HomeMy WebLinkAboutOES 07-00. . . . .. ,�OFP/C
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REPORT TO COUNCIL
FROM: Everett Bwtsma DATE: Iune 5, 2000
Director, Operations & Emergency Services
REPORT NLJMBER: OES-07-00
SUBJECT: Tender for Pickering's Waterfront
Millennium Squurc, Boardwnik and
Frcnchman's Bay West Pazk
Tender No. T-9/2000
RECOMMENDATION: That Council
1. Approve the award of Tcndcr T-9/2000 (reviseJ) to the low biddcr Miwel Construction
Limited in the nmount of 52,258,532.00.
2, Approvc thc ovcmll projcct cost of S2,G7G,487.9G.
3. Approvc thc ovcr expcnditurc of 576,487.96.
4. That rcviscd funding as indicated bclow bc npprovcd.
Fcdcral Govcmmcnt $340,000
Provincial Govemment 38,000
TRCA 200,000
Ontnrio Powcr Gcncration 200,000
Optimists 100,000
Rotary t 00,000
Ciry — Development Charges 800,000
City — Parkland Rcserve 898.488
$2,676,488
5. The appropriata officials of the City of Pickcring be givcn authority to give effect thereto.
ORIGIN: Council Resolution k96/99
AiTTHORITY: Tha Municipal Act
FINANCIAL IMPLICATIONS:
L
Tendered Amount:
Constructiony.� ���M�����F.������ 52,258,532.00
G.S.T, (7%) �R������R� �,a' �a 158,097.24
a.S.T. rebote (4%) �?g����'��"� . (9p,341,28) ~
��..�.�«4 -,.. w,,� ,.,�.,.�...n,� a
Totnl�� � 52,326,287,96
45
4 6 Report to Cmmcil OES•07-00 Date: May 29, 2000
Subject: Millennlum Project T-9-00 Page: 2
FINANCIAL IMPUCATIONS:
(continued)
2.
Approved Source of Funds: „M���,.�}�.�`� .
Current Year: Budget �carried over from 1999N*
PriorYaar. �Budget 1999 K��wy4jye„�Y��.�.�•52,600,000.00 �
Future Years: Budget unlmown .N.��>. ., ., .._.,. _s.»,.. .,.,..,... �
�.^W..~.Y��.�� TotalApproved� -.�,��52�,600,000.00.�
RA
..a.-.- �.�z.,.. .:_ «-,,. ...:..,> ..... .. . . . .. .. .: _ ., : ,: „
Conswction 52,258 532.00
Professional Fees � Ivedousl �� � � � 170000.00
Contingency ,.. c�. f. 100 000 00 ��
.. ....:.. . .. ..:. . . . ... . ,.,...,.,� .,
Art Component 70 000.00
. Sub Totnl $2,598,532.00
, _, ...._ �..�, : . ,,,.,,,. ....:....... :
G.S.T. . I81 897.24
...,.....�...__ . ,,. .. . -. . ,.
G.S.T. rcbnte • 103, 941.28
, .. , . ...-,,:_, . _
Total Projcct Cost S2 67G 487.96
4. ProJat Cosu (over) urvJer ApproveJ FunJs (�76,487.96)
EXECUTIVE SUMMARY:
Not applicablc
BACKGROUND:
The Millennium Trail & Square Project has been ongoing since 1998. A concept plan was
developed through the work of Victor Ford & Associatcs in consultation with the Waterfront
Ad-hoc Committce.
Cauncil npproved the concept in May of 1999. In November of ]999, Council npproved the
preparation of design drawings and tendering of the project.
Tendcrs were released on April 14, 2000 with a closing date of May 5, 2000. Due to thc
numerous projects that were being tendered at that time and as a result of the complexity of
this tender, the closing was extended to May 8, 2000. Subsequent to this, an addendum was
issued and lhe closing was agnin extended to May 12. 2000 to ensure bidders were providcd
sufficient time to submit bids.
It should be noted thut only three (3) bids were received. This is due to thc many projccts,
which nre in the merketplace today.
