HomeMy WebLinkAboutOctober 4, 1999
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COUNCIL MINUTES
A Meeting of the Pickering Town Council was held on Monday, October 4th, 1999 at
7:30 p.m.
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
D. Dickerson
M. Holland
R. Johnson
D. Pickles
D. Ryan
ALSO PRESENT:
T.Quinn
G. Paterson
B. Taylor
D. Kearns
(I)
(II)
1.
2.
3.
4.
- Chief Administrative Officer
- Director of Finance & Treasurer
- Town Clerk
- Committee Co-ordinator
ADOPTION OF MINUTES
Regular Meeting of September 21, 1999
Special Meeting of September 21, 1999
PRESENTATIONS
Don Bennett, representing Claremont Men's Slo Pitch, advised that this
league recently celebrated their 20th Anniversary. On behalf of the league
he presented Councillor Johnson with a Charter Member Trophy and
League Trophy.
Jim Mason, Chair of the Board of Directors of the newly formed
Corporation, 1362708 Ontario Inc. provided a progress report on the
amalgamation of the Pickering, Ajax and Clarington hydro utilities. He
advised of the executive staff appointments and stated that they hope to
have the corporation operational by November 1st, 1999.
John Wiersma, President and C.E.O. of 1362708 Ontario Inc., stated that
Committee's are at every level to examine policies and procedures. A new
name and logo will be adopted, offices and service centres will be reduced
from three to two, leasing the facility in Pickering. All staff applied for and
were placed in positions.
The Executive Director and a Member of the Board of Directors of Big
Brothers spoke about Councillor Johnson's involvement in the Big
Brothers Golf Tournament and advised that revenues tripled. They made a
presentation to Councillor Johnson and invited him back next year as
Honorary Chairperson.
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(III)
DELEGA TIONS
1.
Mike Burgess and Dave Oikawa, West Rouge Canoe Club, addressed
Council with respect to the Notice of Motion regarding the West Rouge
Canoe Club. He requested Council's approval of the motion which speaks
to a joint self funding Millennium project which would be a historic
attraction and a dynamic time capsule. The project would involve the
Town of Pickering initially funding marketing, advertising and sales and
recouping these funds through the sale of boards with individualized
inscriptions for the boardwalk to individuals, groups and organizations.
(IV)
RESOLUTIONS
Resolution #183//99
Moved by Councillor Dickerson
Seconded by Councillor Ryan
That the Report of the Executive Committee dated September 27th, 1999 be adopted with
the following:
Item #2
Recorded Vote:
Yes:
Councillors Brenner, Dickerson, Holland, Johnson, Pickles, Ryan and Mayor
Arthurs
Resolution #184//99
Moved by Councillor Pickles
Seconded by Councillor Johnson
That three (3) school crossings be adopted and installed for the Highbush Neighbourhood
and they be staffed with fully trained adult guards.
CARRIED
Resolution #185/99
Moved by Councillor Brenner
Seconded by Councillor Holland
That Finance Report # 25-99, dated September 23, 1999 concerning the 1999 Audited
Financial Statements for the Town of Pickering be referred to Council for information; and
That the 1998 Audited Financial Statements for the Town of Pickering be referred to
Council for information; and
That the Management Letter from the Auditor be referred to the Director of Finance for
any further action deemed necessary.
CARRIED
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Resolution #186/99
Moved by Councillor Ryan
Seconded by Councillor Dickerson
That Mayor Arthurs be authorized to make the following proclamation:
"ONTARIO PUBLIC LIBRARY WEEK" - OCTOBER 18 - 24,1999
CARRIED
Resolution #187/99
Moved by Councillor Dickerson
Seconded by Councillor Brenner
That the Town of Pickering participate in the establishment of a Durham Municipal
Insurance Pool in conjunction with the Towns of Whitby and Ajax, the Municipality of
Clarington and the Townships of Brock, Scugog and Uxbridge to cooperatively self insure
or pool the cost of insurance claims and to purchase insurance coverages under one
common policy from the re-insurance market; and
That authority be given to staff to work with the participating Area Municipal Treasurers
in order to establish an acceptable subscribers' agreement, re-insurance contracts, and an
administrative structure, and to report back to Pickering Council for final approval of the
subscribers' agreement no later than December, 1999; and
That a target date of March 1, 2000, be set for the startup of the Durham Municipal
Insurance Pool for an initial three year period; and
That approval be given to retain the services of Dion, Durrell and Associates Inc. to assist
staff in the preparation of the formation of the Durham Municipal Insurance Pool at a cost
not to exceed $50,000.00 and to be funded from Durham Region's Insurance Reserve
Fund.
