HomeMy WebLinkAboutTR 02/99335
�N OF p�
�
REPORT TO COUNCIL
FROM: Ncil Killens DATE� Junc 22, 1999.
Manager of Tmnsporlution
REPORT NUMBER; TR 02-99
SUBJECT: Bench Advertising Agrcement with Crcntive Ouldoor Advertising
RECOMMENDATION:
That Report TR-02-99 rcgurding a bench advcAising Agrecmcnt wilh Crcativc Outdoor
Advertising be rcceived; und that
Council of ►he Corpomtion of thc Town of Pickcring approvc u bylaw tn cxccutc thc Agrcemcnt
substantivcly in the fortn auuchcJ hcreto for u fivc (5) ycur icmi commencing on July I, 1999
and expiring on June 30, 2004 with u rene���al option for an additionul lhrce (3) ycar icrm
commencing July I, 2004 und Icrtninnting on lunc 30, 2007 proviJing that Crcntivc Ouldoor
AJvertising has mel all of Ihc conlractunl obligations containeJ in the Agnemcnt.
ORIGIN:
Resolution of Council #31199,
AUTFIORITY:
Seclion 308, pamgmph 3 of thc Municipal Act
FINANCIAL IMPLICATIONS:
Upon execution of ihe Agreement, Crcntive Outdoor Advertising will pay the Town of Pickering
n fixed fea of One Hundrcd Eighty (5180.00) Dollors per installed advertising unit, per nnnum.
Payments will be rcceived in advancc, quarterly in monthly post-dated cheques.
Effective Janunry l, 2000, quarterly puyments will be based on no Icss thnt thirty (30) units, or n
minimum of Four Hundred FiRy (5450) Dollars per month regardlcss of the tolnl number of
advertising units insWlled at any point throughout the rcmaining term of the Agrcemcnt.
Shuuid the Town rcnew the Agrcemcnt far an aJditionnl period of thrce (3) ycurs, lhe Town will
rcccive u fixed fee of Two HunJrcd (5200.00) Dollars per installed advertising unit such thnt the
�p� payment will bc Five Hundred (5500) Dollars per manth regardless of the total numbcr
of advcAising units instnlicd at any point throughout the rencwai temi of thc Agrcemcnt.
3��eporttoCouncil TR02-99 � Dntc; June22, 1999.
Subject: Mediacom Transit Shelter Advcrtising Contract Gxtension Pogc 2
Anticiputed Revenuc Summarv
Conlmct Tenn:
Ycar 1 ending lune 30, 2000 .................................. S 5,400
Year 2 ending lune 30, 2001 .................................. S 5,400
Ycnr 3 ending ]unc 30, 2002 .................................. S 5,400
Yeur 4 ending June 30, 2003 .................................. S 5,400
Ycur 5 ending Junc 30, 2004 .................................. S 5,400
Optionnl Renewnl Tertn:
Ycnr 6 ending Junc 30, 2005 .................................. S 6,000
Yeur 7 ending lune 30, 2006 .................................. S 6,000
Ycnr 8 cnding June 30, 2000 .................................. 6 000
Totul Revenue: $45,000
EXECUTIVH SUMMARY:
At n regular meeting of Council on Diarch I, 1999, Council of the Tawn of Pickering passed
Resolution M31/99 "lhat Creative Ouldoor AJvertising tx nwardeJ a five year coNract for thc
right to scll udvcrtising spacc on transit henchcs in Ihc To«�n of Pickcring undcr tcrms anJ
conditions cstublishcJ in Rcqucst for Pro�wsul RFI' • G- 98".
In their proposal that preceded Ihe contract nwarJ. Crcativc OutJoor Advertising hnd reyucstcd
thnt the Town consider u rencwal periad of thrcc ycars pra��iJing thut COA has met ol) of thc
contmctual o6ligutions during thc initiul fivc (5) ycnr temi of thc Agrccmcnt. This was in
responsc lo wording in RPP - G- 98 which hnd providcd un opporlunily for nll biddcrs lo proposc
contmctunl �crtns in excess of five (5) yenrs for considcrntion by the'Pawn. In ncgotintions that
followed thc contmct award, it wus dcicrmincJ that a thrcc (3) ycnr rcncwal perioJ would bc
nppropriate under Ihe conditior. Ihat COA has met nll of their contractual o6ligntions during the
fivc (5) ycar tcrm of the Agrcement. The Tutim of Pickcring has rctaineJ Ihc contmctual right to
provide COA with six (6) months written noticc in thc event �hat thc Town docs not intcnd to
provide n renewnl option for an ndditional thme (3) ycnr tcrtn.