This hns also resulted in thc bids received being substanlialiy ovcr budget for thc scopc of
work in tha tender. The very strong economy has resulted in the substantial incrcase in cost
for this project.
The lender documenls huve been reviewed by Victar Ford & Associates. They recommend
eward of the tender to Miwel Conswclion Ltd. wilh the delelion of vadous projcct
componenta. The deleted iteme ara:
.,.:< ,
._:�: . .r v.' <,;. , .! .. , ., ;_ _
� Report to Council OES-07-00 Date; May 29, 2000 4 7
Subject: Millannium Project T-9-00 pnge; g
BACKGROUND:
(continued)
o The Wnterfront Trnil Asphnit Pathwuy through Alex Robertson Park.
• The Viewing Nodc at Krosno Creek.
• The Umbrella Shelters, Picnic Shelters and Pluy Equipment for the Millennium Square
und adjacent urea.
• The Boazdwulk link across the Liverpool Road Bridge and adjacent to Liverpool Road.
• Planting around the Live�pool Road parking lot area.
• The washroom building at Frenchman's Bay West Pnrk.
• Paving of the roldway at Frenchman's Bay West Purk.
Further, I am recommending the deletion of Item 13 in the Tender — Livecpool Road Cui-de-
Sac and Psvking Lol.
The totnl cost inciuding net G.S.T, is calculated to $2,676,487.9G. This rcpresents an over
expenditure of $76,487.9G.
It should bc notcd that thcrc is a contingcncy of 5100,000 included as wcll as $70,000 for a
commitment to thc nrt componcnl (550,000 Trillium Fund Projcct, $20,000 Millcnnium
Trce).
The Henith & Safery Policy and Cud 7 Report havc bccn reccived by the City's Safety &
Training Coordinator and is acceptablc.
Rcfercnccs have bccn chcckcd by Victor Ford & Associatcs and nrc deemed ucceplable.
The Dircctor of Corporatc Scrvices & Treasurcr udviscs that Finnncing will be ns per the
outlinc below.
Fccleral Govemment 5340,000
Provincial Govemment 38,000
TRCA 200,000
Ontnrio Powcr Gencration 200,000
Optimists 100,000
Rotary 100,000
City — Development Charges 800,000
City—ParklandRescrvc 898.488
$2,676,488
It should be noted, that the contribution from the Parkland Reserve has bcen incrcased by
$498,000 ns n result of the increazed cost projections of approximatcly $320,000. Also
approximately $178,000 in rcduced external funding has occurrcd, $100,000 of which was in
kind labour for the construction of the lighthouse, which has now been deleted.
It should be noted thnt fundraising efCorts continuc, e.g. the Lions Club.
ATTACHMENTS:
l. Record of tcnders opcned and checked
2. Supply & Services Memorendum
3. Location Map
�$ Report to Council OES•07•00 Date: May 29, 2000
Subject: Millennium Project T-9-00 Page: 4
Prepnred & prove y; Reviewed by:
Everett Bunts Gillis Puterson
Director, Operations & Emergency Services Director, Corporate Scrvices & Treasurer
EB:mld
Copy: ChiefAdministrativeOfficer
Dircctor, Corporate Services & Treasurer
Managcr, Supply & Services
Recommended for lhe cansiderution of
Pickcring Ciry Council
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omos J. i, Chic dministmt' c O�ccr
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50 '
ATTACHMENTM a TOItBOIITN ��S 07-pp
' Inter Departmcntat Memorandum �
bepartment of Corporate Servicee ,
� ,
' Supply & Services
� •. . '
To: . Bvvett Buntsma • •
D'uector of OperaRions and Emergency Services '
Date: 12 May 2000 • .
