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� � REPORT TO COUNCII.
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Bmw J. Taylor DATEc 20 November1998
Town Clerk
� ' REPORT NUMBER: CL 53•98
SUB]ECT: Tender for Pine Grove Park
Tender No. T- 8- 98
RECOMIv(ENDATION:
That Tender No. T- 8- 98 submitted P. Gabrieile & Sons Ltd. For the
development of Pino Grove Park in the emount of S185,754.48 be accepted; and
That a project cost of S 196,984.92 including tha tender amount nnd other
esaociated costs, be approved; and
That Ponding in the emount of up to 5196,964.92 be provided by thecontribution
d�om ite Development Charges Resavc Fund end the Parkland Reserva Fund.
ORIGIN: Request by Deparlment of Perkn & Facilities
AifTHORITY: 1998 Capital Budget
FINANCIAI. IMPLiCATIONS:
Tha 1998 Capilal Budget contained funding for lhia project with Bl per cent or 5159,558.00
coming from the Devdopment Charge Resave Fund and 19 per cent or S37,427.00 coming from
tha ParWand Reserve Fund.
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'' �."Keport to Council CL 33 98 1?tte: 20 Novanber 1998
SubJect: Tender No. T• S• 98 Page 2
Ttindu for Pine (irove Puk
FIIVANCIAL IMPLICATIONS,(continued)
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Tendcred Amount:
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Tre�lConstruction S173,864�.00 �
d.S.T. , � . , . � ,11, 890. 98..
� O.S.T. tebeW s, ., .. rt,.� s_ ._.�:6� 794 56'.�
.,. . .... . . _ _ _ _. .
Totel Amount 178, 959.92
2,
Approved Sourca of Funds.
,;. . , . _ - , , ,.,
Currrnt Ytar: 1998 Budgef, 2718�6129 � 5200, 000. 00
Prior Ycar: Budget . _ . , . . � "
Futute Years: Budget � 0
,,--:,
Totel A roved S2oo, 000.00
, . . .-., . ._.-.-. -
�ons�NCtip� . $173, 864.00
Profasional Feq . 16, 500. 00
Swdties & Misccllarkae ]tans . 1, 000. 00
•.SubTOtel � $191r364.00
Q.S.T. • 13,115.98
d.S.T. rcbatc • � - 7, 494.56 �
Total Proiect Cost 5162, 292.72
4. Pro eM Coete (over) under A roved Funda $196, 984. 92
EXECUTIVE S[JA9vtARY:
The work consists of complete park developmrnt, including the removel of exxisting trees, catch
basins end leads, perking lot, playground installation and landscape consuuction items such es
unit paving, walkways, lighting, planting end sodding in eccordance with plans and speci6cations
preparod by Cosburn Giberson Consultanta inc, as dirated by tha Town.
The Consultant recommends tha low bid of Ron Robinson Limited not to be nccepted since the
bidder failed to include su�icient consts for the wpply and installation of tha apeci5ed playgound
equipment. The Consuitant recommends the bid of P. Gabrielle & Sons Ltd. be accepted and
confirm experience with them as a contractor to be favourable. P. Gabrielle & Sons Ltd. .have
previously perfortned satisfactory work at Beverley Morgan Perk for the Town of Pickering.
The Health end Safety Policy ro be used on tttis project and the Merit Adjustment Stetement (in
lieu of the CAD 7 form) issued by Workplaco Sefety & Insurance Board as submitted by MaBc
. Conawctlon Limited.. hnvo been reviewed by 1he.Consultant and tho Town Health & Safety Ca
ordi��etor, and aze acceptable. .
. The Treasurer advises Snancing may bo by e wntribution from the Reserve Funda es discuased in .
the Financial ImpGcatione eoction of this rcport. M emount of 5200,000,00 ia available tFom the
1998 Parks Capital Budget - Account No. 2718-6129.
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Report to Counci) CL 33 98 Deta 20 No��ember 1998., , i8
' Subject: Tender No, T- S- 98 Pago 3
TcndorforPine Grove Park.
BACKGROUND; .
Please ba ndvisal tendero heve ban received for the ebove project. Tendas have bam received
for the above project. M eatimated 19 companies were invited to participata of which 18
picked up tendering documenta for e non•reAmdabla fea of 525.00 per aet and 9 reaponded end
one hidder was unable to bid. A wpy of the Record of Tenders Openad end Checked uud et
tho tender opening is attached. _ - ' . • - .
Purchasing Policies and Procalures Item 9,22(h) provides that where there are incortect
extensions or misplaced decimals, tha bid muy be wrtected. Unit prices shall be used to cortect
extensions. Purchasing PoGcies and Procedures item 9.27.(a) pemtits thet ell deposits other
than iha low threo bidders atuill be retumed.
Summery
(PST included, GST includod)
�Y . Tdai Tadercd : ARu Calculadon :
Aniount . S Chxk S
? Ran Robiiuon Limitod
; P: (labrielle .� Same l.td. , .
Cembium SiW Cantrqotin8 .
Melfer Caiswction Ltd.
Mopal CautNCtion
I.oc•Pavo Cotutn�dion Limitcd
Paciflc Paving LW.
Salivan Imdscapa [.td.
Prncon Constructiai af Canada Ltd.
