEPT. (A) 0 DECEMBER 2003 ........ metres 14 Report to Planning & Development Committee From: Subject: Thomas Melymuk Director, City Development Invitation to Participate in ISO 37120 World Council on City Data A new global standard on City Indicators File: D-1400-012 Recommendation: Report Number: PLN 15-15 Date: November 9, 2015 1. That the Global City Indicators Facility and the World Council on City Data be advised that the City of Pickering appreciates the invitation, but that the City of Pickering will not be submitting an expression of interest to participate in the ISO 37120 program at this time; 2. That the City of Pickering continue to monitor local and global participation in the program and reconsider participation in the program in future years; and 3. That a copy of Report PLN 15-15 be forwarded to Global City Indicators Facility and the World Council on City Data. Executive Summary: This report stems from two related matters: • an invitation from the Global City Indicators Facility (GCIF) and the World Council on City Data (WCCD) to the City of Pickering, to apply to become a certified city under ISO 37120; and • a subsequent Council resolution on March 23, 2015, which authorized staff to further investigate the feasibility, resource and financial implications of participating in ISO 37120, and report back in the fall of 2015. Staff investigated the City's participation in the ISO 37120 program, and recommend that the City not submit an expression of interest at this time, but continue to monitor the ISO 37120 program as it progresses. Financial Implications: An initial annual cost of $6,400.00, increasing to $9,700.00 annually over a period of 7 years, if the City was to participate in the ISO 37120 program. Report PLN 15-15 Subject: Invitation to Participate in ISO 37120 1. Introduction November 9, 2015 Page 2 In 2008, the Global City Indicators Facility (GCIF) was initiated. The purpose of the GCIF is to gather comparable city data, and to examine the role cities play in a country's economic competitiveness. As part of a GCIF pilot project, the City of Pickering agreed to participate in the collection of key city indicators, and in 2012, the GCIF released this data on its website. To further this initiative, in 2014, the GCIF launched the World Council on City Data (WCCD), and introduced the ISO 37120 program. The WCCD will host the registry for ISO 37120. On March 23, 2015, Council considered an invitation from Global City Indicators Facility (GCIF) and the World Council on City Data (WCCD) to the City of Pickering, to participate in the ISO 37120 program. Council authorized staff to further investigate the feasibility, resource and financial implications of participating in the program. 2. The ISO 37120 Program is the first international standard on city metrics The ISO 37120 program provides a data platform of globally standardized indicators to assist cities in measuring their performance, and to draw comparative lessons from one another. The program contains 100 city indicators (46 core and 54 supporting) that address a variety of topics including: energy consumption; education; health; safety; and housing. To participate in the program, cities are required to submit annual monitoring reports. After the reports have been reviewed by the WCCD and the annual fees have been paid, a level of certification may be awarded. The level of certification a city receives is based on the number of core and supporting indicators a city reports. The WCCD certification levels consist of the following: • Bronze: 46-59 reported (46 core plus up to 13 supporting) • Silver: 60-75 reported (46 core plus 14 to 29 supporting) • Gold: 76-90 reported (46 core plus 30 to 44 supporting) • Platinum: 91 -100 reported (46 core plus 45 to 54 supporting) The WCCD also recognizes "Aspirational" cities that are working toward ISO -compliance, but are only able to report on 30 -45 of the core indicators, with the hope that such cities will attain certification in the future years. 15 16 Report PLN 15-15 November 9, 2015 Subject: Invitation to Participate in ISO 37120 Page 3 3. Assessing the ISO 37120 program Staff's investigation into the City's participation in the ISO 37120 program focused on: • whether data could be readily collected and reported on to the WCCD • what level of certification the city could attain • the cost of participating in the program • what benefits the City could derive from its participation in the program 3.1 Is the data readily available? The City collects a variety of housing, development and local service data through applications and permits. In addition, the City has access to public health, education, servicing and infrastructure, and environmental data from a variety of other public agencies, including: the Region; the school boards; and the conservation authorities. Through a review of these data and discussions with other public agencies, staff were able to determine the number of core and supporting indicators that could be reasonably met. A summary of the analysis are contained in Tables 1 and 2 (see Attachments #1 and #2). The tables reflect which core and supporting indicators are: readily available; may be available through further analysis; or, unavailable and may have cost implications. The results of the analysis are summarized below: ISO 37120 Readily Available through Unavailable Indicators Available further analysis 46 Core Indicators 30 11 5 54 Supporting 36 11 7 Indicators Notes: "Readily Available" refers to data that is either already captured or collected by the city, or data that is collected and refined into a format by other public