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REPORT TO COUNCII,
FROM: Thomas J. Quinn DA1'G: lunuary 4, 2000
Chief Administrative Officer
REPORT NUMBER: CAO 01-00
SUBJECT: Ajax — Pickering Transit Amalgamution Study
- Respanse to Ajax Council's Position of October 1999
- File: CA 5031
RECOMMENDATION:
l. That Report to Council CAO O1-00, conccming thc Ajax nnd Pickcring Transit
Amalgamntion Study be received.
2. Thnt Council dircct swfi'to continue negotintions with Ajnx conceming the amnlgamation
of the Ajax nnd Pickering trnnsit systems, and thc commencemcnt of Phase 3 of the
Transit Amnlgn.mation Study.
3. That while thes;: stnff negotintions arc proceeding, Council advise Ajax that it is
immediately prepared to cntcr into a]oint Usc of Stnif Agreement, to share the services
of Pickcring's Division Hcad, Transporwtion (formerly Mnnngcr of Transportntion), to
also managc thc Ajnx Transit system.
4. Thnt a copy of Report to Council CAO 01-00 bc fonvarded to thc Town of Ajax for
infortnution.
ORIGIN; Resolution of Ajax Council passed on October 18, 1999, dirccting Ajtuc swff to
continuc discussions with Pickcring stnff on the proposcd amalgmm�tion of thc
tmnsit systems, subjcct to a number of conJitions.
AUTHORITY: The Municipnl Act, R.S.O. 1990
FINANCIAL IMPL[CATIONS:
Certain canditions proposed by Ajax Council in its resolution of Octobcr I8, 1999, will have
significant finnncial implicutions on the City, including the condition mquiring nll Pickering
buses to be equipped with SmartCard technology prior to amalgamating the systems (which
could cost in excess of 5300,000). The full extent of these costs are not known ut this time, ond
will be subject to further negotintions with Ajnx. Following these negotintions, a further Rcport
to Council will be prepared outlining any additionul financial implicutions on the City, beyond
those originally described in the consultants Phase 2 Report.
EXECUI7VE SUMMARY;
Pickering Council supported the amalgamation of the Ajax nnd Pickering transit systems in June
of this year, through its endorsement of Phnse 2 of lhc Trnnsit Amalgamation Study. A response
from the Town of Ajax on this Study was not received until October. In its responsc, Ajax did
not fortnally agroe to amnlgamating thc two systoms. Rather, it directed Ajax stati'to continuc
"discussions and negotiations" with Pickering stuff, su6Jec� to a number ojcondlrfons.
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Repod to Council CAO 01-00 Dnte; January 4, 2000 O 3
. Subject: Ajex-Pickering Trnnsit Amnlgamadon Study Pngc 2
Various of thesc wnditions nre unacceptnblc to stnfl; As wcli, ceRain conditions, such as the
requirement thut Pickcring equip nll of its buses with SmnrtCard Tech�ology bcfore the systems
tue umulgumnted, will huve significant finnncial implicntions on the City, nnd could
unnecessnrily dclny the amnlgnmation of the two systems for up to u ycaz.
It is thereforc recommended that Council autharize swff to continue ncgotiations with Ajax on
the umalgatnation of the Unnsit systems, and the commencement of Phnse 3 of the Transit
Amnlgtunation Study. Phase 3 of the Study ctm be used to further examine und report on ihe
mmaining issues o£ concern that exist nt the conclusion of Phasc 2, as wcll as provide the
required Operntional Review for the amalgamnted transit service.
[t is also recommended that while these negotintions ure proceeding, Ajux be advised that the
City is prepured to immedintely enter into an agreemcnt to shnre thc serviccs of thc Pickering's
Di��ision Head, Transportntion (formcrly Manager of Transportntion), to also manage the
business of Ajnx Transit. Given the intetcst both municipalities have in moving toward an
tunnlgamated transit system, nnd becuuse of the reccnt dismissal of Ajax's Dircctor of Trunsit, it
would be very appropriate at this time to havc a single individunl mannge both systems.
