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HomeMy WebLinkAboutOctober 4, 1999 -" . . . 8 . '"""" . i ~ ~ COUNCIL MINUTES A Meeting of the Pickering Town Council was held on Monday, October 4th, 1999 at 7:30 p.m. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner D. Dickerson M. Holland R. Johnson D. Pickles D. Ryan ALSO PRESENT: T.Quinn G. Paterson B. Taylor D. Kearns (I) (II) 1. 2. 3. 4. - Chief Administrative Officer - Director of Finance & Treasurer - Town Clerk - Committee Co-ordinator ADOPTION OF MINUTES Regular Meeting of September 21, 1999 Special Meeting of September 21, 1999 PRESENTATIONS Don Bennett, representing Claremont Men's Slo Pitch, advised that this league recently celebrated their 20th Anniversary. On behalf of the league he presented Councillor Johnson with a Charter Member Trophy and League Trophy. Jim Mason, Chair of the Board of Directors of the newly formed Corporation, 1362708 Ontario Inc. provided a progress report on the amalgamation of the Pickering, Ajax and Clarington hydro utilities. He advised of the executive staff appointments and stated that they hope to have the corporation operational by November 1st, 1999. John Wiersma, President and C.E.O. of 1362708 Ontario Inc., stated that Committee's are at every level to examine policies and procedures. A new name and logo will be adopted, offices and service centres will be reduced from three to two, leasing the facility in Pickering. All staff applied for and were placed in positions. The Executive Director and a Member of the Board of Directors of Big Brothers spoke about Councillor Johnson's involvement in the Big Brothers Golf Tournament and advised that revenues tripled. They made a presentation to Councillor Johnson and invited him back next year as Honorary Chairperson. , . , . . 8 , 8 74 (III) DELEGA TIONS 1. Mike Burgess and Dave Oikawa, West Rouge Canoe Club, addressed Council with respect to the Notice of Motion regarding the West Rouge Canoe Club. He requested Council's approval of the motion which speaks to a joint self funding Millennium project which would be a historic attraction and a dynamic time capsule. The project would involve the Town of Pickering initially funding marketing, advertising and sales and recouping these funds through the sale of boards with individualized inscriptions for the boardwalk to individuals, groups and organizations. (IV) RESOLUTIONS Resolution #183//99 Moved by Councillor Dickerson Seconded by Councillor Ryan That the Report of the Executive Committee dated September 27th, 1999 be adopted with the following: Item #2 Recorded Vote: Yes: Councillors Brenner, Dickerson, Holland, Johnson, Pickles, Ryan and Mayor Arthurs Resolution #184//99 Moved by Councillor Pickles Seconded by Councillor Johnson That three (3) school crossings be adopted and installed for the Highbush Neighbourhood and they be staffed with fully trained adult guards. CARRIED Resolution #185/99 Moved by Councillor Brenner Seconded by Councillor Holland That Finance Report # 25-99, dated September 23, 1999 concerning the 1999 Audited Financial Statements for the Town of Pickering be referred to Council for information; and That the 1998 Audited Financial Statements for the Town of Pickering be referred to Council for information; and That the Management Letter from the Auditor be referred to the Director of Finance for any further action deemed necessary. CARRIED , . . - 8 8 '- 8 75 Resolution #186/99 Moved by Councillor Ryan Seconded by Councillor Dickerson That Mayor Arthurs be authorized to make the following proclamation: "ONTARIO PUBLIC LIBRARY WEEK" - OCTOBER 18 - 24,1999 CARRIED Resolution #187/99 Moved by Councillor Dickerson Seconded by Councillor Brenner That the Town of Pickering participate in the establishment of a Durham Municipal Insurance Pool in conjunction with the Towns of Whitby and Ajax, the Municipality of Clarington and the Townships of Brock, Scugog and Uxbridge to cooperatively self insure or pool the cost of insurance claims and to purchase insurance coverages under one common policy from the re-insurance market; and That authority be given to staff to work with the participating Area Municipal Treasurers in order to establish an acceptable subscribers' agreement, re-insurance contracts, and an administrative structure, and to report back to Pickering Council for final approval of