1719 it]�iII�►L�I
The principle itcros wntnined in thc Agrcement with Crcntive Outdoor Advcrtising incluJc:
I. The coniract will be for a five (5) year tertn commencing on July 1, 1999 und expiring an
Junc 30, 2004 with a renewal option for un additional thrce (3) ycar tcrm commcncing July 1,
2004 nnd tertninnting on June 30, 2007 providing thnt COA hns met all of the contmcumi
obligatians contained in the Agreement.
2. Creative Outdoor Advertising proposes to instnll thirty (30) advcrtising transit bcnchcs anJ
thirty (30) non•advertising transit bcnches at locations agrcenble ta 77ic To�m during thc first
yenr of the contracL Additional advertising and non•advertising units will be ndded during
thc second and subsequcnt ycurs of tiie contrnct, to a maximum of cighly-five (85)
udvcrtising tmnsit benches and eighry-five (85) non•advcrtising transit benchcs during thc
full tcrm of thc Agrecmcnt.
f
Rcport to Council TR 02-99 Dutc: Junc 22, I 999. � 3 r�
Subject: Mediocom Trnnsit Sholtcr Advcrtising Contruct Extcnsion Pngc 3
3, Advcdising b�nches will bc placed only in industrial ar commcrcinl arcas or in residcntial
arcns wherc rcvcrse frontages exisL Placement of the bcnches shall bc in such a mnnncr so as
not to obscure signs, bus stops or interfcre with Ihe visibility or ciTcctivcness of advcrlising
on tmnsit shelters.
4. Crcntive Outdoor AJveRising will provide snow removal al times of normnl maintcnance, or
us soon as possible nDcr n snow storm.
5. Crcative Outdoar Advertising will provide nnd mnintain wastc recepmcics ut nll adveAi:;ing
benches.
6, As additionnl securiry for the performance of the Agrcement, COA ngrecs to providc Ihc
Town with an irrcvocnblc Lcttcr of Credit in thc nmount of �ivc Thousnnd (55,000.00)
Dollars.
7. Thc Town of Pickering ngrees that COA shall have ihc exclusivc right to supply ndvcrtising
on the units approved by the Agreement.
8. COA ngrces to remoee nny ndecrtising which is deemed to bc objectionnblc wilhin tcn (10)
dnys of notification by thc Town.
9. WA agrecs to provide 10% of ihc availablc advcrtising faccs for usc by thc 'I'own frec of
chnrgc fnr pu6lic scn�icc mcssagc aJvchising.
ATTACHMENTS:
1, Proposcd Conlrnct Agrccmcnt wilh Crcntivc Outdoar AJvcrlising,
2. Council Resolution N 31/99
Prcpared By:
Ncil Kilicns, Mnnager of Tmnsporintion
Copy: Dircctor of Finnnce
Town Solicitor
, U �,..d
If. . . ' .. . . � . . .' . .. ..
33a 'I'I IL CORPORA7'IbN 01� 9'lilt'1'OPlN 01' PI kt'ItlNCt
;
�AW NO
Deing a bylaw to excculc lhe A6rcemcnl wllh Crcntivo Oulduur
, Advcrlising substantivcly in tl�c form ntlachcd hcrolo, for a fivc (5)
year lerm commencing on luly I, 1999 and expidng on 1w�c 70,
2004 with n rencwal option for an addilional thrcc (3) ycnr tcrm .
commcneing July 1, 2U04 and lcmiinaling on Junc 70, 2007
providing that Creutivc Ouldoor Advcrtising I�as mcl all of thc
contrnclual obligu�ions contnincd in Ihc Agrcciricnl,
�
1lHEREAS Plckering Council has previously upproved Resolulion ll)I/99 awarding C�entive
Ouldoor Advcrlising wilh exclusivc righls lo supply nnd inslnll lrnnsil benches wilh ndvcrUsing;
NOW TIiEItEFORE Tk1E COUNCIL Or 'I'lIC CORI�OItA7'tON 01� 7'lIC TOWN Or
PICKERINQ HGREBY ENACTS AS �OLLOWS:
L Tlmt lhe Mayor and Clerk of thc Town of Pickcring bc aulhoriud lo exccule nn Agrccnunt
for tmnsit bcuch inslallations, advcrlising anJ moinlenancc wilh Crcntivc OulJoor Advcrtlsing
subslantivcly in Ihe form allachcd I�crclo,
�
DY•LAW rend n first, second aad lldrd litnc and finully pnssed Iliis 281h duy ufJunc,1998,
. Waync Arlhurs, Mayor
Drucc Taylor, Clerk �.'
It
;. �
� � � � � i`t.
