HomeMy WebLinkAboutIDT 01/00_
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~ ° REPORT TO COUNCIL
FROM: Interdepnrtmenlal Team DATE: March 27, 2000
Westem Brnnch Librury and Communiry Centre REPORT NUMBER: [DT-Ol/00
SUBJECT: Tender for Westem Hranch Library nnd Communiry Centre
Tend;r No. T-2/2000
RECOMMENDATION:
That Report IDT-1/00 regsvding the Westem Branch Li6rary und Community Centre be
received by Council nnd that;
1. Tender #T-2/2000 submitted by M, l. Dixon Construction Limitcd in the amount
of S2,868,598, including nct G.S.T., bc approved;
2. The total project cost of 53,497,721 inciuding Ihc tcndcr umount nnd other
associated costs bc npprovcd;
3. (a) Dcbt finnncing in thc amount of $1,414,221, to bc finunced intcmally, for
a period not cxcceding 10 years, nt u rote of 7 per cent, bc nppmved nnd the
Treusurer bc nulhorizcd to undcrlake uny nccessary nctions in this rcgnrd;
(b) Finnncing nnd rcpayment charges of npproximately $202,000 bc inciuded
in thc Mnuai Current Budgct for thc Ciry of Pickering.
4. The appropriatc oflicials at thc Ciry of Pickering be givcn euthoriry to give effect
thereto;
ORIGIN: . Resolution #183/99, pazscd Octaber 4, 1999
AUTHORITY: 2000 Capital Budgct
FINANCIAL IMPLICATIONS:
L
Tendered Amounb
.�..e�.,...�„m.u.....�,..�..,�...,�.,.�
Construction f2,?85,046 �
G.S.T. (7%) �.�..,�'�'�'e..�.�,� f 194.953 �
�.S.T.rcbnte(4%) ������„ff lll,qpl��
TotalAmount f2.868,598
2� .
A�roved Souree of Funds:
PriorYearo; ; f1.2b5,500��
, ' 1999, .�,..«..�.,...�=.m..'e"�' f 818,000
' Future: RceommendeNon3(a)ebow f1,414,221
Total A roved ' . f3,49),721'
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Ropod lo Councii IDT,1/�00 Date; March 27, 2000 02�
SubjceL Tcndcr for Weatom Brnnch Library and Communiry Centrc
Pago: 2
FINANCIAL IMPLICATIONS: (coottnued)
3
. . . • Fctimnfed Pmier.t Cnstine Summnrvt -
Conswction f2.785.046
.,�.�.�,»,,,���m..� ,,.�
ProfessionalFees E 203,698
��.-= �.�-=—x–���z
Conlingency Items �������� E 167,102
Disbursements � S 10.000
Fumiturc & Equipment � ���y, �� NS 230�000 �
���SubToial � 53,395,846 �
d.S,T. �������•�•��A,�SR237,709����
G.S.T. rebatc �M ������uM 3 ��S 135.834 �
Totai Proiect Cost� ���E3.497T721 yN�
4. Projal Cosu (ortt/undt�)Approved Funds 0
When Council approved Report IDT 04-99 upproximately $1,307,000 of expenditures
remained to be financed. With thc calling of tcnders und continuing refinement of
estimates this has increased to SI,414,22L Long tcrtn financing appcars to bc the only
option availublc at this time. Pending a revicw of our ovemll financiul position later this
yenr, it is recommcnded that this financing be conducted intcmnlly, Fegardless of thc
means of financing chosen, it will mean an additionai S202,000 will bc included in the
Annual Currcnt Budget Budget of thc City for 2001 and cach yeaz thercaRcr until Ihc loan
is repaid in 2010.
The summary of the financial position of Cnis project, as was included in the 2000 Cnpitnl
Budgetforinfortnation purposcs,is nnachcd.
EXECUTNE SUMMARY:
The Westem Branch Library and Communiry Centre Project wns upproved by Councii in
ndopting the recommendatians oC Report IDT 04-99, Resolution 11183/99, copy attached,
on October 4, 1999. Council approved n total cost of $3,391,415. In lhe same repoR
ndditionnl financing saurces were npprovcd leaving the balance to be detecmincd and
approved in this report. Tcndcrs havc becn receivcd nnd the total project wst is now
cstimated to be 53,497,721.
The Interdcpurtmeninl Team recommends proceeding with the low bid submitted by M. ),
Dixon Construction Limited.