LOST
Recorded Vote:
Yes:
No:
Councillors Brenner, Dickerson
Councillors Holland, Johnson, Pickles, Ryan and Mayor Arthurs
Council considered the following motion in conjunction with the above resolution:
Resolution #187a/99
Moved by Councillor Brenner
Seconded by Councillor Dickerson
That the above resolution be revised in the first paragraph by replacing the words 'the
establishment' with 'reviewing the option'. Also, by amending the second paragraph by
replacing the words 'establish an acceptable' with 'prepare and review' and deleting the
words 'for final approval of the subscribers' agreement'. Also, by deleting the third and
fourth paragraphs.
LOST
Recorded Vote:
Yes: Councillors Brenner, Dickerson and Mayor Arthurs
No: Councillors Holland, Johnson, Pickles and Ryan
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Resolution #188/99
Moved by Councillor Holland
Seconded by Councillor Brenner
WHEREAS the Town of Pickering has adopted the Millennium Trail Plan as presented by
the Millennium Trail Ad-Hoc Committee and is seeking partnerships to complete the
project; and
WHEREAS the West Rouge Canoe Club has expressed an interest in working with the
Corporation of the Town of Pickering on the Millennium Trail project;
NOW THEREFORE the proposal from the West Rouge Canoe Club to raise money for
the Millennium Trail project be received and the club be extended gratitude for their work
and interest in the Millennium Trail along Pickering's waterfront; and
That the West Rouge Canoe Club and the Corporation of the Town of Pickering consider
entering into an agreement to proceed with the project as outlined in their report with the
financial agreement as detailed below;
1.
$10,000.00 seed funding be provided by the Town of Pickering to the West Rouge
Canoe Club on a receipt or invoice basis for the purpose of marketing, advertising
and sales of the project outlined in their Report dated June 1999.
2.
That the first $100,000.00 raised go directly to the Town of Pickering to offset the
initial marketing costs and construction of the Millennium Trail boardwalk (area
defined in the attached report).
3.
That the next $20,000.00 ($100,000 - $120,000) raised be utilized by the West
Rouge Canoe Club for further marketing, advertising and sales of the project.
4.
That the next $210,000.00 ($120,000 - $330,000) raised go directly to the Town of
Pickering to offset construction of the Millennium Trail boardwalk (area defined in
the attached report).
5.
That the next $20,000.00 ($330,000 - $350,000) be allocated to the West Rouge
Canoe Club for further marketing, advertising and sales of the project.
6.
That any funds raised after $350,000.00 (when marketing, sales, advertising and
construction costs have been fully paid) be divided evenly between the Town of
Pickering and the West Rouge Canoe Club; and
That the Council of the Corporation of the Town of Pickering give consideration to formal
adoption of this plan in conjunction with a report to be brought before Council no later
than four weeks from the adoption of this motion from the Chief Administrative Officer
with input from appropriate staff which will make recommendations on implementation of
the plan.
TABLED
Council considered the following motion in conjunction with the above resolution:
Resolution #188a/99
Moved by Councillor Brenner
Seconded by Councillor Dickerson
That the above resolution be Tabled.