'.
,
��
s;l
� 339
THIS Agrcemcnt MADET}IIS DAY Or 1999,
DE'fWGCN:
' THE CORPORATION 0� THE TOWN Of PICKERINO
(hcrcinallcr cnlled "7'lu Town")
Of TIIE fIRST PAR'f
-unJ-
TFIG DBNCII PRCSS LTD,
cnrrying on business undcr thc firm
nnme und slylc of
"CIZEATIVE OUTDOOR ADVGRTISING"
(hereinnDer cnllcd "COA")
Or TFIG SGCOND PART
WIIGREAS COA is engagcd in "out•of-liomc" advcdising on Slrcclscnping amcnitics and
sclling spacc Ihcrcin for thc purpose of advertising goods anJ scrvices;
AND WFIGRGAS Scclion 308, paragroph 3 of lhc Municipal Act provides Ihnt municipal
corporalions mny pass by-laws pcmiilling nny person, undcr such condilions us may bc
agrced upon, to placc, construct, inslall, roaintain and usc objccls in, on, or ovcr
sidcwalks and I�igl�ways undcr its jurisdiclion;
NOW, 'C[ICRBFORG, IN CONSIDGRA'I'ION Uf Ilic swn nf SI OAO ('I'cn Dollnrs)
rcccipt of which is hcreby ncknowlcdgcd, nnd in considcration of tl�c tnutunl covcnanls
hcrcinallcr contaiucJ, thc pnrlics do hcrc6y agrcc us follows:
� I. (n)'I'hc'I'own agrccs lo pcmiil COA to placc a mnximum of cighty-livc (85)
advcrtising amenitics anJ u maximum of cighty (RS) non•ndvcrlising amcnilics on thc
untmvcicd porlions of thc public Itigl�wnys in Ilu'I'own of 1'ickcring for a period of ftvc (5)
ycnrs commencing July I, 1999 and tcnuinating on Junc 30, 2004 subjccl lo lhc tcrms anJ
conditions hcrcinalicr stateJ.
(b) Providing Ihal COA hns mct all of thc conlmctual obliguliuns hcreinnllcr
canlaincd, lhc Town will providc to COA n rcncwnl oplion for an addilionnl thrce (3) ycar
� term commencing July I, 2004 nnd temiinating an lunc 30, 2007,
(c) T'hc Town of Pickcring will providc COA wilh onc (I) ywr wriltcn noticc in thc
cvenl that thc'fown does nol intcnd lo proviJe a renewal oplion for an adJilionnl threc (3)
year tcnn commcncing July i, 2004 and tenninating on Junc 30, 2007.
(d) COA acknowlcdges nnd ugrces tliat for evcry ndvertising amenily in pince on
propcny under ti�e jurisdiction of ihe Town, qicy shull, nt the Town's rcqucst, place n
minimum of onc (I ) non•advedising mnenily on pmperty under thc Jurisdiction of tlic
Town.
5tylc nnd Dcaign, Arca llcfinilion, Plncemcnt Cuidcl(ncs
2, (n)'I'hc �arlics ogrcc lhnl Ihc slylc, color and dcsign of Ihc amenilics rcfcrrcd lo (n
Clausc I nrc to be approvcd by lhc Mnnogcr of Pickcring'I'mnsil, or his dcsignutc,
Qenerully, howcvcr, the slyle and dcsign nf thc nmenities rcfcrrcd to in Clause 1 arc as
depicicd by COA ns "strcetscapc modulur uails wilh irash rcccplucics",
' 340 2
(b) Thc partics agrcc that euch of lhc amenilics will bc crccicd on property locatcd
in thc Town of Pickcring. The inslailation of amcnitics is to bc corticd out so os nol to
crcale ha�nrds to utilities or Pickering Transit or the Town and shnll cnsure the safely of
pcdcstrians and lhe safe movement of vehicles. Each locotion will be approved by Ihc
Managcr or his dcsignnlc.
(c) Il is acknowledged by lhe pndics Ihnt the umenilics will bc placcd only in
industrial or commcrcial nrcos or in residential arens whcre rcverse frontages cxist.
Revcrse froninges ure to bc defined as lhose residenlinl propertics nbWting nn orlcriul toad
wilhoul acccss to lhnt artcrinl rond. It is also acknowledged by Ihe purlies lhat in sdcclion
of cacli loculion, considcmtion will bc given to tBe convenicnce of tlw public. It is Curllier
acknowlcJgcd thnt thc placcmcnt of Ihc bcnclus shall bc in sucli u mauncr so us nut to
obscutc signs, bus stops or intcrfcrc with lhc visibility or effcctivcncss ol'aJvcrtising m:
lransit shcltcrs.