With u singlc individual managing thc t�vo systems, both municipalities will be able to respond
quickly and in n cost-efficient mnnner to Ihe changing needs of our customers, us well ns
purticipate effectively in on•going discussions with other GTA municipalities nnd GO-Transit, as
wc move towards n seamlcss regionnl transit system in the GTA. The City hns bcen continunlly
improving its trunsit system over the past numbcr of yeurs, nnd we are now well-positioned not
only to respond to thc nceds of the Pickcring communiry, but nlso to assist Ajnx Trunsit in
dclivering its transit scrvicc.
BACKGROUND:
On October 18, 1999, the To�m of Ajax passcd a resolution conceming the amalgamation of the
Pickering and Ajux transit systcros (sce Attachment No. I). Thc resolution was passed in
response to Pickcring Council's Resolution #131/99 of Junc 21, in which Pickcring Agreed to
nmalgamnting thc Ajux and Pickcring tmnsit systcros gcnernlly as set out in the Phase 2 Report
prepared by Delcun nnd PriccWatcrhouseCoopers datcd May 1999.
In its Octobcr resolution, Ajnx Council did not agrce to amalgamating the trunsit systems in
uccordnnce with the Delcnn / PriceWaterhouseCoopers Phase 2 Report. Rather, it directed Ajax
swff to continue "discussions nnd negotiations" with Pickering on the proposed transit
amalgnmation, subject to vnrious conditions. Some of these conditions nre incansistent with the
position udopted by Pickering Council, or rclate to new issues or concems that were not
considercd by Council whcn it dcalt with the mm�lgnmution study.
The conditions imposed by Ajax Council are summariud below. For ench of the conditions, thc
related position adopted by Pickering Council is also provided (where applicable), and u staft'
comment is given.
(a) I`remise for Proceedine with Transft Amalcamation
• Ajnx is procceding on thc premisc thnt umnlgamnting thc two tronsit systems will lcnd to
improved service, cost effectiveness nnd cost containment.
• Pickedng is proceeding on thc prcmise thut amnlgamating lhe systems will providc
significnnt opporiunities for improved customer service und futurc cost-contninment.
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' � 4 Report to Council CAO 01-00 Date: Jnnuury 4, 2000
. Subject: Ajax-Pickering Trunsit Amalgamntion Study Pnge 3
Comment: Both municipnlities share similnr pasitions with respect to the premise for
proceeding with the lrnnsit amalgnmation.
(b) A�aet Evaluation Formula
• Ajax is requesting a review of the asset evuluation formula used by the consultunt, using all
other identifiable evnluntion options, inctuding book vnlue ond net subsidy formula.
• Pickering nccepted the asset evnluution focmuln used by the consultant.
Comment: PriceWaterhouseCoopers hns confirtned that it bclieves the usset evaluation formula
used in the Phnse 2 Report is appropriate. There does not nppear to be the necd to
review this further. Nevertheless, if the issuc of nsset evaluation is of grcat concem
to the Tatvn of Ajax, the matter could be revisited in Phnse 3 with the consultants.
(c) Initial Asset ContribuNon
• Ajnx is requiring thnt Pickering pay thc diffcrcncc in initinl nsset contribution at start-up.
• Pickering took the position that thc diffcrence in initinl assct contribution should be dealt
wilh lhrough appropriatc nrrungcmcnls othcr than nn up-front, onc-time cqunlization
paymcnt.
Commcnt: To datc, thc Tmnsit Amnlgnmation Study has bccn undcrtaken ns a joint nnd
cooperntive effort bctwcen tha two municipalities. It would scem contrnry to the
spirit and intent of thc stuJy for Ajnx to requcst an up•front paymcnt at starl-up. A
morc rcasonablc nnd npproprintc position would bc for Ajax to ugrce with
Pickcring's position that the difTercnce in initial nsset contribution should be deall
with through nitemativc arrangcments, othcr than an up-Gont paymcnt.
Neverthcless, in an cffort to mnintain goai working rclationships, thc possibility of
providing a partinl up-Gont "good-will" payment to Ajax could perhaps be included
ns one of the options thut is considercd in future discussions conceming the matter.
As a point of intercst, it should also be noted that should thc municipalities of
Pickcring und Ajax amalgumnte, the asscts of the two municipulities would be
combined nnd would become thc responsibility of the nmalgamated entity. Under
such a circumstance, thcre would be no need to consider the issue of equnlizing the
difference in initial usset contribution.
(d) Composition of Tran�it Board
. Ajnx is proposing that the Trnnsit Services Bonrd be made up of 6 members of council, three
nppointed by euch municipality.