CARRIED
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Resolution #189/99
Moved by Councillor Pickles
Seconded by Councillor Ryan
WHEREAS private initiatives for the management of household, industrial, commercial
and institutional waste have increased over the past several years; and
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WHEREAS the Town of Pickering has been dealing with an increasing number of
applications for new and expanding waste management facilities; and
WHEREAS the operation of a waste management facility may potentially have adverse
impacts on adjacent lands; and
WHEREAS a rezoning application submitted by J & F Waste to the Town of Ajax for a
waste management facility on the east side of Notion Road caused great consternation
among the Town Council of Ajax and Pickering, and residents of the nearby
neighbourhoods; and
WHEREAS waste management facilities are currently permitted as-of-right in "Ml" zones
within the Town of Pickering; and
WHEREAS this has and could again result in the Town receiving applications for waste
management facilities being proposed in areas adjacent and/or negatively impacting
residential neighbourhoods; and
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WHEREAS it has been confirmed that at least two companies within the Town of
Pickering are currently bidding to handle garbage from Toronto and the Corporation of
the Town of Pickering has passed previous resolutions confirming a commitment to a
'Durham Only' waste management policy; and
NOW THEREFORE the Council of the Corporation of the Town of Pickering finds it
undesirable to locate waste management facilities in areas adjacent to and/or negatively
impact residential neighbourhoods, and therefore intends to place additional locational
restrictions on such facilities through Official Plan policy and zoning by-law standards; and
That the Council of the Council of the Corporation of the Town of Pickering hereby
requests that staff review existing Official Plan policy and zoning by-law standards which
pertain to waste management facilities, and identifY possible strategies to strengthen the
Town of Pickering's ability to deal with issues associated with such facilities; and
That staff provide Council with a report on these possible strategies and recommendations
by the end of January 2000.
CARRIED
Resolution #190/99
Moved by Councillor Pickles
Seconded by Councillor Johnson
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WHEREAS the Councillors representing the area have been contacted by and met with
many residents and the area community associations that have raised concerns with the
present design and potential effects of the extension of Highway #407 through Pickering;
and
WHEREAS a Task Force of residents, Councillors and Town and Regional staffhas been
formed to address these concerns; and
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WHEREAS the attendance of Highway #407 Consortium representatives has been greatly
appreciated and Ministry of Transportation staffhave not attended but would be welcome;
and
WHEREAS as presently designed Highway #407 will include a signalized intersection at
Brock Road. The intersection of a 400 series highway with a rural two land road has the
potential to be a safety concern as well as causing significant traffic congestion; and
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WHEREAS these concerns could be addressed by constructing a proper highway
interchange with an upgraded Brock Road by-passing Brougham to the immediate east of
existing Brock Road. Such an interchange and by-pass would be necessary anyway for
future extension of the #407 east of Brock Road; and
WHEREAS as presently designed Highway #7 will be realigned at the intersection of
Regional Road 30. The present design is to have the realigned Highway #7 intersect
Regional Road 30 at the west entrance to the Hamlet and then continue to pass through
Green River. The expected result will be increased safety concerns and traffic congestion
on Highway #7 through the hamlet of Green River due to the #407; and
WHEREAS these concerns could be addressed by locating the re-aligned portion of
Highway #7, south of Green River, and providing a Highway #7 by-pass of Green River;
and
WHEREAS the traffic flow from Highway #407 will spill out onto the Region of
Durham's and Pickering's existing road network. The impact on residents and the two
lane rural local roads such as Brock Road, Westney Road and various Concession Roads
and Sidelines will be significant. This is unlike the present #407 terminus which ends at
Markham Road, a four lane urban collector road; and
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WHEREAS the roads in Pickering were not designed for the expected levels of traffic and
would need to be upgraded and maintained at considerable cost to accommodate Highway
#407 traffic, and Regional and Town staff are reviewing the necessary road improvements;
and
WHEREAS many residents have raised concerns about impacts from Highway #407 to
water quality and quantity of their wells. Impacts to wells should be mitigated; and
WHEREAS these wells should be independently tested and monitored to determine and
address impacts. Baseline testing should begin before any construction activities for
Highway #407; and
WHEREAS as presently designed Highway #407 overpasses do not provide for sidewalks
and bicycle lanes. This will increase the likelihood of vehicles and pedestrian/bike
collisions; and
WHEREAS sidewalks and bicycle lanes should be included in the design for construction
as was accommodated in the recent Rougemount Road fly-over of the #401 to Pickering;
and
WHEREAS these matters will be further refined and articulated through the work and
findings of the Task Force; and
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WHEREAS the Provincial Government has recently reviewed problem areas on a number
of Ontario highways and have identified measures to retroactively address these problems;
and
WHEREAS the Honourable David Turnbull, Minister of Transportation, stated his
commitment to make Ontario's roads the safest in North America; and
WHEREAS in our situation we are suggesting design changes and measures prior to
construction to avoid such problems and create a better driver environment.