(d) It is acknowledged by Ihe partics that thc plucement of the mncnities slmll be ut
the discretion of the Mnnagcr, or his designatc and thnt COA may later bc rcquircd by thc
Mnnnger to rcmovc an amcnily.
3. Tlic parties agree lhat forlinvilli nllcr dic exccution of thi; Agrcemcnl, COA will
diligcnAy nnd ns soon iis possiblc localc mid inslull thc mncuitics rol'crzcJ lo in Clnusc I,
4. It is undcrstood by thc'Cown that any and all cnginccring or Jruwings arc wnfidcntial
nnd mny not bc distributed or madc availablc to any party olhcr Ihan Ihc inlendcJ rccipicnt
und Ihc Town.
Itnsc Instullul(on
5. COA ngrccs whcncvcr rcqucslec: by Ilic Munagcr lo inslall, at ihcir own expcnse,
wncrcle pnds as a bnsc for uny amcnily which is crecled undcr Iliis Agrccmcnt.
Rcyucsl� for Removnl
G. COA acknowlcdgcs and ngrecs thal Ihc Munagcr shnll havc lhc right, upon
reasonnble notice lo all parlics, In mder dic removnl or rclocation of nny nmcnity, crccicd
upon roads or highwnys in thc Town nnd Ihc Monugcr shall hnvc lhc right, upon rcnsonablc
noticc lo COA, lu ordcr llic rcmovnl or rclocalion of any amcnily crccicd upun roaJs or
highways within lhc jurisdiclion of the'fown. llm sidcwnik or boulevnrd shall bc reslorcd
to thc condition it was in immcdintcly prior ta Ihc instnllalion of thc amenity. Such
removal or relocntion anJ restorntion shull bc al no cxpcnse to thc'fown and all such cosls
ossaciatcd tl�erein shall be bome nnd pnid by COA, provided diut the Mnnogcr in
cxercising such righl, shnll do so rcasonnbly.
Mnintennncc, Itcuction Requirements
7. (a) COA agrces to mointain ull of thcir umcnities undcr lhis Agrcemcnt iu good
rcpuir, to keep them clenn and Gce of dcbris nnd grnfiiti nnd to rcpince nmenilics at the
rcqucst of the Town, nt the cnlire expense of COA.
(b) COA agrees to conlinuously maintain adequntc protection for all Ihcir work
from damoge und to protcct thc propcdy of Oic Town from injury or loss,
(c) COA agrces during ihc construclion or instnllntion of the said umeniNes to kap
Ihe location in u cicun anJ orderly condit(on and rcmovc n1I wustc and unusablc matcrial
from the IocaUon upon Ihc completion of thc construction or insloilalion or as rcquircd by
the Mnnngca .
341
(d)'fl�c Manogcr may providc wriUcn nolificnlion lo CUA thnl uny nnunily rcquircs
rcbular nmintcnancc and COA shali, as soon as rcnsonably possiblc, anJ not lutcr Ihun 48
hours niler thc giving of such noticc, undcdakc qic malnlenoncc rcquircd.
(e) The Munuger mny provide written notificalfon to COA thnt any amcnily ou t6e
roaJ rcquircs cmergency mainlcnnnce if ils condilion is such ihut it rcndcrs n scrious Jangcr
to Ihc public. In such an avcnt, COA ns soon as possiblc and williin no lulcr Ihan 24 hours
nfter Ihe giving of the notice, repair nnd make safc Ihc amenity at COA's own expcnsc nnd
to tlie satisfnetion of the Munager,
(� When inslnlling or mainlaining umcnilics, COA shnll obidc by nll rcyuircmcnts
of lhc 7'own und Ihc Rcgion of Durham wilh respcct lo parking and strcct uccupnncy.
8. Snow removnl Gom nnJ around Ihc nmcnilics will be perfonneJ by COA nt titncs of
normal maintenancc, ns set out in Clausc 7(mQ ubove, ns soon ns possible nlicr a snow
storm or as soon as requircd by thc Town at Ihc direction af Ihc Managcr.
Wnafc Rcccptacics
9. ".7ic parlies ngree that COA is to provide onc wns�c rcceplucic anJ retain its
owncrship per silc whcrc an ndvcrtising bcncl� is installcd. COA is lo mainluin cach
rcccptadc in n proper and workmnnlikc mamicr nnd to bc solcly rcsponsiblc for Ihe
removal of gnrbage from these wnstc receptacics nnJ, lo this cxlent, tBe provisions
regarding maintcnancc nnJ Iinbilily in this Agrecmenl apply.