agencies that are readily available, requiring no further detailed analysis by staff. "Available through further analysis" refers to data obtainable from other public agencies, requiring further detailed analysis and refinement by staff. · "Unavailable" refers to data that is currently unavailable and acquiring this data may have cost and other resource implications for the City. Report PLN 15-15 November 9, 2015 Subject: Invitation to Participate in ISO 37120 Page4 3.2 What level of certification could the City achieve? Based on the WCCD certification levels, and current resources, the City would likely receive "Aspirational" recognition. To advance to "Bronze", "Silver" or higher would require additional staff resources and costs, specifically in terms of tracking environmental indicators such as measuring local air quality and greenhouse gas emissions. 3.3 What would be the City's cost to participate in the program? ISO certification costs cover the development and maintenance of the Global Cities Registry, open portal, tools and publications. Registration costs coverthird party verifiers to review and confirm data. If the City were to participate in the program, the approximate cost of certification and registration would be $6,400.00 annually, increasing to $9,700.00 annually, over a period of ?years. 3.4 What benefits would the City derive from participating in the program? Staff's review of the program provided a better understanding of where the · ISO 37120 indicators would typically fit into a municipal data management system hierarchy. It also provided staff with valuable insight into best practices and opportunities that could potentially improve City Development's data management system. However, although the program is in its infancy, there appears to be a number of limitations to the current program, as follows: • The program is based on how well a city can collect data, and not on the basis of whether the results of the data are positive or negative. ISO 37120 does not set benchmark levels for the quality of life indicators that would assist cities in developing and measuring the performance of policies, programs and services. For example, if a municipality provides data on air quality, it would fulfil a core indicator, bufthis does not indicate whether air quality is poor or good, just that the data was available. • A large portion of the data to be collected is from external sources, and is more closely related to the functions, programs and services of other agencies. The collection of this data may not be readily available or in the form required by ISO 37120, and may require considerable effort and resources to report. • Although the program provides the opportunity to share data between cities, only a few cities have joined. To date, twenty cities have received ISO 37120 certification worldwide, with only one in Canada-the City of Toronto. The majority of these cities are much larger than the City of Pickering, and thus the comparison between such vastly different cities is difficult. Given the range in scale, and differences in their economic, socio-cultural and natural environments of these cities, such comparisons may not be relevant or insightful. 17 18 Report PLN 15-15 Subject: Invitation to Participate in ISO 37120 Novemb_er 9, 2015 Page 5 Although ISO certification and registration may, even at the entry (Aspirational) level, provide certain benefits to the City, staff is concerned that the additional time and costs spent to obtain even an "Aspirational" status may not be worth the effort and resources. Some of the indicators contained in the ISO 37120 could be introduced and tracked by staff, and potentially assist us in expanding our data profile. However, given current priorities and resources, participation in the ISO 37120 program is not recommended at this time. 4. Moving Forward As a result of the investigation into the City's participation in the ISO 37120 program, lessons have been learned in terms of what the City is currently doing in terms of data management, the best practices of other municipalities in the Greater Toronto Area, and directions for managing current and future data resources. 4.1 What are we currently doing? The City is collecting a wide range of data for a variety of programs, in a number of platforms (e.g. GIS, AMANDA, Environics), including: • the Municipal Performance Management Program (annual reporting to the Minister of Municipal Affairs and Housing on efficiency and effectiveness measures for 13 service areas provided by municipalities) • Measuring Sustainability (a report that establishes a baseline for 55 key indicators for sustainability in Pickering) • monthly building permit reporting to inform the Region's quarterly Building Permit Statistics Report and the Canada Mortgage and Housing Corporation Housing Market Information Portal • demographic and housing statistics and forecasts • economic and employment profiles and opportunities • the Summary of Major Residential and Non-Residential Development Applications booklets • data cataloguing and mapping Some of the above functions are mandatory, while others are used for research, profiling, marketing and promotion, evidence-based decision-making and budgeting, benchmarking, or to promote and encourage sustainable development practices. Although the ISO 37120 program may not be the best fit for the City of Pickering at this time, the challenge is to ensure that the City's current data collection efforts are not duplicated, that the data collected supports · the City's mandates and ·objectives, and that the data can be presented to its users/audiences in a meaningful