Subject: Tender for Pickertng'a Mi1lenlum Waterfrout Trail
Tender No. T— 9/�Q00 •
Tenders hava been received for the above project M advertisement wes placed in the Daily Commercial
Newa, News Advertiser Community Page as well as the Ciry's website. Thirty-four (34) companies were
invited to participate of which ninetxn (19) and picked up tendering documents for a non-refundable fee
of $100.00 per set. Thrce (3) companies have bid on the project. Five (5) addendums were issued prior
to the closing date. A copy of the Record of Tendvs Opened end Checked used at the tender opening is
attached.
Purchesing Policies and Procedures Item 9.22(h) provides that where there are incorrect exteasions or
misplaced decimals, the bid'may be cortected. Unit prices s6all.be used to waect exteasions.
Purchesing Policies and Procedures Item 9.27.(a) permits that all deposits other than tlie low three
biddera shall be returned. �actilations have not been checked at G►±�s point in order to comply with a
request to provida the submissions to you right away this afternoon for the Consultant to review in order
to prepara s, repart to you for Mondey IS May 2000. The Consultant is to check and confum
calculations and their forthcoming report to you.
Summtry
(PST included, GST inciuded)
- � r- y.
' n
Ivfiwel ConsWcdon $3,97b,285.80 To be checked by
. ' Consulteat
Grascan Construction 54,066,000.00 To be checked by .
Consultant
FerdomConstmccion 54,137.614.03 To be checked by
Consultant
ATTACHMENTII a TOREPORTM�-S6i•oo � �
• � � • � . 51
Page 2 .
, • • Tender No. T•9/2000
Pursuant to Infomiation to Bidders Item 21 � •
ia) s oopy of the Confined Space Entry pcocedure documeqt to be used on this project �
ib) a�py of the Health and Safety poGcy to be uaed on tiva proJect;
. %) a copy of Wa current CAD 7 fortn or Cost 8c Frequency Report issued by Workplace Saf'ery &
Insurance Board,
is to be requested of the low bidder bv the con�,1 A++r �ctor Ford & Asaociates., fot review during tf�e
evalueBoa stage of this tender call, A copy of the List of Employecs Treined in Con&ried gpac� Entry
Procedure who will bo working on this project is also to be requested and reviewed by tho con�ul�t
during tha evaluation atage. The consultant is to advise if acceptab►e �n �ritin¢ to you eiong with other
related comments and a recommendetion on this project. Tha gealth & Sefety Policy and ConSned Space
Procedure should be revicwed and approved by the City's Safery & Training Co-ordinator also.
• T6e coasultant should also review carefully aU submittal information based on tendering
fnstructions. If t6e conaultant notices any infractions or information missing during the evaluatlon,
please contact me as soon aa possibla •
Pleasa review origina( tenders and retum. Include responses to the following items in your Report to
Council: •
(a)
ro�
(c)
(d)
�B)
(h)
c)
G)
if items (a) through (d) noted above, are acceptable;
�Y p� work acperience with M'iwel Construction Limited including work location;
without past work experience, if reference information is acceptable;
a work location map;
the appropriate account number(s) to which this work is to be chazged;
tha budttet amountla) aei¢ned therctn• '
Treasurer's confirmation of funding;
releted departmental approvals;
any reason(s) why the low bid of M'iwel Construction Limited is not acceptable; and
related comments speciSc to the project. •
If you equire further information, please fea� free to contacc ma.
VeraA Fel emacherJeffrey
Managec of Supply & Services
Copy for:. Gil Paterson, Director of Corporate Services, Treasurer
Jn4a�✓rsa000
5� AT7ACHMENT# 3 TO REPORT# �� �l �00
:� orr� :
� � Atta�chment For Tender: T-9-2000
MUNICIPAL PROPERTY AND ENGINEERING
MILLENNIUM WATERFRONT
LOCA7'[ON MAP
PROPOSED CONSTRUCTION lNCLUDGS:
- Doardwulk (granular basc, wood and 9'R�X Decking)
- Asphalt PnthwaY (Bronular basc)
- Millenium Squnrc
- Wutcr Play Arcn
- Woshroom Fncililics
- Parking Lots
Complete Landscape Restomtion (grnding where rcquircd)
• to all nrens affececd.
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