the subscribers' agreement no later than December, 1999; and That a target date of March 1, 2000, be set for the startup of the Durham Municipal Insurance Pool for an initial three year period; and That approval be given to retain the services of Dion, Durrell and Associates Inc. to assist staff in the preparation of the formation of the Durham Municipal Insurance Pool at a cost not to exceed $50,000.00 and to be funded from Durham Region's Insurance Reserve Fund. LOST Recorded Vote: Yes: No: Councillors Brenner, Dickerson Councillors Holland, Johnson, Pickles, Ryan and Mayor Arthurs Council considered the following motion in conjunction with the above resolution: Resolution #187a/99 Moved by Councillor Brenner Seconded by Councillor Dickerson That the above resolution be revised in the first paragraph by replacing the words 'the establishment' with 'reviewing the option'. Also, by amending the second paragraph by replacing the words 'establish an acceptable' with 'prepare and review' and deleting the words 'for final approval of the subscribers' agreement'. Also, by deleting the third and fourth paragraphs. LOST Recorded Vote: Yes: Councillors Brenner, Dickerson and Mayor Arthurs No: Councillors Holland, Johnson, Pickles and Ryan < . 8 . 8 76 Resolution #188/99 Moved by Councillor Holland Seconded by Councillor Brenner WHEREAS the Town of Pickering has adopted the Millennium Trail Plan as presented by the Millennium Trail Ad-Hoc Committee and is seeking partnerships to complete the project; and WHEREAS the West Rouge Canoe Club has expressed an interest in working with the Corporation of the Town of Pickering on the Millennium Trail project; NOW THEREFORE the proposal from the West Rouge Canoe Club to raise money for the Millennium Trail project be received and the club be extended gratitude for their work and interest in the Millennium Trail along Pickering's waterfront; and That the West Rouge Canoe Club and the Corporation of the Town of Pickering consider entering into an agreement to proceed with the project as outlined in their report with the financial agreement as detailed below; 1. $10,000.00 seed funding be provided by the Town of Pickering to the West Rouge Canoe Club on a receipt or invoice basis for the purpose of marketing, advertising and sales of the project outlined in their Report dated June 1999. 2. That the first $100,000.00 raised go directly to the Town of Pickering to offset the initial marketing costs and construction of the Millennium Trail boardwalk (area defined in the attached report). 3. That the next $20,000.00 ($100,000 - $120,000) raised be utilized by the West Rouge Canoe Club for further marketing, advertising and sales of the project. 4. That the next $210,000.00 ($120,000 - $330,000) raised go directly to the Town of Pickering to offset construction of the Millennium Trail boardwalk (area defined in the attached report). 5. That the next $20,000.00 ($330,000 - $350,000) be allocated to the West Rouge Canoe Club for further marketing, advertising and sales of the project. 6. That any funds raised after $350,000.00 (when marketing, sales, advertising and construction costs have been fully paid) be divided evenly between the Town of Pickering and the West Rouge Canoe Club; and That the Council of the Corporation of the Town of Pickering give consideration to formal adoption of this plan in conjunction with a report to be brought before Council no later than four weeks from the adoption of this motion from the Chief Administrative Officer with input from appropriate staff which will make recommendations on implementation of the plan. TABLED Council considered the following motion in conjunction with the above resolution: Resolution #188a/99 Moved by Councillor Brenner Seconded by Councillor Dickerson That the above resolution be Tabled. CARRIED . , 77 Resolution #189/99 Moved by Councillor Pickles Seconded by Councillor Ryan WHEREAS private initiatives for the management of household, industrial, commercial and institutional waste have increased over the past several years; and 8 WHEREAS the Town of Pickering has been dealing with an increasing number of applications for new and expanding waste management facilities; and WHEREAS the operation of a waste management facility may potentially have adverse impacts on adjacent lands; and WHEREAS a rezoning application submitted by