way. Report PLN 15-15 November 9, 2015 Subject: Invitation to Participate in ISO 37120 Page 6 4.2 What are other municipalities doing? All municipalities in the GTA have data collection programs, but there doesn't appear to be a "one model fits all" approach to track or manage data. The level of sophistication, availability and accessibility of data depend on a municipality's financial capacity, resource capabilities, and service protocol. A number of cities are focusing their data collection efforts on tracking data at neighbourhood level. The City of Toronto, for example, tracks the wellbeing of each of its neighbourhoods in terms of factors such as crime, transportation and . housing. ("Wellbeing Toronto" is a map visualization tool that allows the user to select and combine a number of datasets that reflect neighbourhood well ness instantly on a map, table and/or graphs). Neighbourhood profiles are very useful in: • identifying trends, successes and failures in systems or services • assisting staff and politicians in making evidence based planning and budgetary decisions • informing planning policy formulation and implementation and city programs • keeping the community informed and leveraging more engagement and participation in city building and improving neighbourhood wellness • informing developers, prospective investors and service providers on the attributes and dynamics of each neighbourhood in the city A few municipalities, like Mississauga, Brampton and Oakville, have taken strides to make their data more accessible through open data platforms on their websites, or through cell phone applications, that provide a wealth of statistical data and facts to their Councils, city staff, residents and business community. In other locations, partnerships and collaboration agreements between public sector partners have been formed to collect and monitor data. Through such shared ventures, participants have been able to collectively secure and leverage data, while reducing their bottom line costs. These actions have also created a good forum for knowledge sharing and skills development. 4.3 What data will the City of Pickering be tracking/monitoring? The development of a data management system tailored to the City of Pickering will ensure that the collection, monitoring, and dissemination of data will have at least an indirect, if not a direct impact on our corporate priorities: • Sustainable Placemaking (building a sustainable city) • Corporate Best Practices (to review service delivery options and administrative processes in a bid to increase city responsiveness to our community) 19 20 Report PLN 15-15 November 9, 2015 Subject: Invitation to Participate in ISO 37120 Page 7 • Community Engagement (to improve the way the City engages our public) • Financial Management (to support financial decision making) • Human Resource Development (to provide a forum for knowledge sharing and skills development) The ability to trace all data collection and monitoring functions back to these corporate priorities provides a common ground and shared vision for the city, as well as an indicator of the City's service performance to the community. With this objective in mind and the lessons learned from other municipalities, the City Development Department will work collaboratively with other City departments, and other public sector stakeholders to: • develop a formal system or protocol to focus data collection efforts on the City's corporate priorities • develop a centralized source for data that streamlines data collection efforts, ensures greater access to data, and lessens the potential for duplication of efforts • develop neighbourhood profiles that can be used to benchmark services and support policy and program decision making • examine the development of an open data platform where key performance indicators tracked by the City, can be viewed by the public • work collaboratively with other local municipalities in Durham Region in sharing resources and developing standardized metrics In terms of developing neighbourhood profiles, staff is working with Statistics Canada to obtain 1991, 1996, 2001, and 2006 Census long form data and 2011 Census National Household Survey data for each of the City's neighbourhoods. This data will provide a historic profile of each neighbourhood and will supplement data that is collected through the City Development Department's various programs. 5. Conclusion Given currentpriorities and resources, the City's participation in ISO 37120 does not appear advantageous at this time. Staff will, however continue to monitor local and global participation in the program to potentially reconsider the City of Pickering's participation in the program in the future. Staff will also work collaboratively with other City departments and other public sector stakeholders to improve data collection, benchmarking, reporting, and data access and availability. Report PLN 15-15 November 9, 2015 Subject: Invitation to Participate in ISO 37120 Page 8 Attachments 1. Table #1: ISO 37120 Core City Indicators-Data Availability for Pickering 2. Table #2: ISO 37120 Supporting City Indicators-Data Availability for Pickering Prepared By: ?