BACKGROUND:
Based on thc direction approved by Council in Resolution #183/99, pnssed on Octoba 4,
1999, the Manager of Supply and Services placcd advertisements regarding thc tender in
the Duily Commercial News, News AdveRiser Community Page as well os the City's
website, Eight companies were pre-qualified to peAicipato and picked up tendering
documents for n non-refundeble fce of 5100,00 per set of which acven attcnded thc
mandatory aite visiL Fivc (5) companies bid on the project and tcnders were opcned on
Wednesday, Merch 15, 2000.
Purchasing Policies and proceduros Item 9.22(h) provides that where therc aro incomect
. axtensions or mispleced dximals, tho bid may bo coirected. Unit priccs shall bo used to
; correct.axtensions: Purohesing Policlea end Proceduna Item.9,27(e) pcmiits that sll
dcpoeit� other then Uie low Uueo bidder� ehall bo rctumed.
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�' �2$ �' Report to Council IDT-1/•00 "� Data March 27, 2000'
SubJect: Trndor for Watom Branch Library ond Communiry Centro
Page: 3
'6UMMARY (PST lacluded, GST Included)
Stephen Tceplc, Architect has confinned that M. J. Dixon Construction Limited, the low
bidder, have satisfied the tender requircments and is qualified to underiake this project.
M. J. Dixon Construction Limited have not perfomicd any previous work for the City of
Pickcring. Refercnccs havc becn checked and azc determined to be satisfactory.
Stephen Teeple's nnalysis, outlined in the attnched Ictter, identifics n net building
construcfon cost of S2,307,046. This amount reAects a building conswction cost of
SI34,13 per squarc foot which is consistcnt with our provious wst estimutes nnd industry
cxpectations for community buildings of this type. 'fhis compnres fnvourably to reccnt
City communiry fucility construclion projects.
It is thereforc rccommended that the bid submitted by M. ]. Dixon Construction Limitcd
be considercd and approved for this projecl. The amount of this bid, aficr netting thc
G.S.T. robalc, is 52,868,598. Thc Pickering Library Board endorsed this rccommendation
at thc March 23, 2000 Boazd Mccting.
Thc Health & Safety Palicy to bc uscd by this comp�ny, and the CAD7 form issucd by
Workplace Safety and Insurance Board, havc ull been : eviewed by tha Safety & Trnining
Coordinntor and the Superintcndcnt of Facilities II and an� decmed to be acceptable.
ATTACHMENTS:
1, Supply & Srnice memornndum dnted March 15, 2000
2. Record of Trnders opened and checked
3. Recommendntion Gom Stephen Teeple, Architect Incarporeted.
4. Resolution #123/99
5. 2000 Capitnl Budget Infortnation — Westem Branch Library and Communiry Crntrc
6. Location Map
Approved by: Appro
� a_�
Linda Linton Everctt Bun a,
CEO, Pickcring Public Library Dircctor, Op mergency Scrviccs
�
� Gillie'A. Pateraon ' Stcphenl�teyno s, : ,
�' Director, Corporate Services & Treasurcr Division tTce , Culmro & Rccrcadon
SR:fh, _
Copy. Chief Adminfetretive OfTicer, ecommended for lhe considcratton of Pickeri�
iry Council
Chiaf Huflding ORlcial � �i ' .
,;• ' Manager, Suppty & 3eryicea _
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' ' Supply and Services 029
Inter-Office Memorandum
Ta Evereri untsma
Diredor f Operallons and Emarpency &ervices HMENT q
—L TO REPORT ti� �/G�
Dah: Match 15, 2000
BubJect: Tender for Wsstsm Branch U6�ary and Communiry Centro,
Tender No. T— 2/II000
Tenders have been received for the above projea. An adveAisement wes placed In the Dally Commercial News,
News Adverliser CommunHy Page as well as Ihe City's websNe. Eight companies were prequalitled lo partidpate
and plcked up lendedn0 documenis for a norrrefundable fee of S1o0.00 per set or whlch seven ettended the
mandalary site visit. Five (5) companies have bld on the proJed. A copy of the Record of Tenders Opened and
Checked used at the tender opening Is afleched.
Purchasing poliGes and procedures Item 9.22(h) provides thal where Ihere are Incorred exlenslons or misplaced
deGmals, the bW may be correqed. UNt pdces shell bo used to cortect e�Aenslons. Purchasinp Pollcies end
Proeedures Item 9.27.(a) pertnNs thel all deposlW olher then the low lhree bidders shall be retumed. However, all
Ove lenders hevo been telained at this time. Please retum adginel tendednp documenls to Supaly 3 Services.