Vic Priatly landscapo Contrdctin8
136,817.19
185,754.48
205,278.77
210,615.40
226,466.00
205,481.00
233,793,00
251,167.54
276,628.51
unablo to bid
142,37436
185,754.46
205,278,77
210,6t3.40
228,486.00
231,949.59
237,795.00
251,167,54
276,628.51
Upon careful exemination by the Directar of Parks & Facilities, the G�meral Menager, and I,
of all tendero received, I recommend the bid of P. Gabrielle & Sons in the amount of
5185,754.48 be approved end a project cost ofS196,984.92 be approved.
ATTACHWICIITS:
1, Perks & FaciliGes Memorandum dated 19 November 1998
2„ IRecord of Tenders Opened and Checked
3. Locetion Mep
Prepared By;
Vere A. Fe cha Je ey, C.P.P,
Menager of Supply end Services,
Approved Endorsed�
Bruce I. Taylor, AMCT, CMM
Town Clerk
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�(i. Peteraon
Dirxtor of Finance and Treesuret
Aecommended for the wnaideretion of
Pickaing Town Council
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°' DEPARTMENT OF P.ARKS & FACII�ITIES
' MEMORANDUM 'ro �� cVE ^,
November 18, 1998 �VOV 1 9 199F1
To: VeraFel emacherJeffro 4`'��+'h{ENr°F
g Y SUPPLY AND SEHVICES
Meneger of Supply & Services
SubJect: Teader No. T•8•98
Pine Grove Park
File: PF6000
Our consultants have completad their review of the documents rclated to the above tender
and acommend acceptnnce of Ihe second lowest bid from P. Gabrielle 8c Sons Ltd.
This fi�m has completed satisfuctory work for this Department in the pact at Heverley
Morgan Community Park and wc lheroforo concur with the recommendution.
Pletue nute that the low bid was rejceted as the contracror fn3led to include sufficient
• costs for the supply und installation of Ihe specified playground equipment
The Health & Sn&ry Polfcy and the contractors 1998 Merit Adjustment fortn from WSB,
Beu of the CAD 7 are also acaptable.
This project waa approved in the 1998 Parks & Facilitics Cnpitul Budget Account 2718-
6129.
The Dircctor of Finance and Treacurcr ndvises finnncing will be by the issuance of
debenturos as rcquired for this project.
Ffnancial imollcadon� Inforn�ation
L TenderAmount
Pnrk Constmction 5173,864.00
G.S.T. 11,890.48
G.S.T. Rebate - 6.794.56
Total 5178.959.92
2. Aporoved Source of Funds .
Budget=.CurnntYear-2718•6119 �QQ,QQQ,QQ
3. �stimeted Proiect Cost Summarv
Conshuctlon 5173,86d.00
Professionel Fees 16,500.00 ,
! Sundries 8c miscellaneous items l.OQ0,00
Sub-Total S 191,364.00
- %0.5.T, << 13�115,48
. : d.S.T. Rebete - 7.494,56
;. Tota1 ProJect Cost $jQ5,4,84,QZ
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SubJect, ,TenderT�B-98 ` ; ' `
� . �Plne Ciroye Park � � � �� " � �
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4 r i`QtoJect Costs (overl under Approved Funds,53 015 08 .
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Everott Huntsma
Dircctor of Parks & Facilides
Ea:�ua
Copy: General.Managu
rovals
This informadon meets with the approval of the General Manuger
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Coneral Managa
This information mats with approval of the Dircctor of Finana
d..r Pate soe / '
birector of Finence
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Go$burn � , _ . � `
Giberson ; , �. ` `Novemti�r t� i99a . .:
TOWN Of PICKEWNG � , ,
One the Esplanade ,
Pickering, Ontario
LIV 6K7
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Attention; Mr. Everett BuMsma '" ' -�
Dear Evcrett
RE: Pine Grove Park
Tender Evaluation
Our Fle No. 98-1336
We are in receipt of the three bw tenders, as submitted to the Town of Pickering,
for this project Furthe.r to our review of the tenders and the bidders, our comments and
recommendations are as folbws:
' All submitted tenders were reviewed both on a unit price and arerail cost basis.
PJthough the bw' bid by Ron Robimm� Limited is well bebw our budget parameters, we feel
that the costs supfdied for thc supply and instaliation of playground equipment arc too low
fw lhe products specified based o� our am discussions wilh ABC Recreation,lhe supplier.
We are there(om deterting to the next bid, submitted by P. Gabriele & Sons Ltd. of
'$ 185,754.48. This bid is within the parameters o( our inrtial estimates and is consistent
throughout in unit price.
Our experience wAh P. Gabriele & Sons Ltd. is fairly e�Aensive. Recently, we have
completed a large school re•design projed with them in IGng Gty and curtenUy, a large park
and open spaze system in Richmord Hitl is under constnxtbn. Our experience with both o(
these cor�,racts has been very favourabie, both in tertns of constnxtion and co•ordination.
We are r.onfdent thc resuhs at Pine Grove Park will be excellent a�d hereby remmmend
they be awarded this contrad, subjed ro Town approval.
Encbsed herein please find copies of the Health & Safery policy to be used on this
project, and the CJ+D 7 form by the Workplace Satety & Insurance Board, as supplied by
Gabriele.
I Uust the above lo be saGs(actory. Should you, howevar, require arry (urther .
infortnatan or clarification regarding this matter, please contact our oRce at your
comenience, •
Yourswy, -.
COSBURN GIBERSON CONSULTANTS INC. 'Y��dG
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6riar,)akovina, 4 p� ��S ,�� . �,��,�(,< �,
Project Manager . � �t�yF•�'
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