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REPORT TO COUNCIL
FROM: Stephen Reynolds DATE: June 7, 2000
Division Heud, Culture & Recreation
REPORT NUI�IBER: CR 06-00
SUBJEC'f: Tender for Roof Replacement — Pickering Recreation Complex
Tender No. T-]0/2000.
RECOMMENDATION:
That Report to Council:
CR 06-00 regazding Roof Replacement at the Pickering Rccreation Complex be
received and that:
1. Tender No, T-10/20U0 submitted by Nortex Roofing Ltd. for Roof Replacement ut
the Pickering Rccrcation Complcx in the amount of $232,883, including net
G.S.T., bc approvcd
2. Thc toml project cost of 5267,491 including thc tcndcr umount nnd other
associated costs be approvcd
3. Thc uppropriate officials at thc City of Pickcring bc given uuthority to give eCfect
thereto.
ORIGIN:
Requested by Culture und Recrcation Division
AUTHORITY:
2000 Cupital Budget — Account Number 2731-6181
FINANCIAL IMPLICATIONS:
1.
Tendered Amount:
Construction (Altemate Price) � 5226,100
G.S.T.(7%) � f 15.827 ��
G.S.T. rebate (4%) (S 9,0� ) �
Total Amount f232,883
2.
Approved Sotuoe of Funds: Capital Budget - Recreation
Complex
CurnntYear. Budget2731-6I81 - 5200,000��
Prior Year; Budget (carryover) f 75,800
Future Yeare: Budget .
_ .�....e.4...,
Total Approved f275,800 '
f
{ Report to'Council CR 06-00 Date: Junc 7, 2000 3,�
Subjech Tendcr for Roof Replacement— Pickering Recreation Compicx Page: 2
FINANCIAL IMPLICATIONS:
(contiaued)
3.
Professional Fees
!
a,.�.....a..�.�..w�Q..�.
Cantingrncy Q 10% �
Sub Totnl �•��b �
G.S.T. .....,..��m».,,,w.,..�u..Y.�..�'
G.S.T. rcbatc , �'���n�Y (
Total Project Cost ��f
4. ProJect Cosu (wder) App�oved Funls ( S 8.309 )
The Director of Corpornte Services and Treasurer confirms thut the expenditures
contained in the r_commended approvals cun be financed from the Community
Fecilities Reserve Fund as per the approvcd 2000 Capitnl Budget.
EXECUTIVE SUMMARY:
The Roof Repincement for Pickering Recrcation Complcx (Ccntrul Core) was approvcd
by Council in the 2000 Capitnl Budgct. Tcnders huvc been reccived and thc total project
cost for Rouf Itepincement (Phase I) is estimated to bc $267,491.
The Division Head, Culture and Recrcation und the Dircctor of Operations and
Emergcncy Services rccommend procccding with thc low bid submitted by Nortex
Roofing Ltd.
BACKGROUND:
Supply & Scrviccs undcrlook the tender process for thc Roof Replacemcnt — Pickering
Recreation Complex. M advertisement was placed in the Duily Commercinl News,
News AdveAiser Community Page as well as thc Ciry's Website. Seventeen (17)
companies were invited to participaie of which fifleen picked up tendering documents for
a non•refundnblc fee of $35.00 per set. A summary of the bids received is included in the
attached memornndum from Supply nnd Services, Tcnders were opened on Wednesduy,
May 31, 2000
The total tender amount of bids received is greater than the available budget. IRC Group,
Building & Roofing Engineers & Consultants, recommends deleting Roof Area from this
yenrs roofing work. Area 1.IB, which encompasses lhc south po�tion of the lobby and
meeting rooms, is not included in this phase of the roof repairs as costs prohibit it at this
time. This part of the central core of the Recreation Complox haz not shown nny signs of
maior leakage. This area is terminated from the olher areas that are going to be repaircd
by raised ductwork that mns across the various areas of the roof. This nreu will require
attention in ihe yenr 2001. This ducnvork (Area 1.1C) will be re-covercd with the stune
roofing materials as the other areas of the roof designnted for repincement. This will uct
es an excellent barrier with the use of tcrmination bar fasteners.