. Pickering proposed that the Transit Board bc mnde up of 6 members of council, thmc
nppointed by cuch municipnlity. Pickering also commented that the chair (ar two co-chnirs)
should be selected from amongst the Trnnsit Board members.
Comment: There appenrs to be no differencc in position betwcen the two municipulities with
respect to the composition of lhe Trnnsit Donrd, ulthough Ajax did not mnke o
comment with respect to lhe oppoinLnent of a ch¢ir.
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Report to Council CAO O1-00 Datc: January 4, 2000 � 5
. Subject; Ajax-Pickering Trnnsit Amnlaamutian Study Pngc 4
The Trnnsit Bonrd would function as n joint boazd of managcment for thc two
municipulities. It would oversee the mnnngement und operation of the
umnlgnmated transit service and would report to both municipal councils. Given
the level of uncertainty regarding the future govemancc structure of the GTA, the
amnlgamnted trnnsit service should initiully be sel up as u jaint municipal
department (ruther than as n sepnrntc independent municipal entiry as
recommended in Phnse 2). Details of how to establish such a department would
be dealt with in Phase 3.
(e) Tranait Advisory Committee
• Ajux is proposing that the Transit Services Bonrd appoint A Transit Advisory Committce
composed of citiuns from both municipalities.
• Pickering did not provide a specific recommcndation on n Transit Advisory Committec but
in the staff Report to Council (CAO 5-99), noted that a Transit Advisory Committee could
be esWblished at thc discrction of the Transit Bonrd, and that if estublished, thc Committee
should include n cross-section of rcsidents and tmnsit users (specinliud and conventional)
from thc two municipalitics.
Comment: The municipalities shurc a similar position on the composition of thc Trnnsit
Advisory Eioard. Howevcr, unlikc Ajux, Pickcring did not rcquire thnt such a
Committee bc cstablisheci (thc dccision to cstnblish a Advisory Committee wus
IeR up to the Transit Qoard, with the cxpectation that such n Commiuee would be
cstablished).
(Q SmaNCard Technolopy
• Ajax is proposing that both municipalitics be fully responsiblc for equipping all of its buses
with the SmnrtCurd technology prior to start-up.
. Pickering did not providc nny recommendations on this matter through the Transit
Amalbamntion Study.
Comment: Although the cost of equipping Pickering's buses with SmartCazd technology was
estimnted in stnrt.up costs identificd in the Study, the merits of requirin� all buses
to use SmnrtCard technology wns not considered. Consequendy, neither
municipality hus a mcent independent, technical opinion on this mattcr. The full
costs and benefits of equipping nll of Pickering's buses with SmartCurd
technology is therefore unknown at this time, nnd should not be ngrceJ to without
further study.
Pickering hns thc Inrger of the two tmnsit systems, und is contributing 2 morc
buses to the amalgamated service than Ajnx. Should Aj� agrec to continue
negotinting with Pickering on umulgumnting the systems, the issue of SmurtCurd
' technology (or the use of some other similar tecl:nology) should be re-examined
us part of u Phuse 3 of the Transit Amnlgmm�tion Study.
It should nlso be noted th¢t in June 1997, Pickering Council passed Resolution
#253l97 approving the purchnse of a SmoriCnrd uutomntcd fare collection und
conUol system. This project was to be 50 % funded by the provinciul Ministry ot
Transportution. Nowever, Pickering did not complete the purchnse when it �vas
determined thnt a Mlnistry subsidy would not bc nvaitable. Gegal qucstions wcrc
also mised concoming supplier selection, system compatibility with Ajax Trnnsit
SmnrtCard technology and proprietnry rights relnted to the tcchnology.
. 06 � w ca�,a� cno oi-oo Date: lanuary 4, Z000
. Sdbject: Ajmc-Pickcring Transit Amalgamation StudY Page 5
i81 �tra ConsnttanU Report on Hiehxav 2/ 401 Corridor
• Ajax is proposing thnt slafl' of both municipalities be directed to consider the proposal of
Entra Cm�xultmits for the Highway 2 and Highway 401 Cortidor and submit a joint report in
the context of the proposed mnalgamation of the two rystcros.
• Pickering did not provide any recommrndat�ons on this matter through the Transit
Amalgamazion Swdy.