J & F Waste to the Town of Ajax for a waste management facility on the east side of Notion Road caused great consternation among the Town Council of Ajax and Pickering, and residents of the nearby neighbourhoods; and WHEREAS waste management facilities are currently permitted as-of-right in "Ml" zones within the Town of Pickering; and WHEREAS this has and could again result in the Town receiving applications for waste management facilities being proposed in areas adjacent and/or negatively impacting residential neighbourhoods; and . WHEREAS it has been confirmed that at least two companies within the Town of Pickering are currently bidding to handle garbage from Toronto and the Corporation of the Town of Pickering has passed previous resolutions confirming a commitment to a 'Durham Only' waste management policy; and NOW THEREFORE the Council of the Corporation of the Town of Pickering finds it undesirable to locate waste management facilities in areas adjacent to and/or negatively impact residential neighbourhoods, and therefore intends to place additional locational restrictions on such facilities through Official Plan policy and zoning by-law standards; and That the Council of the Council of the Corporation of the Town of Pickering hereby requests that staff review existing Official Plan policy and zoning by-law standards which pertain to waste management facilities, and identifY possible strategies to strengthen the Town of Pickering's ability to deal with issues associated with such facilities; and That staff provide Council with a report on these possible strategies and recommendations by the end of January 2000. CARRIED Resolution #190/99 Moved by Councillor Pickles Seconded by Councillor Johnson 8 WHEREAS the Councillors representing the area have been contacted by and met with many residents and the area community associations that have raised concerns with the present design and potential effects of the extension of Highway #407 through Pickering; and WHEREAS a Task Force of residents, Councillors and Town and Regional staffhas been formed to address these concerns; and . . 78 WHEREAS the attendance of Highway #407 Consortium representatives has been greatly appreciated and Ministry of Transportation staffhave not attended but would be welcome; and WHEREAS as presently designed Highway #407 will include a signalized intersection at Brock Road. The intersection of a 400 series highway with a rural two land road has the potential to be a safety concern as well as causing significant traffic congestion; and 8 WHEREAS these concerns could be addressed by constructing a proper highway interchange with an upgraded Brock Road by-passing Brougham to the immediate east of existing Brock Road. Such an interchange and by-pass would be necessary anyway for future extension of the #407 east of Brock Road; and WHEREAS as presently designed Highway #7 will be realigned at the intersection of Regional Road 30. The present design is to have the realigned Highway #7 intersect Regional Road 30 at the west entrance to the Hamlet and then continue to pass through Green River. The expected result will be increased safety concerns and traffic congestion on Highway #7 through the hamlet of Green River due to the #407; and WHEREAS these concerns could be addressed by locating the re-aligned portion of Highway #7, south of Green River, and providing a Highway #7 by-pass of Green River; and WHEREAS the traffic flow from Highway #407 will spill out onto the Region of Durham's and Pickering's existing road network. The impact on residents and the two lane rural local roads such as Brock Road, Westney Road and various Concession Roads and Sidelines will be significant. This is unlike the present #407 terminus which ends at Markham Road, a four lane urban collector road; and 8 WHEREAS the roads in Pickering were not designed for the expected levels of traffic and would need to be upgraded and maintained at considerable cost to accommodate Highway #407 traffic, and Regional and Town staff are reviewing the necessary road improvements; and WHEREAS many residents have raised concerns about impacts from Highway #407 to water quality and quantity of their wells. Impacts to wells should be mitigated; and WHEREAS these wells should be independently tested and monitored to determine and address impacts. Baseline testing should begin before