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REPORT TO COUNCIL
FROM: Everett Buntsma DATE: 09/OS/00
Director, Operations & Emergency Services
REPORT NUMBER: OES 011-00
SUBJECT: Proposal to City of Pickering to Add a Third Ice Sur}'ace to Don Beer Arena
RECOMMENDATION:
That Report OES 011-00 be received by Council and that:
1. Stnff be directed lo procced with design and construction drawings for an additional
indoor ice swface at Don Beer Arcna;
2. Council authorize an expenditure of up to S215,000 for proCessional serviccs related to
the design development and construction drawings;
3. Stuff be dircctcd to provide project costing and financing at the time of the 2001 Budget
deliberations;
4. Staff be authorizcd to mcct wilh thc Pickcring Icc Rink Committce to discuss project
Cundraising programs with 51.5 million to be raised in Icss than a 10 year period by the
Committec and;
5. The appropriatc ofticials of the City of Yickcring bc givcn authoriry to give etTect thereto.
ORIGIN: Council Resolution N99/00 rcquesting staff prepaze n review of the Proposal
submitted by the Pickcring Icc Rink Committec.
AUTHORITY: Municipal Act
FINANCIAL IMPLICATIONS:
The foregoing has been discussed with the Director of Corpomte Services und Treasurer, who
concurs with the Report and the Recommendations und reports the following.
Estimated ProJect Cosls
Construction
Allowance for Pnrking Expansion
Demolition
Contingency (] 0%)
Professional Fees
Fumiture & Equipmcnt
GST (net 3%)
Total Project Cost
$2,G24,000
$ 72,000
$ 10,000
$ 270,G00
52,976,600
S 208,632 ,
S 134,200
53,319,162
99 574
53,418,736
The estimateci lotal project coAt ie $3,418,736.
, � Report to Council OES 011-00 Date: 09/OS/00
Subject: Proposai to City of Pickering to Add a Third Ice Surface to Don Beer Arena Page- 2
At this time, ahould Council wish to proceed for design development and construction drawings,
authorizalion would be needed only to cover the professional fees estimated at 5215,000 which
are based on a percentage of the construction cost of the facility. This is the only costs
recommended at this tima. This cost will be charged to tha project.
The Treasurer will be reporting on project financing options available to Council in this regard
during 2001 budget deliberations but not later than when the tender for this project is submitted
to Council for consideration. Options will include Development Charges Reserve Fund - Major
Recrcation Facilities and ffnancing to be dctermined.
EXECUTIVE SUMMARY:
The Pickering Ice Rink Committee have submitted a proposal to the City of Pickering for or the
development of an additional (third) indoor ice surface at the exis►ing Don Beer Arena. The
Pickcring Ice Rink Committec is an "nd hoc" group of concemed Pickering residents whose sole
purpose is to ensure that the ice facilities in the Ciry of Pickcring nre sufficicnt to adequately
serve the your',� of our community.
Tho needs assessment identified that:
• Ice time utilization in Pickcring has remained constant which indicates saturation levels.
Prime Timc Hours nre at capacily
• Shortagc of nvailable facility spacc with waiting lists. Thcrc are currently 86 prime timc
hours per weck of immcdiatc unmct nccd
• Projccted incrcasc in populntion will result in incrcascd dcmand for icc rcntuls
• Pickcring ranks poorly compared to other municipalities when comparing ice rinks
availablc to population of potcntial icc uscrs
It is concludcd that therc is suf(icicnt necd cxpresscd to justify dcvclopment of an additional
indoor icc surface by 2001.
The prefertcd development option is to add a third ice surfacc to Don Becr Arena. The preferrcd
orientation nitemative is to locate the indoor ice surfacc on thc wcst side on the Don Bcer Arena,
parallel to the existing arenn.
The total constcuction casts as idcntified by thc Pickering lcc Rink Committee is $3.0 million.
To uccelerute the developmcnt of this fucility ahead of thc schedule indicated in the curtent long
term capital plan, participating user groups have committed to fundraising up to $1.5 million
towards the p:oject.
BACKGROUND:
As per Council Resolution #99/00 City staff were requested to prepare a report with n rcvicw of
the "Proposal To City Of Pickering To Add A Third Ice Pad To Don Beer Arena".
This is a proposal for the development of an additionnl (third) indoor ice surface nt the existing
Don Beet Arenn. The proposal was developed und submitled by the Pickering Ice Rink
Committee (PIRC). The PIRC was fortncd and begun meeting in June of 1999, nnd is an "ad
hoc" group of concemed Pickering residents, whosc sole purposc is to ensure that the ice
fucilitics in the City of Pickering are suff cient to ndcquately serve the youth of our community.