Advertising Itfgl�t+, Nuturc and htunicipul Avnilabilily
10. (a) 77ic'1'own of Pickcring ngrccs thul COA shnll hnvc tlw cxclusivc riglri lo supply
ndvcrtising on thc �mits approvcJ by Ihis Agmcmcnl for Ihc tcnn of this Agrccmcnt.
(b) COA covcnunls and ngrccs nol lo pcnnit Ihc advcrtising of lo6acco rclateJ or
nlcohol rclalcd producls in nny advcrtisiog fncc insinllcJ in thc'Ibwn of 1'ickcring, furlhcr,
COA covcnnnls and ngrces nul lo post or permit la bc poslcd nny nJvcrliscmcnl which is
not, in Ihc opinion of thc Manngcr, of a rcputablc rhnractcr nnd appcmm�cc nnd which is
frce Gom vulgnrity ar inJccent suggestion of nny kind or violnlcs Ihc Canadian Code of
Advcrlising SlanJurds, anJ lhc laws of CanaJa anJ thc I'rovincc of Oninrio. COA
covcnanls nnd ugrces that thc dccision ol'Ihc Manager in Ihis regard is linnl.
(c) Advcrtising ndvocating thc cundiJncy, or mm�c of a polilical cunJidalc(s)
sccking fcdcral, Provincial or Municipal officc i., proliibiled,
(d) In aJdition lo Ihc mnllcrs contnined in Clausc 10 (b•c), COA agrccs lo rcnwvc
any advcrlising which is decmed to bc o6jcclionnble wilhin tcn (10) dnys of thc receipl of
an objcclion, fniling which Ihc'Pown of I'ickcring wiU rcmovc such uJvcrtising nl Ihc
cxpcnsc of COA.
(c) COA agrecs lo make availnblc to Pickering Tmnsit upon nincty (90) days
written notice 10%af Ihe available ndverlising fnces on lhe amenities covered under Ihis
Agreement during any monlh for use by the Tawn Gee ofchurge for public scrvice messnge
ndvcrtising. The Town will be responsible for lhe cost of designing, proJuoing and
supplying to COA thcir own public scrvicc messagc ndvcrtising. COA will be responsiblc
for inslallntion and removal of �hc ndvcrtising,
(Q COA shall be responsible for obta(ning Gnm thc 7'own of Pickcring, prior lo
installution, all sitc spccific npprovals including any silc spccific npprov¢Is rcquired by Ihc
Town of Pickcring or thc Rcgion of Durhnm,
342
N
Revenuc
I I. (a) Upon execution of the Agrcemcni, Crcative Outdoor Advcrlising agrccs lo puy
thc Town of Pickcring n fixcd fcc of Onc I IunJrcd Eighty (S I BU.00) Dallnrs per inslallcJ
ndvcrtising unit, per annum. Said puyments will bc rcccivcd in aJvoncc, quancrly in
monlhly post-dutcd chcyucs.
(b) Commcncinglanuary i, 2000, qunrlerly paymcnls will bc bascd on no Icss Iliat
thirty (30) udyertising units, orn minimum oC�our Flundrcd I�illy (5450) Dollurs per
montli, notwithstanding thc lolal numbcr of advcrtising units instalicd at any point
throughout Ihc rcmnining temi of tl�c AgrccmcnL ,
(c) 5houlJ Ihc'Ibwn rcncw Ihc Agrccmcnl fur nn nddilimi�l period uf thrcc O)
ycurs, thc'Pown will rcccive a fixcJ fcc of Two llundrcd (5200.00) Do�lnrs per instnllcd
udverlising unit, per nnnum, such thot the minimum tnonthly paymenl will be fivc
HunJrcJ (5500) Dollurs per monqi rcgordlcss of thc total numbcr of ndvcdising wiits
inslallcJ nt uny point lhroughout thc renewnl tcrm of thc Agrccmcnl.
(c) In Ihe cvcnt Ihat any defaull in pnymcnt of the anmunls set Wrih iu paragrnph I I
continucs for n period of morc Ihan lhirty (30) days u(lcr wriltcn dcmanJ for pnyment hns
bccn madc upon COA ut thc aJJrcss notcd hcrcin, thc To�vn may cicct lo Icrminnlc this
Agrccmcnt anJ rcmovc all ndvcrlising carJs Gom thc advcrtisin6 umcnilics �vithoul furtl�cr
nolice to COA.