Summary
(PST InGuded, GST Include�
CompenY � �;; Toul,j�ndaed -; Mer;Gleut�Qo� : i
Aie�uM Cheek';
M.J. Oixon Conslrudlon Llmiled S2,BB0,000.00 52,980,000.00
Latka ConslNdion 3 Menagemem 53,220,700.00 53,220,700.00
OerrConslructlonLimiled t3,293,500.00 53,283,500.00
Ceim Construdlon Ud. 53,405,810,00 t3,405,810.00
Tasls Coniredars Inc. 53,�2�,000.00 53,�2�,000.00
Harbddge 8 Cross Llmlted NO BID RECEIVED
MoAlock Conslrudlon NO BID RECEIVED
Pursuanl to Informetlon lo Bidders ilem 20
(a) a copy of the Health and Sefety policy to be used on Ihls proJed; end
(b) a copy of the current CAD 7 fortn issued by Workplece Safety 6 Insurance Board.
Is to be requested of the low Mdder bv the archHed, Teeple Architeds Inc., for revlew dudnp ihe evaluation atepe
of this tender call. The archNed Is la edvise if acceplaWe in wrllinp lo you, along with other related comments and e
recommendallon on this proJed. The archited should elso revlew carefully all submiltal Informetlon besed on
tendednp Inslrudions. II the arohited notices any Infradlons or Informelion missinp durinp the eveluation, please
conted me as soon as possible.
Please review or�glnal lenders and relum. lp�yQg responses to the foilowing items In your Repo�t to Coundl:
(a) if items (a) �hrouph (d) noted above, are accepteble;
(b) any pasl work expedence with M.J. Dlxon Construdion Llmited InGuding work localion;
(c) withoW past work experlence, if reference Uformation is acceplaWe;
(� a work locatlon map;
(e) the approprlate account number(s) to which Ihis work is to be charped;
(q Ihe budpet amount(s) asslgned thereto;
(0) Treasurer's conOrtnetlon of fundinp;
(h) related depadmentel approveis;
m any reason(s) why Ihe low Nd ot M.J. Dixon consiruaian umited Is not acceplaWe; and
� related commenls speGOc to the projed.
I tmst you will communlcale with Unda Linton, CEO, Pickadrp PuWic Librery end forwaN Infortnetlon to her as
requlred.
If you ulre fudher Informallon, pieese feel free to conled me.
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Maneper o! Supply 6 8ervices
` Copy for. 011 Peleraon, Dlrodorot Corporcte 8arvicee, Trouuro�
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Teeple Architec'ts'
IQOO=/00] �
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Merch2e,2000 � ATTACHMENTq�tORiPOATMJ�-/�d
• Mr. Stephen Reynolda
Div[slon Head, Culture & Recreation
CityofPickoring .
Ono tho fieplanade
Pickering, ON Ll V GK7 •
• SIIMINGSTR[[TWCSTfYIT[700TOROIITO�CAN�MMSVIN� L�IAlf0.0!!� f.416�00.Rp! LM�MNpNN�hson
Deu Mr. Roynolde:
RE: Teader revfew, Wutera Branc6 Ltbrary and Cammnnitq Cenhq Plekcriue
Our ProJect No. 98-101
We havo revicwed the teadms recoived Menh 15,100D for lhe project dcscribed above,
anJ provide the following raommcndation nnd wmmen�nry.
Tha lowwt tendor wae aubmittcd by M.7. Dixon Construction Limited, and appeero to bc
completc incluaive of lhe appropriato agreanent to band and contitmation of innurance.
We have iev3ewed the teferencea of M.1. Dixon Conshuclion Limited and find them to bc
eeecptable. Accardingly, we recommead thnt the bid nf M.J. Dixon Conshuction
I.imltcd be acceptcd.
The tender eppeare to have rsulted in a compotittve bfA, which is generally conaistrnt
with our cost catimale provided to you in Septemba, 1999. The total estimated project
cost, edjusted lo incotporalo tha lowwt londtr prica, is: .