The tender was oaginally designed by Supply & Services so lhat it could logically be
split into several components should tha need arisc, i.c, tende�ed prices highcr than the
approved budgeL
It ia recommcnded thet tha altemata bid eubmitted by Nortex Roofing Ltd, be considemd
and approved for this projecL
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z �38 ' Report to Council ' CR 06•00 . Date: June 7, 2000
Subject: TcnderforRoofRcpiacement—PickeringRecreationCompicx Page:3
ALTERNATE PRICE SUMMARY — FROM THE LOW THREE BIDS
(P.S.T.included, G.S.T.included)
COMPANY TOTAL TOTAL ALTERNATE
TENDERED TENDERED AMOUNT
AMOUNT
No►tex Roofing Ltd. $352,351.00 $241,927.00
Dufferin Roofing Ltd. 5437,416.00 $298,851.00
Consolidated Group Inc. $443,834.93 $309,415.11
IRC Group have confirtned Norlex Roofing Ltd„ the low bidder have satisfied the tender
requirements end is qualified to undertake this project.
Nortex Roofing Ltd. have not performed nny previous work for the City of Pickering.
References have been checked and are determined to be sntisfactory.
The Health and Safety Policy, to be used by this company and the CAD 7 fortn, issued by
Workplaca Safety and Insurance Board, have all been revicwed by the Safety and
Trnining Coordinator and are decmed acceptable.
Upon careful examination of all tcnders rcceived nnd rclevant documentntion, we
recommend the low bid submitted by Nortex Roofing Ltd. in the amount of $232,883
inciuding nct G.S.T. be npproved in ocder to mect the spccified completion date of
July 31, 2000.
ATTACHMENTS:
1. Supply & Scrvices memorandum Datcd June 2, 2000
2. Record of Tcnders opened and check
3. Recommendation from IRC Group datcd Junc 6, 2000
Preparcd & Rcviewed by: Approved/ Endorse
G
Stephe� Reyno s rett Bun ma
Division Culturc & Recreation Director of Operations & Emcrgency
Services
SR:kk
Attach.
COPY: Chief Administrative Officer
Director of Cocporate Services and Treasurer
Manager of Supply & Services
Recommended for the consideration of
Pickering Ciry Council
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o� as J. Q i , Ch of Adm� ' rative OfTicer
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To:
ATTA�fTr,�(�1�9A�� nb - o0
Inter-D�spartmontnl Meniorundum
Dopartment of Corporuto Servlcae
$upply & Sorvlces
Stoven Reynolds
Divieion Haad, G�lturo & Recreation
Dnte: 02 Juno 2000
Subjoct: Tonder for Roof Itoplecomont — Pickoring Rocrent[on Complox
Tondor No. T-1N2000
Tendere have beon received for tho nbovo project Saventeen (1'n compunies wero invited to purticipaW of
which fifteen (16) picked up tendering documente for n non•refundnble fee of $35.00 per seG Suteen (16)
rnmpanies attended the mnndatory eite visiG
An advertlsement wae placed in the Daily Coiwnercinl Newe, Nows Advertiser Community Pnge nnd tho
City's Website. A copy of tUe Record o[ Tenders Opened and Checkecl used nt the public tender opening is
attuched.
Purcl�asiug Pollctea and Procedurea Item 9.22(1�) provides tLnt wLere tLere are incorrect extensious or
miaplaced dceimnls, fLe bid uwy be corrected. Unit prices eluill be usecl W crorrect extenaions. Pucchasing
Policies nnd Proceduree Item 0.27.(p) permits that nll deposita other t6nn f.ho low ttueo bidders ahnll be
returued. Plensa retum originul tendering docwneute lo Supply & Scrvicea.
Summnry
(PS7' included, OST included)
Norte: RooGng Ltd.
Duf[erin Raafing Ltd.
Coneolidntod aroup L�c
71io RooCmg Sqstems
Inc.
French Drotlwre Roofmg
T. Fiamilwn & Son
Roofing inc.
Keller Roofing & Shect
Metal
Pmvinciul RooGng &
6heat Metal
Viunn Raofing & 6hoat
Metal Ltd.