any construction activities for Highway #407; and WHEREAS as presently designed Highway #407 overpasses do not provide for sidewalks and bicycle lanes. This will increase the likelihood of vehicles and pedestrian/bike collisions; and WHEREAS sidewalks and bicycle lanes should be included in the design for construction as was accommodated in the recent Rougemount Road fly-over of the #401 to Pickering; and WHEREAS these matters will be further refined and articulated through the work and findings of the Task Force; and 8 WHEREAS the Provincial Government has recently reviewed problem areas on a number of Ontario highways and have identified measures to retroactively address these problems; and WHEREAS the Honourable David Turnbull, Minister of Transportation, stated his commitment to make Ontario's roads the safest in North America; and WHEREAS in our situation we are suggesting design changes and measures prior to construction to avoid such problems and create a better driver environment. . 79 NOW THEREFORE the Corporation of the Town of Pickering requests that appropriate Ministry of Transportation staff attend the Task Force meetings to assist in identifying and resolving these and other potential safety and design issues associated with the present #407 extension through Pickering; and That the Ministry of Transportation review the above identified Highway #407 issues and suggested resolutions and provide an appropriate and constructive response to the Town of Pickering; and 8 That the Ministry of TransportationlHighway #407 Consortium immediately prepare a plan for independent well monitoring and initial baseline well data collection as early as possible in advance of any construction activities; and That this motion be copied under a covering letter to the Honourable David Turnbull, Minister of Transportation and the Honourable Janet Ecker, M.P.P. Ajax-Pickering- Uxbridge. CARRIED Resolution #191/99 Moved by Councillor Dickerson Seconded by Councillor Holland For a Leave to Introduce a Notice of Motion concerning Marinwood Holdings Limited proposal to use the facility on the lands at the south west corner of Bayly and Begley Street as a sales facility. CARRIED . Resolution #192/99 Moved by Councillor Dickerson Seconded by Councillor Holland WHEREAS Marinwood Holdings Limited (Intracorp, Marian Hill Group), is proposing to develop a condominium townhouse project on the lands situated at the southwest corner of Bayly Street and WHEREAS there is an existing structure on the lands, being Lot 47 to 65, Plan 355, previously used as the Kingdom Hall of Jehovah's Witnesses; and WHEREAS the developer desires to modify the existing structure on the site for the temporary use as a sales facility for the marketing of a condominium townhouse project; and WHEREAS the Town permits the use of temporary sales trailers on residential development sites for the purpose of marketing such developments; and 8 WHEREAS the existing structure, access, and parking area, on the subject land is proposed to be used for a purpose similar to a sales trailer; and WHEREAS this building is proposed for a temporary time period, not to extend beyond December 31, 2001 and will be required to be removed, and is subject to a letter of clearance from the Toronto Region Conservation Authority (TRCA) prior to any site/building works on the existing building. '. 8 . 8 80 NOW THEREFORE the proposal by Marinwood Holdings Limited (Intracorp, Marian Hill Group) to use the existing building on the lands at the south west corner of Bayly and Begley Streets as a sales facility associated with the marketing of a condominium project, for a period to end December 31,2001, be SUPPORTED BY COUNCIL, subject to the applicant obtaining a letter of clearance from TRCA, obtaining a building permit for building alterations to the existing structure on the lands, and removing said building prior to the issuance of any building permit for any townhouse unit adjacent to Bayly Street. CARRIED (V) BY-LAWS That Councillor Holland seconded by Councillor Johnson took leave to introduce by-laws ofthe Town of Pickering: By-law Number 5558/99 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the Town of Pickering District Planning Area, Region of Durham, in Part of Lot 17, Range 3, B.F.C. in the Town of Pickering. (AI7/99) By-law Number 5559/99 Being a by-law to exempt