Commem: ln P�ir,=�ry 1999, Entra Consultants werc conuactcd by the Region ofJ�urham on
behuif of all Durham regional municipalities and Go-Transit to facilit�te a studv
that would nchieve scamless transit services in the HighKay 2/ High:+•ay 4UI
corridor. Their final report, rntitled °Cooperution and Consensus: Rationa.livng
Transit Srn9ce in the Highway 2/ Nighway 401 Cortrdor" was complcted in
Octobcr 1999.
Entra's Fina! Report was considered by the Regional Transit Coordinating
Committa in Decembcr 1999. The Committee reccived the Report und
forwarded it to the affec►ed area municipalides for commrnt. Although agcemrnt
in principal haz becn rcached an most of the Consultant's recommrndations,
Osl�awa staff hus raised a strong objection to using Go-Transit as the inter-
municipal operator. Pickcring has consistrntl7� supponed GaTransit in this role
(Cauncil Resolution #23/99), nnd tuu fxrn supportive of an integrated corridor
senice throughout the study process.
A separau Rcport to Council rnicw�ng the Entra stud}• cauld be prcpared jointly
by Ajax arui Pickmng stati: Howcver. nt this stage. a priority for Pickering and
Ajax should also bc to concentrate rewurces on n detailed Rome Rn•ieK• related
to locul srnticc connections between the two municipulities lL7I}I P8f[ICllIB!
attrntion to futurc :,rn•ice nceds in dcveloping rcsidential nrcas. ln this rcE.s: d, it
should bc nate� that the Terms of Rcfcrrnce for the Ajax and Pickering Trans�t
Amalgam�tion Study included u Ph�se 3 provision to conduct a Routc Re�tiew of
ttus nature.
(L) Transit General Manaeer Position
• A1� � P���nS � the position of Grneral Manager be filled b}• opcn competition uith
the Selection Cammitta wmpriscd of the two Mayors and the two CAOs.
• pi�kering recommended that kry administrative and supen•isory positions (which ��ould
include the position of General Manager) be fillai by competition, fcrst thmugh the
coasideration of intemal candidates, and thrn (if no acceptable inumal candida;es arc found)
lhrough cansideration of extcmal applicanis
Commcnt: Both mucc�icipalities agee to filling the Gcneral Managa position by competition.
Howeva, Pickcring took the position that intcmal candidates be givrn first
considemtion, whercas Ajax made no wmment in this rcgard.
Ajax should be us�ed to clarify its position concerning the consideration of
intemal candidates for the position of Grnerol Manuger. Pickcring has an
extremely capable and qualificd internal candidate, fne City's Managa of
Transponation, who will be upgaded w the posi�on of Di��sion Head,
7'raacportatiav, should a Joint Use of Stafl' agrament be rrached with pjsx (see
nezt �aragapLl. The Division Head is vory inurested in being considercd for the
posiGon of Tracisit Genaal Managcr for thw amalgemaced Trsnsit Savia.
� Repori to Council CAO O1-00 Date: January 4, 2000 �"r
. SubjaK: Ajax-Pickuing Transit Amalgemadon Study f ege 6
With Ajnx's recent decision to dismiss its Director of'fr.�nsit, it is recommended
that while the transit amalgamation discussions are proceeding, Council advise
Aj.�� ihat it is wiliing to rnter into a"Joint Use of StafT Agreement" ihat would
rn:hir tL� two municipaliGes to share the services of Pickering's Division Head,
I'�..n;,�rtation. A lerier dated Du.ember 17, 1999, was forwarded to Ajax's CAO
asking for his commrnts u^:th respect to this matta (see Attachment #!2). At
prc�ent, the Dircctor of Humen Resources in Ajax is also Acting Director of
Transi�
Unda a Joint Use of Staff Agreement, thc srn�ces of Pickering's Division Head,
Transportadon wou�d be shared with Ajax, on a less than full-time basis, to
manage the business of Ajnx T�ansit and provide an efficient means of
npresenting both municipalities on Durham Region and GTA issues. In the past,
th's type of arrangemrnt has clearly bcnefited both municipalities (e.g. Ajax
sharing the services of a Transit Opemtions Supervisor w�th Pickering, and
Pickering sharing Lhe sen�ices of a�hief Building O}iicial with Ajax).