ProJuct Uwncrsbip
12. ►t is ngrccJ tlinl any products providcd undcr Ihis A6rccmcnl will rcmain lhc
property oCCOA nnd on Ihc tcrminutiun uf Ihis Agrccmcnt, may lx rcmovcd hy COA or
olhcnvisc disposcJ of at Ihcir expcusc, providcd thnl COA shnU furlhcr bc responsiblc for
restoring at thcir cxpcnsc nny �rlion of Ihc public highway thcrcby nOccicd lo Ihc
sntisfnclion of thc Manogcr.
13. COA will hnvc thc righl lo advcrlising lxuch anJ lrash contnincrs cxclusivily ul all
lrmisit stops wilhin thcjurisdiction of I'ickcring't'ransit.
14, COA mny nol assign its righls ur nbligalious ur.dcr Ihis Agrcemcnl, or porliuns
Ihcrcol; wilhoul Ihc prior wrillcn conscnl uf Ihc'Pown of Pickcring.
Itrench nnd Nallcc
I5. (a) !f COA ncglccls or fails lo carry out or to comply wilh nny of Ihc tcrms,
covcnnnts, undcrtakings or conditions of Ihc Agrccment exccpt for Ihosc contnincd in
paragmph 1 I hcrcin, thc Mnnagcr may aflcr I�aving given wrilicn notice lo COA of such
dcfault nnd which dcfaull wav not corn;cicd lo lhc satisfnction of Ihc'I'uwn of Pickcring,
within tlirce (3) duys of Ihe dclivcry of such wriucn notice, tenninate this Agrcemcnt by
giving nincly (90) duys notice in writing by dclivcring or causing such nalicc lo bc
Jclivcrcd to COA or by scnding or causing such noticc to bc scnl by ordinnry prepaid mnil
lo COA. Upon such notice havins been so dclivercd or senl, COA sholl fodhwitl� nl thcir
entirc expensc remove nll of Iheir omenitics Gom all public hiEhwnys in tlic 9'own. Tl�is
Agrecment shall bc decmed to be lcmdnaled on the dny specified on the nolice,
(b) Thc partics hcreto furthcr ngrcc lhat nll noticcs, dcntands and rcqucsts lu writing
may bc dclivcrcd or mniled by ordinary prepaid mnil, nnd servicc in this mnttcr is c�'ective
on Ihc 3rd duy u(lcr such document is mailcd, ond shall bc adJressed as follows: �
L Manugcr
Pickcring Transit
Onc The Esplanadc
Pickcring, Onlnrio
LIV 6K7
II. CreativcOuldoorAdvcrlising
2402 Slouvillc Rond
Gormley, Ontario �
LOH IGO
Insolvency
343
16. Il is furthcr agrceJ thnt should COA bcromc insolvenl, bunkrupt or mukc un
umhoriud nssignmcnt or compromisc to Ihcir crcdilors anJ bc unublc to perform Ihcir
dutics unJcr lhis Agrccment, thc Town muy in addilian to and wiqiaut prcjudicc lo its olhcr
luwfid righls and rcmcdics, forlhwith lorminalc Ihis Agrccmcnl hy writicn nolicc und thc
lime limit sct forlh in Clause IS(a) of this Agreemcnt shall be wnivcJ.
Indemnfites
17. (a) COA slinll be responsible for ony and all dumngcs, or claims for dwnogcs for
injuries or accidcnts done or cnused by it or its cmployers or cmrimctors, or resulling Gom
thc prosewtion of Ihe work, or of any malcrials, paint or machinery uscd hcrcon on c�rcin
or which may happen by rcason hcrcof, or urising from uny fnilurc, ncglcct or omfssion an
lheir pad, or on tl�e part of nny of lheir cmployccs ar contmclnrs, to do ur perform miy or
all of lhe sevcral octs or Ihings rcquircJ to bc donc by il or thcm undcr and by this
Agrecment. COA covenanls nnd agrccs to hold Ihc lbwn harmicss and inJemnificJ for oll
such dumnges nnd claims for damagc; nnJ in case COA's fuilurc, negiccl or oroission lo
obscrvc nnd perform fnilhfufly nnd striclly, all thc provisions of this Agrccmenl , Ihc
Managcr may, lhirly (30) days aller hnving given nolicc in writing of such failurc, ncgicct
or omission, tnkc such stcps, pracure such nmtcrial, itcros, lrucks nnd wurkcrs nnd do such
work or things us ihc Manngcr ntay dccm ndvisablc loward currying out nnd enlbrcing Ihc
same and muy, lo thc extcnt of tlu costs Ihcrcof, changc Ihesc costs back ro be peiJ by
COA and mny recovcr such cosls in nny court ofcmnpctentjorisdiction us n Jcbt Juc nnd
owing by COA lo Ihc Town.
