HomeMy WebLinkAboutCR 01/00' OO2 G\�OFP�c�
�
F �
REPORT TO COUNCIL
FROM: Stephen Reynolds DATE: 02 I S 00
Division Hend, Culture & Recreation
REPORT NUME3ER: CR O1-00
SUBJECT: Ajux Multi-Use School Project
RECOMMENDATION:
Thnt Report CR 01-00 be received by Council nnd that
i. The Town of Ajax be thanked for their invitalion to pnrticipate in the upgrading of n new
Ajnx High School nuditorium into a Community Thcatrc.
2. The Town of Ajax bc aJviscd that thc City of Pickcring will not bc allocnting cnpital
funds for the proposcd Ajax Multi-Usc School Projcct.
ORIG(N:
The Town of Ajax initinted mcctings with thc Pickcring nnd Whitby staff to discuss thc
feasibility of n joint cooperativc vcnturc for upgrading a proposcd Fligh School uuditorium into a
community theatrc.
AUTHORITY:
The Municipal Act, R.S.O. 1990
FINANCIAL IMPLICATIONS:
Not Applicable
EXECUTIVE SUMMARY:
The Public und Separate School Doards have npproached the Town of Ajax secking thc To�m's
financinl involvement in upgruding n proposed 500 scat nuditorium into a community theatrc.
The Town of Ajax hnve nppronched Pickering. Whitby and Durhwn Rcgion to explom u joint
coopemtive venture for shured municipnlity usc of u proposed community theutre with thc Town
of Ajex and the Public and Sepnrnte School Boards.
BACKGROUND:
The Durhnm District School Board und the Durhnm Catholic District School Bourd nro
cansWcting n ncw joint high school facility in north Ajax, Thc projcct will combinc t�vo high
schools with thc capacity 1'or more lhan 2800 students in a 360,000 squnrc foot fncility on u 42
acre site neur the intersection of Rosslund Rond and Snlcm Road, Public and Separnte Board
' Report to Council CR 01-00
oa►�: oz �8 00 ons
Subject: Ajax Multi-Use School Project Pagc 2
students nt the two schools will shnrc n number of fncilities including an auditorium, a fooJ
court, sports fields and parking.
The Public and Sepurate Boards huve nppronched the Town of Ajnx seeking the Town's financial
involvement in upgmding u proposed 500 sent auditorium into n community theatrc. Thc Ronrds
identified that in order to upgrade the nuditorium the cost would be $I.5 million to 52.2 million.
The Town of Ajax is considering contributing to the construction of a community theatre with
minimum upgrudes that would lower the cslimntcd project cost to $820,000 to $1.5 million.
The Town of Ajnx decided to approach Pickering, Whitby and Durhum Rcgion to cxplorc u joint
cooperntive venture for shared municipaliry use if the proposed communiry theutre wilh the
Town of Ajax and the Public and Separate School Boards.
The Town of Ajax identified the following:
1. the IocAtion is central to nll municipalities;
2, uccess to the sitc will be nlong RosslanJ Road nnd cventually Taunton RoaJ;
3. the 51.5 million to upgmdc is only a third of what it ���ould cost any one municipnliry to
construct a stand-alonc community thcatrc (500 scating);
4. the minimum upgrades, will cost approximately 5820,000 to $ I.S million;
5. thc School E3oard has indicateJ lhat thcy ��nulJ upfront thc capital costs, with cnch
municipality paying a portion of thc Jebcnturc over 20•25 ycnrs. Thc commencemcnt of
the Jcbenturc would not commcncc until thc end of 2001.
Thc Town of Ajax hnvc advised thcy nrc willing to mntch dollar for dollar up to u maximum of
5750,000 with participating municipalitics to upgradc thc proposcd 500 scat auditorium into a
community thentre.
Ajax is secking a dccision as to whethcr or not Pickering is willing to commit to financintly
contributing to thc canstruction of n community thcntrc in north Ajax
Becuuse of the 5chool Doards timelines an the construction of this newjoint high school facility,
the Bonrds have indicuted in their tender process the upgrades for n community theatre will be
shown as n cnsh allownnce. This allows the municipalilies to continue dialoguc. All potential
user groups have not been contactcd to determine spccific architectural considerAtions.