Thc PIRC's needs assessment identifies that lhere is an urgcnt nced for more icc rink capncity in
Pickering. The Commiuce detertnined thnt the optimal npproach lo developing an udditional ice
pad ia to udd a third indoor ice aurface lo the exisdng Don Bccr Arena facility.
57
, Report to Council OES 011-00 Date: 09/OS/00
5� Subject: Proposal to City of Pickering to Add a Third Ice SurCace to Don Beer Arena Paga 3
Needs Assessment
The PIRC Proposal includes significant statistical infortnation on current and projected Pickering
populetion rates based on the City of Pickering Planning Divi:ion und Stats Canada 1996 figures.
The ratio of rinks to population is u primary measure of thc servicc level being delivered to and
being experienced by the community. 1'hey compare the Pickering population (both current and
projected) with the number of ice pads nvailable to the public in Pickering. They come up with a
figure that indicates the number of ice pnds available per 100,000 population (Table 2.2
attached). The highe; the number - the better the scrvice delivery. The PIRC idcntifies lhat the
City of Pickering are at 4.7 in 1998 and makes the case that City of Pickcring should remain
above 4.5 to stay somewhat competitive. ICwe do not add an ice pad in the ycar 2001 we will
fnll to 4.4 and would continue to fall each ycaz ufter that.
The City of Pickering's highcst service Ievel of 8.1 was attained in 1974, which was just aRer lhc
second Don Bcer pad was opened. The City of Pickcring dropped to its lowest service level of
4.2 in 1992, just prior to the opening of the O'Brien Rink, and thc servicc Icvel increascd to 5.5
with the opening of that ice pad at the Pickcring Recreation Complex. Since that time, the
service level has decreased to a 4.5 Icvcl, und thc projcctions show that U�c lowest service level
of4.2 will be reached once again in 2 or 3 years without any further netion being taken.
City stafC have calculatcd Icc Facility nceds by curmnt and projectcd population as well.
Howevcr, City staff calculations arc based on how many community residcnts ure serviced by
one ice rink. Thc scrvicc Icvel thc City has calculatcd for indoar icc surface facility development
is 1:18,000. The City is currently at 1:22,200 (4 arenas serving 88,800 population) or PIRC's
calculation of 4.5 in 2000. Thc City's tcn ycar capital forecasls idenlifies several projects
including an indoor ice surface to mect current and fuwrc necds. The Ciry's current capital
for:cast includes an additional indoor icc surfacc to bc available in 2002. This would provide the
City of Pickcring with n scrvicc Icvcl of 1:18,700 (5 arcnas serving 93,762) or PIRC's
cAlculation ot 5.3 in 2002. If thc City wcrc lo procced with lhc construction of an additional
indoor icc surfacc in 2001 thc result would bc 1:18,100 (5 nrcnas scrving 90,800) or PIRC's
calculation of 5.5 in 2001.
Thc PIRC also uscs population figures to compare thc City of Pickering with other
municipalitics. Thcy compare thc population of ice uscrs (malcs and femalcs 5-19 yrs of age) to
thc number of rinks availablc to them (Table 2-3 attachcd). The City of Pickering ranks 16'" out
of 18 arca municipalities (18 bcing the poorest — largcst number of youth scrviced by one rink).
P[RC tgurcs indicatc that for 1 rink in the City oC Pickering there are 5,279 youth serviced by
that rink. The fewer number of youth scrviced by one rink the bettcr. The PIRC indicales that
thc City of Pickering accommodates morc potential icc uscrs (5-19 years) per rink than all other
18 municipalities except Brampton and Mazkham.
PIRC Proposal indicates this does nat bode particulazly well for Pickering's ability to remain
competitive in intcr-city sports programs. The PIRC commcnts that if not uddressed, thc poor
service levels and low rclative ranlcing will undoubtedly lead to issucs surtounding the
satisfaction of the existing Pickering community. PIRC indicatcs, this has bronder implications in
terms of the attractiveness of the Pickering community to potential new rcsidcnts and employcrs,
nnd Pickering's overall ability to compete for new growth opportunitics.
City staff calculations for the levels of provision in the planning of indoor ice surfnces in
Pickering azc comparable to other communities in the GTA, where nveragc levcls of provision
rangc Gom approximetcly 1:18,000 to 1:21,000.