Lots 1,4 and 5 and Blocks 7 and 11, Plan 40M-1981, Pickering, from part lot control. By-law Number 5560/99 Being a by-law to dedicate Block 181, Plan 40M-181O, Pickering (Stroud's Lane) as public highways. By-law Number 5561/99 Being a by-law to dedicate that part of Lot 20, Concession 8, Pickering designated as Part 5, Plan 40R-18149 (Nuthatch Street) as public highway. By-law Number 5562/99 Being a by-law to name that part of Lot 20, Concession 8, Pickering, designated at Part 5, Plan 40R-18149 (Nuthatch Street). By-law Number 5563/99 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1945 Denmar Road). By-law Number 5564/99 Being a by-law to exempt Lots 4, 5, 6, 7, 10, 11 and 12, Block 15, Plan 40M-1943, Pickering, from part lot control. '. . 81 By-law Number 5565/99 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 5464/99 and By-law 5513/99, to implement the Official Plan ofthe Town of Pickering District Planning Area, Region of Durham in Part of Lot 20, Concession 8, in the Town of Pickering. (A 25/99) 8 THIRD READING: Councillor Holland seconded by Councillor Johnson moved that the report of the Committee of the Whole on By-law Numbers 5558/99, 5559/99, 5560/99, 5561/99, 5562/99, 5563/99, 5564/99 and 5565/99 be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VI) OTHER BUSINESS 1. Councillor Brenner gave notice that a motion would be coming forward concerning a submission to the Toronto Bid Committee for consideration to include Pickering in the 2008 Olympic Venues. 2. Councillor Brenner advised and commented on calls he has received from residents concerned the York Region Water Reservoir Site Proposal. 3. Councillor Ryan also commented on the calls he has received concerning the York Region Water Reservoir Site Proposal. , 4. Councillor Ryan commented on an article in the Toronto Star concerning Bell Canada and he requested that the Chief Administrative Officer make a presentation to Bell Canada requesting a change be implemented whereby calls within north and south Pickering would no longer be long distance. 5. Councillor Ryan advised that privatization of Bruce Nuclear is anticipated and privatization of Nuclear Power throughout the Province will occur. He requested that a letter be forwarded to the Honourable Janet Ecker, M.P.P. requesting information on her position concerning this matter. 6. Councillor Holland commented on the decision by the Honourable Steve Gilchrist, Minister of Municipal Affairs concerning the recommendation of Council to appoint a facilitator to work with Pickering and Ajax on a possible merger of the two municipalities. He further commented on the role of the G.T.S.B. 7. Councillor Dickerson also commented on the motion regarding the appointing of a facilitator. 8. Councillor Dickerson advised that a full environmental assessment process will be undertaken with respect to the York Region Long Term Water Project. 8 9. Councillor Pickles advised that a pedestrian signalization crosswalk for the intersection of Rosefield/Finch was approved by Council at the 1999 Budget deliberations and that Councillor Johnson and himself are pursuing this issue. He requested that, through the C.AO.'s office, the Director of Public Works write a formal request to the Region of Durham to request their support in matching funds for full signalization at this intersection. . . . . . 82 10. Councillor Johnson advised that a letter had been forwarded to the Town Clerk requesting response by October 15th, 1999, concerning the paving ofHwy. 7 from Hwy. 407 to Hwy. 12. 11. Councillor Johnson commented on the correspondence distributed to Council by the Chief Administrative Officer concerning the fire at 3445 and 3447 Highway #7. He requested that Councillor Pickles and himself be kept up-to-date on this matter. 8 12. Councillor Johnson questioned the Town Clerk about access to Regional Minutes and Agendas. He was advised that these items are forwarded to the Clerk's Department for information and are available to Council Members and/or press. 13. Councillor Johnson stated his support of Councillor Ryan's request concerning the Chief Administrative Officer requesting Bell Canada to consider changing calls within north and south Pickering from long distance to regular. 