(b) COA covcnnnts nnd agrccs tu from timc lo limc und al nU timcs hcrcn(lcr wcll
anJ Iruly savc, dcfcnd nnd kccp Imrmlcss and fully indcmnify lhc'1'own nnd all of Ihcir
oflicers, scrvanls or agcnls, from anJ agninst all nclions, suits, claims, licns, mtd dcmanJs
which may bc brought againsl or madc upan Ihc'I'own, Ihcir olTiccrs, scrvnnls, or agcnts
nnd of, from and ngainst all loss, costs, chargcs, dumagcs and expcnscs which may be pnid,
suslnincJ or incurtcd by thc Town, lhcir olticcrs, or servants by rcason of, or on uccounl of,
or in conscqucncc of thc cxccution and perfomiance of thc contmcl work, or thc non-
exccption or imperfccl cxcculion of thc conlrnct work or thc supply or non-supply of thc
work or olhcnvisc by renson of or nrising out of the right to occupy pnds of the public
highwnys hcreby gmnted and COA wiU pay to lBc 7'own or any of thcir ofticcrs, scrvants or
agcnls, on dcmond, as the casc mny bc, which may bc paid, suslaincd or insurcd by lhc
suils, claims, licns, cxcculions or dcmands nnd all monics pnid or pnyabic by tlic Town or
such officers, scrvants, or agents in settlement or in dischurgc thcrcof or on nccount, thercof
and that in default of such payment nll loss, cosls, changes, damagcs anJ expenses and nll
monics so paid ar puynblc by the Town or such officcrs, servnnts, or ngents may or may bc
recovercd from CO A in nny Court af emnpetent Jurisdiclion us monies paid at COA's
rcquesl and COA hercby authorizc and empowcr tlie Town or thereatter U�eir solicilors for
the lime bcing to scltic or compromisc as lhe Town or their solicilors may dccm cxpcdir.nl,
any aclions, suils, clnims, liens, executions or demnnds which may be brought agninst or
mudc upon lhc'fown, Ihcir olTiccrs, scrvunls, or ugenis by rcason of, or on uccounl of or in
performancc oF Ihc Agreement and the performance of qie Agrccmenl or thc non-cxecution
or imperfcct cxcculion of thc contrnct work nnd Il�c supply or non•supply of Ihc canlmct
work or oll�envise by rcason of or urising out of or as n result of tl�is Agrcement or thc
permission to occupy pnds of Uic highwnys hcreby givcn.
■II
j... .. . . . . � . . , ' ' .
�;�4,� 'e .
(c) In addition to nnd wilhout lim(ting nny oPlhc other indcmnificnlian obHgations
of COA pursuant ta lhls Agreement, COA covennnts to (ndemnify and save hnrmless lhc
Town from nny'und all claims, linbilitles; danmges, cosls, axpenses, auils or acqons, or
othcr procecdings by whomsoever made, sustnined; brought or proseculcd in any manncr
resuiting from any claim mluting lo Ihe piuccment or removnl of advcdisemrnl(s) on any
wasle reccplucle or nmcnity nnd to inventions, copyrighls, tmdemnrks, palcnts, inJuslrial
� designs und righls Ihereto uscd in thc work dona or in the advedising placed on Ihc wuslc
receptacles and nmenities provided thnt COA shull hnve no oblignllon of indcmnity
hcrcundcr with rcspcct lo uny aJvr.rliscmcnl supplicJ lo COA by lhc'Ibwn
Insurancc
18. (a) COA ogrces lo procurc on� mninlnin for Il�c dumlion of lhis Agn:cmcnl, linbilily
insurnnce reintiva to each amenily instnlled and ngrces thnt the insumncc shnll nnme ll�e
Town of Pickcring os named insured equal lo or in excess of the following minimum
requirements nnd COA futlher agrces to file with the Town a copy of Ihc ccrlificnle of
Linbility Insurnnce evidencing such requircments. The Linbility insurnnce policy sliall:
L hnve a limit of linbilily of nat Icss thnn fIVE MILLION DOLLARS
(55,000,000.00) for any one occurcence or accidenl for all cinims arising out of personnl
injurics (including denth) ond dnmagc to Ihc property of otlicrs and Ihc nmounl of such
liability insurance shall 6e Incrcascd nt thc rcqucst af the Town based an rcnsonoblc
grounds uccepta6le to COA;
11. be comprehensive Liability Insumncc covcring all operations und linbility
assumed under lhis Agreemenl;
lll. not contain any cxclusions or limitations in respcct af slioring unJerpinning,
razing or dcmolition of nny building or stivcWrc, collapsc of nny structurc or subsidcncc of
nny properly, strucWrc or land Gom any causc;
IV. be endorscd lo providc thnt thc policy will not bc ollcrcd, canccicd, ur nllowcd
lo Inpse without Ihirly (30) dnys prior noticc la thc Town of Pickcring;
V, contain a cross•linbilily clnusc
' 18, (b) COA shull bc responsiblc for deJuctiblc amounls (which iunowils slmll bc
mutually salisfactary lo COA and lhc Town of 1'ickcring) undcr thc policics.