The City of Pickering invcntory includcs four indoor ico surfnecs, two ut the Pickcring
Recreation Complcx, nnd two at Don Beer Arena. On nverage n Ciry icc surfuce will havc 78
hours of prime-timc icc usagc per wcek, Thc wintci sensons for pon Becr Puds 1 nnd 2 nrc
idcntical, consisting of a 34 weck operntion commencing at thc end of August and concluding at
lhe cnd of ApriL At the Pickering Rccrcution Complcx, icc at tho Delnncy Rink is put in
approximntcly Scptember 7 and removed on April 15, resulting in u 31 weck scason, while the
Report to Council OES Ot 1-00 Datc: 09/OS/00
Subject: Proposal to City of Pickering to Add u Third Ice Surfnce to Don Bcer Arena Page- 4 5�
O'Brien pad season is 7 weeks longer with a start date on or around August 15 and en end date
on or about May 15.
City staff confirtned that usage has remained identical for 1998, 1999, nnd is expected to remain
so for 2000 as well. This suggests that usage of the rinks haa reachcd saturation levei. Prime
time usage by user groups is very high at 87% utiliwtion and non-prime time usagc is at 27%.
Pickering ice time capacity has been saturated indicating that significunt unmet demanJ exists at
the present time. Ccrtain user groups have offset some of this unmet demand through thc
purchase of much more expensive ice at Art Thompson. Many Pickering groups or teams havc
sought and found additional ice in other communities as wcll, again, otlen at much higher rates.
A number of the user groups have done everything they can to accommodate additional users by
rationing ice time. Eventually, howevcr, organizations cxperiencing growth are simply forced to
limit the number ofusers, and manage largc wuiting lists. The cxtensiveness of thesc waiting lists
hsu caused many Pickering residcnts to join user groups in other communities that have lower
utilization rates and are bctter able to handle ndditional demand.
In 2000, Pickering Hockey Association (PHA) indicates that it could have used an additional 50
hours per week, and Durham West Girls Hockcy Association (DWGHA) un udditional 30 hours
per week. Othcr uscr groups rcquire an additional 6 hours per wcek.
In totnl, this amounts to npproximatcly 2,924 ndditional hours per annum (8G hours / week for 34
weeks), or 77% [2924/3774] of thc full (prime and non•prime) capacity of a new pad.
Facilitv Development
Facility space rcquircmcnts as wcll as sitc und oricntation niternativcs wcrc cxamined for the
additional indoor ice surfacc. Threc sitc options and two oricnlation altcmatives for the
devclopmcnt oCthc indoor icc surfacc wcrc cvnluatcd.
PIRC explored lhmc facility dcvclopmcnt options;
1. Dcvclopmcnt of vacant lands owncd by City of Pickcring
2. Expansion of existing Pickering Rccreation Complex site
3. Expansion of the existing Don Decr Arena
The option of constructing additional facilities on vacant lands owned by the City of Pickering
was impractical in the shoA tcrtn duc to thc absencc of services. It wus detertnined that the
Pickering Recreation Complex site does not have the capability of expansion to facilitnte any
additional ice Cacililies. Based on thc cvaluation of facility devclopment options it was
concluded that the prefcrted development concept is to add a third icc pad at the Don Bcer
Arena.
Two facility orientntion altematives at the Don Hcer Arcna werc identified as viuble.
1. Expansion to the south including renovation oC the existing non-ice components of the
Don Becr facility
2. Expansion to the wcst
PIRC retnined the firtn of Totten Sims Hubicki Associules, Enginecrs Architects nnd Planners, of
Whitby to assist with selcction of thesc altcrnatives. Totten Sims Hubicki wus rctnined by the
PIRC to furlher review and devclop thc sitc oricntution altcrnativcs as well as provide more
occurnte cost estimatcs. Thc firrn of Totten Sims Hubicki wns chosen bccausc of thcir recent
experience in arens expansion design and construction udministrntion with both the East
Gwillimbury nnd Ajax Facilities.
PIRC identified tho preferted oricntution altemntivc is to locntc thc indoor ice surfncc on the wcst
aide of Don Hccr Arenn. This concept involvcs the complete and isolated expnnsion of n lhitd
• Report to Council OES Ol 1-00 Date: 09/OS/00
sQ Subject: Proposal to City of Pickcring to Add a Third Ice Surfece to Don Beer Arena Paga 5
ice pad directly to lhe west of the cxisting arena building. This altcmative provides for a full
siud (85' x 190') ice surface with six full sized and fully equipped dressing rooms and all
applicable ancillary fecilities as well es an expanded entrance area.