Top Lins Roofmg &
6hoat Me'al
jJb2,�61.00 :�b4,�61.00 i30.00
i49T,416.00 =J�7,416.00 $8.60
=44�,890.fl7 i44�,8J4.0� ;0.06
Deemal improper w�d rejated: Quelifi«1 bid� N�RLLIIC)' information not
ptorided with tender eubmiesion. ReCerenoa: III b, 16, 17, 18, 10; Addendum
#J; PP&P 9.1J. 0.10(h). 032(d)
Deamed imprvper m�d nj«ted: Qudifiod bid; wurrmdy informetion nat
plovided with tender sa6miaeion. Heferenoe: IB 6, 16, 17, 18, 10; Addondum
qJ, PP&P 8.1�. D.19(h), D.22(d)
Deemed imptoper and rcjxted: Deduetion amaunt mie�inq from tonder form;
wammty informntion noC providod with tunder eubmieaion. IteCoronoe: ID 6,
17, 18, 10, Addendum q�, PP&P 0.1�, 0.30(h)
Deemedimp�vparmdrejected: Werrantyinfortnatiannotpmvidedwitlilendar
eubmiaeion. Raferenoet III 6,17, 18, 10, Addondum q�, PP&P 0.13, D.10(h)
Deemediroproperendmjceted: Wnrmntyinlormntionnotprovidedeitl�tender
eubmieeion. Roforanoe: ID 6, 17,18,19, Addendum RJ; PP&P fi.13, O.lU(h)
Deomed improper end mjocted: Warranty infarmntion not pmvided with tender
■ubmieeion. Re[erenae� ID 6, 17, 18, 1D, Addandum #3� PP&P 0.18, O.1D(h)
UnnUle to Oid
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Tendar (ar lioo! Raplaeemmt
Ptekarins Reersat{on Compl�
. Tmd�rNo. TdW2000,
piueuaut to Information to Biddere Item 21 the following documante are to be requested of the low bidder by
the Consultant, IRC BuUdinB Servicee Graup Inc., [or revlew duriug ttie eveluation stage of Wie tender
ca1L The Consultant ie to advise if ecceptable in wricing ta you and forwerd documenta W you in order for the
Cit�+s Snfety & TraiuinB Co•ordinator W rnnfirm acceptability also.
(a) s copy of the Heelth end Satety policy W be uaed oa tliis project; end
' (b) a copy of the current CAD 7 fnrm or Cast end FrequencY RePort ieaued
by Workplace Safety & Insurence Board
Tho Coneultant ie required also to:
(a) review cerefully all eubmittal iuformation based on cenderin6 instructione. If the Coneultant noticee
eny infractions or intormation missinB during the evaluation, please contnct me ae soon ae pos�ble.
(b) raview end conGrm acceptence af warranty informatioa
(c) check referencea pmvided end confirm acceptanca
(d) adviee you of other related rnmments ePceific �o tL1e Pmject, nnd a recomniendafaon•
Informatioa to Biddere Item 21, subseckion (d) — permite tl�et the bidder ehall provide to the CitY [or
avaluaUon, euch furthor iuforn�ation, ae We Cily may request in writing. Tho Caneultant mnY requost further
information In writing W revimv during thie evaluntion etngo on tlio City'e bc1�nlE
Pleane revIew the origiml tender and returu fo Supply & Servicea. Includo tLe following iteme in your Report
to Council:
(e) if itsme (a) anJ (b) noted above, are acceptable;
(b) any past work experienco with Norte: ItooGng inclu�ing work location;
(c) without past work enperience, if reference informetioa is ncceptable;
(d) the appropriate accouut nwnbcr(s) W whicL thls work ie to bc chargcKl;
(� tLo bu�get amount(s) aseigned tLcreto;
(g) Treaeurea'e rnnlirmatlon o[ tunding;
(h) related depnrtmentel evpmvals;
(i) any reason(e) why the law bid ot Norten RoofinB Se not ecceptable; und
G) related commente epeci6c to lhe projecl.