It should also be noted that az part of Pickering Transit's restructuring program
irnplemented in early 1999. that City no«• has n number of key supervisory� stafi in
new positions. These changcs ha��e allou�cd Pickering Transit staff to perfortn
morc effectively in day�-to-day operauons. As w•ell, a number of important route
and scrvice adjustments ha�•e been made in response to changing needs, and to
uddress changes in Go-Train schcduling, dual sta» and dismissals at area high
schools, and expanding residential de��elopment in west Pickering. Moreover, a
great dea! of progress has ulso bcen made µilh respect to labour relation issues, as
well in wmmunicaung ��ith customers nnd rcgional public uansFwrtntion
providers.
The successful implementation of these recent sen�icc adjustments aze testaments
to the competency of sta('f in the Transit Departmrnt, as well as the Department's
flexibility and adnptability. The sharcd scrvices of Pickering's Division Head,
Transporlation would pro�•idc excellent leadership and a cost-effective solution to
Ajnx's need to addrcss long-standing administration und service relnled issues.
(i) Permanent Traasit F.m�loyees
• Ajax is prepared to commit to ensure that all pe�manent fuU-time and pertnanent parl-time
employees will be employed wtith the new Transit Sen�ces Board.
• Pickering commitled to ensuring that all existing permanent, full-time uansit employees
would become employces of the new transit organiTation.
Commrnt: 'fhe position of the two municipalities are similar with respect to permanrnl full-
time employees. However, Pickering's recommendation docs not expliciily
address the issue of pemianent part-time Vansit employces. It would be
appropriate at this time to clarify that Pickering remains commiitcd to ensuring
that no permenent employees, induding pertnanrnt part-time employees, Will lose
lheir job as a resu]t of a transit emulgamation with Ajax.
Also, it shou]d be noted that if the amalgemated uansit suthority is established as
�n joint municipal departmrnt (as suggested in the s1afT commrnt under (d)
l'omposition of Transit Board) staf'f would mnein employas of their resPecti:s
municipalities.
�� � s Report to Council CAO Ol-00 Datc: lanuary 4, Z000
. Subject: Ajax-Pic�ering .T.�nnsit Amalgamation Study Page 7
ln addition to the forcgoing nine conditions, Ajnx Council also direct:d its statias follows:
(i) To make ihe first order of priority a combined major route review of boYh
mwicipalities.
(ii) To mview the objectives of the Consultant's proposcd Phase 3 work
program, and initiate an operations re�7ew which will ouUine, in detail, the
efficiencies which will be brought about by the proposed amalgamation.
(iii) To negotiate a Memorandum of Undentanding µith the Pickering talcinb
into consideraGon the conditions and directions oudined by Ajax Council.
Pickering Council's stated position with respect to these points is ouAined below:
!i) Council did not explicitly ask stalTto conduct a major routc review as the
first order of priority. Phase 3 of the Transit Amalgamation Study (the
Operational Review) µas to be an examination of a number o1' important
operational matters related to the amalgamated urvice, including a review
of urvice urca w��erage, the routc nctwork, route scheduling, and
frcquency of service.
(ii) Pickering Council directed statT to initinte Phase 3 of the Study (the
Operationa) Review) in conjunctian wilh Ajax staff and thc consulting
team of Delcan and PriceWaterhouseCoopers. Deforc commencing
Phace 3, it w�ould be nortnal pr�ctice for staff to rcview the objectives of
the Consultant's work program befare procccding. Pickering Council silso
gave dircction to rcview and rcport on the Consultant's lmplementation
Plan.
(iii) Pickering Council direct.d the CAO to consult u7th his counterpart in
Ajsuc and develop n"Memorandum of Undcrstanding" (MOU) that would
fortnnliu the terms and conditions for amalgamating the transit systems.
71ie MOU wauld then be fon�arded to the respective councils for
consideration, along with any nccessary by-luws.
CONCLUSION:
Pickering has explicitly rndotsed Phase 2 of the Ajax and Pickering Transit Amalgamation
Study, and has given explicit dircction to pnx;eed with Phase 3. In contrast, Ajax Council has
directed its statTto wntinue "diuussions and negoliations" with Pickering, subject to a number
of conditions (some of which erc inconsistent with the position adopted by Pickering Council).