This facility orientation will require swcturnl encroachment onto the cxisting Ontario Hydro
transmission line corridor. Swctural encroachment onto Onterio Hydro lands is not
unprecedented and a member of PIRC together with City stali met with Ontario Hydro to
ascertain their exact requirements and parameters for setbacks, cicarnnces, encroachments, etc. It
was concluded from this meeting and a follow up site meeting that this proposal is technically
feasible subject to a detailed application including final distance calculations and a rcvised
licensing arrangement with the City.
Capitat Costs
The PIRC cost estimate to design and construct this altemative concept is in the order of $3.0
million, comprised as follows:
Demolition $ 10,000
Third Icc Pad Construction $2,624,000
Allowance for Pazking cxpansion S 72,000
10°/a on Abovc (Profcssionul Fces, contingcncy, Nct GST) $ 271.000
Total PIRC Construct(on Cost 52,977,000
City stafPhavc iJentified thc following list of estimatcd projcct capitnl costs staff hnvc identificd.
This includes profcssionul fces (7%), contingency (10%), fumiture & cquipment (5%)
Constcuction $2,624,000
Allownncc for Parking Expansion $ 72,000
Demolition $ 10,000
Contingency(10%) $ 270,600
$2,976,G00
Professional Fees 5 208,632
Fumiture & Equipment $ 134.200
$3,319, I G2
GST (net 3%) $ 99.574
Total Project Cost 53,418,736
FundinR Model
PIRC proposed a Funding model based on the acceptance of the submitted recommendation for
the $3.0 million cxpansion project at Don Bcer Arena. The objcctive of the PIRC is to nccelerate
the develapment of facilities ahead of the schedule indicated in the cuRent long-tcrtn capital
plan. The PIRC Funding proposal is with the understanding thut this projcct will be completed
in a timely manner with a projected apening date of Fall, 2001. PIRC proposes thc following
split of accountubilities for funding this project. This assumes n maximum total investment of $3
million. My additionul funding required would be the rcsponsibility of thc City of Pickering.
• City of Pickering 50% or $1,500,000 ($1,919,000 slaff estimute)
• Participating User Group Conlribution; 50% up to u mnximum of $1,500,000
Uscr Group Fund Raising ¢ccountubilities are broken down furthcr end nllocutcd to uscr groups
that hstve indicated that thcy arc willing to tnke a lead rolc in this initiative,
• Pickcring Hockey Association; 80% or $1,200,000
• Durham West Girla Hockcy Associalion: 20°/a or 5300,000
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, Report to Council OES Ot 1-00 Date: 09/OS/00
si
Subjxl: Proposal to City of Pickering to Add a Third Ice Surface to Don Bar Arenu Paga 6
Whilo each of tha user groups will dcploy their own apxific fund raieing approach, cxamples of
rovenuo generuting concepis include:
• Membership Surcharges: the goverting body of ench user graup muy choosc to add a
aurcherge to lhe annual registrntion fee Cor each participnnt. This surchazge may be in
effect for any length of time judged to be appropriute.
• Corporate Sponsorship: numerous, long tertn cocporate sponsorship such ns naming rights
for the building and for each pnd if ice, selling rights in the building for food/mcrchandise
concessions, rink bonrd adveRising, on ice advertising etc. User groups would be
accountnble For selling and executing these programs.
• Fundraising: a vuriety of fund raising tactics would be camed oul to round out the
funding approach.
Conclusion
There is n current unmct demand for approximately 86 hours of prime ice timc. With the
existing arenns opcmting during prime time hours essentially ut cnpocity this unmet demand will
have to be accommodated by n ncw ice surface. This would result in utilization of 77°/a of a new
ice surface. A new ice pad should bc devcloped whcn it can be utilized 75°/a.
The Pickering Ice Rink Committee's necJs asscssmcnt idcntifies thc unmet demand for arena
activities are sufficient to justify devclopment of un udditionul ice pad in 2001.
In ordcr to fncilitate design implemcntntion and funding of thc icc pad the City of Pickcring
should proceed to design and construction drnwings. _
ATTACHMENTS:
1. Tabla 2-2 City of Pickcring — Arenas - Fiistoricul/ProjcctcJ Public Service Level
2. Table 2-3 City of Pickering — Survcy and Comparison with othcr Communities
Prepazed Hy: Approv orsc
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Stephen eynold •, verett Bu
Division He , ullure & Recreation Director, Operations �merge y Services
SR:kk
Attnchments �, �
Copy: Chief Administrativc O�cer Gillis A. Pnterson
Dimctor, Cocpornte Services & Treasurer
Recommended for the considerotion of Pickering
City Council
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mas J. ' m
ChiefAdminiatrntive OtTicer