The issue of pariicipating partners obligutions and privileges hus not bcen clearly identificd. It is
unclenr how much time the Community or the City of Pickering can access thc faciliry nnd how
this nccess will be determined nnd schedulcd. [t is also uncicar who will be responsible for thc
facility annunl opemting costs and what the user group fecs and churges will be. The Town of
Ajax hnve idcntified there will be a need to have nn operation/mnnugemcnt ugrccmcnt �vith all
stekeholders nnd the School Boards.
Pickering's Officinl Plun identifies that City Council should encourage the locntion of major
cultum! fucilities in or close to thc Downtown Corc. (Policy 7.8(u)).
ln December 1996, Pickering Town Cauncil decided not to cxplorc a joint coopcmtivc venturc
with the Town oF Ajnx for the communities usc of a new church (locnted in Ajnx) as o
performing arts facility (Resolution #415/96).
`' �� 4 Report to Council CR O1-00
Subject: Ajox Multi-Use School Project
Dnte: 02 18 00
Page 3
Council pussed Resolution M OS/00 nt the Council Meeting of January 17, 2000 directing swff to
build upon pubiic consultation with community user groups through the Recrcution, Pnrks and
Cultural Services Master Plan Process. As purt of this process we arc curtently revicwing thc
present und future progrnm und fncility needs and rcquiremcnts of community use groups
including the Arts and Culture Groups within the City. This process will allow us to incorporate
the results of our public consultation process with our stakeholders into next year's capiwl
forecnst.
Becuuse of the School Boazds timelines on the construction of the newjoint high school thcre is
not the apportunity for full municipal nnd community user group input into all stages of the
plunning and design for the proposed community theatre portion.
Stuff recommend that the City of Pickering not provide cnpital funding assistancc for thc
proposed Ajnx Multi-Use School Project.
ATTACHMENTS:
l. Map
2. Letter from Tom Flood, Director, Recrention Services Town of Ajax dntcd November 22,
1999
Prepured By:.
� '/-�
�`�--`�>
Stephen yn s
Division Hend,
Culture & Recrcation
SR:kk:
Attachments
Copy: Chief Administmtive Officer
Director of Finanee and Treasurer
Recommcnded for the considemtion of Pickering
City Council
.
v . / �� dr �1 ��(l
omas J, Qi nn
Chief Administmtive Officcr
Gvcrett l3untsma� �/ `—
Dircctor,
Operntions & Cmergency Scrvices
• •'7'�• ; � �• ' . � � �
' . �, / JI� , i .
'► '_ •. � �'
�" � � � .
_ I �
, ( �
,. �, ,.
� �i R�` ,
— � �—
+�[�►_l`� I
...._ . : � '. .
' :J � ?
, '___ 1 . ...
�
� . ...... 7� . .
%: � ' • �. ' , .
�—��:.•. n - �_"� I�il
(_�� .� � ,� � :=I�� � [�,I��c� ,r :
ti � � A
II ��. .��.�; � ! ,�: ;; �j'. . , �: .�_
• ��-:. �., �. , �`, r��:�� .
., ; �!'' ,. �.� !L c
, �� �,�� ,.r i�, ... �, �.
, � , � ►� : � i, ; a�? � >>�- � :�
-� . �,.
. , � , ' ^,� �� r� { � ... � �,,- ,►
I� � � r: �t �-
i!Lir , �� '��
G!� �'. - — - t,r�,� �� - � � � . �
� � � .,� i�i�.' �'� �� �`�1�� 1r� i
:S �.1� � j :�; � ;,i�i � �iii?�'1:
. � .. �. : � �� r. � r �C;.�,,;,
. .
,� _ ,) :1� �/.,r�l�� � _ �,,��. � �
��,�'i :�..:,.� �1-�.:����
�c�r :, ��
:': `'�i � i � - � �� "��• .
,� '��� ���.
'/■ : : . ; � ■ ►.�'J : . .� .�
� c�,. .. � . ��---
;�,��f li'�' ,� � - � ' � r ��:
��I"1 1L�' ' F -- e �� -- `
: '
f���
. ►,�1=��� ►�i;� - �'; � ���i�'.,,� � ��=" .
..� ��
r, •.:T'� �_ rI7.
i� t• 'j� � �' � 1� �r _' ' �'-�
�. 1 � \���t 11l� . ��r �'� �
�� [�1��' ;1..:i..
� ��� �`;. �.,� .
. ,,��;�� ,��,.,. ��V��t��'>> ,i:-:�
.. . �� �1�
�.