Despite the dif%rence in position between the two municipalities, it is nevertheless
recommended that the City continue nego6adons with Ajax conceming the amalgamation of the
Varuit systems and the commencemrnt of Phase 3 of the Study. It is proposed thal Phasc 3, in
addition w being the Operational Review of the amalgamatcd service, begin by examining and
rcporiing on the outstanditig issues of concem to the two municipaliGes.
In addiGon, becausc of the existins administradve and stafTing situation in Ajax, and thc on-
going need for both municipalities W condnue to operate e�cient and efT'ective transit systans
(while service amalgamadon discussions ere wndnuing), it is recommrnd�d that Pickering
Council advise Ajex that it is willing to rnter into a loint Ux of SIatTAgneemrnt with Ajax that
xrould rnable the two municipali8es to shere the servixs of Pickering's Division Head,
' TransportaGon (Portnaly Manager of TransportaGon).
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Report to Council CAO 01-00
. Subjeck Ajax-Pickering Transit Amalgamntion Study
ATTACHMEN'fS:
Date: lanuary 4, 2000 � 3
Page 8
1. Resolution of Ajax Council of October 18, 1999, conceming the Ajax and Pickering Transit
Amalgemndon Study.
2. Letter from T. J. Quinn to R. Purisotto dated December 17, 1999.
Prepamd By:
�
Thomas E. el � nuk
Division Hea
Corporatc P ects and Policy
TM:
Attachments
Approvcd / Endorsed Dy:
�'fiomas 1. Quin(�f //
Chief Administrativc OlTicer
Copy: Dirxtor, Operations and Emergency Serviccs
Dircctor, Corporatc Serviccs und Trcusurcr
Manager of Trnnsportntion
Chief Administrutivc O1Ticer, Ajar
Town Clerk, Ajax
Recommcnded for �ic consideration of
Pickering City Council
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mes J. Q , Ch f Admi rativ fficer
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Town of Ajax
OnmrloY Firsf /SO 9001
Qualiry Commanily
65 Harwoal Avenuc S.
Aju, OnYario
LIS 2H9
(905)653-4550
www.townofaju.com
(90S` G19-2529, exl. )JG
(905)687-l061
derond(�tmmofajar.wm
Octobcr 19, 1999
Mr. Tom Quinn
Chief Administrative OfTiccr
Town of Pickering
Municipal Office
I Tha Esplanade
Pickering, Ontario
L I V 6K7
Dear Mr. Quinn:
.,y
�1c�T�► � to r�oRt�'=!
n�CF.IVED I�I;
I'll,F NO.:
_ ....•.�._-' ��•,n=�-.--�_.
'�aco�.P�P✓. . ..._.
Re: �ronased Am�leamation of lhe Trnnsit Svslems - Aja: and Pickerine
At their meeting Octobcr I S, 1999, the Council of the Town of Ajax approved
the following resolution:
"That Council dircct sta(Tto continue discussions and negotiations with
the Town of Pickcring focuseJ on thc proposed amalgamation of the
transit system of both municipalities subjcct to the following:
a. That Ajax pmceeds on the accepted premise that amalgamation of
thc two transis systems will lead to ir�proved transit service based
on cost ct£ectivencss, cost containmcnt and irnproved service.
b. That thc asset c�+aluation formula used by the consultant be
revicwed and thr Councils be advised of the results produced
using all other identifiable evaluation options, including book value
and nct oCsubsidy formula, unique to Transit.
c. That thc Town of Pickering be advised lhat Ajax expects any
initial asut contribution difl'eren►ial to be paid at the start-up of the
combinal entity.
d. That Ihe Transit Services Boazd be comprised of six members with
threc appointed by wch municipality and that they shall be elected
Members of each :espective Council.
e. That the Transit Services Doard appoint a Transit Advisory
Committee compused ofcitiuns Gom both municipalitiu
representing a crou-uction of transit able-bodied and specialized
urvi�e transit users.
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f. Thal bath Ajnx und Pickcrin� be full responsiblc for cquipping, ail
of its buscs with tlic required SmartCnrd technology prior to or
coincidental with tha start-up o!'lhe combined entily.
g. That thc staff of both municipalities be directed to consider the
proposals oFEntra Consultants Inc. for the Highway 2 and
highway 401 Comdor and submit a joint report in the contcxt of
the proposed amalgamation of the two systems.
h.