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NOW THEREFORE the Corporation of the Town of Pickering requests that appropriate
Ministry of Transportation staff attend the Task Force meetings to assist in identifying and
resolving these and other potential safety and design issues associated with the present
#407 extension through Pickering; and
That the Ministry of Transportation review the above identified Highway #407 issues and
suggested resolutions and provide an appropriate and constructive response to the Town
of Pickering; and
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That the Ministry of TransportationlHighway #407 Consortium immediately prepare a
plan for independent well monitoring and initial baseline well data collection as early as
possible in advance of any construction activities; and
That this motion be copied under a covering letter to the Honourable David Turnbull,
Minister of Transportation and the Honourable Janet Ecker, M.P.P. Ajax-Pickering-
Uxbridge.
CARRIED
Resolution #191/99
Moved by Councillor Dickerson
Seconded by Councillor Holland
For a Leave to Introduce a Notice of Motion concerning Marinwood Holdings Limited
proposal to use the facility on the lands at the south west corner of Bayly and Begley
Street as a sales facility.
CARRIED
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Resolution #192/99
Moved by Councillor Dickerson
Seconded by Councillor Holland
WHEREAS Marinwood Holdings Limited (Intracorp, Marian Hill Group), is proposing to
develop a condominium townhouse project on the lands situated at the southwest corner
of Bayly Street and
WHEREAS there is an existing structure on the lands, being Lot 47 to 65, Plan 355,
previously used as the Kingdom Hall of Jehovah's Witnesses; and
WHEREAS the developer desires to modify the existing structure on the site for the
temporary use as a sales facility for the marketing of a condominium townhouse project;
and
WHEREAS the Town permits the use of temporary sales trailers on residential
development sites for the purpose of marketing such developments; and
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WHEREAS the existing structure, access, and parking area, on the subject land is
proposed to be used for a purpose similar to a sales trailer; and
WHEREAS this building is proposed for a temporary time period, not to extend beyond
December 31, 2001 and will be required to be removed, and is subject to a letter of
clearance from the Toronto Region Conservation Authority (TRCA) prior to any
site/building works on the existing building.
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NOW THEREFORE the proposal by Marinwood Holdings Limited (Intracorp, Marian
Hill Group) to use the existing building on the lands at the south west corner of Bayly and
Begley Streets as a sales facility associated with the marketing of a condominium project,
for a period to end December 31,2001, be SUPPORTED BY COUNCIL, subject to the
applicant obtaining a letter of clearance from TRCA, obtaining a building permit for
building alterations to the existing structure on the lands, and removing said building prior
to the issuance of any building permit for any townhouse unit adjacent to Bayly Street.
CARRIED
(V)
BY-LAWS
That Councillor Holland seconded by Councillor Johnson took leave to introduce by-laws
ofthe Town of Pickering:
By-law Number 5558/99
Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement
the Official Plan of the Town of Pickering District Planning Area, Region of Durham, in Part
of Lot 17, Range 3, B.F.C. in the Town of Pickering. (AI7/99)
By-law Number 5559/99
Being a by-law to exempt Lots 1,4 and 5 and Blocks 7 and 11, Plan 40M-1981, Pickering,
from part lot control.
By-law Number 5560/99
Being a by-law to dedicate Block 181, Plan 40M-181O, Pickering (Stroud's Lane) as public
highways.
By-law Number 5561/99
Being a by-law to dedicate that part of Lot 20, Concession 8, Pickering designated as Part
5, Plan 40R-18149 (Nuthatch Street) as public highway.
By-law Number 5562/99
Being a by-law to name that part of Lot 20, Concession 8, Pickering, designated at Part 5,
Plan 40R-18149 (Nuthatch Street).
By-law Number 5563/99
Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking
Regulation - 1945 Denmar Road).