14. The following matters were discussed prior to the regular meeting: a) The Chief Administrative Officer requested and was advised that Mayor Arthurs, Councillors Dickerson, Johnson and Ryan would once again sit on the Civic Award Selection Committee. b) The Chief Administrative Officer distributed a copy of correspondence from the Fire Chief concerning a fire at 3445 and 3447 Highway #7. . c) The Chief Administrative Officer advised that an Organizational Review Update will take place with Council at 6:30 p.m. on October 12th. (VII) CONFIRMATION BY -LAW By-law Number 5566/99 Councillor Brenner seconded by Councillor Dickerson moved for leave to introduce a By- law of the Town of Pickering to confirm those proceedings of the Council of the Corporation of the Town of Pickering at its regular meeting of October 4, 1999 and that the same be now finally passed and that the Mayor and Clerk sign the same and that the Seal ofthe Corporation be thereto affixed. CARRIED (VII) ADJOURNMENT The Meeting adjourned at 10:20 p.m. 8 DATED -~ MAYOR Á~ CLERK "- . . ! TOWN OF PICKERING That the Executive Committee of the Town of Pickering having met on September 27th, 1999, presents its thirteenth report to Council and recommends: 1. PLANNING RECOMMENDATION REPORT #16-99 ZONING BY-LAW AMENDMENT APPLICATION A 17/99 DIAMOND SWAN VENTURES CORP. PART OF LOT 17, RANGE 3, B.F.C. (PART OF PLAN M-I040) (SOUTH- WEST CORNER OF SQUIRES BEACH & CLEMENTS ROADS) 8 1. That Zoning By-law Amendment Application A 17/99, submitted by Fred T. Reisman & Associates Limited for Diamond Swan Ventures Corp., on lands being Part of Lot 17, Range 3, B.F.C. (Part of Plan M-I040), in the Town of Pickering, to add commercial-recreational, community, cultural, and personal service uses to those presently permitted on the site, be APPROVED. 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 17/99, as set out in Appendix I to Recommendation Report Number 16-99, be forwarded to Council for enactment. 2. INTERDEP ARTMENT AL TEAM REPORT #04-99 REPORT OF THE DIRECTOR OF CULTURE AND RECREATION WESTERN LIBRARY BRANCH & MULTI-FUNCTIONAL COMMUNITY FACILITY BUILDING DESIGN AND FINANCING OPTIONS . That Report IDT 04-99 be received by Council and that: 1. That the presentation by Stephen Teeple, Architect on the Western Library and Community Centre be received. 2. That staffbe directed to proceed with design and construction drawings for 10,000 sq. ft. library, plus 1,500 sq. ft. community room plus 6,100 sq. ft. community centre (total 17,600 sq. ft.) 3. That the following sources offinancing be approved: (a) the proceeds from the sale of the Rouge Hill Library, currently estimated at $350,000, be applied to the financing of the total cost of the Western Library and Community Centre; (b) transfers from the Development Charges Reserve Funds: -- Library Facilities Major Recreation Facilities Seniors Community Centres Parkland Development $ 36,000 50,000 220,000 162,000 4. That financing in the amount of $1 ,257,900 be approved with the source of financing to be reported on by the Director of Finance and Treasurer at the time of the 2000 Budget deliberations but not later than when the tender for this project is submitted to Council for consideration. 5. That the appropriate officials of the Town of Pickering be given authority to give effect thereto. ~ ' . . . ¿ - . . 3. 4. 5. 6. - 2 - PARKS & FACILITIES REPORT NUMBER #13/99 WOODSMERE PARK That Report PF 13-99 regarding the tender for construction of Woods mere Park be received and that: 1. Tender T-II-99 be approved and awarded to P. Gabrielle & Sons in the amount of$390,863.67. 2. Council approve the Total Project Cost of$420,864.67. 3. The appropriate officials of the Town of Pickering be given the authority to give effect thereto. FINANCE REPORT NUMBER #24-99 Y2K PREPAREDNESS OF THE TOWN OF PICKERING That Report FIN 24/99 of the Director of Finance and Treasurer be received and that Council approve the Y2K Contingency Plan. CLERK'S REPORT #37/99 UNITED WAY GRANT That a grant in the amount of$2.65 per household (approximately $69,000) be made to the United Way of Ajax - Pickering; and That this grant be paid in the Year 2000; and That these funds be allocated in the Year 2000 Operating Budget in Account 2195 (Grants to Organizations and Individuals). PROCLAMATION - NATIONAL WALK A CIDLD TO SCHOOL DAY - OCTOBER 6. 1999 That Mayor Arthurs be authorized to make the following proclamation: "National Walk a Child to School Day" - October 6, 1999