Tolel eonehuction tonder price 52,785,046
Contingwcy � 6% 167,102
Profossional t«s Q6.9% 203,698
DlabureunenW 10,000
Fumiture 8c Eauioment 230.000 •
Subtotal 3,395,846
GST (n13% 101.875
Total ProJect Cost 53,497,721
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• ' 033
ATTACHMEN7 q�_ i c, ,t_,Oft7 rtj�'�//ap
A fiatha eaelyele of ihe wnstrucdon tendu pticc, with ihe coiu epportioaed eccording '
to aur coat conaulcuda leteet caUmatea, dwctibes a not buildtnQ comWction wat of•
Totalnettenderpdce 52,785,046 . • �
Sicc dcvelopment worka 450,000 • ,
Demolition ofextet(ne eWeturee 28.000
Net buildlna eomtruclicn coat 2,30?,046
Th?s amount re0ata a buil�(ng conatruetian coet of 5134,13 per R', wyieli ie eonsiatnn�
with our previous allmatas and indusay acpectatlons far communiry buildings of thls
type. Any axpected iacreoae to building costs due to iniletion Lvvo been midgated
tivough atratcgies euch ne making the plm morc effieiml, which hs� tssuited in eomc
reduction in gross erea Area reducdons were applicd to noa•esei�ed spaces on1y, and
th(e effoR hne not resulled in aay deu�aac it tha net funelionai floar erca in Ihe library or
comRimity arcas.
'I'�e rcquinmenu ettributebl� lo doveloping on this aite tcprcawt a eigniticant pottion of
tP overall wats, and heve Incredaed from Ihe gen�ral assumpdons made during �he
deeign developmrnl alaga in 1999. SigniQcant wet i+suee with this site iaelude thn
particutar olatrlcal ead otha eavieing amngements, foundation dcaign requiremrnts
azleing out oCthe sofl repon, larga per�Ing areas, and an nddiQonal access to Old Forca�
Road. Morc exteattve eitc development works heve elao reeulted Itom iha reyuireme�us
and tccommondations of authoritiee having jutiulieUon, uul includo a garbage storega
fucility, fencing, addidonal sitc lighting, and e�tpanded aiteworka Gonting Kingnon Rd.
Yours wly.
Teeple Archltects lnc.
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Slaphm Teeple, OAA, FRATC
usowiu
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. . _ �'RACHMEN7a� Tu �tNO►ti ��
03d .�tiT.-�a
INTEIIi DEPARTMENTAL MEMORANDUM
CLERK'S
�F�� �v�+, , . ULI V 0 IyJ9
i1Le �+C '
DATE: Ockober7,1999 AoE�� u�;�_: _._ __.....r.
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. VRN�('��l f: '�. .. ._�•�I�:: 1 lG�^t
T0: . Steve Rcynolds, Director of Culturc & Recreat
• Linda Linton, (Acting) Chief Executive Officer
• Qil Paterson, Director of Finauce & Treasurer
FROM: . Bruce Taylor, Town Clerk
Pkase bc advised that the Council of the Town of Pickering passect ResoluNon H183199, Ihm N2
at the Council Meeting of October 4th,1999, as follows:
That Report IDT 04-99 be received by Council md thah
1. That Uu prcsentation by Stephcn Tceple, Architect on the Westem Library and
Communiry Centrc be reccivcd.
2. 1'hnt stefl'be directed to procccd with design end wnstruction drawings for 1�,000
sq. ft. L'brary, piw I,S00 sq. ft. corrununity room.plus 6,100 sq. tL comwmity
centrc (total 17,600 sq. ft.)
3. Ttiat thc folbwing souras of financing bc approved:
(e) thc ptoceeds &om the sak of thc Rouge Hill Librnry, currcnqy estimated at
5350,000, be epptied to the fimncing of the totel cost of ihc Wcstem Librnry
an! Community Ceatrc;
(b) treagfers from tLe Development Charges Reserve Funds:
L'brary Facilitic.a S 36,000
Major Recreation Fucilities
Seniors 50,000
Community CenVes 220,000
ParlcLu�d Devebpment 162,000
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: _ 2 _ AITACHMp�ra,�. To ��ra.IPZ��dO
•4. That Mancing in the emount of SI,257,900 be epproved with tLe wura of
.: 8nenciag to be repodal on by tho Directar of Fine►ice and Treeaucer et the time of
tlie 2000 Budget dch'beretions but aot leter then when tLe tendcr for �his projcct is
submiqed to Cnuncil for coasidaation
. 5. Tfwt thc appropriato officials of tho Town of Pickering bo givcn autl�ority to give
effect Wento.
This resolution is sent to you for your infottnatioa
Bruce Taylor, Town Clerk
cc. T.J. Quim, Chief AdminisUaGve 016ccr •
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