,
. . . : .: : .. .: .
. : : ���
� j
' O(�$ ` ATTACHMENT#�TOREPORT#S�o I ;�
.,.
Novembcr 22,
Mr. Steve Reynolds
Dircctor, Culture and Recreution
1bW� Of A,j83 Town of Pickering
Ontarto^� Fint ISO 9001 One The Esplanade
Qaality Community Pickcring, Onlnrio
LiV GK7
65 Narwoal Avonue S.
Ajax, Ontario Dcar Stcve:
LIS 2H9
(905) 683-0550 �ank you Cor responding to my rcqucsl by nttcnding thc Novcmbcr 12th mccting
www.townotojaz.com
with thc two Regional School Doanls. As I mcntioncd in our mecting, the project
bcing proposed by the Doards in Ajax might bc a very worthwhile onc for Ajax,
Pickering, Whitby nnd the Regian to be involvcd in togclhca To my ImowleJgc,
none af ihe nforcmcntioncd have nny major fucilitics to accommodnte community
Iheutrc und if wc can dcvclop u pnrtncrship, thc financial burdcn on any onc
. municipalily would bc palatnblc.
'I'hc 13oards will bc going to icnder in Dcccmbcr 1999 for thc wholc projcct. You cnn
opprccialc the nccJ to huvc a quick tum-nrounJ on n dccision us to whcthcr or not nny
onc af us ure committcd.
ror yuur infortnation, I intcnJ to draQ u rcport to Ajax Council for our Novcmber
25199 Capiwl Furccnsl mccting. This rcport will providc thc tollowing:
I) That we havc tnikcd to nll partics as to their polcnliul involvemcnl.
2) Thc nccJ lo havc an operationaVmanagcmcnt ugrccmcnt with all stakcholders
nnJ thc UoarJs.
]) In rcvicwing thc upgradcs, llierc ure somc nbsolutc "must du's" as to lhe
struclurc of thc building, lcaving thc opportunity to do olhcr upgrndcs in thc
Nture.
Thc DoarJs have indicatcd lhat in lhcir tcndcr proccss thc upgradcs will bc
shown ns n cush allownnce, '1'hc nbove nclions will allow lhc municipalitics
lo continuc diuloguc in U�c mcnntimc.
Thc cosl of thc Uoazd's proposal to upgrudc thc 500 seat auJitorium in the ncw high
school campus in north-cast Ajnx rangcs Gom S 1.5m to S2.2m.
,..y
,. ._ , 0�7
-z-
Thc advantege of ull of us betng involveJ, in my opinion, ia ltatcd bclow;
i) Location: the icention is central for ull municipalilies
2) Acccss: access lo the sitc wilt bc nlong Rosslnnd Roud and evenlually
Taunton Roud
3) The SI.Sm to i2.2m lo upgradc is only n third of whnt it would wst nny onc
of us to conswct a stnnd-alonc thentrc.
4) Thc IIonrds huvc indicated thnt thcy would upfront thc capital cosis, with
euch municipality puying a{wAion of the debcnlurc aver 20•25 ycars. The
magnitude of thc doards' capital funding needs I bclicve will provide u very
low intcrest rnte.
I huve asked our Cinnnce Dcpartment to provide mc wilh n varicty uf
patcnlial sccnurios (atWChcd). This will ollow you tu dcciphcr thc worst to
bcsl casc sccnario depending on thc num6er of municipalities involvcd.
1'Icnsc notc thc conunenccmcnl of thc dcbcnturc would not commcncc until
thc end of 2001.
5) Thc minimum upgrades I will bc proposing in my rcport to Ajux Council -
cost opproximalcly 5820,000 lo SI.Sm.
I would ccrtninly like thc opporlunity to discuss this projcct furthcr wilh Whilby,
Pickcring and thc Regian as lo ils' fcasibility.
xcgnrds,
i
Thomas W. Flood
Dircclor, Rccrcation Scrvices
TWfllk
cc: McmbersofCouncil
R. Parisolto, Chief Adminislralivc Officcr
R. MJcrson, Rcgional Chair
L. DeLoyde, Director of Planning nnd Dcvclopment Services
T. Quinn, ChicCAdministralivc Ofliccr (Pickcring)
W. Yewchyn, Durham Separntc School IIoarJ
L. Morgulis, Durham DisUict Public School Doard