�
That tha position oFGeneral Manager be filled by open
competilion with the Selcction Committee comprised of the hvo
Mayors and tha hvo Chief Administrative OlTicers.
Thal ihe Town of Ajax commits to cnsuring thnt all pertnanent
full•timc and pertnanent pari•timc transit employces will ba
employcJ with lhc new Transit Services Board.
7'hat staff be dircctcci to make the first order ofprioriry a combined major
routc rcvicw of both municipalitics. Furthcr, that stnffrevicw thc
objcctivu oullincd in pliasc 3 oCthc Consultant's report und initiatc un
operations review which will outlinc, in details, thc c(ficiencies which
will bc brought nbout by thc proposcd amalgamution.
That stafl'ncgotiatc a Mcmorandum of UnderstanJing with thc Town of
Pickering taking into considcration thc conditions anJ dircctions outlined
hercin IcaJing to final rccommendations to thc two Councils including all
neccssary and appropriatc by-laws and agrcements.
Carried
Plcasc conlact Richard Parisotto, C.A.O. to revicw this proposal and discuss the
nexl steps in this proce;s. A copy oCMr. Parisotto's report is enclosed for your
rcference. A slight modificalion to clause i) in thc report recommendation was
approved by Council.
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Thank you Cor your kind attention lo lhis mnllcr.
Sincerely,
M. de Rond
Clerk
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cc Mnyor Stevc Parish, Town of Ajax
Bruce Taylor, Cicrk, Town of Pickcrin�
Richard Parisotlo, C.A.O., Town of Ajax
Dick Duchcmin, Acting Dircctor of Transit, Town oCAjax
Grcg Kirkbridc, Direclor of �inancc, Town of Ajax
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� �IIF� 2 TO REPORT�ue oi•oo
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The Corporation of the Town of Pickering
OFFICE OFTHE CHIEF ADMINISTRATIVE OF�ICGR
Decembcr 17, 1999
Town of Ajar
65 Harwood Avenue South
Ajnx, Ontario
LIS 2H9
Attention: RichardParisotto,ChiefAdministrativcOfficer
Subject: AJax and Pickering Transit Amalgmm�tion Study
• lointUseofSlaffAgrcement—MnnageroCTransportution
- File: CA5031
Furlher to our recent conversalion, I woulJ like to confirm tliat 1 will be responding lo your Iciter of
November 22, 1999 (outlining Ajax Council's position on Ironsil nmalgamation), through q Report to
Council that 1 will be sending �o our first Exccutiec Committec mceting schedulcd for Janunry 10, 2000.
My Report will rccommcnd thnt Pickering Coancil direcl stnfT to continuc discussions wilh Ajax on the
possiblc amalgamntion of Ihe Iwo iransit syslcnts, to sce if conscnsus can bc rcaclicd on thc next steps in
Ihe process, and tu see if we con rcach ngrccment on thc various outstnnding conJitions identificd by Ajax
Council.
in addition, my Rcport will rcquest Council's support for sliaring tlic scrvices of Pickering's Mannger of '
Transportation with Ajnx. Given the rccent uidortunme circums�ances Ihat Icad to the tertnination ofyour
Director of Tronsit, it woidJ be vcry appropriate lo look scriously nt linving Ncil Killcns mannge both
imnsit systems, at Icnst on nn inlcrim busis, unlil we know wlint dircction wewill be taking on transit
amalgamntion. Hoving Neil Killens monngc bo�h systcros will not only providc bolh municipalities with
the needed mnnageriul skills and cxpertisc lo continuc ro delivery a cost•efficient Iransit scrvice to our
residents, it will givc us thc oppottunily to providc n coordinatcJ response lo GTA-widc lrnnsit issues that
we bolh need Io nJdress, and to cominuc to work closely togcther towards improving Irnnsit conneclions
between our municipalilies.
I look fonvnrd to continuing discussions with yau on this matter.
Yours vcry Iruly
_ / �
Thomas 1. Quinn. R.D.M.R., CMM
ChicfAdministrativc Officer
TJQ:Ir
Capy: Mayor Arthurs
Members of Council
Dircctor, Operations & Emergency Services
1'.ia ��MK� �21NaY.1
Civic Complex, One the Esplanade, Pickeriii�
DimctAccess (905) 420-466(
www.town. plckcring.on.ca
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