By-law Number 5564/99
Being a by-law to exempt Lots 4, 5, 6, 7, 10, 11 and 12, Block 15, Plan 40M-1943,
Pickering, from part lot control.
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By-law Number 5565/99
Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law
5464/99 and By-law 5513/99, to implement the Official Plan ofthe Town of Pickering District
Planning Area, Region of Durham in Part of Lot 20, Concession 8, in the Town of Pickering.
(A 25/99)
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THIRD READING:
Councillor Holland seconded by Councillor Johnson moved that the report of the
Committee of the Whole on By-law Numbers 5558/99, 5559/99, 5560/99, 5561/99,
5562/99, 5563/99, 5564/99 and 5565/99 be adopted and the said by-laws be now read a
third time and PASSED and that the Mayor and Clerk sign the same and the seal of the
Corporation be affixed thereto.
CARRIED
(VI)
OTHER BUSINESS
1.
Councillor Brenner gave notice that a motion would be coming forward
concerning a submission to the Toronto Bid Committee for consideration
to include Pickering in the 2008 Olympic Venues.
2.
Councillor Brenner advised and commented on calls he has received from
residents concerned the York Region Water Reservoir Site Proposal.
3.
Councillor Ryan also commented on the calls he has received concerning
the York Region Water Reservoir Site Proposal.
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4.
Councillor Ryan commented on an article in the Toronto Star concerning
Bell Canada and he requested that the Chief Administrative Officer make a
presentation to Bell Canada requesting a change be implemented whereby
calls within north and south Pickering would no longer be long distance.
5.
Councillor Ryan advised that privatization of Bruce Nuclear is anticipated
and privatization of Nuclear Power throughout the Province will occur.
He requested that a letter be forwarded to the Honourable Janet Ecker,
M.P.P. requesting information on her position concerning this matter.
6.
Councillor Holland commented on the decision by the Honourable Steve
Gilchrist, Minister of Municipal Affairs concerning the recommendation of
Council to appoint a facilitator to work with Pickering and Ajax on a
possible merger of the two municipalities. He further commented on the
role of the G.T.S.B.
7.
Councillor Dickerson also commented on the motion regarding the
appointing of a facilitator.
8.
Councillor Dickerson advised that a full environmental assessment process
will be undertaken with respect to the York Region Long Term Water
Project.
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9.
Councillor Pickles advised that a pedestrian signalization crosswalk for the
intersection of Rosefield/Finch was approved by Council at the 1999
Budget deliberations and that Councillor Johnson and himself are pursuing
this issue. He requested that, through the C.AO.'s office, the Director of
Public Works write a formal request to the Region of Durham to request
their support in matching funds for full signalization at this intersection.
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10.
Councillor Johnson advised that a letter had been forwarded to the Town
Clerk requesting response by October 15th, 1999, concerning the paving
ofHwy. 7 from Hwy. 407 to Hwy. 12.
11.
Councillor Johnson commented on the correspondence distributed to
Council by the Chief Administrative Officer concerning the fire at 3445 and
3447 Highway #7. He requested that Councillor Pickles and himself be
kept up-to-date on this matter.
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12.
Councillor Johnson questioned the Town Clerk about access to Regional
Minutes and Agendas. He was advised that these items are forwarded to
the Clerk's Department for information and are available to Council
Members and/or press.
13.
Councillor Johnson stated his support of Councillor Ryan's request
concerning the Chief Administrative Officer requesting Bell Canada to
consider changing calls within north and south Pickering from long
distance to regular.
14.
The following matters were discussed prior to the regular meeting:
a) The Chief Administrative Officer requested and was advised that
Mayor Arthurs, Councillors Dickerson, Johnson and Ryan would once
again sit on the Civic Award Selection Committee.
b) The Chief Administrative Officer distributed a copy of correspondence
from the Fire Chief concerning a fire at 3445 and 3447 Highway #7.
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c) The Chief Administrative Officer advised that an Organizational
Review Update will take place with Council at 6:30 p.m. on October
12th.