/~e£~~ Jeff Brooks, MCIP, RPP Manager, Policy & Geomatics DJ:df Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer Approved/Endorsed By: Catherine Rose, MCIP, RPP Chief Planner ~(l-; - Thomas Melymukt,MCIP, RPP Director, City Development 21 ATT ACHMEf\IT # . _/_ TO REPORT # _fLt::) /;5_-i5 Table 1 ISO 37120 Core City Indicators-Data Availability for Pickering Theme Core Indicator Source Availability Economy City's unemployment rate · Statistics Canada Re~dily Available Commercial/1 rid ustrial Assessment Municipal Property Readily as a percentage of total Assessment Corporation Available assessment Percentage of city population living World Bank and City of Readily in poverty Pickering Available Education Percentage of female school-aged School Boards . Readily population enrolled in school Available Percentage of students completing School Boards Readily primary education Available Percentage of students completing School Boards Readily secondary education Available Student/teacher ratio School Boards Readily Available Energy Total residential electrical use per Veridian Connections and Further capita (kilowatt/year) City of Pickering Analysis Percentage of city population with Veridian Connections Readily authorized electrical service Available Energy consumption of public Veridian Connections Further buildings as a percentage of total Analysis consumption in the city Percentage of total energy derived Veridian Connections Unavailable from renewable sources, as a share of the city's total energy consumption Environment Fine Particulate Matter (PM2.5) Ministry or Environment and Unavailable concentration Climate Change Particulate Matter (PM 1 0) Ministry of Environment and Unavailable concentration Climate Change Greenhouse gas emissions Ministry of Environment and Unavailable measured in tonnes per capita Climate Change 22 ATTACHMENT# / TO Rf:POR1 # PLN 15--LS Theme Core Indicator Source -----------Availability Finance Debt service ratio (debt service City of Pickering Readily --- expenditure as a percent of a Available municipality's own-source revenue) Fire and Number of firefighters per 100,000 City of Pickering Readily Emergency population Available Response Number of fire related deaths per City of Pickering Readily 1 00,000 population (annually) .. -Av-ailable Number of natural disaster-related City of Pickering Readily deaths per 100,000 population Available (annually) Governance Voter participation in last municipal City of Pickering Readily election (as a percentage of Available eligible voters) ------ .. Women as a percentage of total City of Pickering Readily elected to city-level office Available - Health Average life expectancy Canadian Institute for Health Readily Information (CIHI) Available Number of in-patient hospital beds CIHI and Rouge Valley Further per 100,000 population Health System (Ajax) Analysis Number of physicians per 100,000 CIHI Further population ---· --. -Analysis ·- 1--. Under age five mortality per 1,000 CIHI Further live births Analysis ---.. Safety Number of police officers per Ontario Provincial Police and Further 100,000 population --Durham Region Police Analysis Number of homicides per 1 00~000 Ontario Provincial Police and Further population Durham Region Police ·Analysis Shelter Percentage of city population living Durham Region -Social Further in slums Services Analysis Solid Waste Percentage of city population with Durham Region Readily regular solid waste collection Available (residential) Total collected municipal solid Durham Region Readily waste per capita Available 23 Theme Telecommu- nication and Innovation Transporta- tion An ACHf\llENT # I TO REPORT # PLN 15·-1.5 Core Indicator Percentage of city's solid waste that is recycled Durham Region ·· Number of internet connections per Canadian Radio-television 100,000 population and Telecommunications Commission Number of cell phone connections · Canadian Radio-television per 100,000 population and Telecommunications Commission Kilometres of high capacity public transport system per 100,000 population Kilometres of light passenger transport system per 100,000 population Annual number of public transport trips per capita Metrolinx Metrolinx and Durham Region Metrolinx and Durham Region Availability Readily Available Further Analysis Further Analysis Readily Available Readily Available Further Analysis Number of personal automobiles per capita Ministry of Transportation Unavailable Urban Planning Green area (hectares) per 100,000 City of Pickering population .. _c~-· ·-· ·· --~,··· ·~ .·c - Wastewater' Percentage of city population served by wastewater collection Region of Durham 24 Percentage of the city's wastewater that has received no treatment - Region of Durham Percentage of the city's -·---------Region-_of Durham.-~ wastewater receiving primary ____ . treatment Percentage of the city's wastewater receiving secondary treatment Percentage of the city's wastewater receiving tertiary treatment Region of Durham Region of Durham Readily Available Readily Available Readily Available_ Readily - Available Readily Available Readily Available .tTIACHiv:un # I ro f-;t:POR1 li ,Oo,J iS -;5 Theme Core Indicator:_ ~ ~ ~--: ..;,-..=::;:----=--=-=:::-_.:::..·;:--~~=-·Source ---=;;;::..:--.-= ·Availability ----·-- Water and Percentage of city population with Region of Durham Readily Sanitation potable water supply service Available Percentage of city population with Region of Durham Readily sustainable access to an improved Available water source Percentage of population with Region of Durhani Readily access fo improved sanitation Available . ' Total domestic water consumption Region of Durham Readily per capita (litres/day) Available 25 A TT P.CHfv~Hn # D TO REPOF\T # ~/\) i5~J,5 Table 2 ISO 37120 Supporting City Indicators -Data Availability for Pickering Theme Supporting Source Availability Indicator Economy Percentage of persons in full-time Statistics Canada Readily employment Available Youth unemployment rate Statistics Canada Readily (aged 16-24) Available Number of businesses per 100,000 Region of Durham; City of Readily population