If you uire furWer infocmation, pleas�+ [eel tree to conlact me.
� . ., � .
�era A Fel emacher Je[frey �
]�Ianager of Supp�y & Servicee
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� � ATTACHMENT#�TOREPORTIIS�Ob—DO
� clry ot Plckedng
June 8. 2000
One the Eaplenede . .
iwonc. Pbkering�Ofltetb
1NSe1sy►uoA L1V 8K7 Fx: t•80Cr883-8682
���� EmaII lhunter�clry,pidcerina.on,ca
Attention: Le� Hunter, Supervisor, Fncllitiea Operetlon
�'' R°°' SubJeo� Roofing Work Tender Blda Evaluatlon � Recommendatbn
�`�""6nbcr�ow� M Sfto: Pk:kerkp Recreetlon Centre
au+o� oT» 1887 Vatley Fartn poad
�,�„q; Tender No; T•10/2000
or.n .
�Lib Dear Mr. NuMer.
nceaaao�au�
rrc uosam•ixe
��„�, Aa per your instnktiats, we heve revlewed lhe tender bide and aubmissiona end
meke the lotlowing oommente:
oTTAw� i. Ad of tlie bida'provided ali the requlred documentetbn as set out In Tendering
� � � 3pedl�atbna T8-1, Bondnp Requlrements (8.)
• Tha loweat rooflng bid pricea were aubmilted by Nortex �oo8ng.
'°°'*'"' �° � • Aa the total amount Is greater than the available budpet we
� recommend thet tlie area noted ea Rool Area 1.1 B be detetad from
K,v,c� �8 Y�� ��B � end be awardod to the lowest qualltied bid,
�a��,��,�,m • A revlew of the Wd pricea aubmkted by Nortex Roofing le es followe:
r.ca�sr��au� • Roof Mea B(d Amount
�W+ 1.0 S 18,000.00
,., att,,zoo.00
�•�A S 69,000.a0
�oaooN ,.,s a,os,�ao.00
�,� t.tc $ 2s,�oo.ao
H7�erwrtn.e �•Z S Z.BOO.00
� Total 5332�800.00
,�.,,, oeduct �.�e s�osaao.00
� w} . Sub Total a�ze,, oo.00
ntet►ea:area Q3T $ 15,827.00
�i61'��0°� Total 5241,927.0(?
hwoown+a.
CAMBRDGE
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A review of ell the docurtrenletlon including relerencee and wartanUes hae been
compieted lo our saUsfactbn and we recommend ewercJ of the rooNng tender to
Nortex Rooflng.
IC�C aroup raoommer�de that, ehouid Norlex RooMy'e Tender Bld end submisatone
be considered velld end without fiaws, the rooflng proJect as set out In the
specflfcadona be ewarded, lesa roof eroe 1.1 B, to Nohex Roofing end beaed on
peKamence of Ihe work to be oanpleted by July 31, 2000 (weather permNdnp).
Upon award of the rooling project, IRC Oroup wf0 requeat Irom Natex Roofinq the
aubmleelon documeMe not required to be eubmltted with the tender bld.
Page 1 012
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aeioeioo �ve i�:�e F,u eoeao»:ae �
(fRC) CROUP INC.
• Subailt at the prccputrucdm iitc meeuoa � work xhedule co t6e epentlon of Ma Len Hunca,
Supeivi�or, FaciUl(a Open4on, I'lckering Recrca�an C�catre end � coPY a IItC Group Inc.
utentlon Mr. Zea Smwczyk IndtatinY whca Ihc wak w1U be echedukd b begin �nd Ihe
wlidpatect durutoa ot lhe Projec� bued on Ua rcqulromenu of Ihe cpeal0altoo oaJ the
speclHed Compkqw data of luly 31, 200p.
• Submlt a Mskriala LtiL
• Submit Ihe MSA4 - MvterW Sakty DAta Show for all materteb.
• Sob-CuotractaList
Trosdo� the above and attxhed mat with your npprovel, I am,
Yaus
w k
Wr Mar dc Seiee
e.c. p�ria Slddle - Pickuing Recreadoa Cenue
Pagc 2 of 2
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