(VII)
CONFIRMATION BY -LAW
By-law Number 5566/99
Councillor Brenner seconded by Councillor Dickerson moved for leave to introduce a By-
law of the Town of Pickering to confirm those proceedings of the Council of the
Corporation of the Town of Pickering at its regular meeting of October 4, 1999 and that
the same be now finally passed and that the Mayor and Clerk sign the same and that the
Seal ofthe Corporation be thereto affixed.
CARRIED
(VII)
ADJOURNMENT
The Meeting adjourned at 10:20 p.m.
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MAYOR
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CLERK
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TOWN OF PICKERING
That the Executive Committee of the Town of Pickering having met on September 27th,
1999, presents its thirteenth report to Council and recommends:
1.
PLANNING RECOMMENDATION REPORT #16-99
ZONING BY-LAW AMENDMENT APPLICATION A 17/99
DIAMOND SWAN VENTURES CORP.
PART OF LOT 17, RANGE 3, B.F.C. (PART OF PLAN M-I040)
(SOUTH- WEST CORNER OF SQUIRES BEACH & CLEMENTS ROADS)
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1. That Zoning By-law Amendment Application A 17/99, submitted by Fred
T. Reisman & Associates Limited for Diamond Swan Ventures Corp., on
lands being Part of Lot 17, Range 3, B.F.C. (Part of Plan M-I040), in the
Town of Pickering, to add commercial-recreational, community, cultural,
and personal service uses to those presently permitted on the site, be
APPROVED.
2. That the amending zoning by-law to implement Zoning By-law Amendment
Application A 17/99, as set out in Appendix I to Recommendation Report
Number 16-99, be forwarded to Council for enactment.
2.
INTERDEP ARTMENT AL TEAM REPORT #04-99
REPORT OF THE DIRECTOR OF CULTURE AND RECREATION
WESTERN LIBRARY BRANCH & MULTI-FUNCTIONAL
COMMUNITY FACILITY
BUILDING DESIGN AND FINANCING OPTIONS
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That Report IDT 04-99 be received by Council and that:
1. That the presentation by Stephen Teeple, Architect on the Western Library
and Community Centre be received.
2. That staffbe directed to proceed with design and construction drawings for
10,000 sq. ft. library, plus 1,500 sq. ft. community room plus 6,100 sq. ft.
community centre (total 17,600 sq. ft.)
3. That the following sources offinancing be approved:
(a) the proceeds from the sale of the Rouge Hill Library, currently
estimated at $350,000, be applied to the financing of the total cost of
the Western Library and Community Centre;
(b) transfers from the Development Charges Reserve Funds:
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Library Facilities
Major Recreation Facilities
Seniors
Community Centres
Parkland Development
$ 36,000
50,000
220,000
162,000
4. That financing in the amount of $1 ,257,900 be approved with the source of
financing to be reported on by the Director of Finance and Treasurer at the
time of the 2000 Budget deliberations but not later than when the tender
for this project is submitted to Council for consideration.
5. That the appropriate officials of the Town of Pickering be given authority
to give effect thereto.
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PARKS & FACILITIES REPORT NUMBER #13/99
WOODSMERE PARK
That Report PF 13-99 regarding the tender for construction of Woods mere
Park be received and that:
1. Tender T-II-99 be approved and awarded to P. Gabrielle & Sons in the
amount of$390,863.67.
2. Council approve the Total Project Cost of$420,864.67.
3. The appropriate officials of the Town of Pickering be given the authority to
give effect thereto.
FINANCE REPORT NUMBER #24-99
Y2K PREPAREDNESS OF THE TOWN OF PICKERING
That Report FIN 24/99 of the Director of Finance and Treasurer be received
and that Council approve the Y2K Contingency Plan.
CLERK'S REPORT #37/99
UNITED WAY GRANT
That a grant in the amount of$2.65 per household (approximately $69,000) be
made to the United Way of Ajax - Pickering; and
That this grant be paid in the Year 2000; and
That these funds be allocated in the Year 2000 Operating Budget in Account
2195 (Grants to Organizations and Individuals).
PROCLAMATION -
NATIONAL WALK A CIDLD TO SCHOOL DAY - OCTOBER 6. 1999
That Mayor Arthurs be authorized to make the following proclamation:
"National Walk a Child to School Day" - October 6, 1999