AJditlonul Sccurily
19. As aJdilionnl sccurily for lhc perfomtnncc of this Abrcemcnl, COA ugrces lo
provide to the Town, upon execulion af ihis Agrcement, an irrevocnble Letter of Credit in
the amount of Civc Thousand (55,000.00) Doliurs of lawful moncy af Cnnoda, whicli
Lcttcr Of Crcdit or n rcploccmcnt lhercofsholl be maintnined in full forec and effcct until
Junc30,2004.
Agrecment Definitfon
20. This Agrccment constilutes the entirc Agreement between thc parlics to ihis
Agrecment and superscdcs any prior Agrcemcnls anJ underslanJings, oml or writtcn,
including without limilntion, the originui ngreemcnt, betwecn the partics with respcct to thc
subject mnttcr hereof,
, II 21 � This Agrcement muy be excculcd in any, number of couiilcrparls and al I such
countcrparts shnll for all purposcs constitulc onc Agrcemcnt.
rs`
_ ' , � 345
IN WI'fNESS WHER60� thc partics hcrcto hnva hcraunto scl Ihcir hnnds und swls.
CXGCU7'CD ut Pickcring, Onlnrio tl�is Jny of , 1999
SIONED, SL'ALCD AND DELtVERBD
In thc prcscncc nf : 'I'hc Corpon�lion of lhc'fown or I'ickcriug
Mnyor Waync Arthurs
l3rucc Tuylor, 1'own Cicrk
Gxcculcd al Ihis dny of ,1999
'I'I IG UGNCI I PRGSS LTD.
�
i�A '� �,.'. .. . .. , . .��
74�.
�.�, .. ATTA�INV�(Tt a TQ A�OAT R
..�� � � .
.,;?.....' ;';' ', ".,,
: s, � ;. . �
,INT�R-DEPARTMENTAL M�MORANDUM
��r i,, A• % �p•:� ,
. . ' `� � ! � ' ,'�, CLERK'S DEPARTMENT .
:ti.., �,.�� ,: .
: y ,: ��,,;'.: : . ,
�
;; DATE `:`S ('Mdich 3 1999 ':•'. , , ' . .
't 1 �;?;' �
� � � . .
, .TO: . �;, ..
• �,Neii Killens, Manager of Transit
� • • � � • .� : Ve�a Felgemacher-JefCrcy, Manager of Supply & Services
•;` Gil Paterson, Director of Finance and Trcasuror
. .
FROM: • Bruce Teylor, Town Clerk
Please bc advised that the Council of the Town of Pickering passed Rcsolul(ou H3l/99, ltem 114
at a Regular Council Mceting of March I, 1999.
That.Crentivc Ouldoor Adverlising be nwnrJed n five yrnr coulrnct for thc right to
sell ndvertieing apnce on trnnsit benches in !he Town of Pickering under terros nnd
. condtUons esln6lidieJ fn Request for P�oposnl RFP - G•98.
This resolulion is sent to yau for your informalion.
,�-! �
cg�or Town Clerk . ' .. ,
, Y.�
�'-� . � � '
"� � T,J. Qumn, ChicfAdmmistrative 0(fcer p CKE I OTRANSIT
t r � ' • RECEIYED:
,,
. . 'r FlIENO»
} � � ABEY.70:
'}:: p Co '
. . .. . . Tpµ,WWOpEN SERVICE
� ' DAT�M6LLY8T CLEHNITYPILi
. . . . - ppEMiqN96UP. OPERAtOPS
� . � �NBpECfpp � DARAOE &Tf.FF
. .. :�'��. - .•. .' � BP.[EIIVICES .._..._—
. . . ' f ��.��.r � .. � .. . �_, � . .
74 �;,� � i r., , .
. �.,�., r . I
� : '.
' ;i'
'�
ia
i •
' `''j
;: �
:�'
t.
, i �;s ,
�:�� ,
•' :Y;. _ ,i
.';i: ��
;:� . • : ,(
.•�� . 4i
��
�`� � � . � � i�; . .
. �L . . ' • ' . . �.
i:
;� . Y,
, i�
j� ��
�r�� . �,
j