Pickering Available Number of new patents per Canadian Intellectual Unavailable 100,000 population per year Property Office Education Percentage .of male school-aged School Boards Readily population enrolled in school Available Percentage of school-aged School Boards Readily population enrolled in school Available Number of higher education Statistics Canada Readily degrees per 100,000 population Available Energy Total electrical use per capita Veridian and Ontario Energy Further (kilowatt/year) Board Analysis Average number of electrical Veridian and Ontario Energy Further interruptions per customer per year Board Analysis Average length of electrical Veridian and Ontario Energy Further interruptions (in hours) Board Analysis Environment N02 (nitrogen dioxide) Ministry of Environment and Unavailable concentration Climate Change S02 (sulphur dioxide) Ministry of Environment and Unavailable concentration Climate Change 0 3 (ozone) concentration Ministry of Environment and Unavailable Climate Change Noise pollution Ministry of Environment and Unavailable . Climate Change Percentage change in number of Ministry of Natural Unavailable native species Resources and Forestry 26 Theme Supporting Source Availability Indicator Finance Capital spending as a percentage City of Pickering Readily of total expenditures Available· Own-source revenue as a City of Pickering Readily percentage of total revenues Available Tax collected as percentage of tax City of Pickering Readily billed Available Fire and Number of volunteer and part-time City of Pickering Readily Emergency firefighters per 100,000 population Available Response Response time for emergency City of Pickering Readily response services from initial call Available Response time for fire department City of Pickering Readily from initial call Available Governance Percentage of women employed in City of Pickering Readily the city government workforce Available Number of convictions for City of Pickering Readily corruption/bribery by city officials Available per 100,000 population Citizens' representation: number of City of Pickering Readily local_ officials elected to office per Available 100,000 population ------------~----------- -__ , . Number of registered voters as a City of Pickering ----··-· Readily percentage of the voting age Available population Health Number of nursing and midwifery Ministry of Health and Further personnel per 100,000 population Long-Term Care Analysis - Number of mental health Ministry of Health and Further practitioners per -· Long-Term Care -------_ Analysis ____ -. 100,000 population Suicide rate per Ministry of Health and Further 100,000 population Long-Term Care Analysis Recreation Square metres of public indoor City of Pickering Readily recreation space per capita Available Square metres of public outdoor City of Pickering Readily recreation space per capita Available 27 Theme Supporting .. · ·-.-. -. -. :---.-·source .Availability .. Indicator Safety Crimes against property per Ontario Provincial Police Further 100,000 and Durham Region Police · Analysis Response time for police Ontario Provincial Police Readily department from initial call and Durham Region Police Available Violent crime rate per 100,000 Ontario Provincial Police Readily population and Durham Region Police Available Shelter Numbe-rofhomeless per 100,000 Region of Durham·· Readily population Available Percentage of households that Statistics Canada Readily exist without registered legal titles .. Available Solid Waste Percentage of the city's solid waste Region of Durham Readily that is disposed of in a sanitary Available landfill ------~ ---~ ---.. Percentage of the city's solid waste Region of Durham Readily that is disposed of in an incinerator Available Percentage of the city's solid waste Region of Durham Readily that is burned openly Available Percentage of the city's solid waste Region of Durham Readily that is disposed of in an open Available dump .. ·-· Percentage of the city's solid.\Naste-Region of Durham Readily that is disposed of by other means Available Hazardous waste generation per Region of Durham Readily . . . capita Available Percentage of city's hazardous Region of Durham Readily waste that is recycled ... ···. ·-·· Available- Telecommuni-Number of landline phone Canadian Radio-Television Further cation and connections per 100,000 and Telecommunications Analysis Innovation population Commission Transportation Modal split (percentage of Region of Durham and Further commuters using a travel mode Metrolinx Analysis other than a personal vehicle) Number of two-wheel motorized Ministry of Transportation Unavailable vehicles per capita 28 Theme Supporting-----~--------~ Source ~ Availability Indicator Kilometres of bicycle paths and Region of Durham and City Readily lanes per 100,000 population of Pickering Available Transportation fatalities per Ontario Provincial Police Further 100,000 population and Durham Region Police; Analysis Commercial air connectivity Transport Canada Further (number of non-stop commercial Analysis air destinations) Urban Planning Annual number of trees planted City of Pickering Readily per 100,000 population Available Areal size of informal settlements City of Pickering Readily as a per cent of city area Available -- Jobs/housing ratio -~------------· Statistics Canada Readily -------Available Water and Total water consumption per capita Region ofDurham Readily Sanitation (litres/day) Available Average annual hours of water Region of Durham Readily service interruptions per household Available Percentage of water loss Region of Durham Readily (unaccounted for water) --Available· -·----~---- 29